HomeMy WebLinkAboutPACKET Public Works 1998-06-183»/ "tr AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE JUNE 18, 1998 3:30 P.M. preparation date: 6/12/98 *revision date: 6/17/98 1. Water Dept. 1998 Water Line Looping Project Request to award bid 2. July P.W.C. Mtg. * Request to cancel Reports: 1. Customer Service Response
TOWN of ESTES PARK Inter Office Memorandum June 17, 1998 TO: Public Works Committee/Town Board FROM: Bill Linnaine ~-1 SUBJECT: Water Department 1998 Water line Looping Projects Background The Water Department received bids to construct three budgeted water line projects at the following locations and as shown on the attached map: 1) Big Horn 12" Phase 3; 2) Northern Interconnect Phase 2; and 3) Big Thompson/Village Green 12". Bids were solicited and interest was indicated by BT Construction, Weinland Construction, and I<itchen & Company. Although interest was shown by 3 companies, Kitchen was the only bidder. .A~i~**lm2..~~U@~la-a~a,h,6~~Gm,em~U-6~6„et~-*0®~,4,~,~S: 1) Big Horn 12" $ 138,834 2) Northern Interconnect Phase 2 $ 78,887 3) Big Thompson/Village Green 12" $ 352,320 Total $ 570,041 The project specifications required that all asphalt work would be completed before November 1998. Kitchen qualified his bid by stating that the Village Green water line would be in by January 1999, which would result in a dirt road all winter with asphalt to be completed the Spring of 1999. (continued on Page 2) Budget/Cost Budget $ 405,000 Cost $ 496,801 Recommendation At the April P.W.C. meeting, the committee approved expanding the scope of the Big Thompson line at a rough estimate of $75,000 increase to construction cost The actual bid results are approximately $92,000 over budget Since all 3 projects are very important and since the negotiabd and bid prices are in line with previous years prices, staff is recommending awarding the contract to BT and Kitchen at a total price of $ 496,801. The $92,000 excess can be supplemented inthe budget process and accommodated by the Water fund cash balance., r . I . y .~ -.. . I ~~4 .V €¥ . .lili . . 1... 1 . 1-1 -' b h . T - 3 ..
Background (continued from Page 1) Since the asphalt portion of the Village Green line was unacceptable and also, the bid for that portion was very high, RMC contacted the other 2 previously interested companies, Weinland and BT. BT was interested and a price of $ 279,080 was negotiated. Depedding on weather, BT stated they could complete asphalt work by November 1998. Kitchen agreed with allowing BT to perform this work and Town Attorney White confirmed no problem, therefore, the following are the price results of the 3 projects. 1) Big Horn 127 (I<ithen) $ 138,834 2) Northern Interconnect Phase 2 *itchen) $ 78,887 3) Big Thompson 127/Village Green (BT) $ 279,080 Total $ 496,801 BL/rv Attachment - ''. I. • T 1-2
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Jun-17-98 11:47A Rocky Mountain Consultant P.01 ROCKY MOUNTAIN CONSULTANTS. INC. :Imc 437 South St. Vroin Estes Pork CO 80517 (970) 586-2458 June 17, 1998 - Metro (303) 825-8233 Fax (970) 586-2459 Bill Linnane, P.E. Director of Public Works Town of Estes Park P. O. Box 1200 Estes Park, CO 80517 RE: Town of Estes Park 1998 Water Looping Projects Dear Bill: On Friday June 12, 1998, bids were opened for the Town of Estes Park 1998 Water Looping Projects. Kitchen and Company were the sole bidder on the project. In conversations with other contractors the schedule was the key factor which precluded bidding. Approximately 15 contractors were contacted for this project. The Town desired to having all asphalt work completed prior to cold weather this year. Even Kitchen and Company had stipulations that the Big Thompson Tank Water Line (Schedule B)would not be completed until May, 1999. In conversations with Kitchen and Company they felt that Bid Schedule A - Devils Gulch Interconnection and Bid Schedule C - Big Horn Drive to Chiquita Lane Interconnection could be completed this year. The total bid for those projects is $217,721.00. The engineer's estimate is $212,000. The engineers estimate was developed from unit prices over the preceding 3 years for similar projects and therefore Rocky Mountain Consultants, Inc., feels that the Kitchen and Company bid is competitive for the work. Kitchen and Company does not have a problem with only being awarded Bid Schedule A&C and therefore we recommend awarding that portion of the project in the amount of $217,721.00. The unit price breakdown for the aforementioned bid schedules are attached. The Kitchen and Company bid for Schedule B - Big Thompson Tank stipulated completion by May. 1999 and was approximately $100,000 over the engineers estimate. For these reasons, that portion of the Kitchen and Company bid was rejected and RMC contacted the other contractors (Weinland and BT . CIVIL AND ENVIRONMENTAL ENGINEERING • PLANNING Li-44 -1214 2 i '4 -' t, .
