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PACKET Public Works Committee 2002-01-17
r I ' 1 /' AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE JANUARY 17, 2002 8:00 A. M. Preparation date: 1/10/02 *Revision date: 1.Cardboard Recycling Dumpster on Town-Owned Property Request by High School Student 2. 2001 Water Loop Project Change Order Request Approval of a Change Order 3. Water Main Easement on Town-Owned Tract B, Reserve Sub. 2nd Filing Request by Good Samaritan Society 4.Sanitary Sewer Easement on Town-Owned Birch/Bikle Property Request by Estes Park Sanitation District 5.Causeway Underpass/Lake Trail Project Construction Management Scope of Services Request approval 6.Board Room Project Request approval of proposed change orders Reports: 1.Misc. Note: The Public Works Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. TOWN of ESTES PARK Inter-Office Memorandum DATE: January 14, 2002 TO: Public Works Committee FROM: Bill Linnane ~4 SUBJECT: Request by the School Districfs National Honor Society to Locate a Cardboard Recycling Dumpster on Town-Owned Property Background: On behalf of the Estes Park High School's National Honor Society (NHS), Libby Evans, Society President sent the attached letter with attachments, requesting the Town's permission to place one 20-foot cardboard recycling dumpster on Town-owned property. The request is for use of one of the following two locations: 1) The Hwy 34 frontage between the Park Shop and The Chamber as shown on the attached pictures; 2) Stanley Park adjacent to Fourth Street (Continued 011 Page 2) Cost/Budget NA Action: The Stanley Park location could accommodate a rollout container. The projecfs success depends on good management by NHS. 1-1 r Background - Continued.#om Page 1 Linda Hinze and I met with Miss Evans, along with Jon Sypher, who is also helping to get the project on track. It was explained that the recycling project would operate as follows. Waste Management would donate a large dumpster as a drop-off container to be located on one of the two requested locations. The National Honor Society would then monitor the site for trash and periodically remove the cardboard and transfer it to the Safeway store. Safeway has agreed to receive, bale and temporarily store and transport the cardboard on a weekly basis to a distribution point near the Tech Center in Denver. Any proceeds from the cardboard would be given to the NHS. NHS also explored using three other locations: 1) The existing recycling area adjacent to the transfer building on Elm Road. (Waste Management explained that space was not available.) 2) The school campus. (NHS felt they needed a more open area possibly less congested.) 3) Safeway parking/loading area. (Safeway explained that adequate room was not available.) Getting back to the original request Staff explained that the Hwy 34 frontage location would not be appropriate for a recycling dumpster. The Stanley Park area would be more appropriate. A container could possibly be located in the corner of the bulk water dispenser fenced area adjacent to Fourth Street Jody Thompson, on behalf of the Senior Center, agreed that a recycling operation could co-exist with the Senior Center. If the Stanley Park area were to be chosen on a January-to-June trial period, NHS would maintain the area; and, if necessary, have the rollout container removed by Waste Management upon request by the Town. NHS understands that, at any time, the Town could request that the container be removed for any reason that the Town perceives as a problem. BL/mjs Attachments 1-2 Randy Repola, Assistant Town Administrator Town of Estes Park P.O. Box 1200 Estes Park, Colorado 80517 Dear Mr. Repola: National Honor Society has historically developed community service projects to aid in surrounding communities. This year the N.H.S. goal is to develop Estes Park's first free of charge cardboard recycling service. "Keeping Estes Clean" is our proposed project. Over the Iast six months, I have been u'orking to develop a mcycling program in Estes Park to reduce the amounts of waste in the town landfill. This idea came about after working at Poppy's Pizza and Grill where I realized that much of the trash that businesses produce could potentially be recycled. Over the summer I discussed recycling ideas with several business owners and managers. Vic and Colleen Hoerner (owners of The Sundeck Restaurant) suggested that cardboard is one of the major wastes that cannot currently be recycled in Estes Park. I also discussed the project with Bill Almond (Forever Resorts - Holiday Inn), Dave Thomas (EPCRA), Barry Lawson (Estes Park Youth Center), Jean Austin (A La Carte), Rob and Julie Pieper (Poppy's), and Jon and Marsha Sypher (ii) to gain input, ideas, and support. Waste Management has donated an 8" x 20" x 8" roll-away container which they have painted, covered with a lockable top, and cut slits with which to slide the cardboard into the container while preventing unwanted waste from getting in. This container can sit on either paved or unpaved