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Home My WebLink AboutPACKET Public Works 2000-09-21I <. AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE SEPTEMBER 21, 2000 8:00 A. M. Preparation date: 9/15/00 *Revision date: 1. Budgeted Water Dept. Equipment Request approval to purchase 2. Water Dept. Annual Water Line Replacement Project Request approval to award bid Reports: 1. Misc. TOWN of ESTES PARK Inter-Office Memorandum June 13, 2000 TO: Bill Linnane /3 A FROM: Bob Goehring 69 SUBJECT: Purchase replacement radio equipment. Background: The radio equipment we are using for the SCADA system was purchased in 1988. We are currently using 17 radios, which have a life span of between 10 and 15 years. Beginning in 1998 we began replacing them at a rate of two a year. Working radios are kept as spares. This year we are requesting to replace the Repeater and Ihunder Mt tank. The following cost quotation was supplied by Timber Line Electric and Control, they will do the work Cost/Budget: 2 radios, installed, with lightning protection. $6824.29 Budgeted Amount $7500.00 Recommendation: Staff recommends the purchase of this equipment. 1-1 TOWN OF ESTES PARK Inter-Office Memorandum Date: September 15, 2000 TO: Bill Linnane FROM: Bob Goehring ~~ SUBJECT: 2000 Water Dept. Water Line Project Request to Award Construction contracts. BACKGROUND The Water Dept. budgeted to replace the water lines shown on the attached sketches. The following projects were bid and all are included on the attached Capital Improvement Project Priority #1 list. â€¢ Fall River Estates Interconnection â€¢ James St./MacGregor Ave. Interconnection â€¢ Boyd Lane/Wonderview Interconnection â€¢ Annual Fire Hydrant Project BUDGET/COSTS Budget $495,000 Costs: Bid Results Project Low Bidder Bid Amount Fall River BT Construction $110,003 James ST./Big Horn/MacGregor Kitchen & Company 112,850 Boyd Lane/Wonderview Kitchen & Company 241,515 Annual Fire Hydrant Project To be determined 20,000 Total $484,368 RECOMMENDATION Staff recommends awarding contracts to the low bidders for a total of $484,386. The annual fire hydrant project contractor will be either BT Construction or Kitchen & Company depending on the unit price negotiation. Work will begin after October 1 and be completed by December 31. Bid information is also attached. 