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HomeMy WebLinkAboutPACKET Public Works 1993-03-25.; 1 PUBLIC WORKS COMMITTEE AGENDA March 25, 1993 1. Water Rate Study and Financial Plan - Request approval of the Scope of Services by Black and Veatch. 2. 1993 Loop Project - Request to solicite bids. 3. Misc. P.W. Dept. Equipment - Request to purchase the following budgeted items: 1) Tire balancer 2) Museum and Chamber roofs 3) Curbing machine 4) Asphalt paver 5) Parks Dept. one ton truck 6) Fall River Plant SCADA equipment M Street sweeper. 7 4. 1993 Street Improvement Program - Request to bid. REPORTS: 1. Customer Service Response 2. Monthly Water Reports 3. Water Consultant Update 4. Water Dept. System Flushing Program 5. Childrens Center Project Update 6. Elkhorn Ave. Future Asphalt Overlay 7. Hwy 34 Project The Public Works Committee reserves the right to add or delete items from the agenda as necessary. . 1 9 1 ; 71 BLACK & VEATCH 1400 Souih Polomac Slreel, Suile 200, Aurora, Colorado 80012, (303) 671-4200, Fax: (303) 671-4285 March 19, 1993 Mr. Bill Linnane, P.E. Director of Public Works Town of Estes Park P. 0. Box 1200 Estes Park, Colorado 80517 Dear Mr. Linnane: As requested, we are pleased to present this proposal for a comprehen- sive water cost of service rate study. Our proposal includes a project approach, scope of work, estimated fee, and study schedule. PROJECT APPROACH Water rate studies usually consist of three study areas: • Financial Planning. An appropriate level of water sales revenue to meet revenue requirements and maintain adequate cash reserves is determined. Black & Veatch developed a five-year financial plan for the water utility in 1990 and updated this plan in 1991. · Cost of Service Analysis. The cost of providing water service to each customer class is identified. For the Estes Park water rate study, we propose using the base-extra capacity cost allocation methodology recommended by the American Water Works Association (AWWA). Black & Veatch is intimately familiar with the rationale and methodology set forth in tlie AWWA Water Rates Manual Ml since firm personnel had significant input into the manual's development. The base-extra capacity methodology is a defensible, cost- causative allocation methodology which recogriizes general design considerations employed by engineers wlien sizing water facilities. Recognition is given to total system average and peak demands, diversity of customer classes demands, differing customer class service requirements and customer location. 1-1 , BLACK & VEATCH Mr. Bill. Linnane, P.E. Page 2 March 19, 1993 • Rate Design. Water rates are designed to provide appropriate level of revenue and equitably recover cost of service. Other considerations in rate design may include the nature and extent of required increases for respective classes and Town policies. SCOPE OF WORK The following tasks will completely address the study areas discussed in the Project Approach section. A. Data Collection 1. Furnish the Town with an initial list qf information needed for the study. The type of information requested will include financial, operational and statistical information, and copies of reports prepared by others related to the utility system. 2. Meet with Town representatives to establish communication channels, discuss policy considerations, obtain requested data, and determine potential decisions that may be required during the study. B. Update of Financial Plan 1. Project revenue under existing water rates and fees for the six-year study period, 1993-1998, taking into consideration expected annexation and growth plans. 