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HomeMy WebLinkAboutPACKET Public Works 1993-04-15. 4 1. PUBLIC WORKS COMMITTEE AGENDA /0 ' 0-000 A« April 15, 1993 1. Restroom Cleaning Contract - Contractor request to increase contract price. 2. Public Works Week - Request to award P.W. Dept. employees. 3. Curbing Machine - Request to purchase budgeted item. 4. 1993 Loop Project - Request to accept a bid at the April 27 Town Board meeting. 5. 1993 Street Improvement Program -Request to accept a bid at the April 27 Town Board meeting. REPORTS: 1. Customer Service Response 2. Monthly Water Reports 3. Water Consultailt Update 4. Water Dept. System Flushing Program 5. Elkhorn Ave. Epoxy Striping. 6. River Clean Up In Lieu Of Clean Up Week The Public Works Committee reserves the right to add or delete items from the agenda as necessary. . TOWN of ESTES PARK Inter Office Memorandum April 13, 1993 TO: Public Works Committee FROM: Greg Sievers ~~ SUBJECT: Public Restroom Cleaning Contract Over the last four years, the Town has contracted with five cleaning service contractors. I think this turnover can be attributed to the job quantity compared to the relatively low associated income. This service is provided 365 days a year, after normal business hours, and it typically requires four to six hours per day. Until recently service and quality have been sporadic. The current contractor is Ace Cleaning of Estes. Since they took over the contract in November, conditions have improved greatly. However, due to the extensive work required to fulfill the contract and the heavy use and abuse these facilities receive, they have requested a contract adjustment. Attached is a letter from Ace outlining in detail the quantity of work required for the current sum of $0.48 per fixture. This excludes walls, floors, windows, restocking and security services. Also attached is a statement accepting a negotiated value for the remainder of 1993. Please refer to the city/county maintenance cost survey done by the City of Longmont in August 1992. It shows an average cost of maintenance is $0.71 per square foot/year. We are requesting a cost of $0.15/SF/year. This survey is not an exact coinparison of this type of public facility and is supplied only as a reference. If we increase the current contract to the negotiated amount of $55/day, the annual contract will increase to $19,800. This is an increase of $7,868.28 per year or $5,245.53 for the remainder of 1993. As a side note, I cannot over emphasize the importance of clean restrooms to our visitors as a reflection on our community. Ace Cleaning of Estes has provided the highest quality of service, and I request your approval to adjust the contract value. There is approximately $11,000 remaining in a slope retainint project budget after its completion. We would like to transfer $5,245.52 from that account. 1-1 GS:ck P.0 Box 3942 Estes Park, CO 80517 March 17, 1993 Greg Sievers, Engineering Technician Contract Administrator Town of Estes Park . P.O. Box 1200 Estes Park, CO 80517 Dear Mr. Sievers, November 26, 1992 ACE Cleaning of Estes entered into a contract agreement with the Town of Estes Park, to provide cleaning services for the five public restrooms. We at ACE took on the job with enthusiasm and determination to provide a professional and dependable cleaning service. At the initial time of the agreement the restrooms were being cleaned below your and our standards of approval. We worked many long, hard hours to bring them up to a joint satisfaction of approval, at no extra charge to the town. We have since put our efforts forth to continue to provide the town