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Home My WebLink AboutPACKET Public Works Committee 2003-03-20AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE MARCH 20,2003 8:00 A. M. Preparation date: 3/14/03 *Revision date: ACTION ITEMS: 1. Knoll Trail Trail Design/Construction Management - Scope of Services approval 2. Fish Creek Trail - Phase I Request approval of bid 3. Fall River Trail - Phase 2 / Performance Park Connection Request approval ofMountain Constructors Inc. price 4. Parks Department Irrigation SCADA - Conservation Trust Fund Request to proceed REPORTS: 1. School Campus Pedestrian / Traffic Safety Report 2. Highway 34 Gateway sign - locations discussion 3. Pedestrian Timers Report 4. Approved Fall River Trail easement Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. I , TOWN of ESTES PARK Inter-Office Memorandum March 18, 2003 TO: Public Works Committee - FROM: Bill Linnane 6,0/ 1.,==/- SUBJECT: Knoll Trail Phase 1 and 2 Design/Construction Management Scope of Services Background: The Public Works Department is assisting with the Design and Construction Management of the Trail, Phase 1 and 2, budgeted in 2003 and 2004 respectively. Please refer to the attached sketch. We received a Phase 1 and 2 Design Scope of Services from the team of David Duclos with Blue Sage Landscape Architecture, and Cornerstone Engineering. Please refer to the attached memo from Bob Joseph and proposed costs from Blue Sage. Blue Sage has designed trail systems in RMNP and around the State and Bob Joseph recommends the company highly. Blue Sage will design the project. Cornerstone will prepare the surveying map. The Scope fee is listed below. (Continued on Page 2) Cost/Budget Budget 2003 Budget $174,000 for Design/Construction Management/Construction 2004 Budget $147,500 Cost Blue Sage $23,000 Cornerstone $ 2,000 Design/Construction Management (Total) $25,000 Action: Staff requests and recommends approval of Design/Construction Management Scope of $25,000. BL/mjs Attachments 1-1 . Background - Continued.#om Page 1 Phase 1 and 2 design is scheduled to be complete by July 1St. Upon completion, Cornerstone will act as the General Contractor and solicit prices from subcontractors. The Trail Phase 1 construction cost and request to proceed will be presented at the July 17th Public Works Committee meeting. The Phase 1 construction is scheduled to begin August 1St and to be complete by October 5, 2003. Hopefully, the construction team will honor similar unit prices for Phase Z scheduled for early 2004. 1-2 Community Development Memo To: Public Works Committee From: Bob Joseph j:gta CC: Bill Linnane Date: March 17, 2003 Re: Knoll/Willows Design and Construction I am happy to present and recommend approval of the attached scope of services from Mr. Dave Duclos, Blue Sage L.A., for design and construction administration services on the Knoll/Willows project. Mr. Duclos has had a long career practicing Landscape Architecture in Colorado. His experience indudes the design and construction of Riverside Plaza in Estes Park, as well as several years working for the National Park Service in the Denver Regional Service Center where he was responsible for planning and design of major trail projects including the Rehabilitation of the Gap, Cumberland Gap National Historic Park. Also, Cornerstone Engineering has agreed to provide surveying and construction expertise. The two firms would work together to control costs and deliver careful design and timely construction of the trails. Cornerstone would act as general contractor, and Mr. Duclos would be on site to guide the construction and provide the best possible field execution and fit. The design process will begin immediately, with Final Design and Cost to be complete by July 1. Approval of the construction contract is expected to be requested at the July 17~h committee meeting, and construction starting the first week of August. The Not to Exceed costs of $25,000 for surveying and design will be billed out at the firm's respective hourly rates as per the attached fee schedule. 1-3 ' 'BLUESAGE LANDSCAPE ARCHITECTURE FEE ESTIMATE KNOLLS WILLOWS TRAIL DESIGN Estes Park, Colorado March 14, 2003 Preliminary Design includes: Meetings with the Citizens Advisory Board and Public Works Site visits to develop familiarity and review existing documentation Stake a preliminary trail layout Character Sketches related to design elements Layout review and survey coordination Review with Division of Wildlife, and Historic Restoration Develop Colored Site Plan and Graphic Sections, Details Review with Citizens Advisory Board Revise Plan as needed to obtain approvals Proposed Fee for the Preliminary Design shall be on an hourly basis with a maximum fee not to exceed $ 6,000 Final Design Refinement of design details for trail construction, parking area, bridge, trail entry, graphics, etc. Review design with regard to maintenance Coordinate with Construction Contractor with regard to cost, construction details and materials, equipment, phasing, access, schedule, etc. Prepare final set of construction drawings and specifications Periodic reviews with Town and Advisory Board Proposed Fee for Final Design shall be on an hourly basis with a maximum fee not to exceed $ 7,000 1700 Niagara St. Denver, CO 80220 (303) 770 - 7201 FAX (303) 770 - 7132 1-4 ' ' BLUE SAGE LANDSCAPE ARCHITECTURE Construction Administration: Review with Contractor re: construction methods and equipment in sensitive areas Review of Construction Costs and Schedules Field work including layout, limits of access, protected