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Home My WebLink AboutPACKET Public Works 2001-11-151 AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE NOVEMBER 15, 2001 8:00 A. M. Preparation date: 11/9/01 *Revision date: 11/9/01 1.Habitat For Humanity Request for 2 Water Taps at No Charge Request for 2 taps in the Bonnie Brae Addition between Graves and Community 2. 2001 Water Loop Project Change Order Request Approval of a Devils Gulch Line Change Order 3. 2001 Water Loop Project Addition Request Approval of an additional project related to the Devils Gulch Line 4.Public Works Dept. Sander Equipment Purchases Request approval to purchase 3 budgeted items *5.Municipal Building Air Conditioning Project Request to Proceed with the Design/Build Project 67 4 iL)1 Â»OT Reports: 1.Roadway and Parking Lots Asphalt Condition TOWN OF ESTES PARK Inter-Office Memorandum November 13, 2001 TO: Public Works Committee FROM: Bill Linnane(,4/Fc-w~ SUBJECT: Habitat for Humanity request for two free taps for the new Habitat Subdivision adjacent to Graves Avenue Background: Habitat has requested two free taps as explained in the attached letter. The tap locations are shown on the attached map as Lots 3 and 4, Habitat Subdivision. The Town has approved three similar requests as described in the attached past Public Works Committee minutes. If approved, it is recommended that the General Fund reimburse the Water Fund for the two taps. Staff recommends that Habitat reiniburse the Town if the houses are sold on the open market in the next 10 years, which is similar to the other requests. Also, Staff recommends that Habitat restrict usage of the homes so that no commercial businesses are allowed. This has been an issue with the previous Sanborn Acres Habitat home. Cost/Budget Cost $4,090 per tap = $8,180 Budget The budget would have to be amended. Action: If the P.W.C. approves the request Staff recommends that 1) The Town be reimbursed by Habitat if the home is sold within 10 years; and 2) No home businesses be allowed and the Town be reimbursed if home businesses are conducted on Lots 3 and 4, Habitat Subdivision. BL/lb Attachments 1-1 ..I Habitat for Humanity of Estes Valley Building houses in partnership with God's people in need _1 RO. Box 2745 â€¢ Estes Park, Colorado 80517 â€¢ (970) 586-8301 October 29, 2001 Public Works Committee Town ofEstes park P.O. Box 1200 Estes Park, CO 80517 Attn: Bill Linnane Public Works Director Dear Public Works Committee: Habitat for Humanity of Estes Valley requests two water taps from the Town ofEstes Park for lots 3 and 4 at the Habitat Subdivision located between Graves Avenue and Community Drive. The attached Final Plat for the Subdivision shows the location ofthe two lots. Habitat agrees to the following conditions: 1. In the event the homes constructed on these two lots are sold within ten years other than to Habitat for resale as affordable housing where the new homeowners earn 50% or less ofthe area median income or the new homeowners qualify under the affordable criteria as set forth in the Town Development Code, Habitat will reimburse the Town for the amount of the donation for the taps. 2. The homeowners will comply with the Town Ordinance relating to Home Occupations per the attached. This ordinance will be incorporated into the covenants for the Subdivision. This Subdivision will eventually include 4 homes and the project will in total cost approximately $400,000 including $70,000 for the land and $91,000 estimated for the infrastructure. The donation for the taps will be most helpful in assisting us in completing this first phase ofthe project. Thank you for your consideration of this request. Sincerely, A 1Â»d Lee R. Kundtf Development Committee cc. Wendell Amos, Vice President TAr (~& Printed on Recycled Paper 1-2 1. Home Occupation shall mean a business, profession, occupation or trade that is conducted for gain as an accessory use within a dwellinq unit by a resident of the dwelling unit. Home Occugations (1) Size/Area: A home occupation shall occupy no more than twenty percent (20%) of the principal building floor area, excluding garage space. (2) Employees: No one other than a resident of the dwelling shall be employed on-site, report to work at the site, or pick up supplies or products on-site in the conduct of a home occupation. This prohibition also applies to independent contractors. (3) Operational: (a) There shall be no stock-in-trade other than products fabricated by artists and artisans. (b) A home occupation shall be conducted entirely within a portion of a building not within a required parking area. ,00) Vehicle or equipment sales, rentals or repairs shall not be conducted as a home occupation. (d) Personal and professional services shall be provided on an appointment-only basis. (e) No home occupation shall include a sales room open to the general public, and no articles shall be exhibited, offered for sale or sold on the premises except by prior appointment. (f) There shall be no . advertising of the address of the home occupation that results in attracting persons to the premises. (g) No kilns exceeding ten (10) cubic feet in size shall be permitted. (h) All home occupations shall comply with the performance standards prescribed by Â§7.10 of this Code. There shall be no electrical or mechanical equipment not normally found in a residential structure. (i) No home occupation shall be allowed that will create noise, dust, fumes, odors, smoke, glare, vibration, electrical hazards, fire hazards or the storage of hazardous materials or any other nuisance to a greater degree than normally experienced in