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Home My WebLink AboutPACKET Public Works 2001-09-20AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE SEPTEMBER 20, 2001 8:00 A. M. .- Preparation date: 9/14/01 *Revision date: 1.Water Dept. Rate Study by Black and Veatch Request approval 2.MacGregor Ave. new Pedestrian Roadway Shoulder Request approval of'no parking' signs adjacent to Canyon Creek Condos 3.Public Works Dept. Equipment Purchases Request approval to purchase five budgeted items . 4.Water Dept 2000 Loop Project Change order Request approval of final asphalt quantity and payment 5.Water Dept. 2001 Loop Project Request approval to bid 6.Water Dept. SCADA Equipment Request approval to purchase budgeted equipment 7.Glacier Creek Water Plant Filters Project Design/Const. Mgmt. Scope of Services Request approval 8.Fish Creek/Hwy 36 Intersection Design/Const. Mgmt. Scope of Services Request approval of CDOT reimbursed project Reports: 1.Misc. TOWN OF ESTES PARK Inter-Office Memorandum September 17, 2001 To: Public Works Committee From: Bill Linnane fÂ»-' Subject Request approval of the Water Financial Plan and Cost of Services Rates Study (Water Rates Study) by Black and Veatch, September 2001 Background: Last August Black and Veatch completed a Financial Plan for the Water Department and recommended a 15(+/-)% cumulative water rate increase by the year 2005. This was necessary in order to fund the five-year Capital Improvement Plan (CIP) and still have approximately $1,000,000 in a cash balance for contingency/emergency projects. The Water Rate Study has been completed and the Executive Summary is attached (Attachment 1). Rate adjustments of 7.5% in 2004 and 2005 are proposed, which reflect a cumulative rate increase of 15.6% by 2005. The CIP is attached (Attachment 2), as well as the Water Line Replacement Priority List (Attachment 3). As you can see, all of the Priority #1 and #2 projects are scheduled to be complete by the year 2003. The Priority #3 list of projects is scheduled for construction beginning in the year 2004. The proposed rate adjustment will allow us to implement the aggressive CIP mentioned above and still have a healthy cash balance as shown on the attached Cash Flow Analysis (Attachment 4). I've also attached a copy of an article that appeared in one of our newspapers that summarizes the benefits of periodic water rate adjustments (Attachment 5). Cost/Budget: N/A Action: Staff requests approval to adopt the Water Rate Study and adjust the water rates by a 7.5% increase in 2004 and another 7.5% increase in 2005. BL/lb Attachments 1-1 A.t-*trit. e.4-r 1 3 1 Chapter 1 Executive Summary Jj A. Introduction The Town of Estes Park, Colorado (Town) provides water service to approximately 4,100 customers. The Town's water operations are financially self-sufficient with funding. -ff for capital and operating requirements derived primarily from water rates. -l In order to continue to provide reliable water service, the Town has commenced a capital program to upgrade the distribution system. Recognizing the importance of financially planning for these capital improvements, the Town authorized Black & Veatch - to perform a comprehensive rate study. The study's assumptions, procedures, findings, and recommendations are summarized in this report. The water rate study includes the following elements: 3 . Projection of water sales revenue needed to meet revenue requirements for the six-year period, 2001 through 2006. . Analysis of cost of providing water service to customer classes. . Design of cost of service rates. B. Findings and Recommendations Annual water sales revenue under existing rates is insufficient to meet annual revenue requirements throughout the study period. Rate adjustments of 7.5 percent in . 2004 and 2005 are proposed to assist in funding the capital improvement plan. Cost of service rates have been developed for 2005 and are shown in Table 1-1. These rates are designed to equitably recover the cost of serving each customer class. Rates proposed for 2004 gradually transition into 2005 rates to minimize the impact of rate increases on the various classes. Table 1 -2 shows typical monthly bills for residential and commercial customers. Based on 10,000 gallon usage, residential bills will increase from $34.95 under existing -311 ~~ii rates to $42.23 under cost of service rates. Based on a monthly consumption of 25,000 gallons, commercial bills will increase from $78.73 under existing rates to $87.85 under cost of service rates. Estes Park, Colorado Financial Plan and September 2001 - 65456.100 1-2 Water Rates 2=' eu *=ee A -Mlve,+41 epyr 1 09/05/ZOOI 7:27 AM Table 2-3 , rt Estes Park, Colorado Capital Improvement Program -4.Ji I Line Budgeted Projected Total ~ No. Description 2001 2002 2003 2004 2005 2006 2001-2006 $$$$$$$ Capital Equipment 3 1 Capital Building 19,000 240,000 0000 259,000 2 Station Equipment 1,000 1,000 0 0 0 0 2,000 14,000 3 Safety Equipment 0 0 3,500 3,500 3,500 3,500 4 Furniture and Fixtures 4,000 0 1,000 1,000 1,000 1,000 8,000 5 Office Equipment 500 3,300 500 500 1,000 1,000 6,800 6 Data Processing Equipment 3,500 3,500 3,500 800 800 800 12,900 7 Communication Equipment 13,400 0 12,000 12,000 12,000 12,000 61,400 8 Laboratory Equipment 7,000 4,500 4,000 2,000 2,000 2,000 21,500 9 Shop Equipment 4,800 1,000 1,000 1,000 1,000 1,000 9,800 10 Purification Equipment 0 8,000 59,000 32,000 2,000 2,000 103,000 11 Tools 3,000 1,000 1,000 1,000 1,000 1,000 8,000 12 Building Remodeling 0 0 0 0 0 0 0 13 Distribution Meters 111,000 125.000 128,000 130,000 133,000 135,000 762,000 ~ 7-1 14 Vehicles 16,000 38,000 38,000 40,000 0 0 132,000 15 Total Capital Equipment 183,200 425,300 251,500 223,800 157,300 159,300 1,400,400 16 Waterline Projects Priority One Projects :ill 17 Fire Hydrants 2,000 20,000 20,000 20,000 20,000 20,000 102,000 18 Blue Arrow to Mary Lake Road-8" 225,000 00000 225,000 19 MacGregor Ave WesIANonderview-12" 50,000 0 0 0 0 0 50,000 20 Stanley Cirde-8" 260,000 00000 260,000 21 Devil's Gulch: Black Canyon to Gem Lake Trail-12" i 120,000 0 0 0 0 0 120,000 22 Marys Lake Pump 180,000 00000 180.000 23 Fall River/Summerset-12" 130,000 O. 0 0 0 0 130,000 21 MacGregor Ave Eastmonderview-12" 0 225,000 0 0 0 0 225,000 24 Total Priority One Projects 967,000Â· 245,000 20,000 20,000 20,000 20,000 1,292,000 25 Priority Two Projects 0 26 Country Club-8" 0 120,000 0 0 0 0 120,000 11 27 Evergreen-12" 0 210,000 0000 210,000 28 Panorama Circle-6" 0 0 220,000 0 0 0 220,000 29 Devil's Gulch East-Phase One-12" 0 0 0 0 0 160,000 160,000 30 Cummorrah Drive-8" 0 0 0 80,000 0 0 80,000 O 0 0 0 0 200,000 200,000 31 Eagle Cliff-8" 3 32 Spruce Drive-6" 0 0 0 50,000 0 0 50,000 33 Webb Cottages-8" 0 0 0 40,000 0 0 40,000 34 Hill Streets-6" 0 0 0 0 500,000 0 500,000 35 Old Mocassin Drive-6" 0 0 0 0 75,000 0 75,000 -11 36 Juniper Lane-8" 0 0 0 0 75,000 0 75,000 --1,1 37 US 34 McDonalds to Catholic Church-12" 0 0 0 350,000 0 0 350,000 38 Twin Drive, Meeker Drive and Longs Drive-6" &8" 0 0 0 0 0 165,000 165,000 39 Park View Lane-6" 0 0 0 0 0 140.000 140,000 40 Ponderosa Avenue-8" 0 0 0 0 0 100,000 100,000 41 Total Priority Two