areas, construction fencing Field design and layout Review correspondence between contractor and others Review Contractor Pay Requests, Field Changes, Change Orders Regular meetings with Contractor and Town Fees for Construction Administration shall be on an hourly basis with a maximum fee not to exceed $ 10,000 TOTAL FEES, not to exceed $ 23,000 1700 Niagara St. Denver, CO 80220 (303) 770 - 7201 FAX (303) 770 - 7132 1-5 'BLUESAGE LANDSCAPE ARCHITECTURE HOURLY RATES January 2003 Landscape Architect $ 85 per Hour Auto Cad Operator $ 50 per Hour Direct Expenses include copying, photos, plotting, mileage at $ .33 per mile, reductions / enlargements, mounting, graphic supplies. All expenses will be billed at direct cost, on a monthly basis. Hourly rates will be totaled and invoiced monthly, with payment required within 30 days. 1700 Niagara St. Denver, CO 80220 (303) 770 - 7201 FAX (303) 770 - 7132 1-6 03/18/2003 08:20 9705862459 CORNERSTONE ENGINEER PAGE 02 CORNEASTONE (970) 586-2458 437 South St. Vrain Estes Park, CO 80517 Fax (970} 586-2459 ENGINEERING & ~ SURVEYTNG. INC E-mail: ccs@charter.nel March 17, 2003 Mr. Bill Linnane Director ofPublic Works Town ofEstes Park P.O. Box 1200 Estes Park, CO 80517 RE: Knoll Trail System Dear Bil]: Cornerstone Engineering & Surveying, Inc. (CES) appreciates the opportunity to provide the following scope of services for engineering work associated with the Knoll Trail System. Our role will be to provide engineering and surveying support for Dave Duclos of thA; associates, inc. during the preliminary and final design and construction estimating portion ofthe project. Our fees for the aforementioned services will be $2,000. Additionally, CES will provide general contractor services to construct the trail system in the ecologically sensitive area. Ifyou have qugtions or need further information, please contact us. S+dll ~ C~iler~~~Engineering & Surveying, Inc. /K#4 Prochaska, P.E. 1 Prmcipal 1-7 ....- Z 3 .- 11%~, '<fwikÂ¥'10â€¢Hill'+0 3/pzwi,153:lia"Elb// 1.7" trltr~ A , 14.. '-0-1' j b , . ~lt?ge~ 4 1... 012/ M~%- i * Â·*a -Y .. .... h. -% J & 91.01\ f,Q TJA <.vÂ·_*44:4/9/ iet/*Ing",2..Am/*iray'l 'ity .. ,Â·484*, < .1.4 .. 'firf -fiCkfit--1 - .2 w_. 4 .> )Â£: r I Â·< ; ~ 2.*' ..9 f i kybd I 1. 1 awy ,\ 4 : , Lip'* 1-W :gbil 11 ; r. I 1. . A.4.. *Ek &7 4 -VY#/ft<f: 1 I . ...2/ _- #1- - '-2,Â·. ..1":11 h ~,crf r 1 M. = .%, r ...,r .W,/-1 â€¢d.. r /32 ..1.r - - ~.4: T.- - . ~E r h Â©, 0%1Â»~ 27$ . .4, 01 I ,/a- â€¢ 4,1, 11.49 ' r , ..1 -- - If \ - -'.0 - : \ biL faÂ· _L =1 - re 61, Mf- . g f t # ii ~ ~ 1. '':6>. ..61. ,(.-2 - * u 3Â·6:5 . T, .. r ,-4 +64* .... 1 16 3D, 1-'At 0. T- ..i I - 1. 92 l' t I . 1 I .r.- . i 8 nt M -D-- 71 .51'Z, .Plrf * .. 0077 . -4.Â· / i 0- J,116 3 "* / '~ . .<- : 4-Ne n,6 1 Â¥ 1. - .... .7 f I I.Y~ 12 ' 44 i 7/1 .1 . 5 '62 44 *-:~ Â·: 8<,&1*kirju,",<.4* 1 %,r .. ? :1 .. Iift# 44 A VII b .., f ~ Il 1 :.ade I yti r e 424<. ie .6 Â«37 .. , .... 1.â€¢119*=d/*FEJ'fl,1 (res 4#.112~Fp:p :Â· 94, i ;tiliall/Nitilifir.460##fille:*16: Bt~31â€¢ G. â€¢a /1/gria.'/ Â·311* - D A ::r, 29'liz~. c '46<. 11/ %%. â€žc, Â·Saaâ€¢~Â·. *p- Twir, 1%-,--# 4Â· Â· :b 'Â· -Â·7=B ~ â€¢74 w-142~-1 rf-' iwillf,DFÂ¢194:I .UN %- I 'J~f-il@%93,&51- 40 bid,I~jIâ€ž:'7LI~1.F.tuhai)~ I TOWN of ESTES PARK Inter-Office Mennorandunn March 18, 2003 TO: Public Works Commitbee 6/#/ FROM: Bill Linnane SUBJECT: Fish Creek Trat Phase I Construction / Award Bid Background: The trail construction was put out to bid early this month and the bids are due Wednesday, March 19th. The late date was to accommodate the contractor. The bid results will be handed out at the committee meeting, or possibly late Wednesday afternoon. Hopefully staff will recommend and request awarding the bid. The Construction Plans trail alignment will be shown at the committee meeting Thursday. Construction is scheduled to begin March 26th and be complete in 45 working days which would be May 28th (Memorial Day is May 26). Cost/Budget Budget $312,800 remaining for construction* Cost Bid results to be distributed at the committee meeting Action: Hopefully, a request to award the bid and request to proceed with construction will be presented at Thursday's committee meeting. BL/lb 2-1 .. TOWN of ESTES PARK 3 Inter-Office Memorandum March 18, 2003 TO: Public Works Committee FROM: Bill Linnane SUBJECT: Fall River Trail Phase 2 Request Approval of Mountain Constructors Cost Proposal Background: A project location map is attached for your reference. The Phase 1 section of the trail has just recently been completed. The contractor, Mountain Constructors, pfovided a quality product in terms of the physical trail and customer service. The Town is very satisfied with the end product as well as Mountain Constructors. (Background continued on Page 2) Cost/Budget â€¢ Cost $174,655.50 Note: This cost will be offset by the Willows Condos $40,000 (See attached Aprillst payment memo to Pete Brandjord) â€¢ Budget $133,766 remaining for construction â€¢ The excess $41,000 will be funded by the $42,000 under-budget cost of the Stanley Avenue Trail Phase 2. Action: Staff requests and recommends approval to proceed with construction of the Fall River Trail Phase 2 at a cost of $174,655.50 to Mountain Constructors BL/lb 3-1 . r (Background continued from Page D In accordance with the attached Phase 2 cost proposal, Mountain Constructors has agreed to honor its Phase 1 unit prices, except for pavement markings and embankment material. The Phase 1 bid was presented and approved at the October 17, 2002 Public Works Committee meeting. A copy of the minutes is attached. The