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HomeMy WebLinkAboutPACKET Public Works 2000-02-17.4.- 2 4 , AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE FEBRUARY 17, 2000 3:30 P. M. Preparation date: 2/11/00 *Revision date: 2/15/00 1.Water Dept. Loop Project Design and Construction Management Request approval of Scope of services 2. Public Works Dept. Truck Purchases Request approval to purchase four budgeted vehicles *3. Review of Mall Rd. Trail bids directly at the March 28th Town Board Request to review bids directly at the March 28th Town Board meeting if necessary. Reports: 1. Customer Service Response 2. Hwy. 36/7 Project update TOWN of ESTES PARK Inter-Office Memorandum February 15, 2000 TO: Public Works Committee FROM: Bill Linnane ~~ SUBJECT: 2000 Water Main Replacement Project - Design and Construction Management Scope of Services Background: The Town has budgeted for the following projects in 2000. Please refer to the attached location maps. 1. Fall River 12" - Phase 5 2. Big Hom @ Boyd Lane - Phase 4 3. West Wonderview Avenue - James Street to Virginia Lane 4. Miscellaneous fire hydrants 5. Crystal Tank Building upgrade RMC has submitted the attached Scope of Services for easement preparation, design and construction management for $68,580. Cost/Budget: Scope Budget · Design and Construction Management $68,580 $ 90,000 · Construction ---------- $555,000 NOTE: The Design/C.M. Scope represents 13% ofthe construction budget, which is within acceptable engineering standards. Recommendation: Staffrecommends approval ofRMCs scope of $68,580. BL/lb 1-1 ROCKY MOUNTAIN CONSULTANTS, INC. gmc February 11, 2000 437 South St. Vrain Estes Park. CO 80517 (970) 586-2458 Metro (303) 825-8233 Fax (970) 586-2459 Bill Linnane, Public Works Director Town of Estes Park P.O. Box 1200 Estes Park, CO. 80517 RE: 2000 Town of Estes Park Water Looping Projects Dear Mr. Linnane: Rocky Mountain Consultants, Inc. (RIVIC) is pleased to submit the following proposal for work related to the Town of Estes Park 2000 Water Looping Projects. The main emphasis of the looping projects will be to replace existing deteriorated water mains. For the 2000 Water Looping Projects, RMC will provide field surveys, preliminary and final design, easement preparation as required, and construction related engineering services for the following projects described below. Figures illustrating the location of each project are attached. Fall River 12" Water Line Timber Creek to Boulder Brook - Replacement of approximately 1500 feet of 12" steel water main with new 12" ductile iron pipe from Fall River Drive and Fall River Road intersection to Boulder Brook Resort. Installation of 300 feet of 8" iron pipe from Timber Creek Resort to the Fall River Drive and Fall River Road intersection. All work should remain within the ROW and outside the asphalt surface except where drives and streets are crossed. Wonderview 12" Water Line James Street to Virginia Lane - Replacement of approximately 2250 feet of 12" steel pipe with 12" ductile iron pipe from the James Street and Wonderview Ave. intersection to just beyond Virginia Lane and Wonderview Ave. intersection. All work will be done within the highway ROW and cross asphalt only at street and driveway crossings. Big Horn 8" Water Line Bovd Lane to Wonderview Ave. - Replacement of approximately 800 feet of 8" steel pipe with 8" ductile iron pipe from just north of Boyd Lane and Big Horn Intersection north to Wonderview Ave.. Easements to accommodate the water line alignment will be essential to cross the Webster and Marshall Resubdivisions. The water line replacement involves asphalt crossings at