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PACKET Public Works 2005-07-14
1 '1 0/c-K/E AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE 8 a.m. Thursday, July 14, 2005 Preparation date: 7/8/05 *Revision date: ACTION ITEMS: 1. Eagle Rock School Highway 34 Underpass Tile Project - Planning and Technical Presentation • Request for approval. 4. REPORTS: 1. Carriage Hills Ponds 2. Bureau of Reclamation Landscape Maintenance Project 3. Fish Creek Trail Project 4. Picnic Shelter Project 5. Street Sign Project 6. Miscellaneous projects Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared, + 1 . 4 TOWN of ESTES PARK Inter-Office Memorandum July 13, 2005 TO: Public Works Committee b.jo FROM: Bill Linnane Laurie Button 4-0 SUBJECT: Eagle Rock School Hwy. 34/Hwy. 36 Pedestrian Tunnel Tile Mural Project Background: At its June 2005 meeting, the Public Works Committee received a proposal from Cynthia Elkins, Eagle Rock School art teacher, and a group of her students. The proposal involves the painting and firing of 6-in.-square, frost-proof exterior ceramic tiles which would then be installed at the Hwy. 34/Hwy. 36 pedestrian underpass. (BACKGROUND continued on Page 2) Cost/Budget: Budget: No funding in 2005. If recommended for approval, this cost will need to be added to the 2006 budget. Cost: Town contribution $2,834* Eagle Rock contribution 834 Community contributions 832 Total: $ 4,500 * This includes maintenance of $2,000. Action: Staff supports the planning as presented. Based upon this, staff supports the project. BL/lb ./. 4. t# )1 ~ :. 9.4,/ '6. 2 4 4 NIS~' , - 11 /, .. 4 0 C . . 1 4 70 BE . -C U) ¤) 0 . E :: West Entrance to the I .. . .... . . 1 . r. #4 1 E - A:I .} 1 1, b~ 4. i . . liat,Jibl 14¢.1 1 EM~W;'EA* 1/ F . .Fla, 0-- 1 Oil r . •'#Ii"& 14 I =*P .,9. I , .t.. : f·-11 E i. . ,# 2 . 1 "4« 9 f" 1.74 X - I . 11 . 17 Jff r I ii,2, : Ar , a.,e ...-7 p~=~ , 1 + Clk . .. I . . 4 -4. 1. 1 :-1. t 9 IIi 4 f ·· . /2 • i 6 42 /5 ./ C\1 r- .. . - fet - # 4 .C I . 7/ y 14 - ..1 7 1- 9 M. · ..Ii'./ff'*A' 1 1 W 4 9 ult-~rtul<2&11/& 304 Fll ./ C ,J~2 V r- - 691%1,>4= . ~i~(101* / , ..: -2.*A - 1 'WAs 9- fir ;2* -· 4 4 •- r 4 0 ..4 *A r '. I .6 ..y:t r 1Am i,:g ~ . ~ 4 1 -•i •A , 9 ,. V T. . CO .*t '.4< 4 I .. f * 3# ' - , i~ '* * .liE . , 5 .'. I I . *AUT 2 u! 9 - .U 6 L (BACKGROUND continued from Page 1) At that time the Committee noted its support of the project, but asked that the group return with a scope of work, phasing, budget and other additional information. The presentation this month is intended to provide that requested information. . Project Beginnings This concept evolved from the participation of both Eagle Rock School and Estes Park High School students in an organization called "Peace Jam." This is a national organization promoting community awareness and peaceful interaction among all people. After returning from a Peace Jam conference last spring, the students decided that they wanted to develop a service project embodying the concept of "Community Unity." A letter from the students,explaining their proposal in detail is attached. In summary, however, they would like to invite residents and members of local organizations to paint tiles illustrating their personal views of Estes Park using the technique of majolica. These tiles would then be fired and professionally installed on the concrete tunnel. Several local contractors have been contacted and prices from one of those individuals has been received. To ensure the most secure installation, epoxy cement would be used to adhere the tiles to the cement walls. The final design will be such that tiles will be not placed in areas that could be subject to problems resulting from - snowplowing, etc. . Maintenance Ms. Elkins has contacted Mile Hi Ceramics in order to address concerns about the permanency of installation, as well what problems might develop as a result of graffiti removal and surface scarring of the artwork. Staff is estimating that the cost of annual maintenance will be approximately $2,000. Hopefully, this will cover most types of damage. • Phasing Phase I of the project would involve covering the lentils at both the east and west ends of the tunnel. This amounts to approximately 200 sq. ft. of surface area. Subsequent phases would extend along the wing walls, and eventually the interior of the tunnel. Photos are attached that designate these locations. . Timeline and Construction Phase I: 1. October and November 2005: Visit civic groups; solicit contributions; generate the first group of tiles. 2. December, 2005, January & February 2006: Lay out the tiles to create the most appealing design. 3. Install the tiles when weather permits in the spring. 4. The tunnel would remain open during the installation process and would be appropriately signed to ensure safety for pedestrians and other users of the tunnel. Installation could also be timed to take place during off- peak hours. Weekend work would not be permitted. • Funding Preliminary estimates indicate that the cost of Phase I would be approximately $2,500. 1. Tile: 200 sq. feet - $1,000 2. Installation: $1,200 ($200 for adhesive and $1,000 labor) 3. Majolica glaze and colors: $300 The Eagle Rock group is proposing that the cost of Phase I be split equally in thirds between Eagle Rock School, the Town, and contributions from local civic organizations. • RECORD OF PROCEEDINGS Public Works - June 9,2005 - Page 3 Town Board Room - Mechanical Problem. During a recent meeting, smoke entered the room from the ceiling. Upon investigation, staff determined the air-conditioning drive motor was the cause and it will be replaced under warranty. No further damage was reported. REPORTS: [-1 -UME16**¥-Artisti€Iile-PEEEST--Eagle Ro8k School:! Cindy Elkins, Art Teacher and students from Estes Park High School and Eagle Rock School were in attendance to present their proposal. Students. "Peace Jam" is a project that involves an entire community. Named "Community Unity through Art" in Estes Park, the students are proposing an artistic tile art project for the pedestrian underpass that begins at the Visitors Center (east end) and concludes at the Kind Coffee/Ed's Cantina Center (west end). The plan includes seeking sponsorship from area organizations (Rotary, MacGregor Ranch, individuals, etc.) and providing blank clay tiles for community members to paint their artistic visions-from Kreative Kids to the Senior Center to bring unity to the community. The proposal already has received support from the Rotary Club. Cindy Elkins. Mile High Ceramics was contacted regarding the best tile for this artistic project and a 6"x6" red clay tile has been selected. Applying a base coat of white glaze (majolica process), the tile can then accept varied paint colors. The cost is $55.00/case (1$1.25/tile) and it covers approximately 1 l' of space. This process is extremely durable and the tiles can be cleaned with an abrasive cleaner; however, multiple use of abrasive cleaners would eventually damage the tile. Eagle Rock would be responsible for firing the tiles and professional installation will be discussed with local contractors. Due to its size, the east side portal could be the initial phase and this entire area would be completed prior to moving forward; students would like to get started the first week of August. Discussion followed, with the Committee noting their support, directing Eagle Rock to contact Public Works Office Mgr. Button to coordinate the project (prepare a scope of work, phasing, seek additional information from Mile High Ceramics and local contractors, and budget), returning to the Committee for further consideration at their July 14~h meeting. 