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Home My WebLink AboutPACKET Public Works 2004-01-15AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE January 15, 2004 8:00 A.M. Preparation date: 1/9/04 *Revision date: ACTION ITEMS: 1. Fall River Annexation â€¢ Request authorization to begin annexation process and incur associated processing costs. 2. Fall River and Fish Creek Trails - Design and Construction Management Scope of Services for Phase 2 ofboth trails. â€¢ Request approval REPORTS: 1. Trail Master Plan Map/Funding sources 2. New 2004 Annual Trail Inspection/Preventative Maintenance Planning Program 3. Knoll/Willows Trail Bridge 4. Miscellaneous projects Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. . f I ZÂ¢ 'Ti 1 'r TOWN OF ESTES PARK Inter-Office Memorandum Date: January 13, 2004 TO: Public Works Committee FROM: Bill Linnane ~~l SUBJECT: Commercial Property Annexation Extension Along Estes Park Highway Corridors - Request to Pay Annexation Process Expenses Background: Town staff has contacted Fall River Corridor commercial property owners concerning annexation. Responses have been positive as indicated in the attached letter from the Fawn Valley Inn. Staff intends to contact other commercial areas in the future to address the same issues. Tom Pickering will attend this meeting to update you on the input he has received to date, as well as explain the benefits that annexation provides. Staff is requesting the use of Town funds to prepare an annexation submittal, and this cost is estimated at $15,000 (surveying, drafting, etc.). If authorized, staff will contact engineering companies for price quotes. At this point it is estimated that four properties could be included. Cost/Budget Cost: $15,000 Budget The project expense is not itemized in the budget Various department budgets and sub-categories could fund the cost. Action: Staff recommends approval to proceed with the costs associated with the annexation of approximately four properties. BL/lb 1-1 .. fe-**AFEF Â£4 FFN FALLEY INN 01 9 #61 9 DJU--ll' Ill | Lt BERNACCH[ PROPERTIES, INC. LL__InE FAWN VALLEY INN, INC. P.O. Box 4020 Phone: 800-525-2961 Estes Park, CO 80516 FAX: 970-586-0394 ce: 78 /2/2 3 Dec. 19th, 2003 Mayor Baudek, After careful consideration we wish to go on record as having requested annexation of the property at 2760 Fall River Rd., Estes Park, Colorado, known as the Fawn Valley Inn. We feel that it is in the best interest ofboth the Fawn Valley Inn and the Town ofEstes Park to implement the procedures that would enable us to annex with the town as soon as possible. It is my understanding that the Town ofEstes Park will pay in total for said annexation. Thal*You, 14&116 /2 lÂ«44 41 9-1 Robert and Tina Bernacchi Owners ofthe Fawn Valley Inn 1-2 TOWN OF ESTES PARK Inter-Office Memorandum Date: January 14, 2004 TO: Public Works Committee 60/ FROM: Bill Linnane SUBJECT: Phase 2 Fall River and Fish Creek Trails - Design/Construction Management Scope of Services Background: The $791,000 budgeted in 2004 for these two trails will be offset by a $341,000 CDOT Federal Enhancement Grant, for a Town net expense of $450,000. Cornerstone Engineering submitted the attached Scope of Services for Design and Construction Management. The cost of the Causeway Trail and Underpass Scope was 21.4% of the construction expense. The proposed Scope for these trails will be the same. The percentage is high. An average non-federally funded project is usually in the range of 12%. The federal "red tape" drives prices up. The tentative schedule for both trails is to bid the project in June and start construction in September. The project construction length is estimated at 90 days. Cost/Budget: Cost: $139,429 Budget: $791,000 Action: Staff requests approval to proceed. BL/lb 2-1 Ul 560 e m Z E U) N *~h J .