Jun-17-98 11:48A Rocky Mountain Consultant P.02 gmc Construction) who had shown interest in the project and have worked previously on Town water line projects. Weinland was unable to comply with the schedule and did not want to submit a negotiated price. BT Construction submitted a negotiated price of $279,080 with a project completion date of October, 1998. The engineers estimate for this portion of the work is $245,165. Kitchen and Company bid for this work was $352,320. We recommend acceptance of the BT Construction bid in the amount of $279,080. The negotiated price is attached. Total project costs for all bid schedules is $496,801. If you have any questions, please do not hesitate to contact us. Sincerely, ROCKY MOUNTAIN CONSULTANTS, INC. /*4«,ag Kerry M. Prochaska, P.E. Associate Principal KMP/mas I. .# ' -.. -:- #; 1-5.- *3: . 1 1 7-1 4... 1
1998 TOWN OF ESTES PARK WATER LOOPING PROJECTS - RMC JOB NO. BID SCHEDULE C - BIG HORN DRIVE - CHIOUITA LANE INTERCONNECTION LOW BIDDER ENGINEERS ESTMATE 1(Ad,en & Compq ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRCE 1 M~n-IZADOD' i · -·.' .- I- ..~ L.S. _ 1 $7,886.20 , $7,886.20 , 9.780.00 $3.780.00 ' # 2 12·CLASS 52 D.IP ~-'· L.F. . 800 $70.00 $56.000.00 $80.00 $64,000.00 3 8· CLASS 52 D.IP. LF. 20 $60.00 $1.200.00 $60.00 $I,200.00 4 6 CLASS 52 D.IP. LF. 460 $50.00 $23.000.00 $45.00 $20,700.00 5 12* GATE VALVE EA I $1.300.00 $1.300.00 $1,360.00 $1.360.00 8- GATE VALVE EA I $800.00 $800.00 $862.00 $862.00 7 6· GATE VALVE EA 2 $650.00 $1,300.00 $650.00 $1,300.00 8 1- SERVICE TAP W/STOP BOX EA. 8 $500.00 $4,000.00 $450.00 $3,600.00 & SERVICE RECONNECION 9 3A · SERVICE TAP & SERVICE EA 7 $375.00 $2,625.00 $400.00 $2.800.00 RECONNECTION 10 3,"r COPPERSERV}CE LINE LF, 565 $15.00 $8,475.00 $35.00 $19,775.00 3/4- r COPPER SERVICE LINE LF. 180 $7.00 $1,260.00 $20.00 $3,600.00 (SHARED TRENCH) 1 2 FIRE HYE)RANT ASSEMBLY EA. 2 $2.500.00 $5,000.00 $2,576.00 S5.152.00 13 WATER MAIN RECONNECION 1 STA 1 + 00 L.S. 1 $800.00 $800.00 $1,000.00 $1,000.00 b. STA 9 +07 LS. 1 $1,500.00 $1,500.00 $2.130.00 $2.130.00 c STA 5 + 51• LS. 1 $800.00 $800.00 $2.300.00 $2.300.00 1 4 WATER MAIN ASANDONMENT EA. 3 $300.00 $900.00 $175.00 $525.00 15 FIRE HYDRANT REM)AL EA. 1 $400.00 $400.00 S350.00 $350.00 i 0 4- ASPHALT PATCH TON 20 $90.00 $1,800.00 $60.00 $1.200.00 17 REVEGETATION LS. 1 $1,500.00 $1.500.00 53,200.00 $3,200.00 TOTAL- BID SCHEDULE C $120,546.20 $138,834.00 - ~ 6 :pfifft f?·i.,i~: . ~; .
