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PACKET Public Works 1999-03-18
19. . AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE MARCH 18, 1999 3:30 P.M. Preparation date: 3/12/99 *Revision date: 3/12/99 2-.£ Bonnie Brae/!Mtn. Golf Villas ROW Vacation & Access Easement Request Request by Bonnie Brae property owner to vacate ROW and to have an access easement across Outlot A of Mtn. Golf Villas property 2. 1999 Street Improvement Project Request to 1) Bid asphalt overlay portion 2) Proceed with s]urry, chipseal, etc. 3. Municipal Building Window Caulking Project Request to proceed 4. Municipal Building Roof Seal Project Request to proceed 5. Glacier Creek Water Plant Rehab. Project Request approval of a change order ~ * Hwy 7/Country Club Dr. School Bus Stop signage * Litizen request for a beacon type sign 7. Street Dept 2 Ton Truck Purchase Request to purchase budgeted vehicle Reports: 1. Customer Service Response March 18,1999 TO: PUBLIC WORKS COMMI'TTEE From: Linda Moudry RE Request for: I. Warning Bus Stop Ahead 2. Slow Bus Stop 3. Sign logo (children crossing) RATIONALE:: SURVEY OF AVERAGE WEEKDAY AUTOR'RUCK TRAFFIC LOCATION: Sec MAP below 7:4() A.M. PICKUP TRAFFIC: HEAVY SPEED: 45 - 50 MILES PER HOUR: 3:40 P.M. DROPOFF TRAFFIC: HEAVY SPEED: 45 - 5() M]LES PER HOUR FACTS:: LARGE ELK CROSSING AT DROPOFF TIME ( TWICE WEEKLY) INVOLVES UP TO THIRTEEN (13) CHILDREN; (2) BUSSES CHILDREN:: AGES: ELEVEN CHILDREN UNDER NINE (9) 64 1 r I flu 4?L,5 ~ . cl~v . I,Tef i.4 -0&22[13_L-1 4.kfu, A. uj kll, k0 N.B. ON SEVERAL OCCASIONS, WITNESSES HAVE NOTED CRIT]CAL INCIDENTS OF POSSIBLE FATALITIES!!! REF: Linda Moldry 1631 Avalon Estes Park, CO 805 ]7 Tel: (970) 586-5628 (leave message) I / TOWN of ESTES PARK Inter-Office Memorandum March 15, 1999 TO: Public Works Committee FROM: Bill Linnane SUBJECT: Citizen Request for Crosswalk Signage for a School Bus Stop at Avalon/Country Club Dr./Hwy. 7 Background: Mrs. Linda Mundry has requested that CDOT, Park R-3 School District and the Town have a beacon sign installed at the above location (please refer to the attached letter and location map). I spoke with Jeff Kullman, CDOT Safety Engineer, about the issue. The State's policy is that they refer such requests for school bus stop safety signage to the local school district. Tony Paglia, the Park R-3 School District Director of Transportation, and Mr. Kullman discussed the matter and have the opinion that a beacon sign at this location is not warranted. Mrs. Mundry has a grade school-aged child and lives on the east side of Hwy. 7. The school bus drops off the children on the east side of Hwy. 7. Mr. Paglia and the school bus driver, Mr. Howard Woodward, will attend the Public Works Committee meeting. Budget/cost N/A Recommendation: Staff recommends following the above CDOT policy and the Park R-3 School District's recommendation as stated above. BL/lb Attachments 6-1 zegfi# OF COLORADO EXECUTIVE CHAMBERS \ ~ - ,·006Fcolo \999 \U\ Denver, Colorado 80203-1792 ~1~~ FEB 2 4 136 State Capitol (10=4% Phone (303) 866-2471 \*<Z>* . * t.§,1 ..27*£ - Bill Owens Governor February 10, 1999 Unda Mundry i 5 7 463 (44»vU+_DLI, )<3 1631 Avalon Estes Park, CO 80517 Dear Linda: I would like to thank you for your letter concerning the intersection ofHighway 7 and Avalon Country Club. I am very interested in finding ways to make Colorado's roads safer and I think that letters like yours are the best way to do so. I will pass your letter on to my Transportation Director, Tom Norton, but I would also urge you to continue to push locally for the stop sign. Attending city council meetings can be a great way to influence change in your local neighborhood. Again, I appreciate you taking the time to write to me. Sincerely, Bill Owens cc: Torn Norton 6-2 9703502198 CDOT TRAFFIC 352 P03 MAR 12 '99 13:55 Pont.It- brand lax transmittal memo 7671 FUZ. • 2 61 1=:·*.