2. Fish Creek Trail Pedestrian Path - Update. The project is 25% complete from Scott Ave. heading north, and the Contract completion date is 7/21 pending unforeseen difficulties. Installation of the retaining wall is requiring one of the traffic lanes on Fish Creek Road to remain closed and staff will issue a media release to update the community. 3. Street Siqn Proiect - Update. Staff reported that the scope of this project is significantly more extensive than originally presented; however, it is moving forward. Three local contractors are interested, the Town will provide top line high intensity signs without logos to enhance readability, and intersections have been targeted. The project will begin and end in 2005. 4. Annual Tree Replacement Prolect - Update. The first phase of this project is complete, and due to significant public information being distributed, no complaints were received. The contractor, Estes Valley Home and Garden Center, is documenting costs for future work anticipated in 2006. 5. Picnic Shelter - Update. The foundation is complete and backfilling is being performed 6/09/05. Concrete slabs will be poured next week, and the building is scheduled to ship from Michigan 6/17; construction should be completed July 1Oth. July 12, 2005 To Whom It May Concern: Peace Jam is a group of high school students from EPHS and ERS that participate in a nation wide organization that promotes community awareness and peaceful interaction between all people. Over the past several years, Eagle Rock has participated by attending an annual conference and doing service that promotes the philosophies of Peace Jam. Last spring we went to a conference in Denver where we met a Nobel Peace Prize winner from East Tiemor. Upon returning, we wanted to take on a more active role so that we could better our community of Estes Park. Our community service project idea joins different age levels together through art by putting hand painted tiles up in the tunnel that goes under the highway from the old chamber of commerce toward town. We want to invite the Estes Park community members to paint tiles using the technique of majolica. The tiles will then be fired so that the color is permanent and can be displayed outside. A professional tile setter will then set the tiles on the concrete surface of the tunnel. The "Community Unity" theme asks individuals to depict their views of Estes Park. We would like to go into clubs and community organizations and teach the majolica process with a variety of ages and in several locations. We also plan on hosting a few nights on Eagle Rock campus for painting of the tiles. All ages from preschool to senior citizens will be invited to paint these tiles working together to unite the community through art and create a wonderful mural for all to enjoy. We have met with Rotary and the Town Board. Rotary has already given their full support. We are looking for financial support from local organizations to support the purchasing of materials and to pay for the tile installation. The first phase of the project will begin fall 2005 and will be installed in the spring of 2006. The town of Estes Park and Eagle Rock School are both willing to contribute. We need your help to make it a reality. During this first phase we want to tile the entrance facades on both ends of the tunnel. The Costs: *Tiles: 11 sq feet cost $55.00 so 200 sq feet cost aprox. $1000.00 *Installation phase 1 is approximately 200 square feet with a calculated cost of approximately $1,200. ($200 for the adhesive and grout and $1,000 installation) *Majolica Glaze and colors approx. $300.00 With the first phase coming to approx. Total $2500.00 If the. project is well received,.we want to continue it to cover the tunnel, creating·a· ··· „-· beautiful work of art and promoting "Community Unity", peace and understanding through art. Please send your contributions to: Sincerely, Peace Jammers, Adam Kittler (ERS), Tanya Mienke (ERS), Ana Alard (ERS) Mikki Jackson (EPHS), Emily Martichang (EPHS), Simon Knoble (EPHS) Cynthia Elkins (ERS Sponsor), John Guffey (ERS Sponsor) 1 ~~7~>Ul . f: 1~ 11,5.. Z+Elibw~. 4 254 7 , ,~4$ ·*+ ·452 ¢57*P#/44'f:4= 0~11 ~.. u J -----7. - %1. I ligilillillisilloqi£;&119:4#Dis/LJ.Pr '3#:#33*4$.*D*;0,44.~ I,!tu.,#13t·zoj~,p.g'-1 . *itial ~ 3,l,j V =iral/04* 4.41, 4, 4%i..69ky'*21 mu ./.7 -,jillilillillillwmillitillillir ). *. t).77..319 1 42. 9 , .'. ./ et 0 2 0 -0 50 O 0 0 (D -1 01 0- 10 0- -C i= ; .5 - .6 8 (D 8 1 9 M J 2E Z i= E / .~ 9 cu Z b ~IWI)IN#7*~ e- $ %34 -0- - . O -E * E .C ./ 00 7. E~E@ 2 (D 2 2 5 dy € O a) 0 0 <.6 9 8 0) := r M W .- The Intricate Art of Lesson #12 Persian Tiles 22:29* Dumpul 'silodouoipul . jee#S 4*Uee:xis •seM £ 1£17 • Dul '·01 ADID l.i¥ uoo!.18U1¥ 009 1-PLE (008) • 1£89-t,VE (L lE) inese po at many the colors of Chinese poltery became an part of Persian tilemaking an ue are used in iwo different for art. The first SUPIB U,04 Pepato US!sep 0 - 0!DSOLU 04+ s! 2' ~Dd 830 s 30/pu[) sezo~6Jepun Bu! region. Persian tile decorating re its zenith in the 18th and centuries. -~4.1~~l~6~30ripe~cii~#UAM u!1! Oxe S!44~ll,l.127 0 41!M colors could be added to AeS eleqAA enbju · ed eloao OK LUDel Sluepn#S Pkill, 'enb!Ulpel ..'LE,yelx/, litia... /' ...0 ; .1,!h...E ~LP: 2016?mit™* 17£ ?2)1,22·v·yA '*2~4 81: 41 m 44.2251 ffi, 3 7# ~ 5 + 11 (3617?. 2 i."1:.,~e:o.g 11~t -2 :g C U * E I . c . W 'i i*7'- ' -C 73 1 0 4.\2 - S 11 .0 -C N .g 0- 5 .„21-\ E E 4 M '3 .5 -¤¤ E 1.1 C ¤ 1.- 11: t . . 0 2 Q q> .. -2 a 3 9 2 2 W .g f» \4=24 12 -0 E 4, E gi f 31 14, 5 1 C ¤ /#Nb x - C -_ df 13 g M 0 2 -C - C = 23 i ..c 20 - 69 Vout-9 8UNDJOJep inS o so so,ol/d asel# esn 'sap, '40!po uo spu04 D 'ejntino-!llnw 'X.lots!4 PD Se#Diodioou! UOSSel el~ *I Builow el!1 01 ID!#uesse sil!>Is ID)!ullie# F 4ePDA o puo stueluep u6!Sep tuopo O sesnool uossel 041 E 2229, ou'Mpul 'S,lodoumpul . lee':S 4,ueepqs ISOM £ 1£17 • 'DUI "0) ADI 3 1.1¥ UDDLIeul¥ 6 .84 009 1-PLE (008) • 1£89-*VE (Z LE) @-9 2 88S 4 E 2¤ U -0 ¤ 2 £ C .!2 c CD > RiE 2.0 -Z 1 - . 6 -2 8 -g = € o ~ 11 2 0 bi E -2 4 0 2 &3% 62 .R t 0 -5 S Eo 2 -8 1. This lesson is designed for middle and high school students, but can be used with modification for elementary stu- 2. An overview of various types of tiles should be presented with an emphasis on Persian tiles. Explain the va rious ar- 3. Explain that Persian tile designs were not usually created by the tilemaker, but rather by design specialists. The tile- :er expanded the designs to fit the working a roof. Th were repeated design and mak iles, pottery, brass work, woodwork, and fabric. These ar plicated, very the craft is studied and learned by one generation after anot designs and tech- niques aren't universities, but passed on by masters to their apprentices. D ns be original cre- tistic and architect uses of tiles and the history of Persian tiles. Show students examples of tiles. small part of the IeraiJJ(::Zn. ~2'Se'sign like car an industry that evo sia over centuries. Small specialty firms all over Iran emp y 01 ens u! pe5ul:)43 puo 'pes!Ae.I 'pe.