HomeMy WebLinkAboutPACKET Public Works 2006-08-10T -1 AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, August 10, 2006 Preparation date: 8/4/06 PUBLIC COMMENT ACTION ITEMS: 1) Brodie Avenue Culvert Repair • Request bid approval 2) 2006 Street Improvement Project • Request bid approval 3) Fish Creek Trail Phase 3 • Request bid approval REPORTS 1) Eagle Rock Mural Tile Project Update 2) Vehicle Replacement Policy Report Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
hp LaserJet 3015 W 1 HP LASERJET FAX invent Au664-2006 3:39PM Fax Call Report Job Date Time Type Identification Duration Pages Result 145 8/ 4/2006 3:34:58PM Send 5869561 0:40 1 OK 146 8/ 4/2006 3:35:43PM Send 5869532 0:53 1 OK 147 8/ 4/2006 3:36:41PM Send 5861691 0:53 1 OK 148 8/ 4/2006 3.37:39PM Send 6353677 0:49 1 OK 149 8/ 4/2006 3:38:34PM Send 5771590 0:56 1 OK
I I Town of Estes Park Public Works Engineering Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: August 10, 2006 Re: Brodie Avenue Culvert repair Background: Fish Creek flows through a 60" diameter corrugated metal pipe under Brodie Avenue. In 2003 during the Fish Creek Trail construction project staff noticed that the interior of the pipe was rusted through. This pipe acts as a bridg* and this wear compromises that integrity. Budget / Cost: the 2006 budget contains $50,000 to repair this culvert. (page 112, account # 101-3100-431-35-60) Recommendation: this type work is extremely specialize and we are lucky to have regional offices for 2 companies that do this work. Staff acquired price quotes from 2 specialty contractors to apply a relining to the interior of this pipe. 1. Shotcrete Technologies, Idaho Springs, spray concrete relining $ 12,000 2. Insituform Technologies, Littleton, fiberglass relining $ 80,000 This type of work is very specialized and very few companies in the country do this type of work. Both these price estimates do not include any digging, damming, dewatering, or permitting. This will be a maintenance repair which should give us 5 - 10 years of service. The long term forecast will most likely require replacing this pipe with a Concrete Box Culvert or Bridge at an estimated cost of $250,000. We would like to schedule the work for late October, when the creek is at its lowest flow. Based on professional judgment and material quality, staff recommends using Shotcrete Technologies to do a maintenance relininq of the existing culvert at a cost of $12,000. Additional funds of $28,000 are requested to hire a local contractor on a Time & Material basis to assist with damming, dewatering and creek channeling and pumping. Total project cost is estimated at $40,000. 1-1
Town of Estes Park Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: August 10, 2006 Re: 2006 Street Improvement Project (STIP) Background: This annual program is broken down into two phases of work that will take place throughout the year to provide maintenance and rehabilitation to our asphalt roadway infrastructure. The Town's MicroPaver~M asphalt maintenance software recommends this work based on different levels of road surface degradation. This year we are recommending two projects. The Chip Seal was completed July 27m 1. Chip Seal: (polymer modified 3/8" rock & surface sealed) Course surface treatment for streets that require high skid resistance, are steep, UV protection, waterproofing and crack filling. Extends the life of all asphalt. (target PCI 65-85) work completed in July. 2. Overlay: A structural asphalt repaving that reestablishes the integrity of the road that was lost due to water damage, excessive axle loads, poor subgrade or construction. This repaving is usually 1.5" (minimum) depending on the level-of-wear criteria. (target PCI <65) New paving is typically 3" thick. Budget / Cost: the 2006 budget contains $190,000 (page 112, account# 101-3100-431-35-60) The June 8,2006 PWC approved expenditures of $35,000 for Chip Seal, $15,000 for parking lot paving and $5000 for striping. Recommendation: Staff advertised for bids for the 2006 STIP and received 2 bids as shown: 1. Coulson Excavating, Loveland, CO $180,625.00 2. LaFarge Paving, Fredrick, CO $154,341.90 LaFarge has worked for the Town for many years with good results including the new Visitors Center and Parks Shop. Staff will modify the list and tons of asphalt to bring the project within the budget. Staff recommends accepting the low bid from LaFarge based on unit costs, for a modified amount of $135,000, to complete the overlay portion of the STIP. Qualities and street selection will be reduced to stav within the budaet. 2-1 • Page 1 aM 244.118
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Town of Estes Park Public Works Engineering Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: August 10, 2006 Re: Fish Creek Trail Phase 3 Background: the Fish Creek trail corridor construction began in 2003 with the pedestrian underpass at Highway 36 and both Phase's one and two were heavily supported by CDOT enhancement grants ($641,000). The current phase will complete a loop of 5.7 miles, by connecting the Fish Creek corridor to the Highway 7 trail. The 2005 budget allotted money for design and construction coordination services of Phase 3 of the Fish Creek mixed- use trail. VanHom Engineering was the low bidder, and hired on, at a cost of $39,695. July 2005 the Town of Estes Park entered into contract with CDOT and agreed to allocate the appropriate funds (20% minimum) for this project, and CDOT approved the grant for $164,800. (see attached: CDOT Exhibit C) The Town budgeted funds of $100,000 for 2006. VanHom Engineering put the project out to bid last month. The bids were opened July 26,2006. Bids were received from 2 contractors and the results are shown below. 