Projeds 0 330,000 220,000 520,000 650,000 765,000 2,485,000 42 Water System Master Plan 0 175,000 43 Backup Raw Water Pump 175,000 0 0 0 0 44 'Fall River Tank #2 0 0 300,000 0 0 0 300,000 45 Total Water System Master Plan Projects 175,000 0 300,000 0 Â·0 0 475,000 46 Total Waterline Projects 1,142,000 575,000 540,000 540,000 670,000 785,000 4,252,000 1 ' 47 Total Capital Improvements Uninflated 1,325,200 1,000,300 791,500 763,800 827,300 944,300 5,652,400 48 Inflated Total 1,325,200 1,030,300 839,700 834,600 931,100 1,094,700 6,055,600 L- 1-3 / A -t-%-AL#M ewr 3 j p 4, j 4 Future Improvements The existing $9.6M capital improvements have reduced the Water Department cash fund to the point where a $1.6M catastrophic fund can be maintained. In addition, approximately $400,000/yr. can be spent on facilities and pipeline maintenance without operating with a negative cash flow. The Town of Estes Park and a majority of the water industry uses the following system to prioritize annual pipeline projects: Priority #1: Extremely high maintenance lines Priority #2: Extremely low pressure domestic use and <500 GPM fire protection lines Priority #3: <500 GPM fire protection lines Category 1 has been established as the #1 priority so that water line breaks that cause extremely long water service delays can be eliminated. These high maintenance lines also result in inadequate fire protection and extreme damage to private and public land. Category 2 has been set as the next priority so that lines that are not immediately in danger of breaking, but experience low pressure and inadequate domestic and fire protection service, can be eliminated. Category 3 contains only fire protection problems, therefore, it has been established as a third priority. All 3,categories are very important but projects must be prioritized in such a method as that described. The following is the current annual improvement lists with associated projected -LE>n MA-Â·râ‚¬D costs, categorized as previously explained. 6 04 5-1-A-V Lm g A| 17 ATE Priority #1: Extremely High Maintenance Lines LF +/- Amount d OVMpLâ‚¬[15 Beaver Point to Ramshorn Village 1,900 $135,000 Cd#FLETS Big Horn 8" 1,400 95,000 Co-plerE- Big Thompson 10" 3,300 230,000 CoM ?2Â¢E Chapin/Chiquita 2" 500 35,000 CU'Alpt-Ele Chiquita 20' 800 52,000 uvypLere Fall River Corridor Abandonment 4,000 305,000 2 00 2- MacGregor Ave. E./Wonderview 2,700 190,000 (1401#LOE MacGregor Ave. W./Wonderview 3,900 270,000 CouLF-2-â‚¬ Stanley Circle 2" 500 35,000 Sublotal $1,347,000 Priority #2: Extremely Low Pressure Domestic Use and <500 GPM Fire Protection 2-007- Country Club 2" 1,200 $85,000 : O-0 *lpAâ‚¬ Devils Gulch East - Phase I 4,300 300,000 ' 2 01 1 Devils Gulch West - Phase 11 2,100 150,000 2 oot Evergreen 4" 1,400 100,000 200 3 Fall River Tank #2 (Master Plan) 4,300 300,000 Cd{,MpuerE Hwy. 7 to Prospect Mountain Pump House 2,900 205,000 .:. coNift.-er:*North Lane to Devils Gulch 1,200 80,000 1-003 Panorama Circle 3,100 216,000 Â·Â·20,/ 19,1/L-eâ‚¬~Southern Interconnect 900 60,000 * 2009 Twin Drive 2" 600 40,000 - Subtotal . $1,536,000 1<-500-rtterA 1,1-nat.cougâ‚¬-Cr 'prze a.(-T CoILAdurÂ® 1-ou) pa-El,Suee . 1-4 A-+ +AÂ·te,uall 3 1 74.1- ./ Priority #3: <500 GPM Fire Protection Feet Amount /Â·? ' Â·.'.) 12#n vn,wep List /Â·(: Â· ~ , cor,1 >Â·na, .43 04 -re- Axminster Lane 2,000 $120,000 Belleview Heights 2,000 120,000 Broadview/Lower Broadview 54,000 325,000 Brook Drive 1,200 70,000 Cedar Lane 1,500 90,000 Charles Heights Water Main 2,000 110,000 200* CAmorrah Drive 800 50,000 Davis Hill 3,000 180,000 leo w Eagle Cliff 2,500 150,000 East Lane/North Lane 3,000 180,000 Fort Morgan Colony 1,000 60,000 Hill Road 2" 1,500 90,000 1 005 Hill Streets 5,000 300,000 Hondius Heights 5,500 335,000 1006- Juniper Lane 1,000 60,000 Lone Pine Acres 3,500 210,000 Narcissus Circle 1,000 60,000 200 6 Old Mocassin Drive 1,000 60,000 Old Ranger Road 900 55,000 zook Park View Lane 500 30,000 Pinewood Lane 1,500 90,000 20Â°1- Spruce Drive 500 30,000 Sunny Acres 1,000 60,000 Tranquil Lane , 500 30,000 1,800 105,000 Upper Broadview 2004 Webb Cottages 500 30,000 Willow Lane 1,900 60,000 Subtotal $3,060,000 00471+Ulb (ba_ovj TOTAL $5,943,000 By comparing the estimated project costs with the available funds of $400,000 +/- per year, it is obvious that the funds available are short of the project costs. 2004 05 3+ PA 4.DOJ A-Di Tb CA-'17-to L_, G c /1-4 2-c-k 75:33 oDa 2-006 7-0,4 DL,~Le,14S DA, 7." 164 400 -2-00 6 Po,lbalâ€¢ 64 AJE 8 ~' ,0 0% 00 0 1-5 A +r- 8 c- rÂ¥,44 e,a -r ..t- Table 2-1 7:27 AM , IM,/092001 r-111 Estes Park, Colorado Cash Flow Analysis . LIne 3 - --No Description 2091 2002 222 2004 2005 2006 $ 1 Beginning Fund Balance 2,035,200 1,268,200 931,500 799,500 866,800 1,044,500 Revenues 2 Revenue from Existing Water Service Rates 2,035,800 2.095,100 2,156,900 2,219,900 2,284,200 2,351,100 Additional Water Service Revenue Required Percent Months Increase Effective 3 2001 0.0% 12 0 0 0 0 0 0 4 2002 0.0% 12 0 0 0 0 0 5 2003 0.0% 12 0 0 0 0 6 2004 7.5% 12 166,500 171,300 176,300 7 2005 7.5% 12 184,200 189,600 8 2006 0.0% 12 0 9 Total Water Service Rate Revenue 2,035,800 2,095,100 2,156,900 2,386,400 2,639,700 2,717,000 113 10 Fire Protection-General Fund 132,200 132,200 132,200 132,200 132,200 132,200 11 Plant Development Tap Fees 290,700 301,800 309,100 318,300 325,700 334,900 12 Investment Income 74,300 49,500 38,900 37,500 43,000 48,300 Miscellaneous Revenue 13 Bulk Dispenser 8,000 8,000 8,000 8,000 8,OCK) 8,000 14 Material Sales 2,500 2,500 2,500 2,500 2,500 2,500 15 Meter Sales 20,000 20,000 20,000 20,000 20,000 20,000 16 Misc./Other 2,700 2,700 2,700 2,700 2,700 2,700 Total Revenues 2,566,200 2,611,800 2,670,300 2,907,600 3,173,800 3,265,600 17 Revenue Requirements 18 Operation and Maintenance Expense Source of Supply 117,000 117,000 120,500 124,100 127,800 131,800 19 20 Water Treatment Purification 316,900 329,700 339,400 349,300 359,800 370,600 21 Distribution and Maintenance 475,700 496,400 511.200 526.500 542,300 558.600 22 Customer Billing and Collecting 92,700 98,600 < 101,600 104,700 107,800 110,900 23 Administration and General 699,900 569,700 585,800 602,200 619,100 636,600 Total Operation and Maintenance Expense 1,702,200 1,611,400 1,658,500 1.706,800 1,756,800 1,808,500 24 Debt Service Existing 308,200 303,600 i 1 25 Revenue Bonds 305,800 306,800 304,100 298,900 26 General Obligation Bonds 0 0 0 0 0 0 27 Proposed 0 0 0 0 0 0 28 Total Debt Service 305,800 306,800 304,100 298,900 308,200 303,600 29 Capital Improvements 1,325,200 1,030,300 839,700 834,600 931,100 1,094,700 11 30 Total Revenue Requirements 3,333,200 2,948,500 2,802,300 2,840,300 2,996,100 3,206,800 31 Annual Surplus (Deficiency) (767,000) (336,700) (132,000) 67,300 177,700 58,800 32 Ending Balance Before Transfers 1,268,200 931,500 799,500 866,800 1,044,500 1,103,300 Transfers 33 To (From) Debt Service Reserve Fund 0 0 0 0 0 0 34 To (From) General Fund 0 0 0 0 0 0 35 To (From) Water Rights Fund 0 0 0 0 0 0 36 Net Transfers 0 0 0 0 0 0 1.re> 37 Ending Balance After Transfers 1,268,200 931,500 799,500 866,800 1,044,500 1,103,300 38 Operating Reserve (90 days of Line 24) 419,700 