2. Project annual operating and capital related costs for the study period associated with existing operations and the proposed capital improvement program. 3. Summarize financial projections in a comprehensive water utility cash flow for the study period. Up to three alterna- tive cash flows will be projected to determine best financial plan for the Town's water utility. 4. Meet with Town representatives to present and discuss the preliminary cash flows and to select the optimal cash flow. 1-2 BLACK & VEATCH Mr. Bill Linnane, P.E. Page 3 March 19, 1993 C. Cost of Service Analysis 1. Select test year representative of future water operations. 2. Allocate test year operating and capital related costs to the following cost components which constitute different types of service the utility provides: a. Base demand. b. Peak demand (maximum hour and maximum day). c. Customer. d. Fire protection. 3. Review existing customer class designations and select appropriate classes for analysis. At a minimum, customer classes will include rural and urban residential, rural and urban commercial, and fire protection. 4. Determine usage and billing characteristics of each customer class. 5. Distribute the costs of functional components to the various customer classifications, on the basis of each class' responsibility for the level of service provided. 6. Compare revenue expected under existing rates from each customer class with the allocated cost of service to determine the adequacy of present revenue levels for each class. D. Rate Design 1. Design rate schedules to equitably recover the revenue requirements from customer classes in accordance with the cost of service analysis and Town policies. 2. Compare revenue expected under proposed rates from each customer class with the allocated cost of service to determine adequacy of cost recovery. 3. Prepare comparison of typical monthly bills under existing and proposed rates for typical levels of water usage as an indication of rate impacts on customers served. 1-3 BLACK a VEATCH Mr. Bill Linnane, P.E. Page 4 March 19, 1993 4. Prepare comparison of typical monthly bills under existing and proposed rates for the Town of Estes Park and up to ten other municipalities. E. Deliverables 1. Attend up to three study sessions with the committee that includes the chairperson of the Public Works Committee and Town staff to discuss interim study findings. 2. Attend one Public Works Committee meeting to discuss interim study findings. 3. Publish up to three draft reports for staff review and comment that summarizes the findings and recommendations of the study. 4. Publish final report incorporating the Town's review comments. 5. Present study findings and recommendations at one meeting of the Town Board of Trustees. ESTIMATED FEE A fee of $23,700 is estimated to perform the scope of work based on 302 ' staff hours. . This includes direct salary costs times a multiplier of 3.10 plus direct expenses which are billed at cost with no markup. STUDY SCHEDULE The first draft report containing preliminary study findings will be published within four months of project startup. We would anticipate the study being completed within six months of project startun. Thank you for the opportunity to submit this proposal. Please let me know if you need further information. I would be pleased to discuss this proposal with Town representatives. Very truly yours, lu 0- ird&~ . ~ John A. Gail ad'wr alh 1-4 ROCKY MOUNTAIN CONSULTANTS, INC. .