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Home My WebLink AboutPACKET Community Development 2009-11-05Preparation date: 10-28-09 * Revision date: 11/03/09 AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE November 5,2009 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) COMMUNITY SERVICES DEPARTMENT a) RECOMMENDATIONS TO TOWN BOARD: i) Winter Festival - Request to Use Bond Park - Mgr. Winslow b) REPORTS: i) Reporting Schedule for Community Services Department - Dir. Kilsdonk ii) Senior Center Monthly Report - Mgr. Mitchell iii) Museum Monthly Report - Mgr. Fortini 3) COMMUNITY DEVELOPMENT DEPARTMENT a) RECOMMENDATIONS TO THE TOWN BOARD: i) The Neighborhood Revised Agreements and Fee Waiver Request - Dir. Joseph b) REPORTS: i) Community Development Financial Report - Dir. Joseph ii) Monthly Building Permit Summary - Dir. Joseph 4) ADMINISTRATION a) RECOMMENDATIONS TO THE TOWN BOARD: * i) EPURA Boundary Adjustment Town Administrator Halburnt b) REPORTS: i) PIO Quarterly Report - PIO Rusch NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: Admin iR3045 Sent: Tuesday, November 03,2009 9:24 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 2080 ST. TIME 11/03 09:19 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 T / 5 i Preparation date: 10-28-09 * Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE November 5,2009 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) COMMUNITY SERVICES DEPARTMENT a) RECOMMENDATIONS TO TOWN BOARD: i) Winter Festival - Request to Use Bond Park - Mgr. Winslow b) REPORTS: i) Reporting Schedule for Community Services Department - Dir. Kilsdonk ii) Senior Center Monthly Report - Mgr. Mitchell iii) Museum Monthly Report - Mgr. Fortini 3) COMMUNITY DEVELOPMENT DEPARTMENT a) RECOMMENDATIONS TO THE TOWN BOARD: i) The Neighborhood Revised Agreements and Fee Waiver Request - Dir. Joseph b) REPORTS: i) Community Development Financial Report - Dir. Joseph ii) Monthly Building Permit Summary - Dir. Joseph 4) ADMINISTRATION a) RECOMMENDATIONS TO THE TOWN BOARD: i) EPURA Boundary Adjustment - Town Administrator Halburnt b) REPORTS: i) PIO Quarterly Report - PIO Rusch NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. f ?24, Cynthia Deats From: Admin iR3045 Sent: Monday, November 02, 2009 12:20 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 2078 ST. TIME 11/02 12:15 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 l ! F '1 1 # ht ' Preparation date: 10-28-09 * Revision date: 11/03/09 AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE November 5,2009 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) COMMUNITY SERVICES DEPARTMENT a) RECOMMENDATIONS TO TOWN BOARD: i) Winter Festival - Request to Use Bond Park - Mgr. Winslow b) REPORTS: i) Reporting Schedule for Community Services Department - Dir. Kilsdonk ii) Senior Center Monthly Report - Mgr. Mitchell iii) Museum Monthly Report - Mgr. Fortini 3) COMMUNITY DEVELOPMENT DEPARTMENT a) RECOMMENDATIONS TO THE TOWN BOARD: i) The Neighborhood Revised Agreements and Fee Waiver Request - Dir. Joseph b) REPORTS: i) Community Development Financial Report - Dir. Joseph ii) Monthly Building Permit Summary - Dir. Joseph 4) ADMINISTRATION a) RECOMMENDATIONS TO THE TOWN BOARD: * i) EPURA Boundary Adjustment Town Administrator Halburnt b) REPORTS: i) PIO Quarterly Report - PIO Rusch NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. 1 , ' , 1-1 1 Community Services Department Memo To: Community Development Committee From: Bo Winslow - Fairgrounds, Events and Facilities CC: Jacqueline Halburnt, Lowell Richardson and Betty Kilsdonk Date: November 5,2009 Re: Winter Festival - Request to use Bond Park - BACKGROUND: The Estes Area Lodging Association (EALA), Eagle Rock School, Merchants Association, CVB, Town of Estes Park, Wedding Association, Estes Valley Partners for Commerce (EVPC), Estes Valley Recreation and Parks District (EVRPD), the Bed and Breakfast Assoc., and several other local groups are working together to create a Winter Festival in Estes Park on January 16 &17, 2010. The goal of this festival is to bring people to town during a slow time of the year. They have formed a committee to provide a variety of different adivities that would give tourists many options of things to do while they are in Estes. The Winter Festival Committee is requesting to hold one of their many events in Bond Park. The park would be used both days fromll am - 4pm for the following activitiesÂ·: -snowman building contest -snowball making contest -a tent with arts and crafts -chili cook off -hospitality tent -beer, wine, and cheese tent -vendor tents All required special licensing regarding alcohol and food service shall meet local requirements. The Town's Parks Department has approved the use of the park as well as the hauling in of snow if necessary. Set up for the event will start on January 15 with cleanup ending on January 18. 1 P'' i kt ' There will be a need to block off 5 parking places for event parking/loading/ unloading. The committee is expecting 10-15 vendors. All vendor trailers will be parked at the fairgrounds. Per department policy, new events in Bond Park must be approved by the Town Board. BUDGET/COST: The event shall generate $400 dollars in park rental fees and $20 per vendor for a potential total income of $600-$700. Expenses shall be staff time only (approx. 10 hrs). Recommendations to the Town Board: Staff recommends the following motion: I move to approve the use of Bond Park on January 16 &17, 2010 for the new event, Winter Festival. 1,L' 1 kit, Community Services Department Memo TO: Trustees Levine, Eisenlauer, and Miller From: Betty Kilsdonk, Community Services Director CC: Jacqueline Halburnt and Lowell Richardson Date: 11/5/2009 Community Services Department Reporting Schedule The CVB had previously established a quarterly reporting schedule to the Community Development Committee. I would like to continue this practice with the new Community Services Department as follows: January: Visitor Services, Museum February: Sales & Marketing, End-of-Year report for Community Services Department March: Senior Center, Fairgrounds/Events April: Visitor Services, Museum May Sales & Marketing June Senior Center, Fairgrounds/Events July Visitor Services, Museum August Sales & Marketing September Senior Center, Fairgrounds/Events October Visitor Services, Museum November Sales & Marketing December Senior Center, Fairgrounds/Events ACTION ITEMS: None BUDGET/COST: NA RECOMMENDATIONS: None 1 Community Services Department Meno To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Lori Mitchell, Senior Center Manager CC: Jacquie Halburnt, Lowell Richardson, Betty Kilsdonk Date: November 5,2009 Re: ESTES PARK SENIOR CENTER - General Report November SENIOR CENTER PROGRAMS / EVENTS November 4 "Stay N' Balance" - easy and practical tips to improve balance /fall prevention tips November - "The US. Supreme Court" - a 6-week series continues November 10 Low Vision Support