397,300 408,900 420,900 433,200 445,900 39 Ending Balance Excess (Shortfall) 848,500 534,200 390,600 445,900 611,300 657,400 40 Simple Debt Service Coverage (a) 283% 326% 333% 402% 460% 480% Required Water Service Rate Increases , 41 Overall Annual Increase 0.0% 0.0% 0.0% 7.5% 7.5% 0.0% 42 Cumulative Increase 0.0% 0.0% 0.0% 7.5% 15.6% 15.6% L (a) Total revenue less 0&M expense, divided by total debt se,vice. 1-6 A-Â·Â¥-t Act~ eâ€¢] T 5 Water Rates - A Necessary Evil One of the most critical enterprises thal the Town of Estes Park has established under its jurisdiction is the Water Department. This department provides water service to more than 10,000 customers every day. It is structured to be self-sufficient, which means that it does not rely on any tax revenues. The Water Department revenue source is generated by the water rates that the customer base pays every month for the water they use. This means it is absolutely necessary that these rates are adequate to cover the day-to-day operational costs as well as the annual capital improvement program. In order lo provide reliable domestic witter use and fire protection 24 hours a day, 365 days a year, the Town Water Department must continually repair and upgrade the water system infrastructure which consists of 120 miles of pipe lines, 2 water plants, 6 water tanks as well as other components too lengthy to mention. To do this, a Capital Improvement Program (C.I.P.) has been established as an ongoing annual necessity. Experience has shown the Water Departnient Staff that an aggressive C.I.P. is necessary to stay ahead of our aging systein, as well as the changing EPA requirements. During the 1980s, the Water Department averaged an annual C.I.P. expenditure of $100,000. Even though these expenses produced noticeable results, it was obvious that we were playing "catch-up" instead of getting ahead and converting the entire system into a modern day utility that our customers deserve. By the mid 1990s, the Whter Department started averaging an annual C.I.P. expenditure of $350,000. The results were evident.. Water quality complaints were cut by 80 percent and loss of water due to leakage decreased significantly. Even though we were seeing a dramatic improvement, the Town Staff and Trustees knew that a higher level would be required to reach our eventual goal, which is to provide excellent domestic water service and fire protection to 100 percent of our customers. To help us accomplish this, the Town hired Black and Veatch Consulting Engineers in the mid- 1990$ to perform a Water Rate Study. This study resulted in a series of rate increases that were used to increase our annual C.I.P. expenditure from $350,000 to $500,000 by the year 1998. Since staying ahead of our system's aging process is so important, the Town Staff has again called upon Black and Veatch to perform another Water Rate Study. The results are due in the upcoming month. Preliminary results indicate that an approximate 15% rate increase would allow continuatice of our aggressive Capital Improvement Program with an annual expenditure of over $750,000. The level of expense is necessary to meet our customers justified expectations. As a parting note, the Town's Water System has come a long way and will continue to improve in every way possible. Your water rates have been established to assist us in accomplishing this. 1-7 TOWN OF ESTES PARK Inter-Office Memorandum September 18, 2001 To: Public Works Con~nittee From: Bill Linnane l,/,ir- Subject Request Approval of "No Parking" Signs Along The New Pedestrian Shoulder of MacGregor Avenue Background: MacGregor Avenue, north of the Bypass, has always been a heavily-used pedestrian route that connects the central downtown area to Devils Gulch and the north end of the Valley. The Estes Valley Compehensive Plan has included MacGregor Avenue on the "Hike and Bike Trails Plan" that is attached. This summer, the Public Works Department graded and added roadbase to the eastern edge of the MacGregor Right-of- Way for the addiUon of a soft-surfaced pedestrian trail extending from the Bypass to the Town's northern limit. In order to preserve this shoulder as a pedestrian traN, it will be necessary to ban parking on the new trail. Now that the shoulder of the road has been improved, more cars are parking on it particularly adjacent to the Canyon Creek Condominiums. I've included a current photo showing the trail being used for parking. During the design and construction of Canyon Creek Condominiums, the Town's Development Code required, and still requires, two(2) off-street parking spaces per condominium dwelling units. The garages of each of the Canyon Creek Condos qualified as a parking space. If "no parking" is approved, vehicle owners will need to use the off-street parking that the development designed into their project This will free up the trail to be used as a trail. The residents of Canyon Creek Condos have been notified of this agenda item. The attached flyer was delivered Monday, September 175. Cost/Budget N/A Action: Staff requests and recommends the placing of"No Parking" signs along the eastern edge of MacGregor Ave, adjacent to the Canyon Creek Condominiums. BL/mjs 2-1 -41 03 " Â£ y . ,, Mi.: il ~34 'f . / . . 4 ?/ 042 7 1 Ity . '1 4==-- r ."'|*pÂ· .-- Â·43' 21, ...1 ....lh4~~~~~~"~~~ - 2- d A'~ 1*ZÂ¢r''t Rgrj49*16 '?0 - - .94 L 49*Â» ' ~ Canyon Creek Condos driveway ,.9<0/i ':irt looking north ~Â»2.j,i. N.~ - i, N ~~. - Â·w tÂ·+ v 1 11 -WIN.< 4 ./Ir MacGregor Avenue Pedestrian Trail, September 17, 2001 r 1/ 21 - . + - 4 1, f-Her... ' 3 - - - 'J 4.V . 52.-:â‚¬92,11 - --- --- g -~*02'. --MiR#<SA&<: 7 Â·; -1 -fÂ· ....>M .- -%-...1 120/4. - . ' Vi~,#wf.-4.4-'fre.2... Looking south on MacGregor Ave. Trail is 6' wide. 1 -. Ird ..i.:144.3-:94=.,9~4,~::Â·7. .r: ..~.*- -- Â« 1 2-2 Chapter Five â€¢ Mobility and Circulation MAP 5.11 HIKE AND BIKE TRAILS PLAN - LONG RANGE RECOMMENDATION A Rocky Mountain Natonal Park 7 Fall River Enbnce . . , 4 . 4 0 . 41 4 @t De,gs Guid~ ild~ ~ ~~, I ..... I 91.. 1 1 4 -t . 3 1 - 1 1 1 . iii--Sucarc-.#:t:ey. / . 0 ' i 0 - .- . -â‚¬A &......... .... S-,-Lake.Estes=r4.=- 14 -- - - f .... -NEZZIVEL~2-72 +Z;F 4 3 Â» Drke ..:44.04 . i Mall Rd. ~ Rocky Mountain National Park . S 1 Beaver Meadows Entrance Mocassin C*'-â€¢ ... . ~49 Ave . . 00 . b./ . Al. #6.0 ...0 .49 4 - $ 0 pi , osja ...... ..... rve#e f 1.: eveae , < E. a . 05 5 IN : Ci , 4-elf i 3 â€¢ f. .. 2 : 12 0 f ' 0-/I,1 / 0 , 0 Peak View Dr. ' ' 0 I I 59 2 ' I. I . . I .... I +th ' 1 41.*Ii./.- M ays Lake tft. $ 7, , * 1 0 . . 1 0 , 1 4 . 1 1 4 . , . 0 0 Ad .- Not To Scale .. . 8. 0 1, .. U . .r. To Y Grounds 0 - - - - - - Hike and Bike Trails 0 , 4 0 0 I 4 , 0 , 4 1 4 , 4 '.0 0 4 D 4 - 4 + 4 0 .. -, * To Lily Lake BALLOFFET ...... & Associates, Inc. <ESTES VALLEY COMPREHENSIVE PLAN>Â» 5-27 2-3 ... ip.08 goins 410 4...... .. ~ Canyon Creek Condominium Residents The new roadway widening on the east side of MaeGregor Avenue was constructed as a pedestrian trail. This gravel area is planned to receive NO PARKING signs for its entire length. If you have comments or concerns regarding this signing, please feel free to attend the Public Works Committee meeting that is open to the public and scheduled for: Thursday, September 20, 2001 at 8 am in Room 130 of the Municipal Building. (first floor) 2-4 (. 