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HomeMy WebLinkAboutPACKET Public Works 2001-02-15AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE FEBRUARY 15, 2001 8:00 A. M. Preparation date: 2/9/01 *Revision date: 1.) Causeway Pedestrian Underpass Preliminary Design Request approval of Preliminary Engineering Scope of Services 2.) P.W. Dept. Vehicle and Equipment purchases Request approval to purchase budgeted items 3.) Water Dept. Water Rate Study Request approval of Engineering Scope of Services 4.) Marys Lake/Griffith Ct. Water Line Reimbursement Contract Request approval of a private contract 5.) Hwy 34/36 Intersection Underpass Landscaping Project Request to proceed with project using Conservation Trust Fund money Reports: 1. Misc. 1 0 CO~E=Sq,023'El! 437 S. ST. VRAIN --1 Estes Park, Colorado 80517 ENGINEERING & SURVEYING, INC. Telephone (970)-586-2458 FAX (970)-586-2459 February 14, 2001 Town of Estes Park Mr. Bill Linnane PO Box 1200 Estes Park, CO 80517 RE: 2000 Town of Estes Park Water Looping Projects (Change Order #001) Dear Bill, Please observe four copies of Change Order (#001) from BT Construction, Inc. for the Fall River Road Interconnect. The total change order is in the amount of $6,245.11. The cost increase is due to a re-design of the water line upon encountering mis-located underground utilities. A breakdown ofthe costs is attached. Cornerstone Engineering recommends approval of the change order. The new contract price will be increased from $110,003.00 to $116,248.11. As always, please feel free to contact our office with questi933 and concerns. A/ 1 1 j i V / 71 / Sincoreli< .: /f/·' / t . d, 1;\; /ji il¥ ' A. Barwin Williams E.T. Cornerstone Engineering and Surveying, Inc. ADW/adw Attachments SECTION 00950 CHANGE ORDER TO THE AGREEMENT Colorado 001 State Order Number Larimer February 6, 2001 County Date Owner: Town of Estes Park Description of Work: Fall River Road Interconnect Water Utility Upgrade Contractor: BT Construction, Inc. You are hereby requested to comply with the following changes to the Contract Documents Description of Changes DECREASE TO INCREASE TO Contract Amount Contract Amount Decrease for unneeded parts and unneeded main reconnect $ 1728.00 $ 7973.11 Increase for re-design due to location of underground utilities TOTALS $ 1728.00 $ 7973.11 NET CHANGE IN CONTRACT AMOUNT $ $ 6245.11 JUSTIFICATION: The maps submitted by US West offered limited information regarding the actual location of their facilities. Existing water main locates were off substantially. Days prior to work, the actual location of the facilities forced a re-design of a portion of the water line. The amount of the Agreement will be (increased) by the sum of ($ 6245.11 ), $ Six Thousand Two Hundred Forty Five and 11/100 Dollars. The Contract Amount including this and previous change orders will be: ($ 116,248.11 ) $ One Hundred Sixteen Thousand. Two Hundred Forty Eight and 11/100 Dollars. The Contract Time provided for completion will be (unchanged) -0- days. 11/93 Section 00950 - Page 1 of 2 Contract Change Order # 001 Page Two This document will become a supplement to the Agreement and all provisions will apply hereto: Requested: BT Construction, Inc. CONTRACTOR By ~'~h~~-0, Title 9103 cor <Ev&,942 EN Date 2-ldo c Recommended: Cornerstone Engineering And Surveying, Inc. OWNER'~EEN'GlbiEER- - .// 1 - L.3,, \9 U ~ Tme /43.* 4 1 7e-ck Date a Z 06 0, Accepted: Town of Estes Park OWNER By Tme Date Section 00950 - Page 2 of 2 11/93 :. ATTACHMENT TO CONTRACT CHANGE ORDER N0. 001 2000 ESTES PARK WATER LOOPING PROJECT FALL RIVER ROAD INTERCONNECT LOCATION EXPLANATION UNIT QUANTITY COST STA TOTAL STA 8+65 REDESIGN DUE TO EXISTING FACILITIES MIS-LOCATE 12" 45° BEND PER 2 $333.56 12" MEGA-LUG PER 4 $308.00 CONCRETE BAG 12 $156.55 $2,667.11 EQUIPMENT HR 3.5 $1,435.00 LABOR HR 3.5 $434.00 STA 8+25 REDESIGN DUE TO EXISTING FACILITIES MIS-LOCATE EQUIPMENT HR 6.5 $2,665.00 $3,887.00 LABOR HR 6.5 $1,222.00 ADDITION OF SOIL AND STA 8+00 ROCK TO RIVER BANK SOIL LOAD 2 $360.00 EQUIPMENT HR 1.5 $615.00 $1,035.00 LABOR HR 1 $60.00 ALIGNMENT OF STA 4+30 RE-CONNECTION 6" 90° BEND PER 2 $236.00 6" MEGA LUG PER 4 $84.00 $384.00 LABOR HR 1 $64.00 TOTAL $7,973.11 TOWN of ESTES PARK Inter-Office Memorandum February 9, 2001 TO: Public Works Committee FROM: Bill Linnane SUBJECT: Causeway Underpass Preliminary Design Scope of Services r --1 -6------ 11 The Town budgeted for the Causeway Pedestrian Underpass shown on the attached vicinity map, in the 2001/2002 budget Cornerstone Engineering (formerly Rocky Mountain Consultants) was the only local engineering firm interested in performing the design work Cornerstone submitted the attached Preliminary Design Scope of Services cost of $12,800. CDOT will review the Preliminary design and after approval, Cornerstone will prepare a Final Design and Construction Management Scope of Services. This future scope will be presented to the Public Works Committee, tentatively at its June meeting. Budget»st Budget $407,000 2001 Design, Construction ($157,000 CDOT/$250,000 Town) $217,000 2002 Design, Construction ($167,000 CDOT/$ 50,000 Town) Cost $12,8000 Preliminary Design only Rprommpnrlation· Staff recommends approval of Cornerstone's Scope of Services at $12,800. BL/lb Attachments 2 - 1-1 bRIN:€U Mell 11110 -- - -LIZ-1-7-*t=1 IE=,1 1. i i 1 1-1 1 1 1 1 1 1- 1, :- il '. 