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Home My WebLink AboutPACKET Public Works 2006-06-08AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, June 8,2006 Preparation date: 6/2/06 *Revised 6/5/06 **Revised 6/6/06 ***Revised 6/7/06 ACTION ITEMS: PUBLIC COMMENT 1) 2006 Street Improvement Program - Request to purchase Chipseal, request to bid overlay 2) Visitors Center detention pond - Request to accept bid 3) Town Hall maintenance upgrades - Request to modify budgeted items * 4) CVB Sod- Request for bid approval **5) Playground Equipment - Request for approval to purchase **6) Office Remodel - Town Hall Request to remodel vestibule into office REPORTS: 1) CDOT Hwy. 34 repairing 2) CDOT Hwy. 34 chipseal 3) Fish Creek Trail update - out to bid 4) CVB site work - landscaping *** 5) Bond Park Update Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. . hp LaserJet 3015 HP LASERJET FAX invent Jun-7-2006 12:38PM Fax Call Report Job Date Time Type Identification Duration Pages Result 819 6/ 7/2006 12:32:11PM Send 5869561 0:46 1 OK 820 6/ 7/2006 12:33:02PM Send 5869532 0:51 1 OK 821 6/ 7/2006 12:33:58PM Send 5861691 1:00 1 OK 822 6/ 7/2006 12:35:03PM Send 6353677 0:00 0 Busy 823 6/ 7/2006 12:36:40PM Send 6353677 0:51 1 OK 824 6/ 7/2006 12:37:38PM Send 5771590 0:58 1 OK OL i .3;G~**4*'.C mt,1.m,7:'.1,~,71'F I. :14,u>/-&, s, kTownt,of:Estes Park; ' I. .';JÂ·<:*o~ .1~3~4403/4,4... 9â‚¬KÂ»" *PubliEW6*ks:Eligineeringt 024386 -11)11:'fl~1~/AL~i~~I. tat~Upita== Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo To: Bill Linnane (Public Works Committee) From: Greg Sievers Date: June 8,2006 Re: 2006 Street Improvement Program Background: This annual program is broken down into three phases of work that takes place throughout the year to provide maintenance and rehabilitation to our asphalt roadway infrastructure. The Town's MicroPaverTM asphalt maintenance software recommends these applications of materials based on different levels of road surface degradation. Please refer to attachment for proposed work locations showing various material applications. Locations may vary based on utility company construction. Quantities may vary to stay within the budget. (No slurryseal is proposed for this year. ) During the paving of the CVB project, we piggybacked on the LaFarge contract to pave the new Parks Shop site. $20,000 was encumbered in 2005 (PWC 9/05) for this work, however to produce a completed and more useable site staff recommended additional square yardage be paved. This allows landscaped materials to be stored without contamination and subsequent loss from mud and moisture, and could be completed without a f phase next year. Staff phoned TA Repola on April 28th requesting to expand the paving area to capitalize on the existing unit prices, no additional mobilization fee, and completion prior to summer staffing and busy work season. This year we are recommending the following work: 1. Chip Seal: (polymer modified 3/8" rock & surface sealed) Course surface treatment for streets that require high skid resistance, are steep, UV protection, waterproofing and crack filling. Extends the life of all asphalt. (target PCI 65-85). The 2005 contract work will be added to this years work. 2. Overlay: A structural asphalt repaving that reestablishes the integrity of the road that was lost due to water damage, excessive axle loads, poor subgrade or construction. This repaving is usually 1.5" (minimum) depending on the level-of-wear criteria. (target PCI <70) New paving is typically 3" thick. 