major items of Phase 2 include construction of a pedestrian bridge similar to all of the other existing trail system bridges and construction of approximately 1,000 L.F. of 10-ft wide concrete trail. The proposed trail will begin where Phase 1 ended, cross the proposed pedestrian bridge, and follow Lot 21 to the east Note that Lot 21 Conservation Land Trust easement discussions are currently taking place. As shown on the attached map, the trail will cross the existing bridge access to the Filbey Trailer Park property and proceed eastward along a trail easement and connect to Performance Park. At this time I want to pass on our appreciation to the owner and representative of the trailer park property, Robert Filbey and his son-in-law, Noel Lane, for granting the Town this trail easement The easement will eventually be incorporated into a public use outlot that extends to the centerline of the river. This easement and hopefully the Lot 21 easement will be valuable assets of the trail system. Phase 2 construction will begin the last week of March and be completed by Memorial Day. 3-2 u Ck CE 4 - 1 Z 2.6 1 00 A 2 0. ~ ~n= 00 2 \\ U O 0- 0 0 - . LU 0 . <C N A â€¢ 0 0%~ -1 XXX 0 0.* B 0 0 * Â¤~ It_ a 7- U C X 1 1 3-3 3ONVIN O=lh13d >ihlvd Â» 1 2~ Z 101 0 WILL S CONDO 133=1 09~V= HONI L 39001 CORNEASTONE (970) 586-2458 437 South St. Vrain Estes Park, CO 80517 27Â·lk Fax {970) 586-2459 ENGINEERING & /Pic",fk SURVEYING, INC. E-mail: ces@charter.net February 25,2003 Mr. Bill Linnane Director ofPublic Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Fall River Pedestrian Trail, Phase II Contract Schedule Dear Bill: Please find attached cost proposal for Mountain Constructors, Inc. to construct Phase II of the Fall River Pedestrian Trail. Mountain Constructors have honored their unit cost from Phase I of the Fall River Pedestrian Trail except for two items. 1) Item 203 Embankment Material Complete-in-Place; during the Phase I portion of the project the majority of the embankment material was produced on site. For Phase II, the embankment material will be purchased offsite and transported onto the site. The cost for embankment material went from $12 up to $19 per cubic yard. The additional cost is reasonable for importing offsite material. HWY 36, Fish Creek Road project, embankment material was paid at $19.55 per cubic yard. 2) Item 627 Preformed Therm Plastic Pavement Marking (x-walk/stop line); the cost for striping went from $6.00 to $10.00 per square foot. The cost increase is a result of a cost increase to Mountain Constructors from their striping subcontractor. At $10.00 per square foot, Mountain Constructors unit cost is still less than G. L. HoffConstruction at $15.86 per square foot. G. L. Hoff Construction was the other bidder for Phase I of the Pedestrian Trail. 3-4 Page 2 Mr. Bill Linnane Director of Public Works Town of Estes Park February 25,2003 3) Item 202 Removal of Trees; this item was bid at $150 per tree for Phase I of the Pedestrian Trail. For Phase II, the item was bid on a lump sum basis with a total cost of $15,000. With over 150 trees greater than 3 inches in diameter, the unit cost is lowered to approximately $100 pg tref. There alp exists approximately 200-300 trees less than 3 inches in diameter. Mountain Constructors solicited to Cornerstone Concrete and Mountain Concrete Construction, Inc. for the concrete work subcontractors. Mountain Constructors has maintained Cornerstone Concrete for the concrete work based on unit cost, insurance and bonding purposes. Mountain Constructors cost for Phase II of the Fall River Pedestrian Trail is $174,655.50. Cornerstone Engineering and Surveying, Inc. (CES) has reviewed the unit cost and extensions and has found no irregularities in the cost schedule. CES recommend that Mountain Constructors, Inc. continue with Phase II of the Fall River Pedestrian Trail. If you have questions or need further information, please do not hesitate to contact me. Sincerely, Cornerstone Engineering and Surveying, Inc. I /3 UR Michael S. Todd, P.E. Principal 3-5 02/21/2003 13:01 9707852515 MTN CONSTRUCTORS INC PAGE 02 44/R+T February 21, 2003 Mike Todd Cornerstone Engineering and Surveying 437 S. St Vrain Estes Park, Colorado 80517 RE: Fall River Pedestrian Trail - Additional Work Dear Mike: Enclosed is the completed contract schedule for the above referenced project. We would like to start this work as soon as possible. Please review and if you have any questions or need additional information please call me at 970/785-6161 (office) or 970/396-1784 (cell). Thank you, 94Â« Joe Kuntz Project Manager Enclosure RO. BOX 405 â€¢ PLATTEVILLE, COLORADO 80651-0405 Â· (970) 785-6161 3-6 02/21/2003 13:01 9707852515 MTN CONSTRUCTORS INC PAGE 03 02/07/2003 17: 11 9705062459 GUI#Itlib I Unlt t=!9011!lur , rn/,1- w 4 . I PAGE: 3 of 5 DATE: February, 2003 TOWN OF ESTES PARK CONTRACT SCHEDULE FALL RIVER PEDESTRIAN TRAIL, PHASE It 203.020 ITEM APPROX. LINE NO. DESCRIPnON UNE gUAN-rITY UNIT PRICE BID AMOUNT 0005 201 Clearing and Grubbing LS, 1 S 4000 - $ 4000- 0010 202 Removal of Structures L.S. 1 $ /600 - and Obstructions 0012 202 Removal of Power Poles EA. 2$ 2 00 - $ Leo U_L_ 0015 202 Removal of Trees L.S. 1 $ ./ 5~000 - i /6-000.-7 0020 203 Embankment Material C,Y, 670 $ _1~LII $ /272 0 - (Complete in Place) 0025 207 Topsoil C.Y. 270 $ 9 - $ 2/DO 0030 207 Stockpile Topsoil C.Y. 270 $ ,- - S Â· /GAO - 0032 208 SiR Fence LF. 200 .RJ 3 40 0 - 0035 208 Erosion Bales EA. 10 $ 2 52 - _ $ A 5-0 - (Weed Free) 0037 210 Reset Fiber Optic Cables L.S. 1 $ /2 00 - %. /,20 6 - 0040 212 Seeding - (Native) ACRE 0.5 $ 1.200 - $ //00 - 0045 213 MLf|Ching - (Weed) ACRE 0.5 1_ 5700 - Free Hay) 0050 213 Mulch Tackifier LB. 75 S 4.96 3 4,27.