HomeMy WebLinkAboutPACKET Public Works 2006-09-14, 1 Fic.E AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, September 14, 2006 Preparation date: 9/7/06 *Revised 9/12/06 ACTION ITEMS: PUBLIC COMMENT 1) Town Hall - Exterior Stair Case Reconstruction Request to proceed with replacement *2) Development Application - Request to vacate portion of a utility and access easement in Lots 1,2 Davis Subdivision REPORTS 1. Scope of Service 2. Pedestrian Tunnel Mural Project update 3. Playground Equipment Example Cost Report 4. Moraine Public Restroom Signs Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
. hp LaserJet 3015 HP LASERJET FAX invent Sep-11-2006 11:08AM Fax Call Report - Job Date Time Type Identification Duration Pages Result 309 9/11/2006 11:04:00AM Send 5869561 0:36 1 OK 310 9/11/2006 11:04:41AM Send 5869532 0:49 1 OK 311 9/11/2006 11:05:35AM Send 5861691 0:54 1 OK 312 9/11/2006 11:06:34AM Send 6353677 0:50 1 OK 313 9/11/2006 11:07:29AM Send 5771590 0:58 1 OK
Ati€11.5 Town of Estes Park - Public Works Engineering Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: August 21, 2006 Re: Town Hall- Exterior Stair Case Reconstruction Backaround: the exterior staircase on the north side of Town Hall are in disrepair and require replacement. Westover Construction was originally contracted in March 2006 to do the work, but was unable to fulfill the contract. (see attached 3/9/06 pwc memo) Based on a steel fabrication design provided By TW Beck architect and specifications written in-house the project was provided to 3 local welding contractors - 1. Lucas Welding $ 16,500 2. Ray Duggan Builders Steve no bid 3. Martichang Welding no bid BudaeVCost: the 2006 Budget contains $10,000 for this project (page 46. 101-1700-417-32-22 - General Government Buildings, Capital). $1160 was expended for the design work / $8840 balance Recommendation: Staff recommends hiring Lucas Welding for $16,500 to remove and replace the staircase. Due to the advanced poor condition of the staircase staff suggests completing this project this year by modifying budget line items to fund the project. To accomplish this we suggest using $7,660 from the Brodie Avenue Culvert project which has a remainder of $10,000 (budget page 112 - 101-3100-431-35-60). Therefore providing full funding for this work and amending the General Govt Building budget for reconstructing the exterior staircase. The work can be completed by late October or November. 1-1 • Page 1
Town of Estes Park Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: March 9,2006 Re: Town Hall staircase repairs Backaround: The exterior staircase on the north side of Town Hall was constructed in 1973. It is the primary fire exit to the building. The wood and stucco materials are now in poor condition. Reconstruction of these stairs was reviewed by staff in 2004 along with Westover Construction during the 1St Floor Remodel project, but postponed for budgeting. The interior two staircases in Town Hall were original 1926 construction. They are poured concrete and are quite uneven. They were rubber covered in 1992 and are currently badly wom, damaged and have been the cause of slip & fall incidences. Budget/Cost: The 2006 Budget (page 46) contains $10,000 to remove and reconstruct the north exterior stairs. Westover Construction has provided a cost estimate within the budget to design and complete the work. Abbey Carpet & Tile has provided a price quote of $10,500 to strip, level and tile both interior staircases. The interior stairs are not a budgeted item, however, we recommend reallocating 50 percent of the money budgeted for the, Town Hall roof maintenance project (page 44). Recommendation: Staff worked with Westover Construction in 2004 to develop a design/build approach to replacing the exterior stairs. Westover was chosen because they did the remodel and can match