1 Background: (continued from page 1) L.... The following equipment is budgeted to be replaced: 1) Truck G-100*1990 Chevrolet Â¥4 ton 4x4 pickup with snowplow. The vehicle has 11 years of service and 69,335 miles. This vehicle is within the Town's vehicle replacement parameters of 8-10 years or 60,000 miles. The Street Department would like to replace it with another 3/,-ton pickup and snowplow. The replacement of this vehicle is included in the Street Department's 2001 budget. 2) G-701/1986 John Deere 544D Loader. The loader has 15 years of service and 6,462 hours. This piece of equipment is within the replacement parameters of 12-15 years or 6,000 hours. The Street Department would like to replace it with new loader. The replacement of this equipment is included in the Street Department 2001 budget. 3) Three-wheel Truckster and Top-dresser G-54/1985 Jacobson Truckster with Top- dresser. The vehicle has 16 years of service and 1,837 hours. This vehicle is within the Town's vehicle replacement parameters of 10 years or 800-1000 hrs. The replacement of this vehicle is included in the Parks Department's 2001 budget. 4) Walker Mower G-94A/1993 Walker Mower is budgeted. The vehicle has 8 years of service and 620 hours. This vehicle is within the Town's vehicle replacement parameters of 7-10 years or 650-700 hours (maintenance costs high in 2000 and 2001). The replacement of this vehicle is included in the Parks DepartmenÂ¢ s 2001 budget. 14. t 5) G-109/1988 John Deere F932 Tractor with snowplow, snowblower, sidewalk broom, and front mower deck. This equipment has 13 years of service and 1,166 hours. Parks would like to replace this equipment with a mid-sized Bobcat Skid- Steer and attachments. This equipment is within the Town's replacement parameters of 10 years or 800-1000 hours. The replacement of this equipment is included in the Parks Department' s 2001 budget. Budget / Costs : (continued from page 1) 1) %-ton Pickup with Snowplow Estes Park Auto Mall: * Transwest GMC Trucks: $27,471.00 $26,573.00 - 5,000.00 Less trade-in (G-100A) - 3,507.00 Less trade-in (G-100A) $22,471.00 Bid price $23,066.00 Bid price Phil Long Ford: Burt Chevrolet: $27,180.20 No response - 3,800.00 Less trade-in (903.2) $23,380.20 Bid price Cost: $22,471.00* Budget: $29,500.00 3-2 TOWN OF ESTES PARK Inter-Office Memorandum September i 2001 To: Public Works Committee , 1 From: Bill Linnane( Dave Mahany Subject 2001 Public Works Equipment Replacements (Street Department and Parks Department) Background: Continued on page 2. Budget / Costs: Continued on page 2. Recommendations: 1) Staff recommends approval of the bid from the Estes Park Auto Mall and requests approval to purchase a new Ford 34-ton pickup with snowplow from the Estes Park Auto Mall for a cost of $22,471.00. 2) Staff recommends approval of the bid from Colorado Machinery Co. and requests approval to purchase a new John Deere TC54H Loader with snowplow and mounting brackets for snowblower from Colorado Machinery Co. for a cost of $99,531.00. Funding for the over-budget amount would come from the balance remaining in the pickup replacement line item. Staff is also requesting approval to participate in the equipment rollover program. 3) Staff recommends approval of the bid from L.L. Johnson Distributing Company and requests approval to purchase a new Cushman Truckster and Top-dresser from L.L. Johnson Distributing for a cost of $18,528.00. 4) Staff recommends approval of the bid from Mac Equipment Co. and requests approval to purchase a new Walker Mower from Mac Equipment Co. for a cost of $7,939.28. 5) Staff recommends approval of the bid from Colorado Machinery Co. and requests approval to purchase a new Bobcat Skid Steer Loader with attachments (snowplow, snowblower, angle broom) from Colorado Machinery Co. for a cost of $17,838.00, funding the over-budget amount from the remaining balance in the walker mower replacement line item. Staff also requests approval to participate in the equipment rollover program. 3-1 2) Loader Colorado Machinery: * Honnen Equipment Co.: $112,405.00 Loader No bid - Not able to give 9,714.00 Snowplow government pricing assistance. 812.00 JRB mounting brackets for snowblower - 1,200.00 Less snowplow trade-in Ellen Equipment Co.: (#0114) - 22,200.00 Less trade-in (G-70) Unable to bid at this time - $ 99,531.00 Bid price Sale of business pending Cost: $ 99,531.00 * Funding the $6,531.00 over-budget amount from the $7,029.00 saved in the pickup replacement (G-100A). See above. Budget $ 93,000.00 John Deere also includes a two-year rollover agreement: $2,000.00 every two years plus any price increase (estimated at 2 percent per year). 3) 3-wheel Truckster Only one bid was requested, as there is only one dealer for 3-wheel Trucksters in the area. L.L. Tohnson Distributing Company: * $19,528.00 - 1,000.00 Less trade-in (G-56) $18,528.00 Bid price Cost: $18,528.00 * Budget: $22,000.00 4) Walker Mower Mac Equipment Co.: * Dan's Small Engine: $10,295.35 No response - 2,356.07 Less trade-in (G-94A) $ 7,939.28 Bid price Cost: $ 7;939.28 * Budget: $13,000.00 5) Bobcat Skid Steer Loader Only one bid was requested for this equ*ment as there is only one Bobcat dealer able to sell in this area. A Bobcat will keep our equipment uniform so attachments can be interchanged between this and our existing Bobcats. 3-3 Colorado Machinery Co.: * $14,159.00 1,162.00 Snowplow blade 2,253.00 Snowblower 3,339.00 Heavy-duty angle broom 3,075.00 Less trade-in G109 with attachments $17,838.00 Bid price (tractor and attachments) Cost: $17,838.00 * Budget: $14,000.00 Bobcat also includes an annual rollover to a new Bobcat annually at no cost; under the plan we keep our bucket and tires and receive a new Bobcat annually. Total Budget/Costs for these five requests: Cost: $166,307.28 Budget $171,500.00 BL/DM/lb 3-4 TOWN OF ESTES PARK Inter-Office Memorandum September 17, 2001 To: Public Works Committee From: Bill Linnane ~64- Subject Request approval of the final asphalt quantity payment for the 2000 Loop Change Order Background: During its March meeting, the P.W.C. approved the change order related to the realignment of the water line shown on the attached sketch. The final asphalt patching was performed in June and Kitchen and Company, the 2000 Loop Contractor, has submitted the final asphalt payment request of $9,069.20. Cost/Budget: â€¢ Cost: $9,069.20 â€¢ The cost can be funded by the approximate $100,000 estimated under-budget amount of this year's 2001 Loop Project. Action: Staff requests approval of the $9,069.20 asphalt payment to Kitchen and Company. BL/lb Attachments 4-1 /1 7, 1 \, /20\ <30 40 -A- 4***IO ~~ f 230 1 r 120 4 f Â¥ 4. IVA @â‚¬Â§a ~ 2 0 \7* .27 6 14 R Â¢*u ~ 141 1 6.42 714\= 1 A#â‚¬-. Â· WORDeÂ· -4. " 4.04 6*40 46 OUaL O 0,6,A.L. R KX:AA{> Le LA--n O,1 ERVIE 1-0 c.A,n 0,1 1 4 /1 07 94 14 4 EN Â· ROOK \ FT 11 . .--m-Ut LA.-. 4 1 1.' ... 1 -7 Â¥ f T - 0 4 3 1 111 2 cE 3 1 1 1 eps 4 1 â‚¬ A -1 1 11 %4 A L L' S .6- 04 11 It 2-SU@- 4 9 NO*N --64 . 