ground without problems. Waste Management will move the container to our desired site. I have contacted Mike Sexton of Safeway, who has been generous enough to let us N.HS. use the Safeway cardboard bailer. Safeway will then add our cardboard to their other bailed cardboard and ship it down to the front range to be reg'cled. N.H.S. will develop a regular schedule for members to maintain the site and transfer the cardboard from the drop-off site to Safeway as often as needed. The location for the drop-off site is currently under discussion. The first location option is an area directly between the Chamber and the 9-Hole golf course. If the container sits right next to the fence parallel to the service road, the site would be easily accessible and centrally located for inembers of the community to drop off their ' cardboard. This site is also closer to Safel,ay. which would make the transportation of cardboard from the container to Safeway easier for N.H.S. members. This is our preferred site. The second proposed site is at the Fairgrounds. This location could be anywhere between the Senior Citizen' s Center around to the parking lot of the Fairgrounds. Either site will work for the container. However, if the container sits at the parking lot of the fairgrounds, it may be necessary to move it during Fairgrounds events such as the rodeo and the Highlands Festival. Enclosed is a handout with the breakdown of finances, planning, and marketing to address any further information not mentioned above. Thank you for reviewing this proposal. Sincerelv, 44ia :421- President of National Honor Society "Keeping Estes Clean" 1-3 f. . I - 1 ir; #.ap rtd. 24+T~"fk&,r&:= 0f ' r . L r ~ I N 42!p, + r ·it¢Z -- *' I 4··, A I : I ) I . .¢. t,3 ·· ..t'.lk:~~ T 24 4(..i t.-·->i ft 9 r~ ·- V *'- 4-# I' ...r 1 1 .,2 t.24'.•4 -"'··;2 -~~5 :.' .4.;*.2.;~'' ~'P -2 :i--·· :,Li .j~'© 2 +. ' - *04¥ 0.4 . . .. 2.-» 2 r ·· '9[>:. - . 1 ..Ar·· 'f' t' 7 1, ..,· i , .... \ 7/ 1,1,4 ,/G f r t.qj i. 1°4:ti·~~~~' 9 --r r.:4NK.* . 440,4. , ' '04~ 4442> 1 '24.0.2'i.·**'%L + 2... T.....0 ' • t~. ··4.4 ' r 115 -42 'r ...2, - . t 4 1 t' 11· , 1 21-1:,i-<Q· 1,. fl !'11 v , :t W . ' 1 r 1 -- 1 V..32 h 1 4 U . 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Three Hundred Ninety-Four (394) linear feet were mistakenly omitted on the bid quantity sheet as explained in the attached letter by Cornerstone Engineering. The error results in the addition of $22,458 to the Kitchen and Company bid of $157,962. The new total would be $180,420. As explained in the Cornerstone letter, this error does not impact the outcome of the bid since the margin between Kitchen and the closest bid would be larger. Cost/Budget: Note: See attached September & November PWC minutes Cost $22,458 addition Budget Available funds minus November PWC previous change order = $135,500 - $61,150 = $74,350 Action: Staff recommends approval of this change order addition. BL/mjs Attachments 2-1 CORNE?STONE (970) 586-2458 437 South St. Vrain Estes Park. CO 80517 Fax (970) 586-2459 ENGINEERING & ~ ~ SURVEYING, INC. E-mail: ces@frit.com November 26, 2001 Mr. Bill Linnane Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: 2001 Town of Estes Park Water Looping Projects, Stanley Circle Interchange Dear Bill: Cornerstone Engineering & Surveying, Inc. is performing construction related engineering services on the 2001 Town of Estes Park Water Looping Projects. During the construction phase o f the Stanley Circle Interconnection we became aware that an error on the bid proposal was made and 394 feet of 6" waterline had inadvertently been left out of the bid proposal. This portion o f the waterline had been designed and is shown on the plan and profile sheets. The size of the waterline (6" or 8") was in question and once the question was resolved, the length of 6" pipe was not included in the quantity tabulations. This error does not affect the award of the project to Kitchen & Company, Inc. Kitchen & Company, Inc. would have still been the low bidder, as a matter of fact, the margin between the first and second bidders would have been larger. The current contract amount is $157,960. The Town of Estes Park has $225,000 budgeted for this project. The bid price for the 6" waterline from Kitchen & Company, Inc. is $57.00/LF. Total cost is (394 feet @ $57.00/LF) $22,458. We regret problems this error may have caused. We, and the Town o f Estes Park Water Superintendent, feel this portion of waterline should be installed to improve water service in this area. If you have questions or need further information please contact me. Sincerely, A A ~ CorneritonEEAWneering & Surveying, Inc. Kerd Prochaska, P.E. Principal 2-2 Public Works Committee - September 20, 2001 - Page 3 has submitted a final payment request of $9,069.20. This amount could be funded from the 2001 Loop Project. The Committee recommends approval of the final change order submitted by Kitchen & Co. in the amount of $9,069.20. 