*i"ll *9&1 ~~11,-/ re:re,777'40 / -12LkiE-fi fer - 101..06 /* 9246 -1 '78356-37,/-2 11rl f 361 1 3037£7 1/13 1........~.../..90/1,~D. . 0- « /999 -z=4 s 644 /710 - af·*~ch -t&_A,2.- (-c£-f· 35*17 #72 61- -14+8-3\7 e....3 $=4 4- €644:-6-1, elu-*7 -645- D- 7- 84«- 4 cU k 9- y:k - - ct. E=&, 9-1 Uo-tAu . 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T k I ' .LIC. 0 . 4...:' , - ./.0• *0 UPLA S"' AT " C 1 < 1" . 1 ''........ I .1 1, . AR - . - . t- '. I I - "- ". e ' , . 1 " I I ./ . •i, 'ES TES ' " I " ' ' " 0 - . . 'ts. D CREEK . .... . 1 I .. . - 1 , . :de. . - . ./ 0 I . p . . . I - ,. . ¢ 19 „ . 0 '-'. I . '1 , 1 0 " I " ,0 - - 10 .1 , , .4 . . 1 - . . I I S . .. .. , 11 le , . 11 „ . " ., , , 4 " S . I. .... . 1. 1 1, / 0 4 . .. 0 " 1 .1 - - . , , .. . 1 . ...0, I ..... .. „ , , , 0, - eu•ic• c ' I ./ 1. 1, 1,1 ./ I. . , ~ 11 01 I .,3.2--1-f- 0 ... .0 I ... 4 ¥ r f 6-5 tr . .../ " . 71 - 11 - a. I C. .4 0. 0 - . '1. W / i \ 111 i 1 /hq~. : t eud .... .......0, .. TOWN of ESTES PARK Inter-Office Memorandum March 15, 1999 TO: Public Works Committee FROM: Bill Linnane ~~ SUBJECT: R.O.W. Vacation Request and a Request for a Private Access Easement Background: On the attached letter to Mayor Bob Dekker, Mr. Jerry Lefebvre has requested that the Town vacate a 50' section of the R.O.W. adjacent to Community Drive and Mountain Golf Villas; refer to his sketch attachment and a copy of the various plats I have made notations upon. He has also requested that the Town dedicate an access easement across Outlot A, Mountain Golf Villas. 1) R.O.W. Vacation Request The 50' strip of R.O.W. was dedicated for public use when the Mountain Golf Villas was subdivided in 1993. The Planning Commission requested this R.O.W. to accommodate any possible future public road connection to Graves Avenue. Although the Town does not have any current plans for a connection, the future is difficult to foresee. The Town has a policy to recommend "vacations where there is absolutely no possibility of future need for the R.O.W. for either street or other access purpose," as quoted from the Town Attorney's legal opinion concerning R.O.W. vacation, attached. 2) Access Easement Request The Town does not have the authority to grant an access or any other easement on another's property, this case being the Mountain Golf Villas Home Owners Association property. Also, any driveway structures, etc., placed on this outlot would be a violation of the Town regulations that require open space to be left open. Budget/cost N/A Recommendation: 1) Staff recommends denial of the R.O.W. Vacation Request. 2) The Town cannot dedicate an easement on a property owned by another. BL/lb 1-1 - toU do 1/.,6 favyh€ .'ji - -- Sioux Falls, SD Ptult FEB 1 6 1999 February 12, 1999 pe-7 · Mayor Bob Dekker 170 MacGregor Ave. 1 Estes Park, CO 80517 Dear Bob, Due to the lack of cooperation from our neighbors over the years about connecting our property with a Town street, and because the existing 50' wide right-of-way can no longer adequately serve all the properties north of the 1992 realignment of Community Drive, Enid and I have submitted to the Planning Commission, and enclosed herewith, a drawing and copies of our "Easement end Right-cf-way Agreement" of 1975, and we ask you and the Town Council to exchange the existing right-of-way for the proposed right- of-way easement indicated on our drawing. Former Mayor Tregent told us repeatedly since 1975 that our existing right-of-way easement could never be a Town street to Graves Ave. Therefore, in 1992, I was glad to tell Mayor Dannels and his councilmen, at one of the meetings, that the Town had us in mind with the right-of-way that the plan- ners of Mountain Golf 7illas were setting aside for us. However, we soon were to be disappointed while communicating with all our neighbors in trying to agree with them on a road connection across the new right-of-way to the 3 U.6 new street; that's when we learned from our neighbor, Ms. O'Connor, and from Town officials as well, that the 50' width of the right-of-way was intended to preserve the large tree that stands on the right-of-way near the Lot 32 property line, resulting in the present road connection with the street that is less than adequate for the properties of Lot 33. 