1 B 2' 9 1 1 Â·WEBSTER . -4 4 2% 9 1 @i #O -f -T L- 1 2 4 . Rer ff M 4 1 1919 1.00 YO L.. 24 / A| Trf 1 ,-J Ii I h.. P/T 1-1 22 1.-1, 1 /0 2,1 Â¥ f ' X | 4-2 6 4 27 1 1 4%, 2 1 CORNE#STONE Estes Park, CO 80517 437 South St. Vrain (970) 586-2458 Fax (970) 586-2459 ENGINEERING & Â»'(1 SURVEYING, INC. E-mail: ces@frii.com Wednesday, September 5, 2001 Town of Estes Park Mr. Bill Linnane PO Box 1200 Estes Park, CO 80517 RE: Change Order (# 002 Final) Kitchen and Company, Inc. 2000 Town of Estes Park Water Looping Project / Big Horn Ln to Wonderview Ave Interconnect Dear Bill, Enclosed are 4 copies of the Final APPLICATION FOR PAYMENT (Change Order # 002 Final) from Kitchen and Company, Inc. for the 2000 Town of Estes Park Water Looping Project / Big Horn Ln to Wonderview Interconnect. The current payment due is $9,069.20. This payment constitutes the additional asphalt which was used for the project. As you know, the alignment of the 8" water main was modified to course along Virginia Ln. The Virginia Ln route required an additional 57.5 tons of asphalt for proper road repair. The 2000 Town of Estes Park Water Looping Project / Big Horn Ln to Wonderview Interconnect is 100% complete. The quality of the work is in accordance with the Contract Documents, and is acceptable, but is subject to continuing obligations under the Contract Documents and procedure for advertising Notice of Final Settlement. Please sign, keep a copy, and inform our office. We will pick up the remainder copies. As always, feel free to call or visit our office with questions, concerns or comments. Sincere\1, CC >NE.EN60[NEERING AND SURVEYING, INC. lAms *TT // 4 4-3 .. LfflisgE/Eigu TOWN OF ESTES PARK Inter-Office Memorandum September 17, 2001 To: Public Works Committee From: Bill Linnane Subject: 2001 Water Loop Project - Request Approval of Construction Bids Background: Staff received bids for the four 2001 Loop projects shown on the attached sketch. Cornerstone Engineering's bid tabulation sheet is attached. The low bids and associated contractors are as follows: PROTECT CONTRACTOR LOW BID Devil's Gulch 12" project Dirt Doctors LLC $ 99,168 Summerset 12" project Dirt Doctors LLC 103,837 Marys Lake Road 4" abandonment Dirt Doctors LLC 13,550 Stanley Circle 6"/8" project Kitchen & Company 157,962 Total: $374,517 All of the projects except the Marys Lake Road 4" abandonment are on the Water Line Replacement High-Priority List. The projects will begin approximately the first week of October and should be complete in 90 days, with the asphalt work completed in the spring of 2002. Cost/Budget: Cost: $374,517 Budget: $510,000 Recommendation: Staff requests approval of the bids as listed above. BL/lb Attachments 5-1. Lff@Â«127 4 6/ Wrgwj . :F' 2\ a - F-731-33* \i 4. , 54 .1 3. R Â« ------- 'f x.... *Lf<-iv, '- 1 9 / 1 1 NX- L--9 /\ r 1 .,~t==79Â»-- rul il -1-fÂ«~lf ~: F j. 7,84-- 3 : - -dlip-Swpjitywigesafmia./1:42.22F&3/,:/f -i j. L2 2 : -: in ''-71,6 - 29*~9/Â«/r-Q~...3 3 j ~T---=Zi i ~ , ,~~ ~7 3 3 2 : P LI /1 - 1[30]{4 244/1- J : f .4 12%14 ELI -:2-~~~* <~-V m / Al'L %05. -==:=%2~ 1 - -_ L-.----18:11:-141Â·iÂ· fiÂ· -7/A 'Â·71, 2===2.-- 14Â®t~j~ s my pi i -~=41 ZE D 11 It :i i - H ticitf 4.itÂ·*Â·> N ..â€ž......â€žâ€ž....'. ~ ft* r ~1---3{GO--1 ~~ -A 1l it.l.>~ =60 -4 441.- . f fi: i#i< 3, ef Â·:< . . - L -04Â»ti ia ~ i 4#---9-2 /1\ t .. y' i .. It 4 . - Mht'-- * r -1-1uj' Â·Â·' 1.-2 -- Â· ~Z-_ CL . 0 i U ~ 1 . 2, 1, 14 4 i ; . ,1. 111!~izr' 1 . liE ~ -~~j~J:%111 U J -C:*fit-- -L----Uld**+WFU*Viem< i ~Â·-1<~I~-4.-3/ :." 1 M -- 1 E : i. i mr .9 fi - ,- 14L-J n_J Â· I . r i b lip ' dAW i. -r N\-19474 u rk-tk]J:Jl f 15. 4-tiftif itj~~~:~A-~- ft â€¢pi 0/'- 'â€¢ 1 :- I o u~ /-- 11: 1....- 1 'r. 1 ti â€¢ -~~ . ~ - -r I . 1 ~--1 â€¢f 1 ' -'/1 V-&1<Vin)_1 - 1 . 131(i 11 I 11/1 f Z.:Z fl V 4 I l 6 . .. . . 1... 1.. './ ' 1 UUI , c,2 714: ' WMAf*...... t r. 1 - $ 2 - 1 05 45 Sh, ft 31 I . - - .- 271 a 4- C<li~ r . - a .-1 ////III=\\ / 55â‚¬ 8 i INg ..1 -' .42:P...I/7 . 7 Li-FUL tv-i __ -1-AB#, 4*Fr~-0 liz :1: r i -7, 4 Pr-4-71Â«4-~ ' 1 1 Â· CM â€¢ 1, : F i3 4 f 24%1/ autla4745 . / fr Â». . 1,\ 1Â· . . 1 2 .... r DrÂ¥r J . { --5 /Mi - 1.-iÂ» ~ ;ju-k-lia.- li I I--~ ~3-Kwa ~Â·m-:ty' .' Â· 61: : ~41'1 :/1A . 4.. r -ij~ *: / - lz.I;2~71.- U- â€¢: 1,-l-'-6.1.H.. ..:- 12- EpE][rli:l-:- L . r Â·;11:,f * ' . 1 k .71 I . . Â·Â·- . 4* ' ....---- Â· -i Â·[Â·IÂ·199[34. f' j:I . 2 ji- .-{li- 1 ~-:.- -v'%~.4-:=if# 4 6.---\ iL : â€¢Â·. 3 fill Â· N . . -- . 81 1 - , f . 9 / .. :, 1- - 4-1 .1 E 9 f. '40:2.92-7 1 . a . t. 1 # 1-1 b i. 11- -1 :0 : 3 5-2 f 17.. p ; Â· 11}, :1'.. C./.,Â¥ s.crio~s ,5. 0, T E.T.,- C LARMER CO . COLORADO 1,1.60- SECTIONS ls. CT'ONS 1. -, Future Improvements The existing $9.6M capital improvements have reduced the Water Department cash fund to the point where a $1.6M catastrophic fund can be maintained. In addition, approximately $400,000/yr. can be spent on facilities and pipeline maintenance without operating with a negative cash flow. The Town of Estes Park and a majority of the water industry uses the following system to prioritize annual pipeline projects: Priority #1: Extremely high maintenance lines Priority #2: Extremely low pressure domestic use and <500 GPM fire protection lines Priority #3: <500 GPM fire protection lines Category 1 has been established as the #1 priority so that water line breaks that cause extremely long water service delays can be eliminated. These high maintenance lines also result in inadequate fire protection and extreme damage to private and public land. : Category 2 has been set as the next priority so that lines that are not immediately in danger of breaking, but experience low pressure and inadequate domestic and fire protection service, can be eliminated. Category 3 contains only fire protection problems, therefore, it has been established i as a third priority. All 3 categories are very important, but projects must be prioritized in such a method as that described. The following is the current annual improvement lists ivith associated projected M costs, categorized as previously explained. 