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Home My WebLink AboutPACKET Public Works Committee 2003-10-16AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE October 16, 2003 8:00 A. M. Preparation date: 10/09/03 *Revision date: ACTION ITEMS: 1. Municipal Building Remodel Project â€¢ Request (1) Acceptance ofPrelim. Max. Price; (2) Approval to proceed with the project (3) Approval of Final Design/Build Scope of Services REPORTS: 1. Commercial cardboard recycle presentation/Budget related; Note: A private recycling committee requested to be included on the agenda. Budget related presentation is neither an action item nor a report. 2. Gateway sign 3. Fish Creek Trail construction 4. Miscellaneous projects Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum October 10, 2003 TO: Public Works Committee FROM: Bill Linnane ~J. SUBJECT: Municipal Building Remodel Project Requesting Approval: 1) Of Preliminary Guaranteed Maximum Price 2) To proceed with the Project 3) Of Part 2 Design/General Contractor Fees Background: The Scope fee for the Part 2 Design/Build Services for the Municipal Building Remodel Project is included below. This part includes preparation of the Final Design and Guaranteed Maximum Price and fees to the General Contractor for construction. The Preliminary Guaranteed Maximum Price is $478,000 which includes architect and contractor fees. Thorp Associates will present the design and explain the cost estimate. (Background - Continued on Page 2) CostBudget Cost (Preliminary Guaranteed Maximum Price) Architect/Contractor Fees: â€¢ Architect' s fee $34,000 â€¢ General Conditions fees $33,630 â€¢ Contractor fees $18,683 $86,313 Construction Cost Estimate: â€¢ Construction $391,687 Preliminary Guaranteed Maximum Price $478,000 Budget Existing budget 2003: (See attached budget draft) $286,000 Proposed budget 2004: (See attached budget draft) $192,000 $478,000 Action: Staff requests approval of: â€¢ Preliminary Guaranteed Maximum Price @ $478,000 â€¢ Proceeding with the Project â€¢ Final Design/Build Scope of Services @ $86,313 BL/mjs Attachments -1- (Background - Continued jtom Page 1) It should be noted that proposed future phase lobby improvements, unanticipated concrete demolition, miscellaneous changes to the restrooms, and Finance Department office space changes have been included in the Scope of this project The tentative schedule is to prepare the Final Design and Guaranteed Maximum Price and return to Committee for approval in January. Construction could then begin in January and be completed by June 2004. Gentative) -2- -E- 1 0 0 0 10 0 10 111 , 4, 1 1 1 1 0 1 0 1 00 1 :11 1 1 1 1 1 1 1 10 O 0 10 0 10 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 It 1 1 111: lili t t 0 0 10 Itt 1 11 'A ::: I t 1 1 1 1 CO LO O 1 0 1 0 1 03 1 1 1 1 3 - 1 lo I 1 4, i :- 1 i i : :: 44 4 11 1 1 :: 1 00000010 0010 00000 1 00000010 0010 00000 00000010 0010 00000 E, .-1- U I in 1 10 O 0 10 0 10 0 24'LOIALOLO~ 1 (N *Loul 1 0 2; tr, Ultr) (43 0 fr) CD I {9 1 ' i , t-1 25 1% Q (vo,o 00,1 1 1 6 Ne 1 1110 1-1 :-1 m o rul 1 1 1 i >4 1 '4 1 104% IMI i F 0 i . 1 1 M O O 69 i il 8 Â£5 1-1 >1 10 0 0 O 03 1 03 8-1 1 0 m I rn 1 : Un i LA, 1 - 1 I el il 1 I m 0 i; 0 02 : H M 2 M =ME CIO =0 0 64 m m E 8 g Q.= B 0 0MH H 6 Â§ 2 /8.4 MON 0] al 04 0 H M W . M H 0 =228 E-1 E-1 DI-IZH 04 ME B= m 8 =2 0 J . cio >4 2 I ss 0 Â· A: M M â€¢ 0 6, 81 M mm \\ N ME *844 E-1 [0 CO 01 A * 0 = 4 1 00 H EME:@ a Â£ 3 Eâ€¢HHEE .0 bo EM EMWHDO E-1 81 H M BlbOPO, Â·H 81 DO MOOHDE-1 A Z ZCD 40 [f] >4 CD .3 >4 0] ..3 ca Z g E-1 ;SEE W al Z E-1 E 0, E-1 Z 4 4 E Ul 84 co O M < O * * * m al 41 A N * PREPARED 09/15/03, 08:49:52 BUDGET P KSHEET PAGE 81 Actu~ls Actual End Estimate Approved Budget Revised Budget 000'L69 000'08I 000'ZIS 9PF'65 L9E'9I0'I DNIUSGONiIit DNIGUIDE ZE.