1998 TOWN OF ESTES PARK WATER LOOPING PROJEGS - RMCJOB NO. BID SCHEDULE A - DEVILS GULCH INTERCONNECTION LOW BIDDER ENGINEERS ESTIMATE 1Gtd'an & company ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL- PRICE UNIT PRICE TOTAL. PRICE 1 MOBILIZATION L.S. I $5,961.88 $5.962.88 L . $4,000.00 $4.000.00 ···~ ' .-s --- 2 12- CLASS 52 D.IP. 'LF. ' " 1080 $65.00. $70,200.00. . $55.00 $59,400.00 3 12'GATE VALVE EA I $1300.00 $|300.00 - 5.. $,360.00 $1,360.00 ~ I ~• C 4 eGATE VALVE EA 2 $650.00 $1300.00 $650.00 $1,300.00 5 3/4 - SERVICE TAP & SERVICE EA 2 $375.00 $750.00 $400.00 $800.00 RECONNECTION 6 3/4 ··Ke COPPER SERvtCE LINE LF. 20 $IS.00 $300.00 $35.00 $700.00 7 FIRE HYE)RANT ASSEMBLY EA I $2.500.00 $2,500.00 $2,576.00 $2.576.00 8 WATER MAIN RECONNECTION a. STA 0 + 00 LS. 1 $800.00 $800.00 $350.00 $350.00 b. STA 10+78 LS. 1 $2.250.00 $2.250.00 $2.900.00 $2.900.00 9 POLYETHY!.ENEV•mAP LF. 542 $2.00 $1,084.00 $3.00 $1.626.00 10 WATER MAIN ABANIDONMENT EA I $300.00 $300.00 $175.00 $175.00 11 FLOWABLE ALL C.Y. 30 $80.00 $2,400.00 $70.00 $2,100.00 12 6'ASPHALT PATCH TON 10 $120.00 $1,200.00 $60.00 $600.00 13 REVEGETATION LS. 1 $800.00 $800.00 $1,000.00 $1,000.00 TOTAL BID SCHEDULE A $9 I,!46.88 $78,887.00 . 1- 1 - *It 117 i.8 1 . 1 I . T ,. -
1998 TOWN OF ESTES PARK WATER LOOPING PROJECTS - RMC JOB NO. 9-0223.084.00 J BID SCHEDULE B - BIG THOMPSON TANK WATER LINE LOW BIDDER ENG#NEERS ESTIMATE ' 16td,en & Ccrnpany ITEM DESCRIPTION UNIT QUANTITY UNIT PACE TOTAL- PRICE UNIT PI~CE TOTAL PRICE 1 MOBILIZATION LS. 1 $16300.55 $16.300.55 $9 000.00 $9.000.00 r.-3 2 8- CLASS 52 D.IP. - LF. 3090 $55.00 , - $169.950.00 $262,650.00 1173-3 3 8· GATE VALVE EA 8 $800.00 $6,400.00 $662.00 $6.896.00 4 6· GATE VALVE EA 4 $650.00 $2,600.00 $650.00 $2,600.00 5 3/4 - SERVICE TAP> W/STOP BOX EA 2 $500.00 $1,000.00 $450.00 $900.00 & SERVICE RECONNECTION 6 38 ·SERVICE TAP & SERVICE EA 15 $375.00 $5.625.00 $400.00 $6,000.00 RECONNECTION 7 3/4· ·r COPPER SERVICE LINE LF 580 $15.00 $8,700.00 $35.00 $20300.00 8 3/4- -r COPPER SERVICE LINE L.F. 380 $8.00 $3,040.00 $20.00 $7,600.00 (SLEEVED) 4 FIRE HYDRANT ASSEMBLY EA 4 $2.500.00 $10,000.00 $2,576.00 $10,304.00 0 WATER MAIN RECONNECTION ' STA 1 + 00 L.S. 1 $3,250.00 $3,250.00 $2,300.00 $2.300.00 b. STA 3 +06 L.S. 1 $1,300.00 $1300.00 $2.000.00 $2,000.00 c. STA 0 + 05 L.S. 1 St.000.00 $1,000.00 $1,900.00 $1,900.00 d. STA 7+32 LS. 1 $1,200.00 $1100.00 $1,900.00 $1,900.00 e. STA 17+19 L.S. 1 $700.00 $700.00 $2.900.00 $2,900.00 f. STA 19+88 L.S. 1 $1.400.00 $1,400.00 $1,470.00 $1,470.00 g. STA3+48A LS. 1 $1300.00 $1.300.00 $1,500.00 $1,500.00 h. STA 10+ 798 L.S. 1 $2,500.00 $2,500.00 $500.00 $500.00 SDR 35 PVC ENCASEMENT LF. 100 $30.00 $3,000.00 $30.00 $3,000.00 12 WATER MAIN ABANDONMENT EA. 3 $300.00 $900.00 $200.00 $600.00 13 FIRE HYDRANT REMENAL EA. 2 $400.00 $800.00 $350.00 $700.00 ,4 4 ASPHALT PATCH TON 75 $80.00 $6,000.00 $60.00 $4,500.00 15 AS/EGETATION LS. 1 $2.200.00 $2,200.00 $2.800.00 $2.800.00 TOTAL BID SCHEDULE 8 $249,165.55 $352,320.00 -iz81. 1. 42.r' L ./ ..i . 1 $
1998 TOW-N OF ESTES PARK WATER LOOPING PROJECTS - RMC JOB NO. 9- 8/D SCHEDULE SUMMARY LOW BIDDER ENGINEERS ESTIMATE 1Gtchen & Comp,ly TOTAL- PRICE TOTAL PRICE TOTAL BID SCHEDULE A $91,146.88 $78,887.00 TOTAL BID SCHEDULE B $249,165.55 $352,320.00 TOTAL BID SCHEDULE C $I 20,546.20 $138,834.00 TOTAL PROJECT $460,858.63 $570,041.00 , . 2 .
