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Home My WebLink AboutPACKET Public Works Committee 2003-05-15-0 01(9, 1% Ada_ -luÂ«J AGENDA +.7/AJ . TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE May 15, 2003 8:00 A. M. Preparation date: 5/9/03 *Revision date: 5/13/03 ACTION ITEMS: *1. Municipal Building Remodel Preliminary Design Concept Request: 1) Approval to proceed with Phase 1 Concept 2) Approval to proceed with Phase 1 Concept Design/Build Scope negotiations 2. Hwy. 34/36 Intersection Underpass Mural Proposal - Eagle Rock School request to paint mural on interior of underpass REPORTS: Refer to the Reports Summary Memo at the beginning of the Reports Section of the Packet. The Summary follows the same order as the Agenda. 1. Riverside Drive Project 2. Proposed Gateway sign 3. Fish Creek Trail Phase II - ISTEA Enhancement application for CDOT fiscal year 2003/2004 4. Transportation Plan by Felsburg, Holt and Ullevig 5. Trail projects update 6. Misc. projects Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum May 13, 2003 TO: Public Works Committee FROM: Bill I.innane ~20)~' SUBJECT: Municipal Building Phase I - Concept and Design/Build Scope of Services Background: Last November the Town contracted with Thorp Associates to prepare a Preliminary Concept Plan for the remodeling of the entire Municipal Building, both the first and second floors. The entire building was included in the Preliminary Design Concept to provide necessary planning for current and future needs. The results of the Concept Plan were reviewed by a Staff Design Review Team consisting of Lorraine McCown, Richard Matzke, Randy Repola, Pete Brandjord, Greg Sievers and Bill Linnane. Thorp recommended and the Review Team agreed that the main areas requiring initial remodeling are the old Town Board Room, Finance Department work area, reception and common areas, and public restroom relocation and modernization. The initial remodeling areas were chosen for the following reasons: 1) To make the reception and public access areas more convenient and user- friendly for the tourists and customers in the building. 2) To provide better personnel and computer system security. 3) The Finance Department work area is overcrowded. Personnel satisfaction and customer service will benefit by expanding the area and making the space more user-friendly. 4) To improve access to the public restrooms and modernize the restroom facilities. Rogei Thorp-and-Joe-Calvin-will-give a-25-minute Power Pointpresentation to walk- - you through all of the design phases and the reasoning behind the concept They will pay particular attention to the proposed initial phase. I have attached a four- step schematic that will also help to outline Phase 1. 1-1 Staff recommends continuing with this project and also recommends continuing with Thorp Associates as the architect for the design of Phase 1. A Design/Build approach to the Phase 1 remodeling similar to the recent Town Board Room Project is also recommended. The primary reason that Staff recommends Thorp is: 1) He provided the architectural vision for the preliminary concept which is the basis of the Phase l design. 2) The Public Library, the Library expansion, and the new Town Board Room are Thorp projects and serve as the bookends of the Town Hall structure. 3) The learning curve for the Municipal Building Remodeling Project would be steep for another architect coming in at this point of the project Staff requests to solicit a Design/Build Scope from Thorp to be divided into a Preliminary Phase and a Final Phase. The Final Phase will be reviewed and approved at a later date. The Preliminary Phase will consist of development of preliminary design plans and a projected guaranteed maximum price. The Final Phase will consist of the development of final construction plans and a guaranteed maximum price. Prior to signing a construction contract Town Board would review and approve the Final Design and the guaranteed maximum price. No construction would begin without your approval. Cost/Budget Cost To be determined. The committee will review the Design/Build Preliminary Phase Cost and Scope of Services at the June PWC meeting. Budget $300,000 Design and Construction Action: Staff requests and recommends: 1) Approval of Thorp's concept for the Municipal Building Remodel Project 2) Approval to proceed with the initial remodeling project described above. 