3. Striping: epoxy centerline and edgeline application to improve existing stripes. Budget / Cost: The 2006 budget contains $190,000 for the annual Street Improvement Program . (STIP - page 112, acct # 101-3100-43 1-35-60) 1. Chip Seal: Purchase from A-1 Company (the only viable option) work in July. $1.65 / SY $35,000 2. Overlay: Bid in June, return for approval in July. Work in September-October $135,000 3. Striping Purchase and install in October (as needed - various locations) $5,000 4. Paving: Park shop parking lot, 4/28/06 (purchased additional area from Lafarge) $ 15,000 TOTAL $190,000 Action: Staff requests to proceed with the listed expenditures, bidding and schedules. 1-1 0 0 8 8 .2 < mow'V UWDUU'WW.L W!%3 009 )- 88 z V.) 1 3 $ 9 4 1 1 ji~~ Bulpling ...a â€že. 19 1,Jed Jis J o 11 1 J --- I -1 1 1 9 1% b r '0. *11 % 1-j '11 . Ch .. 7 .90 4,1 1 4 e '4 . , 1. r' 4 2 - M , 0 1% \ W 60 1 2 0 , *G .Ub ' a. Â· I t ~~ Â· - 40 6 ,44;7 ~ a .1 1 , S , Â«0\ 0.- 2 -- 49 th - - -. 4 ..:' 4 ~9~i' ivib 4 ; i .0 10+ -'\58\ ' / 4- 0* ' '16 9f %. M 2' Qi 1 '''',~'~2 .0 , '19 113 Â¥G r I -924 4, 1,4 1 '*4*FC ' ! 1, D 0 3 I 10 viii /Â·i t. . 1, 544 31 ,\\ L , Tr | | - 1 0 ..1 -2 1. 70 4- ilit , i , 1:-1 11 9 ,/'. i ,/. 4., , + m 30' :i 1 2 1 , V e : 9,- , i'; 1 I -I , 4 Â· '11 : : imt 111 14 ~4 :~ ~ 2 7"~.. 6, ....4 8 ,' 1 I , I i L .1 - . -.--2 b:..+ i*k , er 1, , 1 : /- I ' 9 1 " .'- '~4 ; T' M o'ED i r , Â£ C I Z 4 :r' i k:,1 It : 7 1 1%; 1 ../ 0 4 :, ..r,-rm-/1 1 , ., 0 , , . 1.4 9.' Mi.. 1 ' kiil * f -. i *46* &"liqi'ir U / 44~1 '\\ 7 P '11 RA 4. .1 I ..%8 Â¢ . 6 4 0 . l.' 4 . X 4 4, f \ }.7. I .1,I ..t'.1 1:, i 1 j. '21 4. . b '30,1 4 1 / 24 N. ' 4 8 ' .7, .11 b ' if , , 0.4, . . i 1 1 '. 1 1-2 :Ag Z 0 B i / f F--7 l i ! /14_ If .'..d (ff, 4 f e--- . 4 % .1.. l. r.7 -"-r /%.1 1 /231/ 1 1 f VY . \ : 2 1.-I b U U -- . 1 1 y.-, tr f 1 Â£4 P ?4 Uar> i re,4--- [44:teÂ· fl p~41 j j *__ 1 Â»I f A 1.. ..., k U / 10 1 1 3 2 r- * v*- r v- -i* 21 411/.3 4 1 *\- Yb-- 1 .13 4 i -0 / 6 7# er A j) Lk--T LK.1 6/! 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T- I ....tah i * 117 1 .x--=01 1 91' MI 1 A \ 9 6/ Â· U: i ./ ,$ 1 Â¢A, 7 h A %7 :1./i 1 74*4 1 tol.k ki A L. l/, 1\ //f / 0.1 i \ L ---1 1 0 i.1--Â·- -3 \ ..9 4 4 Il 32 11.1 t 111 qi,j 7 -'.1 . if) -.Ir<. 1-3 ~' Town of Estes Park SpBOH peAed Town Boundary 9002 - leGs d'40 pesodoid 9003 - lees d!40 pesodoid ~ ldea s~JOM 0!Iqnd oeAejoW El iq delu eouele,eel Town of Estes Park Proposed Chip Seal - 2005,2006 , .31 S 1 t-,900\A . el 0 0 Meng}E 2-32(9&2!glrl - - W 014 M- IN N en v e o r- c,2 1 31- O mr -, 01 01 * h M m M U _ m N ' 00 10 %O 91- M r- O 041 M co N O =r n - en 01-Or-- h h h h h h 00 00 1- 00 00 00 h h 00 h 00 00 00 00 f U C M 613 au ja@ 32%2 m 12 U . 4 1 g 00 Of = CD C - -O R bWEe ~ ~ ~ ~ u E *f F .9 0 ~ d, s . - 0. 3 3 8 9 2 &1 -1.23 18,9 9 AU N 7 :1 EnESWE~8004 i m 1 i -4*= 2 00= A. - 0 0 US â€ž 22 2 2 W CNE*â‚¬41* ~~~0<21 211*E~*4 : 2 5 # 0 2 4 2 22 & F R. g * 1 9 4.3~~ 2 N E mcam<Elm W co 0<uÂ®1-1~ couttoaD co a 2 4 6 2 2 C U 8 b .M ... 5 0 -1 -R * >Â·, 1 * 1 6 -= M >, >. a ...... 1 bo UU U 2 0 0 + ,-1 CS O Cd Cd i muu#-14 KE AL+Ant mpdtnkococomma> 1 - M co 1 10 %0 h 00 0% 0 + 01 M * In \O [\ 00 Ch O 1 r-4--r-4.