-EE'Fvs-00fs-POE 2003 YTD 2003 Year 2004 REPAIR AND MAINTENANCE 25.000 204-5400-544.26-19 TRAFFIC CONTROL 6,620 6,615 6,620 3EST SCHOOL ZONES ~- ,000 25,000 Sawn&DflwLS ED MATERIALS AND SUPPLIES CAPITAL - BUILDINGS SUEEN IG'lIAS 204-5400-544.26-01 OFFICE SUPPLIES 204-5400-544.31-11 LAND II ESY ACCOUNT NUMBER A CAPITAL - LAND 'IRAEU TE[AE 'ISIAE 2 1 909 OaÂ¥30103 50Â¥d $3153 11 % 111/111 >13Â§/d 93193 30 NAAO-L ONIaling 1Â¥dIDINAW 1- 2 -4 1 Jift- 4 Il U 4 1 Â£ 8 ---L 1_ as 11 isa %1 0 I i LA 390 [ - 11 Dge Eda J |k=Em=Ul 1-1.-r - i. 6 , 31 f 61.Â« A-4 -1 ..n -1 - t==T j li 8 11 11 8=11/1/24"41 1; 2 Wl/i-f~_ 1 Ne..0 1.- i ; Id I Â·Â·Itt-,1 8, w-=6r--=- * Â® m .4 - GE=. 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' Zi tt-7 J 4---/ = 8 C k. 1.3 1 a lat--701 B d k 57 5 1 _ 1 U Â»----ED r E-7 0 p.42 - ES IE-7, L i *A : 2 g 10 0 F= C.M- c ..J I~kE--gl ~1.1 F - 0- 92 79 1 FI'LU .it >4 1 - r Li. . 12 1 2 -3 -. .-- _1 -a L .of 1 -....,-IL rd -3.7-21.-FER@y33\3 *' -1 Ail 1 9 33 1 IL@101 4 , Lna- *Ap* #upn' L| [42 11-1 f j $1H 3 -~~ g~ Lf 1 (il dA-1. Adjaip-- : ; \L#â€¢.â€¢44-44' 6-â€¢-'CAA-~ -~~ Lilip.111 Ll:1&.113 :11*10, :11716111 f 21 3 11 5 133: iN f -6-41-- - 1 1 9 -. 6---------- .Gh Corr Â·ls'A Â£Â¥W Finance Phase I ueld Joold Io: Town of Estes Park From: Estes Park Citizens for Recycling Date: 10/13/03 RE: Estes Park Commercial Cardboard Recycling - Program Support and Budget Proposal to the Town of Estes Park SUMMARY: Estes Park Citizens for Recycling has been looking at various ways to assist the business community in implementing a system for recycling cardboard. For the past several months, this group has been visiting with local businesses to determine their need and willingness to participate in the process. We have recently gone back to many ofthese businesses and asked them to sign a petition to show their interest in the program, and we anticipate over 100 signatures by the time this document is reviewed. Many of the businesses are able and willing to participate and to contribute to the costs ofthe program, especially if it is convenient and will not cost them any more than their current expenses to "trash" the cardboard. However, based upon costs associated with recycling we would like to request assistance from the Town ofEstes Park to ensure maximum participation and make it economically feasible for the program to be successful. This assistance will help "jump-start" the program to make it economically viable for the long term. The program will be "pick-up" based; the vendor (Waste-Not) will hire a local employee to collect the cardboard at the store's location or at a "cluster" location for the smaller stores. The cardboard will then be condensed using a "baler" which creates 1000 pound bales. The following is list of resources needed from the Town ofEstes Park in order to get the Recycling Program going. Please note that we are assuming a partnership with Waste- Not Recycling, an established Front Range business that has been actively participating in our efforts to date, and is a unique provider in the Front Range for these services. We would propose the Town enter into an "open book, sole source" relationship with Waste-Not in order to make this program successful. > A location to install a baler is critical in order to condense the material. This reduces the freight costs to get the cardboard to market. Two ofthe four sites the group visited would work