~e,lo eq uel]1 1Snui SuB!sep ell-L ~S>poq JO sl'dolfolo 00 JO SUO!+D Bugu!od el!+ pUO Sezo~fbepur, Bugn Buuu!¤d ely - uoid uosse~ s!4 u! peluese.id senblulpet 064 841 u!oldxil f A .. . . eloul o# suoid euo uo 1!sodluoi el!1 el# ezES el# appOUJUIOODD EZZ~7 numpul 'sllodout,!pul . lee/,S 41Uae,X!5 ISOM £ 1Lt • 'Dul '*00 ADi o i.,v UD,!Aeluv £ .Od 009 1-PLE (008) • 1£89-*VE (L LE) Background and Preparation: dents, as well. 'sseoo*id 03!10!Dul el# Buisn . . . m -2 2 9 1 .0 = 1 (DO 0 a Mc u; r E 0 -8 ia ~ il-M it IC CD E .E fi r~dat~pheeci~|gc~ec~mo~ c~~ourreediliq~u mixture that is applied to pottery and becomes a hard glass surface e - a term used in ceramics; to heat the clay in a kiln at a very high temperature until it is dry and hard sance. White tin glaz e~a~~~ant~layredewcaosra~~~t~dt~~dddeeve~~apteedd ~ithh~t~~dsd~en~go~~dae~:T~~~~readd~r~ot~ael Rmean~~~J ca process is still being explored by artists today, however it can be reproduced using safe contemporaty ma- Sup(do) 30} lepoul Jo ep!06 o so pesn uS!sep lou!6!10 UD - U.le.Od uK)JI PelloO MOU (O!S¥ Ule#se/All#nos) ist)3 elpp!\N el# U! Al,uno) D Joi eluou Jewio} el.Ii - Dis.led Su!+Dip IDU!6!Jo ellt Jo sau!' elli Bu!Molloi Xq eoopns Jelitouo oluo Su!Moip D kdoo 01 - 9.0.U -JoJ sso03) xn'J ou soll 11 .ezolf; ell, e.lopq eoe!d 0!LUD,eD D uo ind S! 1041 Joloo p ed4 lopeds 0 - ezoiS,epu -IDJODep pUD Bullu!od Jo, pesn s! 4 730/. I!01@P Jo} POOS s! puo peJU uel'AA ind S! 1! e.'eLIAA SAS p O I Ezzgf oumpul 'silodouotpul . iee,#S 41ueepqs IseAA £ 1£17 • 'Dul ' O0 ADI ) 1.Iv uoopeluv f.ed 009 1-NE (009) • 1£89-»Z (L LE) lazed pottery after first firing - the organization of a work of art Alop peJU fo eoe!d monbs JO JopBU[)pei 'U!41 D - 01!1 Glossary: and becomes pottery. Maiolica - a type - AwkA- 5, i h .0 . E (D a. 95 f K,€1623'24 'Irig/le~91/4 I .5. 92 35'.....F.,5~ . 0 1.6. U .92 J? .ie u 0 .- . S & 0 -1 fi &41 ;# cs ..%74 g U ®® b 0 80*2 D.6 c D J 3229, oumpul 's!lodoumpul 009,21=L.s unc.(£ LE! oul ,·00 Aolo 1.'V UD,Yeluv 9 134 Additional Supplies: lazed bisque tiles: AMACO® SSO~) DO!10~¤ Opaque White (sepes 309) s Bu!#111 & 9.....1/49/li 44%4432*19(5< r¥....93'ifili i .· · :...VI.-..*%'Zi**ill-=4···41 47,0....~'.. i-La#642*44-,7 T.RE,~ Tflj'~ ~ E~:3·903 8-ti : p-.40+4>;942-i 1&~14*fi*,C ·<>I~ IJ¢»33%\*'; id''AC Z~';~2%2~.-4,7£ F.,2 = $35 -0 -0 4 0.-0 . Cb C m C W '1, O E 2£ 3¤ U 96 8 65 er students should use the patterns found in this lesson plan. More advanced students may wish to 2. Using six inch unglazed bisque tiles, students transfer or trace the design onto the tiles with carbon paper. 3. Use black Velvet underglaze and other colors to paint the outline of the 4. Students should select colors to reflect the design or effect they wish to -Un 40 StooD 88Jllt JO OMI Su!Sri 'lop) 4008 'UB!sep ellt }O DeJO 40¤e u! Il!=I '9 espeid eit) seuil elll liD 1041 ejns eloU,I 01 U!060 eullino 941 JeAO 09 '9 Bu!,(Id do Jo}e 01 1000 4)De 10} 1!OM *eZI)~6 JOep jO SIDO) O/4 +SDel p kiddo ' LUOD SeZD IBiepun el# puD e#eldwoo s! el!+ ell# uellhA '8 their own patterns. A class may wish to create a group proiect. Underglaze Tiles 2229* ounipul 'silodouoipul . teej,S 4:ueepas iseM £ LLV 0 'oul "03 ADID pv unD!'8UIV 9 *Bd 009 l-PLE (008) • l£89-*VE (LLE) 860.leAOD elelduloi JO} Sla,leA JO ezolf)Jep 'eBOJeAO) p!los 'etelduloo 104 s.loloo ell# liD 1094 3 1 '(3.09Z 9.001' 0 *0 elloo 01 pal!} e.lo Sel!1 elli '6 Instructions: 7000 +Xeu 041 achieve. .. 1:~U.-FJ.''kq Ii .",N€;2;itt?.4-£.2.43,5~:.1, ).:;4-: ti':f¢1 ~~'3fw~4?ing 14M,1:r.:~.~01, fit~ . . . M _92 F . U :E O 2 C £ D .t 2 2 aS M -2 -2 O -9 8 1 1 4 0 2 .52 0 -8 3·3 72 82 c 0 1&* 90¤ E 01 03 V LO ~0 'StooD ea,141 the glaze is completely dry, carefully trace design onto tile AMACO® Black from the Maiolica Gloss Decorating Colors DC) to outline the design. This is applied over the unfired SJolol SU!+DJODe0 SSol© 00!10!DW Bu!sn g s! ezDlS el# SiDOD ee344 41!AA 'StooD eei41 04 OM' SU!Sn sjopo punoiS>looq JeAO petu!¤d e.ID suSE 0 41!M S.lop) 40p Bu!+Dao Sln04 -InO} 304 *0 eUOD 01 pe.I4 s! el!1 1 229* oumpul 's,lodtoumpul . lee/:S 4,ueelx,S #SOM £ 1£17 • 'oul "00 ADID 1.Iv UDD!·leluv . Z '64 . A h~eestltLEYsthoef onpe~q~oea:'1~Z~:ta:L .to the tile. Be sure Instructions: CONTINUED using carbon paper and pencil 'e~nixet eoopns Assoli3 0 8.IOUJ %11151 Wi - -i:* h 19 <lf< A / .v -'a 00 46 hEZXklk_Ut> V V- x 9GL-/ 18.NANV AL--i'lvt n ~~~0~ n n - A Jvt X A 1 14. V\\ C - 4949 . : 060 2 2 -g. 5 -3 % -6 b fig & -9 63 f E g li.0 p * i 2 .u . 2. u a) 0 1 E 65 £n ® 6 PE-0 0 -12 £ 1 04 O 0 Z 2 * 0 'n M Ea w E 2 ¤ M -2 C.Vm 2 ..5 E ·01 4 g.8 1§ -2 4 8 -2 :El@ 6 0 0 1 9 0 0 6 E ®T - R~ g §424§ &3@ af* w 11Eig 86-3*2&882 fE E~00.& A .12 OU>Cwwt * -1 -3 * i g 2 2 2 -3 1 4 1 5 -5 22 i m li 5 5 0 c ¤ (D := -u, ~ .* 3 9.* E 92 3 .249 1 & P 7,19 1 9 C E O *= .C -0 8 -0 4 .5 &-0 - u B 83- g -' '3 & lif li fa o b Ed igue-2-8 -a Eo JC=cre.* N m 0 00 1 2229* ouD!pul 's!1odouo!pul . 4:uee'XIS IseM £ 1£, • 'Dul "00 Al,lo 1.Iv UD,!Aelli¥ 8.Bd sson (see drawings (008) • 1£89-*VE (L LE) as for el# elopOUIWOODD pinoqs US! Additional Sugges ions: eq ppoqs u 400 el!+-3no} -0 -C U f gi 14«F .- Un 0 C lor' u 2 3 U> ~ 13%/ff] 4 31 9 0 '0 8~ Q -Cu 0 zE 61 -2-2 1- LU • 0 CD . C -f= £ 0 0 = LO 311 "0) ADD ualuv '1®01!0 Bull@IJDW pu0!WN '0|qUUDS PA00 01 sapils plo Soap! mOA plles 19 Pamp!sum eq Il!M SUOSSal Ift}$58Dns poid )ui "o) ADD 11¥ um!1*UY Bu!sn stum60]d Atopuo)@s puD Aloweluele jo~ SUD~Jo'p se~~~o U U# UOSSels! s!41 2229. Duo!pul 's!10douo!pul tee.1 :S #SOM L LLI, • 'Dul "O 1 ADI 3 11¥ UDO!·telll¥ 6 'ed 009 1-*731' L £89*Z (£ LE) 4. For multiple tile compositions, arrange cool, Aq p81001) 010/IA §411 JO Se~dulox3 'DAAO' 'ap!SJ@Am 'luopDBOW Jo}Dr 'S!110 JO ljOM 041 UO paSDq p D Aq p@1001) SOM UOZel $!41 Additional Suggestions: CONTINUED d tiles according to e pattern on a piece grouted 2(Catrl. The tiles can then be This technique can be used to create school wall murals and permanent tile installations. . Use constructi n a TOWN of ESTES PARK Name: 170 MacGregor Avenue Service Address: RO. Box 1200 Phone: Estes Park, CO 80517 970-586-5331 Calculated By: Date: Work Order #: .: Gos-,4. i gune- 23, *605 PA.Alt F'*f 7724(14 -1.0-ke'«* -7A'-6 3Jm Eshi,Adbe. ·~ray,7, i i *palx.9.-A.DE)64-6.i.Va_. j ..61¢i.....kid-k..4.r-€..... ~ 7Ais ce,0.- pe-vig --hil - Etpox 4- depe v-·r 100Actel ,/1446 +A-#- /7 4..4 -A 6,9,3.64«., +1•'.4_.s.i~.. 5 73 LAD F• 06/-% 4_ AU wdoex 6 f > 413'2444*#01€4*2/%:3-4219,6.20 ,-~-ift6Ii'IT O ccAst Sn s · H€- 'b 8 D nf, 6/c-+ #ii s 44/ 4 .4 .35&:433.. i i ?ri~ 9 10>Jal b.c 1»1 .44-2 444-te cb 24, i i 914£42=,ft. l Gl' 4 ; Cl 7.-Cb 1. 4 .6- .p. 6+s~~12-. .11 -1.- 4-939*'A„ (9...41-44>ie...).. ..4 -44 ' 5? : ~ ..