5. WATER DEPT. 2001 LOOP PROJECT - REQUEST APPROVAL OF BIDS. This project includes 4 items, and the following low bids were reviewed: PROJECT CONTRACTOR LOW BID i Devil's Guich 12" Dirt Doctors LLC $99,168 Summerset 12" " 103,837 Marys Lake Rd. 4" " 13,550 Abandonment Stanley Cir. 6" & 8" Kitchen & Co. 157,962 With the exception of the Marys Lake project, ail of the projects are listed on the Water Line Replacement "High Priority" List. The projects will begin approximately the first week of October, and they should be completed within 90 days (the asphalt work would be completed in the Spring of 2002). The total cost is $374,517 and the budgeted amount is $510,000. The Committee recommends.4 Bug,ET - C OST approval of the four bids identified above, for a total budget expenditure of 04 1,15 goo $374,517. 69-c 245 6. WATER DEPT. SCADA EQUIPMENT - REQUEST APPROVAL TO PURCHASE BUDGETED EQUIPMENT. Staff is seeking approval to add a wireless bridge connection to network the three central computers of Glacier Creek and Marys Lake Plants and the Water Shop. This connection would improve efficiency and reduce travel. Integrated Telecommunications System, Inc. submitted a price of $11,294.80, and with in- house installation, the total cost is $12,794.80. The Committee recommends approval of the budgeted dxpenditure of $12,794.80. 7. GLACIER CREEK WATER PLANT FILTERS PROJECT DESIGN/CONST. MANAGEMENT - REQUEST APPROVAL OF SCOPE OF SERVICES. Pursuant to recent EPA requirements, modification of the filter basins is required at the Glacier Creek Water Treatment Plant. The budget includes design funding in 2001 and construction in 2002. Cornerstone Engineering submitted a scope of services of $34,400; the budgeted amount is $35,000. The Committee recommends approval of the Scope of Services in the amount of $34,400 as submitted by Cornerstone Engineering. 8. FISH CREEK-HIGHWAY 36 INTERSECTION DESIGN/CONST. MANAGEMENT ' - REQUEST APPROVAL OF SCOPE OF SERVICE FOR CDOT REIMBURSED PROJECT. CDOT has included the reconstruction of this intersection as part of the Causeway Underpass Construction Project and they have agreed to fund all of the design, construction management and construction at 100%. Cornerstone Engineering submitted a scope of services of $83,766 as an amendment to their Causeway Underpass Scope of Services Contract. If approved, the 2001 Budget must be supplemented for the additional expense and the associated grant revenue. The Committee recommends approval of the Scope of Services in the amount of 0-0 I Town o f Estes Park, Larimer County, Colorado, November 15,2001 Minutes of a Reguiar meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Ccicrado. Meeting held in the Municipal Building in said Town of Estes Park on the 15:h day of November, 2001. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: Chairman Barker and Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Water Supt. Goehring, Fleet Manager Mahany, Clerk O'Connor Absent: Trustee Gillette Chairman Barker called the meeting to order at 8:00 a.ni. HABITAT FOR HUMANITY - REQUEST FOR TWO WATER TAPS AT NO CHARGE. Habitat has requested two free water taps for Lots 3 and 4, Habitat Subdivision. The Town has approved three similar requests; if approved, it is recommended that the General Fund reimburse the Water Fund for these two taps in the 2002 Budget. The cost per tap is 54,090, thus the total request is for $8,180. e Staff recommends that. Habitat reimburse the Tour, if the houses are sold on the open . market within the next 10 years, which is similar to the other requests. Also, staff recommends that Habitat restrict usage of the homes so that no commercial businesses are allowed. This has been an issue with the previous Sanborn Acres Habitat home, and Habitat has agreed with this condition. Discussion followed on the basis for the home business restriction. The Committee recommends approval of the 2002 Budget request to include the following conditions: 1) the Town be reimbursed by Habitat if the home is sold within 10 years; and 2) no home businesses be allowed. 2001 WATER LOOP PROJECT CHANGE ORDER- REQUEST APPROVAL. Congested utilities, rock outcroppings, and a narrow right-of-way are requiring a water main crossing on Devil's Gulch Road. The contractor, Dirt Doctor, has estimated the crossing at a negotiated price of $9,380, and the change order may be funded with the $135,000 under-budget for the 2001 Loop Project. The Committee recommends q 380 approval of tile change order in the amount of $9,380 submitted by Dirt Doctor. -4 4 + c :#AA© 2001 WATER LOOP PROJECT ADDIT!ON - REQUEST APPROVAL. During the past several years, the Dept. has received complaints about low pressure during the middle of the summer from several homeowners on Devil's Gulch Road. These homes are located on or near the "blue line" for this area. A low-pressure complaint is a Priority 2 on the Town's Replacement Schedule and also an indication that the main serving this area is undersized. Thus, the Dept. has been replacing 3.5" pipe with 12" pipe along Devil's Gulch. While replacing the main in the immediate area will help, it