1-2 I h -2- And to make matters worse, in 1996, the Town planners never informed us of their plan to permit the single-family residence on Lot 33 west to be converted to a duplex, resulting in a private easement, the existing private easement indicated on our drawing, the easement which is now less than ade- quate to serve the residents of the duplex with the two-way road that is needed across the south portion of our property. The above Town planning resolutions have served only to devaluate our property, and they have failed to this day to serve all the properties north of the new alignment with the adequate road connection with Community Drive that all properties need to be served with. ke are very much concerned about the way our property is being encroached upon by the Town planners, so we ask you and the Town Council to understand our predicament, and to honor our request to be served with a permanent road connection to our Town street according to the existing easements that all the neighbors agreed to in 1975. Respectfully yours, 9.*-j 4- 2=4~ Afa2--- U Jerry and Enid Lefebvre 3108 S. Lyndale Ave. Sioux Falls, SD 57105-5327 copy to: Jim Harvill, Lot 33 property owner Dave and Jodi Clifton, Lot 33 property owners Marcia Duell, Estes Park Real Estate Co. 1-3 1 - 1 1 - -3 EX/STING EASEMENT | 2 '<{·, : 1. ft<0~ z 'j 4 1 A .' 1 >r :, \ % 0«X / / , li ...1 9,-6-4, ' 2 1 *\. idi' : 2 \14 1 . \0 I. , i 4 44.- IL.-.91 D 111 u i d fC 199 1\ . 2 0 / 1 1 0 0 1 1 -4 1, . rl 1 1/13. 1 0 U 1-4 BONNIE BRAE LOT 33 WEST j BONN{E BRAW LOT 33 EAST ~ BONNZE BRAE L 07 32 3/·~1):Id All 9&'71/A -2 109 Nly.LNROW oPEN 9-I I '' ¥ 5.3 99 0.6 E + 9.99+ € e 2% 2 in 33 2 lu C 7 01 19 5,03; 2 2€ 0 . £,11-2 4 4- 0 riA i 0 0 A .¢ P 4euL & -5 1- 0% f .1 d;c k + S 76 A 'a .P W O 4 i $ 6 9 i 2 1 0 103 10 10 2 JO 3 {' >~ -, J 4 U t 3 5 rl w - B (4 -2 ¢ C € 4 3 fl- --V--- 4-u._u -rt n -4-- r 't:,1 ' w . .619 0 1 'Si - ---- E M 8 E € 9,11. \1 A- &4, 3 -1 0 · ~ df 9 1- 9/3°25'£ 13&.1 3 nr-: X 'U .GB/ (1) 6 11)- il *4 4 7 f u ° 0, 1 0 D-Qi 14 4% A.... 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WHITE :@ MAY 1 3 104% Attorney At Law . ADMIN. DEPT. Alay 12,1998 Mr. Bill Linnane Public Works Director PO Box 1200 Estes Park CO 80517 Re: Right -of-Way Vacations Dear Bill: You have requested that I provide you a legal opinion concerning the Town's policy on Right o f Way Vacations for both utility and street right of ways. It is the current policy of the Town to entertain requests for vacations of utility and street right of ways under the folloming conditions: 1. The propern- owner reimburses the Town for all expenses including legal expenses. 2. The utilin' easement or street right of way to be vacated is no longer needed for future use. In the case of utility easements, all public utilities are contacted to receive their approval of the vacation. 3. In the case of street right of ways, the Town only recommends vacation where there is absolutely no possibility o f future need for the right o f way for either street or other access purposes. Each vacation request is reviewed on its own merits. There is no legal precedent established by the Town in vacating any utility or street right of way with regard to future requests. Legally, the Town can change its policy at any time without any potential legal liability. One of the reasons for scrutinizing the request for street vacation is that once a street is vacated title to the vacated property returns to the contiguous property owners. In the event that the Town would then need access over the vacated street, the only means of acquiring said access, if access would not be voluntarily given by the then owners of the property, would be through the use of the Town's condemnation powers. To my knowledge, the Town has never exercised its powers o f condemnation in this regard. 