2-1 Sep-14-00 10:06P Rocky Mountain Consultant P-C September 14,2000 Town of Estes Park Atm: Bob Goehring PO Box 1200 Estes Park, CO 80517 RE: 2000 Town of Estes Park Water Looping Projects - Bid Opening.Thursday, September 14,2000, RMC Job No. 9-0223.097.00 Dear Bob: Please find enclosed the bid tabulations for the 2000 Town of Estes Park Water Looping Projects. The bid opening was held on Thursday, September 14,2000 at the office of Rocky Mountain Consultants. Inc. (RMC) Bids were received by BT Construction and Kitchen and Company. Please note that it is necessary to award the Big Horn Drive to Wonderview project and the James St to Macgregor projecl 10 1he same contractor because of service and fill requirements. A summary of the bid schedules is listed below: Work Description Low Bidder Bid Amount Totals Fall River Road Interconnection BT Construction S110,003.00 S 1 10,003.00 Big Horn Drive to Wonderview Kitchen and Company $112,850.00 James St to Macgregor Kitchen and Company $241,515.00 S354,365.00 TOTAL $464,368.00 Unit price extensions for all bidders have been verified and corrected as necessary by RMC. Therehave been no apparent irregularities in the bid process. The engineer's initia] estimate for all three projects-was 5458.922.00 RMC recommends awarding a construction contract in the amount of S 1 10,003.00 to BT Construction for the Fal] River Road Interconnection and awarding a construction contract in the amount of $354,365.00 10 Kitchen and Company for the Big Horn zo Wonderview water line project and the James St to Macgregor water line project. lf you have any questions, please contact our office. SincWely, RO#9~ MOUNIA]N ~6*SULTANTS,INC. V 4/- Williams E.T. ADW/adw Enclosure 2-2 Sep-14-00 10:06P Rocky Mountain Consultant P.03 2000 Estes Park Water Looping Projects Bid Schedule-A Fall River Road Interconnect Low Bidder High Bidder BT Construction Kitchen and-Company Item Description Unit Quantity Unit Price Total Unit Price Total 1 Mobilization LS 1 $ 3,700.00 $ 3,700.00 $ 3,500.00 $ 3,500.00 2 12" Class 52 DIP LF 1327 $ 49.00 $ 65,023.00 S 85.00 $ 112.795.00 3 8" Class 52 DIP LF 330 $ 40.00 $ 13,200.00 $ 77.00 S 25,410.00 4 12" Gate Valve EA 1 $ 1,500.00 S 1,500.00 $ 1,460.00 $ 1.460.00 5 8" Gate Valve EA 1 $ 900.00 S 900.00 $ 856.00 $ - 856.00. 6 6" Gate Valve EA 1 S 630.00 $ 630.00 5 620.00 S _620-00 7 3/4" service tap/reconnect EA 2 $ 370.00 $ 740-00. $ 280.00 $ - 560-.00- 8 1" service tap/reconnect EA 1 $ 360.00 $ 360.00 $ 290.00 S .290-00 9 1" ~K" copper service LF 10 $ 28.00 S 280.00 $ 30.00 $ 300.00 10 Water Main Reconnect A. Sta 1+00 LS 1 3 1,500.00 $ 1,500.00 S 640.00 S 640.00 B. Sta 4+30 LS 1 $ 1,260.00 $ 1,260.00 S 970.00 S 970.00 C. Sta 17+57 LS 1 $ 1,700.00 $ 1,700.00 $ 225.00 $ 225.00 11 Water Main Abandonment EA 2 $ 310.00 S 620.00 $ 150.00 $ 300.00 12 4" Asphalt Patch TON 22 S 125.00 $ 2,750.00 S 158.00 $ 3,476.00 13 SDR 35 PVC Encasement LF 20 $ 32.00 $ 640.00 $ 30.00 $ 600.00 14 Flowable Fill Concrete CY 34 S 100.00 S 3,400.00 S 65.00 S 2,210.00 15 Revegetation EA 1 $ 3,700.00 $ 3,700.00 $ 700.00 S 700.00 16 Fire Hydrant Assembly EA 3 $ 2,700.00 $ 8,100.00 $ 2,850.00 $ 8,550.00 TOTALS $ 110,003.00 $ 163,462.00 2-3 Sep-14-00 10:O6P Rocky Mountain Consultant P.04 ' 2000 Estes Park Water Looping Projects Bid Schedule B Big Horn Ln te Wonderview Low Bidder High Bidder Kitchen and Company BT Construction Item Description Unit Quantity Unit Price Total Unit Price Total 1 Mobilization LS 1 S 3,600.00 $. 