HomeMy WebLinkAboutPACKET Public Works 1997-02-27AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE FEBRUARY 27, 1997 8:00 A.M. preparation date: 2/21/97 revision date: 2/24/97 * 1. Charles Heights Water Line Request for approval of reimbursement contract and over-sizing reimbursement 2. Police Garage Roof Replacement Request to proceed 3. Vehicle Purchases Request 1) Street Dept. loader 2) Water Dept. backhoe 4. Lake Estes Trail ISTEA Contract Retroactive amendment approval 5. Commercial Tap Fee Amendment Study Request to approve Scope of Services 6. School Campus Traffic & Pedestrian Analysis * Request approval ofTraffic Engineering Scope of Services 7. Lake Estes Causeway Trail Phase 2 (Concrete) * Request to bid 8. March PWC Meeting Request to tentatively cancel Reports: 1. Customer Service Response 2. Hwy. 7 Widening Project 3. Underground Fuel Tank Regulations Update 4. Street Cut Standards Revision Update
EXHIBIT C /< i. E.LZE#/M** 8 «C f*i»£ AA.3'1 1£/71 -0. '. + ..Ic -- 0--*.I- - - '/r wi/i.ik- . - 7-452023>ilkagni'. --L_"' 2 447 - 0 90,-- - f 7--PE _ LAND SURVEYS - SUBDIVISIONS DEVELOPMENT PLANNING IMPROVEMENT PLATS STRUCTURAL ENGINEERING ~A VAN HORN ENGINEERING AND SURVEYING SANITARY ENGINEERING ~~~ r,·\ \ WILLIAM G. VAN HORN - COLO. PE & PLS 9485 MUNICIPALENGINEERING ,ttl , February 21, 1997 Bill Linnane Public Works Director Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Waterline Contract for the Spring StreeUSpur Lane Project. Dear Bill: Group A has requested that we develop a fee structure for future water users who would tap into the Spring StreeUSpur Lane waterline extension. Costs Costs are based on the actual billing from Interstate Irrigation, Inc. and Van Horn Engineering. Description Qtv Unit Price Total Cost 1. 8" DIP 575 $ 21.00 $12075.00 2. 8" T.R. Flex DIP 290 $ 26.00 $ 7540.00 3. 8" 22 M ELBOW 2 $ 250.00 $ 500.00 4. Connect to existing 1 $ 500.00 $ 500.00 5. 8" x 8" x 8" Tee 1 $ 325.00 $ 325.00 6. 8" x 8" x 6" Tee 1 $ 315.00 $ 315.00 1043 Fisn Creek Road · RO. Box 456 · F·,•-e D-,* r„-,--- 80517 · 970-586-9388 · Fax 970-586-8101 1-1
7.6" Gate Valve/box 1 $ 450.00 $ 450.00 8. 6" DIP 1 $ 200.00 $ 200.00 9. Fire Hydrant Assembly 1 $1200.00 $ 1200.00 10. Sales Tax on materials $ 429.00 11. Blasting (Yenter) $ 3560.00 12. Engineering Services $ 2811.09 TOTAL COST $ 29,905.09 Less Town over sizing reimbursement to Group A 635' DIP at $2.46 - $ 1,560.10 NET COST S 28,344.99 Proposed Fee A total of 8 lots will potentially be served by the line extension (Lot 3, Block 3; Lot 1, Block 5, both of Ferguson's Subdivision and Lots 39 and 50-54 of Charles Heights Subdivision) as shown on Figure 1. We propose an additional fee of $3543/tap for lots 39, 50 and 51 of Charles Heights Subdivision. The total amount collected would not exceed 3 X 3543 = $10,629.00. For a tap fee larger than 3/4",the additional fee collected shall be prorated according to the Town's development fees in force at the time of the application. If you have any questions, please call. Sincerely, VAN HORN ENGINEERING John A. Spooner, PE 1-2
FIGURE 1 FERGUSON'S SUBDIVISION .-1 1 U.. BLOCK 3 1-Z- V DONALD L AND I lili JANET M. FOX,O SE•EN -4«12 LOT 2 1~ 1 SWANSON ~ . CHARLES &, ~1 FRED C. la 3 LOT 39 ...· ~ HEIGHTS LOT 3 MEYER .1 ....7. V \- SUBDIVISION t| - WILLIAM H. 0115;7140 PIN DERSHAM AND ; 8*8XS TEE 005nNG VALVE ~ DIANE C, WrCH CAP CaSTING r sna STA 6+17.7 11 WATER HORNUNG LINE -, 1 E. I ' spi&2~„5[rEET SEA 0+00 7 - ===~~SEWER SONCE LAE 1 , solot MN T =91 A- lai 1 1 MARY BETH lOT Z J 5 4 COULTER- • 9 KURT N. AND , RHODES LOT 1 39 LAURIE A. , AS f OlivER , .- ' LOT 50 i LOT 51 l ; SEWER UU,101.£ 1 J 4 ....... : 1 FERGUSON'S i . -* c i ~ ORUN L AND LOT 4 MARGUERITE C. SUBDIVISION . DONHOWE 2e'" .il BLOCK 4 f , .... •P • LOT 53 - LOT 52 l 1 51 - LOT 5 . 1 : . . M 4 li e - - LRICHARD 8. AN JEANNE E. SULLEY w UT,trr EABIi•EMT ERVAIN AND 3 NADINE ' FRIEHE # 5 9 & FERGUSON'S h lOT 2 ~ LOT 1 . 4 SUBDIVISION P : LOT 54 g f BLOCK 5 rJ ".,P - r-T ....1 . *=Ir I SCALE f =150' DE:WN CATE VAN HORN ENGINEERING SCALE PROJ. NO. 1043 Fish Creek Road - P.O. Box 456 - Estes Park, CO 80517 ALP 2-20-97 Phcne: '9-01 586-9388 - F.x: /970) 586-8101 f = 150' 96-6-19 1-3