1 -2-ny' j 1 1- 1 1 1 I . t . - 1 .1 1 . 3 r. 4 L . r . F . . BLACK '• .i 1 ""41[ P.ID'Ell! ~ 1 .,1, 11 1, 1, , 111- -:P :1 ~: ' 1 CANYO " P» I: 1 1% f 1.0. IC . 0 1, - ·· . ~ ,-' ,• .Affv7/ i u I, 'i------~~ I''I. 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' ·:rEV---1 f ; 1 V , 1 1 1 1 1 1 1 9,/ 1 1 4- " 1 1 till 11· 1 r - -- T N *T - - --r---ip-w . 1 1 -J- j L_.c 1 / 1 l___f_f .•TES | . 4 1 - ' t-t-9 i ''y '00'TION 1 J , 4 I -1 'U. . -. r - - -37-2 1 9 11 .# 1 1, .0, , I 1 .1/1. s, 4 ' Il. i 1-1 1 01 'ls , 1, .4, I. , i - 5 ---/c ...7 ' .. , = 1 2-'-'ll 4------ .k %'p.1, '. ' 0 'lv~0 X . m '1· I. .1-, . . , ,·*,=~--i ...,Li__.76:'ris 1 ' 1. lof -,E ' .2 t. ' , , .-4, -f f I . . 10, ,®:E" -- 6=KE ~ti-2 - r , 4 . ,/1 42 :~..i " .,f. .1 1, . 1 1 -7,RE]*1 rmic : /%-y'' -f • I • ACIC,4 -, 1 ..--.... CORN'Ellas.JONE 437 S. St. Vrain Estes Park, Colorado 80517 Telephone 970.586.2458 ENGINEERING & SURVEYING, INC. FAX 970.586.2459 February 8,2001 Bill Linnane Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Scope o f Services and Cost of Engineering Services for the Phase I, Preliminary Design Evaluation for the Highway 36 Trail Underpass at Community Drive. Dear Bill: Cornerstone Engineering & Surveying, Inc (CES) appreciates the opportunity to submit the following scope of services for the Phase I, Preliminary Design Evaluation for the Highway 36 Trail Underpass at Community Drive. PROJECT OVERVIEW The Highway 36 Trail Underpass is an extension ofthe Lake Estes Trail System. The extension willlink the area north of the Highway 36 causeway with the Stanley Park facilities via a below grade underpass o f Highway 36 near the Gun Club on Community Drive. The trail will extend from the underpass to Brodie Avenue at Fish Creek Road along the southern edge o f Lake Estes. The preliminary design evaluation will include: • Base map survey of approximately 1500 feet of Highway 36,200 feet of Community Drive and the effected area of the existing Lake Estes Trail System. • Preparation of a plan and profile of Highway 36 and Community Drive. · Hydraulic analysis of storm water flow and routing in the area of Highway 36 and Community Drive. · Determination of construction costs for the project. Colorado Department o f Transportation approval o f the design concepts. 1-3 SCOPE OF WORK Task 1: Data Acquisition 1. Easements, Right-of-Ways and License Agreements - CES will research easements, right-of-ways and license agreements critical to the proposed underpass installation, highway modifications and trail alignment. 2. Survey - A field traverse and topographic survey will be performed of the project area to establish a solid framework for all right-of-ways, utilities and other monuments gathered during the field survey. Vertical control for the project will involve the establishment o f various project benchmarks. Task 2: Hydraulic Analvsis Hydraulic analysis will be performed to determine the combination of sizing, routing and stabilization needed to adequately provide for storm water flows in the area of Community Drive and Highway 36. Task 3: Highwav Geometrics A plan of the underpass, Highway 36, Community Drive, and Lake Estes Trail interconnection will be prepared on the base map collected during the data acquisition phase. The plan view will indicate Highway 36 lane configurations, shoulders, underpass length, retaining walls and clear zones. Additionally the plan will detail the horizontal geometrics ofthe Highway 36/Community Drive intersection. Existing and proposed profiles will be prepared for the trail underpass and interconnection, Community Drive and Highway 36 with emphasis placed on Town of Estes Park, Colorado Department o f Transportation and Federal Highway Administration standards for grades, vertical curves, slopes, and stopping sight distances. Alignment of the trail from Highway 36 to Brodie Avenue will be prepared on the existing 1"=100" Town o f Estes Park aerial maps as provided by the Town o f Estes Park Task 4: Design Report CES will prepare a Design Report. The report will include the following information: 1. A brief history of the problem. 2. A narrative outlining the procedures and methodologies used in developing the project tasks. 3. A summary of the hydraulic analysis and highway geometrics. 