3,600.00 $ 3,700.00 $ 3,700.00 2 8" Class 52 DIP LF 780 S 97.00 S 75,660.00 $ 82.00 S 63,960.00 3 8" Gate Valve EA 3 $ 856.00 S 2,568.00 $ 880.00 5 2,640.00 4 6" Gate Valve EA 1 $ 620.00 $ 620.00 $ 630.00- $ 630.00 5 3/4" service tap/reconnect EA 12 $ 250.00 $ 3,000.00 $ 330.00 $ 3,960.00 7 3/4" "K" copper service EA 211 $ 30.00 $ 6,330.00 $ 26.00 $ 5,486.00 6 1" service tap/reconnect EA 2 $ 280.00 $ 560.00 $ 360.00 $ 720.00 8 1" "K" copper service LF 10 S 32.00 $ 320.00 S 28.00 S 280.00 9 Water Main Reconnect A. Sta 1 +00 LS 1 $ 1,550.00 S 1,550.00 $ 1,500.00 $ 1,500.00 B. Sta 7+02 LS 1 S 3.000.00 S 3,000.00 S 1,800.00 S 1,800.00 C. Sla 9+22 LS 1 S 150.00 $ 150.00 $ 1,500-OD $ 1,500.00 10 Water Main Abandonment EA 2 $ 150.00 S 300.00 $ 310.00 $ 620.00 11 4" Asphalt Patch TON 34 $ 158.00 $ 5,372.00 $ 125.00 $ 4,250.00 12 SDR 35 PVC Encasement LF 40 5 30.00 $ 1,200.00 S 30.00 $ 1,200.00 13 Flowable Fill Concrete CY 28 S 65.00 $ 1,820.00 S 100.00 $ 2,800.00 14 Revegetation EA 1 $ 1,000.DOS 1,000.00 S 2,500.00 S 2,500.00 15 Fire Hydrant Assembly EA 2 $ 2,900.00 $ 5,800.00 $ 2,750.00 $ 5,500.00 TOTALS $ 112,850.00 $ 103,046.00 2-4 Sep-14-00 10:07P Rocky Mountain Consultant P.05 2000 Estes Park Water Looping Projects Bid Schedule C James St lo Macgregor Low Bidder High Bidder Kitchen and Company BT Construction Item Description Unit Quantity Unit Price Total Unit Price Total 1 Mobilization LS 1 S 3,000.00 $ 3,000.00 $ 3,700.00 $ 3,700.00 2 12" Class 52 DIP LF 2854 S 60.00 S 171,240.00 S _ 632 $ 179,802.00 3 12" Gate Valve EA 7 $ 1,460.00 $ 10,220.00 $ 1,520.00 S 10,640.00 4 8" Gate Valve EA 2 S 856.00. S 1,712.00 $ 880-00 $ 1,760.00 5 3/4" service lap/reconnect EA 6 S 280.00 S 1,680.00 S 365.00 $ 2,190.00 7 3M LS 24 $ 30.00 - S 720.00 $ 27.00 S 648.00 A copper service 8 Water Main Reconnect A. Sta 1 +00 LS 1 $ 250.00 $ 250.00 $ 1,100.00 $ 1,100.00 B. Sta 8+45 LS 1 S 1,200.00 $ 1,200.00 S 1,200.00 $ 1,200.00 C. Sta 14+19 LS 1 S 1,300.00 S 1,300.00 $ 1.300.00 S 1,300.00 D. Sta 22+22 LS 1 S 900.00 S 900.00 $ 1,200.00 S 1,200.00 E. Sta 29+54 LS 1 S 1 ,900.00 S 1,900.00 $ 2,200.00 S 2,200.00 8 Water Main Abandonment EA 2 S 400.00 S 800.00 $ 310.00 S 620.00 9 4' Asphalt Patch TON 86 $ 158.00 S 13,588.00 $ 125.00 $ 10,750.00 10 SDR 35 PVC Encasement LF 120 $ 30.00 $ 3,600.00 $ 32.00 $ 3,840.00 11 Flowable Fill Concrete CY 107 $ 65.00 $ 6,955.00 $ 100.00 $ 10,700.00 12 Revegetation EA 1 3 2,500.00 S 2,500.00 S 7,200.00 $ 7.200.00 13 Fire Hydrant Assembly EA 7 S 2,850.00 S 19,950.00 $ 2,800.00 S 19,600.00 TOTALS $ 241,515.00 $ 258,450.00 2-5 SENT BY: TOWN OF ESTES PARK-ENGINEERING; 970 586 6909; SEP-14.00 3:23PM; PAGE 4/6 - BOYD LANE / WONDERVIEW INTERCONNECTION IfÂ» 4- 4- 4 1 6~_-11 1~373.93#--- ~t -1 :3KN'.