Group - support for local residents with visual needs November 11 Veteran's Day lunch - reduced lunch price of $3.00 and free lunch for veteran'sÂ·, sponsored by Catering for All Occasions November 12 Day trip: "World War II in Story and Song" - Loveland Senior Center November 18 Medicare counseling appointments November 19 Medicare Prescription Drug Plan counseling appointments November 24 Annual Thanksgiving Feast and Silent Auction of pies and baked goods (Auction benefits EPSCC, Inc.) November 26 & 27 Senior Center closed for the Thanksgiving holiday December 4 Decorate for the Holidays - baked goods and social while decorating the Senior Center The Senior Center offers a wide variety of drop-in events such as mahjongg, art and craft studios, Tri Fit, ZUMBA and Tai Chi fitness classes, bridge, pinochle, pool, a wellness blood pressure clinic and more. 2010 Food services Catering for All Occasions (CAO) has been the food service provider at the Senior Center since the privatization of food services on 7/15/03. In August 2008, staff established an ad hoc committee including Senior Center Inc. Board members and facility users to examine the food services program with the intention of preparing a Request for Proposal (RFP) for 2009. The outcome was that CAO was selected as the food service provider and was awarded an annual contract for 2009 with a renewal option for 2010 and 2011. The 2010 food services contract with CAO is the same as the 2009 contract. There are no changes. The annual subsidy amount has not increased since 2003, when it was $25,000. In fact, in 2008 the amount decreased by $2600 to $22,400, to offset increases in Town expenses related to food services. The subsidy amount for 2010 remains a flat fee for service of $22,400. Should funds not be appropriated for 2010, the Town may terminate this agreement as of December 31, 2009. STATISTICS Year-to-date 9.30.09 Senior Center statistics attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 1 1 / 1 1 Estes Park Senior Center - Meal Programs Report 9.30.09 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month September = 327 2005 Total = 4,876 2006 Total = 4,651 Month to 2007 Total = 4.056 month 2008 Total = 4,736 comparison 2008 YTD = 3,557 September 2009 YTD = 3,377 - 600 2005 424 - 500 2006 456 - 1 ~--->4<ht h'~ 1~~><" 2007 - 300 352 - 200 2008 383 - 100 2009 327 111111111111 0 JFMAMJJASOND -2005 - 2009 -2006 2007 - 2008 Dining Room Meals Previous Month August = 754 = 75% capacity Current Month September = 716 = 71% capacity Month to month YTD average capacity 2009 = 66.89% comparison YTD average capacity 2008 = 68.89% Includes take-out meals (2 ), member (615) and non-member meals( 99 ) September 2005 Total = 9,854 - 1400 2006 Total = 9,275 2005 2007 Total = 9,588 - 1200 955 2008 Total = 8,265 - 1000 2006 2008 YTD = 6,314 /" LA"Â»444 868 2009 YTD = 6,082 ,Â«.1 1+ Ty - 800 2007 . 13/ - 600 733 1 -400 2OO8 735 - 200 2009 111111111111 0 716 JFMAMJJASOND -+- 2005 - 2009 - 2006 YTD 1 2007 - 2008 1 , Senior Center Meal Programs Report 9.30.09 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 Month to 1600 month Comparison 1400 3 - -1-2\10\ September 12OO 2005 r~~ ~1_hÂ«-~â‚¬~Â© 1379 1000 ,/ \3<1 200Â§ 800 1324 600 2007 1085 400 2008 200 - 1118 2009 40*4<444444 10# h A Combined Meal Programs - Yearly Comparisons 16000 - 2003 14000 11,356 -2004 13,937 12000 - 2005 14,730 10000 - 292P 8000 - 2007 13,644 6000 - 2008 13,001 - 2009 4000 2009 2000 ~- YTD 0 . 9,459 1,111 11 'J Senior Center Programs / Activity Attendance Report 9.30.09 page 3 Attendance at Activities and Programs - 2500 Month to Current month September = 1,661 month (in number of visitsdrop-in and planned programs combined) comparison 2005 Total = 10,411 2006 Total = 12,411 - 2000 September 2007 Total = 14,089 2008 Total = 14,441 2005 1071 2008 YTD = 11,293 - 1500 2009 YTD = 12,437 - 2006 -/A\ 1248 10Â»42=Er - - 1000 2007 1375 ~~ - 500 1456 2008 2009 1661 111111111111 0 JFMAMJJASOND Previous month - August 2009 "Planned Programs" Potential or Ideal Capacity 482 "Planned Programs /% Utilization .* 604 or 125% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 1,161 Current month - September "Planned Programs" Potential or Ideal Capacity 764 "Planned Programs /% Utilization .* 784 or 103% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 877 YTD average programs capacity 2009 = 104.00% YTD average programs capacity 2008 = 98.00% I L 5, Senior Center / Facility Overall Attendance 9.30.09 page 4 2500 -4,--2009 YTD = 14,650 2000 Sept.= 2,017 -0- 2005 Year Total 1500 17,857 Sept. = 1,788 A 2006 17,471 Sept. = 1,659 500 -4,-- 2007 Year Total 18,510 Sept. = 1,780 0 0* y *99- $506 ./ ss" ts> *;P,f or> ~sJ @P -0- 2008 Year total 17,562 Sept. = 1,841 2009 Senior Center Rentals 2009 Senior Center Non-Rental Users January (0) January TOEP meetings (5) February (0) Rider Advisory (7) March (0) NARFE (7) April (0) February CIA (25) Sister Cities (6) May Ranch Meadows HOA NARFE (16) meeting (35) March CIA (50) June Friehe party (70) NARFE (15) Criswell party (29) Sister Cities (5) July (0) TOEP (11) August (0) April TOEP (20) September Grosboll reunion (23) NARFE (18) Sister Cities (6) May TOEP (28) Sister Cities (11) Rider Advisory (10) 2009 Year to date: 157 NARFE (19) 2005 rental users = 393 Parade of Years (77) 2006 rental users = 426 June TOEP (13) 2007 rental users = 721 Sister Cities (4) 2008 rental users = 599 July TOEP (30) August Car Club (29); Housing Authority (18); TOEP (5); Sister Cities (10); County Commissioner (25) September TOEP (32); Car Club (8); Special Transit open house (30); Low vision support group (3); County Commissioners (22); Sister Cities (5); Rider Advisory (7); NARFE (15); Vision Fair (133) 2009 Year to date: 711 2005 non-rental users = 1295 2006 non-rental users = 286 2007non-rental users = 249 2008 non-rental users = 270 1 4 ' 11:1 Community Services Department Memo TO: Trustees Levine, Eisenlauer, and Miller From: Derek Fortini, Museum Manager CC: Jacqueline Halburnt, Lowell Richardson, and Betty Kilsdonk Date: 11/5/2009 Ongoing Special Exhibits: To January 3, 2010.