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HomeMy WebLinkAboutPACKET Public Works 2004-04-15AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE April 15, 2004 8:00 A.M. Preparation date: 4/8/04 *Revision date: 4/14/04 ACTION ITEMS: 1. Prospect Mountain Public Works Department Radio Channel • Request to purchase budgeted equipment. 2. Municipal Building Air-conditioning Proposed • Request approval to add air-conditioning to the first and second-floor meeting rooms *3. MacGregor Avenue Sidewalk and Knoll Trail • Request approval to construct REPORTS: 1. Municipal Building Remodel Project update 2. Fish Creek Trail, Fall River Trail and Knoll Trail update 3. Highway 34 Gateway Sign landscaping update 4. Misc. Note: The Public Works Committee reserves the right to consider other appropriate items not available at the tillie the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum April 5,2004 TO: Public Works Committee FROM: Bill Linnan~~i-.Dave Mahan~~E)*'C-/7 SUBJECT: 2004 Water/Public Works 2-way Radio Base Station Replacement Background: The 2004 Community Reinvestment budget includes $10,000 for the replacement of the more than 20-year-old 2-way radio base station on Prospect Mountain, as well as the more than 20-year-old backup station in the Municipal Building (these two systems work together). Due to the age of this equipment parts are no longer available. This radio base station serves the radio needs of the Water and Public Works Departments; it is also linked to Police Dispatch for communications with Water Department crews when problems arise and Street Department crews during snow removal. Cost/Budget Budget $10,000 Cost 2-way Radio Base Station Wireless Advanced Communications (State Bid/Government pricing): $ 7,955.75 - Motorola MTR Base Station w/installation $ 1,235.45 - Motorola CDM1550/Municipal Building Link (back up) $ 9,191.18 - Total - State Pricing Action: Staff recommends purchase of a new Motorola 2-way radio base station and backup system for the Public Works Channel from Wireless Advanced Communications at a cost of $9,191.18, including installation on Prospect Mountain and at the Municipal Building. DM/lb 1-1 TOWN OF ESTES PARK Inter-Office Memorandum Date: April 9,2004 TO: Public Works Committee FROM: Bill Linnane (-31 SUBJECT: Municipal Building Air-conditioning Proposal Background: A majority of the Municipal Building air-conditioning was installed during the construction of the 2002 Board Room project. Air-conditioning for the south-facing Rooms 201, 202, 203, the Training Room and Training Annex was not installed since funds were not available that year. Now that the remodel project is nearing completion, it is apparent that the new meeting space on the first floor (Training Room and Training Annex) will be in very high demand. Demand for the second-floor meeting space is already high. (Background continued on page 2) Cosl/Budget: Budget: Old Man Mountain drainage excess funds ($50,000 - $8,500) $41,500 Cost: Air-conditioning cost (A/C and misc.) $35,000 Contingency 5,000 $40,000 Action: Staff requests approval to spend $40,000 to install air-conditioning in Rooms 201, 202, 203, the Training Room and Training Annex. All the necessary funds are available in the 2004 budget as described above. BL/lb 2-1 (Background continued from page 1) Anticipating future air-conditioning requests, staff solicited a price from the remodel project air-conditioning subcontractor to install air-conditioning in Rooms 201, 202, 203, the Training Room and Training Annex. The under-budget Old Man Mountain drainage project could provide the funds. 2-2 MEMO To: Public Works Committee From: Bill Linnane Subject: Knoll Trail 2004 Construction Proposal Background The Rotary Club and Coleman Foundation have donated approximately $20,000 for the Overlook construction as shown on the attached sketch. Rotary has coordinated free fill matiiialto be donated by Cornerstone Engineering. The material needs to be delivered within the week. Stif) met with the Rotary representatives and Cornerstone on Wednesday, April-1-4 and discussed the project schedule and projed responsibilities. The Rotary Club has moved their schedule up in order to take advantage of the free fill material from Cornerstone. The following is a tentative schedule to complete the Knoll property Master Plan-Lower portion. 