is also necessary to upgrade the system to ensure adequate supply. This project will improve the Devil's Gulch area now and for future development as well. 2-4 ' 1 P ·i Public Works Committee- November 15,2001 - Page 2 Cornerstone Engineering received bids for the project, and Kearney and Sons was the h... low bidder. • Engineering Design and Construction ManagemenU 1 Cornerstone Engineering $ 6,750 • Construction/Kearney and Sons 45,026 *51,11 2, Total: $51,776 4 -t- CUAA 4 a The 2001 Loop Project bids were $135,000 under-budget, thus, funding for this project would be from this excess. · The Committee recommends constructing the South Lane Interconnect Project in · 2001 using budget surplus and awarding the contract to the low bidder, Kearney and Sons, for a total amount of $45,026, plus $6,750 for Cornerstone Engineering. STREET DEPT. SANDER EQUIPMENT PURCHASES - APPROVAL. Fleet Manager Mahany reported that the Street Dept. is requesting the replacement of three sanders on the Snow Plow Trucks. These sanders have been in the fleet for many . years and the combination of wet sand and salt has deteriorated the sander roller and framework. Staff is requesting to replace this equipment with the same manufacture and model as the other sanders for fieet standardization. Bids were requested from the Swenson representative in this area. These sander replacements are included in the Street Department's 2001 Budget. '@8*. Bids were received from MacDonald Equipment, the Swenson Sander Representative for this area. MacDonald Equipment: Unit #0265 Unit #303 Unit #338 $3,224.00 $3,224.00 $3,224.00 No Trade (Unit #0265) - 300.00 Trade-In - 300.00 Trade-In .· (being retained for spare) $3,224.00 $2,924.00 Bid Price $2,924.00 Bid Price The total cost is $9,072.00; the budgeted amount was $10,500.00. The Committee recommends approval to purcliase three new Swenson Sanders from MacDonald Equipment Co. for a combined cost of $9,072.00. MUNICIPAL BUILDING AIR CONDITIONING PROJECT - REQUEST AUTHORIZATION TO PROCEED WITH DESIGN/BUILD PROJECT. The Municipal Building is not air-conditioned and due to numerous complaints, the Town budgeted funds (2001) for the installation of an air-conditioning system ($170,000). Poudre Valley Air Co. is working with Thorp and Associates on the Library and Town Board Room Projects. Staff desires to coordinate this project and contract with Thorp . and Poudre Valley Air to design/build a new air conditioning system for the Municipal Building. The entire healing system will be reviewed to ensure a viable system is installed. The Committee recommends staff be authorized to proceed with the Air -1 Conditioning Design/Build Project with Thorn Associates and Poudre Valley Air. If solicited prices exceed the budget, staff will return to the Committee for further review. 2-5 .: TOWN of ESTES PARK Inter-Office Memorandum DATE: January 14, 2002 TO: Public Works Committee EROM: Bill Linnane Ck SUBJECT: Request for a 20-foot Utility Easement On Town-Owned Tract B, Reserve Subdivision Background: Good Sam Society has requested a utility easement across Town owned Tract B, The Reserve, to make a water line connection for its water line project (refer to attached sketch). The water line connection will add a needed pressure boost to the Town's water line system along Dry Gulch. Greg White has reviewed the request and has no concerns. Cost/Budget No cost to the Town Action: Staff recommends granting the utility easement BL/mjs Attachment (sketch) 3-1 l CORNE?STONE (970) 586-2458 437 South St. Vrain Estes Park, CO 80517 A Fax (970) 586-2459 ENGINEERING & RVEYING, INC. E-mail: ces@frii.com January 4,2002 Mr. Bill Linnane Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Request for Easement Across Town Owned Open Space Dear Bill: Pursuant to a Cornerstone Engineering & Surveying, Inc.(CES) letter ofNovember 19, 2001, CES is requesting, on behalf of the Evangelical Lutheran Good Samaritan Society, the Town grant a twenty (20) foot wide utility easement across open space now owned by the Town in the easterly portion of the Reserve, Second Filing. The Easement will allow what will ultimately be a Town owned water line to loop from the Reserve Subdivision to the 12" water main in Dry Gulch Road through the Good Samaritan Subdivision. The enclosed legal description is for a general utility easement from the eastern property line of the Reserve Subdivision to existing easements between Deer Path Court and Elk Trail Court. Ifyou have questions, or need further information, please do not hesitate to contact me. Sincerely/1 A d Cojrst~00~ & Surveying, Inc. / V V W ) 'dAY Ken#/hochaska, P.E. Principal 3-2 EXHIBIT A General Utility Easement Interior to the Final Plat of the Reserve, Second Filing A general utility easement, 20 feet in width and interior to the Final Plat of the Reserve, Second Filing, located in Section 19, Township 5 North, Range 72 West of the 64 P.M. and being more particularly described as follows: Commencing at the Northeast corner of said Section 19, thence S 01°31'28" W, 1663.68' along the East line of said Section; a portion also being the East line of said Final Plat to the TRUE POINT OF BEGINNING ofthe centerline of a 20' wide easement; thence along the centerline S 89°54'48" E, 621.83' to the existing easement shown on said Final Plat. 3-3 1 1.