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Home My WebLink AboutPACKET Public Works 1996-06-27. AGENDA PUBLIC WORKS COMMITTEE JUNE 27, 1996 8:00 A.M. 1. High Drive Water Dist. Bulk Water agreement Request approval 2. Glacier Water Tank Request approval of a change order 3. Fuel Tank Abandonment Project 1.) Request approval of fuel site intergovernmental agreement between Larimer County and the Town. 2.) Request approval to accept low bid 4. Raven Ave./Lone Pine Dr. Budgeted Drainage Project Request to present construction costs for approval at a Town Board meeting in July and bypass the July PWC meeting 5. Big Horn Dr. Parking Request to remove "No Parking" signs and add parking spaces prior to the July 94 Town Board meeting Reports: 1. Customer Service Response 2. National River Clean-up Update 3. Hwy. 34, Hwy. 7, Elkhorn Ave. Projects Update 4. Lake Estes Causeway Trail Grant Application Update AGREEMENT THIS AGREEMENT ("Agreement") is entered into this day of , 1996 (the "Effective Date"), by and between the TOWN OF ESTES PARK, a Municipal Corporation (the "Town"), and the HONDIUS WATER USERS ASSOCIATION, INC. ("Hondius"). WITNESSETH: WHEREAS, Hondius has requested water service from the Town; and WHEREAS, the Town has agreed to provide water service to Hondius under the following conditions: NOW, THEREFORE, the parties hereby agree as follows: 1. Hondius anticipates that it will in the near future own a private water system which is currently serving housing and tourist facilities within the High Drive area, Larimer County, Colorado. Also, Hondius may serve additional units in the future. The obligation of the Town to provide delivery of water to Hondius for service to such additional units is dependent upon the ability of the Town to do so given its then existing delivery capacity. The Town agrees to provide Hondius with water as a bulk water user under the terms of this Agreement to serve properties that are included within the Municipal Subdistrict Northern Colorado Water Conservancy District, and the Northern Colorado Water Conservancy District. 2. Hondius shall install a service line and master meter vault connecting the Hondius' distribution system to the Town's system. The master meter, including labor costs of the Town, shall be provided by the Town but paid for and installed by Hondius. The connection of Hondius' distribution system to the Town's main initially shall be through a 2 inch tap. 3. The owners of the property to be initially served by Hondius with water under the terms and conditions of this Agreement have filed for inclusion of the property within the Municipal Subdistrict Northern Colorado Water Conservancy District and the Northern Colorado Water Conservancy District; and, in the event Hondius subsequently adds units for service, Hondius shall require the owners of such additional property to promptly file and diligently pursue the inclusion of such property within the Municipal Subdistrict, Northern Colorado Water Conservancy District. The payment of expenses of such inclusion shall be without cost to or contribution from the Town. The inception of the Town water service is conditioned upon inclusion in the conservancy districts. 4. At the time of connection of Hondius' distribution system to the Town, the system currently providing water shall be disconnected so as to prevent any cross- connection of both systems. 5. The Town shall charge, and Hondius shall pay, the "bulk water rate" for all Town water used by Hondius. Said "bulk water rate" shall include any further amendment 1 1-1 Agreement Between Town of Estes Park and Hondius Water Users Association, Inc. or change in the "bulk water rate" by the Town. The bulk water rate charged to Hondius by the Town will be the same as the rate charged other bulk water users in the "Bulk Water (A)" rural category of the "Town of Estes Park Water Rates 1995 Through 1996" published by the Town, as such rates in such category may hereafter be modified. The Town shall use its best good faith efforts to cause the bulk rate charged by the Town to Hondius to continue to be reasonable in comparison to the rates charged to other users of Town water. 