(--11131 4.. .,.. TO 1 Â·~- 41 .rtu /- Â· ' 03.Li~ ,-41411: | 1-)225--i-Af"A~-2.-,--- 4--1, ..., 1-32-S/"Atâ€¢-12 v 1,â€¢â€¢11. i L ise , lutin \3Â·, N ..,10.1, ..''ll.Jp..4/ 1 1-2 #- â€¢I'llâ€¢,1. 4122Er:+057-7, 0 . Â·- 13-3 ' 1 . 1. 7-4410Â« P . ~.. 1 0 F.1Â·Â· i~5'J.~ - *4=6+w - \...1..,1.â€žrâ€ž, iIP,$43622#<:Clfti~4~~450Â·i- -4+.44# _:5.1+Mts--1 '-4.-rwigc=,p=--- 5 ;iIZMOL'f.~4*~.~82'hi~ U1321-"--- . .. 1â€¢i !.. ar,1,3.1 - .4.t#,1 -3 Tk~nu';31 1 -- --11m1- - li a /5-50Â©72\ , ,mc Rwrill CE@21) 4-4 ~ 2-6 SENT BY: TOWN OF ESTES PARK-ENGINEERING; 970 586 6909; SEP-14-00 3:23PM; PAGE 3 TJAMES ST. / MAC GREGOR AVE. INTERCONNECTION U r-7 . NA..... f, 1., ..... .L.I.. 1 , iÂ·â€¢ Â£ 1 â€¢0 -1+~-r 47=4--93*4 --~ 1-1-1 / N 1 P.4/. ...Il.-- ~0,9,-AL .... *\0'0 -,3-0.Â·C 1 .1 .Â«.,ilst; ... D /,C Â«41218, 'r . - ... . - TA..:\.:'\ .X ... .1-1 I 1-=51.1 44/ -- -'#T-3 1 1 ... i x-:~4*:25N-' 1 - -,1 L. :c=r.ke~fl' i d 20. ...72Â»l-] Eie--7 .3.45177-0~\CidgI' .*I.,1..~74"- *a . AG.f -Jl-,::*7/~lv. t...... - I n/ Â·-L . 1 F59.0,9 L:*CGâ‚¬;g)1. ,Â· I Â· \... 'â€¢ â€¢' Â¥>b- Â·40 F 4-3 [* gmc 2-7 SENT BY: TOWN OF ESTES PARK-ENGINEERING; 970 586 6909; SEP-14-00 3:23PM; PAGE 2 ~ FALL RIVER ESTATES / BOULDER BROOK INTERCONNECTION 1 / 1. 0, 3\. 144 \ *4 . -- - -..4/ 4111{?:>,e~ :2 33 1 11 1,41 1 1 2-' 1 / 1 1/ 1 :; ltÂ¢~-{;FÂ·< 1 1 1 1 Put" 1 0%41 ,,....."i, k. 1 ' i i loc.. .OVI'l" ' ' 1 Â»--- -.-------- 0.0----7 -- --4. - - T 2-j"._.;. r-* ,-y , -jr- / 1 I J Jill ... , j .... f, u i ../1 Â¢10. L-tic' 8/7111/./ h - .Â·Â·\D/. ' Â·Â·Â·enail>.4/0 :\I<:En-7-r--/~,*7~44<5~~ ti iÂ·Â· 1Â·Â·Â·Â·MIL'. IL_Let#: , J/:_.~ . ,/0- '5:2-1-_.. ...... . 1 . U- -.412*fF E . 1 9. -1 '1 :.re -*lf '1, 1 '11 '71;. 3 1 1 1 r 4-2 2-8 Im SENT BY: TOWN OF ESTES PARK-ENGINEERING; 970 586 6909; SEP-14.00 3:23PM; PAGE 5/6 2 4 Future Improvements The existing $9.6M capital improvements have reduced the Water Department cash fund to the point where a 51.6M catastrophic fund can be maintained. In addition, approximately $400,000/yn- can be-spent on facilities and pipeline maintenance without operating with a negative cash flaw. - The Town of Estes Park and a majority -of-the water industry uses -the_following system-to prioritize annual pipeline projects: Priority #1: Extremely high-Irtaintenancelines - Priority #2: Extremely low pressure domestic use and <500 