1423 West 29111 St. (970) 667-5310 Loveland, CO 80538 1-8 Fax (970) 667-2527 Afr. Bill Linnane r May 12,1998 Page 2 If you need anything further, please do not hesitate to give me a call. Very~ truly yours, ~ Greg* A. White GAW/bv CC: Vickie O'Connor 1 1-9 ('3LU L. ./ADFORD ....1/HING CO. RECORD OF PROCEEDINGS Public Works Committee April 23, 1998 Committee: Chairman Baudek, Trustees Barker and Hix Attending: All Also Attending: Public Works Director Linnane, Clerk O'Connor Absent: Town Administrator Klaphake Chairman Baudek called the meeting to order at 8:00 a.m. 1. PROPERTY OWNER REQUEST FOR TOWN TO VACATE THE UNPAVED PORTION OF PANORAMA ROAD RIGHT-OF-WAY. On behalf of the Lot 3, 4, 5, 24 and 25 property owners, Alan Aspinall requested the Town vacate that portion of Panorama Rd. lying between Summit Dr. and Otis Ln. as the road at this point has never been used for public or private access. The only exception is that the driveway of Lot 3 does now and has always encroached on this right-of-way. Lot 5 is unimproved and all lot accesses were confirmed. Mr. Aspinall is aware of staff's position, but he does not believe this portion of the road will be improved (paved) in the future. Director Linnane does not support the request as it departs from current Town policy of granting vacations for hardship cases (eg: structure encroachment into public right-of-way) and precedent-setting implications as future right-of-way vacation requests will point to this request and expect similar right-of-way vacation approval. Mr. Aspinall reported he had discussed his request with Town Attorney White, and the property owners do recognize they would be required to pay for legal expenses. While he understands staff's position, in his opinion, this vacate is not , precedent-setting as it is unlikely the portion of the roadway in / question Will be improved for a future road connection. 1 Following discussion, the Committee recommends following ~ established Town policy, thus denying the request, requesting ~ Director Linnane to obtain and distribute a legal opinion on \ precedent issues. 2. OWNER REQUEST FOR TOWN TO VACATE A 10' SEWER EASEMENT IN ARAPAHO ESTATES, SECOND FILING. In a memorandum dated March 31, 1998, Paul Kochevar, Estes Park Surveyors, reported that when Arapaho Estates, Second Filing was platted, a sewer easement was placed across the Lots 18 and 19 to serve lots on the south side of Cherokee Dr. The sewer line was not placed in this easement, opting to locate the line to the south. All sewer lines are installed and serving all lots in the Second Filing. Therefore, the owner is requesting vacation of the sewer easement. In a letter dated April 2nd from the UTSD, the District confirmed_they had no objection. The property owner will pay for all associated legal fees. The Committee recommends approval of the request, authorizing the Town Attorney to prepare an Ordinance. 