6. Hondius and the Town agree that Hondius' water system, including service line and meter vault, shall not become or be made part of the Town's water system. Hondius shall be responsible for all repairs to, enlargements, and maintenance of, its water system. 7. The supplying of water to Hondius' system by the Town shall be subject to all rules, regulations and ordinances of the Town of Estes Park and any amendments thereto, except where any such provisions, as amended, conflict with this Agreement, in which event this Agreement shall control. The Town may suspend the supply of water to Hondius only under either of the following conditions: a. Hondius is in default and has not cured said default as specified in this Agreement. b. By reason of scarcity in the Town's raw water supply and/or failure of the Town's treatment or transmission facilities, the Town has suspended the supply of water to other water consumers outside of the Town's limits. 8. The connection of Hondius' water distribution system to the Town's system shall be made as soon as practicable following Hondius' acquisition of the private water system. Hondius also agrees to pay all of the Town's legal expenses in the preparation and execution of this Agreement. 9. In the event Hondius desires to transfer water rights to the Town in lieu of a portion of the water right surcharge which is a part of the "bulk water rate", Hondius shall be entitled to apply to the Town, pursuant to the provisions of Section 13.38.050 of the Municipal Code. Hondius shall, if it so elects, apply for the transfer of its water rights within five (5) years from the Effective Date. 10. Hondius and the Town each agree to indemnify, hold harmless and defend the other and its officers, agents and employees from and against all actions for damages, injuries to persons, including death, property damage, including loss of use, and expenses, including court costs and reasonable attorney's fees arising out of or resulting from the indemnifying party's actions and/or omissions in the performance of their respective duties under this Agreement. 2 1-2 Agreement Between Town of Estes Park and Hondius Water Users Association, Inc. 11. Time is of the essence of this Agreement, and in the event of any default by either party in the terms and conditions hereof, the non-defaulting party shall give the defaulting party ten (10) days notice in writing of said default. So long as the party in default promptly commences curative efforts and diligently pursues such curative efforts, the party given notice shall be deemed to have cured such default. If said default is not cured within said ten (10) day period, or a longer period if such default cannot reasonably be cured within said ten (10) day period (and the Town acknowledges that since Hondius is an association that is required by its bylaws, in certain instances, to obtain the consent of its members prior to undertaking certain actions, Hondius may need additional time to cure certain alleged defaults), the non-defaulting party shall have the right to an action for specific performance and damages, including attorney fees and costs incurred. The Town may not terminate this Agreement for a default by Hondius, but the Town may suspend water service (on the same basis and for the same reasons the Town could suspend service to a resident of the Town) until such time as Hondius cures its default. 