the residential district in which the permit is granted. (4) Exterior Appearance and Outdoor Storage: (a) No changes in the exterior appearance of the dwelling to accommodate the home occupation shall be allowed, except that one (1) wall-mounted identification sign no larger than four (4) square feet in area shall be permitted. (b) No outdoor storage of materials or equipment in conjunction with the home occupation shall be permitted. (5) Parking/Vehides/Traffic: (a) Not more than one (1) truck with a maximum capacity of one (1) ton incidental to a home occupation shall be kept on the site. (b) The number of parking spaces available to a dwelling unit housing a home occupation shall not be reduced to less than two (2). (c) A home occupation shall not create pedestrian, automobile or truck traffic significantly in excess of the normal amount associated with residential uses in the district, i.e., ten (10) vehicle trips per day. 1-3 . NOI.1.1(1(IV ~[VMEI 5!INNO[1 'CC .1.07 .10 *5 - 0Ntii;~i~ii;~NE~i}itANYA~ NO!.D[Od V - NOISIAICI[IftS J.V.1,IMVIi_ Â§ 3 4 i ,-1 4 ~ 1.V.ld 'IV N t.,1 9 13-1 Q 3 1 5 . 1 -C . I ....... 31Â¥0 1 1 9#11 0 I W h IR . b. g 1 11 if % 0 4*81 19 p H i F 8 64 -8 4â€¢ 4, 1308 X : 55# 01 ZE Â£ im iii N :41 8 0 t !13% 1 IJ 2 80 0 9, 10 4 i. i -1 12 Al 2 1% i 1 en" 9 -2 i Q 6 1,4 30 ; Eg i 9 1% e.% 6 51 - .= 4 2 21 R 53 -0 h e 5/ 1/1 'CESERÂ¥ :17*E. EL*. aa i *1 9-12 ./ 6 -00*50 T N g 6. N k: k G> 4 93 61 2 -4 21 .5 4 CO -C: 0.-1 Re { 6 ~,481 011. 1 33 t 0 8 : 1 0 ,0 41Lpt )24 , :H ~:5/2-J---jt---Ir-1 -cm 11 ~ i j :; ' 3 4,;:h R:i;, ;0 24 -~ ..1 m CE 61,12 8 0< b 4 01 , 1 4 1 0 :9Â·NE JIN; 4 80 -- 1.hi-Â·-- Â·-a'*+ :JL#- 3I i â€¢-, 0 -9 G .2 * B 0 j'ih:72' -,Gr A. 4. .-1 1 11 8 ! 6, 9 12 5 QJJ~id ZU&'. 4 Zw; $1 1 "17*9" 3.- 8 21 9:v . 1 02 i | b.j:i: 91$ 11 01 I -<-- 015:===2 93 Tor O - k W ek 0 Fi 11 : D - ,â€¢..,612 94- 1, IiI 0 8 it! } 1 1. 11 ZE;ilit Mi. ft :i; ij ~ 2 .6. 61 g ki 1. , 0:UHâ€¢:1 i).15 â€¢t; %!E \'. /~1,151 EAKEHE,;H .- 1 2 1/1 '3*113i-~ 9=.1-42 1 . 4 2 + E o 4 7â€¢5 4; A 0 8 E' 11,)Etti:1 11,!t? 4 :8 O 61 M d' 6 d d pi Â·dI . d .d~21Â¥ -1';18 . bd m C il 13 C /11 9,1: 4, 8 Hz" 18 :60% :22 p , Â¥11 2 Â·el I V Q 'p 4 lp -I./--//// 2 11 1 Â· a flyÂ·-. Vy 54 9. iE 14 4 1422,80, 3 - #El--0 lili lilli l. L./ .A ... iwl i.3. 93.951 154 Qi; 414 ---pl--- Â»Â«-------- I............'.. -1- - * Â·8 -_~ -1 -('IJ'I; _ -~--1.1~~~-I-- ,}11 m.,fy Mil El # I.le tle &141 n91I // / /7- r - 14 lili i mi] I o / I I -- , : -...*.............4.Â·Mf-%-) ==-==- d F r= - -; i ikine la 1 A I I lIF 1 ,/ l 4 3 AB i N Mil i 047 'rd I. :IP' 5"~~ /7/1 li 11 1 3:10 IFii f UNNU#Hi /0 0.,O r / 111 1 41 ~ 1/ 1 4 L__-1 - - -1--- 1 ..tirfEG-1 J M l.-e- 1 :'.:.: fu. ! 4 ..Ax / keD Pe EN"i 1933!i 4 3 144. 3 31:*1 18.ij .6..16.1:11 33 GE VISION ~~.m, %00/0 BAAMON PUBLISHING CO. RECORD OF PROCEEDINGS . September 26, 1996 Public Works Committee Committee: Chairman Doylen, Trustees Barker and Hix Attending: Chairman Doylen, Trustee Barker Also Attending: Â·Town Administrator Klaphake, Public Works Director Linnane, Construction/Facilities Manager Sievers, Clerk O'Connor Absent: Trustee Hix Chairman Doylen called the meeting to order at 8:00 a.m. Clerk's Note: Agenda items during the meeting were shifted from -the formal Agenda to accommodate audience participants; however, for record-keeping purposes, the minutes will follow the Agenda ... - sequence. HABITAT FOR HUMANITY -Â· REOUEST FOR WAIVER OF TAP FEE. Public Works Director Linnane reviewed Habitat's previous requests for the waiver of tap fees where the Town approved the request with the General Fund reimbursing the Water Fund, and the stipulation that the Town was to be reimbursed if the duplex was sold on the open market within ten years. Stephen Gillette/Habitat Vice President reported that Lot 38D, Sanborn Acres, off Broadview Lane, was donated to Habitat.-7T--Errat attemptea -1 sell the lot pursuant to . a significant rock outcropping, however, they were unsuccessful. Therefore, they are constructing a single-family dwelling. Adjacent property owners have granted an easement and minimal blasting will be necessitated. The Committee recommends approval of the request to waive the tap fee valued at $4,020 with the stipulation regarding a sale on the open market as identified above, authorizing the General Fund to reimburse the Water Fund. COMMUNITY DRIVE AND MANFORD AVENUE INTERSECTIONS - REQUEST FOR ALIGNMENT. The Committee reviewed a letter dated August 23, 1996 submitted by Mike Smith/Park Schcol District, requesting realignment of the intersections of Community Dr. and Manford Ave., plus a traffic/pedestrian signal, to improve the safe passa0e of students to and from school. Mr. Smith and Dr. Kastendieck, Supt. were in attendance. , Director Linnane reported that good planning for a pedestrian walkway system is to delineate crosswalks where they are currently being used. In response to the District's request, Public Works Director Linnane reviewed the site and prepared three options: il. Manford Ave./Community Dr. Intersection Realignment. This realignment option would require the demolition of approximately 7 barns (at the fairgrounds site) and barns $455,000, drainage $20,000, roadway $18,000, labor rebuilding them. Cost estimates are: demo./rebuild 7 $36,000, traffic light (if warranted) $40,000, contingency 10%, for a total project estimate of $625,000. Staff believes the barn demolition and 1-5 LEE,O crs OF- LAÂ·97 NEÂ»Â¢-6 2.2252 0 ELIT- WN"'m" PINIE~IN 426 2- yo J 2- 2.. a FE CE:DOCE O A LY , ..AD,Oâ€¢op........ co. RECORD OF PROCEEDINGS N. =26.