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HomeMy WebLinkAboutPACKET Public Works 2004-11-18U, C /1,/1 AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE November 18, 2004 8:00 A.M. Preparation date: 11/15/04 *Revision date: ACTION ITEMS: 1. Parks Department Replacement of Small Tractor • Request approval of bid 2. Estes Valley.Net Lease • Request approval to extend Municipal Building rooftop dish lease 3. CVB Project - Preliminary Guaranteed Maximum Price • Request approval of Design/Build Part 1 Contract REPORTS: 1. Trails: Fish Creek Trail and Fall River Trail projects 2. Highway 34 detour - CDOT bridge 3. Street Sign Replacement Project - Note this was to be an agenda item, however, it is being delayed because we have not yet received sample signs with the new logo, or the posts and brackets we are considering for installation. 4. Miscellaneous Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. . L. TOWN of ESTES PARK Inter-Office Memorandum November 12, 2004 TO: Bill Linnane FROM: Dave Mahany SUBJECT: Budgeted 2004 John Deere 4x4 Tractor Replacement (G93) Background: The Parks Department budget includes $28,000.00 for the replacement of G93, a 1986 John Deere 655 4x4 tractor, 18 years old with 2,255 hours. This equipment is equipped with a front bucket, landscape box scraper and/or mower deck in the summer and changed to a snowplow for winter use. Cost/Budget: Cost: • Longs Peak Equipment Company 2004 John Deere 2210 - 4x4 Tractor w/front bucket mower deck and snowplow $20,063.00 Trade-in: 1986 John Deere 655 - 4x4 Tractor w/bucket mower deck, snowplow - $ 1,800.00 Bid Price: ............. $ 18,263.00 Longs Peak included two provisions for an equ*ment exchange program, upgrading basic tractor only to a new tractor annually at a cost of $2,729.00 (yr) / or upgrading once every two years at a cost of $4,110.00 (2-yr). • Bi-State Machinery Co. Inc. 2004 John Deere 2210 - 4x4 Tractor w/front bucket, mower deck and snowplow . .$19,150.00 Trade-in: 1986 John Deere 655 - 4x4 Tractor w/bucket, mower deck, snowplow - $ 2,500.00 Bid Price: ..............$16,650.00 1-1 Note: Bi-State bid did not include a rollover agreement. At this Altitude small-type naturally aspirated diesel engines have shown decreased lives. If needed, we could replace the engine in this tractor after 4 years use for $3,000 to $3,500 and still be more cost effective than accepting the rollover agreement. (An extended warranty is also available for a estimated $1,000 for 2 additional years, making a total of 4 years warranty.) Budget: $28,000.00 Action: Staff recommends trading in Tractor G93 and purchasing a new 2004 John Deere 2210 4x4 tractor with attachments from Bi-State Equipment Co. Inc. for a cost of $16,650 and adding the extended warranty for the additional estimated cost of $1,000 as determined by the John Deere Warranty Division. DM/lb 1-2 TOWN OF ESTES PARK Inter-Office Memorandum Date: November 17, 2004 TO: Public Works Committee t . J, ' . T IA FROM: Bill Linnane ,/Ulf-L) SUBJECT: Estes Valley.Net Roof Lease - 1-Year Extension Background: Estes Valley.Net (EVN) submitted the attached letter requesting that the Roof Lease Agreement with the Town be renewed for another year. The minutes and memos of the September and November 2003 Public Works Committee approving the previous agreements are attached. Also attached is a digital picture of the satellite roof attachment which is the subject of their request. Staff has had no problems with the rooftop attachment or the lease agreement. Cosl/Budget: • No cost to the Town. • $600 annual revenue to the Town. Action: Staff recommends renewal of a 1-Year Lease Agreement as requested by EVN. BL/mjs Attachments 2-1 , £ NOV 1 2004 i estesvalley.net i 401 E. Elkhorn Ave. Suite E, PO Box 1913 Ill: Estes Park, CO 80517 970-690-2845 November 1, 2004 Bill Linnane P.W.K. Dir. Town of Estes Park PO Box 1200 Estes Park, CO 80517 RE: ESTESVALLEY.NET ROOF LEASE EXTENTION Dear Mr. Linnane: In accordance with the ROOF ACCESS LEASE AGREEMENT, Section 3 dated September 23,2003 by and between The Town of Estes Park and ESTESVALLEY.NET, LLC, we would like to request a one-year extension ofthe roof lease. The extension would run from January 1, 2005 through December 31,2005. Please let me know if you have any questions. Thailk·*ou~-- L-7 9/11 - Eric T. Calkins Managing Member ESTESVALLEY.NET 2-2 - 4 1. 