Virginia Drive and Virginia Lane. CIVIL AND ENVIROMENTAL ENGINEERING · PLANNING 1-2 gmc Crystal Tank Upgrade Analyze various alternatives and after consultation with Town Water Department personnel prepare construction documents for the selected alternative. Fire Department ( new hydrants ) RMC will provide engineering services at no cost for placement, negotiations and installation of the fire hydrants for the Estes Park Fire Department. All ROW permits will be obtained if necessary from the appropriate agencies. Design of the projects will be completed to go to bid on August 7,2000, with construction to begin in September 11,2000. Please see the attached for the Cost of Engineering Services associated with the aforementioned projects. If you have any questions, please do not hesitate to contact us. Sincerely, 1~p·€~ MOUNTAIN CONSULTANTS, INC. Ross W. Siepher¢ Landscape Architect Reviewed,byl / A~y M. Prochaska, P.E. As'sociate Principal RWS/mas 1-3 gmc FALL RIVER WATER LINES COST OF ENGINEERING SERVICES Preliminary and Final Design Personnel Rate/Hr. Hrs. Total Project Manager $85 36.0 $3,060 Design Engineer $55 100.0 $5,500 2 Person Survey Crew S65 26.0 $1,690 Drafting(AutoCAD) S50 85.0 $4,250 Clerical S20 24.0 $ 480 Subtotal Preliminary & Final design $14,980 Construction Inspection Personnel Rate/Hr. Hrs. Total Project Manager S85 16.0 $1,360 Construction Inspector 650 100.0 $5,000 Drafting (AutoCAD) S50 15.0 $ 750 Clerical S20 19.0 S 380 Subtotal Construction Inspection $7,490 TOTAL FALL RIVER WATER LINES $22.470 1-4 gmc WONDERVIEW WATER LINES COST OF ENGINEERING SERVICES Preliminarv and Final Design Personnel Rate/Hr. Hrs. Total Project Manager $85 40.0 $3,400 Design Engineer $55 ' 110.0 $6,050 2 Person Survey Crew $65 40.0 $2,600 Drafting(AutoCAD) S50 100.0 $5,000 Clerical $20 40.0 $ 800 Subtotal Preliminary & Final design $17,850 Construction Inspection Personnel Rate/Hr. Hrs. Total Project Manager S85 26.0 $2,210 Construction Inspector S50 110.0 $5,500 Drafting (AutoCAD) S50 20.0 $1,000 Clerical S20 25.0 S 500 Subtotal Construction Inspection S9.210 TOTAL WONDERVIEW WATER LINES $27.060 1-5 gmc BIG HORN WATER LINES COST OF ENGINEERING SERVICES Preliminarv and Final Design Personnel Rate/Hr. Hrs. Total Project Manager $85 16.0 $1,360 Design Engineer $55 ' 48.0 $2,640 2 Person Survey Crew $65 16.0 $1,040 Drafting(AutoCAD) $50 48.0 $2,400 Clerical $20 14.0 $ 280 Subtotal Preliminary & Final design $ 7,720 Easement Preparation Personnel Rate/Hr. Hrs. Total Project Manager S85 15.0 $1,275 Professional Land Surveyor S50 30.0 S1,500 Clerical S20 10.0 $ 200 Subtotal Easement Preparation $2,975 Construction Inspection Personnel Rate/Hr. Hrs. Total Project Manager S85 17.0 $1,445 Construction Inspector S50 50.0 $2,500 Drafting (AutoCAD) S50 15.0 $ 750 Clerical S20 8.0 $ 160 Subtotal Construction Inspection $4855 TOTAL WONDERVIEW WATER LINES $15.550 1-6 gmc CRYSTAL WATER TANK COST OF ENGINEERING SERVICES Analvsis and Design Personnel Rate/Hr. Hrs. Total Project Manager $85 16.0 $1,360 Design Engineer S55 · 36.0 $1,980 Clerical $20 8.0 $ 160 Subtotal Analysis & Design $ 3,500 1-7 gmc TOWN OF ESTES PARK 2000 WATER LOOPING PROJECTS Projects Total Fall River Water Line $22,470 Wonderview Water Line · $27,060 Big Horn Water Line $15,550 Crystal Tank Analysis $ 3.500 Total Cost $68.580 * Total Engineering Cost ( not including easement preparation) is $65,605 which is 13.0% of the estimated construction cost. 1-8 FALL RIVER ESTATES / BOULDER BROOK INTERCONNECTION 1 15 14 2 . 7----1- ~ · 22 2, -1 : .1.-/0.. P .ro 1 Eff f©di,% 4 J -2-1 Kit?'M-¥k A 5 1 1 (Ai#' . 4 46,1.J>2. 