-r---1---N 1-4 2006 Chip Seal Project - Proposed Street List Quantities i - Nante PCI ENG: * S Yds. 4499 r. o Town Limit 6522 Et'oz Town of Estes Park 5*06* Â·uottdo .tauato Â·uounouddu {440 03 JolÂ·|d paillf 3131)11 gq w,lis Sla,Â·115 ltv dES-SS) ; 33141"S 34 11045 513345 ily o Lakeshore town li UVIOI to David Dr. 331.UO 432* Ofluo 11'as iums) JU311#1034 304!ns sno!43.[d * Driftwood * 1~itdrEsted{PbRk:imb:**0 i kÂ» ., ./1 I - I V r b E..el...- >PublitiWorks< Engindarint Â·â‚¬Uiftitk.<.4{tii:f,C.1 , :. ~i.~4 '. ~ de'. 0~ji.; 143~~...9.'1 Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.orq Memo TO: Public Works Committee From: Dave Mahany (by Greg Sievers) Date: June 8,2006 Re: Visitor Center Drainage improvements Background: the Estes Valley Development Code (EVDC) requires all development to include landscaping and also drainage control based on State and County BMP's - Best Management Practices. The CVB building construction project did not include site improvements in the contract however; money was budgeted in 2006 to complete these requirements with in-house management through PW staff. The streeUparks department is overseeing this work. The basic drainage inlets, culvert and detention basin were constructed with the CVB but final shaping, and containment, shaping and retaining walls still need to be completed. PW advertised in the local newspaper for improvements to the storm drain retention pond and received only one bid. A-1 Excavating of Estes Park provided a cost of $8,622 to install a rock retaining wall and a wood rail safety fence around the pond area. (see attachment) Budget / Cost: the 2006 budget includes $50,000 for irrigation and landscaping (page 147, acct #204-5400-544-32-22). Recommendation: Staff has had excellent service from A-1, including the current preliminary earthwork for the Fish Creek Trail Phase 3 project. We recommend accepting the A-1 price and also having an additional $378 for any possible earthwork changes for a total expenditure of $9000. This work is slated for completion by July 4th. â€¢ Other landscape features and irrigation are currently in progress by PW staff and contracted services. â€¢ Page 1 2-1 - \ I \ \ \\\ .... i 4 - / 1/ 5 - h / ///0 1 / h 4/ I.11 \\ 1 --- A // K \ 1\ / 1, K OZZ 52 9 9 '3 - ./ 'i t J~I 0 4\ >6 '\ K N 'Z \ 14 10.-4. f C W X ..5 U. .:3 Ir, / 6 w Uf 1 4 aâ€¢ U' \ , \\ Â·f rff.. t / \ I ..08 \ 1 1 / li x g < <, T <6-0 -~ ~~~ ~ ~~ ~> 1 A k XE CLING 11 \\ \ Â¥ 0, I \ 05-5 --_- ,-1 N - / 1 \ l L-- 3% 1 VIL / 00 1 V ME / 1 \N< - '222/ 1 ;A 7496' . 1 j< *//6- 31/ -2 h, 1 /1 \1 ./ .// ti- C k %. 7 \ \ fl 1- 1,4 // it.1 11 / i , 4 t Â¢ 1111 \\.\1\ / // 1 1 - A.1 \ .// U , ry \.r :1 lii 00 / 4 tt v k.3 . m. 14 -\ 4 1 jil - 11 111 E- 4 1 1. 1 L 4 th / 6 7 1! i 6 96 .......MA// 96 . 9' * :m Z:: Â·: //4 2//11~H A- 9 0 '2 ~~~- ~1, 75 M .6 . 7 1 m , 9.0". 2 .190'/O-111 m n n _ P .In +1 1Â»Â»u--91 : ' .... . . O Zi ' ty494 1 ]\ 3 . 4 L Â« I f 9% , - ' <-Â»4 *MS-4 :C Zi.#*1 , 7 A 3Â§ - \ 9 / :6-, - -1 T t.. 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P 45> , + L :.. . . .\ h .04 I Â·. \ -3 numÂ·A Â£/I.*u .mz'h.2 . , i .1 REMOVE AND ~C~~ WATER , --a.. %Â£uy,9.m -I I .