3) Approval to negotiate with Thorp for the Preliminary Phase of the Design/Build Scope of Services. The Final Design/Build Phase will be reviewed and approved later. 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VF$9 - : jill-:Ltriao PI - ]1 1 u ~rL--2- r~pRE ~-1 11 1 fl- 06 24 % 81 : El r i Â£t &1 OLV 1-1 :301W..1.1 ~.~- Ofnce ~ TOWN of ESTES PARK Inter-Office Memorandum May 13, 2003 TO: Public Works Committee EROM: Bill Linnane ~/- SUBJECT: Highway 34/36 Pedestrian Underpass Mural - Request by Eagle Rock School Background: Cynthia Elkins, Eagle Rock teacher, submitted the attached letter requesting Town approval of the underpass mural painting project by Eagle Rock students. An example of the mural painting is also attached. The first phase of the project would begin the week of June 16th and be complete by June 27th. The second phase would begin where Phase 1 left off and would be a 2004 project Bill Linnane, Dan Speedlin, Rich Widmer & Wil Smith have discussed the project with Ms. Elkins and are supportive of the project Dan can address maintenance concerns at the meeting. Eagle Rock is responsible for all costs and would keep access through the underpass open to the public. Cost/Budget -LA Action: Staff requests approval of the Mural Project BL/mjs Attachments 2-1 May 6,2003 Dear Pulic Works Officials and Town Trustees of Estes Park, Please accept this as our letter of intent for the proposed mural project to take place in the pedestrian tunnel located next to the Estes Park Chamber of Commerce. The idea is to create a partnership in the arts between Eagle Rock, the Town of Estes Park, the local high school students, and area artists. In the spirit of the Mexican muralists such as, Diego Rivera, this mural will reflect the many cultures of the citizenry of Estes Park. It is intended that this will be an ongoing project to be done in phases; the first phase will begin the week of June 16th, to be completed by June 27th, 2003. There will be continuity of content, style, and appearance between each section of the mural in each phase. Eagle Rock will assume financial responsibility for paint, and other art supplies needed for the project. Eagle Rock School will also assume responsibility for maintenance of this mural over time. We understand that the Town Trustees of Estes Park must approve the design in each phase of the mural process prior to it being painted on the walls of the tunnel. We would like to be on your agenda for May 15th, 2003 to further discuss this proposal. We understand that the tunnel is a public space and we envision creating an artistic representation of the heritage of this community leading from the chamber into the downtown area. We sincerely appreciate the cooperation and support we have had thus far from Rich Widmer, Randy Repola, Will Smith, Dan Spedlin, and Bill Linnane in regards to this project. Sincerely, Celeste Di Iorio Cynthia Elkins Roberto d'Erizans 2-2 A UPAL PA El CLS - . Ili yrpt M i ~.-7 2 Â£1420 ~~ D Diego Rivera ' 111* D Th rme 2 Â¥8~*rlitg 1. LE'~ 7 .,â€¢2*~ ~,4 ) Mural Panrlf A :' fs,W 1.Ar=- VI. ~ ~ ~14 ) Aural Rey , .1 'A rt in Action 9 '41 Â· ' 921 [E] Panel 1.[El Panel 2jEI Panel 3.[El Panel 4[El Panel 3 : 8 . 1.23/ Elements from Past and Present . 192. .pii.r- 1_..,-=.-:~,.,- --4 Instructions: To see extraordinary detail. -- click on the panel image to the left. A new ~~ i-l-iltil,f* +7~ window will open. Then you can click to LA_er .Â·-Â·Â·Â·@al,,-7.\Fixt,~0~1 zoom in. Use the back button to zoom out. ':.119*14:=f,7,Uju:MIAA!~ No plug-in is needed. 1 --=2 Iwir),t -1 CF~*] With a graceful swan dive, the City 4 College diver Helen Crlenkovich jr=-"=-:47,7%:LA! #64'79 blends ancient Mexico into the Bay .7426 76 Â· 31 Area. Rivera wrote, "The conquest of . = 11 - c A.NWon ly 01 time and space was symbolized by a -CL..,.~~22:~r 'A.