- Patchwork Storytellers. Quilts from the Museum's collection. To April 25, 2010: Rocky Mountain Elk: A Local History This exhibit talks about elk and their influence in Estes Park. The reception on October 2,2009 was very successful with just under 100 people attending. Upcoming Exhibit: January 29-July 3. Artist-in-Residence Program //: An update of a popular show we produced in 2002 on RMNP's longstanding Artist-in-Residence program. The Park does not have a display space and will be collaborating with the Museum for the exhibit. Opening reception: 1/29/10, 5-7 PM. Upcoming Programs November 14: Care of Photographs at the Estes Park Museum: An American Heritage Preservation Project. Museum Manager/Curator of Exhibits Derek Fortini will offer a program at 2:00 p.m. at the Museum entailing the re-housing project made possible by an NEH Preservation Assistance grant. November 21. Hand-Coloring Greeting Cards for Kids with Cheryl Pennington. Back by popular demand! Children and their parents are invited to join artist Cheryl Pennington from 1 :00 - 2:00 p.m. as she demonstrates the art of hand-coloring on reproductions of classic Thanksgiving and Christmas greeting cards from her grandmother's circa 1910 collection. Landscaping Grant We applied for a small grant to the Larimer County Open Lands program in support of an irrigation and xeriscape landscaping plan for the grounds. The work would be done over two years in partnership with the Parks Department, the Museum Friends 1 1,11, 14:1 & Foundation, and the Gardening Club. The Museum Friends group is making this project the subject of their holiday solicitation letter. With the combination of county and private funding, and Town labor, we will enhance the site for outdoor programming. Facility Study This past August, two surveyors spend almost a week at the museum assessing the facility under a National Endowment for the Humanities grant. The attached "Collections Storage and Climate Control Feasibility Study" is the report of their findings. ACTION ITEMS: None BUDGET/COST: NA RECOMMENDATIONS: None â€¢ Page 2 y Estes Park Museum September, 2009 September 2009 Attendance 959 Gallery Visitors Hydroplant Visitors* 125 Programs and Tours-Museum 63 Total SeptemberAttendance Programs and Tours-Hydroplant 12 Estes Park Museum and Hydroplant Group Meetings and Rentals 284 20000- Total Attendance & Programs-Museum & Hydro 1443 Programs and Tours Capacity 129 18000- I 15689I Programs and Tours Percentage Utilization 58 16000- - 14000- ~-~-~-~ -~ - Museum & Hydro Programs and Tour-Detail: 12000--a=.-1-1-1- 9-4 Drawing Program 10 9-9 RMNP Historic Lodge Tour 13 10000- -~ -~-~-1 -1- 9-10 RMNP Historic Lodge Tour 13 8000- -.-~ -~ - ~ -~- 9-11 RMNP Historic Lodge Tour 13 9-13 Emporia State University Conservation Program 8 9-19 Livestock in the National Parks Program 6 9-21 HP Tour 12 2000-- -- ~ 0 - Museum Meetings and Rentals-Detail: 2005 2006 2007 2008 2009 9-2 Fire Services 19 9-4 Dem Family Birthday Party 28 9-9 CVB Ambassadors Meeting 45 9-10 Landscape Committee 6 9-14 Museum Friends & Car Club 22 9-17 Rooftop Rodeo 30 9-18 Car Club Potluck 28 9-19 Nursing Class Reunion 20 9-24 Friends Board 14 9-25 Vision Fair 72 Hydroplant Visitation & Tours Year-to-Date 20071536 20081537 20092120 Total Attendance Year-to-Date: 200717307 200817494 200916965 *Hydroplant Museum operates from Memorial Day through Labor Day (May 26 to September 6,2009). Collections Storage and Climate Control Feasibility Study Estes Park Museum Estes Park, Colorado e ...a, 131:- 1 IE .1. . 10 4 . Â· 1 I. ./ I 6 "11 Â¥ 1 .r--1 / /1 1, 1 1 ' 4 i -w 6.. 74. .0 Â¢ 1 2 September 21, 2009 1 1,2, Samuel Anderson & Allen Bohnert Collections Storage and Climate Control Feasibility Study* Estes Park Museum Estes Park, Colorado September 21,2009 *This project was funded by a National Endowment for the Humanities' Preservation Assistance Grant; Award #: PG-50666-09. Any views, findings, conclusions or recommendations expressed in this report do not necessarily represent those of the National Endowment for the Humanities. During the week of August 3,2009, Allen Bohnert and Sam Anderson visited the Estes Park Museum to evaluate and define collections storage requirements and storage condition requirements, and to develop a plan for achieving a suitable collections management facility on the fairgrounds immediately adjacent to the existing museum. In addition to establishing the criteria, size and possible layout for the new building, and estimating the cost o f planning, building and moving into the building, the visiting team was also asked to evaluate the possibility of introducing environmental controls to the museum's two outbuildings. This document summarizes the architectural aspects of the study and addresses the collections analysis and storage recommendations. Various addenda provided by each Mr. Anderson and Mr. Bohnert supplement the report. The visiting team was hosted by Betty Kilsdonk, Director and Derek Fortini, Curator of Collections and Exhibits. During the week, the team met with Friends President John Roehl and Vice President Mike Oline, the Fairgrounds' Director of Business Development Tom Pickering and Events Manager Bo Winslow, Town Financial Director Steve McFarland, Fire Chief Scott Dorman, and Public Works Director Scott Zurn. Program - basic requirements and size Mr. Bohnert established three different programs for the collections storage facility - varying by number of staff and degree o f compact storage - ranging in size from 4,700 gsf to 6,500 gsf. The gsf was arrived at using a Curatorial Facilities Calculator developed by the National Park Service. To use this program the team examined the museum's existing collection storage furniture, determined needed storage equipment and floor storage for over-sized objects, and the overall functionality of the new facility. This information was then entered into the program to come up with three alternative Estes Park Museum Collections Facility Study, September 21, 2009 1 1''ll Samuel Anderson & Allen Bohnert scenarios for the facility. The basic assumptions and data used in the calculator for each o f the alternatives are included as Appendix A. The facility calculator (or program) is available on line at https://www. arcforms.info/downloads/client.php?directory=npsfiles. In addition to collections storage space, the program includes, as needed, functional spaces for open staff office space, a research area and library within the staff suite, a processing area adjacent to the staff area, a loading dock, holding/quarantine space, break room, general storage, janitor's closet, rest room(s), and mechanical/electrical/security room. The calculator also has the capability of including spaces for public exhibits, an auditorium, open or visible storage options and regular public tours. These more public functions were not included in the new Estes Park Museum facility to help minimize the building's size and cost. A copy of the program facility calculator was downloaded onto the Museum Director's computer prior to the team finishing the on-site work for this project. The museum can create other gsf alternatives for a new facility should the need arise. Program - siting and appearance Mr. Pickering presented and reviewed the Stanley Park Master Plan Concept Documents of 02/22/05 and noted some changes in the plan as it approaches implementation. The plan will accommodate a collections storage building just east ofthe former RMNP HQ, as long as it does not extend too far east into the zone established for water retaining basins. He indicated that a building of roughly 6,000 sf should fit nicely in that spot, and said that it would be best to locate it towards the south side, near the planned perimeter road (which will approximately follow the original racetrack