- . r 'belili..&46"F *3 1 41~ ir iIi } 41 5 5. 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H, v aw /r.'44 %282 , 4. 6 afF.«- / CG"i\24 1% 4 93 \ i \ 1 92 .... 1 9.. $ U / 44>,4 1 - 44, 0 44> E h /4,0 044%2 BR 0 4 111 .1\ - 40 *\ 3<e\, 15 . b Ill} 19. 4 ..514/ 2 .»11_ 1 w £ 4, 02. : -t¢:4~ TE r *,< 4 e o=-f -6 1-3 // , . l <3- /h»«\ yu -liz.5 42 G . r. M *2684 ? ¥ 815 4 El R N /2 4- 99 - . M 9. 32 3-4 0 1 1 # Af=·AWZ' 'lgo. 03. "4: 4,0 bm*m·' POSED 20' ILITY EASE S]HOV S380¥ £9'1 : S~OV NOI~~laenS ~ FINAL PARK, R~2W OF s ~ S]80¥ OF THE *M.......... TOWN of ESTES PARK Inter-Office Memorandum DATE: January 14, 2002 TO: Public Works Committee FROM: Bill Linnane 4.1/ SUBJECT: Sanitary Sewer Easement Request on Town-Owned Birch/ Bil<le Property Background: In the attached letter and sketch, the Estes Park Sanitation District has requested a 15-foot sewer easement across the Town-owned Birch/Bikle property, adjacent and north of Town Hall. The easement will allow service to 220 Virginia Drive, which is owned by EPCO Properties. The connection will allow for abandonment of an older sewer line that parallels MacGregor Avenue. Greg White has reviewed the request and has no comments. Cost/Budget No cost to the Town Action: Staff recommends approval of the easement request BL/mjs Attachments 4-1 Estes Park Sanitation District PO Box 722, Estes Park, CO 80517 January 9,2002 Bill Linnane Public Works Committee Town of Estes Park PO Box 1200 Estes Park, CO 80517 RE: Sewer line relocation and easement Dear Bill, Improving sewer service in the older neighborhoods of Estes Park has been a focus ofthe Estes Park Sani- tation District. Recent development plans for 218-220 Virginia Drive has provided an opportunity for the District to continue this process. Currently this property (EPCO Properties) and three other parcels share two service lines that cross MacGregor Avenue before connecting to an older 6" clay line that extends south before connecting to a new main line near the Municipal Building. A new sewer main was installed in 1980 that runs parallel to this line nearer the river (see attached). This line collects wastewater from Al Fresco Subdivision, the Black Canyon commercial development and Rock Acres Condominiums but the old line was never abandoned because the above mentioned Virginia Drive properties drain to it. In order to provide better service to these properties and eliminate the shared service lines, the District would like to install a new main line approximately 85 feet in length as shown on the att:achment. The line would be installed in an area that has a fairly steep incline and may not be conducive to building. From that point, the line would then continue across the MacGregor Avenue into Lot 1 of EPCO subdivision and pick up all ofthe service lines that cross MacGregor Avenue. Once the line is in place the District will contract with one ofthe local engineering firms to provide a legal description ofthe line that would provide for a 15-foot easement for maintenance. The excavation area will be hand raked upon completion and seeded with a native grass seed mix. We would also abandon the old line. Thank you for this consideration, if you have any questions please me a call at my office. Sincerely, Jannes Duell District Manager Office: 386 W Riverside Drive 970.586.2866 / Plant: 610 Big Thompson Ave 970.586.3516 Fax: 970.586.2866 4-2 256 4 \ N2724'W /1.5') ~50 4, 0 r 166 5 flu e (N 89°26'W 449.6') \ ON 90%.S (30 \ Z.\ 0\ 1. . .. 1 .0, f i 2\ r 4 f\ 0.90 Acrep , LOT 2 , No T I , A~\ 1-444<· " 15 L.0 406 Tovs-' \ 3 <<--9224jl Lt' 1 2 E WER +O1 -6 \ EASE MENT 1 mi ./2 -'a 0 01 il ION Ej / i.\ z )N \\0 N O T E +- R IVE R LOC ATI O N APPROXI ·. DASHEC , : j L -- I \ \ 4 9 1 BEd-%31 1; " \5\ *\ 1. \ L \\\ 1 16 -- \ 615' of· ou, 6" cla~ seu,Ok / ree. 40 be abcu<lovied LAF Dr,~ \ l,64410*ov, 0+ r.€vJ ·Seuler vv,Ai,4~ \ 0 \ Appre,<.vv,ak \. ':. 80' e€ new 80 I \- pvc seweA. r.,a,4 u,~46 4-wo C©~ - 2 \\ mankoles, LocAhon is pv·oposed ~ ,(-Sm°00'OVE 1 1 '· 32 1 *01,1 wold induct Cl S' €.45€r¢„1€ l.