---- J 437 South St. Vrain Estes Park, CO 80517 March 22, 1993 (303) 586-2458 Metro (303) 825-8233 FAX (303) 825-8912 Hill hi tillittlf. Town of Estes Park P.O. Box 1200 Estes Park, CO 80517 Re: 1993 Water Line Projects Dear Bill: Rocky Mountain COMMU] 1.:inl.9, Tue. (RMC) is providing COML MBLimates For Lhe 1993 Water Line ProjecLH. The (,+LimaLed project cos 1. are ns follows: Project EstimpLed Cost West Wonderview Water Main Extension ....... $22,140.0(1 Lewiston Condos Int.er·connect.ion ............ $16,050.00 Webster Re:subdivision Tril.creonrictel.ion ...... $18,7,10.00 Boyd Lane Wal.er Mai.n ....................... $51,270.00 Total Cost for the 1993 Water Line Project $108,200.00 If' you have :iny ques Lions, pl.ense (10 not. hesi l.(11,0 1,0 (tai l , Sincerely, ROCKY MOUNTAIN CONS{JI.,TANTS, ]Ne. ,$*224,-0 ------ Michael S. Todd Civil Engineer MST\wjk 2-1 CIVIL AND ENVIRONMENTAL ENGINEERING • PLANNING i rl [ 4 TO: BILL LINNANE FROM: FLEET MAINTENANCE SUBJ: SHOP TIRE BALANCER DATE: 3/4/93 DEMONSTRATIONS OF VARIOUS ELECTRONIC TIRE BALANCERS HAVE BEEN CONDUCTED AND THREE PROPOSALS RECEIVED AS SHOWN BELOW, WE FEEL THAT THE COATS MODEL 1050 TIRE BALANCER IS THE BEST VALUE FOR THE MONEY AND RECOMMEND WE ACCEPT THE HENNESSY PROPOSAL OF $3,930.50. ALL ELECTRICAL WORK HAS BEEN COMPLETED FOR THE NEW BALANCER AT A COST OF $275.00. TOTAL AMOUNT BUDGETED FOR THIS PURCHASE AND INSTALLATION IS $4,500. HENNESSY $3,93Q. 50 *INCLUDES ONE BOX EACH OF 1/4 OZ. MODEL# 1050 (32 7 5 -_ TO 4 OZ. WHEEL WEIGHTS 75-32-.ro SWIS MODEL 1050 $4,175.00 SWIS MODEL #DSP9000 $4,416.00 3-1 TOWN of ESTES PARK Inter Office Memorandum .. March 23, 1993 TO: Public Works Committee FROM: Greg Sievers (~~ 0 SUBJECT: Museum Roof The 1993 Museum budget contains $8,000 for a new roof. Hall's Roofing has submitted a price of $5,980 to apply a new fiberglass roof on all four areas of the old roofs, including the parapets and drains. I would like to award the work to Hall's Roofing and complete the work by May 1, 1993. GS:ck 3-2 TOWN of ESTES PARK Inter Office Memorandum March 23, 1993 TO: Public Works Cominittee FROM: Greg Sievers (~-0 SUBJECT: Chamber of Commerce Roof %r . The 1993 M~GR1 budget contains $7,000 for the replacement of the original 1976 leaking roof. I solicited a bid of $6,765 from Hall's Roofing of Estes Park. They will install a beige pro-panel metal roof with all the flashing, vents and rake trim with a 20-year guarantee. Hall's has done numerous roof projects for us in the past with very satisfactory results. Work is to be completed by May 21. GS:ck XE 3-3 TO: DAN SPEEDLIN FROM: GARY SHANAFELT SUBJ: EQUIPMENT COST.PROPOSALS DATE: 23-MARCH-1993 PLEASE FIND LISTED BELOW EQUIPMENT COST PROPOSALS FOR 1993 BUDGETED EQUIPMENT. STREET SWEEPER ELGIN WHIRLWIND SERIES L SWEEPER ON PREMIER CHASSIS ~ $110,605.00 5 YEAR LEASE PURCHASE PLAN AVAILABLE @5.94% INTEREST ~ 7 ~2- i~, 46419 ~ WITH ANNUAL PAYMENTS MADE IN ADVANCE OF $24,744.55 . PARIS MACHINERY, COMMERCE CITY, COLORADO 1-TON TRUCK & FLATBED --------------------- 1-TON TRUCK & FLATBED 3 9,6-0-0. RAINS MOTOR COMPANY $18,955.05 DAVIDSON CHEVROLET $20,292.25 TOW BEHIND ASPHALT PAVER --- LEE BOY TOW BEHIND PAVER WITH PROPANE HEATED SCREED $5,700.00 MACDONALD EQUIPMENT COMPANY, COMMERCE CITY, COLORADO CURBING MACHINE --------------- POWER CURBER EXTRUDER MODEL 150 *SPECIFICATIONS & PROPOSAL IN PROCESS WHITE STAR, COMMERCE CITY, COLORADO 3-4 INTEROFFICE MEMO To: Public Works CommitiF From: Bill Linnane 4-Jt>di~vY.