1 1 t BINNIS ADDITICN ~ c r €71-0 raA\,f.. b ,-7 1 ROCKY · MOUNTAjN \L_ I , '..f,f. R t--l~ \ .0.. ..0. ~U-ACI SUW 7 , 1 /4-3-71 1 E /-- .72 - - I I f --r--- •9 - ... 1 „ ·l „.,L -/- - E-713•6' 1 04 .,4-1----4.2,22_ I " 0 ;i. 4 .. f , 322>·--161---1 AY 1 \ ~.54%~fl.1 ..,L•1 0~ " I. 314#5*% 1 111 1 5 5 1- »Ch ° • OD,7 jov ' 0. 1 -41 /50=57 1 1 11 1 -7'~33\ : " JAHES-w'iNT"E . 111 4. 11 .1 -- 22 23 1 2*-77 1-9 JAMES ST. / MACGREGOR AVE. INTERCONNECTION 1 r--1 f L r, u.ae- \BLA"i - 1 41-.--1 III :.: 'ti ;·el·*hl 1 1 ....L ..L...4~. c·F-i:ZL., .,£.«:w ,· ~,u.©,,.,~:--42(;, \t11241-Lu ..0~ 1 ~ 5-31;T** • I•••. 3 - 1 ~.s loo,rio. $.••IE• su0~ L...1 v„.s~ 03),Ca r .v- STANLEY 1 - 1 Ens"Mar\\ 4 °R~.« *STOAfC 0- " \\ DISTRICT , 1 r---\ ·~•·'-4 l~2 ~CAES- '0.- I..t ·~0 ~44 k·iii»- 1 -74 S.C.... - ~ .1.2 4, 1,2 1-4-t·.i <94.1.9 \ \ -6 / 3\ / 7799,944.-..':'.,FW ,· r I SU.. ) 1~ s-ANLI 26 25 .•- j ,• 1 ,• 4 ,•, i ML,/0 sue. 245 77;h 1 -UN'- ..CAES , | ; r=r 1 e.sj·.17'L- «ifii:k; . 63 k Im...2 \ , , 1 e.. 1 1 k.-1.- 4-7rgE" £ * ° EL'HORN 2 ADDITION ' .,u f; 1 f gmc 17- 1-10 \24295/ BOYD LANE / WONDERVIEW INTERCONNECTION ' " 1 UL11.„/1,1,46»-1- R -r--- ''' ./# U 21 y \ 1 1 LI. 1 (' .... 7 ./f w /.DOC.53> ...1-1 t I.%]f-~-11.k -4j/f~·'·°'...>--14--4-~~wrED\'94-: .u-=tijA~Ja/-A4 1 t - - uf=«AL '. 1...K 3 · P\" \ 1.-13: =3:164:1«\" Eh 8%'EAS .00#TION ,--1 E 3%3·1044 24'fc' : 0/STRICT 4.1 i. 4 9*71 Am i - -=24 -11=J=UH#<1 ~ _ _..Mfi-IC{:UE--- ---4-**-1-·s>~ ©' 'dt7:15(K PL•Cf H# ROCK 1 1 ..22 4// -1 "'UM-Uv-362*a- SUBD. ~- »C.,0,1'. . 14«lbA 1 -- j HILLS ri 1 1 1 72\"ON>\ 2, 07.ep',1.A'43 \ N.L.-2-UU / -- - ......4-/ 1 1 X 'DIDENVIEW ./-1 .-0„ S..0 1 57"NLEY ..'*4< 1 pu-94 - 1 - 9 1 F-:7}1~ ' '6 2.\\TU:i·.,·. ~, Vilt.,GE 1 sue 45 404 , 4MT:*r.i~«>ti tre~' / .• Ilf ' ·20-·44~17 / .9. · · ' t: * 4:N .¥ Ac RES i i 1-·-all.l'JU'_€IL .20'01•r-Il,0\U \-To••••64 / 1 14 11 1.7. , /4 . """" -412&1-2~~f~~ .~ 09;5#DE :'.1 ' . ..IN '20 ''' 714 .1...r''LIT:-94~* f¢%2947''S, 1 \1 "t,-*- ~I i~.. 3; ' /1&21~0" 'h-%~]~j 5-IRE=i.4:A~:-t~ -i·A %. .'_25 CY..Ca.' 1 i .. F]f\% 1-11 FrimE -04* Future Improvements The existing $9.6M capital improvements have rpduced the Water Department cash fund to the point where a $1.6M catastrophid fund can be maintained. In addition, approximately $400,000/yr. can be spent on facilities and pipeline maintenance without operating with a negative cash flow. The Town of Estes Park and a majority of the water industry uses the following system to prioritize annual pipeline projects: Priority #I: Extremely high maintenance lines Priority #2: Extremely low pressure domestic use and <500 GPM fire protection lines Priority #3: <500 GPM fire protection lines Category 1 has been established as the #1 priority so that water line breaks that cause extremely long water service delays can be eliminated. These high maintenance lines also result in inadequate fire protection and extreme damage to private and public land. Category 2 has been set as the next priority so that lines that are not immediately in danger of breaking, but experience low pressure and inadequate domestic and fire protection service, can be eliminated. Category 3 contains only fire protection problems, therefore, it has been established as a third priority. All 3 categories are very important but projects must be prioritized in such a method as that described. o The following is the current annual improvement lists Ivith associated projected costs, categorized as previously explained. Priority #1: Extremely High Maintenance Lines LF +/- Amount Ar toyo LA , Beaver Point to Ramshorn Village 1,900 $135,000 ) Big Horn 8" 1,400 95,000 Big Thompson 10" 3,300 230,000 Chapin/Chiquita 2" 500 35,000 800 52,000 'boow•en. BR ~ Fall River Corridor Abandonment . 