very well. Both the Crystal Water building and the Public Works Storage building would be suitable. We would request that the Town donate the use of either location, while we commit to maintaining the facility in a professional manner and maintain full insurance coverage for the vendor's employee who would have access. We expect the program will be able to contribute to the utilities within eight months. Site and Utilities $XXX k The purchase of a bater is a one-time up-front cost that would reduce the monthly expenses by $300 per month (lease price). The cost ofthe baler is $10,000, including delivery and installation. We request that the Town purchase or lease the baler. Baler (purchase) $10,000 Baler (lease) $300 / Mo - 4 year term (projected) R-1-1 ? > Many Estes Park busiResses do not have space outside their facilities. Custom containers will need to be made to accommodate the varying degree of space and service requirements. We will utilize volunteers and Waste-Not will provide some supplies and assistance to build these. We propose the Town assist with this start-up cost, and help with signs for this effort also. Containers and signs $2,000 Start-up (Smonths)* $5,000 Total requested from Town of Estes Park: Baler $10,000 Containers 2,000 Building and powar ?? Start up for 8 months 5,000** Total Requested $17,000 *aler purchase option) * The start up costs ihclude labor for program sales and development, billing, initial employee start up costs, vehicle, fuel, advertising, and printing. , **It appears the program will break even at month 8 with current projections from the --1 Town businesses. Details ofthe program are in the following documentation. THE CONCEPT: Theamount of cardboard brought into Estes Park by UPS alone in the summer months rivals that for all ofBoulder, according to the local UPS regional manager. Most ofthis is commercial and almost all ofthis commercial cardboard ends up in trash containers (only Safeway has an effective recycling program built into their operation). Businesses are paying to trash a recyclable commodity, and we believe the time is ripe for a change. Nearly all local merchants surveyed, When hsked the question, "Will you pay to recycle cardboard to the extent it reduces your trash bill?" answered affirmatively. Still others have agreed to pay a slight premium "to do the right thing." While we feel residential cardboard recycling should be more available and less costly than is currently available for Estes Park residents, our group has focused on the business community first. In conjunction with a total vendor, Waste-Not Recycling, we have devised a plan to have commercial cardboard recycling pay for itselfwithin 8 months through the vendor's : efficient operation and the town' s assistance. R-1-2 " THE VENDOR: Waste-Not Recycling has been dedicated to providing quality recycling services in Colorado since 1989. They have the experience, ability and desire to expand their recycling operation to ensure a successful recycling program in Estes Park. They operate a fleet of trucks on Biodiesel, employ over 30 people and provide recycling services to a wide variety of clients including: Larimer and Weld Counties, the Cities of Greeley and Fort Collins, Kodak, Agilent Technologies, McKee and Poudre Valley Medical Centers, the Greeley and Fort Collins school districts, hundreds ofoffices, restaurants, print shops and others. They are active in community and statewide events and boards and are an asset to any community in which they serve. Founded by Anita Comer, Waste-Not is unique in their approach to commercial recycling. Waste-Not