--4- Subject: Fall River Tank SCADA Date: March 23, 1993 CC: Control of the Fall River tank level is currently operated by a hard-wired telephone line connection to the pump station a quarter mile away. The system is very old, requires high maintenance and is in need of major rehabilitation plus it costs $64 per month in telephone service. The Water Dept. budgeted $6,500 this year to replace the telephone line with SCADA control. Timberline Electric submitted a price of $6,327.88 for the project. They have installed all of our SCADA system and we recommend them highly. We request that Timberline perform the work for $6,327.88. 3-5 . 2 TO: BILL LINNANE FROM: GARY SHANAFELT ' SUBJ: SWEEPER SELECTION PROCESS DATE: 23-MARCH-1993 A COMMITTEE OF SWEEPER OPERATORS, THE STREET SUPERINTENDENT, FLEET MANAGER AND MECHANICS WORKED TOGETHER IN THE SWEEPER SELECTION PROCESS. IN ALL, 20 DIFFERENT MODELS OF SWEEPERS REPRESENTING 8 MANUFACTURERS WERE REVIEWED WITH 7 MODELS BEING DEMONSTRATED. AFTER DEMONSTRATIONS AND COMPARISONS OF THE ELGIN WHIRLWIND VACUUM SWEEPER BOTH IN THORTON, COLORADO AND HERE IN ESTES PARK, THIS MODEL WAS SELECTED AS THE SWEEPER THAT WOULD BEST MEET OUR REQUIREMENTS. ELGIN DEALERS IN COLORADO, NEW MEXICO AND WYOMING WERE CONTACTED CONCERNING THE CURRENT COST ON A ELGIN WHIRLWIND. RECENT INVOICES WERE ALSO OBTAINED FROM THE CITIES OF ASPEN AND THORTON FOR PURCHASE OF THIS SWEEPER. THE LIST PRICE OF THI MACHINE IS APPROXIMATELY $135,850.00 WITH A PURCHASE PRICE TO US OF $113,950.00 F.O.B. ESTES PARK. WE CAN PURCHASE THIS PIECE OF EQUIPMENT ON A 5 YEAR LEASE PURCHASE AGREEMENT AT 5.94% INTEREST FOR $25,492.89 PER YEAR WITH PAYMENTS BEING MADE ANNUALLY IN ADVANCE. THE ELGIN WHIRLWIND HAS BEEN IN PRODUCTION SINCE 1972 WITH 8 TO 10 CURRENTLY BEING USED IN THE STATE OF COLORADO. THERE ARE APPROXIMATELY 225 ELGIN SWEEPERS BEING USED THROUGHOUT THE STATE NOW. PARTS AND SERVICE FOR OUR ELGIN PELICAN HAVE BEEN GOOD DURING THE LAST 11 YEARS FROM FARIS MACHINERY. 3-6 TOWN of ESTES PARK Inter Office Memorandum March 24, 1993 TO: Public Works Committee FROM: Greg Sievers / Public Works Dtpartment SUBJECT: Proposed 1993 Street Improvement Program The proposed 1993 Street Improvement Program is attached. The Town's 1983 Pavement Management Study has been used to set priorities which have then been modified with engineering judgment and field inspections. This year's project proposes 2.0 miles of 11/2 inch overlay. The budget for the project is $100,000. Included is the street improvement summary. The intended schedule is to bid the project in April with construction to take place in late May and early June. The committee will review the bids, and if the bid prices vary significantly from the estimate, the project list will be modified to bring the project into line with the budget. 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If-7-T71-1.81» ~ ~ ~ i '- '1, U w .. ... 1 i~.1 1 . .. ', t 04 X. A·/ , '. '1. - #\./.1,1 1 U 'h' 4 · ' 5 --4'h< 1 -\Z.A£21 . ..,3... .. . ZIN'Jlbl '-. 2 6 ..' f.-P'*.1 " 1993 STREET IMPROVEMENT PROJECT .,· · ·Ff 6 -i-8 lf:-----*% T · 1 : r- 4-~113. . . Ng i f I· ·,·4.···*w 1 2 : 1 - ....ill -I. \-2#/ - 2 - 3 i. 2 544*r~~'·-A . -~--- . -,e<EEM#./. 0~>r,/5, 0./.