-- 7 woman diving and the Golden Gate 1 Bridge spanning San Francisco Bay." ~U=??32==tatte=y 1.-0~1-'tt#~ 9 1tki~d ~ of Quetzacoatl, the plumed serpent ~ â€¢11*~ god, represents the continuity of Mexican ancient culture. In the lower section, Rivera depicted himselfpainting the "portraits ofthe great liberators--Washington, Jefferson, Hidalgo, Morelos, Bolivar. Lincoln, and John Brown." Copyright Â© 1998-2003 City College of San Francisco http://www.riveramural.org/rivera/mural/pane]2.html Page 1 of 1 2-3 O,09 4/ZJ/V' O.40 Al tf i '1 4 4 4-4.1 1 Â¢1 h &;2.r,_4 4 / 1# 411 10 .i - 17 ~1 *} 1 ~-'5 ' ; ~'eg~e|~ivera wai Panfli ..7 - )f~ Ly. ~* 811')Ai,ral Rry . .i 1 .1 Art in Action [fil Panel lfE] Panel 2JEI Panel 301 Panel 4jii] Panri 3 -2 1 \ Instructions: To see extraordinary detail, click on the image below. A new window will open. Then you can click to zoom in. Use the back button to zoom out. No plug-in is needed. CI .-'+MALÂ· jQ#r zxpÂ·Â·-<6:.~ t *- /h.- 4.Â·e-;,Lk/ 2- .1, ..2. V . 9444 1 4 3- 2 ... 44. 9. .... G >,1 ... I .- . Copyright Â© 1998-2003 City College of San Francisco ittp://www. riveramural.org/rivera/mural/panels.html 2-4 Page lof 1 Public Works Director's Report Summary < (41 / Date: May 15, 2003 To: The Public Works Committee From: Bill Linnane PUBLIC WORKS DEPARTMENT REPORTS 1) Riverside Drive Roadway and Utilities Proiect Asphalt paving, originally scheduled for Wednesday, May 21St, has been moved up to Monday, May 19'h. The proposed concrete sidewalk is scheduled to be poured prior to paving as is the normal practice. The existing utility poles must first be removed since they are in the middle of the proposed location. As of this date, Qwest has not removed its wires from the poles. The Town will either remove the wire or lay the asphalt against wood forms if Qwest's work is not complete. Both methods will result in the same asphalt product and no change orders will be involved. The project will be open for traffic with the paving complete before Memorial Day weekend. The Town will continue to strongly communicate with Qwest. I will have more information concerning the project by Thursday's Committee meeting. 2) Gateway Sign Proiect Construction of the project is scheduled to begin next week and be complete by mid-June or earlier. Staff is currently attempting to resolve a certain utility easement issue related to electric and water service to the site. The original plat of the property adjacent to the sign dedicated a 10-ft. strip of land between Town R.O.W. and CDOT R.O.W. A copy of the plat showing the strip is attached. The strip is owned by the original parties that signed the plat and is not dedicated for utility use. Electric and water services to the sign were proposed as crossing the strip immediately adjacent to the sign location. I noticed the easement oversight last week and will attempt to obtain an easement, but this may be difficult. An alternative connection point for electricity and water is available at the northwest 1 comer of Dry Gulch Road and Hwy. 34. The route will be longer than the original plan and will increase the cost of the project and Staff will update the Committee prior to proceeding with the longer route. 3) ISTEA Enhancement Grant Applications The Town is in the process of applying for two ISTEA Enhancement Fund grants (the agenda listed only one). The attached grant application letter indicates that $371,000 is available for the CDOT fiscal year 2003 Guly 2003 - July 2004). Construction must begin during that time frame. Applications are due May 16th and decisions will follow. Staff, with the assistance of Cornerstone Engineering, is in the process of preparing an application for two projects: A. Fish Creek Trail Phase 3 - Budget $190,000; grant application $150,000. B. Fall River Trail Phase 3 - Budget $300,000; grant application $150,000. You will be updated as we receive more information. 4) Transportation Plan by Felsburg, Holt and Ullevig As you know, the County and CDOT are managing the report project. Staff received a draft of the report last week and Wil Smith is currently coordinating a request for a presentation for the Town and other involved personnel. I will update you when more information is available. 