·:15.4 .. tr-0..skir C > 1 - ---'--4 'l~»ir. 1 r-- / 3 92: 46 · 10 .' w t 07/13/ 2005 16:09 9705862459 CORNERSTONE ENG PAGE 01 CORNE?STONE Estes Park, CO 80517 437 S. St. Vrain 970.586.2458 Fax 970.586.2459 E<%95-4M1&_ 4144kkf4''A -SURME1Ng-INL E-mail: ccs@charter.net Name: Laurie Button Organization: Town ofBstes Park Fax: 586-6909 Phone: 577-3588 From: Mike Todd Date: July 13, 2005 Subject: Carriage Hills Ponds Pages: 5 Comments: Laurie, Attached is fhe price quote from Stephen and Stephen Landscaping and Design,Inc. for work on the Carriage Hills Ponds. Price Quotes were requested ftom Six excavation contractors. As of 4:00 pm July 13, 2005, Stephen & Stephen Landscape and Design, Inc. was the only contractors to return a price quote. Total Cost for Pond #1 $15,570 Total Cost for Pond # 2 $15,320 Total Cost $30,890 Mike Please call with any questions 07/13/2005 16:09 9705862459 CORNERSTONE ENG PAGE 02 C E-5 CORN*TONE (9701 586-2458 437 South St, Vrain Estes Park, CO 80517 Fax (970) 586-2459 ENGINEERING ~ - rl SURVEYING, INC, E-mall: ces@charter.net TO: Contractors EROM: Michael Todd, Cornerstone Engineering and Surveying, Inc. DATE: June 29,2005 RE: Request for pr[Ce quotes for maintenance/repair of the Carriage Hills Ponds. The Town of Estes Park is requesting price quotes from contractors for the maintenance/repair ofthe Caniage Hills Ponds. The ponds are located on Outlot D, 74 Filing of Carriage Hills Subdivision, Estes Park, Colorado. The purpose of the maintenance/repair is to restore the ponds to the original approved design. At this time the Town budget is limited to $18,000.00 for the year 2005. The town reserves the right to select items from the price quote schedule as the 2005 budgeting will allow. The remaining items are anticipated to be completed in 2006. The Town or consultant will provide all permits, including the Army Corp of Engineers, and bench mark elevations for the work. The maintenance/repairs would be per the Colorado's State Engineers .Inspection Report. Pond #1. is the upstream (western) dam. Pond #2 is the down stream (eastern) dam. POND # 1 The work for dam # 1 includes the following. 1. Clear vegetation from dams a. Clear trees (< 10" diam.), brush and shrubs from the embankment, upstream and down stream, including root systems (to 10 feet below the toe of slope - 50 sy). b. Healthy trees greater than 10" diameter are to remain. Trees to remain are to be limbed so no branches are within 8' ofthe ground, c. Remove all dead wood, including dIift wood from the embankment, upstream and down stream. d. Fill all holes from tree and sbrub removal with clean compacted fill. Upstream holes to be filled with clay (40% < 200 Sieve). 61 cy) e. Repair /Replace all rip-rap on the upstream face disturbed, during vegetation removal. f. Disposal of all debris, of lines item.s above, off site. 2. Fill and compact the crest of dam # 1 a. The crest of dam # 1 is to be filled to a uniforIO. elevation with drainage to the upstream slope. This work will involve raising the center of the dam about 1 vertical. foot to an elevati.on o f 109.20 feet. (required embankment is estimated at 1.00 cy.) Page 1 of 5, Carriage Hills Ponds, June 29,2005 07/13/2005 16:09 9705862459 CORNERSTONE ENG PAGE 03 b. Install rip-rap (Dto = 12") on the upstream. face of dam to the dam crest. (-18 cy) 3. Re seed. d.isturbed area with Town specified seed mix. (-0.2 acres) 4. Lower the pond outJets to an elevati.on o f 104.2 Act ( -2.75 feet). a. Remove all bru.sh and shmbs from outlet channel to an elevation 2 feet below the toe of the darn embankment and dispose of offsite. 6200 sy) b. Reshape c.han.nel to an elevation 2 feet below toe ofthe dam embankment. The channel .is to be 10 feet widewith a 2/1 side slope. 0-1201 0 c. Installrip rap (I)50= 12") with filter fabric across the outlet (23' X10' X 18"). (-30 to 40 cy) d, Install erosion fabric in channel below rip rap where vegetation is removed. Fabric to be "North American Green Cl.25" or town approved equal 0- 200 sy), Con.tractor will be responsible for lowering the ponds water level in a safe manner in order to protect the downstream water, property, human safety, minimize sediment and erosion. The contractor will be required to submit an erosion control and breach.ing plan for approval by the town prior to beginning construction. POND # 2 (2005) The work for dam # 2 includes the following. Pond #2 will be the primary target of the 2005 budget. 5. Clear vegetation .from dams a. Clear trees (< 10" diam,), brush and shrubs from the embankwent, upstream and down stream, including root systems (to 10 feet below the toe of slope, - 400 sy). b. Healthy trees greater than 10" diameter arc to remain. Trees to remain are to be limbed so no branches are within 8' ofthe ground. o. Remove all dead wood, including drift wood from the embankment, upstream and down stream. d. Fill all holes from tree and shrub removal with clean compacted fill. Upstream holes to be filled with clay (40% < 200 Sieve). 6 50 to 60 cy) e. Repair /Replace all rip-rap on the upstream face disturbed during vegetation rem.oval. £ Disposal ofall debris, of line items above, off site. 6. Fill and compact the crest of dam # 2 a. The crest of dam # 2 is to ,filled to a uniform el.evation with drainage to the upstream slope. This work will involve raising the center ofthe dam a.bout 1 vertical foot to an elevation of 97.75 feet. (required embankment is estimated at 30 cy.) b. Install rip-rap (D5O = 12") on the upstream face of dam to the dam crest, 6 18 cy) 7. Re seed disturbed area with Town specified seed .mix. (-0.2 acres) 8. Lower the pond outlets to an elevation of 92.75 feet 62 'feet).(See detail page 5) a. Remove all brush and sb.rubs from outlet channel to an el.evatio.n 2 feet below the toe of the dam embankment. (-· 160 sy) b. Reshape channel to an elevation 2 feet below toe of the d.am embankment. The channel Page 2 of 5, Carria,ge Bills Ponds, June 29,2005 07/13/2005 16:09 9705862459 CORNERSTONE ENG PAGE 04 is to be 10 feet wide with a 2/1 side Slope. 6 10010 c. Install rip rap (.D50 - 12") with filter fabric across the outlet (23' X10' X 18'). 0-30 to 40 cy) d. Install erosion fabric in channel below rip rap where vegetati.o.n is .removed. Fabric to be "North.A.merican Green C125" or town approved equal. 0-160 sy). e. Contractor will be respoilsible for lowering the ponds water level in a safe manner in order to protect the downstream water, property, human safety, minimize sediment and erosion. The contractor will bc required to submit an erosion control and brcaching plan for approval by the town prior to beginrling construction. The Town would like to begin work iii July, On the bid schedule please provide your proposed date to begin conslruction. 2005 construction is to be completed by October 155 2005. Price Quotes are due at the office of Cornerstone Engineering and Surveying, Inc. by 12:00 PM July 8, 2005. Direct questions to Michael Todd, Cornerstone Engineering and Surveying, Inc.@ 586-2458. Page 3 of 5, Carriage Hills Ponds, June 29,2005 07/13/2005 16:09 9705862459 CORNERSTONE ENG PAGE 05 Price Quote Schedule Carriage HiI]s Ponds Town of Estes Park Price Quote Due 12:00 PM, July 8, 2005 Pond #1. 1. Clear Vegetatio.n From Dam 33=90.- 2. Fill & Compact tbc Crest of Dam $45-400.- 3. .Re seed Disturbed Area %-1 750.- 4. Lower Pond Outlet 64680,- Total Pond # 1 $ ,/2~3-23. Pond #2 5. Clear Vegetation $~35~5€>. - 6. Fill & Compact the Crest of.Dam $<S-6 So. - 7. Re seed Disturbed Area $_/600- - 8. Lower Pond Outlet £925-00.