-: f..JWNM}--1 - 63/66------1 . . - --- 1 ..1 " - 19-jig- -/-- -- - 0-m·imi .. *.- , /F-- . - · 1 - / -1.:64 : 4-3 . TOWN OF ESTES PARK PUBLIC WORKS DEPARTMENT CITIZEN SERVICE RESPONSE REPORT FEBRUARY 1993 TYPE OF CALL NO. OF CALLS HOURS UTILITY LOCATION - MAIN 7.00 15.50 UTILITY LOCATION - SERVICE 4.00 7.00 TAP REQUEST 2.00 5.00 WATER QUALITY - COLOR 2.00 2.00 PRESSURE PROBLEMS: HIGH 1.00 1.00 FROZEN LINES: SERVICE 2.00 13.00 LINE BREAKS: MAIN 2.00 5.00 LINE BREAKS: SERVICE 5.00 12.00 METER REPAIR 10.00 20.00 FINAL INSPECTION 2.00 3.00 SNOW REMOVAL 1.00 1.00 SIGN REQUESTS AND REPAIR 1.00 0.50 OTHER 1.00 6.00 ======== TOTALS FOR FEBRUARY 1993 40.00 91.00 HISTORICAL DATA THIS MONTH LAST MONTH LAST YEAR TOTAL CALLS 40.00 23.00 73.00 TOTAL MAN HOURS 91.00 67.75 138.50 %CHANGE(CALLS/MHS) +73.91%/+34.32% -52.08%/-8.45% -45.21%/-34.30% Rl-1 TOWN OF ESTES PARK WATER USE RECORDS FEBRUARY, 1993 DATE BLACK FALL GLACIER SUBTOTAL i BIG MARYS SUBTOTAL TOTAL CANYON RIVER CREEK (GAL) CFS THOMP. (GAL) CFS (GAL) 1 0 0 0 0 0.00 i 0 863,700 863,700 1.34 863,700 2 0 0 0 0 0.00 > . 0 1,034,000 1,034,000 1.60 1,034,000 3 0 0 0 0 0.00: i 0 927,000 927,000 1.43 927,000 4 0 0 0 0 0.00 j 0 985,000 985,000 1.52 985,000 5 0 0 0 0 0.00 6 . 0 856,000 856,000 1.32 856,000 6 0 0 0 0 0.00 i 0 1,020,000 1,020,000 1.58 1,020,000 7 0 0 0 0 0.00: i 0 916,000 916,000 1.42: 916,000 8 0 0 0 0 0.00} 0 1,036,000 1,036,000 1.60 1,036,000 9 0 0 0 0 0.00 j { 0 973,000 973,000 1.51 973,000 10 0 0 0 0 0.00 ~ { 0 866,000 866,000 1.34 866,000 11 0 0 0 0 0.00: 0 1,012,000 1,012,000 1.57 1,012,000 12 0 0 0 0 0.00 0 893,000 893,000 1.38 893,000 13 0 0 0 0 0.00 · 0 879,000 879,000 1.36 879,000 14 0 0 0 0 0.00 j > 0 930,000 930,000 1.44 930,000 15 0 0 0 0 0.00} > 0 1,052,000 1,052,000 1.63 1,052,000 16 0 0 0 0 0-Oof 1 0 1,107,000 1,107,000 1.71 · 1,107,000 17 0 0 0 0 0.00} . 0 1,106,000 1,106,000 1.71. 1,106,000 18 0 0 0 0 0.00· + 0 1,040,000 1,040,000 1.61 1 1,040,000 19 0 0 0 0 0.00: 0 890,000 890,000 1.38 : : 890,000 20 0 0 0 0 0.00 j 0 869,000 869,000 1.342 869,000 21 0 0 0 0 0.00 j . 0 828,000 828.000 1.28i 828,000 22 0 0 0 0 0.00% 0 1,012,000 1,012,000 1.57: 1,012,000 23 0 0 0 0 0.00 0 1,171,000 1,171,000 1.81 1,171,000 24 0 0 0 0 0.00 ~ 0 1,115,000 1,115,000 1.73: 1,115,000 25 0 0 0 0 0.00 i j 0 932,000 932,000 1.44 j 932,000 26 0 0 0 0 0.00 j 0 924,000 924,000 1.43 924,000 27 0 0 0 0 0.00 Et 0 913,000 913,000 1.41 913,000 28 0 0 0 0 0.00 k : 0 886,000 886,000 1.37 886,000 29 0 0 0 0 0.00 : 0 0 0 0.00 j > 0 30 0 0 0 0 0.00: 0 0 0 0.00: 0 31 0 0 0 0 0.00 0 0 0 0.00 i : 0 TOT. 00 0 0 0 27,035.700 27,035,700 27,035.700 AF 0.00 0.00 0.00 0.00 0.00 82.98 82.98 82.98 CFS 0.00 0.00 0.00 0.00 0.00 1.35 1.35 1.35 BW(-) N/A O N/A 0 .· 0 0 0 0 BL(-1 N/A N/A N/A N/A ' N/A N/A N/A -5,904,420 I GAL 00 0 0 0 27,035,700 27,035,700 ~ 21.131,280 ~ AF 0.00 0 0.00 0.00 : 0.00 82.98 82.98 > 64.85 1st-13 00 0 0 12,260,700 14 -31 0 0 0 0 14,775,000 R2-1 ADJUSTMENTS 1.) Water Dispenser TOTAL WATER DISPENSER (Gal.) 103,000 2.) Bleeders a. Stanley Heights, Fall River 2,589,520 b. Metered plus Mize 761,900 TOTAL BLEEDERS (Gal.) 3,351,420 3.) Flushing/Leaks/Misc. a. 1/14 - 2/13 Pine Meadow Dr. leak 2,250,000 b. 17-Jan Dry Gulch 15,000 c. 19-Jan Dry Gulch 15,000 d. 25-Jan Honda 25,000 e. 26-Jan Honda 30,000 f. 27-Jan Rodeo Grounds Loop Project 35,000 g, 4-Feb Arapaho Meadows 80,000 h. 1. j. k. 1. m. TOTAL FLUSHING, MISC. (Gal.) 2,450,000 TOTAL ADJUSTMENTS (Gal.) -5,904,420 R2-2 . TOWN OF