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Home My WebLink AboutPACKET Public Works 1997-01-23AGENDA TOWN OF ESTES PARK PUBLIC WORKS COMMITTEE JANUARY 23, 1997 8:00 A.M. preparation date: 1/17/97 revision date: 1. Elkhorn Ave. Tree Replacement Project Presentation and request to proceed in Spring 2. Marys Lake Water Plant SCADA Reprogramming Request to proceed 3. 1996 Valley Rd. Water Main Project Request approval to sign a change order 4. Castle Mountain / Fall River Rd. Intersection Request to proceed with intersection improvement 5. Causeway Trail Earthwork Project Request approval of low bid 6. P.W. / L. & P Departments Furniture Request to purchase Reports: 1. Customer Service Response 2. Hwy. 7 Widening Project SPRING 1997 TREE REPLACEMENT BACKGROUND The following Town trees died in the fall of 1995 and winter of 1995/1996. The diagnosis is that the young leaf buds were frozen and dehydrated. 28 in tree grates in sidewalk 19 in planting beds 4 at Conference Center 8 in other park areas Other areas affected by the weather include the northeast corner of Colorado, and the adjoining states of Wyoming and Nebraska. Estes Park, being a part of this area, has shown even more of a problem due to a higher altitude and generally more wind. This is the second time we have had a die back problem with the Ash trees since the first trees were planted in the spring of 1984. There were 42 trees removed in 1989 because of a severe spring frost During both frosts there were native species that had sustained damage, but again the Ash were more noticeable because of the severity of their damage and the high visibility of their location. When designing a street planting plan for our downtown area, the choice of a single species for a large tree is a typical design tool to bring uniformity throughout the project, which is a very important part of any design. The problem with a single species design is that if a problem arises for that specific species, the whole project is affected. This happened across the United States when Dutch Elm disease wiped out street after street of American Ems in the 1960's and 70's. "Winter kill" is usually not a species specific problem which means it will normally damage several species not just one. In Estes Park, with our lack of varieties to choose from and harshness of our climate, our odds are increased in having winter kill problems with one species. After the first winter kill on the Ash trees, the Parks Departmenfs recommendation was to diversify the plantings by using Narrow Leaf Cottonwoods as a damage control for winter kill. Narrow Leaf Cottonwoods have shown to be hardier for cold temperatures, but have not graded out very well as a "street" tree because of root damage to sidewalks, succoring and susceptibility to disease. The Town is always searching for the perfect "streef' tree that will work in our stressful conditions, but to date we have not found that replacement Again, our suggestion is to diversify as much as possible and eliminate trees from the landscape that have become problems or are not critical to the landscape design. Our thoughts are less trees in the project less trees to replace. 1-1 Something else we will try to do is to salvage trees that have potential to regain their natural form. It has been suggested that trees seem to gain hardiness with time. The only set back with that idea is that in a downtown landscape, trees have a short life expectancy of around 15 years because they are always under stress from hard surface coverage. This causes heat and light reflection, lack of water and air circulation, temperature fluctuation and roots collecting close to the surface. Other downtown problems are physical damage by people and vehicles and they just out grow their space. The different types we are looking at as possible tree species are Aspen in certain raised planters, but not in the sidewalk. Conifers in planting areas that are not in front of store fronts or where they might cause a visibility problem with vehicles or pedestrians. Hackberry in tree grates which are similar to Green Ash in shape and form, but didn't seem to show as much damage as Green Ash. Shubert Chockcherry in planting areas and "Pat More" Green Ash which is a Canadian and Minnisota cultivar which should have a high cold tolerance. TREE REPLACEMENT RECOMMENDATIONS After an extensive review