the architecture and materials seen in the new public restroom entry. The new staircase will allow better, safer access to the balcony and public meeting rooms 202-203. The design will be much more "open" and access more obvious to visitors, while also improving safety and traction. • Staff is requesting to proceed with hiring Westover Construction to remove and reconstruct the north exterior staircase at a cost not to exceed the budget. • Staff is also requesting to hire Abbey Carpet & Tile at a cost of $10,500 to strip the interior two staircases of their existing rubber stair trends, re-level, and install porcelain tile. The new tile will match the new Finance & Board Room lobbies. Both projects will be completed before June. 1-2
i ~ TOWN-OF jESTES PARK Community Development Department Memo TO: Public Works Committee From: Alison Chilcott, Planner 11 Date: September 8,2006 Re: Utility and Access Easement Vacation Lots 1 and 2, Davis Subdivision Acacia Drive Background. This is a request by the owners of the above-referenced property to vacate a fifty-foot - wide platted utility and access easement that is available for use by Lots 1 and 2 of the Davis Subdivision and the adjoining property to the east, which is labeled as the Kearney Property on the attached exhibit. This easement would be replaced by a twenty-foot-wide easement straddling the shared lot line between Lots 1 and 2. All three property owners that benefit from this easement have signed the application. All relevant utility providers have agreed to the easement vacation and dedication. Budget None. Action. Staff recommends approval of this vacation request conditional to dedication of a twenty-foot-wide utility and access easement centered on the lot line shared by Lots 1 and 2, Davis Subdivision. 2-1
[i}[2&17[f EXHIBIT A LOTS 1 AND 2. DAVIS SUBDMSION EASE,AENT In_FLE.NACKmh A 50' WIDE EXISTING EASEMENT FOR ESTES PARK. COLORADO INGREES AND EGRESS AND 50' WIDE \Inlrl FAile#Elit BObt k POT<RON W / 1 / /- \ THE SE 1/4 OF SECTION 31. TON. R72W , I / OF THE firH PM.. LARIMER COUNIY. / / tn!1*NA WEL~~CU~ WaRNRa i // i ~ARMS Kr THE sounest CORNER OF / // \ LOT 1. DAVIS SUBDIVISION; ™ENCE / NW49'05~W 17782' TO THE WEXIERLY PROPERTY LINE OF LOT 2, DAVB \ SUBDIVISION; 1HENCE ALONG SAID WESTERLY UNE NOK 00'000¥1 8.21' TO THE 11 NORTHWEST CORNER OF SAID WT 2 AND / THE SOUTHERLY RIGHT-OF-WAY OF ACACIA / DRM; THENCE ALONG SUD SOUTHERLY / RIGWr-OF-WAY ALONG A CURVE CONCAVE / / TO llE NORTHWEST WrrH A LENGTH OF / / /6 ,~ '2 71.370, A RADIUS OF 130.00'. AN INTERNAL / / WImING 10' ~ ANGLE OF 31*27'23", AND A 70.48' LONG / / unLIN EASEMENT --1 CHORD THAT BEARS N53-43'42'E; IHENCE / ./ /4 // 4 LE•MNG SAID SOUTHERLY RIGHT-OF-WAY/ S89'49'05-E 142.18' TO THE EASTERef/ 00 / /6- UNE OF lOT 1. DAVIS SUBDIV1SION: / TF/121 NS*6 -h FDY/CRY UNE.TML ~ /6 -/ LOT 1 FOUOMNG TWO COURSES: S071 2'00'w DAVIS SUBDIVISION 7.700: THENCE 82¢07'00~W 46.35' TO THE / /62 TRUE POINT OF BEGIDNNG. / \ /!! 6 - 6-47'51» i C = 15.41' j€//4/ N 41'23'55' E 1 1 ------ 142.18' 6 = 31'27'23' / j N / R = 130.00> 0 ........ , A --Itt-MCI-- -fiiVKWKLalam#~1-.y 10' UnLHY 8-53'43'42- E 1 4.1 2 .... - 4 0 KEARNEY a = 2409'32 - - . 4 - .-I 4€E#- - -11-1.~"*0~" -.- *...-- /~ g 2 'PROPERW 21' N 57'0137= E -7 - -21 -1 1-- 1%*9117..1 1611 -__la: imMlLT 77 --- EXISTING SO' WIDE EASEMENT FOR EASEMENT --r- - - -=CCE \ I NGRESS AND EGRESS TO TO BE DEDICATED ~ ~ ANOINING PROPERIY AND - 50' WIDE UTUTY EASEMENT 1 TO BE VACATED A 20' WIDE UTIJTY EASEMENT BEING A PORTION OF THE SE 1/4 OF SECTION 31. 1514. / 172# oF THE *TH P.M., LARIMER COUNTY. COLORADO. LOT 2 / THE CEFERUNE OF WHICH IS DAVIS SUBDIVISION / MORE PARnCULAief DESCRIBED / LOTS 1 AND 2 OF DAVIS AS THE COMMON UNE BE1WEEN / LYING 10' OF EmIER SIDE AND SUBDIVISION, WITH L BOUNDARIES OISTING 10' · ~ TO MEET THE PROPERTY LINES EXTENDED AND FOREEHORTENED UnnY EASEMEMT --y OF SAID LOTS 1 AND 2. 1 EXISTING 10' UntrrY 1- AND DRAINACE EASEMENT /. SCALE f 10 = 40' fjo. \ O.' / m 4 LONNIE A. SHELDON 1 / CO. PE & LS #26974 - DRAWN DATE VAN HORN ENGINEERING SCALE PROJ. NO. 1043 Fish Creek Road - Estes Park. CO 80517 NLP 09-08-06 Phone: (970) 586-9388 - Egx: (970) 586-8101 1 " = 40' 98-3-16 2-2 800. INIVS 9 HEAER 66L89990L6 YVA 00 :QI INA 90/*0/80