$-0 0055 216 Soil Retention Blanket S.Y. 150 $ 3 ... $ 45-0 - (Straw/Coconut) 0060 508 Rip Rap (18 Inch) C,Y. 12 $ 46 - $ 9572 - --- 0062 801 Concrete - Class D C.Y. 30 3 3-g-0 - $ /6 Â¢-08 - (Bridge Abutments) 0064 602 Reinforcing Steel L.B. 970 $ 0Â· 50 4% 495 - 0065 603 12 Inch Corrugated L.F. 60 $ 35 - . $ 2,00 - Steel Pipe 0067 603 12 Inch Steel End Secton EA. 5 S_/5-8 $ 960 - 0070 607 Fence (Plastic) L.F. 100 $_2 $ .@bb - 0075 608 Concrete Bikeway 4190 S.Y. 1190 $ 39 - $ 4 /4.5-0 (4 Inch) 3-7 02/21/2003 13:01 9707852515 MTH CONSTRUCTORS INC PAGE 04 82/07/200J 17:11 9705862459 CORNERSTONE ENGINEER t-,mull 0 J PAGE: 4 of 5 DATE: February, 2003 TOWN OF ESTES PARK CONTRACT SCHEDULE FALL RIVER PEDESTRIAN TRAIL, PHASE 11 200.020 ITEM APPROX. LINE NO. DESCRIPTION UM!I QUANTITY UNIT-ERICE BID AMOUNT 0076 814 Sign Panel (CL1) S.F. 12 $ 2,5- $ 300 - 0077 614 Steel Sign Post (2 in. Round) LE 26 $ , 5- $ 39 0 0080 626 Mobilization La 1 $ /4-060 - $ /4-0 64 - 0081 627 Epoxy Pavement Marking GAL. 1,5 $ 1.36 - $ /ts- - 0082 627 Plefonned Thermal Plastic 8.F, 120 $ jO -- $ /.2 DO - Pavement Marking ( X-walk - Stepline) 0083 628 58 fl. Prefabricated LS. 1 $ 245-04 -$ 3 4 46 0 - Pedestrian Bridge 0D85 630 Flagging HR- 240 5 24 - $ 9760 -_ 0090 830 Traffic Control Mgmt. DAY 15 $ 4,25' - ; 6 3 -1 G_ 0095 630 Traffic Control DAY 27 $ US- - 5 3 1 9-F Inspection 0100 630 Construction Traffic EA. 27 .$ 70 - _ 1 /090 Sign (Pane! Size m 0105 630 Construction Traffic S.P. 32 $ 1%_- $ S--7 6 - _ Sign (Special) 0110 630 Drum Channelizing EA. 20 $ 30 - $ 402 - Device -- 0115 630 Traffic Cone EA. 40 $ -7 $ 29"0 TOTAL BID s -)-7 4, 6 is...SID 393-k B\Dfln~Nords) O,ug k~u vots.- 541,12,4,7.0- 7-0.... -Til#.,u.,- ,â‚¬1, Al,v,l-â€¢6 F,p 79 - tivE rI)oL,+4â€¢ s A-â€¢0 FIFTY Cs.â€¢ a 3-8 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, October 17, 2002 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of October 2002. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: All Also Attending: Town Administrator Widmer, Public Works Director Linnane, Town Attorney White, Deputy Clerk van Deutekom Absent None Chairman Barker called the meeting to order at 8:00 a.m. The agenda was modified to cover the Fall River Trail item and the reports regarding Cardboard Recycling and Landfill and Transfer Station Rates prior to Trustee Gillette's departure at approximately 9:15 a.m. FALL RIVER TRAIL - PHASE 1 - REQUEST TO AWARD BID. The following bids were received for the Fall River Trail - Phase 1 Project: Mountain Contractors Inc. $248,589.50 G. L. Hoff Construction $290,372.64 The original bid design proposed ending Phase I between James St. and Valley Rd. After further review, Staff recommends ending Phase I at Valley Rd. to provide a safer connection to the Town's roadway system and the W Wonderview Bypass. The estimated cost of the additional extension is $38,000. At the August Committee meeting, the Willows Condominium Assn. (Assn.) requested the section of trail adjacent to their property be relocated across the river and onto Colorado Department of Transportation (CDOT) right-of-way. At Staffs request, Mountain Constructors estimated an additional $70,710 for this relocation, to include construction of a 56-foot by 12-foot prefabricated steeIANood plank bridge (actual bridge cost is $31,000). However, the Assn. presented a proposal from Rocky Mountain Prestress to install a 40- foot by 10-foot footbridge and offered to pay $15,000 to only cover their bridge cost. This offer was not acceptable to Staff. Since no agreement has been reached with the Willows Condos property. owners and since the easement across the trailer court property is still under negotiation, Staff recommends starting Phase I adjacent to and west of the bridge and ending at Valley Rd. The additional cost to the bid is estimated at $28,000 ($38,000 extension costs minus $10,000 from the Willows). The trail section between Performance Park and the bridge (Phase Il), which crosses the Willows Condos and the_trailer court properties, could be budgeted and constructed in 2003. Costs associated with Phase I are as follows: Mountain Constructors bid $248,589.50 Valley Road extension 38,000.00 Willows Condos Section (deduction) (10,000.00) Sub-total $276,589.50 Contingencies @ 6% $ 16,000.00 Estimated total cost $292,600.00 The 2002 Budget includes $268,000 for Phase I of the Fall River Trail. The $24,600 3-9 Â· RECORD OF PROCEEDINGS Public Works Committee - October 17, 2002 - Page 2 deficiency could be funded from the Community Reinvestment Fund. The Committee recommends awarding the bid to Mountain Constructors at a total cost of $292,600, with the $24,600 deficiency funded from the Community Reinvestment Fund. Phase I will begin adjacent to and west of the bridge and end at Valley Rd. The remaining trail portion between Performance Park and the bridge (Phase 11) could be constructed in 2003, if approved in the budget process. Willows Condominium Easement Discussion: Town Attorney White briefed the Committee on the status of negotiations between the Town and Willows Condominium Assn., Inc. (Assn.) and discussed the proposal submitted by the Assn. from Rocky Mountain Prestress mentioned above. Attorney White explained the discrepancies between the proposal submitted by Rocky Mountain Prestress ($15,000) and Mountain Constructors ($31,000), noting that the $15,000 proposal did not meet project specifications or CDOT specifications. Audience comments were