path) rather than further down the slope. Ms. Kilsdonk found this an agreeable approach. It will allow for some amount of retaining pool to be located below the building, if need be. (Note: also see programming - fire protection, below.) Mr. Pickering reviewed the Architectural Design Criteria for New and Remodeled Structures at the Stanley Park Fairgrounds (April 2009) and gave a copy to the team for their re ference. The most recent expansion of the Museum (the meeting room section) complies with these criteria, so it will be readily possible to design the new collections storage facility such that it will comply with the Design Criteria and harmonize with the (Hwy. 36 side of the) museum as well. The concept design as developed during the visit complies with these criteria. (See Appendix D) The ultimate design should incorporate suitable grade revisions to direct surface water and roof runoff away from the building, and to limit problems from vegetation. Program - climate control criteria The team and museum staff established climate control criteria for the new facility based on the collections, but also with regard for the prevailing exterior climate at Estes Park. Estes Park Museum Collections Facility Study, September 21, 2009 2 Samuel Anderson & Allen Bohnert These criteria are summarized herewith: SeasonRel Humidity Setpoint Range Temp Setpoint Ranize Winter 43% RH 44- 5% 68Â° F +/- 3Â° F Summer varies 43% to 50%* +/- 5% 73Â° F +/- 3Â° F *The exterior humidity levels during the summer are usually low but occasionally reach higher levels for several days or a week at a time. The visiting team feels it is acceptable to allow the interior conditions to "ramp" up gradually during such periods. The Image Permanence Institute has made two preservation related calculators available on its website (http://www.imagepermanenceinstitute.org). One tool is "The Preservation Calculator" and the other is "The Dew Point Calculator." Both tools graphically illustrate the detrimental effects of temperature and relative humidity on museum collections. This can then help justify, as needed, the need for certain HVAC system requirements. These criteria shall be applied throughout the new facility except in the loading dock, the mechanical room, and the entry vestibules. This will allow museum staff to move objects freely to the various staff areas without constraint. (The holding room will also have one or two large freezers for pest eradication of incoming objects, if necessary.) Program - envelope criteria The visiting team strongly recommends that the building envelope provide substantial thermal insulation and a well positioned, well installed, continuous air-vapor barrier. Good thermal insulation helps to shield the collections from exterior temperature fluctuations, protects against condensation, and reduces energy operating costs throughout the life ofthe facility. A reliable air-vapor barrier is also necessary for prevention of condensation. Neither the museum staff nor the relevant codes dictate masonry or concrete exterior walls. Given the Stanley Park Design Criteria and the need to control construction costs, the exterior walls may be composed of light gauge metal framing, and the roof may be composed of metal deck and fireproof sheathing. The Design Criteria call for pitched roofs, so the most reasonable structure would be composed of steel columns with open (pitched) steel trusses. Program - fire protection and detection Estes Park Museum Collections Facility Study, September 21, 2009 3 Samuel Anderson & Allen Bohnert The Fire Chief noted that the fire detection and alarm system should comply with NFPA 72. The team also recommends inter-connecting the fire alarm system with the security system so that any alarms are picked up by the town dispatcher monitoring the security system. The team recommends a wet pipe sprinkler system, since such systems are reliable, easy to maintain, economical, and unlikely to fail or leak if properly installed. The fire chief noted that water pressure in this part oftown is very high and that the design team should even consider a pressure reducing valve for the sprinkler system. The facility must be designed and sited such that fire trucks can drive to within 150 feet of the building and the fire department connection point. It was agreed that this would most readily be achieved by providing vehicular access not from Fourth Street or Hwy. 36 but from the perimeter or cross-axial drives of the fairgrounds, either of which will in turn be accessible from Fourth Street. Ms. Kilsdonk confirmed with the Town Administration that the new building could be "addressed" accordingly (since the fire department responds according to the address on file with the department). A fire hydrant must also be located within 150 feet of the driveway; this may require an additional hydrant depending on how the rest of the fairgrounds project is ultimately developed. As a result of these requirements and the site requirements noted above, it was decided that pedestrian access will be achieved via an extension of the walkway currently running from the museum to the RMNP HQ building (to the northwest side of the new facility), while vehicular access will be from the fairgrounds road to the southeast side of the facility. Metal roofing (standing seam, green color) complies with both the design criteria and fire-resistance goals. (The site is outside of the wildfire zone but embers might still be carried from the zone to the proposed site.) The exterior walls will probably be finished in wood and stone (as at the existing museum). The exterior wall assembly should include two layers of gypsum wall board, however, to achieve a one hour fire resistance rating. The mechanical room walls should be composed to achieve a four hour fire resistance rating, and the collections storage space should be separated from adjacent spaces by drywall partitions achieving at least a two hour fire resistance rating. See Appendix B for a series of basic museum fire-protection guidelines commonly recommended for museums and curatorial facilities. Program - security system and procedures The visiting team recommends that the project be designed with perimeter detection and access control, interior detection and monitoring, and new staff procedures. The built in system should include key-card/push-pad stations at the two exterior doors and at the two sets of doors to the collections storage room. Closed circuit television cameras should monitor all four of these doors (from inside). The interior should be fitted with glass Estes Park Museum Collections Facility Study, September 21, 2009 4 '' 1 Samuel Anderson & Allen Bohnert break detectors (at rooms with fenestration), motion detectors, and vibration sensing devices. Selected doors should be fitted with magnetic contact sensors. Key cards should be issued and retrieved daily. Each staff member should have her/his particular access code matched