Public Works Engineering Memo TO: Public Works Committee From: Greg Sievers CC: Bill Linnane Date: February 26, 1997 Re: Police Garage Roof The modified 1997 budget contains $25,000 for the replacement of the roof on the newly assigned police parking garage (old fire department). That was achieved by combining items 1) clean vents and 2) ADA misc. to respond to the need to repair the roof. Last year Hall's Roofing was the low bidder and installed the new roof on the Police office wing. They not only used high quality materials but assisted in providing staff information and technical support to choose the proper roofing produds. The new roof added insulation and is designed to withstand high wind as well as foot traffic and provided a 20 year warranty. Based on their previous quality and competitive pricing, staff hereby requests to sole source the job of Police Garage Roof Replacement to Hall's Roofing for a cost not to exceed $21,000 and hold for contingencies the remaining $4,000. The project will therefore not exceed the budget. • Page 1 2-1
FLEET MEMO TO: BILL LINNANE/DAN SPEEDLIN/ROY JOHNSON FROM: GARY SHANAFELT SUBJ: COMPACT LOADER BID RESULTS DATE: 24 FEBRUARY 1997 SPECIFICATIONS WERE WRITTEN AND BIDS REQUESTED FOR ONE COMPACT LOADER FOR THE STREET DEPARTMENT USING THEIR 1985 FORD 340B INDUSTRIAL TRACTOR WITH 1200 HOURS ON IT FOR A TRADE-IN. PLEASE FIND THE BID RESULTS LISTED BELOW, $68,000.00 WAS BUDGETED FOR THIS PURCHASE IN 1997. ELLIS & CAPP EQUIPMENT COMPANY NO-BID POWER MOTIVE EQUIPMENT COMPANY NO-BID WAGNER EQUIPMENT COMPANY NO-BID ELLEN EQUIPMENT CORPORATION NO RESPONSE HONNEN EQUIPMENT COMPANY $85,276.00 COLORADO MACHINERY *$69,909.00 WITH $6,800.00 TRADE-IN ALLOWANCE * COLORADO MACHINERY ALSO SUBMITTED AN ALTERNATE BID WHICH IS A 1996 DEMO/RENTAL COMPACT LOADER WITH 463 HOURS ON IT AND HAS A 1.63 CU.YD. BUCKET IN LIEU OF THE 2.0 CU.YD. BUCKET WE SPECIFIED. ALTERNATE BID FOR ABOVE UNIT: $61,475.00 WITH $6,800.00 TRADE-IN ALLOWANCE 3-1
FLEET MEMO TO: BILL LINNANE/BOB GOEHRING FROM: GARY SHANAFELT SUBJ: BACKHOE/LOADER BID RESULTS DATE: 24 FEBRUARY 1997 SPECIFICATIONS WERE WRITTEN AND BIDS REQUESTED FOR ONE HEAVY DUTY ' BACKHOE/LOADER FOR THE WATER DEPARTMENT USING THEIR 1983 FORD 755 BACKHOE/LOADER WITH 5400 HOURS ON IT FOR A TRADE-IN. PLEASE FIND THE BID RESULTS LISTED BELOW, $95,000.00 WAS BUDGETED FOR THIS PURCHASE IN 1997. ELLIS & CAPP EQUIPMENT COMPANY NO-BID POWER MOTIVE EQUIPMENT COMPANY NO-BID WAGNER EQUIPMENT COMPANY NO-BID ELLEN EQUIPMENT CORPORATION NO RESPONSE HONNEN EQUIPMENT COMPANY $122,404.00 WITH NO TRADE-IN ALLOWANCE COLORADO MACHINERY COMPANY * $96,848.00 WITH $9,375.00 TRADE-IN ALLOWANCE * A BID EXCEPTION ON COLORADO MACHINERY BID INDICATES THEY CAN PROVIDE AUXILIARY HYDRAULIC CONTROL VALVE AND CONTROL PEDAL BUT NOT THE PLUMBING FOR THE HYDRAULIC THUMB BECAUSE OF THE EXTENDABLE DIPPERSTICK. 3-2