1 Priority #1: Extremely High Maintenance Lines LF +A Amount t Beaver Point to Ramshorn Village 1,900 $135,000 Big Horn 8" 1,400 95,000 Big Thompson 10" 3,300 230,000 Chapin/Chiquita 2" 500 35,000 Chiquita 2" 800 52,000 Fall River Corridor Abandonment 4,000 305,000 MacGregor Ave. E./Wonderview 2,700 190,000 MacGregor Ave. W./Wonderview 3,900 270,000 Â»â€¢ Stanley Circle 2" 500 35,000 Subtotal $1,347,000 Priority #2: Extremely Low Pressure Doniestic Use and <500 GPM Fire Protection Country Club 2" 1,200 $85,000 Devils Gulch East - Phase I 4,300 300,000 '* Devils Gulch West - Phase 11 2,100 150,000 Evergreen 4" 1,400 100,000 Fall River Tank #2 (Master Plan) 4,300 300,000 Hwy. 7 to Prospect Mountain Pump House 2,900 205,000 North Lane to Devils Gulch 1,200 80,000 Panorama Circle 3,100 216,000 900 60,000 Southern Interconnect Twin Drive 2" 600 40,000 Subtotal $1,536,000 5-3 CORNEASTONE (970) 586-2458 437 South St. Vrain Estes Park, CO 80517 Fax (970) 586-2459 ENGINEERING & /0(1 3& SURVEYING, INC. E-mail: ces@frii.corn September 11,2001 Town o f Estes Park Attn: Bill Linnane PO Box 1200 Estes Park, CO 80517 RE: 2001 Town of Estes Park Water Looping Projects (Phase 2 of 2) - Cornerstone Job No. 219.001 Dear Bill: Please find enclosed the bid tabulations for the 2001Town of Estes Park Water Looping Projects. The bid opening was held on Monday, September 10,2001 at the office o f Cornerstone Engineering and Surveying, Inc. Bids were received by BT Construction, Inc., AISA Civil, Inc., Kitchen and Company, Inc. and Dirt Doctors, LLC. Below is the summary of the successful bidders and the respectful amounts. A synopsis of each contractor's bid schedule is attached. Work Description Successful Bidder Bid Amount Bid Proposal # One Dirt Doctors, LLC $216,555.00 Bid Proposal # Two Kitchen and Company % $157,962.00 TOTAL $374,517.00 Unit price extensions for all bidders have been verilied and corrected as necessary by Cornerstone Engineering and Surveying, Inc. There have been no apparent irregularities in the bid process. Cornerstone Engineering and Surveying, Inc. recommends awarding a construction contract for Proposal # One, which consists of Summerset Court Interconnect, Devil's Gulch Interconnect, and Mary's Lake Main Abandon in the amount of $216,555.00 to Dirt Doctors, LLC. Cornerstone Engineering and Surveying, Inc. recommends awarding a construction contract for Proposal # Two, which consists of Stanley Circle Interconnect in the amount of $157,962.00 to Kitchen and Company, Inc. The engineer's initial estimate for Proposal # One was $309,242.00 and $229,735.00 for Proposal # Two. If you have any questions, please contact our office. Sinurely~h ~-// CORN#yf'OWE wi}GINEERING AND SURVEYING, INC. /~*~*Ttl~ 1 Reviewed b Xlk Kerry Proct#481 Principal E / 5-4 OO OO 00 0 52 E 66 C) r 66 0 O 0,-. OlD* Lrigt 2 03 7- 222 00- 003 ociN- Â¤1 Â°Q 43 '~ '- Ci- 52 3 = & 2 . CO E E c- 88 2 Z to (D Al r- Oh 05 O (9 9- 64 66 00 0 O 0 00 000 0 O 0 00 do N 4 10 N h O * (9 M O to N h A 4 6 6 6 2 g 01 011 2 2 4} .0 2 00 5 5-5 Project Engineefs Estimate BT Constructio Inc. AISA Civil, Inc. Kitchen and Company, Inc. Dirt Doctors' LLC. mmerset Interconnect $142,6 2. $103,837.(0 Total $289,231.00 $290,408.00 $248,676.50 | $216,555.00 | Stanley Circle Interconnect $172,631.00 $206,732.00 $157,962.00 NO BID Total $172,631.00 $206,732.00 ~ $157,962.00 | NO BID 2001 Town of Estes P Water Loopi Project Phase 2 of u ary's Lake Main Aban on $10,430.00 00 ZE'NES ISOO }0810Jd 'elol vii's Gulch Interconn ct $158, .999'9LZE 011 SJO}000 U!O euo # iesodojd Japp!8 Inisseoons 196'LS LS 'Oul 'Auedu-100 pue ue401!>1 OMl # lesoded JepP!8 InJsseoons Proposal # One Proposal # Two 8 88 8 8 0000 00008 8 2 2 8 0 8 8 M go N O % ~- a.) crl h 2- 2-2- 2- ~ 2-812-2-~ 0000 " go 8 8 8 00008 88 2 @Sgo 0 88*80 28 1 0.66 '0.2 2 freel (N CO 2~'G,4 ee 28*62=* 2-9 888 8 00802 88 0 8 00496 8 8 C=%26) (DC) I (10 9 2 0 e m 2$4+28 --ui 8 8 8 8 55 0 6 CO R E *31 1 42 2, 0,4 2 *W 8 88 00 88 2. 88 8N 3 0-2 -35 toto- 64 64 64 (a 64 64 0 0 0 5508 55 0 6 CO (0 000 M 22 0. 228 2 20 OO NE 3 Z Emmem ZE 99 ./ 92 &5 :1* il EE 32 -T- â‚¬0,4 69 60 to 60 64 â‚¬14 0 88 ,% g 0 2 *# ~lE 2 a 0000 0000 8 8 8 8 0 8 8 59@8 08010088 -~W-~tgul.1 tor-teâ‚¬a w,eLiew# 27 :4 8 .8 g EBEÂ°8 -00 dgd@*%&2 69 . 69 2~2~ LG TA 02 Ui LL~ 2 t3 t3 tYI U- 0 0 0 51Â» U) m J J -i JJ-1 4Â°_iu.t C 0 tA UOO (10 5.2 9 a. 2..5 = Â£132=-g Â§9 1% msÂ®168= - -b 833 3.a a t! Â§! 6 )i: 2802,0 r N el H 10 ~D N co .0-61 CD 5-6 Item Description Unit Quantity Price Extension Price Extension Ic Extension Extension Extension 84.00 $114,5 $115,940.00 $67.00 $70 928.00 0089K'66$ 090#91 ts 00-209'Lt,$ 00 9LL'ons 00 020'89LS le101 000921$ uo!]e]858Aekl 00 OOZ'Zft Engineer's Estimate BT Construction, Inc. AISA Civil, Inc. Kitchen and Company, Inc. Dirt Doctots LLC. $25.00 $250.00 $30.00 $3 00 $360.00 $30.00 Mobilization $4,745.00 00.00 $5190;JO $11850.00000 $2,500.00 $4,725,00 $4,725.00 1 550 00 625.00 N>24Â° :1,~j ~ 580.00 $1,600.00 $210 $300.00 ,500.00 $850.00 0.00 2 $975.00 00-964 00000 E 00-09Â£9 0 00â‚¬$ 00 099$ e3 luell,UOpueqv u!8 JeleM Devil's Gulch Interconnect 2001 Town of Estes Park Water Looping Project $2,400.00 =222= Assv lue)pAH @J!=1 t9+* L el 3/4" Copper Service Water Main Reconnection 000 0 0 . 000 0 0 000 8@50% 8 2 8 q - <C- (0 4 "- LO (9 - tco Bi M 64 0 0 fe 69 69 68 64 0 0 0 te 69 60 64 8088% 8 0 8888020088 -; *Eki~8 6 2 ****862Â§28 a 1 n Q. 2 9 26 Aa)(O(40*8500â„¢Q W 01- m m W 2 *a - â„¢ A 64â‚¬/>U')46â‚¬4 64 44 0 000 0 0 0 000 0 0 8888888888 E 2%* Â§ g z ti :g ,Â£i ~:; ess*7 0- co- 00. 2 * cv <0 40 0 w 322 2 2 222--22*22 80888 8 0 8888220088 v N) 6Â£> e U> u> Ca N 01 64 44 â‚¬14 64â‚¬064 64 64 8088 8 8 8888088888 ~t %% g % 2-%-%%-2**Â§%% 3-22 2 81 64 64 0 0 ,0 2~Â§2~* 880 0 0000000000 0000 00 8ddc! C! daddocloodd **Â©@ E ****Â§6*922 d.&26 64 pr"" 64â‚¬aâ‚¬aâ‚¬#*5id 64 1/> 0 64 888 8 8888088888 88ng@28*gr â€¢- ce 10 G) 00 - 0 00 trl at cy N N " 64 / p .0 0 N 60 64 64 0 64 64 â‚¬4 0 46 64 64 64 64 80882 0 0000_ 00 0000000000 Lodv Â·000 4 2~Ze "9 2122>26- Whessi g 66666 88888 0 000 00000 g 2 10- oC! oc! Irl 4) h 64* -OON-01 8 8 88 000088 00229% 0 0 0 0 e - LID *Â§ -%53@Si %- D 64.,214 "60'42640 64 ta CD r 3 - - el N 8 -09 (9<04,â€žâ€ž cd LE LE m 2 13 Z 0 Ui 60 0 (O g LE > 0 ~ li li -i LLI _iJ_i_iu.11.-JUJ 2 (0 2 0 0-2 0 a.c 02 -C 8 S? 2 5% + +A 3 :9& r- * I (DO Â§ 2 82 =>Â§* 8 & 6 2 w co 3 m Â£ r N Â¢9 1 to 10 N co a.===== 5-7 Item Description Unit Quantity P ice Extension Extension Price Extension Price Extension Extension 12" Class 52 IP $101,900.00 Â· $86,615.00 $74,387.00 mitl ,500.00 ,500.00 0700.00 00'006'Z 89+E el$ 00*009'E 000022 00009 00 009' L 00 00Â£ lueluu pueqv u!801 JawAA 0009tB 00 009 ' JU all,leS EDU 3 0 d ge BOS Engineer's Estimate BT Construction, Inc. AISA Civil, Inc. Kitchen and Company, Inc. Dirt Doctor's LLC. 001Â£8'COLS 00'9Â£6'9 L Lt 00 9Z6'ZELS 00*910'9Â£&$ 00-229'Zt,LS 1401 Mobilization $4,272.00 $4,272.00 $9,500.00 500.00 $2,500.00 4,000.00 $4,000.00 6,000.0 2001 Town of Estes Park Water Looping Project Summerset Court Interconnect 3/4" Copper Service $25.00 $2,500.00 $ .0 $2,700.00 $27.00 550.00 $1,550.00 3/4" Service $400.00 $2,800.00 Water Main Reconnection *Ssv JUBJPAH 843 0000 0000 Saga , 00. C). 00* N. 6464 44 v} . 88 4 - 20 -ga 888 go tg g88g 02 2 - 2 @ U*- C Qi - - S-Ne 8 8888 0 ?928!9 0000 0000 51822 n - to. I. , (9--61 4/> 60 60 Ge 88 g v. 09 888 g88 8=51 8888 - 01 2 - 2 9 m LE m g>- ILI Juli--0 2 3 S ". 2. 2 U- == A 49 9- .1 .9 1 10 0 5-8 Item Description Unlt Quantity p~(negineer's Ei~;eanteIon BT Constructiown,t~Zon Price 1SA Civil, I c. '<AZ~ and CornTl,tion Dirt Doctor's 1~x~ension Mobilization L.S. $500.00 $500.00 $1,700.00 $1,700.00 $2,500.00 2,500.00 $3,565.00 $3,565.00 $2 000 00 $2,000.00 3/4" Service and $400.00 $800.00 $300.00 $600.00 $300.00 $600.00 $900.00 $1,800.00 Total $8,550.00 $10,430.00 $10,628.00 $14,401.00 $13,550.00 4" Asphalt Patch 50.00 $58.00 4,000.00 $2,600.00 $80.00 Mary's Lake Road Main Abandon 2001 Town of Estes Park Water Looping Project $1,750.00 $45.00 donment 888800 8 08 8888288888 %9,00000 00 .Moo Â·Mo-040 --41:88~ 2 82 ZNMZZEE@.8-12 =am=f=== 4 53- =42==p-*-=Lia 2 =6*im 3 20 222Nal/*22 88~888 8 88 9338888885 998800 8 08 8888888858 000 Â·NO O lail#22 M 2% 8%666"5555 - 44 -64 %4 44 .9.OU,9 5883888 8 88 888880Â° 00 8889%92832% 3%13-831 3 1& 5555-82%99N â€¢a - 6464-64,64,4,64,423 00000 888808 8 08 88.8.8880.ooq ~i -9-E-Â¢-*-iE % 20. Ed---5.8%*9.8.