to her/his card, with access limited to the hours and locations that each staff person is authorized for access. Museum administration should execute rigorous background checks of all potential staff, volunteers, and "contract workers." No unsupervised visitors should be allowed anywhere in the building. Camera images should be monitored steadily during open and closed hours. Recordings of all camera images should be stored securely for suitable lengths of time. See Appendix C for a series of basic museum security guidelines commonly recommended for museums and curatorial facilities. Program - lighting The visiting team recommends that the lighting system in the collection storage room should be controlled with motion detectors or via a time clock, to limit the duration of illumination. All fixtures should be installed with filtration against ultraviolet light. Fluorescent lights are suitable for collections storage as long as the tubes are fitted with UV filtration sleeves. (At compact storage, the fixtures should run perpendicular to the storage cabinets.) Lighting in non-collection spaces should be energy efficient and readily maintainable. Program - emergency systems and redundancy Given the limited budget for the new facility and the relatively brief periods of power loss experienced historically, it is not recommended to have an on-site back-up power supply for the entire facility. A battery system or small emergency generator should be provided for the fire alarm, security and other life-safety systems. For the same reasons, it is not reasonable for the mechanical system to be designed with major redundancy. However, the building envelope should be designed to allow the space to "coast" as long as possible i f there is an interruption to power, and the climate control system should be configured so that any interruption in power provides a signal with adequate time and ability to close the outside air intake. The electrical panel for the new facility should be equipped with a switch whereby a portable generator can be plugged in as needed. Program - indoor air quality The design team should design the building and the systems to minimize the introduction and spread of troublesome chemicals. The specifications for building materials should explicitly limit construction to materials that do not include urea formaldehyde, sulfur ammonia, volatile organic compounds, acids, or other chemicals that are dangerous to the Estes Park Museum Collections Facility Study, September 21, 2009 5 I/,l i. A Samuel Anderson & Allen Bohnert collections. Prior to the design of the air handler, samples of local air should be taken and analyzed to determine if pollution levels are such that gaseous phase filtration is warranted. Outbuildings: comments regarding environmental controls Ms. Kilsdonk asked the visiting team to consider the possibility of introducing environmental controls to the two existing outbuildings: the smalllog cabin and the former Headquarters of the Rocky Mountain National Park. The log cabin is a wood structure with furniture that serves as an exhibit itself. It is currently unheated, although there is an unused stove as part of the exhibit. The visiting team does not believe it is advisable to introduce either a heating system or a cooling system into this structure. The condition of the structure and contents do not seem to be deteriorating particularly quickly under the current set of circumstances, and any new system would necessarily compromise the integrity of the cabin as an artifact. It-could also create problems (for example, by heating the cabin one might attract insects and other vermin). The headquarters building is currently fitted with a forced air heating system and no air conditioning. The museum staff provided the visiting team with hygro-thermograph sheets showing remarkably consistent temperature and relative humidity readings for the headquarters building in various seasons - even without air conditioning, the interior space typically fluctuates less than 15Â°F and 15 %RH within any given 24 hour period. Based on this performance to date, and given the cost and complexity of adapting the building envelope to more sophisticated climate control systems, the visiting team does not recommend modifying or expanding the headquarters building systems. However, the team strongly recommends the introduction of data logging equipment that will measure and record the temperature and relative humidity automatically (for future reference and evaluation), and also that the return grille at the furnace/blower should be cleared of all obstructions. Furthermore, the furnace should be evaluated to make sure that it is in good working order and the filter is clean. Existing off-site collection storage facility: comments regarding fire alarms The existing off-site facility where the collections are stored does not have either a fire alarm system or a fire suppression system. The visiting team strongly urges the Museum to introduce a fire detection system connected to the town monitoring system, allowing a prompt response in the event of a fire. Appendix D incorporates the conceptual building functionality and a suggested floor plan developed during the on-site work. The following table illustrates the estimated costs for the project if it were undertaken as a non-phased or lump sum project. Estes Park Museum Collections Facility Study, September 21, 2009 6 ,.,I ..,1 I Samuel Anderson & Allen Bohnert Table 1 Estimated costs of construction, design, furniture, and other project costs Construction Cost (building) as of 08/2009: 1,000,000 Site development costs: 150,000 Contingency (15%): 150,000 Escalation (2 years at 4%): 104.080 Construction Cost Estimate for 2011: 1,404,080 Total Estimated Hard Costs as a non-phased project: $ 1,404,080 Furniture cost (including collections furniture): 30,000 Collection storage equipment est. $20,000 Architectural and Engineering fees (10%): 143,000 EPM project management costs: 40,000 Collections housing and relocation costs: 86,500 Includes Collection Storage Plan Includes professional staffto move collections Site survey, geotechnical test bores (to be verified): 35,000 Miscellaneous: 20,000 Total Estimated Soft Costs as a non-phased project: $ 354,500 Total Estimated Project Costs as a non-phased project*: $ 1,758,580 *It should be noted that the total cost of occupying the new facility will also include a substantial cost for preparing the collections to be moved, moving the collections to the new facility, and then installing them in the new facility. The following priorities are recommended to ensure the overall collections move is not considered as simply 'add on duties' to the limited number of staff and the suitable preparations are made to ensure the move is undertaken by trained personnel. lst Priority. Complete a comprehensive storage plan based upon space allocations (tentatively approved) for new facility. This plan will be directly useful when the Estes Park Museum Collections Facility Study, September 21, 2009 7 .' ' I 1 Samuel Anderson & Allen Bohnert museum requests grant funding to support the collection move/storage upgrades. Storage plans typically include: a. a thorough evaluation of existing storage equipment and its use, b. recommended floor layout for storage equipment in new spaces, c. recommendations for supplies and equipment to support moving collection from the old storage areas to the new facility (once completed), d. recommendations for new and additional storage furniture (use as much of the existing storage furniture as is feasible), e. estimated costs for preparing collections for new storage space (preventive maintenance cleaning, extensive pest monitoring, plan for packing for the move in a manner that minimizes unpacking at the new facility, and anticipated costs for hiring trained personnel and/or entering into contracts for these and related activities). 