TOWN of ESTES PARK Inter-Office Memorandum DATE: September 7,2006 TO: Bob Goehring FROM: Laura Schmidt SUBJECT: STATUS UPDATE: Community Pedestrian Tunnel Mural Project (Highway 34 Underpass) • There were approximately 280 tiles left over when Mr. Quackenbush finished installing the 300 square feet he initially agreed to complete. • Because Mrs. Elkins deems it important to install all of the tiles painted by community members, she is getting an estimate from Mr. Quackenbush for the cost of installing the remaining tiles. If she and Mr. Quackenbush can agree on a price, she will pay him to hang the rest of the tiles. • There should be plenty of room at either end of the tunnel for the leftover tiles. • Mrs. Elkins would like to put a plague explaining the project at one of the ends of the tunnel. She will do this if she has enough money left over after she has paid for the installation of the tiles. • Town Clerk Williamson reports that a date has not yet been set for the ribbon cutting ceremony. The possibility of holding the ribbon cutting until after the October PW meeting has been discussed. 1mvbs
1 J . TOWN of ESTES PARK Inter-Office Memorandum September 12,2006 TO: Public Works Committee FROM: Bob Goehring / Dave Mahany SUBJECT: Report - Playground Structures Background: Research of the playground equipment for the area available provided us with limited options, the following quotes were received - ranging from special built units to modified units. The best fit and cost appeared to be units modified for Children's & Riverside play areas - the removal of some Cottonwood trees and rocks were necessary to make room for the modified structures. Listed below are some of the structures and pricing along with the choices we decided would best work for the areas. In the June 8,2006 P.W. Committee meeting $35,000 was approved to replace these structures. Cost/Budget: Cost: • Recreation Plus LTD, Golden Co. / Little Tikes Custom Play Structure (Children's)...w/installation/ground material......$19,519.00 Custom Play Structure (Riverside).....w/installation/ground material ...$14,643.00 Quote $ 34,162.00 • Recreation Plus LTD,Golden Co. / Little Tikes Kids Builder Structure (Custom) (Children's) w/installation/ground ...$29,080.00 (This is for one structure only) • Childrens Playstructures & Recreation, Littleton, Co. / Playworld VIP-612 Play Structure (Riverside) w/installation/ground material .......$20,029.00 VII?-614 Play Structure (Children's) w/installation/ground material......$24,034.00 Bid Price: $44,063.00 • Bluegrass Playgrounds, Ashland Neb. / Sportsplay Bobbie Play Structure (Children's) No Installation or ground mat.... ........$13,623.00 Princess Play Structure (Riverside) No Installation or ground mat...........$ 10,656.00 (Installation and ground material not offered) Bid Price: $ 24,279.00 They do not install in Colorado and will not warranty if they don't install. Budget: $35,000.00 Cost: $34,162.00 Action / Report: The Parks Department w/assistance from Light & Power removed the necessary trees, Parks also removed rocks to prep the sites. Playground equipment was installed in both sites (Riverside and Children's) the week of August 28th 2006 within the $35,000 budgeted amount for a cost $34,162.00. Installation was completed on Friday September lst. 2006 and children were playing on the structures that evening. Parks has been working on the landscaping and cleaning of outer areas as time allows.