with a high quality of service. However, we find that it is no longer economically feasible for us to provide this quality of service at the current contracted rate. The current contract pays $11,931.72 a year. This breaks down to $994.31 per month or $33.14 a day, based on an average of a 30 day month. There are five restrooms to service. This further breaks down to a current payment from the town of only $6.63 per restroom, per day. Even further there are a total of sixty nine porcelain fixtures, which pays only $.48 per fixture. The contract requires that ACE Cleaning provide all clean- ing equipment and supplies, as well as Workmen's Compensation, insurance and an occupational licende. It further states that the restrooms be locked and unlocked daily. This of course requires two trips to each facility seven days a week from October through April. From May through September a third trip and an additional cleaning are required. The contract further states that the cleaning be thorough and extensive. Beyond cleaning and disinfecting the sixty nine porcelain fixtures, it is necessary to clean all mirrors, check and restock paper goods and soap dispensers. Additionally to empty all sanitary disposal units, dispose of trash, dry sweep and wet mop all floors with disinfectant. The current contract states even further, that vents and fans will be dusted or vacuumed, with ledges, partitions and ceramic tile cleaned. The above services are to be provided on a daily bases. Weekly services contained in the contract include the washing and disinfecting of waste containers and sanitary 1-3 disposal units. The washing of walls, ceilings, partitions and removal of graffiti. Further, that tile floors be washed and buff shined and brass handles be polished. Periodic and miscellaneous services in the contract state that ACE Cleaning- will replace burnt out light bulbs and clean light fixture's. All janitorial supplies will be restocked in each restroom facility as needed. All windows and skylights are to be cleaned quarterly. ACE Cleaning is further required , to·strip, clean and wax tile floors on a quarterly basis. For proper striping and buffing of floors as required, it is necessary to utilize different equipment and supplies than are ordinarily used in the daily and weekly services. This type of work also requires a great deal more money for supplies and equipment as well as time to accomplish the required task. Stated further, as miscellaneous work, ACE Cleaning is to clean and mop the red quarry tile, two short stairways adjoining the quarry tile and the white tile to the east and west of this tile at the entrances to the restrooms located in the Municipal Building. This miscellaneous work to be done on a daily basis and also includes cleaning these two entrances and mats located at each entrance. All janitor supply storage rooms are to be cleaned and main- tained in an orderly manner. All restroom walkway entrances are to be swept and litter removed. A phone is required by the cleaner and reported plugged toilets are to be unplugged within one hour of such a report, during weekdays. As you can see, the work required as outlined in the contract does not just call for one to swipe a brush around toilets and urinals or to *ep a cloth over sinks and mirrors. A great deal , more is involved. ACE Cleaning is prepared to fulfill all the required services with equipment, supplies and manpower, however as previously stated, at the current rate this cannot be met with enthusiasm or professionalism with which we at ACE take pride. We therefore propose for your consideration an increase in the contract