5) Trails Projects Update A. The Knoll Trail Surveying is complete and the trail preliminary location has been staked with input from Staff and Knoll Committee representatives. The Trail Committee will be invited to a walk-through within the next week and the trail design will follow. Final design is anticipated to be complete by July lst. B. Fall River Trail Phase 2 Mountain Constructors mobilized this week and construction is estimated at 90 days. The original schedule presented at the April PWC meeting indicated construction was to have begun April 146. Construction workload is the source of the delay. C. Fish Creek Trail Phase 1 Access easement issues must be resolved prior to signing the contract and beginning construction. Construction is scheduled to begin by the first week of June. The original schedule presented at the April PWC meeting estimated construction to begin May lst. Construction is expected to take 90 days. 6) Misc. Projects Staff and I will attempt to answer questions that the Committee may have concerning any of the projects. 2 1 1 1 LONE PINE ACRES ADDIT/ON , l 3 0 rHE TOWN OF ESTES PARK,COLORADO part oi lthe WÂ·'5 01 Sation 20,1-5//..R.72W of the 6*h PM. -3 -50 41 I.'.9, .f. 25Â£79&12.VA,/ T . 11 ...... . 1 '1 1 4 F - I 'vN,Il ...i.1. ../... 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I' 2 : . I Q 11 -\ NIL 11 h 18 1 1 -1 . 1 1 6- I 1 1 -: 9Â¥ie I 1 1 4 1 1 k ~ 1 1 14 Â»1\\\ -7 ; liale , \ \ L------- _1 - -4 7 L-- /1/ 117HdSV JO 3TOHNVVY 83ME ONUSI)(3 ~4US/X3 NOUÂ¥301 NOIS ROADWAY N IS AYM31Â¥0 0Nf~IÂ¥ *Â£ .QN AVA&HOIH 'il ALINAINWOO 03SOdONd AKE AVE. - -0-- 1 1 '. LARIMER i WELD ~ UPPER FRONT RANGE ~ TRANSPORTATION PLANNING REGION MORGAN~ P.O. BOX 758 GREELEY, COLORADO 80632 April 21,2003 E Â© IE 0 V 12 1 APR 2 2 2003 ~ 1 -Rich Widmer, Town Administrator Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Dear Rich Widmer, Town Administrator: The Upper Front Range Transportation Planning Region (UFRTPR) and the Colorado Department o fTransportation (CDOT) are accepting applications for additional Federal Enhancement Projects for fiscal year 2003. CDOT has asked me to contact you and encourage you to submit applications for these projects. These applications are due in the Region 4 office by May 16, 2003, at the following address: Jeff Manuel, Enhancement Coordinator, Colorado Department ofTransportation, 1420 2nd Street, Greeley, Colorado 80631. Enhancement projects fit into one or more of the following broad categories: Pedestrian and Bicycle Facilities, Historic Preservation, Transportation Aesthetics, and Water Quality Mitigation of Water Pollution from Highway Runoff / Proj ects that reduce vehicle-caused wildlife mortality. The federal funding that will be available through CDOT Region 4 to the Upper Front Range counties of Larimer, Weld, and Morgan is estimated to be as follows: Year 2003 - $371,000 These projects should be relatively inexpensive, with the local government agency contributing a minimum of 20% ofthe totalprojectcost. Likewise, construction should be ofshort duration and not take more than one to two years to complete. CDOT will review all applications for completeness and eligibility. When the review is complete, the UFR Executive Committee will rank the projects within its jurisdiction and make a recommendation to CDOT. Ifyou have any questions about the enhancement program or need a copyo fthe guidelines and application materials, please call or.JeffManuel at 970-350-2170 or e-mail JEFF.MANUEL@DOT.STATE.CO.US. Sincerely, -1 - 07 l) A / F Frank B. Hempen, Jr., P.E. Upper Front Range Transportation Region Secretary LABMER COUNTY WELD COUNTY MORGAN COUNTY .:12'*Z3222 6= COMMISSIONER GLENN GIBSON COMMISSICNER W. 1 GE]LE WARK PETERSON. P.C. ENGINEERING FRANK 3. HEUPâ‚¬74 JR- P.E.. PUBLIC WORKS (970)498-7003 (970) 356-4000, EXT. 3750 (970*42-3500 PR,1110 0,0 NE~CLED PAPER R-3-1 ~ PREPARED 12/04/02, 08:37:47 BUDGET PREPARATION WORKSHEET FOR FISCAL YEAR 2003 . 