12. Hondius may, at any time and at Hondius' election, terminate-this Agreement by (i) notifying the Town of Hondius' intent to terminate this Agreement; (ii) paying for all water used by Hondius to the date of termination; and (iii) disconnecting Hondius' system from the Town's system. 13. Hondius is acquiring the private water system from High Drive Water District which is the current owner of the system. The transfer of assets to Hondius is thus dependent upon action by the District, which may potentially involve the dissolution of the District. Accordingly, the obligations of Hondius under this Agreement shall not commence until such time as the private water system assets have been vested in Hondius. 14. Any notice given by one party to the other under this Agreement shall be deemed effective five (5) days following mailing with sufficient postage prepaid, and certified as follows: Town of Estes Hondius Water Users Association, Inc. RO. Box 1200 RO. Box 1053 Estes Park, CO 80517 Estes Park, CO 80517 or at such other address as the parties may designate in writing. 15. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns, as the case may be. 16. This Agreement contains the entire agreement between the parties with respect to the transaction contemplated herein, and no representations are relied upon that are not set forth herein. This Agreement may be amended only by agreement in writing, signed by both parties hereto. 3 1-3 Agreement Between Town of Estes Park and Hondius Water Users Association, Inc. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date. TOWN OF ESTES PARK, a Municipal Corporation ATTEST: By: Mayor , Town Clerk HONDIUS WATER USERS ASSOCIATION, INC. ATTEST: By: E.A. Hartsook, President , Secretary 4 1-4 ROCKYMOUNTAINCONSULTANTS, INC. =Imc 437 South St. Vrain June 17, 1996 Estes Park, CO 80517 (970) 586-2458 Metro (303) 825-8233 Fax (970) 586-2459 Bill Linnane Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Glacier Creek 1 MG Water Storage Tank Dear Bill: Please find enclosed four copies of the final pay application for the Glacier Creek 1 MG Water Storage Tank from Duckels Construction, Inc. Additionally find enclosed Change Order Number 1 for the aforementioned project. A description of the change order work is as follows: Item 1: An additional 4 foot concrete ring was installed on the sample pump access manhole. The ring was necessary to stabilize the slope from the new storage tank and match the final grade in the area. The cost for this item is $852.00. Item 2: Additional 3/4" rock was installed on the roadway to the Glacier Creek Water Treatment Facility. The rock was utilized to improve the roadway access and maintenance. The cost of the item is $600.00. Item 3: The Contractor constructed a rock retaining wall north of the new tank adjacent to the existing backwash pond. The rock wall was necessary so that the embankment slope from the storage tank backfill did not encroach into the backwash pond. The cost for this item is $2000.00. The total cost for the Change Order is $3,452.00. This will be the only change on the $742,905.00 project. If you have any questions, please do not hesitate to call. 1 , ~I CONSULTANTS, INC. //*7Â»6 Kerfy M. Prochaska, P.E. Associate Principal KMP/mas CIVIL AND ENVIRONMENTAL ENGINEERING â€¢ PLANNING 2-1 JUN-26-1996 11:54 HAMMOND, CLARK & WHITE 9706699380 P.02 AGREEMENT Thb Agreement ts made and entered into this _ _ day of , 1996, between the Board of County Commissioners, Larliner County, Colorado, for the use and benefit of the Larlmer County Fleet Services (County). and the Town of Estes Park, Colorado (Town). I. RECITALS WHEREAS, the parties to this Agreement have the authorlty pursuant to Article IX, Section 18 of the Colorado Constitution and Â§29-1-201, ct all. C.R.S. 1973, to enter Into Intergovernmental agreements for the purpose of providing any servlces or performing any functton which they can