GPM fire protection lines Priority #3: <500 GPM fire protection lines Category 1 has been established as the #1 priority so that water line breaks that cause extremely long water service delays can be eliminated. These high maintenance lines also result in inadequate fire pratection and extreme damage to priva te and publicland. - Category 2 has been set as the next priority so that lines that are not immediately in danger of breaking, but experience Low pressure and inadequate domestic and fire protection service, can be eliminated. Category 3 contains only fire protection problems, therefore, it has been established as a third priority, All 3 categories are very important, but projects must be prioritized in such a method.as that de5cribed. The following is the current annual improvement ]ist5 with associated projected costs, categorized 25 previously explained. Priority #1: Extremely High Maintenance Lines LF +/- Amount Beaver Point to Ramihorn Village 1,900 5135,000 -Bort ul. , Big Horn 6" 1,4-00 95,000 Big Thompson 10" 3,300 230.000 Chapin/Chiquita 2" 500 35,000 â‚¬Â¥4â€¢)*P Wt'; ~litRi~aer2~0/ridor Abendonment 800 52,000 4,000 305.000 MacGregor Ave. E.Menderview 2,700 190,000 --le.-0-7 MacGregor Ave, W./WonderWew (Mu WA .9 n.,S .0 3,900 270,000 Stanley Circle 2" 500 35,000 Subtolat 51,347,000 Priority #2: Extremely Low Pressure Domestic Use and <500 GPM Fire Protection Country Club 2'0 1,200 $65,000 Devils Gulch East - Phase 1 4,300 300,000 Devils Gulch West - Phase 11 2,100 15[),000 Evergreen 4" 1,400 100,ODO Fall River Tenk #2 (Mester Plan) 4,300 300,000 Hwy. 7 to Prospect Mountain Purnp House 2,900 205.000 North Lane to Devils Gulch 1,200 80,000 Panotama Circle 3,100 216,000 Southern Interconnect 900 60,000 Twintrive 2 600 40,000 Sublotal Sl,536,000 4-5 2-9 5ENT BY: TOWN OF ESTES PARK-ENGINEERING; 970 586 6909; SEP-14-OD 3:24PM; PAGE 6/ b Priority #3: <500 GPM Fire Protection Feet Amount List Axminster Lane 2,000 3120,000 Belieview Heights 2.000 120,000 Broadvie,v/Lower Broodview 54,000 325,DOD Brook Drive 1,200 70.000 Cedar Lane 1,500 90,000 Charles Heights Weler Mein 2,000 110,000 Cremorrah Drive 800 50,000 Davis HAI 3,000 180,000 Eagle Cliff 2,500 150,000 East Lane/Nonh Lane 3,000 180,000 Fort Morpzn Colony 1,000 60, ODD HIll Rod 2* 1,500 90,000 Hill Streets 335,000 5, DOD 300,000 Hondius Hâ‚¬ights 5,500 Juruper Lane 1,000 60,000 Lone Pine Acres 3,500 210,000 Narcissus Circle - 1.000 60,000 Old Mocassin Drive 1,000 60,000 Old Ranger Roed . 900 55,000 Park View Lene 500 30,000 Pinewood Lane 1,500 90,000 Spruce Drive 500 30,000 Sunny Acres - 1,000 6 0.000 Tranquil Lane 500 30,000 Upper Bwadview 1,800 1 05, oDD Webb Collages 520 30,000 Willow Lane 1,900 60, DCD Subtotal 53,060,000 TOTAL $5,943,000 By comparing the estimated project costs with the available funds of 5400,000 +/- per year, it is obvious that the funds availablÂ·e are short of the project Cost5. 