. Administration Memo TO: Public Works Committee From: Randy Repola Date: September 14, 2006 Subject Scope of Services documents Background Attached to this memo are spreadsheet documents that staff have drafted to outline the scope of services provided by his/her respective department(s). The draft scope of services documents are intended to provide a brief overview of the primary services provided by each department. In most instances, the department provides additional services, however, they are either incidental to a primary service, or so infrequent that the impact on operating costs or service levels is nonexistent. In addition, the measures of efficiency and effectiveness are "dashboard" indicators of the performance of each department. In most cases, the "dashboard" indicators will provide a quarter-to-quarter or year over year comparison of trends or department performance. The objective is simply to be able to evaluate our operations annually and not necessarily against other communities (partly due to the fact that there are no known benchmark comparisons readily available at this time). It is anticipated that the scope details and "dashboard" metrics will be modified over time as we utilize this tool to evaluate operations. Budget There is no cost associated with this project. However, the scope documents should be useful when evaluating expansion or reduction of services or existing service levels either from an operational or budget perspective. Action No action is required at this time. However, during the upcoming budget study sessions and over the next year, Committee members are encouraged to provide feedback and input on the both the scope content as well as the metrics so as to ultimately develop these documents into useful tools both for operational as well as policy-making decisions.
Scope of Services: Street Department_ _. . I. Services (55.5 Center Line Miles) Misc. Snow Removal Assists to other Departments Street Sweeping Museum-Picnic Grounds Street Signs Senior Center-Parking Lot/Drainage Parking Lots / Maint. & Striping Parks Patching (Pot Holes) Library - Book Sale Crack Sealing Police-Parking/Signs/Barricades Drainage Special Events-Tents/Parades/level Grounds Special Projects Fire-Barricades/Sanding/Clean-up Misc(Curbs - Special Events- Water-Sanding Screening, etc) Special Projects Seasonal Trash Cans(placemenUmaint.) Misc Construction: Culverts Curbs-Drainage \ Price: $ 1,095,107 2004 2005 2006 O & M Services $629,297 $627,092 $615,607 Snow removal expense Parking lot expense Expense w/Capital $629,297 $843,788 $1,095,107 # of Employees FTE (includes seasonals) 4 4 Workload Center Line Lane Miles Street Maint. 55.5 55.5 Parking Lots/ 1923 spaces / Sq. Yds 78,448 Parking Spaces 1,923 Parking lot lane miles equivalency 4.92 5 Lane mile equivalency all black top 60.42 60.42 Efficiency . Expense per lane Mile (streets only) $15,203 $19,732 Snow removal cosVIane mile Cost/sq yd (parking) Effectiveness I.- ... I - .... Expense/lane mile (includes parking) $13,965 $18,125 Parking Lot expense per sq yd