perform Individually: and WHEREAS, the County owns and operates a vehicle fuel sIte at 545 Elm Road in Estes Park, Colorado; and WHEREAS, the Town seeks to use the County's fuel site to obtain fuel for vehicles owned and/or operated by the Town; and WHEREAS, It is In the best interest of the County and Town and the County and Town agree that certain benefits will be obtained by each of them by allowing the Town to use the County's fuel slte. 11. CONSIDERATION Now, therefore, in consideration of the mutual covenants and promises herein, the parties agree foUows: III. TERMS 2.5 1. Term. The initial term of this Agreement shall be for a period of4!lfet) years, commencing on the first day of ~prlf, 1996, and continuing through the 31st -day of ~arcÂ»991 2. Inventonj Unleaded gasoline and 82 diesel fuel shall be available to the Town at the fuel site. The County shall insure that adequate fuel supplies are available at all times. 3. Access. The Town shall have access to the fuel site 24 hours a day. The Town acknowledges and agrees that the site is unattended and t lat access to fuel shall be by an electronic key system and personal identification numbers (PIN). The County shall provide keys to the Town necessary to operate the system-I Each Town vehicle shall require one key. Each user of the system shall provide th4 County with a six digit number to use as a PIN. Lost keys shall be replaced at a charg of $5.00 per key. 3-1 JUN-26-1996 11:55 HAMMOND, CLARK & WHITE 9706699380 P.03 b##mer Glk 6-9 1.90 I h %4-, Aj. --e" 444,3 SC f , 4. / Fuel Pric!!12. T)le County shall submit to the Town annually for the Town'sbuilget purposes a I>0duct price list. Prices will be based on estimates of the highest 11*ly prlce of prs,duct delivered to the site throughout the year. The actual price char164-391&1~-tilsed on current delivered cost an*shall not exceed the budget forecast price. A surcharge ln the amount of $ 0.01 ~ 6. will be added to the cost of the fuel to cover the County's-administrat!*e fees. 5. Billing. The County shall provide to the Town on or before the day of each month a detailed invoice showing all transactions and the total monthly charges. The Town shall pay 811 invoices in full within 3 0 days of the date of the invoice. 6. Records. The County shall make available upon request by the Town all fuel transaction information generated by the fuel management system. The information shall be In the form of electronic data or hard copy, if desired. Electronic data shall be accessible through telephone modum to be provided by the Town. Data will be In a format spectfled by the Town for entry into its fleet maliagement software. The Town shall be responsible for retrieving the informaUon and providing for entry into its software. 7. Problem Notlflcation. The Town shall notify the Ccunty as soon as possible of any equipment problems, data, transfer problems, billing discrepancies, and equipment or personnel changes. No dispute concerning charges owned by the Town shall relieve the Town from paying charges which are not dlsputed. - 8. Termination.. Either party may terminate this Agreement by giving the other party written notice of that party's Intention to so termintte this Agreement provided that such notice Is given at least 30 days prior to the expiration of the then- extstlng term of the Agreement, thereby terminating the Agreement as of the end of the current term. 9- 8=ignment. Neither party shall assign this , Agreement, or any interest in or part thereof without the prlor written consent of the other party. 10. Destinated Representatives. The designated representatives of each party for purposes of this Agreement are: County: 2 3-2 JUN-26-1996 11:56 HAMMOND, CLARK & WHITE 9706699380 P.04 , 7 Town: . / , 11. Entire Agreement. This Agreement embodies the engre agreement of the parties. The parties shall not be bound by or be liable for any statement, representation, a promise not set forth hereln. 