heard from: Attorney Phipps, representative of the Willows Condominium Assn., Tom Morroni/300 Far View Dr. #17, Ron Schacher/300 Far View Dr. #15, and Howard Johnson, 300 Far View Dr. #14. Items discussed include the budget approval .process, cost differentials, bridge ~~specifications, and negotiation complications. Kerry Prochaska/Cornerstone Engineering explained the detailed bid schedule presented to the Committee comparing the Engineer's estimate and bids received from Mountain Constrpctors and G.L. Hoff. He noted that the original estimate of $48,000 presented at the August 15th Committee meeting was a rough estimate only. Since that time, detailed bids, to include all aspects of the project, have been received and presented to fhe Committee. He also reported that his staff would meet with a representative from Rocky Mountain Prestress today to tour the site and present bridge specifications used by other contractors to bid the project. Chairman Barker noted that in order for the Town to relocate the trail, the Assn. will need to agree to,share the $70,000 cost of the relocation and the Assn. should incur a majority of that cost. He explained that if the Assn. intends to submit a revised proposal from Rocky Mountain Prestress, they should do so prior to the November 21 St meeting. He also verified that Attorney Phipps is the official contact for the Assn. and will handle all negotiations regarding this matter. The Committee will provide direction to staff in order to settle this matter expeditiously. WATER RIGHTS FEE REPORT. Continued to the November 21St meeting. GLACIER WATER PLANT REHABILITATION PROJECT - REQUEST TO PROCEED. Cornerstone Engineering has designed changes for the Glacier Water Plant filter building to meet upcoming regulations and has negotiated a quote with Benson Construction, who previously handled repairs to the Glacier filter under drain, air blower, laboratory addition and the intake structure. Computer programming for the project will be performed by ITS. Project costs are as follows: Filter media from WAACO (ordered in June 2002) $ 25,468 Benson Construction/ITS $ 275,524 Total Cost: $ 300,992 The 2001/2002 Budgets include $220,000 for Glacier filter upgrades. The $81,000 deficiency can be funded from the postponed Marys Lake Pump Project ($40,000) and supplemented from the Water Fund ($41,000). The Committee recommends approval of the Glacier filter upgrade as presented to be fundedas outlined above. 3-10 Page 1 of 1 Bill Linnane From: Bill Linnane Sent: Monday, March 17, 2003 6:46 PM To: Pete Brandjord Subject: Fall River Trail Willows Condo group $10,000 April 1st payment Hi Pete, Could you please call me at the end of the day April 1 st and let me know if we received the second payment of $10,000. I put a copy of the agreement in you box. Thanks, Bill 3/17/2003 3-11 TOWN of ESTES PARK Inter-Office Memorandum March 18, 2003 TO: Public Works Committee FROM: Tim Rische Bill Linnane LL SUBJECT: Phase 4 S(ZADA Irrigation System Background: The SCADA system allows one person to program, operate, and monitor the Town's irrigation systems from one computer centrally located at the Parks Shop. Phase 4 is budgeted for this year and is shown on the attached map. All equipment is supplied by L.L. Johnson and will be installed in house by Wes Reichardt The tentative schedule for installation begins on July 31, 2003 and is to be completed by September 5,2003. Cost/Budget Cost $28,664.58 Budget $30,000.00 (Conservation Trust Fund 211-5900-459-35-61) Action: Staff recommends approval and requests permission to proceed with the project BL/mjs Attachment 4-1 ' I Â· . , .Icci----- --2-2-2-1~. - lill'Â·'An/*Ill 0 , 9 E-'. 4 .\ , 1 -~h . - % ~ .*.~1 s~:95:iST:te: i.i:$:4 o;\ (d) 1 ...........Due .....0/ . 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BUIMIA *MIPI!/A â€¢ 0 3 p.08 e6P!8 I!040 4 1, eant le,ort â€¢ 80!MOOW 041 10 VOINAÂ· 6uiâ€¢AOIA .#101!A,â€¢ - ....Â¥d i \~ I peok, 86mbl Ile,1 Â· 41 peobl .10.H lied ploâ€¢ /,5-2-' \/' 4.1 \ t. , 1.1 Jeweo Joils!.A v sielient,peaH dNI'llâ€¢ 83u 3 1@MU lied - *C AMH Sn 9!A 9Â£ AAH Sn m.A >18Â¥d NIV1 MUVd -1VNOI-LIN NIV1NnOIN A>IOON 01 2'_ _#trORIVE f 4 11:322 K - Estes Park School Campus Update f IV. SUMMARY OF FINDINGS/RECOMMENDATIONS The Town of Estes Park has initiated efforts to analyze traffic and pedestrian related issues adjacent to the Estes Park school campus. This campus houses all of the school classroom facilities for the Town, including Kindergarten through Grade 12, in four existing buildings (Elementary School, Intermediate School, Middle School and High School). Also on the school property are the school facilities management office, a school-sponsored day-care facility, and the local Park School District and Larimer County offices. This study is an update to the Estes Park School Traffic Review conducted by Felsburg Holt & Ullevig, February, 1998. This study looked at the following issues: â€¢ Pedestrian activity along Brodie Avenue to evaluate the need for a sidewalk â€¢ Pedestrian activity at the Brodie Avenue/Community Drive intersection to determine if a crossing guard is needed , Vehicle and pedestrian movements to and from the campus to suggest improvements to relieve existing congestion and to improve safety â€¢ Vehicle and pedestrian volumes at the intersection of Woodstock Drive and SH 7 to determine if a traffic signal would be warranted at this location , Signing and striping changes that upgrade the existing traffic control to meet the current V G Manual on Uniform Traffic Control Devices (MUTCD) standards , Evaluating the raised crosswalk at the Graves Avenue/Community Drive intersection to 2 determine if additional raised crosswalks would be beneficial and what the installation guidelines are .. Traffic and pedestrian volumes were recorded during the AM peak hour of October 1, 2002 by Felsburg Holt & Ullevig and volunteers from the Town of Estes Park. Peak school activity was observed 7:45 and 8:00 AM. Based on this observation, the following changes are recommended: Community Drive ( We 61.70 Â©F , 40 406 8 + C\~ ~ â€¢ Upgrade all existing standard yellow and black school signs to the new fluorescent yellowl green standard. ~ â€¢ Replace faded and worn Stop sign at the elementary school exit onto Community Drive. 