Â· i b Public Works Committee, April 27, 1995 - Page 2 .' Following discussion, the Committee recommends Staff investigate the placement of this handicapped space, account for other handicapped locations in the area to determine the need for an additional space, and report back to the next meeting. WATER DEPARTMENT LOOP PROJECT--APPROVAL OF CHANGE ORDER Chairman Gillette reported that Director Linnane informed him of the following change orders as they occurred. Director Linnane explained that six change orders are pending as follows: Spruce Dr. to Rock Ridge Ln., uncertain utility location, $2,700; Hwy. 34/36 intersection, change from 12" to 8" tap connections to accommodate water outages to Stanley Village, ($330); Old Church Shops, deletion of several service taps, ($1,700); Hwy. 34/36 Intersection, irrigation connections for Stanley Village, $1,800; Cleave St., maintenance of water line leak, $1,500; and Spruce Dr. & Rock Ridge Ln., unknown utility locations at West Park Center, $725.00. The Committee recommends approval of Water Department Loop Project change orders totaling $4,695. LAKE ESTES TRAIL PROJECT--APPROVAL OF CHANGE ORDER Chairman Gillette was informed of this change order prior to the meeting. Director Linnane explained that a manhole extension along the Bike Path was requested by Upper Thompson Sanitation District. The project will remain within.budget with this change order. The Committee recommends approval of the Lake Estes Hike/Bike Trail that ribbon cutting is set for June 16' at 10:00 atm. Trustee change order in the amount of $2,000.00. Director Linnane added Doylen requested Staff explore a. proposal from GOCO to sponsor signage for the Bike Path. ~~ HABITAT FOR HUMANITY- -REQUEST TO AMEND WAIVED TAP FEE AMOUNT Chairman Gillette declared a conflict of interest and vacated the room. Dale Williams, Habitat for Humanity Building Committee representative, requested two water tap fees be allowed for the duplex construction on Lot 2, Murphy Subdivision. Two families have been assigned to this duplex. As each family will have sole ownership, the lot may be split into two lots in the future and separate water tap fees will avoid confusion for any future ownership. Director Linnane explained that at the March Public Works meeting, the Committee recommended the waiver of one multi- family water tap fee in the amount of $5,665. Two single family tap fees would bring the total to $8,040. The Committee recommends approval of two single-family resident tap fees in the amount of $8,040 for Lot 2, Murphy Subdivision, with the restriction that the Town be reimbursed if the duplex is sold on the open market within ten (10) years. Chairman Gillette resumed his position on the L Committee. < )%1 OA...<-66-'. -~1%-C ~~ -4 ~] ~Â·~U#Lujz_ LO t~1% '~i- REPORTS The Committee reviewed the Customer Service Response and Water Reports for March. The Elkhorn Avenue Water Loop Project will be completed May 15, weather permitting. The asphalt overlay of Elkhorn Avenue is scheduled for 1996. The Augmentation Plan is scheduled for filing with the Water Court on April 28. Maps outlining the Hwy. 7/IIwy. 34 Project will be displayed at each meeting prior to construction start in an effort to initiate input from citizens. 1-6 ~ Appv RECORD OF PROCEEDINGS ............1//ING.O. Public Works Committee March 23, 1995 Committee: Chairman Gillette, Trustees Doylen and Miller Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Manager Sievers, Deputy Clerk Kuehl Absent: None Chairman Gillette called the meeting to order at 8:00 a.m. ~ 5(45 Ip ~ ~HABITAT FOR HUMANITY -- REQUEST TO WAIVE WATER TAP FEE 7,0 i ues:n Bob Jones, member of Habitat for Humanity, requested the Town waive the water tap fee for Lot 2, Murphy Subdivision, the location of the organization's next project. A similar waiver was granted on August 26, 1993 for a project at 506 Columbine Avenue. Member Miller agreed that this type of assistance is a viable answer to the low-cost housing problem. The Committee recommends the waiver of the water tap fee be granted, with the restriction that the Town shall be reimbursed if the house is sold on the open market within ten (10) years, and that $4,020 be transferred from the General Fund to the Water Fund. IP* 30.0 73~Â»w- -re B. E H . TA 214 630 2,3.-{b~,4!Â·6'k.41. 51.c-c. rr- 01 6. rl-2,4,Â¥,6, 154 - câ€¢38-r Â¥46., 9 ,D G . *414* -r 9+a tt 21 . REVISED DOWNTOWN PARKING PLAN -- PRESENTATION 1'196 ,F Ac-i.â€¢JAT.LU p<QI.<ck,Â·'V'% 1 Randy Martin, EPURA Commissioner, reported that a meeting sponsored cul câ€ž_, , by the Chamber of Commerce was held to encourage downtown merchant participation in solving the downtown parking problem. A three . 54Â·,1,1., Â·1 0'0 C. phase plan over a three year period was recommended. Commissioner Â·' Martin stressed the purpose of the plan was not to punish visitors U-Â·el â€¢ Â·.Â· C but to control the employer/employee parking in downtown lots. i.4-Â·t. i./. .....,, ~ Statistics indicate there are 10,000 cars per day that travel Highway 34 into Estes Park during the summer months. With growth .:... +. iÂ· ... expected to continue and space for additional parking lots limited, a solution is necessary. Administrator Klaphake explained that the SÂ·/Â·4'" < 5 6:' ' 5./..' plan involves paid parking in downtown lots, to be instituted in phases. The spaces will be stenciled with numbers that coincide o . I.....6 I 'Â·Â· â€¢-&â€¢ 4 I.".. with metal slot boxes. The cost, the hours tended, the lots affected and the time schedule all need to be considered. -....1...'...f.t....., Preliminary Phase I will include the Weist Lot, the north half of Y ,rÂ· I .