-r -- WASIÂ·40 Id '0~0 935.0Â· Â¢2 2 t , CURB. 4 PARK O'K) ONOd NOU*Ulld hz#*1162 ' ' Town of Estes Park Public Works Engineering Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: June 8,2006 Re: Exterior Staircase reconstruction & Town Hall maintenance Background: the February 9th PWC approved a budgeted project expenditure to reconstruct the exterior stairease behind Town Hall. Westover Construction was hired to perform a design/build approach to this project based on their 2004 Town Hall upgrade estimate. Upon further investigation by the General Contractor' it was determined that the $10,000 originally budgeted is insufficient, mostly due to inflation. They plan on subcontracting Lucas Welding to construct the superstructure of the staircase and their own crews to demolish the existing plus "trim out" the new staircase in wood to match the exterior timbers of Town Hall. The steel materials and welding alone have been estimated at $9000. Cost/Budteet: the 2006 budget contains $40,000 (page 46, acct. # 101-1700-417-32-22) capital $20,000 (page. 44, aict# 101-1700-417-25-02) building maintenance Recommendation: staff has weighed the 4 maintenance projects listed in the budget based on wear verses safety. Our findings are as listed below in order of priority. Staff recommends reallocation as shown and continuation of the exterior staircase reconstruction project with Westover for $15,000. The roof and window improvements will be bid and those results returned to the PW Committee for approval. PROJECT NAME BUDGETE~ ESTIMATED COST RECOMMENED BUDGEÂ® 1MOUNT *HANGE 1 Town Hall exterior stairway $ 10,000 $ 15,000 +$5,000 from windows rebuild requesting approval 2 Town Hall interior stairs, install Not budgeted $ 10,500 + $ 10,500 from roof tile previously approved 3 Town Hall 24 floor window $ 30,000 $25,000 - $5000 to staircase replacement summer bid 4 Town Hall roof coating $ 20,000 $ 9,500 - $ 10,500 to stair tile summer bid TOTAL $ 60,000 $ 60,000 TOWN of ESTES PARK Inter-Office Memorandum DATE: June 5,2006 TO: Public Works Committee FROM: Dave Mahany SUBJECT: CVB Sod (Budgeted Landscaping) Background: The 2006 budget includes $50,000.00 for Parks Shop / CVB Irrigation and Landscaping. The new CVB building has about 7500 sq. ft. of area around the building designed for sod. We are in the process of installing the irrigation systems and getting ready for sod installation. Prices quoted for Bond Park will be honored by the sod company for the CVB project. CVB irrigation, soilinstallation and ground leveling will be completed with in-house labor Cost/Budget: Cost: â€¢ Price quotes include delivery and installation. â€¢ Greenlawn Sod Co ( Ft. Collins) Sportstuff............ $.325 / sqftx 7500 sq ft = $2,438.00 (est) Bluegrass ............ $.308 / sq ft x 7500 sq ft = $2,310.00 (est) â€¢ Rocky Mtn Sod ( Ft. Collins) Sportstuff ............ $.343 / sq ft x 7500 sq ft = $2,573.00 (est) Bluegrass ............ $.318 / sq ft x 7500 sq ft = $2,385.00 (est) Summary - $2,000.00 - Soil (delivered with Bond Park soil) $2,438.00 - Sportstuff sod - delivered and installed (est) $4,438.00 = Total sod and soil (est) Budget: $50,000.00 Cost: $ 4,438.00 Action: Staff recommends: Completing CVB turf project, purchasing Sportstuff sod from Greenlawn Sod Co. for a cost of $2,438 (est) (delivered and installed), installing the soil purchased for the CVB ($2,000 - delivered during the Bond Park project) for a total estimated cost of $4,438.00 using a portion of the 2006 budgeted amount, using in-house labor for the irrigation and soil