3. FALL RIVER ESTATES/DEER MOUNTAIN ROAD RETAINING WALL PROJECT - REQUEST AUTHORIZATION TO PROCEED. The Committee reviewed a memorandum from Greg Sievers advising that the budget contains $8,900 for repair and improvements to 1-10 Memo TO: Public Works Committee / Bill Linnane From: Greg Sievers Date: March 18, 1999 Re: STIP (Street Improvement Program) Background: The PWD is annually committed to the maintenance of the Town's infrastructure. There has been an overlay (repaving) program for 16 years. The last three years we have added programs that apply a maintenance surface course to streets that are generally in good condition, while others that are in poor condition still receive an asphalt overlay. We have had very good success with both Chip Seal and Slurry Seal. Due to the limited number of companies that provide these services and the prices that have been offered, we have hired both A-1 ChipSeal Company and Quality Resurfadng Company on an annual basis. These two products are similar in their type of surface treatment. Both supply excellent Ultraviolet protection, skid resistance and waterproofing. All of which extend the life of the asphalt. Both are non structural. We continue to have excellent results from both. Budget: $200,000 1999 Street Improvement Project. (STIP) $20,000 1998 Carry over for striping $220,000 Total Recommendation: Staff is requesting to purchase or bid the annual work as follows: $30,000 Misc: Striping, etc.: Purchase and proceed with work in April & September. $20,000 Patching: Bidl award and proceed with the work in April. $40,000 A-1 Chipseal Company - purchase, award & proceed with work in May $40,000 Quality Resurfacing Co.,Slurry Seal Purchase, award & proceed with work in May. $90,000 Overlay Program: Bid & return results to PWC July. $220,000 Total See attached lists for proposed work areas. 2-1 Town of Estes ParkMemorandum To: A-1 Chipseal Company, Ben Vagher, 303-464-9267, 9261fax From: Greg Sievers, Construction Manager, 970-586-4464 ext. 3306,586-6909fax Date: March 17, 1999 1999 S.T.I.P. - Chip Seal Project - Proposed Street List name section size quantity actual 1. Bailey Lane Morgan to End 630 X 18 1260SY 2. Graves Ave. Hwy. 7 to Community 1140 X 24 3040SY 3. Moccasin Street Riverside to End 500 X 18 1000SY 4. Country Club Dr. Cedar to Fish Creek Rd. 800 X 26 2300SY 5. Skytine Drive Vista to CDS 265 X 24 710SY 6. Village Green Lexington to Lexington 1005 X 24 2680SY 7. Summit Drive Hwy. 34 to South Lane 900 X 26 2600SY 8. Ponderosa Drive Stanley Ave. to Aspen 2735 X 18 5470SY 9. Cotumbine Ave. Prospect Ave. to Landers 1175 X 20 2620SY 10.Creekside Court Country Club to CDS 475 X 24 1275SY 11.Elm Avenue Prospect to End 830 X 24 2220SY 12. Fish Hatchery Ri Hwy. 34 to Town Limit 1500 X 24 4000SY TOTAL 29,175 SY • All streets shall be power swept before and after chip seal • Aggregate shall be Gray monzonite. • Asphalt layer and top coat shall be polymer modified. 1 Town of Estes Park Memorandum To: Quality Resurfacing Co., Troy Beer, 303-288-6853,288-6875fax jerry Vaughn 303-944-0583cell, 970-396-4731cell From: Greg Sievers, Construction Manager, 970-586-4464 ext. 3306,586-6909fax Date: March 16,1999 1999 Slurry Seal Project - Proposed Street List name section size quantity actual 1. MacGregor Ave. Hwy. 34 to Town Limit 2515 X 24 6700SY 2. Prospect Estates Dr. Prospect full loop 1584 X 24 4225SY 3. Stanley Ave. Hwy. 36 to Hwy 7 3218 x 24 8581SY 4. Virginia Lane Virginia Dr. to Bighorn 570 X 28 1775SY 5. Manford Ave. Hwy. 7 to School 3023 X 36 12100SY 6. Homestead Drive Hwy. 34 to Summerset 422 X 24 1125SY Z Summerset Court Homestead to CDS 280 X 24 750SY TOTAL 35,256 SY • Crack fill priorto scaling. About one third ofthe street needvery little crack, another third need afair amount and the last third need quite a bit. • All streets shall be power swept before slurry seal. • Aggregate shall be Gray monzonita • Asphalt slurry matrix shall be polymer modified type Ill 2-3 STIP98.xls TOWN OF ESTES PARK MEMORANDUM Dat March 29, 1999 To: ALL EFFECTED UTILITIES COMPANIES FROI PUBLIC WORKS ENGINEERING, Greg Sievers RE: 1999-2000 STREET IMPROVEMENT PROGRAM The streets listed below are proposed for improvement in 1999-2000. Please verify your facilities within these Rights of Way and notify this office with any conflicts with schedule or construction. Please also send us a list of your 1999 