4-6 2-10 -*ty TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT June, 2000 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE 0.00 0,00 12 UTILITY LOCATION 154.00 121.00 15 SERVICE UNE INSPECTION 0.00 O.00 16 TAP REQUEST 4.00 8.00 17 WATER QUALITY 0.00 0.00 20 PRESSURE PROBLEMS 2.00 3.00 22 FROZEN LINES :0.00 :0.00 23/24 LINE BREAKS: MAIN/SERVICE 3.00 121.00 30 METER REPAIR 76.00 108.00 32 FINAL INSPECTION 3.00 5.00 40 CONSTRUCTION RELATED 1.00 6.:00 50 STREET REPAIR 3.00 10.00 51 SNOW REMOVAL 0336 . 0,00 52 STREET SWEEPING 0.00 0.00 53 SIGN REQUESTS AND PEPAIP . 0 00 0 00 54 STORM DRAINAGE 2.00 8.00 60 OTHER 9.00 Â¤ 36.00 TOTALS: June, 2000 257,00 426.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 257.00 195.00 170.00 TOTAL MAN HOURS 426.00 218.00 224.00 %CHANGE(CALLS/MHS) +31.79%/+95.41% +44.98%/+11.51% +51.18%/+90.18% . I. TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT July, 2000 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE .. 0.00 0.00 12 UTILITY LOCATION 114.00 116.00 15 SERV]CE UNE ltJSPECTION 0 00 <0100 16 TAP REQUEST 1.00 2.00 17 WATER QUALITY 0 00 0 00 20 PRESSURE PROBLEMS 5.00 11.00 22 FROZEN LINES 0 00 0 00 23/24 LINE BREAKS: MAIN/SERVICE 2.00 3.00 30 METER REPAIR 33.00 43.00 32 FINAL INSPECTION 0.00 0.00 40 CONSTRUCTION RELATED 3,00 7.00 50 STREET REPAIR 2.00 30.00 51 SNOW REMOVAL ~~ 0.00 0.00 52 STREET SWEEPING 0.00 0.00 53 SIGPJ REQUESTS AND REPAIR :.: 4 00 *91:00~ 54 STORM DRAINAGE 1.00 .4.00 60 OTHER - ,* 7.00 14.00 TOTALS: July, 2000 172,00 239.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 172.00 257.00 208.00 TOTAL MAN HOURS 239.00 426.00 252.25 %CHANGE(CALLS/MHS) -33.07%/-43.90% +31.79%/+95.41% -17.31%/-5.25% . 1./ Â¥ TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT August, 2000 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE 0.00 0.00 12 UTILITY LOCATION 127.00 135.00 15 SERVICE LINE INSPECTION 0.00 Q..00: 16 TAP REQUEST 2.00 6.00 17 WATER QUALIT'r 1:00 2 00 20 PRESSURE PROBLEMS 2.00 6.00 22 FROZEN LINES . 0.00: 0.00 23/24 LINE BREAKS: MAIN/SERVICE 2.00 7.00 30 METER REPAIR 98.00 110.00 32 FINAL INSPECTION 1.00 2.00 40 CONSTRUCTION RELATED 1:00 2.00 50 STREET REPAIR 1.00 8.00 51 SNOW REMOVAL 0.00 0.00 52 STREET SWEEPING 0.00 0.00 53 SIGN REQUESTS AND REPAIR 2.00 :.: 7.00 54 STORM DRAINAGE 1.00 14.00 60 OTHER 12.00 48.00 TOTALS: August, 2000 250,00 347.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 250.00 172.00 293.00 TOTAL MAN HOURS 347.00 239.00 353.50 %CHANGE(CALLS/MHS) +45.35%/+45.19% -33.07%/-43.90% -14.68%/-1.84%