4*t.' 1:..2. ~... 1 4 D le ./. :r £ /·4. 6 . . , ¥29 .'.4-' /4./.<' ./ 14*L 2/' ' 1 /2 Vet; ~30 1.19-~; *71 4?,a , 4"1 " t. A· 1% 44 RECORD OF PROCEEDINGS Public Works Committee - September 18, 2003 - Page 2 • Hydraulic analysis 2,200 • Performance bond 2,041 Total: $70,083 Budget remaining = $110,000 Additional discussion followed on the possibility of extending the proposed sidewalk to the MacGregor Ave./Hwy. 34 intersection, a proposed gate, and interpretative signage, with the Committee recommending that, with exception of the bridge, staff be authorized to proceed with Phase I construction in the amount of $70,083 so as not to delay construction, with staff providing final project design, including bridge design and costs, at a future Public Works Committee meeting. BUSINESS OWNER REQUEST FOR PLACEMENT OF SMALL ROOFTOP ANTENNA DISH ON MUNICIPAL BUILDING - REQUEST APPROVAL OF LEASE. Dan Fitzpatrick/ESTESVALLEY. NET, provider of private internet services, appeared . requesting approval to install and operate a wireless Ethernet antenna on the roof of the Municipal Building. This antenna would be used to provide a point-to point connection from the Municipal Building to ESTESVALLEY.NET's office located at 401 East Elkhorn Avenue. Staff confirmed that the dish would not be visible from any street location; the size is 24" high x 17" wide; and the standard lease has been provided by Town Attorney White. Highlights of the proposed lease agreement include: 1. Four year term (four one-year leases) renewable annually. 2. $50/month lease payment. 3. Lessee will pay all installation and maintenance costs. 4. Town will provide electric supply, up 15 amps at 120 volts. 5. Lessee's equipment may not interfere with existing or future Town equipment. 6. Non-exclusive, Town may honor similar requests. The lease payments will provide $600 annual revenue, and the Lessee will pay all installation costs and provide for all maintenance for their equipment. Discussion followed on future requests and precedence setting, with staff noting that they do not foresee a demand of this nature; an existing internet provider, "Airbits", is already connected to the PRPA fiber optic line. The Committee recommends approval of the request, amending the lease to one year, evaluating same at the end of the one-yr. term, striking the 4 one-year renewals, adding a clause to allow the Town to end the lease if needed, that, all of which may be presented directly to the Town Board for their approval, in lieu of returning to the Public Works Committee. FISH CREEK TRAIL CHANGE ORDER #4 TRAIL RELOCATION/CREEK CROSSING, MISC. Pursuant to the engineering flood plain oversight discussed at the previous committee meeting, Dir. Linnane reported: 1. A pedestrian bridge, 12' wide x 25' long, "Continental type" (similar to existing trail bridges) will be located at the south creek crossing; $31,000. 2. An easement along the original location south of the 18-hole golf course could not be obtained. Therefore, the trail was relocated to the Fish Creek right-of- way, with an attached curb and gutter and 8-ft. sidewalk. The change order cost estimate: $24,000 (addition 200' more trail then originally proposed). 3. The Church and Van Horn easement change order for the negotiated fence is $1,600. 2-3 TOWN OF ESTES PARK Office Memorandum To: The Honorable Mayor Baudek and Board ofTrustees From: Richard E. Matzkt:;€€5/9-'v ~0~~~ I)ate: September 16, 2003 Re: Municipal Building Roof Access Lease Agreement Lease Request for Wireless Ethernet Antenna BACKGROUND: The Town of Estes Park has received a request from ESTESVALLEY.NET to install and operate a wireless Ethernet antenna on the roof of the Municipal Building. This antenna would be used to provide a point-to point connection from the Municipal Building to ESTESVALLEY.NET's office located at 401 East Elkhorn Avenue. The proposed lease agreement is attached. Following are some highlights: 1. Four year term-four one-year leases renewable annually 2. $50/month lease payment 3. Lessee will pay all installation and maintenance costs 4. Town will provide electric supply, up 15 amps at 120 volts. 