\-1 1. ' -495»»22»XNE V . t €:»2> / 4-3 ». TOWN of ESTES PARK Inter-Office Memorandum DATE: January 14, 2002 TO: Public Works Committee FROM: Bill Linnane (/O~~~~~~ SUBJECT: Causeway Underpass/Lake Trail Project Construction Management Scope of Services Background: The Town budgeted for Construction Management Services for the underpass and Lake Trail construction scheduled to begin this spring. Cornerstone Engineering designed the project and has submitted the attached cost for the project The price represents approximately 7% of the estimated construction cost which is within the standard for a federally funded project. Cosl/Budget Cost $53,900 Budget $54,000 (see attached budget sheet) Action: Staff recommends approval of the Cornerstone Engineering Scope cost proposal of $53,900. BL/mjs Attachments 5-1 437 South St. Vrain CORNEBSTONE Estes Park, CO 80517 (970) 586-2458 Fax (970) 586-2459 ENGINEERING & »'Qb. 1 SURVEYING. INC. E-mail: ces@frii.com ' August 29,2001 Mr. Bill Linnane Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Scope of Services Dated June 8, 2001, U.S. Highway 36 Pedestrian Underpass at Community Drive and Stanley Park Trail Extension Dear Bill: Cornerstone Engineering & Surveying, Inc. (CES) will provide full time observation during the construction phase of the U.S. Highway 36 Pedestrian Underpass at Conimuiiity Drive and Stanley Park Trail Extension to insure the project is constructed pei-the intent of the plans and specifications. Materials testing will also be scheduled by CES as outlined in the CDOT Field Materials Manual. Construction will be documented as outlined iii the Local Agencv Construction Manual. Following are costs related to construction observation by CES and should be added to the total costs for services included iii the Scope of Services dated June 8, 2001: Construction Observation Underpass Trail Extension Totals Hours Rate/Hour Total Cost Hours Rate/Hour Total Cost Principal 10 S90.00 S 900.00 5 S90.00 S 450.00 S 1350.00 Project Manager 35 S70.00 S 2450.00 19 S70.00 S 1330.00 S 3780.00 Project Engineer 148 S60.00 S 8880.00 78 S60.00 S 4680.00 S13560.00 Engineer Technician 246 S50.00 S12300.00 130 S50.00 S 6500.00 $18800.00 AutoCAD Technician 80 S50.00 S 4000.00 42 $50.00 S 2100.00 S 6100.00 Clerical 58 S32.00 S 1856.00 30 S32.00 S 960.00 S 2816.00 Materials Testing S 6314.00 S 1180.00 S 7494.00 Total Construction Observation S36700.00 S17200.00 S53900.00 If you have questions or need further information please do not hesitate to call me. SincerelY, Co~*one g & Surveying, Inc. WdrryFrochaska, P.E. Principal 5-2 . PREPARED"12/26/01, 12:17:34 BUDGET PREPARATION WORKSHEET PROGRAM GM601L FOR FISCAL YEAR 2002 2000 2001 Year 2002 Actuals End Estimate Approved Budget ACCOUNT NUMBER ACCOUNT DESCRIPTION ------- ------------ --------------- 204-5400-544.33-36 COMMUNICATION EQUIPMENT 0 106,000 10,000 . LEVEL TEXT TEXT AMT 02TA PD ADDITIOANL RADIO CONSOLE 10,000 -------------- 10,000 ------------ ------------ ------il-------- I. CAPITAL - EQUIPMENT 0 106,000 10;000 CAPITAL/INFRASTRUCTURE 204-5400-544.35-51 STREETS 0 380,000 545,000 LEVEL TEXT TEXT AMT 02TA RIVERSIDE DRIVE RETAINING WALL 150,000 STREET IMPROVEMENT PROGRAM 300,000 GATEWAY ENTRANCE SIGNS 20,000 PROSPECT/STANLEY HOSPITAL ROAD 75,000 545,000 ~ 204-5400-544.35-60 WALKWAYS & BIKEWAYS 235,302 237,860 1,339,000 LEVEL TEXT TEXT AMT 1 61-1 Elts-C.l.:31 04 C.06) 179.4 C.71 0,3 ' 02TA FISH CREEK--TRAI-b-PILASE II (157M-CDOT/-5-OM-TOWN)- 560,0001 STANLEY AVENUE SIDEWALK PHASE II 50,000 7 UNDERPASS CONSTRUCTION MANAGEMENT 37,0001 UNDERPASS CONSTRUCTION 460,000 1 UNDERPASS TRAIL CONSTRUCTION MANAGEMENT 17,0004 UNDERPASS TRAIL CONSTRUCTION 215,000 1< ---I---I-----i--- 1,339,000 --------------- ** CAPITAL/INFRASTRUCTURE 235,302 617,860 1,884,000 DEBT SERVICES 204-5400-544.41-02 INTEREST ON BONDS 0 0 0 -----------I- ------------ --------------- ** DEBT SERVICES 0 0 0 CONTINGENCIES 204-5400-544.60-01 CONTINGENCIES 0 0 0 --------------- ** CONTINGENCIES 0 0 0 COMMUNITY REINVESTMENT 357,297 2,510,774 2,440,740 5:3 =64 4*=061: 1*UO 6-v-·U kE#66Dt./ U=.&2~ 51.5.1«td 616".Yw .h**M v. tal hli~<Ai·,u TOWN of ESTES PARK Inter-Office Memorandum DATE: January 14, 2002 TO: Public Works Committee FROM: Bill Linnane 4.,4~ SUBJECT: Board Room Project Change Order Request Background: Staff has met with Thorp personnel on various occasions to discuss changes to the Board Room design that should be considered. These changes were determined during the period after the October 9th approval to proceed with the construction of the project. The following additions have been discussed and are being recommended for approval. A January 9,2002 letter from Thorp Associates is attached as backup material. (Continued on Page 2) Cost/Budget 1) Electric transformer $ 1,700 ($1,204 plus electrical contingencies) 2) ADA Ramp/Wall $ 6,825 3) Board Room Tables Trim $ 1,771 4) Sidewalk Heat Mat $ 3,000 (Add'l $8,500 to be charged to Maintenance Account) TOTAL: $13,296 Action: Staff recommends approval of items 1 through 4 as described above. 