HomeMy WebLinkAboutPACKET Public Works 2000-03-13AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE MARCH 16, 2000 3:30 P. M. Preparation date: 3/9/00 *Revision date: 3/14/00 0 1. *Mall Rd./Lake Estes Trail Project Request to award bid and proceed with construction 2. Fish Hatchery House Roof repair (, Request to proceed with repair 3.2000 Street Improvement Project Request to 1) bid overlay portion 2) proceed w/ chip, slurry, striping, pothole repair portion Reports: 1. Customer Service Response 2. Hwy. 36/7 Project update
TOWN of ESTES PARK Inter-Office Memorandum March 14, 2000 TO: Public Works Com~ittee FROM: Bill Linnane U//« SUBJECT: Request to Award the Mall Road / Lake Trail Construction Project Barkgrnlinri· The following Mall Road/Lake Estes Trail construction bids were received on Monday, March 13, 2000. Kitchen C T. Hoff Item #1 Trail portion $144,798.70 $188,246.29 Item #2 Roadway relocation portion $174,389.32 $257,753.75 Item #3 Light & Power portion $ 64,.795 Of) $ 99,798 00 Total: $383,983.02 $545,798.04 (Backgrotmd cotilituted on page 2) Cost,/Biidget· Kitchen /Cn€t Budget Item #1 Trail (GOCO/EVRPD) $144,798.70 $173,000.00 Item #2 Roadway (P.W. Dept.) $174,389.32 $266,000.00* Item #3 Elec. UG (L&P Dept.) $ 64,795 00 $175 000 00 $383,983.02 $564,000.00 *The General Fund budget is $286,000, which includes the $20,000 Design/Construction Management fee payable to Van Horn Engineering. Rernnimpnriation· George Hix, Chairman of the Light and Power Committee, has recommended that Kitchen's total bid and Item #3 bid be approved by the Public Works Committee, and Staff concurs. Staff recommends approval of Kitchen's low bid of $383,983.02. 1-1
(Background continited front pagel) Item #1 EVRPD received a GOCO grant and GOC:O required the trail portion be itemized separately since no GOCO funds can be used for the roadway relocation portion of the project. Item #2 Larimer County would not allow a trail within the R.O.W. due to physical limitations and they also felt the substandard design of the existing roadway would present a safety issue to trail users. Therefore, the roadway will be realigned to accommodate the trail and satisfy Larimer County concerns. Item #3 The Light and Power Department budgeted to underground the power lines along Mall Road and across Hwy. 36 since this area is very visible and is a "Gateway" area to Estes Park. Kitchen is the low bidder at $383,983.02, and is low on all three items individually. Construction is scheduled to begin the first part of April and to be completed by Memorial Day, assuming good weather and no special circumstances. BL/lb 1-2
i -- LAND SURVEYS - * ~ / I /-/Ip=iN'ip. ,% '747 SUBDIVISIONS DEVELOPMENT PLANNING IMPROVEMENT PLATS STRUCTURAL ENGINEERING #9~, VAN HORN ENGINEERING AND SURVEYING SANITARY ENGINEERING ff r\U MUNICIPALENGINEERING \\ \ WILLIAM G. VAN HORN - COLO. PE & PLS 9485 March 14, 2000 Mr. Bill Linnane, Director of Public Works Town o f Estes Park RE: Bid Results Mall Road and Lake Estes Trail Project Dear Bill, Bids were opened yesterday afternoon for the above referenced project. Two bids were received. These were from Kitchen and Co. And G.L. Hoff Construction. Other potential bidders had picked up bid documents but apparently chose not to bid. I have verified that the two bids received are in order and I have checked their bid tabulations for correct mathematics (copy attached) and find that everything is correct. The total bid from Kitchen was $383,983.02 while that from Hoff was $545,798.04, a difference of $161,816.02. Kitchen's bid is well within the Engineer's Cost Estimate I prepared last September and appears reasonable. I therefore recommend that the Town award the Project to Kitchen and Co. A few comments are in order. The bid tabulations were separated into two amounts - Road related construction and Trail related construction since different sources of funding are available. Of the amount categorized as road related, a portion of that is related to Light and Power costs with the remainder being Public Works. Those items properly charged to Light and Power are marked with an ** in the first column of the bid tabs. Thus, a breakdown of costs is: Trail Related (EVRPD funding): $144,798.70 Light and Power Related: $64,795.00 Public Works Related: $174,389.32 TOTAL: $383,983.Gat 1043 Fish Creek Road • RO. Box 456 • Estes Park, Colorado 80517 · 970-586-9388 · Fax 970-586-8101 1-3