with District Forester Mike Babler, Assistant Mike Hughes, and Dr. Jim Klett (Professor of Horticulture at C.S.U.), it is their conclusion that we try "Pat More," Green Ash, and Hackberry in our tree grates and, when possible, try Aspen, Shubert Chokecherry, and Conifers in selected planting beds. Staff is requesting to proceed this spring with the above recommendation as long as the expense is within the $30,000 budget. NOTE: 1996 Prices - Averages 3"-31/2" diameter (trunk) Ash/Hackberry $300 to $350 each 21/2"-3" diameter Shubert Chokecherry $210 to $280 each Conifers are by the foot in height $25 to $30 per ft 3" diameter Aspen $200 to $250 each 2 TOWN OF ESTES PARK Inter Office Memorandum January 16, 1997 TO: Bill Linnane FROM: Bob Goehring di 44 SUBJECT: Programming Marys Lake MOSCAD System The MOSCAD System at Marys Lake needs to be programmed and I would like Motorola to do it Motorola has estimated the cost at $21,600. That will include two weeks of programming and all necessary firmware and software. This amount has been budgeted and, if approved, they can start work the third week of March. BG/rv 2-1 SECTION 00950 CHANGE ORDER TO THE AGREEMENT Colorado 002 State Order Number Larimer 1/14/97 County Date Owner: Town of Estes Park. Colorado Description of Work: 1996 Water Looping Proiect Contractor: N.E. Kitchen dba Kitchen & Company You are hereby requested to comply with the following changes to the Contract Documents Description of Changes DECREASE TO INCREASE TO Supplemental Plans & Specs Attached Contract Amount Contract Amount 7 - 3/4" Service Tap ( â€¢*.--reu,2) 1 $ 1148 53' - 3/4" T Copper 1113 7 - Water Service Reconnection (f-'Ir& 69 840 TOTALS $ $ 3101 NET CHANGE IN CONTRACT AMOUNT $ $ 3101 JUSTIFICATION: Seven additional 3/4" water service taps were discovered during construction, which were not discovered during the design phase, hence increased the number nf water service taps, 3/4" T copper and water service reconnections. The amount of the Agreement will be (increased) by the sum of ($ 3,101 ), $ Three Thousand One Hundred One and 00/100 Dollars. The Contract Amount including this and previous change orders will be: 0 193.378.49 $ One Hundred Ninetv Three Thousand Three Hundred Seventy Eioht and 49/100 Dollars. Section 00950 - Page 1 of 2 3-1 Contract Change Order # 002 Page Two This document will become a supplement to the Agreement and all provisions will apply hereto: Recommended: Rockv Mountain Consultants, Inc. OWNER'S ENGINEER PA'Pl-J--9' 97-L-&66 Title d.&,câ‚¬ 2*_- D. 1//,1/1-1- Approved By: Town of Estes Park, Colorado OWNER By William F. Linnane Title Public Works Director Date Section 00950 - Page 2 of 2 TOWN of ESTES PARK Inter Office Memorandum January 15, 1997 TO: Public Works Committee FROM: Bill Linnane (#Jb- SUBJECT: Traffic Safety Improvement at Castle Mountain Road and Fall River Road Staff is requesting to spend approximately $47,000 to improve the safety of the Castle Mountain Road/Fall River Road intersection. This intersection is rated as one of the most dangerous intersections along a state highway within the Town limits. Our request is based on the following. The intersection of Castle Mountain Road and Fall River Road is located on the inside of a curve, and has a maximum site distance of 200 ft. due to the site intrusion of a sheer rock cliff at the northeast corner. The speed limit on Fall River Road is 45 mph, which combined with the road curvature and the rock cliff, makes this intersection a high potential for future accidents. The safety can be increased by removing approximately 2,000 cy. of the rock abutment. This will result in increasing the site distance from 200 ft. to 450 ft. The recommended site distance per the "Policy in Geometric Design of Highways and Streets" for a speed of 45 mph is 400 ft. Therefore, the site distance will comply with recommended standards. Prices were solicited from the following local contractors: Kitchen and Company $ 32,000 Nytes Excavating $ 40,447 Miscellaneous costs for unknowns and construction management are estimated at $15,000. Staff is recommending awarding a contract to Kitchen and Company for $32,000 with $15,000 for miscellaneous for a total price of $47,000. Since this item was not included in the 1997 budget, the 1997 overlay project budget of $200,000 could be adjusted to accommodate this additional capital project. BL/rv 