4. A narrative outlining the proposed improvements for the intersection, roadway, storm water transportation, trail underpass, and trail alignment. 5. Development ofproject costs. 6. Project right-of-way, license agreements and utility needs. 7. Recommendations on resolving definite problem areas related to the project. 1-4 Cornerstone Engineering and Surveying, Inc. anticipates completion of the Design Report by March 23,2001. The report and preliminary design will be forwarded to the Colorado Department of Transportation for review and comment. As necessary, the Design Report will be revised to incorporate comments from CDOT and the Town. Upon completion of the Design Report a scope of services will be prepared for the Phase II, final design and constructed related services for the CDOT approved project. The phased approach will allow for interim comments to determine a complete scope of the project prior to a final scope of services. COSTS The estimated construction cost for the underpass, roadway improvements and trail construction is $685,000. The total cost for the CES preliminary design evaluation is $12,800. A breakdown of the design costs are included in Table 1. CES is pleased to have the opportunity to provide this scope of work, and we look forward to the project. If you have any questions, please do not hesitate to contact us. Sincerely, Comelsto e 4 eering & Surveying, Inc. Kerr~Prochaska, P.E. Principal 1-5 TABLE 1 PRELIMINARY DESIGN EVALUATION HIGHWAY 36 TRAIL UNDERPASS COST OF ENGINEERING SERVICES Task 1: Data Acquisition Personnel Hours Rate/Hour Total Cost Principal 4 $90 $360 Project Manager 4 $70 $280 Project Engineer 4 $60 $240 Survey Crew 16 $110 $1,760 AutoCadd Technician 12 $50 $600 Clerical 8 $30 $2*Q Subtotal Data Acquisition $3,480 Task 2: Hydraulic Analysis Personnel Hours Rate/Hour Total Cost Principal 4 $90 $360 Hydraulic Engineer 12 $60 $720 Clerical 4 $30 $12Q Subtotal Hydraulic Analysis $1,200 Task 3: Highway Geometrics Personnel Hours Rate/Hour Total Cost Principal 12 $90 $1,080 Project Manager 12 $70 $840 Project Engineer 12 $60 $720 AutoCadd Technician 52 $50 $2,600 Subtotal Highway Geometrics $5,240 Task 4: Design Report Personnel Hours Rate/Hour Total Cost Principal 8 $90 $720 Project Manager 12 $70 $840 Project Engineer 12 $60 $720 Clerical 20 $30 EQQ Subtotal Design Report $2,880 Summary of Costs Subtotal Data Acquisition $3,480 Subtotal Hydraulic Analysis $1,200 Subtotal Highway Geometrics $5,240 Subtotal Design Report $2.880 Total Preliminary Design Evaluation $12,800 1-6 TOWN OF ESTES PARK Inter Office Memorandum February 7, 2001 To: ]>blic Works Committee (21-' From: Bill Linnane, Dave Mahany Subject: 2001 Public Works Vehicle Replacement (Water Truck G-61A, Engineering Pickup G-39) • Water Department: Background: The Water Department has requested the replacement of the water tanker truck G-61A, 1972 Ford F-600, 1his vehicle has 28 years of service and 37,741 miles. This vehicle is within the Towns vehicle replacement parameters of 15 years and the Water Department would like to replace it with a Swaploader bed and water tank / pump configuration to go on existing Freightliner Swaploader truck. Being that there is only one Swaploader dealer in this area only one bid was requested. • The Water Departments budget includes $16,000 for replacement of this water tank. Budget / Costs: Only one bid was received from MacDonald Equipment the only Swaploader dealer in the area. MacDonald Equipment : S16,780.00 Costs : S16,780.00 Budget: $16,000.00 The $780.00 over budget amount to be funded out Misc. Tools Capital Account. ***** • Engineering Department : Background: The Engineering Department has requested the replacement of truck G-39, 1984 Chevrolet S-10 Pickup, vehicle has 17 years of service and 43,293 miles. This vehicle is within the Towns vehicle replacement parameters 6'ears of service) of 10 years or 80,000-90,000 miles. Jeep is discontinuing this basic Cherokee model (not Grand Cherokee). The first week in March will be the deadline to order the basic model. Replacement costs at a later date for a similar vehicle is estimated at an increased cost of approximately $5,000 to $8,000. • The Street Departments 2001 budget includes $21,500 for replacement of this vehicle. Budget / Costs: Estes Park Auto Mall: Ferrero Auto Center: $21,155.00 Jeep Cherokee 4x4 $21,648.00 Jeep Cherokee -$ 1.500.00 Less Trade-in (G-39) $ 1.000.00 Less Trade-in (G-39) $19,655.00 Bid Price $20,648.00 Bid Price Herbert Motors: No Response Costs: $19,655.00 Budget: $21,500.00 2-1 Recommendalions: • Water Department: Staff recommends approval of the bid from MacDonald Equipment Company and requests approval to purchase a new Swaploader Water Tank / Pump Configuration from MacDonald Equipment Company at a cost of $16,780.00, with the $780.00 over budget amount to come out of the Misc. Tools Capital account Staff also requests approval to sell existing Water Tanker Truck G-61A at the 2001 Larimer County Auction held in the Fall (last part of September). • Engineering Department: To meet order deadlines and avoid the additional higher replacement costs Staff recommends approval of the bid from Estes Park Auto Mall and requests approval to purchase a new Jeep Cherokee 4x4 from Estes Pak Auto Mall at a cost of $19,655.00. 