Scope of Services: Parks Department - Services Contract Management Flower Planting Sidewalk Cleaning Irrigation (SCADA/installation/maint.) Bureau of Recreation Grounds Maint. Grounds Maint. & Landscaping Weed Control (Larimer Co.) Irrigation Sculpture Maintenance/Cleaning Flower Beds-Repair/Maintenance Annual Backflow Maintenance/Testing Turf (Mowing/Maint./Installation) Downtown Cleanup Misc New Construction Tree care *& maintenance Assist Other Departments: Maintenance of Benches/Tables/Trash Cans Police Parks/Bridges/Picnic Grounds Special Events Walkways/Riverwalk/Sidewalks/Trails Library Playground Inspection & Maintenance Snow Removal(Streets) Christmas Tree Drop Minor construction Snow Removal· Tree Board Price: $ 726,018 Maintenance Expenses 2004 - 2005, - 2006 # of Employees (FTE= Full Time Equivalent) 9.25 9.25 10 Total $603,944 $726,018 Workload 52 Flower Beds Total Sq Yd 1139 1139 Irrigation: Total Miles 10 31 systems, 28 of which on SCADA Parks area (20) 33,745 33,754 Turf Area (segment of Parks area): sq yards 23,158 23,158 Trails & Sidewalks: total miles 13 15 Sq yards of trails 185,856 211,200 Total sq yds (flower beds, parks, trails) 220,740 246,093 Efficiency Flowers & Maint / Season $81,400 $86,944 Flower Beds (cosVper Sq yd) $71 $76 52 Flower Beds (average cost/per bed) $1,565 $1,672 Turf & Irrigation expense $47,500 $50,100 Turf & Irrigation per sq. yd. $2.05 $2.16 Parks expense/sq yd $14.89 $18.35 Walkways/Trail Maintenance $20,000 $20,000 (12 miles Trails + 3 mi Sidewalks) / per mile $1,515.15 $1,333.33 Effectiveness ------- ..I-- I.- . .../- L Parks cost/sq yd $2.74 $2.95 Goal cost/yd
Scope of Services: Fleet Department -- Services Misc. Records Management Vehicle & Equipment Repair/Maint. Assist to Other Dept's W/0 Tracking Aerial / Fire Inspections Misc. construction: Equipment Costs DOT Regulations / Annual Inspections Mounts, Cable Fuel Tracking Equipment Specifications / Acquisition Puller Clamps, Guide Wheels DOT Records Equipment Cost Tracking Bleachers, Stalls, Doors Replacement Recommendations Communication Equipment (2-way radios) Banner Mounts Fire Extingusher/1 st Aid Kit Inspections Water Dept. Shutoff Keys Equipment Licensing Parks Sign Brackets Equipment Fueling Bridge Repair/Trash Can Repair Dept. Equip. Purchase/Maint. Budgets Equip. Warranty / Recall Management Special Projects Dept. Monthly Billing - Vehicle Expense Equip Police Vehicles ASE Certified Mechanics Equipment Training Revenues $285,220 Protective maint. Inspections Expenses -$230,289 Net income (loss) $ 54,931 Revenues 1 2004 1 2005 1 2006 Parts 36,260 17,500 18,000 Fuel $12,500 $12,000 Labor $217,515 $255,000 $255,000 Other $370 $1,000 $1,000 Total Revenues $254,145 $286,209 $285,220 Workload .. .. A Fleet Department Expenses $254,815 $285,793 $230,289 Total # of Equipment 375 376 376 # of Mechanics 21/2 2.50 2.25 Ratio Mechanic/Equipment 1:150 1:150 1:167 Staff hours available 5200 4680 Service Hours Billed 5,000 5,000 4,500 Work Orders # per year 1218 1,240 1,300 Efficiency - Charges / Mechanic Labor Hour $45.00 $45.00 $45.00 Actual Shop Revenue (2080) Per Hour $122.19 $55.04 $60.94 Actual Shop Expense (2080) Per Hour $122.51 $54.96 $49.21 Response Time / (per request) 2-days 2 days 2 days Average W/O Labor Time Hours 4.1 4.0 3.5 Effectiveness Revenue/labor hour $57.24 $63.38 Goal CosVIabor hour $57.16 $51.18 Goal Net income(loss)/labor hour $0.08 $12.21 Goal: no more than $2.50/year after depreciation Service hrs/staff hrs 96.2% 96.2% Goal Customer Satisfaction Rating Surveys 95% Goal
Town Clerk's Office Memo To: Honorable Mayor Baudek Board of Trustees Town Administrator Repola Media From: Jackie Williamson, Town Clerk Date: October 9,2006 Subject: Meeting Cancellation - Public Works Committee The Public Works Committee meeting scheduled this Thursday, October 12th at 8:00 a.m. has been cancelled.