1 )2 yrEM \ * Stripe and sign a new crosswalk on the north leg of the Community Drive/Brodie Avenue \ 4~ 03 intersection and remove the school crosswalk sign on the south leg of Brodie Avenue. 1 â€¢ Replace three school advance warning signs on Community Drive with the MUTCD \ standard School Advance Warning signs. .E_ Add a new School Advance Warning Sign on East Community Drive. K}010 ZepbUT >TAâ‚¬, 1. 1.~ 3- OJAy srop Grr ALAJES ~ ~~ HOLT & //IM FELSBURG Fed,> C Dâ€¢*, 49 UÂ·Ob 71 71L, 06 45 LUALAA ,)*râ‚¬3 '9~) a ULLEVIG i-O 4.9 Vek'Â£-lt_/per,457rk>A,1 6,6.-p5. 114 BAOU)&02-9 ~AÂ·T;781.A)032 0-~ FJorJ- 4'651006- 'DA,19: Id'(fE U.lie,9-AdieD Page 10 Rl-1 ---Imp, -rev.3.1 //W- /J'51-A'L-L- 2.-\08Â·4 91'09 722- *1 A-60,]Er 1. .Estes Park Sckool Campus Update 1 t. :s:reA ~-2 Add a new School Speed Limit Assembly with flashing Beacon on East Community Drive. 1 4 03 1.7- L , Remove school crosswalk signs-where crosswalks are located at stop signs. - Brodie Avenue C 2-2'FCA- Tv - Th L. U A.,5 5 ) :re 3 . ~- cr~*} Upgrade all existing standard yellow and black school signs to the new fluorescent yellow- 14/0 8 green standard. , Build a sidewalk on the north side of Brodie Avenue between Community Drive and Wapiti 7' Circle. â€¢ Stripe and sign a new crosswalk on the west leg of the Brodie Avenue/Wapiti Circle '7 - P ~rru 22- intersection. , Stripe and sign a new crosswalk on the Intermediate School egress -point on Brodie Avenue.- , Add three new School Advance Warning signs and upgrade an existing advanceÂ·warning _il, sign on Brodie Avenue. *409 F Remove one school crosswalk sign where the crosswalk is located at the westbound stop- 114~ 03 \ sign controlled Brodie Avenue. 7 AD 7 5 1 â€¢ Adda flashing beacon to the School Speed Limit Assembly on westbound Brodie Avenue pbef,404 -1 Â£,ReÂ· Ar east of the school campus. PLU 4 4 A-*r OntÂ·Â£311- 5 6.Â·9$,5ot- CJ'VQAAED. EA c.+6 1 8-0.,rm OV 414 LF, 640, Manford Avenue ( 0- #Fab. 973 72 1 6 J UN4 3 + 9) 8 + 9. 44/03) 1 i~ Upgrade all existing standard yellow and black school signs to the new fluorescent yellow- -~ f <041 green standard. 1 , Replace four existing school advance signs with the standard MUTCD school advance 4/5- 1 1 warning assembly. j JIÂ·b3 ~ , Remove school crosswalk signs where crosswalks are located at Stop-sign controlled I approaches. Jâ€¢ Add two school crosswalk signs with the MUTCD school crosswalk warning sign with 6 downward paint arrow on the west leg of the East Community Drive/Manford Avenue intersection. SH 7 (South Saint Vrain) UNR â‚¬71â‚¬* Â·TO 'F: I 60â‚¬~6 (1~~ â€¢ Upgrade all existing standard yellow and black signs in the school area to the new yellowl and green fluorescent standard. 1 eDoT â€¢ Replace two existing school advance signs with the standard MUTCD School Advance PLJ -ro Warning signs. ~ Â· REGWEur â€¢ Sign and stripe new school crosswalk on the south leg of the SH 7/Graves Avenue 1 8-4,&9#0 intersection. â€¢ Replace two existing school crosswalk signs with the standard MUTCD school crosswalk ~ signs on the north leg of the SH 7/Graves Avenue intersection. 4% d, 0-06 4 1 208% -TO 6 ALL 4 I.AtÂ®,4 BAA: CreRS 1 'TWZ.ouakÂ¥ 5 (,MAâ‚¬*-eo AQ>94 E- 4 froor. bÂ·,,172 5-r-bÂ·-vet- 66'r emy,ippve : 4015,Â°Do : FLAÂ·644,&6 k.,41Â·rr-(36Ac-046(94 4-10â€¢58/429Â· **?UiiI;)0 â€¢Â©0216 Atrr- â€¢4<-uot>â‚¬- 4Â¢DÂ©,OAL.*-_ A.)t, CAe,54;Aucb @Cr 13,(Logie 4(Hool---â‚¬*rRAO, /IB FELSBURG ~1 HOLT & Rl-2 ULLEVIG Page 20 '~~'t-Â·1 , 7.1-/:-1 I , ...:4 ..<7Â¥- 1 2Â£ , & 15&93:% *ER ME] 91610 1 55 i:2)-,3 iE E CO U- 6 E .O 0 (g) Â© - â‚¬ 3) Â© .2 *5 5.2%3 LUZZMWZZ fawl 11 11 11 11 11 11 11 Â®1Â·u 0 e 0 g=U /7 J 60/4 e \Â« I // CD ZZ 9 5 8-3- 0 r r_~__0, / / f\J 0 0 //1 CAP'-3 7 0 I // , n0 / 4 //\. J FE R O C *21 \= 9 r /k 1 .~t O 2/4 -6 -2-r . *)% e 4- ~ ~ _~. - Wapiti 04 3% ~ ~ 11 ~ km<. - LE / J /Â« Md <n (Â® E 1/ go Community Drive LU I mo e)86-t -*- e 3 0 Â®ee 5 ..A (2>4- .. -1-e v r 7 fe VT . c $ ..I7Â£- 4>0 ' 9 i i) (U m t Â»f 3}Ke 4 )(r 3 l.z@i-Â·1111 /4\ Mll ty; JA 45> 5+11111&30 Q' E Community Drive - U -- J = 000 , L 1 """ -it . Street Parkir;,1 ~_Â® Cd K ' DÂ»> // Â® 8 00-jul 202 0 2-9Â© 94114 LAID â‚¬) T 1 gike 'e Rl-3 uooe 8 ein6 SeinseelAI lonuoo O!#all pepuel.Ull]00el sndweo 01 lueoefpv HIGH SCHOOLt 31VOS 011ON co/E/1 891-zo *prts Atejes 10040S )Wed sals3 5 FELSBURG ~~ H O LT & ULLEVIG 4th St. Â®-r\4@) LEGEND @*1- -i- (0) 1 CD .//IA @ A. Â® u - Â® Manford Ave. * 0 Â® fimilj @ fiÂ¥601 5- LIMIT 07F J /" | WHEN . m 12*]1 FUSH REDÂ® -4-0 SCHOOLBUS SIGNALS Pl @<8> *A 404 @-r .1 *loodsto 48> 4 * fiwGICI ({3)-/T _ 1 MUST I V UURN ".1 St. Vrain Ln. 6.9 Â®[*1 1 Scenic Byway ex,-11 1-1-*e 4.V .10 i. .8 Graves Ave. (~) ...~_ ~ Â£ALLENSPARK@ly' ~ - '-9 4Â° SCHOOL RAÂ¥MOND:..4.