2nd Priority(s). Purchase supplies and equipment to prepare for move; ensure quality storage environment for supplies. Hire or contract for professional museum collection packing/moving assistance; do not add this workload to current limited number of permanent staff. 3~ Priority(s). Undertake museum collection packing and moving to/unpacking at new facility (after facility has been completed, reviewed, and finished 'curing'); some packing in preparation of facility being completed can be undertaken; move collections to new storage equipment already in place according to storage plan/layout. Track changes in object storage location and update condition information (to the extent possible) to ensure museum maintains accurate and up to date location and preservation data for collections. Move existing storage equipment to the new facility as the equipment is emptied and cleaned. Always include personnel costs for work to be performed. Phased Construction In order to reduce the capital cost in any given year, the project could be constructed in phases. Some of the collection has been stored in an off-site facility without heating or cooling, and without fire protection, fire alarm, or security systems. It would be a significant improvement to move some of the collection to the new facility with a well insulated envelope, fire alarm and fire suppression, and a limited security system even before the building was 100% complete. This could be achieved by completing site and technical work first, followed by construction of the central portion of the building first, and then constructing the southern and northern portions in subsequent phases. This would allow for some of the collections to be moved adjacent to the museum into a thermally insulated, secure, fire alarmed facility, with limited heating but no cooling or humidity control before the construction is complete. In rough terms, the first phase Estes Park Museum Collections Facility Study, September 21, 2009 8 , Samuel Anderson & Allen Bohnert focuses on site preparation, engineering and architectural work, and collection storage planning. Building construction would begin during the second phase, for roughly half of the total building construction cost. The two subsequent phases each cost roughly one quarter of the total project construction cost. Overall project management fees, collection storage or other equipment purchases, and collection move costs are also spread out over the all phases of the project. However, it should be noted that by phasing the project, the construction cost increases due to increased yearly escalation of estimated construction costs. Additionally, the total project would probably escalate somewhat (ca. 10%), partly because of repeated mobilizations and partly due to the effects of inflation. Phased Project Estimated Cost Totals (See Appendix E for detailed cost breakdown) Phase 1 total: $385,000 Phase 2 total: $760,100 Phase 3 total: $491,425 Phase 4 total: $436,425 Phased Project Total: $2,072,950 Samuel Anderson Samuel Anderson Architects 307 W. 38 St. New York, NY 10018 T: 212-564-7002 x 111 F: 212-564-8233 sam@samuelanderson.com Allen Bohnert Museum Management and Planning Consultant 223 Fairfield St. Decatur, GA 30030 T: 404-378-8573 allenbohnert@hotmail.com Estes Park Museum Collections Facility Study, September 21, 2009 9 1 e , 1 I . J Samuel Anderson & Allen Bohnert Cover photographs 1 and 2: Allen Bohnert. Estes Park Museum Collections Facility Study, September 21, 2009 10 fN E 3 I ased 6002/OE/OI ua~e Aq pe,edaid August 6,2009 Maximizes Personnel and no use of compact storage Mid-range personnel and use of compact storage Minimal personnel and use of compactor storage Supports monthly tours Supports weekly tours No officially scheduled tours (less public space required) Space for Museum Library (not museum Collection) Space for Museum Library (not museum Collection) Space for Museum Library (not museum Collection) Researcher Space, w/ small locker area Researcher Space, w/ small locker area Researcher Space, w/ small locker area Staff office/work station space Staff office/work station space Staff office/work station space Calculator considers museum objects (8632 items) separately Calculator considers museum objects (8632 items) separately Calculator considers museum objects (8632 items) separately from collection archival items (14383 Documentary Artifacts) from collection archival items (14383 Documentary Artifacts) from collection archival items (14383 Documentary Artifacts) Considers collection growth @ 2.5% per year for 20 years Considers collection growth @ 2.5% per year for 20 years Considers collection growth @ 23% per year for 20 years d upon growth for past 10 years Based upon growth for past 10 years Based upon growth for past 10 years Isolation Room and freezer space Isolation Room and freezer space Isolation Room and freezer space Collection storage equipment: both existing and new Collection storage equipment: both existing and new Collection storage equipment: both existing and new Includes open storage viewing concept Includes open storage viewing concept approach uses 1 less 4'*10' shelf than 1 or 2 Uses compact storage for archives and shelving Includes open storage viewing concept Standard Museum cabinets not on compact storage Uses compact rc ves and shelving stor~~lf~,5eau/h~abinets not on compact storage Approach # 3 Staff include 2 perm. & 6 part time (interns, volunteers) Staff include 2 perm. & 4 part time (inters, volunteers) Staff include 1 perm. & 2 part time Bathroom Bathroom Collection processing space Collection processing space Collection processing space Standa Staff spaces 885 sq ft 540 sq ft gross 6500 sq ft 5600 sq ft 4700 sq ft Processing 210 sq ft 210 s 210 sq ft 207 sq ft Approach #1 Approach # 2 Public spaces 730 sq ft 2500 sq ft tare @ 2~re 207 sq ft ESTES Park Museum - Facility Calculations**/Background Data Object storage 3112 sq ft 1071 sq ft 915 sq ft 810 sq ft 1262 sq ft library w 207 sq ft 00 Al I rN â€¢-1 (N Eoo/00--- -1 - Al AIN k X E2 I - NES 12 E & 1. I 2 93ed 600Z/OEM waite Aq paiedaid August 6,2009 Storage Equipment (or equipment with equivalent foot print) used in space calculation includes standard wardrobe cabinet standard wardrobe cabinet, new standard museum cabinet, new standard oublewide museum cabinet, new slotted rack shelving (10' L x 4' W)* slotted rack shelving, new (10' L x 4' W)* shelving (3 L x 1.5' D) existing and new shelving (3 L x 1.5' D) existing and new painting rack, large (12' L x 3' W) painting rack, small (4' L x 4' W) painting rack, small, new (4'W x 4'L) text,lectz 12' 0 floor storage, organ & secretary (pallet?) ** NPS Museum facility calculator on line at: https://www.arcforms.info/downloads/client.php?directory=npsfiles r storage, fire cart & truck bed = est. size/or equivalent foot print wbiner 1 '. 