2-2 TOWN of ESTES PARK Inter-Office Memorandum February 9, 2001 TO: Public Works Committee FROM: Bill Linnane < SUBJECT: 2001 Water Rate Study As recommended by the August 2000 Public Works Committee (notes attached), Staff budgeted for a Water Rate Study this year. Black and Veatch submitted the attached Rate Scope of Services. The study will make recommendations so that future Water Department revenues can finance the Water Department Capital Improvement Plan that consists of substantial water replacement projects. Implementation of recommended rate changes is anticipated at the completion of the report that is scheduled for early spring, 2001. The anticipated total rate increase is approximately 16 percent to be spread out over the next four to five years. Phirlgpt/Cnqt Budget $20,000 Cost $20,000 Rprnmmpnriatinn· Staff recommends approval of the Black and Veatch Scope of Services of $20,000. BL/lb Attachments 3-1 •ls™Xull] 11011 mRADFOROPUBLISHING Co. RECORD OF PROCEEDINGS G Town of Estes Park, Larimer County, Colorado, August 17, 2000 Minutes of a Regular meeting of the PUBLIC WORKS COMMITTEE of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 17th day of August, 2000. Committee: Chairman Barker, Trustees Doylen and Gillette Attending: Chairman Barker and Trustee Doylen Also Attending: Town Administrator Widmer, Public Works Director Linnane, Water Supt. Goehring, Manager Sievers, Town Clerk O'Connor Absent: Trustee Gillette Chairman Barker called the meeting to order at 8:00 a.m. WATER DEPT. FINANCIAL PLAN AND WATER RIGHTS FEE STUDY PRESENTATION AND REQUEST APPROVAL. Director Linnane gave an overview of the following project, explained methodology utilized, and introduced John Gallagher/Black & Veatch. - 0~p- Financial Plan. Mr. Gallagher commented that pursuant to previous Town studies, the Water Fund is sound, however, to meet future expenses and annual capital improvements, a minor increase in water rates should be implemented. The Water Dept. Financial Plan contains four options. All four options were reviewed and the following option was preferred: Transfer monies through 2005 from the Water Rights Reserve Fund to _ JA the Water Operations Fund and raise water rates a cumulative increase r of 15.5% by the year 2005. The average consumer increase would be $2.501/month in 2005. Director Linnane reviewed and clarified the Town's intent regarding the purchase of water rights, and the Committee reviewed the options and various combinations thereof. Water Rights Fee Study. Mr. Gallagher explained the innovative formula (based on four items described in Director Linnane's memo dated August 14th) being presented for consideration. In summary, Black and Veatch and staff are recommending: (1) based on the study, the year 2000 water rights fee formula be adopted as follows - Water Rights Fee = 0.45 x 0.094 x (15,000 x 2) + 13,790) = 31,852; and (2) no change to the current water rights fee of 62,000, with periodic review of said fee and adjusting if warranted by the waler rights market. Water Tap Fee Sale Policy. Currently, a water tap fee may be purchased on the condition that it is installed within 12 months. Staff contacted neighboring agencies to discuss their policy, and staff is prosing the Town adopt a policy whereby water taps will only be sold with a building permit application. Policy/Procedure Manual - Revisions. Director Linnane requested the Water Rights Cost Formula and Water Tap Fee Sale Policy, as described above, be added to the Public Works Dept. Policy/Procedure Manual. 3-2 m R ADFOR D PUBLIS M ING Co. RECORD OF PROCEEDINGS Public Works Committee- August 17, 2000 - Page 2 1 Following discussion, the Committee recommends: (1) approval of the Financial a . -,01 ) Plan, with Black & Veatch to perform a Cost of Service Analysis in 2001 and in / h that analysis, take into consideration increasing the Capital Improvements ~ Program between $350,000 and $790,000 between 2002 and 2005, plus a 15.5% ~ cumulative increase spread over 4/5 years that would result in small annual increases, returning to the Committee in 2001 with information from said analysis; (2) adopting the Water Rights Fee Formula; (3) no change to the current $2,000 water rights fee, with periodic review and amendment if the market warrants change; (4) adopting a Water Tap Sale