~8#.8 UU 0 ./ OO 008888 8 88 53588888822 2 8/18*im i =& 222&33&&*52 0000 858888 8 08 8.888880222 *.3-Â§Â§2% Â§ 00 Â§%*Â§.**Â§.9-1.2. 64646464 - 66 .' - U} 6/ h. Lo CD .1 0 2888 8 88 80080000088 0060000000 2 3~.8.Â§50 8 12:~ 8%Â§2Â§*0%9*R I. MW O ON --A-,1-- 2 -to 3 35% In Int~ 61 In 3 5 33333 &1 3 %53= 8 - C 2 C c== Â®Â® 0 1 5 8-1 M 00 a. > > 1- *...1*2*00Â§3*1~ ~2 2 00.7: _ Â® =Mg~2223i~&/3.~AA m E 2â€¢~2=aaasgue-~sm==_.m- z 6Â£5000... coa}40.00,0036,0;<S;m 66 (01(4- Nam Â£ X2 :4 M M . 16 9 3 N .9 - 10 5 - - - e I .0 â‚¬0 - 0 - 2 N ..........P 5-9 Engineers Estimate BT Constructio Inc. AISA Civil, Inc. Kitchen and Company, Inc. Dirt Doctofs LLC. Item Description Quantity Extension Price Extension Extension Price Extension ,000.00 ,005.00 ,005.00 .00 $6,865.00 $9, .00 $9 500.00 NO BID 00-969'EIS 00-6Â£Â£'2$ 00-009'Ets 00 009'â‚¬1$ 3 ASSÂ¥ Ble.}PAH e.!3 00'296'LGLS 00 ZE['902$ 00 Kâ‚¬9'Zzls 00*9â‚¬L'6ZES lelol 2001 Town of Estes Park Water Looping Project Stanley Circle Interconnect 100.00 $ a 4+948 Aueweseoua OA â‚¬ bios UO!18186eABZJ L I TOWN of ESTES PARK Inter-Office Memorandum June 13, 2000 TO: Bill Linnane / Public Works Committee FROM: Bob..Goebring SUBJECT: Purchase radio equipment and software to create SCADA network. Background: Each year we replace or upgrade radio equipment in our SCADA system, (System Control And Data Acquisition system). This year we are requesting to add a Wireless Bridge connection to network our 3 central computers Glacier Creek, Marys Lake and the shop. This would allow staff to make a change at one of the Centrals and not have to drive to the others and physically change those also. This will save travel time and improve efficiency. The following cost quotation was supplied by Integrated Telecommunications Systems Inc. (page 2) Coqt#tudget: Equipment and Software cost $11,294.80 Installation (in house, misc Hardware) $1,500.00 Total $12,794.80 BUDGET $13,400.00 RprommendatinnÂ· Staff recommends the purchase of this equipment. 6-1 0-9 -- gB 1.24 f Â£.. 403 0 91 1* ts *&5 1,*2 1 .1 1/2 11 re 54 f1 n N $ 1 0 14 1.-9 4 tfi 42. /1 62 ti 4.., 6,6. Â¢4 30 : I~ 4 ly 4 A P 4 11. i M M 3-0 'litÂ·~ 4% Oru--1# 6312 Att zuâ€ž.N iii Ki 14 Rl CD C & 48 O -r, B b .3 124.M & b 13 Â·2 0.. OIW_11- .- e :ste!1!Ul Ja UIO)5n) 1. aoed Design and engineering infonnation contained in this proposal may not be shared with any person or agency not diredly associated with the addressee without the express written consent of Integrated Telecommunication Systems Inc, in house) $1,000.00 $0.00 $9,700.80 elea amieu6!S Jall,Oisno Project Total =612 .. -9 -42 '41uou.1 jed %111-1 Jo eleJ 841 18 @Oueleq Pledun 8141 UO js@Jeju! 41!/â€¢ shep (OÂ£) XV!41 u!41!A. alqeked eje sao!0Aul -XJ@Allap Uodn %0Ot ele SU,Um juGUIXed~ suo!1!pu03 pue SUUM 04; 411/A luaula@J62 Butuuguoo sulaisis uorieolunulwooetal Paleitalut ol e5ed luoJJ s!41 Jo Adoo e (ozzo-895-Ztg) xe; pue u6!s isnIN Jauloisno 841 Â·iesodo,d $141 ul paugap Project: Estes Park Multi-site Wireless Bridging Â»EtÂ¢52 wa re tdiaoe; uodn jewojsno Jo AvedoAd sewooeq juawd!nba Iiv~ ~This quotation is valid for sixty (60) days. e lueN 1UIJd Customer: Estes Park Bob Goehring ~~e: ~~a~ted Telecommunication Systems Inc. :JJO-u6!.s Jell,oisno Notes: Project #: TOWN OF ESTES PARK Inter-Office Memorandum September 17, 2001 To: Public Works Committee From: Bill Linrkane ~C'~~w Subject Glacier Creek Water Plant Filters Modification Design and Construction Management Background: The Glacier Creek Water Treatment Facility has four filter basins in which, due to their under-drain system, two filters act interdependently and are therefore considered to be one filter. The IESWTFR requires these filters to operate and be monitored independently. The modification project is budgeted to be designed in 2001 and constructed in 2002. The attached Scope of Servicas for $34,400 has been submitted by Cornerstone Engineering and is attached. Cost/Budget Cost $34,400 Budget $35,000 Action Staff requests approval of the Cornerstone Scope of Services cost of $34,400. BL/mjs 7-1 CORNE?STONE Estes Park, CO 80517 437 South St. Vrain (970) 586-2458 Fax (970) 586-2459 ENGINEERING & 10(1 1 SURVEYING, INC. E-mail: ces@frii.com September 14, 2001 Mr. Bill Linnane, P.E. Director of Public Works Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Scope of Services for Modifications at the Glacier Creek Water Treatment Facility Dear Bill: Cornerstone Engineering & Surveying, Inc. (CES) would like to thank you and Bob Goehring for the opportunity to submit the followiiig proposal for modifications at the Glacier Creek Water Treatment Facility. PROJECT OVERVIEW The 1996 amendments to the Safe Drinking Water Act (Sj)WA) mandated the establishment o f a series of new drinking water regulations. In particular, adoption of the Interim Enhanced Surface Water Treatment, Final Rule (IESWTFR) ideiitifies requirements for individual filters. Based on the requirements there are a number of deficiencies in the design of the Glacier Creek facilities. The Glacier Creek Water Treatment Facility has four filter basins in which, due to their under- drain system, two filters act interdependently and are therefore considered to be one filter. The IESWTFR requires these filters to operate and be monitored independently. SCOPE OF SERVICES CES will provide the following engineering and construction services for modification of the Glacier Creek Water Treatment Facility: Evaluate the filter media installed in 1993. * Investigate alternatives to bring the facility into compliance with SDWA regulations. â€¢ Prepare construction documents which provide for necessary structural modifications, valving and piping and under-drain system modifications to operate, backwash and filter to waste the four filters independently. . Prepare construction documents to upgrade the filter control panel to automate the backwash and air scour cycles for the four filters. Prepare construction documents to automate the backwash cycle through the Supervisory Control and Data Acquisition (SCADA) system. 