Â· . the Post Office Lot, the Dairy Queen Lot, the Riverside Lot, and the Coffee Bar Lot. Preliminary Phase II will add the Lot from ~.(.C*< ~ t.- ... Estes Park Bank to the Library, the Cleave Street Lot, and the Ice House Lot. Preliminary Phase III will include the Municipal Lot, Del' s Drive In, 'and the Chamber of Commerce Lots and possibly the Transit Center. All lots Will continue to conform with ADA requirements. Trustee concerns included plan cost, a possible deterrence to visitors, and the use of a parking token distributed by businesses. Citizen concerns were: Kipp Baker/need to have Trolley for convenience and to diminish congestion downtown; take care of employers/employees first and visitors second; enforce handicap4ed parking violations. Diane Seybold/revenues generated should be restricted to parking solution; length of stay of the typical visitor versus cost of parking. Vivian Moyers/Postal delivery for downtown merchants would reduce parking problem. Scott Webermeier/solution will benefit entire community; believes the Chamber will lose ability to operate if their lot is designated as Park 'N Ride. Tom Hall/everyone needs to be involved in the solution; quantify value of parking spaces. Administrator Klaphake 1-7 an*oroâ€¢opue-,â€¢","~co. Â· RECORD OF PROCEEDINGS Public Works Committee ! August 26, 1993 Committee: Chairman Habecker, Trustees Doylen and Gillette Attending: All Also Attending: Town Administrator Klaphake, Public Works Director Linnane, Special Projects Manager Joseph, Clerk O'Connor Absent: None Chairman Habecker called the meeting to order at 10:00 A.M. LITTLE PROSPECT MOUNTAIN ADDITION - REOUEST TO VACATE WATER EASEMENT. John and Elsie Bridges own Lots 13 and 14, Little Prospect Mountain Addition. In a letter dated August 20, 1993, Gerrie Babion/Owner's representative, requested the Town vacate its water easement across these lots. The right-of-way was granted in 1938 for the purpose of constructing, maintaining and replacing a water line and storage reservoir; the reservoir has been abandoned for several years and the easement h~ongÂ£â€¢-perves< any purpose. Staff supports the request and advised that the Town Attorney would prepare a Quit Claim Deed and Ordinance. The Committee recommends approval of the request, authorizing Town Attorney White to prepare the Decd and ordinance. INTERFAITH IDENTIFICATION SIGN LOCATED ON HIGHWAY 36 - REOUEST AUTHORIZATION TO INSTALL. Shad Reeves is attempting to earn the Eagle Badge. in Boy Scout Troop 8 and is endeavoring to construct/install a sign that would list a.maximum of 15 local churches. Shad is working with the Estes Park Interfaith Council and they have requested Estes Park Sign Company perform the sign painting. Sign dimensions are: frame = 9 ft., 2.5" wide, 12 feet high. The 15 individual signs Would be 44" wide and 18.5" high and would be hung on chains with 3 columns, 5 rows.' Each sign will be forest green and contain the denomination (printed in 3" lettering), address (printed in 2" lettering), and telephone number (printed in 2" lettering). A 3" gap between each sign, as well as a 3" gap between the frame is being planned. The sign will be similar to the existing service club sign located on Highway 36 near the Chamber of Commerce, and Shad is requesting the interfaith sign be located next to or near this club sign. Discussion included construction guidelines, potential improvements (i.e. landscaping) of the site, alternate construction materials to perhaps :'soften" the site, and maintenance of the sign. The Committee recommends tentative approval be granted, directing Shad Reeves to meet with Manager Joseph to determine where best to place the sign--this item will be continued to the September 23, 1993 Committee Meeting. The Committee also commended Shad for his interest in the community and leadership role on this project. HABITAT FOR HUMANITY - REQUEST TO WAIVE WATER TAP FEE. In summary, Gerald Swank/Board of Directors and Site Selection Chairman with Habitat for Humanity of the Estes Valley advised that Estes Park is one of 700 affiliates of Habitat for Humanity International. The non-profit organization's mission is to build low cost, well designed and constructed homes for families living in inadequate shelter due to the lack of suitable affordable housing in their community. Habitat seeks local, regional and e 1-8 Ir --W RECORD OF PROCEEDINGS 0,6 vt- A-~-4- 94..4, 1Â« AL,~ ~-vi 14- CÂ» idIA ~ Public Works Committee - August 26, 1993 - Page 2 406 4.---4Â£#- h' / Ib *64,4 tal . -4 federal support which includes at-cost and donated materials, '0~~~~0~0~~~1 public and private donations, volunteer labor and management, and private and federal grants. Capital, not charity, is provided, and ellsT> 61, the selected family is req~,red-'CE-invest 500 hours of labor into the construction of the,iÂ·f~Tome and the Bhe that follows. Habitat . A has obtained property/St 509 Columbine anh is requesting the Town ACra$Nrrwlaetac~etiipfee'rafetiI-20221Zittt: AÂ»~-6,1~ Â· sold on the open market for 2 years. Discussion followed -2 4- 4474 concerning the sewer system (a sewer line serving a neighboring property crosses the lot; it will be rcrouted and the EPSD will allow both houses to connect to this existing line); and placing an extended deed restriction (pre-empting large capital gains and Of M prompting reimbursement of the water tap fcc to the Town); conf irmation that the newly formed Housing Authority has not yet |4. Ua....â€¢-.4- -~-%-t-1 adopted a policy relating to fee waivers; and clarification that the Water Fund is an Enterprise Fund (the cost of water taps are attributed to the cost of providing water). The committee V -- recommends: (1) the ][ouln-gauthority_purchase the water tap for this project as.a htest case" rather-than a precedeng..rill:lj1..