ESTES PARK FEBRUARY, 1993 ACCOUNTABLE WATER REPORT I) Treated water for January 14, 1993 through February 13, 1993: January 14 to 31 Water Treated: Black Canyon 0 *Fall River O Glacier Creek . O *Big Thompson O *MarYS 16,322,000 February 1 to 13 Water Treated: Black Canyon 0 *Fall River O Glacier Creek O * Big Thompson . O 12,260,700 *Marys Total Water Treated in Billing Period 28,582,700 Gal. 2) Water accounted for from January 14 to February 13: Adjustments: 5,904,420 Billing: 16,714,390 *Backwash 0 Total Water accounted for: 22,618,810 Gal. 3.) PERCENT ACCOUNTED FOR: 79% R2-3 ESTES PARK FEBRUARY & YTD WATER REVENUE 140,000.00 - 3.1% 00 120,000.00 - 6 1' 4 1 100,000.00 - $* | ~1 p . 80,000.00 -- 0 3 t er DOLLARS , - £71 £1 2, 60,000,00 -,It--f~il-t.11-4 1 4 -*r- -5 , vc~-i fr ~ -5.396 1 1 .M ..'%1 9 .,1,1 11«1 . i 1 - 1,-1 1, 40,000.00 -' </11 1 .1 [ , . 4,/ 20,000,00 -'IM* -'I .Imi-; ilk , 0111 'fi/ _'f 4.- 080 .11</Tr# ' 35 4., - :CXZ) ' cn~-' 21- ...J~ _al I.,7 11 04 ro 00 00 00 00 CO 00 00 CO C) 0) 01 0> (71 C) 0-1 01 01 01 01 on CD 01 01 01 YEAR E YTD ~3 FEB R2-4 . ESTES PARK FEBRUARY & YTD WATER BILLED 35,000,000 - £7 € 4.8% 0 1 30.000,000 - -*.. · -<07 =7- . 0 C==7 'V ; r. f 25,000,000 -'- 4*-17--+ -: ' -* -& -- I.--f~ 1- -S _ 0. ,; 9, . .0 2 4 20,000,000 - 0 - 4 - - - , -- ' - - #, -7 - I- ! 1 1 . .1 ' •2 1 . GALLONS 7.7% f, , 41-9':- -. -:7:- . y, 15,000,000 -t . - 10,000,000 - 9111 I ~ 11 4 jq 9 1 1 44- 5,000,000 --- :Pal,84- 464 O 00 03 YEAR El YTD D FEB -le C R2-5 ""tfy 74.' -./ [66 1 1982 3,4,2....5:,f 7/4 1983 AL.,9,44 1985 Up,U , 1986 Al,> .0 . , f C ' 0" 9961 t' 6961 0661 1661 .-AL * 19' , .6 Z661 f .., ESTES PARK CHILDREN'S CENTER BUDGET REPORT March 15,1993 PROJECT FUNDING Impact Assistance $92,645.00 Town of Estes Park 92,645.00 Private Contributions 40,735.60 TOTAL . $226,025.60 BUDGET CONTRACT SPENT/ENCUMBERED PROFESSIONAL SERVICES Estes Park Surveyors 1,160.00 Foundation Soils Engineering 850.00 Thorp Associates Base Contract 17,250.00 17,166.68 Reimbursables 2,902.71 Extra Services 398.18 Rocky Mountain Consultants 500.00 60.00 GENERAL CONSTRUCTION D.B. Parker Construction, Inc. Base Contract 189,660.00 189,660.00 Change Orders 3,093.03 State Permits . 1,225.00 Advertisement for Bid 469.30 Water Fees 2,517.50 2,565.00 Sanitary Sewer Fees 3,600.00 5,512.32 * Administration 200.00 Asphalt Patch 600.00 FURNISHINGS Appliances 2,865.60 Cabinets 1,364.00 Latches 29.99 Toilet Retro Fit* * 566.45 Toilet Grab Bars 111.52 Laundry Partition 324.72 TOTAL EXPENDITURE $231,124.50 .. ORIGINAL BUDGET $226,025.60 COST OVERRUN $5,098.90 ** * Subject to UTSD approval 3/16/93 * * $720 income to Town from resale of toilets not credited to project funding. R5-1 \ 3, /ti:·ti,0.4 I , #4:4 + *Wmev b K .U 0 44 1.,lt f '960/0 TOWN OF ESTES PARK /*a_ 'r h 7 -a < - Town Administrator Can·' F. Klaphake - + *V / 7 4~67~J~< 9.--- --•r-:Li2 - 9.541. ' 0 4 254 £f*Wh 4'«'34 1,-'i;4:6 · ' 4 - uwk -3 1 9, ·'-3 2 74, 1 17;40,1 /26:r.r .-1 -·au 0.%· 3.. · 4.- 1..U. 31 ,T+~2.* :~~..