rates, to meet the needs of our quality of work performance. We are asking for an increase from $.48· per porcelain fix- ture to that of $.90, which would mean an increase in cost from $6.63 per restroom to $12.42 per restroom, per day. We realize that this is more than the fee in which the town of Estes is accustom to paying, however we feel that the service which we provide is above that in the past. We cannot meet our expenses to perform professionally at present rates and appreciate your time and consideration in this matter. We at ACE are hopeful that we will be able to continue to serve the town, in what some mdy consider to be a degradating task, but also one which is most important in maintaining the clean image of Estes Park and providing a service of comfort and convenience to our local residence as well as visitors. Sincerely yours, L>41 911.a- John and Donna Sinnott Co-Owners ACE Cleaning of Estes 1-4 FACILITIES MAINTENANCE SURVEY August 1992 CITY/C()UNTY IN-HOUSE MAINTENANCE CONTRACT MAINTENANCE Total Sq. Ft. Number of Sq. Ft. Per Total Sq. Ft. cost or cost:Ni Maintained Custodians Custodian Maintained Contract Sq,FL Adams County , 233.850 17 13,756 14.00() 13,980 . 1.00 Boulder 77.2(X) 4 19.300 2()233 19.802 . 0,98§ Jefferson County 471.016 404,528.28 i 0,86 Arvada 128.(XX) 6.5 19.692 152.(XX) 128.000 : 0.84 Littleton 22.(XX) .5 44.000 59.(X)() 48.356 40.82 Colo. Springs 607.736 486,188 .0.80 Lakewood I 32.5(X) 7 18,929 85.()0() 66.466 0.78 Ami)alioe County 52().226 24 21,676 166.()()0 79,100 10.48 Estes Park · . :; 66.6 1 1 28,432 0.43 Loveland 1(X).(XM) 4 25.000 375.(XX) 1 (X),000 0.27 Westminster 77.000 6 12.833 124.0()0 Thornton 174.3(X) 7 24.900 Northglenn 98.(XX) 7 14.000 Longint,tit [29.()96 7.75 16.658 Commerce City 54.(Nx) 3 18,000 Brooinlie Id 19.786 1.5 13,191 .?t :: 1.765.9514 95.3 18331 ' 2.016.596 1.498.852.28 0.74 1-5 TO: THE TOWN OF ESTES PARK FROM: ACE CLEANING OF ESTES DATE: APRIL 13, 1993 REF: PUBLIC RESTROOM CONTRACT DUE TO THE ITEMS MENTIONED IN THE ATTACHED LETTER AND AS A RESULT OF THE NEGOTIATED SUM OF $55 PER DAY, AMOUNTING TO $1650 PER MONTH, ACE CLEANING OF ESTES AGREES TO CONTINUE TO PROVIDE THE CLEANING SERVICE FOR THE PUBLIC RESTROOMS, AS OUTLINED IN THE CONTRACT FOR THE REMAINDER OF THE YEAR 1993. 1-2 1 TO: DAN SPEEDLIN ~ FROM: GARY SHANAFELT SUBJ: CURBING MACHINE DATE: 7 APRIL 93 WHITE STAR MACHINERY AND SUPPLY HAS SUBMITTED A PROPOSAL FOR ONE MODEL 150 POWER CURBER INCLUDING ALL STANDARD FEATURES AND INCLUDING THE FOLLOWING OPTIONS; ELECTRIC START ENGINE CAST AUGER AND CHAMBER ONE D-7 MOLD ONE D-3F MOLD ONE B-3 MOLD BASE PRICE *5,950:00 TWO EXTRA MOLDS $720.00 FREIGHT 500.00 -----0------ GRAND TOTAL: $7,170.00 *** $7,500.00 WAS BUDGETED FOR THIS PURCHASE 3-1 TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT MARCH 1993 CODE TYPE OF CALL NO. OF CALLS HOURS 12 UTILITY LOCATION - MAIN 14.00 40.00 13 UTILITY LOCATION - SERVICE 5.00 8.00 18 WATER QUALITY - ODOR 1.00 2.00 19 WATER QUALITY - COLOR 4.00 8.50 20 PRESSURE PROBLEMS: HIGH 0.00 0.00 23 FROZEN LINES: SERVICE 0.00 0.00 24 LINE BREAKS: MAIN 2.00 13.00 25 LINE BREAKS: SERVICE 1.00 1.00 30 METER REPAIR 5.00 9.00 31 FINAL INSPECTION 4.00 4.00 51 SNOW REMOVAL 1.00 3.00 53 SIGN REQUESTS AND REPAIR 0.00 0.00 60 OTHER 3.00 8.50 ======== TOTALS FOR MARCH 1993 40.00 97.