6-1 Background - Continued #om Page 1 1) Upgrade the connection from the electrical transformer to the new panel board for the additional space to avoid a future upgrade associated with future expansions. ($1,204 plus electrical contingencies) Cost $1,700 2) Construction of an ADA acceptable access ramp and wall for the front entrance, as shown on the attached sketch. Cost $6,825 3) Board Room tables front finished trim for Town Board and Staff members. Cost $1,771 4) Concrete heat mats (snow melt) for the north Police Dept sidewalk and west front door sidewalk and steps, and the ADA ramp. Price includes all electrical wiring, switches, and control panel work. The total cost is to be split $3,000 to this project and $8,500 to the maintenance budget. Cost $3,000 It should be noted that there are two (2) possible future change orders being discussed. A fire code item and Board Room chairs will be discussed at the next PWC meeting if necessary. BL/mjs Attachments 6-2 JAN. 9,2002 2:34PM 19705864145 NO. 270 P. 1 ' ,·TO:TOWN OF ESTES Thorp Associates, P.C. Architects and Planners Januaty 9,2002 Mr. Bill Linnane, Director ' Public Works Department Town of Estes Park PO Box 1200 Estes Park, Colorado 80517 Re: Estes Park Municipal Board Room Alternates Dear Bill: As you requested, here is a summary of the status of Altemates #2 - #9. Alternate #1, the seating and tables for the lobby and possibly additional cost increases for the stackable seating in the board room are still not finalized, pending the Town's selection of the stackable seating samples we brought to you on December 27. The prices shown are included per Heath's most recent estimate, and I am sending Randy DeMario a copy of this letter to 1 i % confirm. ALTERNATE #2- Section 16050 Electrical - Electrical Upgrade: Provide an alternate price for 75 KVA, K13 rated transformer in lieu of base bid transformer at Electrical Room #108. Provide 100 Amp FRS-R Fuses in main switchboard. Provide three (3) #3 CU THHN, #8 CU THI-IN ground - 1-1/4" EMP for primary feeder. Refer to Electrical Drawings. * Amount: $ 1,204.00 Greg Sievers described the Town's need for the upgrade of the transformer. The upgrade would provide spare power likely to be needed in the future. The upgrade would come at a considerable savings at this time, as opposed to trying to change the transformer after the new addition is done. The cost for the upgrade was consistent with Greg's research. It was agreed that this alternate was accepted. ALTERNATE #3- Section 07610 - Metal Roofing: Provide an alternate price for standing seam pre-finished metal roofing complying with Section 07610 of this Specification in lieu of roofing shingles (Section 07310) at the new pitched roof surfaces over Vestibule 100 and Lobby 104 as shown on the Architectural Drawings. > Amount: $5,198.00 Roger stated that this alternate would not add significant aesthetic appeal to the project, and would create issues relating to snow slide. It was agreed that this alternate was not accepted. ALTERNATE #4- Section 07620 - Flashing and Sheet Metal: Provide an alternate price for Prefinished Metal Drip Edge at existing soffits on east, north, and west elevations as shown on Sheets A30 and A31 of the Architectural Drawings. > Amount: $1,770.00 Joe clarified that this alternate was for portions of the building beyond the existing exterior of the boardroom itself. The drip edge on the west and north sides of the boardroom was included in the base bid. It was agreed that the drip edge was needed and concurrent with the boardroom remodel what the right time. However, Rich did not want the cost included in the boardroom project. Thorp Associates will ask Heath Construction ifthis item can be billed separately to the Town's building maintenance budget. 131 Stanley Ave. #100 • PO Box 129 • Estes Park, CO 80517•970.586.9528•303-534-1378 (Metro)•Fax:970.586.4145•thorpassoc.com 6-3 JAN. 9.2002 2:34PM 19?05864145 NO. 270 P. 2 ALTERNATE #5 - Drawings A10 and A30 - Entrance Ramp and Site Wall Upgrade: Provide an alternate price to build the moss rock veneer, sandstone cap, concrete site walls as shown on the Bid Set of Architectural Drawings in lieu ofthe attached drawing 1/AD1. 1 Amount: $6,825.00 (Revised) Joe presented an "alternate" design to Alternate #5. The alternate reduced the amount of moss rock on the walls adjacent to the ramp. In place of the moss rock, the exposed concrete of the wall would be grooved vertically at 4" o.c. to match the Town's standard detail. It was agreed that the Revised Alternate would be accepted. ALTERNATE #6 - Board Room North Wall Upgrade - Provide an alternate price for the paneling, additional trim, and additional "connectors" on the north wall of the board room as originally illustrated on Sheet A60 of the Bid Set of Architectural Drawings in lieu of the attached drawing 3/AD2 - See Drawing Item 3 below. lx6 trim may be used in lieu of the 2x6 trim in the original design. > Amount: $0.00 (Revised) Roger indicated that this alternate was eliminated by Heath Construction and that the wall finishes would be installed as originally designed at no additional cost to the Town. ALTERNATE #7- Board Table Front Upgrade - Provide an alternate price for the additional trim and additional "connectors" on the front of the board table as originally illustrated on Sheet A70 of the Bid Set of Architectural Drawings in lieu of the attached drawing 2/AD2 - See Drawing Item 4 below. 