~%57 - ...74=.. Estes Park. Colorado 80517 March 16, 1993 Upper Thompson Sanitation District P.O. Box 568 Estes Park, Colorado 80517 Gentlemen: The Town of Estes Park agrees to pay a Plant Investment Fee of $5,512.32 for the Estes Park Children's Center. This fee is based on 54 fixture value formula (54 x $102.08) which'is consistent with the calculation of water service fees paid to the Town ($2,565) for the project. We trust this offer is viewed in the spirit of compromise. We recognize the difficulty of both parties to appropriately categorize this project. Further, we acknowledge the differences in the plant investment fee formulas. Payment of this Plant Investment Fee by the Town does not set any precedent for the Park School District R-3 with regard to payment of Plant Investment Fees for existing or future buildings on the school campus. This payment is also based on the understanding that annual service charges to be paid by the school district for The Children's Center will be calculated on the basis of the existing annual service charge formula which is applied to the school campus (metered water consumption). I thank you for your time and consideration. Sincerely, Upper Thompson Sanitation District will TOWN OF ESTES PARK . accept the Town's payment of $5,512.32 - as plant investment fee for the Estes park Chi,;1;~~~ ~5:P enter. 8 /1 Gary Klaphake Town AdminSitrator Gild-s H. Gere, Chairman of the BoaAd R5-2 Date: March 16, 1993 t TOWN of ESTES PARK Inter Office Memorandum March 4, 1993 TO: Gary Klaphake ~ ~/~ FROM: Bill Linnane / c ti'L./ Norb Aldrich and I met with Max Fanning and Ron Rasmussen of the Colorado Department of Transportation to discuss the possibility of milling and overlaying Elkhorn Avenue. As you know, Mr. Fanning determines whether or not a local highway qualifies for overlaying. He did not want to overlay until he was assured that the water main under the highway was in good enough condition that it would not cause problems to the new asphalt for a reasonable amount of time. We told him that the Public Works Department would investigate the condition of the water line, pitt together a cost estimate for possible repairs, and give him a tentative date of repairs so that he could schedule the asphalt project. Obviously, if the cost of the water main repairs was not economically feasible, then the possibility of the road work would be questionable. The limits of the proposed asphalt project would be from the 34/36 intersection to the West Elkhorn/Bypass intersection, and the project would be phased. Phase 1 would be from the West Elkhorn/Bypass intersection, east to the West Park Shopping Center. Phase 2 would be from the shopping center east to the 34/36 intersection. R6-1 4 tl>. 1, ~J Mr. Fanning felt that if funding was available, Phase 1 could be accomplished in the spring of 1994. He felt that this section would not be affected by the water main repairs since he was not concerned with the water main repair history in that area. Because of this, the early scheduling might be feasible. Phase 2 could begin in the spring of 1995 which would allow possible water main repairs to be performed in 1994. After repairs to the main were made, the Town would be fairly confident that the water main would not cause leakage problems within a reasonable amount of time. I would guess that a "reasonable amount of time" is approximately five years. Currently, the Water Department personnel are studying the condition of the main line and are preparing a cost estimate for repairs. This study will be completed by March 12. If the cost is acceptable in terms of an anticipated 1994 budget and Amendment 1, then Norb and I will send Max Fanning a letter of tentative commitment and will request to proceed with the above mentioned project. Remember that this project has not been approved and all schedules are tentative. BL:ck copy: Norb Aldrich R6-2