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 40.00 40.00 59.00 TOTAL MAN HOURS 97.00 91.00 115.25 %CHANGE(CALLS/MHS) 00%/+6.59% +73.91%/+34.32% -32.20%/-15.84% Rl-1 TOWN OF ESTES PARK MARCH, 1993 ACCOUNTABLE WATER REPORT I) Treated water for February 14,1993 through March 13,1993: Febuary 14 to 31 Water Treated: Black Canyon 0 * Fall River O Glacier Creek O *Big Thompson O *Marys 14,775,000 March 1 to 13 Water Treated: Black Canyon 0 *Fall River O Glacier Creek 0 *Big Thompson O *Marys 11,762,000 Total Water Treated in Billing Period 26,537,000 Gal. 2) Water accounted for from February 14 to March 13: Adjustments: 3,876,540 721Nash o 13,620,200 Total Water accounted for: 17,496,740 Gal. 3.) PERCENT ACCOUNTED FOR: 66% R2-1 ADJUSTMENTS 1.) Water Dispenser TOTAL WATER DISPENSER (Gal.) 55,000 2.) Bleeders a. Stanley Heights, Fall River 1,969,490 b. Metered plus Mize 726,050 TOTAL BLEEDERS (Gal.) 2,695,540 3.) Flushing/Leaks/Misc. a. 23-Feb Hwy 66 leak 30,000 b. 26-Feb Hwy 66 flush . 40,000 c. 20-Feb Wonderview flush 50,000 d. 2/14-3/1 Pine Meadow Dr. leak . 1,000,000 e. 9-Mar Wonderview project 6,000 f. g. h. 1. j. k, L m. TOTAL FLUSHING, MISC. (Gal.) 1,126,000 TOTAL ADJUSTMENTS (Gal.) -3,876,540 R2-2 TOWN OF ESTES PARK WATER USE RECORDS MARCH, 1993 DATE BLACK FALL GLACIER SUBTOTAL { BIG MARYS SUBTOTAL 1 2 TOTAL CANYON RIVER CREEK IGAL) CFS THOMP. (GAL) CFS (GAL) 1 0 0 0 0 0.00. i 0 1,009,000 1,009,000 1.561 1,009,000 2 0 0 0 0 0.00 0 910,000 910,000 1.41, 910,000 3 0 0 0 0 0.00: 0 928,000 928,000 1,44: 928,000 4 0 0 0 0 0.00· 0 895,000 895,000 1.38 f : 895,000 5 0 0 0 0 0.00 . 0 879,000 879,000 1.36: 879,000 6 0 0 0 0 0.00i { 0 910,000 910,000 1.41 j 910,000 7 0 0 0 0 0.00 ' 0 847,000 847,000 1.31 847,000 8 0 0 0 0 0.00 0 970,000 970,000 1.50: 970,000 9 0 0 0 0 0.00: 0 896,000 896,000 1.39{ 896,000 10 0 0 0 0 0.00 { , 0 897,000 897,000 1.39: 897,000 11 0 0 0 0 0.00 0 925,000 925,000 1.43 925,000 12 0 0 0 0 0.00 0 826,000 826,000 1.28: . 826,000 13 0 0 0 0 080: 0 870,000 870,000 1.35 j 870,000 i 14 0 0 0 0 0.00b ' 0 918,000 918,000 1.42 918,000 15 0 0 0 0 0.00: 1 0 876,000 876,000 1.36 876,000 16 0 0 0 0 GOOS 0 1,169,000 1,169,000 1.81 : 1,169,000 17 0 0 0 0 0,00 0 1,069,000 1,069,000 1.65:: 1,069,000 18 0 0 0 0 0.00 i 0 1,651,000 1,651,000 2.55 1,651,000 19 0 0 0 0 0.00! 0 884,000 884,000 1.37 ) 884,000 20 0 0 0 0 0.00 0 921,000 921,000 1.43. 921,000 21 0 .0 0 0 0.00 0 1,015,000 1,015,000 1.57 1,015,000 22 0 0 0 0 0.00 · 0 1 ,026,000 1,026,000 1.59 1,026,000 23 0 0 0 0 0.00§ 0 1,018,000 1,018,000 1.58: : 1,018,000 24 0 0 0 0 0.00 +, 0 1,034,000 1,034,000 1.60: 1,034,000 25 0 0 0 0 0.00 · ' 0 930,000 930,000 1.44{ 930,000 26 0 0 0 0 0.00· 0 1,057,000 1,057,000 1.64{ : 1,057,000 27 0 0 0 0 0.00 0 920,000 920,000 1.42 920,000 28 0 0 0 0 0.00 j 0 899,700 899,700 1.39: 899,700 29 0 0 0 0 0.00 j 0 837,000 837,000 1.30 837,000 30 0 0 0 0 0.00? i 0 1,363,000 1,363,000 2.11 1,363,000 31 0 0 0 0 0,00} ; 0 1,012,000 1,012,000 1.57 1,012,000 TOT. · 0 0 0 0 0 30,361,700 30,361,700 : 30,361,700 AF 0.00 0.00 0.00 0.00 0.00 93.18 93.18 93.18 CFS 0.00 0.00 0.00 0.00 0.00 1.52 1.52 1.52 BWI-) N/A O N/A O 2: 0 0 0 0 BL(-1 N/A N/A N/A N/A N/A N/A N/A -3,876,540 GAL 00 0 0< 0 30,361.700 30.361.700 ~ 26,485,160 AF 0.00 0 0.00 0.00 0.00· 93.18 93.18 ' 81.29 1st-13 ,00 0 0 11,762,000 14 -31 0 0 0 0 18,599,700 R2-3 ESTES PARK MARCH & YTD WATER REVENUE 200000-' 180000- 0 0 . 160000- 0 140000-' 120000- 0 r-. 0 - DOLLARS 100000-151 0 r 1 -3.6% 80000011-3: -'.11-4 11 . A 60000 -7.11~ 4 1 1 if. 11 -11 .1 ~ bell , A 40000-' 1- 01 ' m . K,Id , 331 1 U. t. .11 m I -.1 5811 1 6. ' 1:11 ' zill- : al - ... r lili 1 1 1 1 1 ed ro * U-3 0 - CO 01 0 M 01 00 00 CO 00 CO 00 CO CO 01 01 01 m 01 01 cy) 01 01 01 C. a. CD C-) cy) DYTD YEAR ¤ MAR R2-4 ESTES PARK MARCH & YTD WATER BILLED 50,000,000 -- Cy r. Cr ---cy 0.4% 45,000,000 - . -7 40,000,000 -17 C.7 0 0 0 35,000,000 -' ---------- 30,000,000 -' 1 - 2 -9 4 1 f & f. f j 1 1 : , ·r , GALLONS 25,000,000 -'~ -i -- - -- -: -- -i -. -- - - --9.4% 20,000,000 - : - - - tr SM . 