5. Lessee's equipment may not interfere with existing or future Town equipment 6. Non-exclusive, Town may honor similar requests BUDGET/COST: The lease payments will provide $600 annual revenue. The Lessee will pay all installation costs and provide for all maintenance for their equipment. RECOMMENDATION: Public Works Department staff recommends that the proposed lease agreement be approved and requests that the Town Board authorize the Mayor to sign the proposed lease agreement. REM 2-4 f 7.-423 !:ficils,wek ' , -U. m- .4 1/ 4ky/'668% €..(244.~Ii:.Ar' , ija'. # 1. $ 9ffER' :1 . 3 - s ' l Ske . - I I I ,, ...,4 1-- 14,1 4, Gf?. i , .i + , . /... 1, I + El Example of Wireless Ethernet Antenna (approx. 24'h x 17"w) 2-5 TOWN of ESTES PARK Inter-Office Memorandum November 18, 2003 6 42. f'I 4 49·.. C.€.2 . L.'~+C/„·' / #\, v TO: Public Works Committee FROM: Bill Linnane ~b SUBJECT: Estes Valley.net Roof Lease Agreement Background: At its September 2003 meeting, the Public Works Committee approved a roof lease agreement With Estes Valley.net The company has now made a formal request to extend that lease for one year, ending December 31, 2004. The current agreement required the company to notify the Town by November 1st if it wanted an extension, which it did. The Town has committed to respond to the request by December 1st. The rooftop antenna installation is now complete and currently in service. To our knowledge Estes Valley.net has met the contract requirements and there have been no problems for the Town. There have been no other requests for antenna leases on the Municipal Building' s roof. Cost/Budget N/A Action: Staff recommends approval of the roof lease agreement extension as requested, thus fulfilling the terms of the contract BL/lb Attachment 2-6 t.~It,~Ngl~,~rj=22. Lu·1. #:;·u·/Ai: ·), ~,0;.'~t~/ -:1 1 1 'IllL: - ePark tabs, inc. 1069 KEY BANK 1447 84#EN aRCLE ESTES PARK, CO 80517 82-7026/3070 -JI-"--LTIL.'-1.-*--I- .I-.?~~ :' . 2-r.'.1 541 BIG THOMPSON AVENUE ESTES'~ARIE CO 80517-9429 y ;1~70)@86-5838 : i '-A INif 6--L ·':--- , i t /: Ir.-,4 Ir©. I LAY TO Date 10-31·03 : '1 fir 111 1 4 i J L · L': 2 11 .' ..3 -HE ORDER ~~.,A of 65#·es AVA i l./i f i RE f DOLLARS i Il Uu 1 0 1 C.L.4..;0 HI j.h:. Aoj 1,1 /ti A 1- +r 4·U l,- . M- 1.-/ P L. L.·. i 4.1 1 -h, Thwtlf. 4 T»'. c --0 f ~ demo e J t<All.'.4¢+ to• 6 1-s c Abv 42 --2222*£ I:3070?0287,: 780070002307„' 1069 A Richard D. Widmer Town Administrator Town of Estes Park PO Box 1200 Estes Park, CO 80517 RE: ESTESVALLEY.NET ROOF LEASE EXTENSION Dear Mr. Widmer: In accordance with the ROOF ACCESS LEASE AGREEMENT, Section 3, dated September 23,2003 by and between The Town ofEstes Park and ESTESVALLEY.NET, LLC., we would like to request a one-year extension ofthe roof lease. The extension would run from January 1, 2004, through December 31, 2004. Please let me know ifyou have any questions. Thank you, 03552- Daniel J. Fitzpatrick Managing Member ESTESVALLEY.NET 2-7 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, November 20,2003 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 20* day of November, 2003. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: Chairman Barker, Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Facilities/Const. Mgr. Sievers, EPURA Dir. Smith, Clerk O'Connor Absent Trustee Habecker Chairman Barker called the meeting to order at 8:00 a,m. Public Works Director revised the agenda to include the following item: ROOFTOP ANTENNA DISH LEASE - LESSEE REQUESTS RENEWAL. As required in the Roof Access Lease Agreement, ESTESVALLEY.NET has requested a lease extension from January 1, 2004 through December 31, 2004. Dish installation is complete and in-service and staff is unaware of any outstanding issues. Dir. Linnane confirmed he will request