1. Jag Enterprises late - no show 2. Northstar Concrete $ 247,768.45 3. Cornerstone Engineering $ 243,719.41 ($243,715.08 revised) Budget / Cost: the 2006 budget contains $264,800 for this project. • $100,000 from the Larimer County Open Space - CRF. (page 186, acct # 220-4600-462-35-60) • $164,800 is committed by a CDOT Grant (revenue - page 142) Recommendation: Staff recommends accepting the low bid of $243,715.08 from Cornerstone Engineering & Surveying (as a General Contractor). Further; staff also requests to keep the remaining $21,084.92 (9%) available as contingency for this project. That contingency will be available for items such as: 1. Minor Contract Revisions: $10,000 2. OJT (CDOT on the job training) $200 3. Erosion Control $ 1,000 as well as any unforeseen construction related issues. Work is scheduled to begin in late August and be completed before winter. 3-1
A. The Local Agency has estimated the total cost the Work to be $206,000.00 which is to be ; funded as follows: 1 BUDGETED FUNDS a. Federal Funds $164,800.00 (80% of Participating Costs) b. Local Agency Matching Funds $41,200.00 (20% of Participating Costs) Local Agency Matching for CDOT - c. Incurred Non-Participating Costs $0.00 (Including Non-Participating Indirects) TOTAL BUDGETED FUNDS $206,000.00 2 ESTIMATED CDOT-INCURRED COSTS a. Federal Share $O.00 (80% of Participating Costs) b. Local Share Local Agency Share of Participating Costs $0.00 Non-Participating Costs (Including Non- Participating Indirects) $0.00 Estimated to be Billed to Local Agency $0.00 TOTAL ESTIMATED CDOT-INCURRED COSTS $0.00 3 ESTIMATED PAYMENT TO LOCAL AGENCY a. Federal Funds Budgeted (1 a) $164,800.00 b. Less Estimated Federal Share of CDOT-Incurred Costs (2a) $0.00 TOTAL ESTIMATED PAYMENT TO LOCAL AGENCY $164,800.00 FOR CDOT ENCUMBRANCE PURPOSES Total Encumbrance Amount ($164,800.00 divided by 80%) $206,000.00 Less ROW Acquisition 3111 and/or ROW Relocation 3109 $0.00 Net to be encumbered as follows: $206,000.00 Design 2312 1P 3020 $10,000.00 Const2312 1P 3301 $196,000.00 Exhibit C - Page 1 of 2 3-2
TOWN of ESTES PARK Inter-Office Memorandum DATE: August 4,2006 TO: Bob Goehring FROM: Laura Schmidt bm 4/35 SUBJECT: STATUS UPDATE: Community Pedestrian Tunnel Mural Project (Highway 34 Underpass) • Schmidt had a site meeting with Elkins and Bush on July 17, 2006. Tile layout and project timing were discussed • Schmidt stressed the importance o f leaving the tunnel open and accessible to pedestrian traffic during the tiling process. Bush agreed to erect scaffolding or some other barrier to separate his work area from pedestrian traffic during the tiling process. He is confident that he will be able to leave the tunnel at least half-way open at all times while tiling. • Due to concern that snow plows might damage tiles at tunnel entrances, the decision was made to start tiling four feet up from the ground. • Walt Hester from the Trail Gazette stopped by and asked that he be notified when tiling starts so that he can get a picture for the paper. • After the site meeting, Bush went to Eagle Rock and got unpainted tiles from Elkins to make cuts for edges. After cuts were made, Bush was to return the edge tiles to Elkins so they could be painted and glazed (a 2 to 3 week process) • Tiling is scheduled to begin August 18 or August 21, when Bush returns from a 3-week trip. • After the meeting,, Schmidt spoke to Mahany, who agreed to allow Bush to use some space in · „ the Parks Shop for his equipment during the project. Bush also asked to use a Cushman to transport his tiles from the shop to the tunnel, but Mahany said that was not possible. Mahany offered to have Parks transport tiles from Bush's work space to the tunnel. • Elkins said that she would like to have a ribbon cutting ceremony some time after September 18 so that Eagle Rock students who worked on the project will be able to attend. Lrnvbs 4-1
GENERAL VEHICLE REPLACEMENT POLICY GUIDELINES Summary (Revised 12/05) LVEHICLIEZYFEE~ IRERIFACEMENT,~ Tvpe 1 - Liaht Use 80,000-90,000 miles Pickups 34, lh, 34 ton or 10 years Light use 4x4s Tae 2 - Heaw Use 60,000 miles r Pickups 1/2, 94 ton - or 8210 years Snowplow& Type 3-Heavy Use 60,000 miles Jeep Wranglers or 6 years (meter readers) Tvge 4 - Medium Use 80,000290,000 miles Pickup 94 ton or 7-8 years Tvoe 5 - Heavy Use 50,000-60,000 miles 1-ton or 5-6 years (duty trucks & dumps) Tvge 6 - Extra Heaw Use Monitor costs 1-H Dump or life 15 years (snowplow/dump) Tvoe 7 - Heaw Use 80,000-90,000 miles Police cars or 4-41/2 yearS Tvpe 8 - Liaht Use - 100,000-120,000 miles Cars or 7 years Tvoe 9 - Heavy Use ~ 50,000-60,000 miles 1-ton or 10 years (snowplows) Tvpe 10- Heaw Use (hour meter) 2,500-3,000 hours 1-ton or 14 years (special use - blasting truck) Tvoe 11- Heavy Use (hour meter) 6,000 hours Tractors or 12-15 years (loader/backhoe/grader/tractors) Tvoe 12- Heaw Use (hour meter) Monitor costs Street sweepers 6,000 hours or 10 years Type 13- Heaw Use (hour meter) 8,500-9,000 hours TrucIUAerial or 12 years (L&P buckets) TVDe 14 - Medium Use (hour meter) 650-700 hours t. Walker mowers or 7-10 years (seasonal use). Type 15 - Medium Use (hour meter) 800-1,000 hours E-Z Go's or 10 years (seasonal use) NOTE: Certain circumstances such as high maintenance on a particular vehicle, or change of use of a vehicle may require replacement outside of these guidelines. 5-1
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