construction, service and upgrade project listing. NOTICE: Right of Way Work Permit cost has increased this year. Call 970-586-4464 ext. 3306, FAX 586-6909, or write P.O. Box 1200, Estes Park, CO 80517 SLURRY/CHIP 1999 E------/-------7////Ill/' 1 Arapaho Road (Lot 2 to Ute) 1 Bailey Lane s 1 Audubon Street c 2 Davis St. (Moraine-Courtny) 2 Brook (Acacia-Avalon) c 2 David Drive o 3 Fall River Drive 3 Country club s 3 Davis-Courtney c 4 Graves Avenue 4 Fall Rvr. Ct. (R.Collins ) s 4 High Drive o 5 High Drive 5 MacGregor Avenue s 5 Highland Court o 6 Mummy Lane 6 Moccasin Street c 6 Holiday Land s 7 Old Ranger (Old Man - End@UNC) 7 North Lake stub to Hwy. C 7 MacGregor Ave. 0 8 Post Office Parking Lot 8 Ponderosa Drive c 8 Pine Knoll Drive c 9 9 Prospect Estates Drive s 9 Pine River Court o 10 10 Skyline Drive 10 Pine River Lane o 11 11 Stanley Avenue s 11 Solomon Circle s 12 12 Village Green c 12 Steamer Pkwy. S 13 13 Virginia Drive s 13 Summerset Court s 14 14 Mocassin Street 14 Summit Drive c 15 15 Manford (Woodstk-school) 15 Ute Court c 16 16 16 Weist Parking Lot (west 1/2) 17 17 17 Weston Lane o 18 18 18 Prepared by Greg Sievers 3/15/99 ! 44 j Nots!-El £11:f' _/]11'f I I Public Works Engineering Memo TO: Public Works Committee / Bill Linnane From: Greg Sievers Date: March 18, 1999 Re: Caulk Sills, Municipal Building Background: The Municipal Building was repaired and painted in 1996. Subsequently it was discovered that the concrete window sills have some cracks and spalling and should eventually be sealed. The Public Works Department budgeted for this work in the 1999 budget. Staff solicited a price from Western Waterproofing to perform this work. This work will require mechanically routing out the cracks, placing a tooled bead of caulk and painting the sills with two coats elastomeric sealing paint. Budget: $7,000 Cost: $4038 Recommendation: Staff requests to use Western Waterproofing of Aurora at a cost of $4038 to perform this specialized work. (Western was the contractor used to seal the red brick at the conference Center, and the stucco repair & painting contractor for the Municipal Building. They also installed the epoxy decking on the Municipal Building. ) • Page 1 3-1 . Public Works Engineering Memo TO: Public Works Committee / Bill Linnane From: Greg Sievers Date: March 10, 1999 Re: Seal Roof, Municipal Building Background: A new roofwas installed on the Municipal Building in 1987. It is made of a flexible membrane material. It is necessary to apply an aluminized liquid coating periodically. This maintains its integrity against weather and ultraviolet radiation and ensures its ability to stay waterproof. Bids were solicited last year. Two were received: Halls Roofing $12,985 Black Roofing $13,521 Budget: $17,000 Recommendation: Staff requests to hire Halls Roofing of Estes Park for $12,985 to supply and install the aluminum roof coating in May. We further request to use up to an additional $3000 for minor repairs to the roof. (Halls Roofing was the company that installed the new roofon the Police Department and Garage. Staffis quite satisfied with their work) • Page 1 4-1 L I TOWN of ESTES PARK Inter-Office Memorandum March 15, 1999 TO: Public Works Committee FROM: Bill Linnane SUBJECT: Glacier Creek Rehabilitation Project Background: The roof at the new chemical room at Glacier Creek is north-facing and is experiencing an icing problem in the gutters. Heat tape will alleviate the problem. A change order is necessary. Budget/cost Estimated cost $2,000 The $2,000 can be funded from the under-budget 1999 Water Line Engineering Design/C.M. line item ($24,000 excess). Recommendation: Staff recommends approval of the change order. BL/lb 5-1 Mar-12-99 04:19P Rocky Mountain Consultant P.02 . ROCKY MOUNTAIN CONSULTANTS, INC. gmc 437 South St. Vroin Estes Pork. CO 80517 (970) 586-2458 March 120,1999 ' Metro (303) 825-8233 Fax (970) 586-2459 Town of Estes Park ATTN: Bill Linnane P.O. Box 1200 Estes Park, CO 80517 RE: Glacier Creek Water Treatment Facility Improvements - Phase 11 Project RMC Job No.: 9-0223-080.00 Dear Bill: The purpose of th:s letter is to explain a necessary contrac addition to the Glacier Creek Water Treatment Facility Improvements - Phase li Project. The change is the result of the construction of additional measures Ic assure proper roof dra nage and prevent .c.ng problems along the north side of the building. This change :s explained below: I. Roof Drainaze Improvements - During constructon,the Dotential for icing prob!ems was disccvered along the north sjde of the building due to poor sun exposure. RMC and Benson Construction decided the most effective and economical sdution wouid be to run electrical heat tape along the roof gutter, down spout, and proposed drain pipe to prevent ice buildup. The rcof runoff enters the drain pipe buried 2 foot be:ow grade and daylights north of the buirding. The total cost of the additional work will be no more than $)000.00. Chanfe Order SummarY: Roof Drainage Improvernents: Benson Construction: Heat Tape / Drain Pipe Total: $2,000.00 Total Change Order: $2,000.00 As always, if there are any questiors please de not hesitate to contact our office. Sincerely, ROC©, MOUNTAIN CONSULTANT§, INC. 1 1 ,, Thomas J. Scobell, E.I. Engineer TJSAjs CIVIL AND ENVIRONMENTAL ENGINEERING • PLANNING 5-2 9 I ) TOWN of ESTES PARK Inter-Office Memorandum March 9, 1999 TO: Bill Linnane / Public Works Committee FROM: Bill Linnane~*~, Dave Mahany SUBJECT: Replacement of G-53 with Short Turning Radius Cul-de-Sac Truck BACKGROUND: Presently the Street Department is using a 1984 Chevrolet One-Ton (G-53 with 51,150 miles) to snowplow and sand cul-de-sacs. The One-Ton's limited plow width (maximum for truck size) and limited ability to carry sand (approx. two yards) makes it very difficult and time-consuming to plow cul-de-sacs. This truck has become undependable due to age and hard usage. The vehicle qualifies for replacement in accordance with the Town's Vehicle Replacement Policy. We would like to replace it with a budgeted Freightliner truck. The Freightliner would be a short-turning radius truck allowing better maneuverability in cul- de-sacs and close spaces. It would also feature a wider snowplow and the ability to carry 5 to 6 yards of sand. (Continued on page 2...) BUDGET / COSTS: Budget $110,000 Freightliner w/0 Swaploader: $105,671 (net with trade-in) Freightliner with Swaploader: $119,902 (net with trade-in) The Freightliner is a unique, specialty truck style supplied by only one vendor, Transwest Trucks. NOTE: The above prices were negotiated down $7,000. RECOMMENDATION: Staff is requesting and recommending approval to purchase the Freightliner / Swaploader truck at a cost of $119,902. The $10,000 excess can be funded by postponing the $10,000 emergency back-up snowplow assembly that is included in the 1999 budget 7-1 - I (BACKGROUND: Continued»m page 1 ...) The Swaploader assembly, shown on the attachment, allows conversion of the truck from a snowplowing vehicle to a water truck, flatbed, rock-box truck, or de-icing tank truck These $5,000 - $10,000 conversion assemblies are extra and not included in the following cost figures. The Swaploader option was unknown to staff at budget time last year. Had we known, we would have requested a higher budget amount The reasoning being that the water tank conversion assembly would eliminate the $70,000 water truck replacement cost that staff is anticipating in the next couple of years and would also make the flatbed, rock-box truck and de-icing options available in the future. BL/lb Attachment 7-2 1 ; 0 f 1 *2'94 'f '***@azig 1 0 24 12&51 2 O 1. . 4 4,0 / „,tr 4 1 i r ' .,14 1 44 2 m . 4' (1> 1 . 