/94, 1 "'The project' or 'the work' under this contract shall consist of the 1- design and construction of a 10 ft. wide pedestrian and bike path beginning at US 36 and extending along Lake Estes in the Town of Estes Park, Colorado." b. Paragraph A, of Section II of the basic contract shall be deleted and a new paragraph A shall be substituted therefor which shall read as follows: "A. The Local Agency has estimated the total cost of the design and construction of the pedestrian/bike path, which is the work addressed in this contract, to be $254,450.00, which is to be funded as follows: (a) Federal participating funds (80% of $254,450.00) $203,560.00 (b) Local Agency participating share: (20% of $254,450.00) $50,890.00 Total Funds: $254,450.00" C. The figure "$204,450.00" which appears three times in paragraph B of SECTION III shall be deleted and the figure "$254,450.00" shall be substituted therefor in each instance. d. The figure of "$163,560.00" shall be deleted from paragraph F of SECTION III and the figure "$203,560.00" shall be substituted therefor. 4. Except for the "Special Provisions," in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this Amendment or any of its attachments or exhibits, and any of the provisions of the basic contract, this Amendment shall in all respects supersede, govern and control. The "Special Provisions" shall always be controlling over other provisions in the contract amendments. The factual representations in the Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed. 1 5. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. 6. THIS AMENDMENT SHALL NOT BE DEEMED VALID UNTIL IT SHALL HAVE BEEN APPROVED BY THE CONTROLLER OF THE STATE OF COLORADO OR SUCH ASSISTANT AS HE MAY DESIGNATE. 2 4-1
01/24/97 12:27 BLACK & VEATCH T&D 002 January 24, 1997 Mr. Bill Linnane, P.E. Town of Estes Park Director of Public Works P, O. Box 1200 Estes Park, CO 80517 Dear Mr. Linnane: As roquostod, wo are submitting this proposal to update water utility connection charges for non-accommodation commercial customers for the Town of Estes Park. Our proposal includes a scope of services and estimated fec. SCOPE OF SERVICES Proposed water utility financial services include the following tasks: 1. Meet with Town representatives to gather information for the study and discuss Town policies affecting the study. 2. Develop non-accommodation commercial water connection charges that vary by water tap size. These charges will recover the new customer's proportionate share of the cost of system capacity needed to provide water service to the customer. The updated charges will be proportionate to the current residential connection chargo of $3,840 per dwelling unit. 3. Provide study report documenting assumptions, procedures, calculations, findings, and recommendations. 4. Attend one meeting with Town representatives to present study findings. 5-1
01/24/97 12:27 BLACK & VEATCH T&D 003 Page 2 Mr. Bill Linnane January 24, 1997 ESTIMATED FEE A fee of $6,500 is estimated to complete the proposed scope of,servioes based on 80 hours of effort. This fee is based on billable hourly rates pms direct expenses at cost. Direct expenses include travel, computer, postage, reprodliction, and telephone costs. We greatly appreciatc this opportunity to submit this proposal. Please call me if you have any questions. If this proposal is acceptable to you, please return one executed original agreement to me. Very truly yours, John A. Gallagher alh ACCEPTED BY TOWN OF ESTES PARK Name Title Date 5-2