4-1 ROCKY MOUNTAIN CONSULTANTS, INC. :Imc 437 South St. Vrain Estes Park, CO 80517 January 14, 1997 (970) 586-2458 Metro (303) 825-8233 Fax (970) 586-2459 Bill Linnane Town of Estes Park P.O. BOX 1200 Estes Park, CO 80517 RE: Lake Estes Bike and Pedestrian Trail Phase IV/A Dear Bill: Please find enclosed the bid tabulations for the Lake Estes Bike & Pedestrian Trail Phase IV/A. The Bid opening was held January 10, 1997 at 2:00 P.M. at the office of Rocky Mountain Consultants, Inc. (RMC). Seven bids were received. The results are as follows: COMPANY BIDS 1. G.L. Hoff Company $223,031.05 2. Mountain Constructors $243,589.00 3. Miners, Inc. $248,334.50 4. Scott Contracting, Inc. $258,265.00 5. Duckels Construction, Inc. $258,864.00 6. Connell Resources, Inc. $268,000.00 7. Midtown Materials & Storage Co. $289,398.34 Engineers Estimate $257,310.00 Unit price extensions for all bidders has been verified. Scott Contracting, Inc. bid has been disqualified due to contingencies included with there bid proposal. Aside from Scott Contracting, Inc. there has been no apparent irregularities in the bid process. We recommend awarding a construction contract to G.L. Hoff Company for $223,031.05. If you have any questions, please do not hesitate to contact us. Sincerely, ROCKY MOUNTAIN CONSULTANTS, INC. f '|Uâ€¢ak> b. Â£426. Michael S. Todd Project Manager MST/mas CIVIL AND ENVIRONMENTAL ENGINEERING â€¢ PLANNING 5-1 . 2 i;NiiiR1R1Mi2 Im=2.GJ=."mim=NE= .Emi-mgm#=09=imm % 888888888888880 8 F!1111"1551-221211 1 1* - 9-= mE--5,-ilim % 888888888888886 8 t'lill1itji1ml11 1 % 8289882388828 8 8 8/80#190#Â§202 1 E 6@ -ang= ......NNUN ILK M 19:9#809:=.man:M i 3- 88888882888 880 LU 0 1- i3RMH 190*100 10 1 U.1 0 2 5/10 d U U M Et d d i 01 0- 1- eau V g ~ G Eles==:E=2=E%, mi" m . m . 1- 5 8888888888888881 8 134Â§Â§50Â§1Â§15*Â§Â§ M 282=-d/600=55/ S -0 ii'Â§8.8.00.BEO'qi'i 888518888332,84 8 1 14*%3â€¢=22- m 0. . W .disigam & Kg 2 HE@"34*53*1"NE,0 r. 0 k 88888888888888 0 12"125:531511151 Â§2-2-8 -2 R Â§38Â§Â§Â§ 36655mtimabit,smss fli, ?/1-1 ili: 1-i: 1 A jililliwilimill "25'RAR:3902518822 ~ONSTR TION |~~UCTION. INC. | r~==1 1 2,412.00 4Â£ 965'698 o.xc'9,11 00 olt'ZGZS V/* 39Â¥Hd' 1Â¥101 p â€¢64*t LAKE ESTE IKE ESTRIAN TRAIL, PHASE 4/A 00'BLCH ZE OMPANY $17500 ITEM DESCRIPnON 1 t..m OTY *"RICE of nt Matel TOWN of ESTES PARK Inter Office Memorandum January 22, 1997 TO: Public Works Comjnittee FROM: Bill Linnane_~~/ SUBJECT: Causeway Trail Phase 1 Low Bid and Grant Reimbursement The Causeway trail is being bid out in 2 phases due to Federal Funding and Davis Bacon Wage Rate requirements. Phase 1 consists of earthwork and miscellaneous, and Phase 2 consists of concrete, Wapiti Bridge, and miscellaneous. Phase 1 bids were received and the low bidder is G. L. Hoff at $223,031.05. Phase 2 will be bid out in April for a projected total completion date of approximately June 1. The total Federal Funding amount is a maximum of $203,200, or an 80% contribution, whichever is less. The Grant reimbursement includes reimbursement for Phase 1 only and the Design and Construction management as follows: Design and C.M. $ 44,760 x 0.80 = $ 35,808 Phase 1 Construction 223,031 x 0.80 = 178,424 TOTAL = $214,232 The maximum Federal Funding is $203,200. The total cost estimate is as follows: Phase 1 Bid $ 223,031 Phase 2 Estimate 230,000 Design & Const Management 44,760 Contingencies (5%) 25,000 $ 522,680 (1996 & 1997 Budget = $580,760) Therefore, the proposed costs sharing is: Federal Funding @ $ 203,200 (1996 & 1997 Budget = $146,000) Town Share @ 319,480 (1996 & 1997 Budget = $434,760) All costs are well within budget amounts. The estimated 1996 costs will need to be supplemented into the 1997 Budget BL/rv 5-2 bulder Cornmerethâ‚¬ 1 Bid 4 7,000 lark) ~ 0-G c e Graffnts X 0 Bici 4 9,000 0 r Z 0 0 0 X Ol O n rn 4 01 0 / 1 1 Exis-hhq Ada# Fabin "ds , C+Or> f,1- ) Counter *p . j r. N 3 5 1 de 1 0 >Conthuous o 44 " des k .561 race hok X X ) Roposal fok O 47,900 ' 1 = = 0 0 Fi'k X X E M Driwer -3,4~i-- 011 0 r '1 7 --. $ .9 N.T: 5 6-1 .IL_:.PZ â€ž9Â£ X â€ž42 16.9Â£ X H Et .9[ X.11 - M.9[ X Hâ€žEP .tr x.gz .Et X .PE 43"H X 36"V â€¢ 43-H X 36"W 24" X 36" 47'H X 42"W 24" X 42" ~ ...c x...z m.9Â£ X H..8, M.ZPX H.EP M.9Â£ X H.Â£4 A.9[ X H.â‚¬4 ALZP X H.Â£4 AA.9Â£ X H.El' 3 43"H X 36"W ~43-H X 24"1~ DrHVd SHISH dO NAAOL ALEP X H,87 'BOU-F.A.~UB 43"H X 42"W 27 X 42" a.,ZE X H.â‚¬1,