~,~e :0 <1 it . , . WN .t Ct,Â· Â· :T,i -*1& c ff#.* ...3 At, , 4, 43 - *.Â·Â·*<f. tâ‚¬i: Lizi~.4 twil.,3 -*â€¢fir / .37 Â·~~ 4 - . 47 u '0 3 ..4 '.:A~~4' -7 7.> ' - 47 ...4 : y .. 41. 4. - .. -:5Â£-22kty **,r D .y N ~1 - c. , t li- 4 ...... - i 9- 1* -ec-/ I . .*-7Rf'-f : 142 AY<-Â¢7277,-7 i : 6,y, 7 1 ,/fkiL.'~T:il. 1; 4r4~* : - 0483~2-k.82 -1.. , W &1*21 r - 9 4 . . W. 1 ' t ?.Â« ist. *Â¥24*\ .,lk,I F. ./.I . . '.? -1 .. f + . 90. . 4,2. 1%.*04 - , t. 'R anqui IL . c *2-iLIJIf~ .. , 7.464 kill# flia:*1,1,- i., a 2 71 Â¥,1 ' 4 - . .'' . I 4, 41 ,, 24;fr,~i~..:f. . . 0 - r 4. - 1. 4. e.: ,.2 ~i, ~-AW. * A - 1* . /,f , Â· Â· 44, fÂ»Â·. . 7 1 24 42424 . ..,5 94 - - 2 1 - 9 . . 1 , I i.- t . E':1 1 - ~- K.9.:Â·Â· 4'.'4, ...: z*-431* I.-4, : ' '21 " 49*-Lt A . *. 7 0 . : /:7 0'M; 192-'. *.t.4 G- 22 , . iÂ»'4- 'ft> 4'*f<di . ...â‚¬.1 -41 , ./ , 4,4. 3 9.4 .e-: : ,-, -,1*%-fle)90 2,4.19.fi~b Il-:I:~~~- - .~t.410:14.#4 -:04'-A<- , w :. 2%â‚¬ 4 1 . r.'EliÂ· f */* .. f. ..Â· _..At,%:,I< .... : ..... il . . . A-/-2 - 0 2*e .."4 . & ' 4 440 - 7 . 1 \\ .......21&-El . - 8A8! Proposed Fall River Trail Phase 2 Al, 1 le S,0 W - m (0.92 g 5 CO N 75 001- Z ~ 4 V- ...F- 05. 4. 4. Z .~ ...2.1/. 3 4 .4 , 24' .f IN '1*3 -4 , ..... .4 -O ./ 94.dini,rr,*614 , , . Â·- 0, & A #th *4 0 MA ' ' . 4t,7 90 ' 4.4,"62%$~:44 4. 2 4. . .'45 7/ 92 â€ž J -Il 1%1'K,â‚¬14 . 4,44 .. . 9... ,. . 2 - 2- 4. I *, /14. 1 ' Â· . I J. a.. r ,- 1 , :f -4 . .&'. Z. 9. 2#r... - 12~ . 334:t, i & . Ikâ‚¬R .:.. i , . / . 4 ' { 44*J'fa- GVEâ‚¬ .-:Â· .7, d Â·- :.& 16 1â€¢- 4-*.441r....r..4 . 21.- % , 14 4 1. 7 -f,-St:fi .4.47%. A p . 6. , K ..i . Y 1--* 7 47 -*- 11, , r *Q'.4 d . e I ' L. I - ' 1, ., . . . 29 -'ll , VR 49 f d' I g - -I .Â» I 1 k .% ). -9 3- '. ...1 /9 0 V .1 .- <0.1 -1,1/ I . I 4 I r - Â· '' , I 4 .... I 0 r--4 PÂ« 347 7 - -1- Proposed Fish Creek PedestrianTrail ase 2 .W.. CORNE?STONE Estes Park, CO 80517 437 South St. Vrain (970) 586-2458 Fax (970) 586-2459 ENGINEERING & /0(1 1 SURVEYING, INC. E-mail: ces@charter.net December 11,2003 Mr. Bill Linnane Director of Public Works P.O. Box 1200 Estes Park, CO 80517 RE: Scope of Services and Cost of Engineering Services for Phase III of the Fall River Pedestrian Trail and Phase II of the Fish Creek Pedestrian Trail Dear Bill: Cornerstone Engineering & Surveying, Inc. (CES) appreciates the opportunity to submit the following Scope of Services for Phase III of the Fall River Pedestrian Trail and Phase II of the Fish Creek Pedestrian Trail. Proiect Overview Fall River Pedestrian Trail Phase III - The third phase of the Fall River Pedestrian Trail would be a continuation of the previously completed trail. Phase III would begin at Valley Road along West Elkhorn Avenue and continuing west following West Elkhorn to Highway 34 thence west along Highway 34. The extent of Phase III is budget controlled. CES understands the design and construction budget to be $450,000 ($200,000 CDOT + $250,000 Town). CES