-. Total Pond #2 $ /¢€~5223. - Total Pond #1 and Pond #2 SE?803 7 Total Pond #1 & Pond #2 in words 1,4671#6us.mib-Et CAA-r~u-)*2£hl.}h,a,crr LE]klIARJ Date you arc available to begin work ~ 255.6~3 Contractor Namer 5--TEPH EN t~TLpu¢Al lp,*-Dem,-p„-757&~~es/9,=, 1,uc_ Address. 293 / LA,tl<Bp 1.,Ce.~ Avt< 67*77*t< Phoner 68 6-3 7(o L Signature: V 2-0 -5,- bate62 J .t Page 4 0 f 5, Carriage Hills Po.nds, June 29.2005 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, June 9,2005 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the gth day of June, 2005. Committee: Chairman Levine, Trustees Jeffrey-Clark and Homeier Attending: All Also Attending: Town Administrator Repola, Public Works Director Linnane, Facilities Mgr. Sievers, Fleet Mgr. Mahany, Public Works Office Mgr. Button, Clerk O'Connor Absent None Chairman Levine called the meeting to order at 8:00 a.m. HIGHWAY 34/DRY GULCH ROAD (NORTH LAKE DR.) DRAINAGE PROJECT - REQUEST APPROVAL TO ENTER INTO CONTRACT AND BEGIN CONSTRUCTION. In April, the Committee authorized the reallocation of funds from the Twisted Pine Drainage Project for this higher priority project, authorizing staff to solicit concrete prices, returning to the Committee for approval. Three of the four local concrete contractors notified staff that their workload and size of the project prevented their submittal of a quote. The remaining contractor, Johnson Flatwork, submitted a cost of $3,900. Department references are very favorable with Johnson, the work could begin mid-to-late July; budget specifics include: Johnson Flatwork $3,900 Trench grate (purchase) 3,950 Asphalt & contingency 2,150 $10,000 The Committee recommends approval of the contract in the amount of $3,900 with Johnson Flatwork, authorizing staff to proceed with the project as presented. STREET DEPT. SNOWPLOW & EQUIPMENT PURCHASE - REQUEST APPROVAL TO PURCHASE BUDGETED ITEM. The Street Dept. budget includes $24,500 for a 10' snowplow for the existing 1997 John Deere (JD) Loader. This small loader provides improved maneuverability for clearing snow in parking lots and smaller areas in the downtown area. Staff solicited 'one bid from a JD Dealer for a JD coupler/Rylind snowplow to standardize the equipment and eliminate the expense of a custom built coupler. Colorado Machinery/Ft. Collins provided a bid in the amount of $20,869. The Committee recommends approval of the bid as presented. ANNUAL STREET OVERLAY PROGRAM - WEST RIVERSIDE DR./ESTES PARK SANITATION DISTRICT COOPERATIVE ASPHALT PROJECT - REQUEST APPROVAL TO SOLICIT BIDS. Staff reported that a portion of the approved overlay project included the repaving of W. Riverside Dr. from the Post Office to Crags Dr. Due to the poor soil conditions encountered during the Estes Park Sanitation District W. Riverside Project, and the RECORD OF PROCEEDINGS Public Works - June 9,2005 - Page 2 urgency to repave, staff is requesting authorization to: (1) solicit price quotes from paving contractors Coulson and LaFarge, and (2) proceed with the repaving of W. Riverside Dr. in late June. The modified 2005 Street Improvement Budget is $100,000, with $70,000 previously approved for the overlay portion of the program. Estimated asphalt expense for the Town's portion of W. Riverside Dr. is $20,000. Following discussion, the Committee recommends approval of staff's request, authorizing the budgeted expenditure of up to $20,000. Staff will return to the Committee with a final report. SCOTT AVE. PONDS SPILLWAY MAINTENANCE PROJECT - REQUEST APPROVAL TO PROCEED. Staff budgeted $20,000 in the Community Reinvestment Fund in anticipation of potential spillway maintenance for the Scott Ave. eastern pond. Pursuant to current debris build- up along the spillway, dam crest, and the resulting higher water level, staff met with Cornerstone Engineering. In summary, staff is seeking approval to proceed with the maintenance of the spillway and dam crest, including removal of vegetation and the placing of riprap protection along both. For a fee of $2,000, Cornerstone Engineering would: 4 Provide all floodway permitting from the Army Corps of Engineers and the Town 4 Prepare a construction plan 4 Prepare and request unit costs from the Fish Creek Trail Contractor to perform the work and 4 Provide construction management. The remaining portion of the budget would provide essential maintenance this year. The current engineer's total cost estimate is $30,000, thus additional maintenance will be planned next year. If the Fish Creek Trail Contactor cannot perform the work for the unit bid costs of the Trail, costs will then be solicited from two other contractors to proceed with the project. Costs will be limited to the 2005 budgeted amount ($20,000), with a phased approach if needed, and adjacent property owners will be notified prior to performing the maintenance. Following additional clarification, the Committee recommends approval of staff's request to expend the budgeted funds ($20,000) and, due to the uncertainty of the bid from the Trail Contractor, contacting two other contractors, proceeding with the project as requested. Staff will return to the Committee with a final report on this project. MISCELLANEOUS. Robert Obele appeared before the Committee expressing his concern with the Maintenance Landscape Proiect located at the· Bureau of Reclamation Building. In summary: the Parks Dept. solicited bids, the specs were ambiguous, and there was no response forthcoming from the Dept. to clarify the specs. Subsequently, Mr. Obele was not awarded the contract and in his observation of the site, the selected contractor has not performed the work. Dir. Linnane reported that the Bureau of Reclamation (BOR) contracted with the Town to provide maintenance outside landscaping at the power plant. A portion of the mowing has been completed and the Bureau of Reclamation has not commented that they are displeased with the project thus far. However, as it is evident there is are product and bidding process concerns, he will research and ascertain how these problems can be resolved and report his findings to the Committee. Pedestrian flashers/MacGreqor/Elkhorn Intersection Crosswalk. Staff anticipates that the pedestrian flashers will be installed within the next 2 weeks. The project was delayed due to the special order green paint color. RECORD OF PROCEEDINGS Public Works - June 9,2005 - Page 3 Town Board Room - Mechanical Problem. During a recent meeting, smoke entered the room from the ceiling. Upon investigation, staff determined the air-conditioning drive motor was the cause and it will be replaced under warranty. No further damage was reported. REPORTS: 1. Underpass Artistic Tile Proposal - Eagle Rock School. Cindy Elkins, Art Teacher and students from Estes Park High School and Eagle Rock School were in attendance to present their proposal. Students. "Peace Jam" is a project that involves an entire community. Named "Community Unity through Art" in Estes Park, the students are proposing an artistic tile art project for the pedestrian underpass that begins at the Visitors Center (east end) and concludes at the Kind Coffee/Ed's Cantina Center (west end). The plan includes seeking sponsorship from area