1 x6 trim may be used in lieu of the 2x6 trim in the original design. k Amount: $1,328.00 It was clarified that the level of detail designed into the Bid Set of drawings for the front ofthe board table exceeded that depicted at the time of the GMP. The Alternate design was described as being a more elegant way of accommodating the plastic nameplate signs. It was clarified that in either case the signs themselves would be typical plastic routed exposed core type, and that the first set of the signs was included in the project. After some discussion, it was agreed that this Alternate was accepted. A conversation about the voting system followed. It was noted that the main display board should be centered in the room, as opposed to being offset as shown on the AV drawings. At our January 3, construction meeting, the possibility of extending this upgrade to the front of the Staff Table was discussed. Although Heath has not yet furnished a price for this additional work, it is reasonable to assume that the cost would be 12/9 the original cost for the three extra positions at the Staff Table. This would adjust the cost as follows: k Amount: $1,771.00 ALTERNATE #8- Section 04220 Concrete Unit Masonry - CMU at Police Station: Provide an alternate price for standard 8" CMU construction ofwalls including proper reinforcing, grouting, etc. at the exterior walls surrounding the addition to the Police Station, and at the new wall dividing Prisoner Entrance #116 from New Squad Room #115. Refer to Sheet Al 5 of the Architectural Drawings. > Amount: 58,510.00 It was agreed that this Alternate not be accepted. 6-4 JAN. 9.2002 2:34PM 19?05864145 NO. 270 P. 3 ALTERNATE #9- Section 10500 - Metal Equipment Lockers: Provide an alternate price for lockers in new Police Squad Room #115 as shown on the Architectural Drawings and specified herein. Hanging padlocks are to be by Owner. Also see Addendum #1 dated November 12, 200 I. k Amount: $5,215.00 - It was agreed that this Alternate not be accepted and that the lockers could be added at any point in the future on a wood framed base. Please call if you have any questions or concerns. Sincerely, -1261Ui Ji ' Joseph E. Calvin, Project Manager THORP ASSOCIATES, P.C., Architects and Planners CC: Roger M. Thorp Randy DeMario, Terry Been, R.C. 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Ad 7/.tj / -7 1 1 .19 1 -r-2*7 4 E 10 1-1 Ltr-* ..11/ \ r' [T--- mit,1 /1/ 2/ ' - -t "672 /1 111 I ./1 1 1/ \ 421 ---1- h lit)- 1 1 « 11 0 99 . :Y '114 -1;7 * 0- 0 8 9.2 Ets E SUP 6 -337 U 1-9 c G€ 0-8 E-5 3 8' 0-5: P 0 5§ 9~ 4%24 2 34) U 51·· W U 1 €5 -ir 8-2 2 -8 -8 12 -1£0 U)-to- , -9 4 25 I 1 84 02 0 2 - ' 20 -57 LE O :96.K' 5 4 A .g 3<y-ke 5. 8 FL N > b.!Q . 0.0 d 2 9 u n- [t.5 3 1 8- h 4- LL 11_1 d I , 6-9 p.leoq pep DAI DODJ .Z€ a g.loqoue uo!€tted>< 03 40 2x Wood cap (2) La crs 3/4" monitor Plastic lanlinatc sufacc lt!001 :09'r'pqrp ~ 1/z· pfgwood 1,; Keeping Estes_Clean 64A small step for recycling, a giant leap for Estes Park" Presented by: The National Honor Society January 17, 2002 Estes Park High School Estes Park, Colorado Libby Evans, President , Keeping Estes Clean " A small step for recycling, a giant leap for Estes Park." Goal: To have cardboard recycling become a part of the Estes Park Cornmunity. I. Finances Goal: To break even financially with cardboard recycling. Any profits will be donated to Partners. A. To obtain a container free of charge. 1. Discuss with Town of Estes Park. Completed September 21, 2001. 2. Discuss with Waste Management. Completed October 26,2001. 3. Discuss with Steve Gillette, Assistant Director of Natural Resources in Larimer County. Completed October 5, 2001. B. To obtain an easily accessible space for a container. 1. Discuss with Dave Thomas - EPCRA. Completed July 10, 2001. C. To find a way to bail and transport cardboard. 1. Discuss with Mike Sexton, Safeway. Completed October 10, 2001. 11. Planning Goal: To have an easily accessible, 24/7 drop off station. A. Discuss project with Lowell Richardson, Estes Park Police Department. B. Clean up by National Honor Society. 1. Set up schedule for members to maintain the site. C. Have National Honor Society members transport cardboard from drop-off site to Safeway. 1. Create a schedule and revise as necessary. D. To build a fence around the drop-off site if necessary. Not necessary due to covered top and slot access. III. Marketing Goal: To make the Estes Park community aware of the site so that people will recycle cardboard. A. Discuss project with newspapers to gain their support and advertising. B. Discuss project with KEZZ and EPTV to gain support and advertising. C. Discuss project with Dan Copeland and The Mountaineer Staffto gain support and advertising thru high school newspaper. D. Put signage at drop-off site with advertising of site and donors to the project. Donation of sign from Mark Igel of Signs of Life. E. To produce and distribute flyers and posters to local businesses. 1. Have National Honor Society members make and distribute posters. F. Make presentations to various service clubs. 1. Write a fact sheet / brochure telling purpose / place etc. to make people aware of recycling. G Approach RMNP and YMCA to find out how they dispose of cardboard. Act on their recommendations. Completed October 1-2,2001. H. 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