FEB 24 '97 11:38 FR FHU 303 721 0832 TO 19705866909 P.02/04 FELSBURG HOLT & ULLEVIG~ February 24,1997 Mr. Bill Linnane Public Works Director Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Proposal Estes Park School Traffic Analysis Dear Mr. Linnane: It was a pleasure to meet with you several weeks ago to discuss the traffic issues in the vicinity of the school campus. We have subsequently given further consideration to the issues which we discussed, and we have developed an approach which we believe would most efficiently use our expertise to assist the Town and the school district in addressing these issues. In summary, the primary issues seem to be: • How to best deal with (both the design and the traffic control measures) the current two off-set T-intersections of Community Drive with Manford Avenue. • How to provide for safe pedestrian flow to the school along Manford Avenue. We believe that the initial scope of work should focus on discussions with Town staff and with school officials, on observations in the field, and on recommendations based on professional experience and judgement. Thus, the initial scope would not entail a large- scale data collection and technical analysis approach. If agreement cannot be achieved through this process, then it may be necessary to conduct further data collection and technical analyses. The following is an outline of the tasks that we envision for the initial scope of work: 1. Compile all available data relating to pedestrian and traffic facilities and conditions in the vicinity of the school campus. 2. Visit with the superintendent and the facilities manager of the school district to discuss their concerns and their perspectives on the key issues. 3. Observe traffic and pedestrian operations around the campus on a typical day. These observations will probably focus on the morning peak hour and will include some spot counts of vehicular and pedestrian movements at key locations. Speciatizins In Tracibportation and Civil Engineering 5299 DTC Boulevard • Suite 400 Englewood, Colorado 80111 L (303) 721-1440 Fax (303) 771 -0837 6-1
FEB 24 '97 11:38 FR FHU 303 721 0832 TO 19705866909 P.03/04 February 24,1997 Mr. Bill Linnane Page 2 4. Identify and prepare a comparative evaluation of alternatives for improvements at the Community Drive/Manford Avenue intersections. Alternatives should include both geometric revisions (including realignment to a +way intersection) and traffic control revisions (including all-way STOP). The evaluation of the alternatives should include impacts on travel patterns, traffic operations impacts, conceptual level of cost estimates, and other advantages and disadvantages of each alternative. 5. Identify alternative concepts for pedestrian movements to the school along Manford Avenue and assess the advantages and disadvantages of each alternative. 6. Present a summary of the preliminary findings of these evaluations to both Town staff and school officials. 7. Incorporating input from these discussions, prepare a report summarizing data collected, observations made, evaluation of alternatives, and recommendations. 8. Present the recommendation to the Town Board. I will direct this effort and will participate in all key meetings. I will be assisted by Cindy Mystkowski, P.E., a transportation engineer on our staff with seven years of experience. We would propose to conduct these services on a time and materials basis. Under such an agreement, Felsburg Holt & Ullevig is compensated at hourly rates for all direct labor and other direct costs are also reimbursed. The following are our standard hourly billing rates: Principal $ 110.00/Hour Associate $90.00/Hour Senior Engineer $80.00/Hour Engineer 11 $65.00/Hour Engineer $55.00/Hour Senior Technician/Draftsman $60.00/Hour Technician/Draftsman Il $45.00/Hour Technician/Draftsman $40.00/Hour At these rates we have estimated the above scope of services could be completed for a budget of $7,500.00. This amount would be established as an upset limit beyond which no charges could be made without your prior approval. We are prepared to begin work on this assignment upon receipt of your authorization to proceed. If the conditions of this proposal are acceptable to you. please sign below and return a copy for our files. If you have any questions, please feel free to call. 6-2