< 11 1994 (Authority to reimburse the Water Fund), -Â¢27- authorize the Town Attorney to prepare a deed restriction stating that if the house is sold on the open market within ten (10) years, that the Housing Authority shall bo reimbursed said $3,700. Administrator Klaphake advised that the 1994 Budget already contains $50,000 to help support the Marys Lake housing effort; this fund will be increased by $],700 for a total of $53,700. The Committee urged the Housing Authority to discuss waiver of fees at their first meeting scheduled in January. Chairman Habecker confirmed that this recommendation will be heard by the Town Board September 15, and he urged Mr. Swank to attend. HIKE/BIKE TRAIL MASTER PLAN - PRESENTATION. Pursuant to the Committee's request in MAy, an Advisory Committee was assembled to prepare a hike/bike trail system master plan. The Advisory Committee consisted of representatives from the YMCA, RMNP, Larimer County Parks Dept., EVRPD, Police Dept., avid bikers and hikers. The Committee met twice/month for three months and presented the following: 1. Hike/Bike System Master Plan (long ter~m). 2. Highest priority trails of the Master Plan. 3. Engineering cost estimates to be considered for upcoming budgets. Over 70% of those polled in the recent Talmey-Drake Survey supported an expenditure of $400,000/year for hike/bike trails which reassured the Committee's position. Advisory Committee member Larry Wexler expressed his appreciation to fellow members Les Foiles, Joan Childers, Amy Plummer, Jerry Donner, Randy Repola, Gregg Filsinger, Jr., Bob Joseph and Bill Linnane. The Master Plan is confined to the "valley" and four (4) primary areas were identified: Fall River to Aspenglenn Campground, Lake Estes (north and south), Fish Creek including the school area, and south to Lily Lake, back to Highway. 66. Special Projects Manager Joseph presented a slide program further identifying each of the four sites, offering the potential benefits/amenities and potential development/improvement details for each. The Advisory Committee is most enthusiastic.of the Lake Estes trail system, and Managdr Joseph prepared a preliminary concept plan for this area. The plan consists of two phases--Phase I includes the north shore and Phase II includes the south shore. 1-9 TOWN of ESTES PARK Inter-Office Memorandum DATE: November 13, 2001 TO: Public Works Committee FROM: Bill Linnane 6-L SUBJECT: 2001 Water Department Loop Project - Devils Gulch Change Order Background: Congested utilities, rock outcrops, and a narrow ROW. are requiring a water main crossing of Devils Gulch Road as explained in the attached letter from Cornerstone. The contractor, Dirt Doctor, estimates the crossing at a cost of $9,380. Cos{/Budget Cost $9,380 Budget The change order can be funded with the $135,000 under budget for the 2001 Loop Project. Action: Staff recommends approval of this $9,380 change order. BL/mjs Attachments 2-1 CORNEASTONE {970) 586-2458 437 South St. Vrain Estes Park, CO 80517 Fax (970) 586-2459 ENGINEERING & /~ SURVEYING, INC. E-mail: ces@frii.com November 8,2001 Town of Estes Park Mr. Bill Linnane PO Box 1200 Estes Park, CO 80517 RE: 2001 Town of Estes Park Water Looping Projects - Devil's Gulch Interconnect Dear Bill, It has been determined that the placement of the Devil's Gulch Interconnect Waterline Project must be changed due to the discovery of several underground utilities near the Gem Lake Trailhead. The route, which is along the north ROW line of Devil's Gulch Road, must be moved to the south ROW ofthe road. The area just east of the Gem Lake Trailhead*is congested with existing underground utilities. Our recommendation is to cross Devil's Gulch Road just east of 1261 Devil's Gulch Road, and continue along the southern ROW to the previously determined point of interconnection, which is the paved driveway just east of the Gem Lake Trailhead. The proposed realignment will precipitate the crossing of Devil's Gulch twice, but will guide the proposed 12" ductile iron pipeline into the less congested corridor for future installation. The cost for the realignment will be an additional $9,380.00. This will include all supplies, labor, equipment, hot asphalt and flowfill. As always, plegefâ‚¬2 fref to contact our office with questions and concerns. t Sincerely,/ A iii 1 1 / I) t# 1 W 1 i hill i #/Ul A 1 F Lli t A.l~#fwin-W,illiams /'Cotnerstone Engineering and Surveying, Inc. 2-2 TOWN OF ESTES PARK Inter-Office -Memorandum Date: November 13, 2001 TO: Public Works Committee 1.'.Il' 7 FROM: Bob Goehring CA/ 3 L-,f SUBJECT: 2001 Water Department Water Line Project Additional Project Request - "South Lane Interconnect" Background: During the past several years, we have had complaints about low pressure from several homeowners on Devils Gulch Road during the middle of the summer. These homes are located on or near the blue line for this area. A low-pressure complaint is a Priority 2 on our replacement schedule and an indication that the main serving this area is too small. This is why we have been replacing the 3.5" pipe with 12" pipe along Devils Gulch. While replacing the main in the immediate area will help, it is also necessary to beef up the system before it gets there to ensure adequate supply. (Continued on page 2) Budget/Cost: Cost: â€¢ Engineering Design and Construction Management/ Cornerstone Engineering $ 6,750 â€¢ Construction/Kearney and Sons 45,026 Total: $51,776 Budget: The 2001 Loop Project bids were $135,000 under budget as described in the attached September Public Works Committee minutes. Funding for this project would be from this excess. Action: Staff recommends constructing the South Lane Interconnect Project in 2001 using budget surplus and awarding the contract to the low bidder, Kearney and Sons, for a total of $45,026; and Cornerstone Engineering $6,750 for engineering. 