4 '' Appendix B: Recommended Fire Protection Guidelines (general) Collections Storage and Climate Control Feasibility Study Estes Park Museum Estes Park, Colorado September 21, 2009 The following are a series of general museum fire-protection guidelines commonly recommended for museums and curatorial facilities: â€¢ Wet or Dry Pipe water suppression systems should be installed with new construction, retrofitted where appropriate to protect existing structures. Flow valves should be monitored so that activation will initiate an alarm at a monitoring station. â€¢ Main sprinkler valves should be secured in the open position by chain and padlock, if not equipped with a tamper detection device. â€¢ Smoke detectors or air sampling systems should be installed as early warning devices as specified by manufacturers recommendations and NFPA 72E (Standard on Automatic Fire Detectors). Smoke detectors are commonly recommended rather than ionization detectors for many installations because of their advantage in detecting smoldering fires. â€¢ Heat sensing fire detectors should be installed in areas that have accumulations of dust, carbon monoxide fumes from vehicles, fireplace smoke, boiler rooms, kitchens, and as recommended by manufacturer's guidelines. â€¢ Internal audible/visual signaling devices should be installed so that signals may be audible behind every closed door in each building, and visual signals may be observed in each location by hearing impaired persons, including passageways, as required by the Americans With Disabilities Act (ADA). â€¢ Manual pull stations should be installed along marked exit routes, at a height which may be easily accessed by wheelchair-bound persons (see ADA requirements). Appendix B, Estes Park Museum Collections Facility Study, September 21, 2009 â€¢ An external audible/visual signaling device should be placed so that passing patrols, neighbors, or others may hear or see a signal initiation. â€¢ All devices should report to a UL approved fire alarm panel (commercial or residential determined by local code and building use) either by direct wire, multiplex wire, or radio transmitter. â€¢ An auxiliary (UPS system preferred) power supply should be capable of maintaining system operation for 24 hours, operate all alarm indicating appliances for evacuation for 5 minutes.' Where possible, fire system controls should be linked to emergency generators. Surge protection devices should be installed on all fire control panels. â€¢ Alarm signals should be transmitted to a central alarm monitoring station off site, or proprietary central alarm monitoring station on site, by Digital Alarm Communication Transmitter (DACS), or Digital Alarm Signal Transmitter (DART). â€¢ A device which activates audible signaling devices to an on-site monitoring station when telephone service is out or disconnected should be installed on the telephone connection. â€¢ A redundant, or alternative transmittal device, should be installed to automatically activate when the primary transmission source is disabled. â€¢ A remote annunciation panel should be installed near the primary fire response entrance so that responding fire units may be advised of alarm initiation sources. â€¢ A mandatory maintenance schedule which includes the regular testing of all fire/smoke sensing devices should be initiated, utilizing personnel instructed in the proper inspection and servicing of detection devices. Smoke detection devices should be scheduled for cleaning and testing no less than annually. When installed in a dirty or dusty environment, detectors should be cleaned more frequently, based on accumulation of foreign matter. Each inspection and service response should be documented. â€¢ Any fire related incidents, inspections, drills, or servicing should be documented in a separate log which is located near the primary fire control panel in each building. 1 See NFPA 72, Standard for the Installation, Maintenance, and Use of Protective Signaling Systems, 5.3.3 Secondary Supply Capacity and Sources. Appendix B, Estes Park Museum Collections Facility Study, September 21, 2009 1 /1, .P'11 â€¢ Occupants of building should conduct practice evacuations, no less than once each calendar year. â€¢ Evacuation plans with clearly marked routes should be posted in appropriate locations on each building floor. â€¢ Fire extinguishers and hose connections should be inspected at least one each year, and these inspections documented on attached inspection cards. All fire extinguishers should be hung on appropriate metal fittings. â€¢ All staff members should take part in an annual practice that includes the activation of a fire extinguisher in the suppression of a live controlled fire (conducted by a fire department). â€¢ The fire detection system should be an "addressable" system in which each device regularly annunciates its status to the control system. When an alarm is initiated, the device initiating that alarm would be identified. â€¢ The responding fire agency should be provided with the means to enter the premises without delay, either by "Knox Box", electronic access card, or other means. â€¢ The responding fire agency should be familiarized with the facilities by the conduct of an annual tour. Floor plans, indicating standpipe connections, fire alarm panels, and other fire system devices should be provided to the fire department. â€¢ "As-built" drawings of the fire detection system should be provided by the vendor at the time of installation, and available for inspection by authorized persons. Appendix B, Estes Park Museum Collections Facility Study, September 21, 2009 .':. Appendix C: Recommended Security Guidelines (general) Collections Storage and Climate Control Feasibility Study Estes Park Museum Estes Park, Colorado September 21, 2009 The following museum security guidelines are also recommended in protecting museum facilities: â€¢ Building exteriors, and particularly entryways and areas of concealment, should be welllighted by automatic lighting devices which may include: â€¢ Dusk to dawn high intensity discharge lighting and/or