%*2 SPEED WARD.mialsâ‚¬ , LIMIT @ 25 -7/F- WHEN -a- @ FLASHING di Â©Â· f-umin SCHOOL - - MUST O SPEED TURN LEFT -jil- LIMIT 20 -1/2- Â® [SPEED'I~ (0) '~-immr Morgan LIMIT Museum L Cenlet I Â®=1 @ * [EXE] ~ 0 ONLY Shady Lane , 31 ) I -1(*D Â® = Existing Sign 0 = New Sign O = New Flashing Beacon X = Remove Sign --- = Actuated Pedestrian Crossing [7~ mlimmi = Existing Crosswalk Figure 9 A 111111 - New Crosswalk Recommended SH 7 Traffic Control Measures Estes park School Sately Study 02-158 1/3/03 North Rl-4 â‚¬) 'Ja *1!unulluoo a . Bill Linnane From: John Wahler [John_Wahler@psdr3.k12.co.us] Sent: Friday, March 14, 2003 9:25 AM To: Bill Linnane Subject: Crosswalk Bill, First of all, I would like to thank you for your concern and in-depth study of the roads surrounding our school. The crosswalk that you installed years ago has been a great improvement but I continue to have concerns about pedestrian safety in front of the elementary school. I have done a great deal of studying myself and have clearly pinned down the problem on this busy street. Quite simply, cars are not paying attention to children at the crosswalk. Just two days ago, I watched a student wait for 5 minutes for cars to notice her and then she finally got a break to cross. I have met with dozens of parents concerned about this potential safety issue. The biggest change to this neighborhood has been the addition of the Lonetree affordable housing across the street from the elementary school. This development has contributed to our foot traffic significantly. After much review, I really feel that the only long term solution is to add a three way stop to the intersection of Community Drive and Graves Avenue. Although this would be an inconvenience to motorists, the potential risks of having a child hit by a car traveling at high speeds seems to supercede inconvenience. You have my support for this change and the support of the Estes Park Elementary Accountability Committee. If you would like for me to speak to the public safety committee at any time, I would be happy to do this. Again, thank you for your continuing efforts to keep our children safe. Sincerely, John Wahler Principal- Estes Park Elementary School Rl-5 . 4 * TOWN OF ESTES PARK hile ** 92* gr -:32Â»144*22 f -90,6 .AWK,~4~MMWS:.8j~)071&biUVI '_1.,i Ir'â‚¬'1' '52;i~!t'tgfi- * 'hf 1 4 e * f'Â· 4%29Â·41 3Â·-'42*+ARMLi<'r# 1 .I 07 Contact: Laurie Button 970-577-3588 News Release March 17, 2003 For release March 21, 2003 Three-way Stop Signs to be Installed at Graves and Community Drive In a continuing effort to improve traffic and children's safety, as well as general pedestrian safety at the Estes Park school campus, the Town of Estes Park will install three-way stop signs at the intersection of Graves Avenue and Community Drive. The signs will be put in place Friday, March 28. This is the first change planned following an update of the Estes Park School Traffic Review conducted by Felsburg Holt & Ullevig in January 2002. Please be aware of this change when you are driving in this area. BL/lb Rl-6 http:#www.estesnet.com (970) 586-5331 0 RO. BOX 1200 0 170 MAC GREGOR AVENUE . ESTES PARK, CO 80517 . FAX(970) 586Â·Â·2816 RECORD OF PROCEEDINGS Town of Estes Park, Larimer County, Colorado, February 20,2003 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in . said Town of Estes Park on the 20th day of February, 2003. Committee: Chairman Barker, Trustees Doylen and Habecker Attending: All Also Attending: Assistant Town Administrator Repola, Public Works Director Linnane, Construction Manager Sievers, Clerk O'Connor Absent: None Chairman Barker called the meeting to order at 8:00 a.m. COMMUNITY REINVESTMENT FUND PROJECTS - REQUEST AUTHORIZATION TO SOLICIT PRICES & PROCEED. Heated Sidewalk System (Electric) - Installation. The Community Reinvestment Fund includes funding for a heated sidewalk system be installed at the northeast entrance to the Municipal Building, from the handicapped parking spaces to the rear door (approx. 50' long, 10' wide). Due to sidewalk's northern exposure and ice melUfreeze, pedestrian accidents have occurred resulting in injuries. Sidewalk heaters were initially installed on this walkway; however, they were damaged during libtary construction. The budget contains $25,000 for this project. - Audible/Visible Pedestrian Countdown Timers. The Community Reinvestment Fund also contains $8,000 to purchase the hardware for the installation of said timers with audio alert (chirping) at the Moraine/Ave./Elkhorn Ave. Intersection. CDOT will perform the installation, wiring, timing and traffic control design. Police Chief Richardson noted that in his experience with the chirping devices, there were no noise annoyance complaints expressed by adjacent shop owners. Additionally, the devices could assist in public safety concerns when the Summer Community Service Officers (CSO's) are not on-site. The Police Department intends to have the CSO's monitor these devices informally during the summer season. The Committee recommends staff be authorized to solicit prices and proceed with both projects for the budget costs of $25,000 and $8,000 respectively. .....-Ch HIGHWAY 34 GATEWAY SIGN PROJECT - REQUEST AUTHORIZATION TO SOLICIT BIDS. A second gateway sign is planned on Highway 34, across from Mall Rd., near Olympus Lodge (adjacent and east of existing Town limits-in CDOT right-of-way). Staff has obtained preliminary CDOT approval of the design and location with the project; however, CDOT must issue final approval prior to the Town proceeding with the project. Thorn Associates has agreed to assist with design/materials, and Cornerstone Engineering would serve as general contractor. Staff confirmed that the Rotary logo is not included on this sign. The budget line item for this project is $30,000. .