3-1 (Background: Continued#om Page 1) In the area North of Safeway, one 4" and two 6" pipes come together into one 6" that in turn feeds the 8" going north on Black Canyon Drive. This 8" line feeds all of Devils Gulch and Stanley Heights before returning to Highway 34 at the Catholic Church. (Flow directions are shown on the attached map.) The proposed South Lane Interconnect Project would install an 8" line from the intersection of Steamer Drive and Black Canyon Drive, and go approximately 750' east to the 12" line at the comer of West Lane and South Lane. This will reduce the velocity and friction loss in the 8" Black Canyon Drive line by splitting the return flow to Highway 34 and thus increase the pressure to Devils Gulch. This project should also improve fire flows along Big Thompson Avenue and also as far northeast as Dry Gulch Road. Cornerstone Engineering received bids for the project as the attached letter and bid tabulation explains. Kearney and Sons was the low bidder. BG/lb 3-2 CORNEASTONE (970) 586-2458 437 South St. Vrain Estes Park, CO 80517 t Fax (970) 586-2459 ENGINEERING & ,â‚¬GN.Mk SURVEYING, INC. E-mail: cesF frii.com November 9,2001 Town of Estes Park Mr. Bill Linnane PO Box 1200 Estes Park, CO 80517 RE: 2001 Estes Park Water Loop Project - Stanley Heights Interconnect Dear Bill, The Devil's Gulch Interconnect, part of the 2001 Estes Park Water Loop Project, under construction at this time, wili substantially increase water pressure and fire flow rates along Devil's Gulch Road. During routine fire flow tests conducted this summer along the Highway 34 corridor, pressure anomalies occurred in the north end area. These anomalies led town staff and Cornerstone Engineering to conclude that a restriction is present in the water system. Town staff and Cornerstone Engineering further agree that the installation of an interconnect between the mains on South Lane and Steamer Drive will bypass the restriction and substantially increase the pressure along Highway 34 corridor and the north end area. Three bids were received at our office Thursday, November 8,2001, for the 2001 Estes Park Water Loop Project - Stanley Heights Interconnect. The results have been examined. The successful bidder for the Stanley Heights Interconnect Water Looping Project is Kearney and Sons Excavating, Inc. for their bid of $45,026.25. The cost for engineering services is $6750.00, which brings the total project cost to $51,776.25. A summary of the bid tabs is attached. Please call or visit with comments or concerns. AA j CORNENREONâ‚¬ 296]NEERING AND SURVEYING, INC. 1 .1, â‚¬1. AJ/U---, />/1 ,Â¥â€¢1~liafms 6/ 3-3 O 0.00 000000000 000-QUiQdd 828322@89 CNIN'- p en V,0=22518:2 38Â¤ 8. 8 000.-'00~ 0006 - 1< 0 8 (D 00(9 4038 LOOCD- V CD /0 r ON (NI r- r 64 â‚¬4 u} 0 ta to O 0 8 2 2 888~83228 6 00000>000 lo % E *RE~g~gnq 0 64 *4 6464*42â‚¬'>264~g 00 08 9 0 888 0,0900 5% 3 9 666 2:1388 ve. M 2 2 n 2 Â¥ 225 9. M o Ce,ae 'f>(Ablum 000000000 OOLOOOOOOO 5 *QUE@**8% o g ho).(N"(40).00-q 22=442022 h Ott)o 88*goo888 o n o 66069OOLooo O 0 LDOODOUrido)oo 0. co N N. h 0) 91 9 ur) O, 01 00. ul 10 * #5 â€ž .tr 64 0BN'(9 r 64 0 0 eau>ta 64 64 40 888888888 BE do-w_-Loodo O O 52 M O N O LO O U) M N.* ng (0 0-hlo. eriTAGS â‚¬4 â‚¬4 64 O 0000~ @35%22*5 (\1 9 co *&501- P r 4-2 &420 â‚¬*'3: fiG ta 0 f o M r." hAlf)â€žrN m -18- - 3 Ui LIZ al m LE 0 03 m g LL. >- C/i m ~ J J w Ul _i .i J U.1 1- J O J UJ a C E 9 (D 2 0.6 E ~acq*=ER=#% g - @ 2 R .2 2 Bf 2 B .9 4 > * 92 -0 E 594*goal,U),3622 8 b k kN @42 I' (0 9 22 - 19 - N M Y 10 0 N 00 0 0 . N â‚¬9 ~ 2 F~ 3-4 Engineer's Estimate Dirt Doctors, LLC Kearney and Sons Excavating, Inc. Kitchen and Company, Inc. Item Description Unit Q ice Extension Price Extension Price Extension Price Extension $ 1 5%000 4111%11 Â° 0 $5,000.00 $750.00 $2,475.40 $49 531.50 $33,615.00 $54,270.00 5.00 $2,745.00 $3,200.00 $1,950.00 .00 $2,560.00 .00 $300.00 0.00 $1,200.00 $150.00 $30.00 $450.00 $35.00 $ $390.00 0* t69'99$ 91-910'94$ 00'0 0 6 S 00'LÂ£9'â‚¬99 ,200.00 , $200.00 Fire Hy r~bly $700.00 00-09Z'9$ 91 9ZZ' X9$ Heights Interconnect 2001 Town of Estes Park Looping Project C Encasement uollon.liSUO Bupee ifua 1401 .... .t ... Public Works Committee - September 20, 2001 - Page 3 has submitted a final payment request of $9,069.20. This amount could be funded from the 2001 Loop Project. The Committee recommends approval of the final change order submitted by Kitchen & Co. in the amount of $9,069.20. 5. WATER DEPT. 2001 LOOP PROJECT - REQUEST APPROVAL OF BIDS. This project includes 4 items, and the following low bids were reviewed: PROJECT CONTRACTOR LOW BID i Devil's Gulch 12" Dirt Doctors LLC $99,168 Summerset 12" " 103,837 Marys Lake Rd. 4" " 13,550 Abandonment Stanley Cir. 6" & 8" Kitchen & Co. 157,962 With the exception of the Marys Lake project, all of the projects are listed on the Water Line Replacement "High Priority" List. The projects will begin approximately the first week of October, and they should be completed within 90 days (the asphalt work would be completed in the Spring of 2002). The total cost is $374,517 and the budgeted amount is $510,000. The Committee recommends approval of the four bids identified above, for a total budget expenditure of $374,517. 