12. Amendments. No Changes, amendments, or modlficati~ons of any of the terms or condittons of this Agreement shaU be valid unless reduced to wrlting and signed by both partles. 13. Applicable Law. The laws of the state of Colorado shall be applied ln the Interpretation, execution and enforcement of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed thls Agreement on the date first-above written. BOARD OF COUNTY COMMISSIONERS, COUNTY OF IARIMER, STATE OF COLORADO .. By: . ATTEST: Clerk TOWN OF ESTES PARK By: ATTEST: Town Clerk 1\,b,-941", 4. TOTAL P.04 3-3 ROCKY MOUNTAIN CONSULTANTS, INC. :Imc 437 South St. Vrain June 17, 1996 Estes Park, CO 80517 (970) 586-2458 Metro (303) 825-8233 Fax (970) 586-2459 Bill Linnane Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 RE: Fleet Maintenance Facility Fuel Tank Removal Dear Bill: On Monday, June 17, 1996 at 2:00 P.M. bids were opened on the Town of Estes Park Fleet Maintenance Facility Fuel Tank Removal Project. Three bids were received on the project. The bids were as follows: Contractor Schedule "A" Schedule "B" 1. Flint Engineering & Const. Co. $22,254.15 20.10 2. Allwaste Environmental $22,616.00 32.00 3. Gallenstein & Associates $29,579.00 19.75 A fourth bid was received after the bid opening time and was rejected. , The schedule "A" bid is for the demolition of the existing fuel tanks and piping and asphalt patching. Schedule "B" is a unit rate price for excavation and disposal of contaminated soil if any is encountered. Based on the bids received we recommend awarding a contract to Flint Engineering & Construction Company for $22,254.15. 4 2, ooe The project budget is $80,000 which includes approximately $20*00 for computer and software expenses. With a construction bid of $22,254.15 this would leave a project contingency amount of approximatel~$39,-900. S S,gao If you have any questions, please do not hesitate to call. Sincerely, _ 0/ ROC~LY ''93fAIN CONSULTANTS, INC. /K~ M. Prochaska, P.E. Associate Principal KMP/mas CIVILANDENVIRONMENTALENGINEERINGâ€¢PLANNING 3-4 5864200 . \9-ye___109Â»:0*~& 1 -Ieht-'52*~. NZIE~ ff -1*12â€¢ 1-1-Jit - 2- H]100 440 I-.Ill il 4-J-- - .y., I -L X- .- -- 4- -*. --- - Illill-..1-W .- . 2 2 - 3- -I- h - - 1% - - ..-7 - 0 j. N A r o - 6- 1 4 -rb.4 t fiE : 1 - - -47 7. Ano A . , e 0 - . i. J I \ \ 1 - . .. - . \ .. 04 9 . .- 0 - . a 4 //30\ : .9 \ t 2 r \ \ A Â« Â°p 9* 4 r 4/ \\ 0 - 1.1 1 1~1 + 4 B 2 4 - 2 1 NQ / C Pir. 4, - R B - 2 2 4 JJ - -- 2 / \6< il# \ i ..\ 5 42.*2 / / \ N \- \ 4N m . N I g . \ - 1 Z k \ e .. .----6-, ...1 .. , ......' T~t/*30 --2,3- t,reÂ¢.20- 0-46.,CH -77- MEA7)02_9-38 tt~~ 4-1 '.1. 4/4<~~/r L/6/ 540 111, 11,1 8LOC t .... -----3-30 WfU 3.49 AM VAN HORN ENGINEERING FAX NO, 19705868101 P. 2 ~ ~) L b,~ ~ C. W~ 6 u epa 912-, cia *2_. 01 A)*D O JL-~ 8518888@888888*8888888888 0Nuided N @*goodatrid 85Aw--5 2/ 01 a w 60Â§33% 82 --44440Â¢90. 828 0 2 8 2 SE 616151 51 B 5}88888@88888828888888888 36/40 d N d -5-12&285022 0 gia$3 12 5* -. 222 82*@ :8 61@ 61@8 0 Z mg Cil $* ~&Â§0808f~fS&~BJ#;~~~-$100~031= 000 *10 2%- a f g - 92 M 09 em & 55 W 0 acz :90 0 3 0 WE f 8 24%1 gigs' *82 .-.2 <RE LL 0 W 2 Pil Â» 8 g 0.2-& JWZJ c- m g :izcrg -5 20 8 3 3 &111! E 22 & 8 niO- 00 CD 0 =8.5 EWI O F O co 2 K m 05 S0S OZZ gs# f f 8 - 8 e J Z C ES 0- OQO I 000 -,222 4-2 09760'â‚¬$ 09249'â‚¬$ 00-StÂ£'9$ PER~ENTAGE COST 2,Ve=AcosT TO N SHARE OP FESSIONAL SE EE~G~ANODS~ HYDRAULIC>S (pipe/channels/culve SURVEY SDN11331N TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT MAY 1996 CODE TYPE OF CALL NO. OF CALLS HOURS 11 BLEEDER MAINTENANCE 12 : UTIUTY LOCATION Â· 456.00 176.75 15 SERVICE LINE INSPECTION 1.00 1.00 16 TAP REQUEST 8.009....: 20.00 17 WATER QUALITY 20 PRESSURE PROBLEMS 1.00 1.00 22 FROZEN LINES 24 LINE BREAKS: MAIN/SERVICE â‚¬.00 . 