has been the recipient of numerous awards from 1990 Colorado Individual Recycler of the Year to 2002 Colorado Environmental Leadership Award. Some ofthe other recognition includes Awards from the Governor's Office, National Audubon Society, E-Town E-Achievement, Kodak Environmental Excellence, North Front Range Solid Waste Action Group Lifetime Achievement, and several others. THE FINANCIAL MODEL: We need roughly 100 businesses participating in the program to make it self supporting. These businesses will be paying between $20 to $200 per month. Currently we have received high interest from approximately 50 businesses and we believe the remainder will be willing to participate based on the price point and the convenience factor. Detailed financial analyses are available upon request and we would actively welcome the town's analysis ofthis data and assistance with implementation. A key feature is the cluster concept, which allows for multiple businesses to work as a unit and reduce the labor required for pickup. The current assumptions are as follows: By month 3: 21 - small businesses at $20 /month (clusters) 25 - mid-size businesses at $50 /month 10 - large businesses at $150 / month By month 6: 35 - small businesses at $20/month 30 - mid-size businesses at $50 /month 12 - large businesses at $150 / month By month 12: 45 - small businesses at $20/month 40 - mid-size businesses at $50 /month 20 - large businesses at $150 / month R-1-3 THE COMMITTEE: Estes Park Citizens for Recycling has involved many individuals at different phases of the project. The following individuals have been actively involved in the formation of this plan and have fostered contadts with the local business community throughout the summer of2003 regardiftg this issue: F Jean Austin - AlaCarte Kelly Brown - Common Scents Mary Ellen Garrett , Bruce and Corinne Grant - The UPS Store ' Sarah Holdt David Tavel Jean Weaver Respectfully submitted, Estes Park Citizens for Recycling ' 4 R-:1-4 I / 4* 414 0 -/ * -Ir .Â· = - 7*5 , , .4 4 1 r. 0 - 1 A . ./ 1 /105- 1,1 4 * 4 t. 111 ,1 1 1 9 e t ay 4 : .4 , 1 Â¥ 1 p TfÂ·10$ , 1 -1 2.. A 1 P 44 1 369: . *1 4 . f j f .4 4 p-'r'p ,#8",m'""I'ma, 1 ./# 3 '1.- 1 - 't'IlÂ¥,er', ./. I 7 - 1 f -Â· +1 4. 1. Â·Â· .'.4 - t, * 4 6 1 ,; 112~. ,< A,- 4 ig, < 1 ]* 1 4 54.12 w. 4-.2. . ...44 . 1. . 16. fr ir liU' ; 4*te i '. 4 Â¢ 1- 11'-i. if t -t e. I ; -I' ~ T- ' al/ 1. i , All Â£441.9 , 4,7 I - -~ 'AL #Ar 1 -f i r i - /* /6,////~ " P . . 4 f ...1 ..r.r- , 4 4- e .Â· â€¢*lia ./Ek D -4 4. ? ' 12. Â¥ L.f . 1 . 4&//Avb 41. 1 04 r 0 , 2 -41 . 6 00' ..fa> 4 i/01.6 Â·t . 0 I. 41 11 Y k - a I - 4 -WI .1 *&3: * M/" 1 1 -,1 . , -' KW/* 4.3 . , 4 -, 1 -r'.1 ' 1 > T I. . -33.:~. Â·*tuM.4.Â£62* 3'0' 11~' Ab ' -' P m.,0 4 A. a* A.0-frt -1 6 4 4% ll/4-4.1. 2 44 ...liER...ir--1 , 0 - j---m./...,1- ti.Â«144* JUIP U AJ &Â· l, ' ,!4112 1 - d' A...3 ph\42, A,a 1.-- + / 0010,114 ,,.-I 1,1 . 27- Vil OF.Ck<:'1 1,â€¢ f. -'.1 1 -1.7~-5 .9 41* 1.6. - 361/4.2,7 t{. WR 3. *5 9 .12 1Â·*1*61 k ' I 4-0 -- ESTES L ' ~ '~ #.41 11-19 9 Â©, 12 OVE[i% M '11 1 /B i./ 1 OCT 1 6 2003 !1 LI L [~:bf Estes Valley Improvement Association 1140 Manford Avenue Estes Park, CO 80517 Town o f Estes Park, CO Attn: Mayor Baudek Estes Park, CO 80517 Re "Estes Park Citizens for Recycling" Dear Mayor Baudek; The Estes Valley Improvement Association (EViA) is supporting the concept ofthe subject initiative. At the recent EVIA meeting, October 9,2003, the board of EVIA unanimously voted its support. Thank you for your attention. Sincerely, :ail /192./A~652 Barbara J. Willia~ecretary Cf Alice Gray, President, EVIA