Policy; and (5) amending the Public Works Dept. Policy/Procedure Manual to include recommendations (2) and (4) above. MALL ROAD TRAIL- APPROVAL OF CHANGE ORDERS. To date, approved change order estimates for this project total $37,088. Staff has received the following additional change order estimates and explained the necessity of each: 1. Additional $1,080 for underground electric services 2. Additional $14,150 for traffic control 3. Additional 61,525 for soil testing The original budget amount Was $246,000, and with these change orders ($16,755),the amended budget cost estimate is $225,412. The Committee recommends approval of all three change orders as presented. WATER DEPT. BUDGETED EQUIPMENT - REQUEST APPROVAL TO PURCHASE. Water quality monitoring and bulk chemical storage equipment was budgeted and staff is recommending approval of the following: Turbidity Analyzer $ 1,800 Chlorine Analyzer 2.500 Total $ 4,300 Total Budgeted $ 5,000 Bulktanks for GIacier & Mary Lake Plants S 5,700 Elevated Stands 4,900 Spill liner & misc. plumbing 3.500 Total $14,100 Total Budgeted $15,000 The Committee recommends approval of the above-described, budgeted items. WATER DEPT. ANNUAL WATER LINE REPLACEMENT PROJECT - REQUEST APPROVAL TO BID PROJECT. The Water Dept. budgeted replacement of the Fall River Estates, James St. and MacGregor Ave., and Boyd Ln. and Wonderview Ave. interconnection lines. All lines are on the Priority #1 Replacement List. Additionally, the Dept. budgeted for the annual fire hydrant extension project and the Crystal Tank Building upgrade. The budget estimate for all five projects is $525,000. The Committee recommends staff be authorized to bid all five projects as listed above. -- 323 ....FOR' PUSLISHING CO. RECORD OF PROCEEDINGS Public Works Committee - August 17, 2000 - Page 3 ANNUAL STREET OVERLAY PROJECT - REQUEST APPROVAL OF LOW BID. Manager Sievers reported that the annual project was bid in June, and four firms responded: Aggregate Industries $191,595.45 Connell Resources $184,182.00 , Lafarge $177,572.25 Coulson Excavating $175,587.50 The Budget contains $170,258.42* for this street improvement project. The Committee recommends awarding the bid to Coulson Excavating, reducing the project quantity to remain within the established budget. Citizens were encouraged to meet with Manager Sievers with any questions, concerns, or comments on the Town's annual street overlay project. REPORTS. At Director Linnane's request, Larry Haas/CDOT was in attendance to brief the Committee on recent changes to speed limits on three areas on Highway 7 south. In summary, CDOT responded to a citizen's letter writing campaign (Jon VerShuur), and CDOT conducted a speed study. CDOT found changes were warranted, thus new speed zones were established. Pursuant to these events, Mr. Haas has established a regional policy on how CDOT will react to individual concerns. CDOT will: talk to the individual and discuss their concern; advise the Town of the situation and if the Town so desires, the Town will submit an official written request; CDOTwill then perform a speed study; the Town will be advised of the study's findings; and then CDOT will put the new speed zones in place. The Committee expressed their appreciation to Mr. Haas for his report, praised the new policy, and requested he verify the results of the speed study, forwarding the information to Director Linnane. Staff reported on a conversation with Jeff Manual, ISTEA Project Mgr./CDOT, where he advised funds may be available for a Town project. Staff remitted a grant application for the Fish Creek connection to the Lake Estes Trail ($150,000). The project could connect the Lake Estes trail along the south portion of the lake to the school. There being no further business, Chairman Barker adjourned the meeting at 9:45 a.m. 4~11-, 0· Outj Vickie O'Connor, CMC, Town Clerk 3-4 [=11 -0 BLACK & VEATCH 11900 East Cornell Avenue Black & Veatch Corporation Suite 300 Aurora, Colorado 80014 USA Tel: (303) 671-4200 Fax: (303 671-4285 February 9, 2001 Mr. Bill Linnane Director ofPublic Works Town ofEstes Park P. O. Box 1200 Estes Park, CO 80517 Dear Mr. Linnane: Black & Veatch (Consultant) is pleased to submit this proposal to perform a water rate study for the Town of Estes Park, Colorado (Owner). Our proposal includes a scope of services and estimated fee. SCOPE OF SERVICES The Consultant proposes to perform the tasks below. In preparing our work plan, we have assumed Owner representatives will be available for interviews, data collection, progress meetings, will provide policy direction, and timely review comments on interim reports. TASK 100 - PROJECT ORIENTATIONADATA COLLECTION Task 101 - Orientation Meeting Meet with Owner representatives at beginning of study to assure mutual understanding of study objectives, establish