estimates the budget to allow for 370,00 to 4,200 linear feet of trail, extending it to James Mcintyre Road. The trail would consist of a 10 foot wide concrete trail to be located in the highway right-of-way and existing trail easements adjacent to the right-of-way. Fish Creek Trail Phase II - The second phase of the Fish Creek Trail would be a continuation of the previously complete trail. Phase II would begin at Country Club Drive and continue south along Fish Creek Road toward Scott Avenue. CES understands the design and construction budget to be $341,000 ($141,000 CDOT + $200,000 Town) . CES estimates the budget to allow for 2,800 to 3,100 linear feet of trail extending it to Scott Avenue. The trail would consist of a 10 foot wide concrete trail to be located primarily in Fish Creek Road right-of- way and existing trail easements. Additional grading and construction easements may be required to adequately facilitate the trail. Page 2 Mr. Bill Linnane Town of Estes Park December 11, 2003 Scope of Work A. Preliminary Design Cornerstone Engineering & Surveying, Inc. will prepare a preliminary design per CDOT design guidelines for the work outlined above. The preliminary design will include a grading plan, storm water management plans, project survey control plan, construction traffic control plan, cross- sections and structural plans with the necessary details. All design information shall be presented in format (written and disk) to CDOT per current standards for the FIR (Field Inspection Review). In addition to the FIR plans, other design information to be included are hydraulic information, geotechnical, construction phasing and an estimation of construction cost. , CES will hold a neighborhood meeting during the preliminary design phase. We will also meet with individual property owners who have expressed concern at previous neighborhood and Town Board meetings. An effort will be made to minimize the concerns of private property owners adjacent to the trail and resolve issues. The design, within the constraints of the Federal Design Guidelines, will incorporate trail location, fencing and other concerns of citizens discussed at meeting. B. Final Design CES will revise the preliminary plans per the comments of CDOT and the Town of Estes Park from the FIR plan review. Cornerstone Engineering & Surveying, Inc. will submit the revised plans, specifications and estimate (PS&E) for the Final Office Review (FOR). The PS&E will be revised per the Town and CDOT comments. The PS&E will then be submitted for final clearance. A follow-up neighborhood meeting will be held during the final design phase. C. Construction Bidding Upon final clearance and construction authorization, CES will advertise the approved bid package for construction. Also CES will manage pre-bid questions, job walk, addendums and bid opening. D. Construction Observation CES will provide full time observation during the construction phase to insure the project is constructed per the intent of the plans and specifications. Also, CES will schedule materials testing as outlined in the CDOT Field Materials Manual. Construction will be documented as outlined in the Local Agency Construction Manual. Page 3 Mr. Bill Linnane Town of Estes Park December 11,2003 Schedule Following is a preliminary schedule for this project: January 2004 - February 28,2004 Preliminary Design March 