1) The unfinished half of the trail along the lower portion of the site Tentative schedule: April thru June 2) The McGregor Ave., curb, gutter and 8 ft. wide sidewalk Tentative schedule: April thru June 3) The MacGregor Ave. Underground Conductor Project - LP Dept. 2007 Capital Improvement Project Tentative schedule: April thru June The LP budget includes $300,000 in 2004 and another $300,000 in 2005 for the Estes to Loveland Fiber Optics project. Last month PRPA revised the project cost estimate and the total Estes Park cost should be a maximum of $200,000. Funds are available for the McGregor Underground Project. The Utilities Committee would review any proposed changes to the budget CosUBudget Cost Lower trail cost #1: $25000 Sidewalk cost #2: $125,000 Total cost to Open Space Fund: $150,000 Budget Larimer County Open Space 2003/2004 Budget: $190 '~6 5 00 0 - C Note: The 2004 Budget Fund Balance estimate will not change. 2004 Open Space budget expenditure will need to be supplemented. Action Staff requests approval to proceed with the sidewalk and trail portion at a cost of $150,000. g-E 2.-ttz51„11 -1,~6~6 1 7 -M=f+ 9 '7%~14 . $['f 'trd#...- 42 - I . . 1 1 . J. 9 - - I. 5 8 5;b, 4*.i - E=ft:.....F-9!442.-- 4 : *4# lills*Fwith ,-7~ 2 -7 . 4/2, 41// 14-te.-&21*,A"GI - 1 ; 7-1 .:. NU. 1:+ pi $72 f &*i 1 1- ' 1 - S ..7 ~. ..ty Tal-1 . I . .1- 54 9 . . 7-,1 0 ~ ·, ~ . •, ai~ -- 07 26.-- . k t-- I'. .- e • 4,2, 1 1 -- . -I r ,.., . ,1 4 4461.196= I I · .4...hbaill 2:...:jill /84* .. 0 .5· . KW, . ;3~~ .u 4,-* ,-Il. 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U.'b~t . 3, ' ' ' . ·" 1L-.·2= .j»*f · p '*6. -, ~ 7-1 4442,-4 y I , ' - ·---71*29 + 4 '09 ..2 *Xe. ~%1 *144 PREPARED 12/15/03, 09:26:54 BUDGET PREPARATION WORKSHEET , FOR FISCAL YEAR 2004 2002 2003 2003 Year 2004 .. Actuals Budget End Estimate Approved Budget ACCOUNT NUMBER ACCOUNT DESCRIPTION ----------- ------------ ------------- --------------- LARIMER COUNTY OPEN LANDS OPEN SPACE RENTALS 220-4600-462.24-03 LEASE 119,230 0 0 0 -----0------ ------------ ------------- --------------- ** RENTALS 119,230 0 0 0 CAPITAL/INFRASTRUCTURE 220-4600-462.35-60 WALKWAYS & BIKEWAYS 174,543 337,639 337,639 147,500 LEVEL TEXT TEXT AMT 2004 KNOLL/WILLOWS CONSTRUCTION PHASE II 147,500 -------------- 147,500 ------------ ------------ ------------- 0-------------- ** CAPITAL/INFRASTRUCTURE 174,543 337,639 337,639 147,500 * 293,773 337,639 337,639 147,500 **** OPEN SPACE 293,773 337,639 337,639 147,500 ***** LARIMER COUNTY OPEN LANDS 293,773 337,639 337,639 147,500 150 4 . Town of Estes Park 2004 Budget Open Space (220-4600) Special Revenue Purpose: In 1996, the voters of Larimer County approved a one-quarter of one percent sales tax to be used for trails and opens space purchases through 2018. This fund accounts for the portion of the tax that has been returned to the Town of Estes Park. Actual Estimate Budget Revised FYE2002 FYE2003 FYE2004 FYE2004 Beginning Fund Balance $ 277,230 $ 205,746 $ 93,469 $ 93,469 Revenues 222,289 225,362 272,339 200,368 Personnel Services - .~ a A .Al· . · 1#' ' Operations & Maintenance - 11 ~ ~1 71 Total Current Expenses - - - Capital 293,773 ~337,639 7 147,500 147,500 Ending Fund Balance $ 205,746 $ 93,469 $ 218,308 $ 146,337 Budget Comments Capital: Knoll/Willows construction 4 , te S ·fll= ,. < r .. 4, 0. »f '5. 41 LE ' -7 '1 4 Ofs i ! r / 2.- . .d; 7 , i + i.€· . 71: . Ki . M 'f :. ! 49 I~«* Flimn~aD:a331EIfmImmm-lim ¥*Ea**71*Z:rel P, r mf,0 Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3586, qsievers@estes.org Memo To: Rich Widmer, Town Administrator CC: Bill Linnane, Randy Repola, Pete Brandjord From: Greg Sievers Date: April 12,2004 Re: Project Status Report Municipal Building Remodel Proiect The following information has been supplied by Thorn & Assoc./ Architect and Westover Construction and is based on current conditions and expectations. 1. The project as a whole is on schedule 2. Completed work: Stage Il work. Underground sewer & power, plumbing, concrete slab, framing, temporary finance offices, Executive Ladies restroom, sidewalk, insulation, +2 sheetrock, Computer room, I.T. office. Also completed: relocation of all computer servers & mainframes by staff. 3. Target dates: 1) reopen Executive Ladies restroom Open late 2) Open new staff room April 16~h late 3) Relocate finance employees April 20-23~d on time 4) Close existing restrooms April 20* on time 5) Open new restroom May 26~h on time 6) Complete new offices June 3001 on time 7) Complete project July 14~h on time Museum Expansion Proiect The following information was supplied by T.W. Beck/ Architect & Westover Construction and is based on current conditions and expectations. 1. The project as a whole is on schedule or slightly ahead of schedule. 2. Completed Work: underground sewer, plumbing, framing, window installation, roofing, heating, duct work, electrical conduits. 3. Items to begin next week: sheet rock, exterior siding, rock veneer. 4. Target Dates: Project completion is expected to be June 25~h, (2 weeks ahead of schedule.) 0.7 J 4 '.¢ .p * d ¥2 .V, 4 . . - . ZW - .4 + ..¢ EST S PARK