organizations (Rotary, MacGregor Ranch, individuals, etc.) and providing blank clay tiles for community members to paint their artistic visions-from Kreative Kids to the Senior Center to bring unity to the community. The proposal already has received support from the Rotary Club. Cindy Elkins. Mile High Ceramics was contacted regarding the best tile for this artistic project and a 6"x6" red clay tile has been selected. Applying a base coat of white glaze (majolica process), the tile can then accept varied paint colors. The cost is $55.00/case (41.25/tile) and it covers approximately 1 l' of space. This process is extremely durable and the tiles can be cleaned with an abrasive cleaner; however, multiple use of abrasive cleaners would eventually damage the 3 tile. Eagle Rock would be responsible for firing the tiles and professional installation will be discussed with local contractors. Due to its size, the east side portal could be the initial phase and this entire area would be completed prior to moving forward; students would like to get started the first week of August. Discussion followed, with the Committee noting their support, directing Eagle Rock to contact Public Works Office Mgr. Button to coordinate the project (prepare a scope of work, phasing, seek additional information from Mile High Ceramics and local contractors, and budget), returning to the Committee for further consideration at their July 14th meeting. 2. Fish Creek Trail Pedestrian Path - Update. The project is 25% complete from Scott Ave. heading north, and the Contract completion date is 7/21 pending unforeseen difficulties. Installation of the retaining wall is requiring one of the traffic lanes on Fish Creek Road to remain closed and staff will issue a media release to update the community. 3. Street Sign Proiect - Update. Staff reported that the scope of this project is significantly more extensive than originally presented; however, it is moving forward. Three local contractors are interested, the Town will provide top line high intensity signs without logos to enhance readability, and intersections have been targeted. The project will begin and end in 2005. 4. Annual Tree Replacement Project - Update. The first phase of this project is complete, and due to significant public information being distributed, no complaints were received. The contractor, Estes Valley Home and Garden Center, is documenting costs for future work anticipated in 2006. 5. Picnic Shelter - Update. The foundation is complete and backfilling is being performed 6/09/05. Concrete slabs will be poured next week, and the building is scheduled to ship from Michigan 6/17; construction should be completed July 1001 RECORD OF PROCEEDINGS Public Works - June 9,2005 - Page 4 6. East Riverside Dr. Culvert Repair - Update. The contractor, Insituform Technologies, completed the job ahead of schedule and under budget. They have provided a pre and post construction video and it will be viewed at a future Committee meeting. 7. Public Works Staff Support. A re-organization of job responsibilities has occurred with Greg Sievers and Mike Mangelsen. They will now be sharing construction management projects and various contract administration. There being no further business, Chairman Levine adjourned the meeting at 9:28 a.m. Vickie O'Connor, CMC, Town Clerk 06/08/2005 16:45 9705862459 CORNERSTONE ENG PAGE 01 CORNEI~ZsroNE 437 S. St. Vrain Estes Park, CO S0517 970.586.2458 Fax 970.586.2439 ENGINEERING & 4/ (~ SURVEYING. INC. E-mail: ces@charter.net Name: Laurie Button Organization; Town ofEstes Park Fax: 586-6909 Phone: 577-3588 From: Mike Todd Date: June 8,2005 Subject: Carriage Hills Ponds Pages: 3 Comments: Laurie, Attached is the Quote from Northstar Concrete for the work on the Carriage Hills Dams. The quote is for both dams. The lower dam would be more expensive due to the brush removal. The Dam #1, upper dam: If we raise the low point ofthe dam 1 ft. we would need to lower the channel outlet 2.75 ft. The Dam #2, upper dam: Ifwe raise the low point ofthe dam-1 ft. we would need to lower the channel outlet 2 ft. Mike Please call with any questions 06/08/2005 16:45 9705862459 CORNERSTONE ENG PAGE 02 P-1 NORTHSTAR Concrete Inc. To: Comerstone Engineering & Surveying Attn: Mike From: Denise Kelley Phone: (970) 532-0805 Project: Carriage Hills Reservoir Estes Park Bid Date: June 8,2005 Item # Description Quantity Unit Unit Price Total 1 Clear & Grub 1 LS 15,000.00 $ 15,000.00 2 Fill Holes wl clay 1 LS 5,000.00 $ 5,000.00 3 Excavate at Channel 1 LS 6,000.00 $ 6,000.00 4 FIll Crest of Dam #2 1 LS 5,500.00 $ 5,500.00 5 Rejeed 1 LS 2,500.00 $ 2,500.00 6 Lower Pond Outlets 1 LS 4,500.00 $ 4,500.00 7 Install Rip Rap 1 LS 7,500.00 $ 7,500.00 8 Install Erosion Fabric 1 LS 3,000.00 $ 3,000.00 9 Lower Pond Water Level 1 LS 5,000.00 S 5,000.00 10 Mobilization 1 LS 2,500.00 $ 2,500-00 TOTAL: $ 66,500.00 1Exclusi0ns: Perrnits, fees, testing, bond, surveying, staking, rock excavation. rock or mud not loadable by machinery, ripping of rock, blasting, hazardous materials removal, frame control, water fees. water permit, muck excavation, ofT.site export. 2'r bond is required add 2% ~Prices valid until July 31, 2005. 06/08/2005 16:45 9705862459 CORNERSTONE ENG PAGE 03 June 8,2005 Pond #1 being the upper dam and pond #2 being the lower dam. The maintenance/repairs would be per the Colorado's State Engineers Inspection Report. Maintenance and repair to the dams would include the following: • Clear trees, brush and shnibs from the embankment, upstream and down stream,.including root systems (to 10 feet below th.e toe of slope) Remove all dead wood, including drift wood from the embankment, upstream and down stream. Fill all holes from tree aild shrub removal witb clean compacted fill. Upstream holes to be filled with clay (40% < 200 Sieve). • Remove all brush and shrubs from outlet channel to an elevation equal to the toe of embankment. Fill and compact the crest of dam # 2 to a uniform elevation with drainage to the upstream slope. • Re seed disturbed area with Town specified seed mix. Dispose of all debris off site. Lower the pond outlets to five (5) feet below the crest ofthe embanlanents and reshape to 10 feet wide with a 2/1 side slope. Extend outlet until intersected with natural grade. . Install rip rap (I)50= 12") with filter fabric across the outlet (23' X10' X 18"). (-30 to 40 cy) • Install erosion fabric in channel below rip rap where vegetation is removed. RECORD OF PROCEEDINGS Public Works - June 9,2005 - Page 2 urgency to repave, staff is requesting authorization to: (1) solicit price quotes from paving contractors Coulson and LaFarge, and (2) proceed with the repaving of W. Riverside Dr. in late June. The modified 2005 Street Improvement Budget is $100,000, with $70,000 previously approved for the overlay portion of the program. Estimated asphalt expense for the Town's portion of W. Riverside Dr. is $20,000. Following discussion, the Committee recommends approval of staffs request, authorizing the budgeted expenditure of up to $20,000. Staff will return to the Committee with a final report. SCOTT AVE. PONDS SPILLWAY MAINTENANCE PROJECT - REQUEST APPROVAL TO PROCEED. Staff budgeted $20,000 in the Community