a financial statement from the lessee, and the Committee recommends approval of the one-year lease extension, with review in 2004 to ensure an unfair financial advantage has not been created. KNOLL-WILLOWS TRAIL - PREFABRICATED BRIDGE - REQUEST APPROVAL TO PROCEED WITH CONSTRUCTION. At the September 18~h Public Works Committee meeting, staff was directed to return for authorization to proceed with construction of the bridge. The original custom-built bridge cost estimate was $28,000. Staff researched a prefabricated bridge and the estimated cost is $21,000, installed. The 2003 Budget Fund Balance for this project is approximately $90,000, and the estimated cost ($21,000) includes metal railings that take maintenance into consideration. The Committee recommends staff proceed with bridge construction, at a cost of $21,000. ENOS MILLS SCULPTURE BOND PARK SITE SELECTION - REFERRED BY EPURA. Bonnie Fulford, artist of the "Enos Mills & Scotch" sculpture presented her request for a site to display said sculpture to EPURA. At their 10/15/03 Board Meeting, EPURA recommended the sculpture be placed in the northeast corner of Bond Park. Bill Pinkham, PresidenUArt Center, has been coordinating the project and was in attendance. Dir. Linnane stated Streets and Parks personnel would assist with placement of the sculpture and they would select all materials required for installation. Miscellaneous costs, such as lighting, should be included in the fund-raising efforts organized by Mr. Pinkham and the Art Center, as the Town did not specifically budget for funding assistance with this project. EPURA Dir. Smith provided background information on this project, adding that with Town staff, he investigated the site. As discussed in EPURA's minutes dated 10/15/03, 2-8 .. 2 TOWN OF ESTES PARK Inter-Office Memorandum Date: November 17, 2004 TO: Public Works Commi*e FROM: Bill Linrtane & 16 SUBJECT: CVB Project - Request Approval of Part 1 of the Design/Build Contract Involving BASIS Architecture Background: General Information: Note: A brief description of the Design/Build (D/B) Part I and Part II concept is included on pages 2 and 3. Refer to the attached letter from BASIS Architecture requesting to proceed with Part I of the Design/Build concept with the BASIS Architecture and Cornerstone Construction Concepts as the Design/Build Team. The proposed team total fees need to be further evaluated at this time. BASIS Architecture has teamed with Cornerstone Construction Concepts and has prepared the current Estes Park Convention and Visitors Bureau (CVB) Project Concept Plan and Report as presented to the Town Board in October. (See BACKGROUND continued on page 2). Cost/Budget: Part I/Part II Costs: Total team fee yet-to-be negotiated. Action: Staff recommends approval of the Design/Build team of BASIS/Cornerstone contingent upon a yet-to-be negotiated fee proposal acceptable to all parties. Prior to Town Board approval of a team, negotiations will be complete. BL/lb Attachrnents 3-1 t (BACKGROUND continued#om page 1) Project Components: Now that a Concept Plan is complete, Preliminary Construction Plans need to be prepared so that the costs and project Scope can be better defined. Currently the project consists of one primary project component and two (2) options: Primary Project Component: Demolition of the existing Visitors Center and construction of a new Visitors Center and expansion of the existing parking area resulting in an additional 50 parking spaces north of the river. (See the BASIS Concept Plan dated October 2004.) Option 1: This involves construction of a new and larger parking lot on the south side of the river, replacing the existing parking lot. This will almost double the number of parking spaces on that side of the river. Option 2: This includes the demolition of the existing Parks Shop and construction of another shop at the far southeast portion of the Town-owned land. The existing greenhouse will be relocated accordingly on the current site. The Design/Build Agreement will allow for the exclusion of Options 1 and 2. Ordinarily, unit prices (earthwork, asphalt, etc.) are reduced when quantities increase. Therefore, including the three project components in one contract should reduce Town costs. Funding for the three components can be itemized to accommodate the Town. Design/Build Process: The intent is to begin construction of the CVB project as soon as possible. BASIS Architecture has provided a construction schedule based on a Design/Build (D/B) concept. The bid process and its related paperwork result in a longer time frame between final Design and "ground breaking" than the D/B process. This D/B schedule should allow construction to begin approximately four (4) weeks earlier than a standard bid process would.allow. Design/Build Part I Concept: This part includes development of the preliminary design plans which will be the basis of the final construction plans. A very detailed cost estimate referred to as the "Preliminary Guaranteed Maximum Price (PGMP)" will be prepared with the assist- 3-2 (BACKGROUND continued from page 2) tance of a General Contractor. Town Board approval of the PGMP is required in order to proceed to Part II. The General Contractor and the Town are the two parties of the Part I Agreement. Design/Build Part II Concept: Final construction plans and specifications are developed with substantial General Contractor input and involvement. A "Guaranteed Maximum Price (GMP)" is developed which includes a General Contractor's fee for indirect costs and a percentage of the construction fee for Contractor's overhead/profit margin. Fees for the design service are also itemized in the Part II Contract documents. The General Contractor is the party to this part of the Agreement as well and the Architect is the Subcontractor to the Agreement. 3-3 27 4 a t November 16, 2004 Bill Linnane, Director Department of Public Works Town of Estes Park 170 MacGregor Avenue Estes Park, CO 80517 Re: Visitors Center Please accept the following proposal for design+build services for the new Visitors Center for your review and consideration by the Public Works Committee on November 18, 2004. As you are aware, BASIS Architecture, P.C. has been retained to perform conceptual design services for the project. In order,to remain consistent with the methods of procurement of services and contracts for construction, we propose the team of BASIS Architecture and Cornerstone Construction. It is important to note that this arrangement keeps the conceptual design team in place - Cornerstone was retained by BASIS to provide initial cost estimation services as outlined in our initial agreement with the Town in July of this year. Cornerstone is a highly qualified local general contractor capable of bringing a complicated project to completion, on-time and on-budget, while retaining the quality of work expected by owners and design professionals. Please review the enclosed information provided by Cornerstone, including references, lists of past and present projects, insurance certificates, and a list of possible subcontractors for this project. Total construction value figures for work performed in 2004 compared to work in progress indicate that this project is well within the abilities of Cornerstone Construction. Outlined below is a scope of services, including the associated fees for design and construction management. If this proposalis acceptable to you, we will draft the AIA A191, Standard form of Agreement between Owner and Design/Builder - modified to fit the requirements of this project- for your review and the Mayor's signature. You can feel comfortable that this is a competitive proposal in comparison to other projects undertaken by the Town. We believe the professional fees are slightly below average; the general contracting fees standard. Of course, do not hesitate to contact me with any questions you have during your review of this proposal. We look forward to working with you on this project and meeting or exceeding the aggressive schedule for the work to be performed. Respectfully, Steve Lane, AIA Kerry Prochaska, PE c: Randy Repola, Town Administrator Tom Pickering, CVB Director 3-4