2001 2002 Year 2003 2004 Actuals End Estimate Approved Budget Approved Budget ACCOUNT NUMBER ACCOUNT DESCRIPTION k 712 â‚¬01 E CTÂ·6 1-0 A- MGR4 FISH CREEK TRAIL (CC TO SCOTT) 190,000 FALL RIVER TRAIL-PHASE II 300.,000 4--- 24 1Â·1 A 04.2- ,v, EUT A At, Ape'-14./Â¥r, 0.13 -------------- 490,000 204-5400-544.35-61 PARK IMPROVEMENTS 0 0 30,000 0 LEVEL TEXT TEXT AMT MGR3 SKATE PARK (TOWN PORTION) 30,000 -------------- 30,000 --------------- ** CAPITAL/INFRASTRUCTURE 475,112 1,618,500 1,118,000 915,000 DEBT SERVICES 204-5400-544.41-02 INTEREST ON BONDS 0 0 0 0 --------------- ** DEBT SERVICES 0 0 0 0 CONTINGENCIES ni t 204-5400-544.60-01 CONTINGENCIES 0 0 0 0 p CONTINGENCIES 0 0 0 0 COMMUNITY REINVESTMENT 1,370,561 3,161,539 2,103,612 1,666,484 &01 -.... COMMUNITY REINVESTMENT 1,370,561 3,161,539 2,103,612 1,666,484 6 ..... COMMUNITY REINVESTMENT 1,370,561 3,161,539 2,103,612 1,666,484 R R-3-2 71 "7..1.t~ r /4â‚¬1.3.4 M, ~ 31%& 2, s 45 - Este, Valley f.4* .4 Tron,portation Alternatives Study 242:11 AL- 4*- EXECUTIVE SUmmARV 1 4,7*... C 29 f '*'/ ie ) â€¢te Int,oduction 1 . 211.N: b: t 9,Â· LAF The Estes Valley is the eastern gateway to Rocky Mountain National Park (see Figure ES-1). With the two primary entrances to Rocky Mountain National Park (RMNP) being accessed via Estes Park, the majority of the more than 3.3 million people who visit RMNP each year travel through Estes Park. Nearly three-fourths of these visitors come between June and September, resulting in incredible pressures on the local transportation system. Residents and visitors alike currently experience long delays, backups and over-capacity conditions in downtown Estes Park during the busy summer tourist season. Projections by RMNP indicate that annual visitation to RMNP could increase tonearly five . million people over the next 20 years. In addition, the population of the Estes Valley is expected 6 to increase from 11,000 to 19,000 residents by 2020 and commercial development is expected to increase by 658,000 square feet (SF) (an increase of 18 percent). Without improvements to 4., the transportation system, this growth would result in more congestion and longer delays. This would have* a negative impact on the quality of life for.Estes Valley residents as wellas on the quality of experience for visitors. In response to the current and expected future levels of congestion, the Town of Estes Park, RMNP, Colorado Department of Transportation (CDOT) and Larimer County jointly identified the need for a comprehensive transportation plan for the Estes Valley. This study was included in the Upper Front Range Regional Transportation Plan as a "high priority" project. CDOT was successful in receiving a grant from the Federal Highway Administration (FHWA) through the -t.li}k Transportation and Community and System Preservation (TCSP) pilot program to fund much of this study. This study was conducted in conjunction with the transportation study being -f:..e. conducted for RMNP. Project Goal and Objectives The goal of the project is to develop a well-balanced, multi-modal transportation system that addresses existing deficiencies and accommodates future travel needs for the Estes Valley in a safe and efficient manner. N Op *i . The project objectives include: â€¢ Providing a wider range of transportation choices â€¢ Maintaining the environment and reducing congestion Lip L. â€¢ Improving the visitor experience ~ 1 Pelibu,9 Holt & Ullevig - URS Corp. = De,ign Studio, Wvt = Entrance = Hammer Sile, George Auociate, 45 - w R-4-1 ,h Â¢k .4 'rp I.Ji/Mmwola . 1. 6.15 Efia 0 3 4 - ..9 - 11- I 1 2 2iiiÂ·' Z2. , 13 - 22<N :. 0 2 R & 0 0 M - m CO 4- PH 43'nE) ba 'PH Hes/049!3 â‚¬ U.1 a -1 ..ty.,- -19: a : I M %* ft'Â·11 Z f 5 23,-d ' - *4;, UJ 2, 1 43 1 > . b (5 442. . 11 -1 b 0 4 : C. - N a 1 - :. c J . 4. tanle O / Sa 414/ -------- 'Et-,0 . . * 1 * 0 laig . te' 2 E A~â€¢side Dr J I 2 : 0 6 @Av JOBe,Doer,m ~ - 4 5- -4 ' - , 4 : 1 99 M .4. &1 69= 22 % i El 1 - 1 , 41 m. mi; : 3 5 4 0J/e7 sIXJew = ... . %/ i W *b - 44 - m.... 3 4 . C W at) - O 8 .8 8 2(. 2 't J E , 11Â·f Â· - - Â·IllÂ· Â·Â· Â· Â»6 =rl Z - IiI - 2 8 09 i. f 5 1. 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