Reinvestment Fund in anticipation of potential spillway maintenance for the Scott Ave. eastern pond. Pursuant to current debris build- up along the spillway, dam crest, and the resulting higher water level, staff met with Cornerstone Engineering. In summary, staff is seeking approval to proceed with the maintenance of the spillway and dam crest, including removal of vegetation and the placing of riprap protection along both. For a fee of $2,000, Cornerstone Engineering would: 4 Provide all floodway permitting from the Army Corps of Engineers and the Town 4 Prepare a construction plan / Prepare and request unit costs from the Fish Creek Trail Contractor to perform the work and 4 Provide construction management. The remaining portion of the budget would provide essential maintenance this year. The current engineer's total cost estimate is $30,000, thus additional maintenance will be planned next year. If the Fish Creek Trail Contactor cannot perform the work for the unit bid costs of the Trail, costs will then be solicited from two other contractors to proceed with the project. Costs will be limited to the 2005 budgeted amount ($20,000), with a phased approach if needed, and adjacent property owners will be notified prior to performing the maintenance. Following additional clarification, the Committee recommends approval of staffs request to expend the budgeted funds ($20,000) and, due to ' the uncertainty of the bid from the Trail Contractor, contacting two other contractors, proceeding with the project as requested. Staff will return to the Committee with a final report on this project. MISCELLANEOUS. Robert Obele appeared before the Committee expressing his concern with the Maintenance Landscape Proiect located at the Bureau of Reclamation Building. In summary: the Parks Dept. solicited bids, the specs were ambiguous, and there was no response forthcoming from the Dept. to clarify the specs. Subsequently, Mr. Obele was not awarded the contract and in his observation of the site, the selected contractor has not performed the work. Dir. Linnane reported that the Bureau of Reclamation (BOR) contracted with the Town to provide maintenance outside landscaping at the power plant. A portion of the mowing has been completed and the Bureau of Reclamation has not commented that they are displeased with the project thus far. However, as it is evident there is are product and bidding process concerns, he will research and ascertain how these problems can be resolved and report his findings to the Committee. Pedestrian flashers/MacGregor/Elkhorn Intersection Crosswalk. Staff anticipates that the pedestrian flashers will be installed within the next 2 weeks. The project was delayed due to the special order green paint color. R-1 ™4£10' BUREAU OF RECLAMATION BID INFORMATION The contract period bid for the Bureau of Reclamation will last two summers, approximately five months each summer, depending upon weather. Work is to begin May 15#1 to ensure irrigation can be started by June lst. and continue through the last weekend of September, A general working knowledge of irrigation, turf and landscape maintenance is required. The Bureau of Reclamation is located at 841 S. Saint Vrain Avenue. The work area is shown on the attached map and the turf area is equal to five acres. Please refer to the attached Maintenance Guidelines for the General Provisions. Spring start-up will consist of turning on the irrigation and adjusting sprinklers, irrigation run times, and fixing any broken fixtures or lines. The Town of Estes Park Parks Department will assist with any major damages that may be found during the initial start-up. A general clean-up of the grounds will also be done at this time and shall include trash pickup, lawn maintenance, weed control and removal, removing dead tree branches, trimming bushes, and hauling off all waste, etc. There will be three applications of fertilizer - one in spring. twice in summer; and one fall application of a slow-release fertilizer. Aerating by machine wW be done prior to each fem#zation app#cat/on. Mowing will be once a week on Thursdays to keep a well-groomed appearance on all turf. Some rough mowing will be included; all non-turf areas shall be cut twice per month. Herbicides may be used on troublesome weeds. A weekly litter pick-up of the grounds will need to be done throughout the duration of the contract period, All work listed shall be completed on a weekly basis. Reductions in work may be equal to percentage reductions in payment (including bad weather days). Fall shutdown will include preparing the irrigation system for winter, including a full blow-out of all lines by compressor: a fall application of fertilizer, and necessary preparations of the grounds for the upcoming winter. The contractor shall provide the air compressor for blowing out the irrigation in the fall. A Town representative will direct the contractor if needed with the irrigation start-up and shutdown. If there are any questions, please contact Zach Wheatley at 577-3786, Town of Estes Park Parks Department. It should be noted: • The Owner reserves the right to withhold a percentage of monthly payment for poor or incomplete service. • Complaints shall be corrected within three days. • Irrigation leaks shall be repaired within one-half day. • The successful bidder shall obtain a Town of Estes Park Business License. • The successful bidder shall provide a copy of liability insurance equal to state minimum. TOWN OF ESTES PARK PARKS DEPT. MAINTENANCE GUIDELINES BUREAU OF RECLAMATION PC)~VER PLANT Spring Start-Up -General clean up, trim trees and shrubs, pick up trash, rake beds, spray or pull sidewalk weeds. -Apply mulch to areas that need it. Irrigation Start Up -Start up system and make needed repairs and adjustments to get system iii proper working order for the season. Maintenance of Property -Mow and trim turf areas once per week. -Aerate turf one time in spring, mid summer, and fall. As re¢;sed, 4*Es wakid kee.se -Check irrigation systems one time per week to ensure proper operation. 46 fbr. -Apply fertilizer to turf once in the spring, twice in summer: and once in the 4€rk¢,exs. fall. -Use herbicides as needed to control weeds(dandelions, crabgrass, etc.). -Keep planting areas free from weeds also. -Pick up litter from property each week. Fall Shutdown -Drain and blow out in-igation lines, prepare system for winter. MAINTENANCE GUIDELINES GENERAL PROVISIONS 1.1 General. The contractor shall provide all labor, equipment, tools, transportation, hauling, disposal, proper protection and other items needed to perform the grounds maintenance work to maintain lawns, landscaped areas, and adjacent grounds, irrigation systems, and to keep streets sidewalks, and parking lots free o f weeds and litter. 1.2 Contractors Technical Representative. The Parks Department for the Town of Estes Park shall be the contracting officers technical representative(COTR). 1.3 Contract Supervision. The contractor shall have a competent Site Supervisor on the job site during the time that any work is performed under contract. 