4,000 305,000 Chiquita 2" MacGregor Ave. E./Wonderview 2,700 190,000 MacGregor Ave. W./Wonderview 3,900 270,000 Stanley Circle 2" 500 35,000 Subtotal $1,347,000 Priority #2: Extremely Low Pressure Domestic Use and <500 GPM Fire Protection Country Club 2" 1,200 $85,000 Devils Gulch East - Phase I 4,300 300,000 Devils Gulch West - Phase 11 2,100 150,000 Evergreen 4" 1,400 100,000 Fall River Tank #2 (Master Plan) 4,300 300,000 Hwy. 7 to Prospect Mountain Pump House 2,900 205,000 North Lane to Devils Gulch 1,200 80,000 Panorama Circle 3,100 216,000 Southern Interconnect 900 60,000 Twin Drive 2" .. 600 40,000 Subtotal $1,536,000 1-12 TOWN of ESTES PARK Inter-Office Memorandum February 14, 2000 To: Public Works Committee From: Dave Mahan) ~ BYI.innane (,2/ v - 1- >, Subject:Public Works Department Vehicle Purchases Background: See page 2. Budget: See pages 3 and 4. Recommendations: . Water Department Vehicle 1: Considering that Transwest GMC Trucks does not meet critical specifications, the Water Department/Fleet Department recommends approval of the bid from Estes Park Auto Mall and requests approval to purchase a new Ford one-ton 4x4 truck with utility body from Estes Park Auto Mall for a cost of $29,630.00. . Water Department Vehicle 2: The Water Department requests approval for an additional vehicle in the department to accommodate the newly created meter technician position. The Water Department/ Fleet Department recommends approval of the bid from Transwest GMC Trucks and requests approval to purchase a new GMC th-ton 4x4 pickup from Transwest GMC for a cost of 24,242.00. . Street Department Vehicle: The Street Department/Fleet Department recommends approval of the bid from Estes Park Auto Mall and request approval to purchase a new Ford %-ton 4x4 pickup with snowplow from Estes Park Auto Mall for a cost of S26,307.00. . Fleet Department Vehicle: Considering that Estes Park Auto Mall does not meet critical specifications, the Fleet Department recommends approval of the bid from Transwest GMC Trucks and requests approval to purchase a new GMC 1/6-ton 4x4 pickup from Transwest GMC Trucks for a cost of $19,889.00. • Additional Request: Due to the February 18, 2000 order cut-off date for the Ford F-250 4x4 (and larger trucks), Ford requests a verbal order for this equipment immediately. The verbal order would be with the understanding that the Town of Estes Park has the right to cancel the order Wednesday, February, 23, 2000 if not approved by the Town Board of Trustees on February 22, 2000. NO PURCHASE ORDER WILL BE ISSUED UNTIL TOWN BOARD APPROVAL IS RECEIVED. Ford has agreed to a verbal order with the right to cancel. Since special orders of vehicles after the cut-off date will result in higher costs, staff recommends placing a verbal order with the right to cancel following Town Board review. Page 1 -PW Vehicle Purchase Memo 2-1 Background : The Town budgeted for the following four trucks: Water Department Vehicle 1 . One-ton truck with utility body . Replace truck 903.2/1988 Chevrolet 1,5-ton 4x4 pickup . 12 years old - 118,468 miles . Within vehicle replacement policy of 10 years old or 80,000-90,000 miles Water Department Vehicle 2 . M -ton 4x4 pickup for new meter technician . No vehicle to trade-in since the vehicle is to be used for a position created in the year 2000 Street Dei)artment Vehicle . 34 -ton truck with snowplow . Replace truck G69/1986 Ford M -ton 4x4 pickup with snowplow . 14 years old - 99,000 miles . Within vehicle replacement policy of 10 years or 80,000 to 90,000 miles Fleet Department Vehicle O 1/4-ton 4x4 pickup . Replace truck G68/1986 Ford th-ton 4x4 pickup . 