20,2004 Field Inspection Review March 21, 2004 - April 23, 2004 Final Design May 14, 2004 Final Office Review May 15, 2004 - May 30, 2004 Plan Revisions June 2,2004 - June 6,2004 Final Plan Review June 9, 2004 - June 13, 2004 Plan Revisions June 17,2004 Bid Advertisement July 17, 2004 Bid Opening July 24,2004 Public Works Approval August 12, 2004 Town Board Approval September 1, 2004 Begin Construction Cost The cost for the services outlined above are listed in Table 1 and Table 2. The Total cost for the design, bidding and construction related engineering services is $139,429.00. The cost for Engineering Services does not include materials testing for the projects. The full scope of materials testing is hard to predict prior to design. Preliminary estimates for material testing is $5,000 to $7,000. CES is pleased to have the opportunity to provide this scope of work and we look forward to the project. Please call should you have questions or concerns. Sincerely, Cornerstone Engineering & Surveying, Inc. Â»722/ Michael S. Todd, P.E. Principal TABLE 1 FALL RIVER PEDESTRIAN TRAIL, PHASE 111 PRELIMINARY DESIGN PERSONNEL HRS. RATE/HR. TOTAL COST Principal 18 $90.00 $1,620.00 Project Manager 40 $70.00 $2,800.00 Project Engineer 80 $60.00 $4,800.00 Engineer Technician 80 $50.00 $4,000.00 Surveyor 8 $55.00 $440.00 Survey Crew 40 $110.00 $4,400.00 AutoCadd Technician 80 $50.00 $4,000.00 Clerical 24 $33.00 $792.00 Neighborhood Meeting $500.00 CDOT FIR Meeting $615.00 TOTAL PRELIMINARY DESIGN $23,967.00 FINAL DESIGN PERSONNEL HRS. RATE/HR. TOTAL COST Principal 16 $90.00 $1,440.00 Project Manager 45 $70.00 $3,150.00 Project Engineer 80 $60.00 $4,800.00 Engineer Technician 80 $50.00 $4,000.00 AutoCadd Technician 120 $50.00 $6,000.00 Clerical 120 $33.00 $3,960.00 Neighborhood Meeting $500.00 CDOT FIR Meeting $615.00 TOTAL FINAL DESIGN $24,465.00 PROJECT BIDDING PERSONNEL HRS. RATE/HR. TOTAL COST Principal 6 $90.00 $540.00 Project Manager 16 $70.00 $1,120.00 Project Engineer 24 $60.00 $1,440.00 Clerical 16 $33.00 $528.00 TOTAL PROJECT BIDDING $3,628.00 CONSTRUCTION OBSERVATION PERSONNEL HRS. RATE/HR. TOTAL COST Principal 24 $90.00 $2,160.00 Project Manager 80 $70.00 $5,600.00 Project Engineer 120 $60.00 $7,200.00 Engineer Technician 120 $50.00 $6,000.00 AutoCadd Technician 60 $50.00 $3,000.00 Clerical 90 $33.00 $2,970.00 TOTAL CONSTRUCTION OBSERVATION $26,930.00 SUMMARY OF COST PRELIMINARY DESIGN $23,967.00 FINAL DESIGN $24,465.00 PROJECT BIDDING $3,628.00 CONSTRUCTION OBSERVATION $26,930.00 TOTAL COST FOR ENGINEERING SERVICES FALL RIVER PEDESTRIAN TRAIL PHASE 111 $78,990.00 TABLE 2 FISH CREEK PEDESTRIAN TRAIL, PHASE 11 PRELIMINARY DESIGN PERSONNEL HRS. RATE/HR. TOTAL COST Principal 18 $90.00 $1,620.00 Project Manager 40 $70.00 $2,800.00 Project Engineer 48 $60.00 $2,880.00 Engineer Technician 48 $50.00 $2,400.00 Surveyor 8 $55.00 $440.00 Survey Crew 24 $110.00 $2,640.00 AutoCadd Technician 80 $50.00 $4,000.00 Clerical 15 $33.00 $495.00 Neighborhood Meeting $250.00 CDOT FIR Meeting $540.00 TOTAL PRELIMINARY DESIGN $18,065.00 FINAL DESIGN PERSONNEL HRS. RATE/HR. TOTAL COST Principal 10 $90.00 $900.00 Project Manager 32 $70.00 $2,240.00 Project Engineer 48 $60.00 $2,880.00 Engineer Technician 80 $50.00 $4,000.00 AutoCadd Technician 80 $50.00 $4,000.00 Clerical 80 $33.00 $2,640.00 Neighborhood Meeting $250.00 CDOT FOR Meeting $540.00 TOTAL FINAL DESIGN $17,450.00 PROJECT BIDDING PERSONNEL HRS. RATE/HR. TOTAL COST Principal 6 $90.00 $540.00 Project Manager 16 $70.00 $1,120.00 Project Engineer 24 $60.00 $1,440.00 Clerical 18 $33.00 $594.00 TOTAL PROJECT BIDDING $3,694.00 CONSTRUCTION OBSERVATION PERSONNEL HRS. RATE/HR. TOTAL COST Principal 24 $90.00 $2,160.00 Project Manager 60 $70.00 $4,200.00 Project Engineer 90 $60.00 $5,400.00 Engineer Technician 90 $50.00 $4,500.00 AutoCadd Technician 40 $50.00 $2,000.00 Clerical 90 $33.00 $2,970.00 TOTAL CONSTRUCTION OBSERVATION $21,230.00 SUMMARY OF COST PRELIMINARY DESIGN $18,065.00 FINAL DESIGN $17,450.00 PROJECT BIDDING $3,694.00 CONSTRUCTION OBSERVATION $21,230.00 TOTAL COST FOR ENGINEERING SERVICES FISH CREEK PEDESTRIAN TRAIL PHASE 11 $60,439.00 FISH CREEK PEDESTRIAN TRAIL PHASE 11 $60,439.00 FALL RIVER PEDESTRIAN TRAIL PHASE 111 $78,990.00 TOTAL COST FOR ENGINEERING SERVICES $139,429.00 . .9 7- / . 4 j. . 111 . 1 4-L /7ii~ 1* â‚¬1#9 *.4-0/4 8 1 0=:11 . ]Cy 90 2. - i. 21 < -,0 W 11 - ,Â«/ 4 u 1 7 4 \E:#$' U u l-C< ~.I ~Wi~Drt ~j~j D:Â· *b:s~ - 9 17 ~~ \ / / /AL \b,/ /4 1 43- I iN" 9. 93 f *f f A ~- ~4::0~~ 11 CP )67 j / 9 97Lv~F--.00=~ 26 1 e.lb 1 )) '1 1 111 . 1 111 t. . .. / AL -* -111[11\ //,4 // Â»--rr--rA Ok Â· . FBROO~~ # PROPOSED PHASE Il 11 FISH CREEK TRAIL . 11 4 40 -7-73% ULS:~ 0 0 hl A ~--==t . j 1 . li ,*ilt-=. /61= & 0 1 7 1911 il: \-&4Â· 97 -f -ElLY 7 C. U C) b) 0 11 Â£ . O CN/ -A 6 Ek Cull SCOTT AV cgi r .1 . . - 60' / 4 C) , g A . R.O.W ED EXISTING TRAIL ~ I .1 PROPOSED TRAIL ............... A PROPOSED TRAIL SYSTEM 250 500 FISH CREEK TRAIL PHASE 3 CORNE#STONE 1 TOWN OF ESTES PARK =0Â¤11!=NO & 4> SIEV=la INC. â€ž1 SCALE 1"= 500' 437 SOUTH ST. Â¥-'- (970) 688-2468 BY: JLR , DATE: 01/14/04 ETES PARL CO. 80617~4~~ FAX (970) 586-2469 C, C 1 FILE: 203-Town.oLEP\Bikepath. Exhibit.dig / 0 Ti'.'.'li~Jf_CP),[~il[~pi[ 1.1 r..hi.z . '.UN' 24 M 561 - 6 0 2 8 On,/4-J O \F r ct R r co BX 0 0/ 9 2, 0, ma % 0 03 0 . 0 20 . 34~ m m 0 2= r . -O po 4 TA 80+00 * & 2/ I 6. .r f 09 0 G i -68 .00% ' 0. * 0 -0 15*0 0 . 10 10 -5.--Z.-- ~ 10*00 10 0 . 5' .63 .00 00 . 2- Ch O' 0 0 -8 9 Q 0 8. 51 MEi Z Z 0 +00 9 3 0 at 0~ -80' R.O.W. -O gpo 0 ~ O 'O -0 0 01 Z : m 0 0 -1 -1 cgrn >97 0 50 romm Po 50 1- 55* 2, 000 b I > ..0 Ch m ad i ir %- jo 00 X . 00 42 9 -D un 0 -0 0 JO m. i I Â® Â¤ 4 0 0 02 00 41 0 -//10 ~ 1.1 A f (D@ .11::t)(2> **% hil= - 11-0 0, r 3. AV 1N3M3SV3 9NllSIX3 155551 US HILROS ZEP = â€ž L 31VOS 31nOH 31Â¥Nhl311V- >IhIVd 93193 30 HlY@ 3>Ile 0350dOWd k:13Albl 1193 SllVM ONINIV13M AVOX3 ONIHI 038 NOWOOV 83Alhl 11Â¥3 FALL RIVER ADDITION STREAMSIDE CABINS NICKY'S OMPLINI!4*34;edaM,ad310-Uiol-Â£02\:9 :318 CREST RWER IN319*9 ll 'DIVd Sll.Sa @ . SEJN'Sh 1 ONDE.47EW 2004 TOWN OF ESTES PARK J L kt TRAIL SYSTEM MAP ESTES PARK TRAIL 0 + SYSTEM COSTS , el 1 inch equals 3,896 feet yi CD, 4 LAKE ESTES TRAIL, FALL RIVER TRAIL, FISH CREEK TRAIL er JANUARY 2004 2, TOWN EVRPD CDOT GOCO LARIMER BOR TOTAL 4,050,000 120,000 1,250,000 200000 150,000 70,000 5,840,0000 , dr 3/ 4 l ., , e 1 C Legend - . EXISTING 13 MILES r,~9,40 0 -04 r 1 -1 - FUTURE 26 MILES ./ - 8 1 1--1 TOWN LIMITS UF] 4 'b Â«. '7 70 1 J . 1~ I FALL RIVER â€¢ J . P. 34 46 ' . 1 KE E: ES TRAIL - -, ' CUPKh , ' 36 /35=:21-Clu@CU_,1-. . 4- & '732-1 8 34/i y j! fs, r. - ' 1 751 :7 14 99 1/3?1 '401 (\ UPi / )14+ 3 Hy-mi -c 56 :9 1 Litmt CREEK X=- /' TRAIL TIE TO . / HOMER4OUSE A '-ouNTY TRAIL o F ~ 6 4.0