UD,10,30 14:DJ r.u JUJ 4 27 3946 ELK-\5&11(DU.N.bhLL 40 02 Description: ESTES PARK 1998 WATER m COESTROCTIOW, INC. Page: 1 tode: 061698 (c) Copyrigbt 1988 -1993 Grantlun Corporation 13:12:47 6116/98 All Rights Reserved BID BOOK Bid na Bid Itel Description Quantity Unit [Init Price Total Price 10 ®B 1.00 LS 8,500.00 5,500.00 20 8' DIP 3,090.00 LF 59.00_.~ 182,310.00 30 8.Gv 8.00 EA 750.00 6,mD.00 40 6. Gv 4.00 EA 560.00 2,240.00 50 3/4' SERVICE 2.00 El 350.00 700.00 60 3/4' SERVICE 15.00 EA 260.00 3,900.00 70 3/4' COPPER 580.00 LF 20.00 11,600.00 80 3/4' COPPER SLEEVED 380.00 LE 11.00 4,160.00 90 mEaNt 4.00 EA 2,700.00 10,800.00 100 (I]RN 6 1+00 1.00 LS 1,400.00 4,400.00 101 COn @ 3+06 1.00 LS 2,900.DO 2,900.00 102 CON[ 0 6+05 1.00 LS 2,800.00 2,800.00 103 COn 0 7+32 1.00 LS 2,800.00 2,800.00 104 an 0 17+19 1.00 LS 4,100.00 4,100.00 105 a]101 € .19+88 1.00 IS 2,500.00 2,500.00 106 (XEN € 3+181 1.00 LS 2,500.00 2,500.00 107 a*11 8 10+798 1.00 LS 1,400.00 1,400.00 110 OCUEENT 100.00 LF 80.00 8,000.00 120 3.00 El 300.00 900.00 130 REMOVE mRANT 2.00 El 400.00 800.00 140 . ASPEALT 75.00 TH 130.00 9,750.00 150 REVM 1.00 LS 6,000.00 6,000.00 BASE Tont, 279,080.00 . 1-10 ... - • " .6 4-13
TOWN of ESTES PARK Inter Office Memorandum June 17, 1998 TO: Public Works Commitbee FROM: Bill Linnane ~.. SUBJECT: Request to cancel July Public Works Committee meeting Badkground Since there is a lack of agenda items projected for the July committee meeting, staff is requesting the cancellation. Budget/Cost Not applicable Recommendation Staff recommends canceling the July meeting. BL/rv - 2-1 i .
p= ~ ~~TOWN OF ESTES PARK i .4 -'·44./. PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT MAY, 1998 CODE TYPE OF CALL NO. OF CALLS HOURS y i 11 BLEEDER MAINTENANCE 2.00 11.00 12 UTILITY LOCATION 109.00 106.75 15 SERVICE UNE INSPECTION 1.00 1.00 16 TAP REQUEST 2.00 6.00 17 WATER QUALITY 2.00 3.00 20 PRESSURE PROBLEMS 1.00 2.00 22 FROZEN UNES 24 LINE BREAKS: MAIN/SERVICE 5.00 203.50 30 'METER REPAIR 10.00 13.00 32 FINAL INSPECTION 2.00 4.00 40 CONSTRUCTION RELATED 4.00 28.00 50 STREET REPAIR 3.00 11.00 51 SNOW REMOVAL 52 STREET SWEEPING 1.00 2.00 53 SIGN REQUESTS AND REPAIR 1.00 2.00 54 STORM DRAINAGE 1.00 8.00 60 {O**HER· :··· ~?:C .~ : ~: 1 :~ ·~~- ~ ,~ ~0.~ ~ · i.* 1911*00 TOTALS: MAY, 1998 i153.00* (--.*- ~ .~~~" ~ * ~***i., -~., *I#;25 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 153.00 184.00 226.00 TOTAL MAN HOURS 492.25 318.25 193.50 %CHANGE(CALLS/MHS) -16.85%/+54.67% 113.95%/+40.04% -32.30%/+154.39% R-1