installation. . TOWN of ESTES PARK Inter-Office Memorandum DATE: June 5,2006 TO: Public Works Committee FROM: Dave Mahany SUBJECT: Playground Equipment - Request to Purchase Background: During the 2005 annual CIRSA property inspection, the playground equipment at both playgrounds, Children's and Riverside were found to be non-compliant with CIRSA's revised safety requirements. CIRSA recommended removal of the playground equipment due to liability issues and replacement with updated equipment. It was not discovered until after budget sessions last year that the equipment needed replacement therefore replacement of this equipment was not included in the 2006 budget. We would like to use the $35,000 not used in the Street Department snowplow truck purchase in May -2006 to replace the playground equipment. Cost/Budget: Cost: â€¢ Several manufactures, dealers, styles and sizes have been reviewed to match site size where the equipment is to be installed. Prices have been estimated between $22,000 and $28,000 installed per unit. Budget: $35,000 (Funds not used in truck purchase) Cost: $22,000 - $28,000 per site. Action: Staff recommends: Staff requests approval to purchase equipment at low price quote and/or equipment meeting size that will fit into existing playground site's, using the funds not used in truck purchase, total cost not to exceed $35,000. Staff will try to replace equipment at both playgrounds within this amount but may only be able to replace equipment at one site this year. . . I +I' Room 100, Town Hall P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo TO: Public Works Committee From: Greg Sievers Date: June 8,2006 Re: Remodel west vestibule into office - Town Hall Background: based on the site assessment and report by Thorp & Associated in 2001 the Town Hall building and its interior space could be used more efficiently. One highlighted item was the quantity of public access points vs. security and also service to the visiting public. TA recommended deleting both the west and south entry of the old 'cedar' lobby following the construction of a new entry and lobby. In 2002 the new Board Room and Lobby were added followed in 2004 by the total reconstruction of the Finance Department which included a public information/utility billing counter. In 2005 the south vestibule was converted into an office for IT staff. Following up on direction from Administrator Repola, I prepared a cost estimate to convert the west vestibule to an office based on time and materials costs from the previous south vestibule remodel. The result is a new office (10' x 14') for future staffing needs. Budget/Cost: this is not a budgeted item. The estimated cost is $12,500. The mayor's contingency account is proposed for project payment. Recommendation: Staff proposes to remove the existing west vestibule from public access and convert it into an office. Mgr. Sievers will act as the General Contractor and hire local contractors on a time & materials basis, with expenditures not exceeding the estimated $12,500. (Following review and comment from Building Official Birchfield). Work can begin following the completion of the staircase re-tile work in late June and be completed by late July. A portion of the exterior sidewalk will also be removed and exterior signing will be provided to direct - --visitors to the Main Entrance / Lobby. â€¢ Page 1