11- ~'f £ C 0 • IL-11 * ' 14 th , ni A li11* 0 1 1., W b 9 ilt * 41111~1111 11 1, EC 1%* ~6pp 26 './4. .ti 00) U) .*b: 4.4 j. U)(CCO C.g?.C'.IJ~ -1 J L , ENE %2 M CE- I *11:11 411!11~ 1 1 E moy.Q lilli PIll , 4 911111 i r , * fulf ;4 1, L r. -1 41. 41 00~20 I .. O FOM- a ; 1. 4 4- ' ..- CL. U) 3 O W i 9 59:52 u i ~.7·' t. 43090144* 4 mia An , a g Mot-VY 1 a 00.0a 00-2 J Q r - 5 .Ca),na-0 liTi' t i i j.- O .l~ f -| '1 1 1 1 . 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Liz w ZEZ .U! DE Gear Gea to 190"16510174 i SNOI1VOI=ll03dS 1300~I E 40.5" & u !1 1 3 81!so dO -Old uone o M)100 0, All models incorporate a single, double acting cylind Is incorporate twin, doub ea c 102 to 118 in. 84 to 96 in. I le. Consult Sw p . C . 4 TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT FEBRUARY, 1999 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE 2.00 5.00 12 UTILITY LOCATION 58.00 62.00 15 SERVICE LINE INSPECTION 0.00 0,00 16 TAP REQUEST 6.00 14.00 17 WATER QUALITY 0.00 0.00 20 PRESSURE PROBLEMS 2.00 2.00 22 FROZEN LINES 0/0 :0.00 23/24 LINE BREAKS: MAIN/SERVICE 3.00 29.00 30 METER REPAIR 33.00 33.00 32 FINAL INSPECTION 3.00 5.00 40 CONSTRUCTION RELATED 2.00 8.00 50 STREET REPAIR 1.00 1.00 51 SNOW REMOVAL 3.00 10.00 52 STREET SWEEPING 0.00 0.00 53 SiGN REQUESTS AND REPAIR 1:.00· 2.00 54 STORM DRAINAGE 0.00 0.00 60 OTHER 9.00 8.00 TOTALS: JANUARY, 1999 123.00 „ 179.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 123.00 132.00 232.00 TOTAL MAN HOURS 179.00 155.75 493.75 %CHANGE(CALLS/MHS) -6.82%/+14.93% +12.82%/-13.11% -47.00%/-63.75% 4 .'* ..'. t, L- Publid Wd,le 44¢4**i.4 + h A OH . .....: 1 ---- To: Public Works Committee From: Greg Sievers CC: Bill Unnane Date: February 19,1999 Re: Telephone System Upgrade - Y2K I have attempted to summarize our finding to your question and Y2K in regards to the proposed Phone System Upgrade. We spoke with our account representative, Sue Miller at Executone, in length on Friday, February 19, 1999 1. Why wasn't our 1992 Phone system Y2K compatible? a) The hard drive is not compatible with Y2K dating. B) They did not have the CPU developed until 1997(Gateway & Dell didn't either) c) all models up to 1997 are not compatible. 2. Have Executone done test on the older systems? YES. The phone and voice mail system does not have the comprehension to understand the date ending in 2000. 3. What would happen if we didn't upgrade? The phones and voicemail WOULD continue to work just fine. They would not be able to time and date any sent or saved voice mails. The phones would not display the proper date. Any data reports needed in the future would not be possible. For Example: The system has memory. We can produce usage reports. That means, if called upon, the system can produce details like: total number of calls coming in and going out; from each of our phone numbers or any extension. Any future upgrades we would like to install will not be possible until the system is upgraded. OTHER PERTINANT INFORMATION 4. The cost of this upgrade is Tixed'. There will be no further charges. It is a lump sum, for a turnkey product. 5. The L&P staff is researching an upgrade to a digital (T-1) service via a $45,000 revenue from a fiber optics lease payment. T-1 service results in a reduced rate per month in our line costs. The current phone and voicemail system will not be compatible with any upgrades of this nature. 6. L&P staff is also researching D.I.D. service. (Direct inward dialing) This will offer direct dialing from outside customer to an employee desk. Thereby reducing the switching through the operator. This service also requires Y2K compliant equipment. 7. Any future expansion, such as updated desktop units, or feature enhancement to our system will require Y2K compliant equipment. 8. Inevitably, there will be future system enhancements. Therefore, it would be cost emdent to upgrade at this time. • Page 1