communication lines, discuss Owner policies affecting study and receive available financial, operating, and statistical data. the imagine build company[J 3-5 IAd Page 2 Mr. Bill Linnane February 9, 2001 Task 102 - Usage Analysis Assist Owner representatives in preparation of usage analysis of water accounts. The analysis summarizes accounts and volumes by customer class, meter size and usage ranges for a recent 12-month period. TASK 200 - FINANCIAL PLAN Consultant will review and update its August 2000 financial plan report as necessary using the following tasks: Task 201 - Cash Flows Develop up to four cash flow scenarios for the study period 2001 through 2006. Proposed rate adjustments will be established in a sequential manner to meet operating requirements. Task 202 - Financial Plan Meeting Meet with Owner representatives to discuss preliminary financial plan findings. Alternative financial plan scenarios will be developed at the meeting, as necessary, and the financial plan will be finalized. TASK 300 - COST OF SERVICE ANALYSIS Consultant will determine cost of providing service to customer classes using base-extra capacity method endorsed by the American Water Works Association. This method equitably distributes costs to each customer class according to their water service requirements. The cost analysis includes the following tasks. Task 301 - Test Year Cost of Service Select a test year representative of near-term utility operations. Total expenditures (cost of service) to be met from rates will be determined for the test year from the financial plan. Task 302 - Allocation to Cost Centers Segregate test year expenditures into cost centers that represent distinct system operational areas that support cost of service rate design. Typical water utility cost centers include: • Source of supply. • Treatment. 3-6 Page 3 Mr. Bill Linnane February 9, 2001 • Distribution. • Customer billing. • Administration and general. Task 303 - Allocation to Cost Components Allocate test year expenditures to functional cost components representing cost causative agents related to customer service requirements. Typical cost components include: • Base water use. • Maximum day water demand. • Maximum hour water demand. • Customer. • Fire protection costs. Task 304 - Customer Classes Classes include residential, commercial, pump flow, and bulk water. Task 305 - Class Units of Service Estimate class service characteristics associated with each of the functional cost elements recognizing customer classifications, usage analysis, applicable data available in Owner's records, Consultant's judgment, and experience with other utility operations. Task 306 - Allocation to Customer Classes Distribute allocated costs of service to customer classes based on service requirements of each class. Task 307 - Determination of Revenue Adequacy Prepare comparison of class revenues under existing water rates with allocated class costs of service to determine level ofcost recovery by class. TASK 400 - RATE DESIGN Consultant will design water rates for the test year using the following tasks. Task 401 - Existing Rates Analyze Owner's current water rate structure. 3-7 Page 4 Mr. Bill Linnane February 9, 2001 Task 402 - Proposed Rates Design proposed water rates considering the following parameters: • Owner's policies. • Rate restructuring. • Recovery ofwater sales revenues forecast in financial plan. • Cost of service findings. • Defensibility. • Ease of administration. Task 403 - Sales Revenue Adequacy Calculate revenue from proposed rates to ensure adequate recovery of cost of service. Task 404 - Typical Bills Comparison Prepare comparison oftypical monthly bills under existing and proposed rates. Task 405 - Rates Meeting Meet with Owner representatives to discuss preliminary findings of cost of service and rate design analysis. Alternative rates will be developed, as necessary, and proposed rates will be finalized. TASK 500 - DELIVERABLES Task 501 - Draft Report Provide up to two editions of draft report summarizing study assumptions, procedures, findings, and recommendations. Task 502 - Final Report Upon receipt of Owner's comments on draft report, finalize study report and provide sufficient number ofcopies to Owner. Task 503 - Study Findings Presentation Attend one meeting with Owner representatives to present study findings. 