14 years old - 97,000 miles . Within Vehicle Replacement Policy of 10 years or 80,000 to 90,000 miles Page 2 - PW Vehicle Purchase Memo 2-2 Budget/Cost: • Water Department Vehicle 1 Estes Park Auto Mall V Spradley-Barr Ford <· 3 r> 4·:·:' $33,430.00 $32,824.00 - $3,800.00 Less trade-in (903.2) - $500.00 Less trade-in (903.2) $29,630.00 Bid Price $32,324.00 Bid Price Transwest GMC Trucks .: LKing GMC ·: ' $27,136.00 Bid Rejection - cab, No Response GVWR and axle ratio specifications not met - $2,001.00 Less trade-in (903.2) $25,135.00 Bid Price Cost/low bid: $29,630 Estes Park Auto Mall Budget: $32,500 1 Water Department Vehicle 2 Transwest GMC Trucks - $24,242.00 Bid Price « Spradley-Barr Ford $24,522.00 Bid Price Prestige Chrysler-Dodge $24,655.95 Bid Price Estes Park Auto Mall $25,312.00 Bid Price ($24,812.00 = Bid consideration w/local 2% (Ford) bid allowance to maximum $500) Estes Park Allto Malik $25,666.00 Bid Price ($25,166.00 = Bid consideration w/local 2% : (Dodge) bid allowance to maximum $500) Cost/low bid: $24,242 Transwest GMC Trucks Budget: $26,000 • Street Department Vehicle: Estes ParkAuto Mall:. Transwest GMC Trucks $28,807.00 $29,303.00 - $2,500.00 Less trade-in (G-69) - $2,001.00 Less trade-in (G-69) $26,307.00 Bid Price $27,302.00 Bid Price Spradley-Barr Ford King GMC* $28,707.00 No Response - $800.00 Less trade-in (G-69) $27,907.00 Bid Price Cost/low bid: $26,307 Estes Park Auto Mall Budget: $28,000 Page 3 - PW Vehicle Purchase Memo 2-3 • Fleet Department Vehicle Transwest GMC Trucks - .. Estes Park Auto Mall $21,089.00 $22,223.00 Bid Rejection - axle ratio/suspension not met - $1,200.00 Less trade-in (G-68) - $2,000.00 Less trade-in (G-68) $19,889.00 Bid Price $20,233.00 Bid Price ($19,828.34 = bid consideration w/local bidder 2% allowance) Spradley-Barr Ford . King GMC· $21,738.00 No Response - $800.00 Less trade-in (G-68) $20,938.00 Bid Price Cost/low bidder: $19,889 Transwest GMC Trucks Budget $28,000 BL/DM/lb Page 4 - PW Vehicle Purchase Memo 2-4 , TOWN of ESTES PARK Inter-Office Memorandum February 15, 2000 To: Public Works Committee From: Bill Linnane LUMU Subject: Request to present Mall Road Trail bids directly to the Town Board if necessary at its March 28th meeting Background: Bids for the Mall Road Trail are due March 108. The engineering design company anticipates that potential general contractors and sub-contractors may request additional time to prepare bids. Any bid date extension will result in bids being received after the March 16a Public Works Committee meeting. Cost/Budget: N/A. Recommendations: Staff recommends extension of the bid date, if necessary, and if the bid date is extended recommends review of the bids directly at the March 28th Town Board meeting. BL/lb 3-1 TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT JANUARY, 2000 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE 1.00 ZOO 12 UTILITY LOCATION 51.00 51.00 15 SERVICE LINE INSPECTtON O.00 O.C.J 16 TAP REQUEST 3.00 6.00 17 WATER QUALITY 1.00 3.00 20 PRESSURE PROBLEMS 0.00 0.00 22 FROZEN LINES 0,00 * ··> i: ·· 0.00 23/24 LINE BREAKS: MAIN/SERVICE 4.00 154.00 30 METER REPAIR . ~ 25.00 17.00 32 FINAL INSPECTION 2.00 3.00 40 CONSTRUCTION RELATED 1.00 2.00 50 STREET REPAIR 0.00 0.00 51 SNOW REMOVAL : 0.00 0.00 52 STREET SWEEPING 0.00 0.00 53 SIGt J REQUESTS At'JD REPAIR ~ .300 ·:· y 8 00 54 STORM DRAINAGE 0.00 0.00 60 OTHER ~ F 7.00 · .· ' 7.00 TOTALS: JANUARY, 2000 98.00 ~ ... ~ , 253.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 98.00 87.00 132.00 TOTAL MAN HOURS 253.00 110.00 155.75 %CHANGE(CALLS/MHS) -30.99%/+30.41% -38.73%/-43.30% -25.76%/+62.44% 4-1 sit