Â· "ll.T.â€¢ +Jr 1 Discussion followed on this particular location and the potential traffic hazards, alternate sites, 1 urgency, existing traffic speed, and financial value to continue with this project at this time. The Committee recommends delaying the project at this time, directing staff to provide digital i photos of this site and alternate sites, to be presented at a future Public Works Committee \ meeting. FISH CREEK TRAIL, PHASE I CONSTRUCTION - REQUEST AUTHORIZATION TO SOLICIT BIDS. The Public Works Committee approved the design and construction scope of services submitted by Cornerstone Engineering in January, 2003 for this first phase of the Trail from Brodie Ave. to Country Club Dr./CreeksideCrt. The project timetable is to bid the project in March, and this timeframe would facilitate construction in April, with completion anticipated in June, weather R2-1 TOWN of ESTES PARK Inter-Office Memorandum Fo A- I kJ Â¥10 D t~ 6.-6-( --\ 426 hart- 00,6 Jâ„¢ 4 4.~ebruary 17, EED 9/4'.. Gm 1 94 Â·ZE-ACL_01'30 TO: Public Works Com7ittee F CLY*7 ..~ 1 2. D 03 FROM: Bill Linnane C ,-% 24,0 G ?AUL 25'26 SUBJECT: Proposed Hwy 34 Gateway Sign - Request to Solicit Prices Background: Last summer Staff requested and received approval from CDOT to proceed with the construction of a second Gateway Sign on Hwy 34, across from Mall Road at the location shown on the map. The site is adjacent and east of the Town limit and is in CDOT R.O.W. The design and materials would be the same as the Hwy 36 sign. Roger Thorp has agreed to the use of his design and will assist us by reviewing the plans for Hwy 34. Cornerstone Engineering will again act as the General Contractor. The schedule is to solicit prices and bring the proposed cost back to Cornerstone and begin construction in April and be complete prior to Memorial Day. It should be noted that CDOT must give us the final approval to proceed; however, as stated before, the design and location have been approved. Larry Haas is our contact person. Cost/Budget Budget $30,000 Cost To be determined (The 2002 Hwy 34 Scope Cost was $25,900) Action: Staff requests and recommends approval to solicit prices for the proposed Hwy 34 Gateway Sign at the location shown on the attached map. BL/mjs Attachment R2-2 . 01--1 0 1 r Lr-U E-~IF l.__l 0 1 0 k 0 123 rj 43 [13 1 inch equals 170 feet TOWN LIMITS IN BOLD RED 00 003 [Ii U L__.1 [23 0 1 1 1, 1.1 1 OLYMPUS -*.:.. ~li....1 LODGE ~0Â«-6%74.'' e KI.,~gÂ»-~0. ---~-- i# - .Wâ€¢p / -3 - 1 , / 0 0 00 0 7 03 11) j R2-3 MALL ROAD . Public Vvorks Engineering Memo To: Public Works Committee From: Greg Sievers CC: Bill Linnane Date: March 20,2003 Re: Gatewav Sign Location Report th On Wednesday, March 5 ,1 reviewed the eastern Highway 34 corridor with Roger Thorp for alternate site locations for the construction of a Gateway Sign for Estes Park. We started with a review of the current proposal (Option #1, see photo) and field inspection of that site. Those conditions are: The current proposed parking entrance is approximately 180' west of the point where the highway straightens out and visibility improves. A# trees on the shoulder would need to be removed, in addition to those shown on the plan. The posted west bound speed is 40mph. An average automobile stopping distance at 40mph is approximately 67 feet. We drove slowly west from that area and reviewed all open space along the north shoulder of the highway. Several options were available just west of the Olympus Lodge but were on private property in a parking area owned by the Ride-A-Cart business. The view would be impeded by both those commercial game facilities plus the Olympus Dam. Continuing west we drove up onto the elevated north shoulder approximately 6-8 vertical feet above the highway for a distance of 750'. Although the view was good, access would be extremely difficult and likely unsafe. From MacCracken Lane, west past the KOA and up to the Sombrero Stables we eliminated due to the proximity of the Olympus Dam structure and its obstruction of the view. On the west side of the intersection of Highway 34 and Dry Gulch Road we found a good candidate for Option #2. (see photo) 1. There is generally an unobstructed view of Longs Peak, Mt. Meeker & Glacier Basin 2. The roof of the Marina and Lake Shore Lodge are low in the foreground. 3. The overhead power lines at Dry Gulch Road are east of the site and not an issue. 4. The terrain is flat and would allow a parking area to be constructed at a minimum cost. 5. There are no obvious drainage or utility conflicts. 6. Access to and from the site is paved, signed and controlled. 7. The Town of Estes Park owns the side road right-of-way. 8. There is a 10' wide private strip of land that separates the 120' wide CDOT right-of-way from the 75' wide North Lake Avenue right of way. The Gateway Sign can be placed in the CDOT right of way and a parking area can be constructed within the North Lake Avenue right of way. The existing street is approximately 25 feet wide. This will leave approximately 50' to construct the parking area. > All areas west of this site felt too close to Town and thereby defeat the feeling of an 'entry' or gateway sign. R2-4 \ 04439 C. Â«.132.3 3 Ni. 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PARK r I ... N W . I 4 L Ly' -ilt ,r tel.. - k r & % -OtÂ·ki,Ad. ', Option #1: East of Mall Road and Olympus Lodge 4. I , I ESTES PARK _ 1 ,2+7 4- J- : .,2 ' . A .)1 I I -, - -C# 0- 1 - ,-.Â·..f~f.T * ..7*I; 474**'91- ~-:3 Â·" ~.~---~ ' Â·neÂ·Qi:i.- .p ~. . Option #2: West of Dry Gulch Road on North Lake Ave. R2-6