3-8 Page 5 Mr. Bill Linnane February 9, 2001 ESTIMATED FEE We will perform the above scope of work for a lump sum of $20,000. This fee will be billed in monthly increments commensurate with the amount of work completed. The final invoice will be sent following completion of the study. SUPPLEMENTAL SERVICES The fee estimate does not include services that are supplemental to the basic services proposed in Tasks 100 through 500. Supplemental services include attendance at additional meetings, preparation of entire usage analysis, developing more than four cash flow scenarios, providing more than two editions of the draft report, and other additional services. We greatly appreciate this opportunity to submit this proposal. Please call me if you have any questions. Ifthis proposal is acceptable to you, please return one executed original agreement. Very truly yours, John A. Gallagher Vice President JAG:tmc/alh ACCEPTED BY TOWN OF ESTES PARK, COLORADO Name Title I)ate 3-9 TOWN of ESTES PARK Inter-Office Memorandum February 9, 2001 TO: Public Works Committee FROM: Bill Linnane l~r~ SUBJECT: Marys Lake Road/Switzer Water Line Reimbursement Contract Background: Phil Switzer extended a water main across Marys Lake Road to service his property as shown on the attached vicinity map. Van Horn Engineering prepared the Design and Construction Management and on the behalf of Mr. Switzer, is requesting approval of the attached reimbursement agreement The reimbursement amount per tap is $1,150 and the contract length is 20 years, which is similar to other contracts that the Town has administered. The Town would collect the fee at the time of tap purchase and forward it to Mr. Switzer. The Town will not assume any financial responsibility in case it does not collect the fee. 1311,1 get/Cnqf N/A Recommendation: Staff recommends approval of the reimbursement Contract subject to the Town not being financially responsible if the fee is not collected. BL/lb Attachments 4-1 RECEIVED: 2/ 9/01 10:42AM; - >TOWN OF ESTES PARK; #715; PAGE 2 . FEB- 9-0! FRI 9:19 AM VAN HORN ENGINEERING FAX NO.. 19705868101 P. 2, TOWN OF ESTES PARK, COLORADO WATERLINE EXTENSION AGREEMENT THIS AGREEMENT, made and entered into this _ day of. 2001, by and between the TOWN OF ESTES PARK ("Town") operating and existing under and by virtue of the State of Colorado, and Philip J. Switzer and Christine E. Switzer ("Switzers"). WITNESSETH: WHEREAS, Switzers have caused to be constructed and have paid for the installation of a water main extension built to Town standards at a cost of $14,424.38, extending into Griffith Court from Marys Lake Road (sc¢ Exhibit A); WHEREAS, the Town is not required to enlarge or extend its facilities beyond those currently existing and all such entargements or extensions are undertaken at the discretion of the Town in the interest of the public health, safety and welfare. THEREFORE, it is mutually agreed and understood as follows: 1. Switzers have had constructed the project known as the Griffith Court Watcrline Extension. Said extension was designed by Van Hom Engineering and Surveying, Inc., and has been constructed in accordance with current Town "Design Standards". The project has been inspected and tested by the Town. 2, Switzers have delivered To the Town a written warranty in accordance with the requirements of the Design StandaT(is. 3. Swirzers have deeded the facilities to the Town. 4. The Town has assumed the responsibility for the operation and maintenance of the facility subject to the warranty. 5. Switzers hereby agree to hold harmless the Town, its Successors and assigns, against all liability, loss, or damage the Town may suffer as a result of claims or judgments against it under the mechanics' lien laws of the State of Colorado, or on account of defective materials or workmanship used to install the facilities for the duration of the warranty period . Said indenmification shall include, but not be limited to court costs, damages, repair costs, and reasonable attorney'& fees. 6. Switzers and the Town acknowledge and agree that this Agreement may be enforced in law or in equity by a decree of specific performance, damages, or such other legal and equitable relief as may be available to either party. 7. The provisions ofthe Agreement shall be deemed to survive the transfer of the waterline extension facilities and shall be binding on the heirs, successors, transferees and assigns ofthe parties. 8. Switzers shall not assign their rights or duties without written consent by the Town. 9. The Town will act as accountant and banker for the duration of this Agreement. The Town will reimburse the Switters the monie; due them under this Agreement. This Agreement is between the Town and the Switzers and does not nin with the land. Benefits to the Switzers resulting from this Agreement will however pass to their heirs until the termination of this Agreement. This Agreement will terminate twenty (20) years from the date of its execution or at such time as five (5) users are connected to the line including the Switzers. After termination by either expired time or number of users connected, no monies will be distributed to Switzers and all obligations and benefits derived by all parties to this Agreement will cease. The Switzers agree to notify the Town in writing of any change of beneficiaries and their address. Failure to do so relieves the Town of any responsibility to make payments to that individual interest. The Town is no[ responsible for reimbursement if it inadvertently neglects to adjust the connection fee to include the reimbursement fee of this Agreement. 