11 9% 11 10,000,000 - a t: mt :m al 11 34 4; n ..~ 4 ©t¢1 5,000,000 - o ~ 1 4 «- 4 1 + U 1 1 1 3 01 5: YEAR U YTD E MAR R2-5 . - ' . 719 L961 -*"* £661 1982 22,0 „„ 1983 ALL.1 i. 7'7'7 6961 ~'-"4 0661 mf':. 1661 '7'" 2661 TOWN OF ESTES PARK TOTAL WATER PLANT PRODUCTION (CALENDER MONTH MINUS BLEEDERS) 1992 1992 1993 1993 MONTH YTD : MONTH YTD 1% 56 MONTH TOTAL TOTAL i TOTAL TOTAL M CHANGE CHANGE (GAL.) (GAL.) (GAL.) (GAL.) (GAL.) 1 (MONTH) (YTD) JANUARY 22,227,168 22,227,1681 26,042,370 26,042,370 17.16% 17.16% FEBRUARY 18,753,245 40,980,413 21,131,280 47,~73,650 12.68% 15.11% MARCH 22,019,445 62,999,858. 26,485,160 73,658,810 20.28% 16.92% APRIL 24,054,701 87,054,559 MAY 39,232,054 126,286,613 JUNE 44,414,452 170,701,065 JULY 58,684,781 229,385,846c: AUGUST 54,405,908 283,791,754 SEPTEMBER 46,502,599 330,294,353' OCTOBER 31,968,183 362,262,536 NOVEMBER 23,475,870 385,738,406: DECEMBER 27,329,460 413,067,866 TOTAL 413,067,866 AC - FT 9,483 R2-6 April 5, 1993 NEWS RELEASE: Please run Wednesday, April 14 Friday, April 16 Estes Park Public Works Department's crews will begin the annual water main flushing program on Monday, April 19, and will continue flushing in various parts of town through Friday, April 23. Tile flushing is intended to improve water quality and clarity by creating a higher than normal flow through the distribution system to rid the pipes of the iron oxide buildup tliat results from corrosion of the older steel lines. The process may result in discoloration of the customers' water for a short period of tii iie. The rusty looking water can leave iron stains in clothing and is not aesthetically pleasing, but it is safe to use. The best solution for water customers is to avoid using water, particularly hot water, when the crews are in your area. If rusty water is drawn into a home or business, the customer should run the cold water for 15 to 20 minutes, or until the water clears. If the water does not clear in that time, the user should turn the water off for about 30 minutes and then try running the cold water again. The flushing program will begin Tuesday and follow the schedule below: Monday, April 19 Spur 66 to Marys Lake Road Fall River Road Elkhorn Club Estates Marys Lake Road High Drive area Range View Tuesday, April 20 Hospital Area Highway 7-West side to Pinewood Drive Peak View to Dekker Circle Riverside Drive from Meadow Lane to Moccasin Stanley Circle Wednesday, April 21 Hwy. 7 from Conference Center to Whispering Pines iii Carriage Hills Hwy. 7 - East side School area Uplands Fish Creek Bureau Area Thursday, April 22 Downtown, North to Devils Gulch Black Cai,yon Hills Stanley Village Davis Hill Friday, April 23 Stanley Heights Hwy. 34 East to Olympus Grand Estales Lone Pine area If customers have questions about the flushing program or the resulting water quality, they should call Bill Linnane, Public Works Director, at 586-533 1,.extension 205. R4-1 TOWN OF ESTES PARK 1993 BUDGET FUND GENERAL FUND FUNCTION PUBLIC WORKS DIVISION SANITATION ACTIVITY SANITATION SERVICES ACTIVITY This activity is responsible for the public trash receptacles on Elkhorn Avenue, the dump fees, and installing and removing the seasonal trash receptacles. PERSONNEL LEVELS Public Works crews charge actual hours for hours worked. Clean-Up Week has been discontinued for 1993. DESCRIPTION 1991 1992 1992 1993 APPROVED ACTUAL BUDGET ESTIMATE BUDGET PERSONNEL SERVICES 1,389 2,000 2,000 2,000 PROFESSIONAL .SERVICES 12,103 14,625 14,625 14,625 UTILITY EXPENDITURES 2,030 2,160 2,160 1,160 TOTAL 15,522 18,785 18,785 17,785 22 R6-1