It will be important to maintain a healthy contingency for this project. As you are aware, this is a complicated project and there are bound to be some unforseen costs. In addition, there are known costs which were not bid. These include the undergrounding of power from the new electric system to individual houses, possibly some topsoil, and the planting of at least three trees which were part o f our agreement to acquire the right-of-way. Traffic control will be di fficult on the project and we might well have additional costs associated witli flaggers, etc. I f you have 4uestions, please call. Sincerely yours, VAN HORN ENGINEERING AND SURVEYING, INC. 0 <A f -0 * WC>«v~ John A. Spooner, P. E. Project Manager cc: Stan Gengler, Executive Director, EVRPD Enclosures 1-4
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Public Works Engineering emo TO: Public Works Committee / Bill Linnane From: Greg Sievers Date: March 16, 2000 Re: Roof replacement, Fish Hatchery House #1 Background: The Fish Hatchery property was acquired in 1983 following the Lawn Lake flood. There are four buildings used for storage and three homes. The homes are used for employee housing. The buildings were constructed between 1912 and 1947. The roof on house #1 very badly blistered, its age is not known. The roof is in need of replacement and has been included in the 2000 budget. Local bids were solicited and the results are shown below. Apex Roofing $5,100 Halls Roofing $3,435 Budget: $5,000 Cost: $4,835 Recommendation: Staff recommends accepting the low bid from Halls Roofing in the amount of $3,435. This work will include a full tear off of the old blistered roof. We also request to hold an additional $1,400 as a contingency, should any unforeseen difficulties arise. Total requested expenditure is therefore 4,835. Work shall take place in May. • Page 1 2-1
Public Works Engineering Memo To: Public Works Committee From: Greg Sievers CC: Bill Linnane Date: 03/08/00 Re: 2000 Street Improvement Program Budget: The 2000 budget contains $250,000 for the annual Street Improvement Program (STIP). Background: This program is broken down into four categories of work that takes place throughout the year to provide maintenance and rehabilitation to our asphalt & roadway infrastructure. Each year we address different levels of degradation with different applications of materials. Listed below are our proposals for this year. 1. Slurry Seal: (polymer modified 1/4", type Il) Surface treatment of streets with high oxidation caused by ultraviolet radiation. Rejuvenates and water proofs the surface, adds some skid resistance. 2. Chip Seal: (polymer modified 3/8" & surface sealed) Course surface treatment for streets that require high skid resistance, UV protection, waterproofing and crack filling. 3. Patching: Full depth replacement of badly alligatored, pot holed or damaged asphalt. Required repair of small areas before Chip Seal or Slurry Seal. May be combined with adjacent drainage repairs. 4. Overlay: A structural repaving of the street that reestablishes the integrity of the road that has been lost due to water damage, excessive axle loads or poor / thin original construction. This repaving is usually 1.5" , but can also be two inches depending on the level-of-use criteria. Recommendations: Staff requests to proceed with the following expenditures and schedules. 1. Slurry Seal: Partnering project with City of Fort Collins, Loveland & Larimer County. Bid in March, award in April and perform the work in June. This project is based on a favorable response and cost, if it is not feasible for any reason, 1 propose to include these streets into our chip seal project. Approximate cost $1.20 per square yard $50,000 2. Chip Seal: Purchase from A-1 Chip Seal Company (3~~I year), work in June. $1.33 / SY $50,000 3. Patching: Purchase from low bidder. Solicit price quotes, award & proceed with work in May. $20,000 4. Overlay: Bid in April, return for approval in May. Work in September. $120,000 5. Striping Purchase and install in May & September $10,000 TOTAL $250,000 ee 3 attachments for Proposed work locations. Locations may vary based on utility construction. Quantities may vary to stay 'ithin the budget. 3-1
. TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT FEBRUARY, 2000 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MANTEN*ICE 2.00 4.00 12 UTILITY LOCATION 35.00 43.00 15 SERVICE LINE INSPECTION 0.00 0.00 16 TAP REQUEST 4.00 12.00 17 WATER OUALITY - 1.00 2 00 20 PRESSURE PROBLEMS 0.00 0.00 22 FROZEN LINES ··· ··· 0.00 0.00 23/24 LINE BREAKS: MAIN/SERVICE 1.00 43.50 30 METER REPAIR 38.00 49-00 32 FINAL INSPECTION 2.00 3.00 40 CONSTRUCTION RELATED 2.00 8-00 50 STREET REPAIR 0.00 0.00 51 SNOW REMOVAL 0.00 0.00 52 STREET SWEEPING 0.00 0.00 53 SIGN REQUESTS AND REPAIR 1.00 4,00 54 STORM DRAINAGE 0.00 0.00 60 OTHER ' 10.00 42.00 TOTALS: FEBRUARY, 2000 . 96.00 207.50 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 96.00 98.00 123.00 TOTAL MAN HOURS 207.50 253.00 179.00 %CHANGE(CALLS/MHS) -2.04%/-17.98% +12.64%/+130% -21.95%/+15.92% 4-1