6. WATER DEPT. SCADA EQUiPMENT - REQUEST APPROVAL TO PURCHASE 11 #t BUDGETED EQUIPMENT. Staff is seeking approval to add a wireless bridge connection to network the three central computers of Glacier Creek and Marys Lake Plants and the Water Shop. This connection would improve efficiency and reduce travel. Integrated Telecommunications System, Inc. submitted a price of $11,294.80, and with in- house installation, the total cost is $12,794.80. The Committee recommends approval of the budgeted dxpenditure of $12,794.80. 7. GLACIER CREEK WATER PLANT FILTERS PROJECT DESIGN/CONST. MANAGEMENT - REQUEST APPROVAL OF SCOPE OF SERVICES. Pursuant to recent EPA requirements, modification of the filter basins is required at the Glacier Creek Water Treatment Plant. The budget includes design funding in 2001 and construction in 2002. Cornerstone Engineering submitted a scope of services of $34,400; the budgeted amount is $35,000. The Committee recommends approval of the Scope of Services in the amount of $34,400 as submitted by Cornerstone Engineering. 8. FISH CREEK-HIGHWAY 36 INTERSECTION DESIGN/CONST. MANAGEMENT REQUEST APPROVAL OF SCOPE OF SERVICE FOR CDOT REIMBURSED PROJECT. CDOT has included the reconstruction of this intersection as part of the Causeway Underpass Construction Project and they have agreed to fund all of the design, construction management and construction at 100%. Cornerstone Engineering t submitted a scope of services of $83,766 as an amendment to their Causeway Underpass Scope of Services Contract. If approved, the 2001 Budget must be ' supplemented for the additional expense and the associated grant revenue. The . Committee recommends approval of the Scope of Services in the amount of : .6,/ I f:I 3-5 4 1â€¢1 13: < W ..-- 7 1 , il Vt' ' .-. ' Â·,Â· R -4 03. Â» .. 4 ,-11 1 :. 1 E R : f i n..: k.:1, ,;. : 1~r :Â·:-- Â·. crifpip, ibilt 25 2~ el . Z Ze: Z - . I I . . .- 1 tr .r : .1 ..--.--.. ..4 .. t . , " f . ! /5- E : 2.-- 28 ''. U - : .1 20..30 Â· â€¢ 34 ./... . I , I ' 1 i. i '-4 ,-4 i . - ... : -- i . . . . I . I Â«hiff L 10. . O.0 -. 0 . 77 .. 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I TOWN OF ESTES PARK Inter Office Memorandum November 7, 2001 To: Public Works Committee From: Bill Linnane, Dave Mahany Subject: 2001 Public Works Sander Replacement Background: The Street Department has requested the replacement of three Sanders on the Snow Plow Trucks. These Sanders have been in the Fleet for many years and the combination of wet sand and salt has deteriorated the sander roller and framework. We would like to replace them with the same manufacture and model as the other sanders for Fleet standardization. Bids were requested from the Swenson representative in this area. These sander replacements are included in the Street Departments 2001 Budget. Budget / Costs: Bids were received from MacDonald Equipment, the Swenson Sander Representative for this area.. MacDonald Equipment : Unit #0265 Unit #303 Unit #338 $ 3,224.00 $ 3,224.00 $ 3,224.00 No Trade (Unit #0265) Used - $ 300.00 Trade-in - $ 300.00 Trade-in Sander can be used for spare $ 3,224.00 = Bid Price $ 2,924.00 Bid Price $ 2,924.00 Bid Price Costs : $ 9,072.00 Budget: $10,500.00 Recommendations: Staff recommends approval of the bids from MacDonald Equipment Company and requests approval for replacement of these sanders, trading two and retaining one for a spare. Staff requests approval to purchase three new Swenson Sanders from MacDonald Equipment Company for a combined cost of $ 9,072.00 4-1 TOWN of ESTES PARK Inter-Office Memorandum DATE: November 13, 2001 TO: Public Works Committee FROM: Bill Linnane 614A.-2 SUBJECT: Municipal Building Air Conditioning Project Background: The Municipal Building is not air-conditioned and the Public Works Department as well as Administration personnel, receives many complaints each summer. Therefore, the Town budgeted to have the building air-conditioned. Poudre Valley Air Company is working with Thorp and Associates in the Library and BoardRoom Projects. It makes sense to "piggy back" with them for an Air Conditioning Design/Build Project. Staff would like to proceed with this project and have Thorp and Poudre Valley Air design and build a new air conditioning system for the Municipal Building. Cost/Budget: Cost To be determined Budget $170,000 Action: Staff recommends and requests to proceed with the Air Conditioning Design/Build Project with Thorp and Poudre Valley Air. If solicited prices exceed the budget Staff will bring this project back to the Committee for further action. BL/mjs 5-1 .. .: RESOLUTION NO. WHEREAS, the Town of Estes Park has previously budgeted and appropriated in its 2002 Budget, sufficient funds for the Town's required financial participation in the Causeway Underpass/Fish Creek Intersection Project; and WHEREAS, CDOT has allocated an additional $563,000 for (1) preliminary design, (2) final design and construction management, and (3) construction, of the new Highway 36/Fish Creek Intersection in the year 2002, it is necessary for the Town to execute a funding letter with the Colorado Department of Transportation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: 1. The Board of Trustees of the Town of Estes Park hereby approves and authorizes the funding of $563,000 in the year 2002 to be reimbursed by CDOT at 100%, and the execution of the funding letter by and between the State of Colorado for the use and benefit of the Colorado Department of Transportation in the Town of Estes Park for the Causeway Underpass/Fish Creek Intersection Project. 2. The Public Works Director of the Town of Estes Park is hereby authorized to execute the funding letter. INTRODUCED, READ, AND PASSED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK on this day of ,2001. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk STATE OF COLORADO DEPARTMENT OF TRANSPORTATION Region 4 #OT Loveland Residency ----1-Ay 2207 East Highway 402 Loveland, Colorado 80537 (970) 667-4670 / Fax (970) 669-0289 November 8,2001 Mr. Bill Linnane STE M405-008 Town of Estes Park Fish Creek Rd Path P.O. Box 1200 13582 Estes Park, CO 80517 Dear Bill, Attached is a funding letter for project STE M405-008, Fish Creek Rd Path, to add the State funding for the additional intersection and guardrail work. Please have the city government official, who is authorized to sign such contracts for the Town, sign the letter under Local Agency approval. Your Town Council will need to pass a resolution or ordinance authorizing the Town to expend the funding before reimbursement. The funding breakdown is as follows. 2001 2002 Sub S tate Project Total Funding Funding Total Funding Budget Federal funds $156,000 $167,200 $323,200 Local agency funds $ 39,000 $ 41,800 $ 80,800 Total funds $195,000 $209,000 $404,000 $563,00 $967,000 The matching ratio for this project is 80% federal-aid funds and 20% local agency funds, except for the State funding which will be reimbursed at 100%. When the letter has been signed, attach a copy of the resolution and return to: Wendy Turner Colorado Department of Transportation 2207 E. Hwy 402 Loveland, CO 80537 The additional funds will become available after the letter has approval signatures from our State Controller. Sincerely, O--raâ„¢30 Wendy Turner U Project Manager CC: Dave Martinez Julid Powers Project File COLORADO DEPARTMENT OF TRANSPORTAT]ON AUTHORITY: CONTRACT FUNDING INCREASE/DECREASE AND APPROVAL LETTER State Controller Policy letter on'June 12, 1996 Region: Complete section 1 and submit to CDOT Controller's oMice. CDOT Controller letter on May 23, 1996. This form to be used for the following contractshituations only (check the appropriate situation): -indefinite quantity, order more/add more -utility/railroad, underestimated total cost -CDOT construction, sum of CMO's X.LA construction, underestimated cost -COOT construction, underestimated total cost -COOT consultant, underestimated cost SECTION 1 (Region use) Date: 11. 8,01 Project code 18<582 To: CDOT Controller (FAX #(303) 757-9573 or e-mail CONTROLLER) Project # STE N\405 -008 From: office: Love-land Reeidencj 647 - 4670 ><soS 669- 0229 Phone#970- FAX # 970 Â·- Region # 4 CDOThas executeda contract with: 73 wn of EY#Gs Ru- k P, o . 8 ox j 200 Address: Estâ‚¬05 Park, Co 965 Il FEIN # Contract routing # COFAS encumbrance # (indicate PO, SC or PG #) MA4 84&000661 o I HA4 00037 Po 1350&4 Fund Orgn. Appro. Prgrm. Func. Object/Sub-obi N/P GBL Reporting Cat. Proj/Sub'Phase 400 449 1 010 9000 230 1 03)9 1 N 1:BIO 13590 00 C Original contract amount Has a Budget Request been processed to cover the contract amount increase? $ 195,000 Xyes -no Previous Funding Lensâ‚¬s) total Preparefs name 2,(+05'08 ~und#talle<.1 'h,02)~9 09,000 lt'encle -71,- A di- PHONE NO: 9-10 - 697- 4670 This Funding Letter total Contract Administrator's/Business Mapagefs Approval $ a. 5 463,000 PHONE NO: lÂ»J } Adjusted contract amount CDOT Designee Approval s 967,000 Local Agency approval SECTION 2 (Controller' 8 Office use) Total allotment amount Commission budget $ If construction: CE charges Indirect chgs Adjusted contract amount plus tota] CE & indimct _CE pool elig. $ $ charges calculation $ I have reviewed the financial status of the project, organization, grant and have determined that sufficient funds are available to cover this increase, effective as of State Controller or Delegee Date CDOT Form #1 f86a Ill -~m 0000 O 0 0 co 0 0 00 UJ 11 W I I -- I - 0- . 11 - OOOCÂ·,00Â·1 (N Cl * ,-1 It 1-1 0 0 et- O r- .9 m 1-1 el It r--1 CO co Co Co r-1 Ln 10 10 'O 0~ A It A E#M! u w .4 02 m co co O, Ch 11 Ch C. Ch 01 el m CO co ,-1 ,-1 11 r-1 2Zi . 11 . W W .1 - Ck Ch 11 01 001 " 34 1 H XEâ€¢ 1 0 0 0 0 01 IN O 0 0 0 000 O O 0 0 0 O 11 0 0 0 0 0 m 11 m 0 Migi . - ~ 4 . It I 00 co co CO N It N 2 ZE, lo .0 co lo lo 1 10 cn ./ 00 11 CIO DS 004 1 - - - 11 - 11 N N 1 " 64 1 0 0000 11 0 11 04 11 ro 8 1 11 r--1 11 I. 0 E-1 1 12 Cll I 11 (V Mo t 2 2 1 11 Nmt 0000 000000 0 0 O 11 0 O 0 co co CIO co 11 LA Lfl : -- : 7 F : I LO In M G 11 0, Ch O 0 11 r. 5 CO 00 It co -11. 1-1 ,-1 r--1 r-1 11 r-1 U m 1 H 1 00000000000000000 "co co co CO 00 1100 , r-1 r-1 11 ri . . .11. W lo ./ W 11 lo r-~ d ~| || . 11 (.9 0 0 (9 0 0000 11 0 all "g 11 - 11 A 11 LO It 0. : 11 - 1 11 -4 CO H 11 C.4 1 It M 0 0 1 O 0 0â€¢-Ir-10000WWt-t-"t- M U) 0-1 0, H M " W LO CO 00 1 11 /1 001 11 0 osi 931 41 m M CO 00 11 00 04 re Co CIO O 0 t' 0 O 0 * .-1 11 el -. . 11 - 1-1 - 1-1 1-1 11 r-1 11 h 11 .5 t: B _Â£ r i C M .. -6' 1 m RE Â° M N 2 64 64 LM W 1. A N to g > 8. N N /11 9 Z Z ,~ m E-1 M .1 H 05 0 1-1 M /01 E- 9 9 8 9 :2 0 2 E .ME = 5% 8 N 2 ENK 8 E ES :5000 2 Ql M 0 0 9 1 0 0 6 04: H Em? 7 M >O M L g 2 0 &Â§2 2 le :12' B /4 4 ,.1 M â€¢ O% Al M 0 1-1 8 e.9 4 M 01 O r-1 m Eld - m mo -0 2% em 9 Mm M 2% * B %~ >4 9 1 M 54 ~H~ 00 Egg e , 0 0 0 0 O 0 4 M O 0 * 0 * 00 * 1 11 01 04 0 . G * 01 02 I REPARED , 09/2001 BUDGET PREPARATION WORKSHEET PAGE 2001 2001 Y-T-D 2001 YEAR CURRENT 2 204-00 157,000 167,000 157,000 167,000 5,500 8,000 000'8 0091,5 ZE'988 I OZE'988'I 08I'L6L'I NVEHA IE-36'IGE-0000-*02 Zâ‚¬'9 8 I OEâ‚¬'988'I 08T'L 6L'I SNEASNVEL ** ZE'Z 8 Z OZE'I90'E 089'656'I SHANISM ALINAWWOO *** E OZE'I90'2 089'656'I SSANIEM X,LINAWWOO **** 89'go J,NEWLSEANISM X,LINAWWOO ***** 6/Ll BUDGET ACTUAL ND ESTIMATE VMENED -[ 0 - E-0000-POE 204-0000-33 r ,, 4/:b