71.00 30 METER REPAIR 4.00 6.50 32 -FINAL INSPECTION: :~ 3.00 4.00 40 CONSTRUCTION RELATED 3.00 153.50 50 STREET REPAIR 51 SNOW REMOVAL 52 STREET SWEEPING 53 SIGN REQUESTS AND REPAIR 54 STORM DRAINAGE 60 OTHER 9.00 20.50 TOTALS FOR MAY 1996 491.00 39:%* HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 491.00 362.00 141.00 }TOTAL MAN HOURS 454.25 280.75 168.25 %CHANGE(CALLS/MHS) +35.64%/+61.80% +68.37%/+47.18% +248.23%/+169.99% Rl - 1 MEMO May 9. 1991 TO: Public Works Committee FROM: Public Works Department; Bill Linnane SUBJECT: Epoxy Striping of CDOH Downtown Roadways The Colorado Department of Highways has historically striped the downtown highways with normal oil-based paint. These roads require annual painting since oil-based paint does not wear very well,ron high use roadways. During the past couple of years, /epoxy-based-paint-has-been-f,ound_10_out,las-t_011-based-pa-i.nt-yith the epox.fip'agNâ‚¬Zlast.ing__appr-ox.imately_4years:Th-e epoxy paint also ha 5.3.~"--.ar-'--&41-9.h---refaeEETEriC'th-an-oil paint. Therefore. the Public Works Dept. has requested that CDOH stripe the downtown highways with epoxy. Since CDOH does not have the necessary equipment to epoxy stripe in-house, they requested that the Town prepare a preliminary cost estimate to get an idea of the costs involved. We prepared a preliminary cost estimate of approximately $20.000 which included crosswalks, arrows and all lane striping - refer to the attached sketch for the location of the proposed epoxy work. CDOH has reviewed the preliminary cost estimate and site sketch and their response has been very positive. They will epoxy stripe, at their cost, if the Town abides by the following conditions (in chronological order): 1) The Town shall prepare a Final Cost Estimate which will be a "not to exceed" cost. This cost estimate will be reviewed by CDOH and, hopefully, verbally agreed to by CDOH. COMPLETION DATE: MAY 24, 1991 PUBLIC WORKS ENGINEERING Memo To: PUBLIC WORKS COMMITTEE From: Greg Sievers CC: Bill Linnane Date: June 27, 1996 Re: Pavement Marking The 1996 budget includes $200,000 for capital roadway improvements listed as the Street Overlay project. One quarter of that has just been allocated and used for the Slurry Seal project. Staff is requesting to allocate a $30,000 portion for the application of roadway pavement markings. We propose to use Epoxy centerline striping and glue on pre-formed marking Downtown which we have found to be superior in life expectancy (approx. 4 years), reflectivity and esthetics. We wish to sole source this purchase because of the annual repetition of 1992 prices from In-Line Traffic Marking Company. At that time the CDOT worked with the Town who did the project management and installation of downtown striping. Following that bidding process In-Line was the low bidder (see attachment). Due to their annual high quality, good working relationship with the Town and conservative pricing the Public Works Department would like to proceed with purchasing and installation of Pre-Form pavement markings from In-Line Company. â€¢ Page 1 . Z N L / M & BID SCHEDULE \\ vn of Estes Park Proje~ 1992 r*VEMENT MARKING PROJECT (CDOT) elll M&P DESCRIPTION EST. UNIT EXTENSION o. No. QUANTITY UNIT PRICE $ EPOXY STRIPING 88 gal. 4" YELLOW 20168 9040.06 EPOXY STRIPING 20 gal. 4" wilrY\3 - 80Â·00 / GOD. 00 ~ PREFORM ARROWS 18 ea. left, right, straight /7524 3 /5-0.00 1190 PREFORM ARROWS 4 ea. combination 315.0 11 00.00 THERMOPLASTIC STOP BARS 702 'SF j19'2 /5-~79, 53 ~ 1.5' X 12' *s r THERMOPLASTIC CROSSWALK 2,688 SF ~*235 ~ 0* M BARS 2' X 8' 46 SANDBLASTING 700 (existing maIkings) SP /' 5-0 /050,00 GRINDING 500 LF .15 395.04 (existing markings) 1 preform markings shall be Stamark brand OM) or owner approved equal. #5730 TOTAL .# 3-/,942'so