FEB 24 '97 11:39 FR FHU 303 721 0832 TO 19705866909 P.04/04 February 24,1997 Mr. Bill Linnane Page 3 We thank you for this opportunity to offer our services, and we look forward to a successful project. Sincerely, FELSBURG HOLT & ULLEVIG ¥&462, fu-6* Accepted By Robert W. Felsburg. P.E., C.C~. < Principal Title RWF/co Date ** TOTAL PAGE.04 ** 6-3
TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT JAN UARY, 1997 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE 12 UTILITY LOCATION 61.00 84.00 15 SERVICE LINE INSPECTION 1.00 2.25 16 TAP REQUEST 1.00 2.00 17 WATER QUALITY 2.00 1.50 20 PRESSURE PROBLEMS 22 :FROZEN LINES 1.00 3.00 24 LINE BREAKS: MAIN/SERVICE 2.00 3.00 30 METER REPAIR 11.00 33.00 32 FINAL INSPECTION 2.00 4.00 40 iCONSTRUCTION RELATED 2.00 15.00 50 STREET REPAIR 51 ,SNOW REMOVAL 1.00 1.00 52 STREET SWEEPING 53 SIGN REQUESTS AND REPAIR 2,00 4.00 54 STORM DRAINAGE 60 OTHER 7.00 18.50 TOTALS IFOR JANUARY: 1997 93.00 171.25 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR FrOTAL CALLS 93.00 62.00 61.00 TOTAL MAN HOURS 171.25 172.75 99.50 %CHANGE(CALLS/MHS) +50.00%/-.87% -18.42%/-6.75% +52.46%/+72.11% Rl - 1
ROY ROMER /~ Governor ,69316:34' DEPARTMENT OF LABOR AND EMPLOYMENT Oil Inspection Section JOHN J. DONLON Executive Director ~.,« ~*, Tower 3, Suite 525 1515 Arapahoe Street ~'873,4 Denver CO 80202-2117 RICHARD O. PIPER State Inspector of Oils (303) 620-4300; Fax (303) 620-4303 January 27,1997 Dear Owners and Operators of Underground Storage Tanks: As December 22,1998 draws closer, I would like to take this opportunity to review with you the 1998 regulatory requirements. Specifically, regulations state that not later than December 22,1998 all existing underground storage tank (UST) systems must comply with one of the following: 1. New UST system performance standards 2. Upgrading requirements 3. Closure For those who choose upgrading, rather than installing new tanks, the regulations state that existing steel tanks and lines must be protected from corrosion. This may be accomplished through internal lining or adding cathodic protection or a combination of both. Additionally, all existing UST systems must have spill and overfill prevention equipment. For anyone who has not replaced or upgraded their tanks or lines, please do not wait until 1998 to make your decision. Reports from manufacturers,.contractors, and EPA indicate that if an owner does not begin their upgrade until mid 1998, that there is a distinct possibility that individual projects will not be completed by December 22,1998 because of the sudden surge in demand on materials and contractors. The deadline for the December 22,1998 upgrade will not be extended either by EPA or the State. The federal regulation establishing the December 22, 1998 deadline for corrosion protection and spill and overfill prevention was announced on December 22,1988 thereby creating a 10 year phase in period. To extend the deadline would be unfair to those who have already complied. State law requires the Oil Inspection Section (OIS) to take enforcement with those who do not comply with the December 22,1998 deadline. Enforcement will be taken in the form of fines and court injunctions. It is the hope of all of us at OIS that no enforcement will be necessary and there will be 100% compliance by December 22,1998. If anybody has any questions about these requirements please call us at (303) 620-4029. An OIS representative will also be available to meet with any tank owner on location to discuss his/her options. Sincerely, 921-de/#6 Richard O. Pipgr' / State Inspector igJZfils R3 - 1