7-2 Prepare construction documents to add uninterruptible power supply to close appropriate valving and systems during a power failure. Prepare construction documents to restore the backwash discharge pond. Provide construction related engineering service during the construction of the project. The cost of services is as follows: Preliminary and Final Design Descriptio n Hours/Rate Total Kerry Prochaska, P.E. 96 hr @ $90 hr $ 8640.00 Design Engineer 72 hr @ $60 hr $ 4320.00 CADD Drafting 116 hr @ $50 hr $ 5800.00 Clerical 20 hr @ $30 hr $ 600.00 Media Evaluation $ 1000.00 Total $20360.00 Construction Related Engineering Description Hours/Rate Total Kerry Prochaska, P.E. 84 hr @ $90 hr $ 7560.00 Construction Inspector 128 hr @ $45 hr $ 5760.00 Clerical 24 hr @ $30 hr , $ 720.00 Total $14040.00 Total Project $34400.00 Construction on the project could begin in early 2002 or the Fall of 2002. We look forward to working with you on this project. If you have questions or need further information please call me. Sincerely, u h Cornoistont#diineering & Surveying Inc. # Y It Ir j<l l\\Ill j Kerry prochaska, P.E. Principal 7-3 TOWN OF ESTES PARK Inter-Office Memorandum September 18, 2001 To: Public Works Comyittee From: Bill Linnane (Â»7(j Subject Request Approval of the Fish Creek/Hwy. 36 Intersection Design and Construction Management Scope of Services Background: CDOT has included the reconstruction of the subject intersection as part of the Causeway Underpass Construction Project. They have agreed to fund all of the design, construction management and construction at 100%. Cornerstone Engineering has submitted the attached Scope of Services Cost of $83,766 as an amendment to their Causeway Underpass Scope of Services. This additional Scope of Services is for Design and Construction Management of the intersection project and the cost will be reimbursed to the Town at 100%. Cost/Budget Cost CDOT: $83,766 Town: -0- The 2001 Budget will need to be supplemented for the additional expense and the associated grant revenue added. Action Staff requests and recommends approval of the Cornerstone Scope of Services Cost of $83,766 to be reimbursed to the Town by CDOT. BL/mjs 8-1 437 South St. Vrain CORNE?STONE Estes Park, CO 80517 (970) 586-2458 Fax (970) 586-2459 ENGINEERING & SURVEYING. INC. E-mail: ces@frii.com August 29, 2001 Mr. Larry Haas Mr. Bill Linnane Colorado Department o f Transportation Director of Public Works Region 4 - Traffic Section Town of Estes Park 1420 2nd Street P.O. Box 1200 Greeley, CO 80631 Estes Park, CO 80517 RE: Scope of Engineering Services for U.S. Highway 36 and Fish Creek Road/Mall Road Intersection Dear Larry and Bill: This letter outlines the Scope of Services and Cost of Engineering Services associated with the design of the U.S. Highway 36 and Fish Creek Road/Mall Road intersection. PROJECT OVERVIEW Cornerstone Engineering & Surveying, Inc. (CES) performed a preliminary design evaluation for the stated project. The information and recommendatiohs from the evaluation will be compiled in a report titled "Preliminary Design Evaluation of U.S. Highway 36 and Fish Creek Road/Mall Road Intersection". The project, based on the preliminary design evaluation, proposes widening U.S. Highway 36 fourteen feet to provide a 14 foot center turii lane with transition between Fish Creek Road and Mall Road. The additional 14 foot lane would be tapered out over approximately 420 feet east of Mall Road and west of Fish Creek Road. The project would include reconfiguration of the Fish Creek Road intersection to provide for iniproved lane geometry. Additionally, there would be placement of approximately 3800 linear feet of Type 3 W-Beam guard rail along the Lake Estes causeway. SCOPE OF WORK A. Preliminary Desigii Cornerstone Engineering & Surveying, Inc. will prepare a preliminary design for the work outlined above. The preliminary design will include a grading plan, storm water management plans, project survey control plan, construction traffic control plan, cross-sections and structural plans with the necessary details. All design illformation shall be presented in format (written and disk) to CDOT per current standards for the FIR (Field Inspection Review). In addition to the FIR plans other design information to be included are hydraulic information, geotechnical, asphalt design and construction phasing. 8-2 Mr. Larry Haas and Mr. Bill Linnane August 29,2001 Page 2 B. Final Design CES will revise the preliminary plans per the comments of CDOT and the Town of Estes Park from the FIR plan review. Cornerstone Engineering & Surveying, Inc. will submit the revised plans, specifications and estimate (PS&E) for the Final Office Review (FOR). CES will also submit the PS&E to a peer engineering consulting firm for additional quality assurance review. The PS&E will be revised per the Town and CDOT comments. The PS&E will then be submitted for final clearance. C. Construction Bidding Upon final clearance and construction authorization, CES will advertize the approved bid package for construction. Also CES will manage pre-bid questions, job walk, addendums and bid opening. D. Construction Observation CES will provide full time observation during the construction phase to insure the project is constructed per the intent of the plans and specifications. Also, CES will schedule materials testing as outlined in the CDOT Field Materials Manual. Construction will be documented as outlined iii the Local Agency Construction Manual. SCHEDULE Following is a preliminary schedule for this project: July 2001 - September 24,2001 Preliminary Design October 8,2001 Field Inspection Review October 9,2001 - November 9,2001 Final Design November 27,2001 Final Office Review November 26,2001 - December 18,2001 Plan Revisions December 19,2001 Final Plan Review December 20,2001 - January 4, 2002 Plan Revisions January 7,2002 Bid Advertisement February 15,2002 Bid Opening February 21,2002 Public Works Approval February 26,2002 Town Board Approval March 10, 2002 Begin Construction 8-3 Mr. Larry Haas and Mr. Bill Linnane August 29,2001 Page 3 COSTS The cost for the services outlined above are listed iii Table 1. The total cost for the design bidding and construction related engineering services is $83,766. CES is pleased to have the opportunity to provide this scope o f work and we look forward to the project. Please do not hesitate contact us in you have questions. S~acer#y, A l , Corneisto,[e/N{gileering & Surveying, Inc. 4/VUR Aerry Prochaska, P.E. Principal CC: Wendy Turner, CDOT Attachment T 8-4 ' TABLE 1 U.S. HIGHWAY 36 AND FISHCREEK/MALL ROAD INTERSECTION PRELIMINARY DEIGN PERSONNEL HRS. RATE/HR. TOTAL COST Principal 20 $90.00 $1,800.00 Project Manager 25 $70.00 $1,750.00 Project Engineer 90 $60.00 $5,400.00 Engineering Technician 60 $50.00 $3,000.00 Sun/eyor 20 $55.00 $1,100.00 Survey Crew 10 $110.00 $1.,100.00 AutoCadd Technician 80 $50.00 $4,000.00 Clerical 15 $32.00 $480.00 Geotechnical Consultant $2,000.00 TOTAL PRELIMINARY DESIGN $20,630.00 FINAL DEIGN PERSONNEL HRS. RATE/HR. TOTAL COST Principal 20 $90.00 $1,800.00 Project Manager 30 $70.00 $2,100.00 Project Engineer 80 $60.00 $4,800.00 Engineering Technician 80 $50.00 $4,000.00 AutoCadd Technician 80 $50.00 54,000.00 Clerical 40 $32.00 + $1,280.00 Peer Review of Plans $2,500.00 TOTAL FINAL DESIGN $20,480.00 PROJECT BIDDING PERSONNEL HRS. RATE/HR. TOTAL COST Principal 4 $90.00 $360.00 Project Manager 8 $70.00 $560.00 Project Engineer 10 $60.00 $600.00 Clerical 8 $32.00 $256.00 TOTAL PROJECT BIDDING $1,776.00 CONSTRUCTION OBSERVATION PERSONNEL HRS. RATE/HR. TOTAL COST Principal 20 $90.00 $1,800.00 Project Manager 50 $70.00 $3,500.00 Project Engineer 180 $60.00 $10,800.00 Engineer Technician 250 $50.00 $12,500.00 AutoCadd Technician 80 $50.00 $4,000.00 Clerical 40 $32.00 $1,280.00 Materials Testing $7,000.00 TOTAL PROJECT BIDDING $40,880.00 SUMMARY OF COST PRELIMINARY DESIGN $20,630.00 FINAL DESIGN $20,480.00 PROJECT BIDDING $1,776.00 CONSTRUCTION OBSERVATION ' $40,880.00 TOTAL COST FOR ENGINEERING SERVICES $83,766.00 8-5