1.4 Landscape Storage Area. The contractor shall not store any material or equipment on property unless advance authorization is granted by the COTR. 1.5 Contractors Responsibilities. It is the responsibility of the contractor to report to the COTR any and all conditions that may exist or occur which detract from the appearance of the landscaping and is beyond the scope of the contract. 1.6 Conduct of Operations. The contractor shall cooperate with and coordinate operations with the work of other contractors and or governinent employees who may be engaged in performing other work iii areas to be maintained by the contractor. The contractor shall conduct its operations in such a manner as to cause a minimum of inconvenience in the use of sidewalks, roadways, and parking areas to building occupants and visitors. 1.7 Safety Items. The contractor shall ensure that all of the contractors employees and subcontractors wear adequate shoes, eye protection: shirts, and long pants as required by OSHA safety regulations. 1& 4 2< 1 14' 2 1/A l"mil/mi .* f '*4/~tf 9 1 + 11' 1.-3, A h 1~9 1 j ~.iS .In¥.fill - , 4/ 5 9-444 4 2 0 k e....4¥4 i i >. &2 044 1•6 W .~~~1 O (0 ; :1{E :lt?1#t . Ii,- 1·/ 1,0 4 - C . / 9 1 22 1 . . ' ity fi? il" *' 1 1 ill. O ·- e fli·t I CO *m E . ; :6 -' A ; E m -' ./:' 14 1 1 ' 'La - O E *t . ZE 5- f. ./ 9 0_ 4 0- M J . S. 116 ' 6 C 0 3% '3:,19 -'~4\ 3. -9 + Ay '~''f ''... ·:t/;2p·r , :. . 4 / '· ~ 4 40*i 1/1///8.:. 11/2 .23'..R i#,F . le. 'f'Ma. .2·. 41~7~81-.7.- -l. ... .7, 07,;12-1 . ./- -1~.i-& _&-- f «Z Division )wn of Estes Par , . 1/. .. t I ' /14 :,C.-0.- ' M 1 ~ " Ir ' ' 1359'#:: E $& I 4 '5'. A..la. i . ...F·+ . Ill I. t. r ~ .. 1 * ... ft . .f.,1 *40* p, fi- I. ·7 : ># 'I~ ~ ¥r ~LblE, . . fy . .$. #.•T 4€9~4· 2~·· ·*P€/ · - 13 .. (1 1 1 1,~ 7/ . 16~V C'/1 . Aa- - . 0 i - ; At' 1 J: , J. I / ./ . . g A , 6 1 - 1/ e. 1 . ./ I 3 4 ki. t.; , , ./. .. 4 ti· 412 7 4.41 7 . . 1,~ ' 4 k W .4 ~ 3.2 3 f /$ 'P n. 't .• . '9 ·Trit,# - - -4- 11 4 •L A .9 . 4 1 ' -- 2.4 1 44· 4 * Ila , 1 7 6 1 - .r-=et i ' 11 442 - · : S , , 4/. „ 1 1 Me:. A P . 1 , . ..1 . V.™ . 1 VI A, 2. 34 - C & , .... -' p ..Al . ' i Ift#* , 4'.1/gl'll".4/F 1 ., . 4 6.-2 -, '. , , ...¥4~ 1 A r . ' ., ''At . ' t '4. --*/ ' 41 i , . 74 ."1 ti: 1.5 2 t., 2 . 9.' , 14 't , 1. Page 1 of 1 Bill Linnane From: Kara Lamb [KLAMB@gp.usbr.gov] Sent: Tuesday, July 12, 2005 5:23 PM To: Bill Linnane Subject: Olympus Dam update Importance: High Hi Bill, Got your inquiry today about our drilling status at Olympus Dam. Unfortunately, there is not much to tell at this stage. The drill crew was off for a week over the 4th of July holiday. Prior to going on their break, they had neared completion of drilling holes and sample collection. They should be close to wrapping up the drilling. The last I heard, they only had 1 or 2 holes left to drill. If I were forced to guess, I would say they will finish up there as early as this Friday. But, it could be the middle of next week. The samples, once collected via the drilling, will be analyzed by Reclamation. At this time, I do not know when we will have results of those analyses. I suspect it will be a while. Once we have completed the analyses, we would be happy to come and make a presentation to the Board of Trustees and any other groups there in Estes Park. We were planning on doing that. It is our goal to keep you all as informed as possible. Just in case anyone needs a refresher, I've attached the bullet points and the press release from when we announced this drilling program. Please let me know if you have other questions. I'll be available on cell phone tomorrow at 215-9545. If I get an update from the drill crew before Thursday that is different from what I've shared here, I will give you a call. Best, Kara Kara Lannb Public Information Eastern Colorado Area Office Bureau of Reclamation (970) 962-4326 R-6-1 7/12/2005 -4 - MWIS//1051.N- 1 £*,2 . '41, +4- 2 At- 1 :1 4.i»-~4;0 1 4-·*L- 21=&9,•,0/#.1/~li~9~ . ~ - Vt'./9r- 0 Contact: Kara Lamb, Public Information, (970) 962-4326 or klamb@gp.usbr.gov Reclamation's Exploratory Drill Program at Olympus Dam: A Summary • Olympus Dam impounds Lake Estes. The dam has performed very well for over 50 years and is safe. • Reclamation owns, operates, and regularly monitors Olympus Dam. • Part of Reclamation's on-going monitoring ofthe dam includes periodic and detailed inspections • Detailed inspections can include drill programs. • Drill programs allow Reclamation to evaluate information about potential hazards like floods or earthquakes in relation to the original dam designs and contemporary construction standards. Data collected during drilling allows Reclamation to assess how the dam will perform in those extreme situations. • A drilling evaluation will begin at Olympus Dam the first week of May, 2005 • A drill rig on the dam will drill between 20-24 holes from different locations on the dam in order to collect samples ofthe dam's foundation • The samples will be analyzed and enable our engineers to determine what, if any, modernization the dam might require. • Visitors to the area are requested to stay outside of the work zone and to please respect all signs indicating which areas are closed during the drilling. • For more information, please contact Kara Lamb, with Reclamation's Eastern Colorado Area office in Loveland. /1~ U.S. Department of the Interior . =- =- - - ./ Bureau of Reclamation R-6-2 \··2EUE..25,41.ATW Eastern Colorado Area Office Loveland, CO Media Contact: Kara Lamb (970) 962-4326 klamb@gp.usbr.gov March 15, 2005 Drilling Program to Continue at Olympus Dam The Bureau of Reclamation is extending its exploratory drilling program at Olympus Dam. Later this month, crews will construct a road for the drill rig across the face of the dam. In April, drillers will begin a series of 20-24 holes to pull samples from the dam's foundation. The access road may temporarily intersect and cover a portion of the Lake Estes recreation trail just north of the dam. If so, trail recreators will be directed around the drill work. Phase one of the drill program at Olympus Dam occurred in September 2003. April of this year will begin phase two. Drillers are expected to be on site until June of this year. The drill program is part of Reclamation's agency-wide Safety of Dams Program. Safety of Dams provides an ongoing assessment of Reclamation's dams and dikes in the 17 Western United States. A recent focus of the program analyzes dams for performance during seismic movement. By exploring Olympus Dam and testing samples from its core, Reclamation engineers will determine how the earthen embankment might perform in the event of an earthquake. Reclamation will provide a presentation further explaining the Drilling Program to the Town's Board next Tuesday, March 22 at 7 p.m. at the Town Hall. Reclamation owns and operates both Olympus Dam and Lake Estes. For additional information, please contact Kara Lamb at Reclamation's Eastern Colorado Area Office, (970) 962-4326, or e-mail, klamb@gp.usbr. gov. ### Reclamation is the largest wholesale water supplier and the second largest producer of hydroelectric power in the United States, with operations and facilities in the 17 Western States. Its facilities also provide substantial flood control, recreation, and fish and wildlife benefits. Visit our website at www.usbr.gov R-6-3