4-2 FEB: 9-01 FRI 9:20 AM VAN HORN ENGINEERING FAX NO, 19705868101 P. 1 The Town will reimburse Switzers One thousand one hundred fifty ($1,150.00) for each user connected to the line, up to a total of five (5) users excluding Trudy Ester who is already connected. The Town will be responsible for adjusting its connection fees to compensate for the Switzers reimbursements. Any future main extension as defined by "Design Standards" that would attach to The Griffith Court Watcrline Extension and any connections made to such future main extension will nor be subject to any reimbursement to Switzers. Switzers will receive reimbursements for services connected directly to the main extension they paid for only. iN WITNESS WHEREOF, the parties hereby have caused their names and seals to be affixed tho day and year first above written. Philip J. Switzer Christine E. Switzer State of Colorado } }SS. County of Larimer } The foregoing instrument was acknowledged before me this, day of , 2001, by Philip J. Switzer and Christine E. Switzer. Wilness my hand and official seal. Notary My commission expires: 4-3 RECEIVED: 21 9/01 10:45AM; ->TOWN OF ESTES PARK; #716; PAGE 2 ~ FEB- 9-01 FRI 9:21 AM VAN HORN ENGINEERING FAX NO. 19705868!01 P. 2 TOWN OF ESTES PARK Mayor: John Baudek, Mayor Attest: Town Clerk 4-4 I 1 14.JTDWAZENQ~i,4 . ! r.:..,·9*8.4.·-*/«-17Jf?-*c.-,.-*.-3Fc,--1 :--1-4«j /- -1 ----1 -=ni~5*2:' A Do,TIO N 1 rr·£-2-4.01 F j~ --M/% - . : 7,-1 .. >23. v 1 1 - 1 " -<pii:73:-1 ~. ., 1 1 -7<0 , 1 1-.... r--- ----- 044,bAY-r nfa- 1 , 4, PERVI<W 1 id I -=:·»lx,d .:. "Fh .1.-h--i .f. 111 1 , '.1-4 i.1 23 ;· ' ' ' . 0 0 - Flmminpr~ : P. . , 1 1, 1 27 26 i " : 2.1,4 $ M .. \· ill. 1 9 .. .4 , . C 1:; ". '0€3, ~44 i ti F· r ..1 2 .1... UNNY IES . . . 1 57 S '. .. E LIli • N , 1 :: /' ... I .... 1 1 " A ..1.'04 I ...1 1 1 1 • . . 13 r , 4. C. ..=r.~ ., ..< 1. I. ... " , .1./.S,0 1 .1 •iii„:. .. 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"C"fs 1 1- . . 1 17 f 1 1 ... ," TES I AM AM . . l,-4 4 . . =-- 2- - 1~ ".7 -- ' . ....S 111 . . ; .' Ll O.J. - RECEIVED: 2/ 9/01 2:25PM; ->TOWN OF ESTES PARK; #720; PAGE 2 , FEB- 9-01 FRI 1:01 PM VAN HORN ENGINEERING FAX NO, 19705868101 P. 2 EXHIBIT A WATER LINE EXTENSION ~~~~4 BROADVIEW GLACIER VIEW LANE FERGUSON'S SUB LOTS POSSIBLY -·-0 LOT 8 RECONFIGURED - NOT TO SCALE FOR WATER -*14 LINE USE LOT 9 LOT 12 SPRING LAN E 'pri1, - / FLOT 4 -- LOTS WITH ~-LOT 3~ ~ WATER LINE ACCESS TO -- ~ EXTENSION EXTENSION 4-6 023 3.El.....3.yvvv 'i, 45 TOWN of ESTES PARK Inter-Office Memorandum February 9, 2001 TO: Public Works Committee FROM: Bill linnane ~l~ SUBJECT: Proposed Hwy. 34/36 Underpass Landscape Project rs-1-3-7-=Lil The Town budgeted $40,000 out of the Conservation Trust Fund, for an irrigation system in the area of the Bureau of Reclamation Power Plant at the intersection of Hwy. 36/7. The Bureau of Reclamation had previously indicated that it would match our funding, but their matching funds are not available at this time. Iherefore, the Public Works Department Staff would like to use the $40,000 Trust Fund money to landscape the area along the Riverwalk adjacent to both ends of the new Hwy. 34/36 underpass. The attached vicinity map illustrates the proposed area. All work except the design and construction of the irrigation system would be performed in-house. A terraced block retaining wall, as shown attached, would be used in the plan, as well as sod and vegetation similar to Confluence Park and the Riverwalk The attached preliminary landscape sketch should give you an idea of the proposed project The area is now a very visible area due to the high use of the new underpass, and staff sees it as a new focal point of the Riverwalk. Work would be performed in March and April and restarted in July. Construction should be complete by October. Construction will not affect traffic and all of the on-grade highway islands will be planted, landscaped, and maintained for the entire summer. Riirigpt/Cng, Budget $40,000 Conservation Trust Fund Cost $40,000 Note: The Parks Department estimated a cost of $87,000 if a private contractor performed the work Rprnmmpnriptinn· Staff recommends using the $40,000 Conservation Trust Fund for the Underpass Landscape Project. BL/lb Attachments 5-1 I - iETI~U¥01*1~0 4 ?RopobED 4-4 ND $ C A-pe 5 af , 4 I : #0.// ... ... -- ....... :- 7 : CS r !0 / /// /// ..... ..... St/ :: 3-2 n , / - - v - v . 74.- . - . . - - ...... 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