motion sensing floodlights. Automatic timer activated lighting. â€¢ All exterior doors should be secured by double cylinder dead bolts, or electronic latching devices. The "throw" of the bolt should extend at least one inch into the door strike. Door strikes should be of hardened steel, at least six inches in length, and secured to the doorframe by screws that extend through the doorframe into the adjacent stud (at least 4"). Door latching detectors should be installed to verify that doors are closed and locked. Note: Designated fire exits must provide free egress. Use of panic bar equipped doors is preferable. Where dead-bolt locks are installed, they must remain open during normal operating hours, and a sign instructing building operators, "must remain unlocked during normal operating hours" needs to be posted above the lock. Delayed access electronically controlled doors are acceptable in some jurisdictions. Check with fire marshal before installing any controls on marked fire exits. â€¢ For all doors which open outward and utilize exterior hinges - the hinge pins should be: Secured by manufacturer's internal locking device. Spot welded to negate pin removal. Special nails or screws installed between doorframe and edge of door that hold the door in place when all pins are removed. â€¢ All windows should be fixed, without the possibility of opening â€¢ All exterior doors should be protected by a concealed magnetic detection device. These may include a wafer type device located at the installer's discretion along Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 the doorframe and door edge or a plunger type device located at the inner edge of the doorframe. â€¢ Motion-sensing devices should be installed according to manufacturer's specifications and include these considerations: Devices are to be walk-tested prior to completing the installation. Silicone is placed in the opening between the alarm wire and the detector to deter the entry of insects that render the detector ineffective. â€¢ In those areas where rodents, moths, or other insects are prevalent, only those detectors that are not sensitive to insects, or include "pet alley" masking devices should be utilized. Dual technology or "tri-tech" or similar technology sensors should be considered. â€¢ Walk test device lights should be covered after installation. â€¢ Sensors should be placed to deny access to vital storage areas, and within collection storage rooms so that the room is covered by the range of one or more detectors. â€¢ Passive infrared detectors should not be placed in areas where direct sunlight or extreme temperature change may affect the detector. â€¢ Intrusion alarm control panels should be placed in an area that is inaccessible to staff members not responsible for the use or maintenance of the system, and may not be easily located or accessed by the general public. The room in which the panel is located should be protected by recommended devices, such as magnetic door contacts on the entry door, volumetric motion detection within the room, and glass break detection i f window glass is present. The panel itself should include a tamper switch on the panel door. Many commercial alarm panels come equipped with rechargeable batteries capable of operating the system in a monitor mode for up to 24 hours, and in a transmit mode for up to 10 minutes. â€¢ Since many museums may be located in areas of frequent lightning strikes, additional requirements should include: Replace control panel batteries no less than annually, and, after every power outage lasting more than three hours. Install surge protection on control panel power supplies, or, install Uninterrupted Power Supply (UPS), or assure that control panel is included in site emergency generator system â€¢ Alarm activation/deactivation keypads should be located in accordance with normal entry/exit patterns of the staff. Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 PIll ...11 â€¢ Keypads should include the following features: A system status light for "ready", and "alarm". Capability of at least thirty separate activation codes. Annunciation of fault or alarm activation zones. Tamper proof installation. Capability oftransmitting silent "panic" signal. Capability of activating audible signaling devices. â€¢ Devices may transmit alarm signals to the control panel by direct wire, multiplex, or radio transmitted means. â€¢ Audible signaling devices should be located throughout the building interior, and at least one location on the building exterior. The exterior device should be located so that it may be heard by passing patrols, or other persons within the complex. â€¢ Alarm signals, when transmitted off-site, should be transmitted by a Digital Alarm Communicator Transmitter (DACT), or Digital Alarm Radio Transmitter (DART). The ONLY alarm messages transmitted on a radio communications system should be by code, when certified law enforcement officers relay alarm information necessary for proper response. â€¢ Devices that activate audible signaling devices to operate when telephone service is disabled or cut should be installed. â€¢ Redundant or alternate signaling systems should be installed to transmit a signal when the primary means of alarm transmission is disabled or does not function. â€¢ All alarm activation messages should be received in an approved, 24-hour, central alarm monitoring station or proprietary alarm monitoring station, 1 The alarm monitoring station, if proprietary, must be secured at all accesses by proper locking devices. Entry to the monitoring station should be by authorized personnel only. A viewing port should be installed in station entry doors. A separate "panic" device, transmitting a silent alarm to an outside agency, should be installed in each monitoring station. The Security Alarm Monitoring Station should be a secure facility, either within an existing structure or as a separate structure. 1 See NFPA 71, Standard for the Installation, Maintenance, and Use of Signaling Systems for Central Station Service. Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 1 0,1 Ati' â€¢ Only those systems that are nationally distributed, have ready availability of replacement parts, and offer complete manufacturer's installation guidelines and specifications should be utilized. â€¢ Only certified alarm technicians, or in-house staff specifically trained in the installation, service, or maintenance of intrusion alarm equipment should be given access to control panels or authorized to work on system components. â€¢ All devices within a system should be activated and tested at least once each year. A log should be maintained for each test. â€¢ "As built" drawings showing wire runs, device location, device specifications, and system particulars are required for new system installations, and should be maintained on-site in a secure location. â€¢ Law enforcement officers from responding agencies should be familiarized with each intrusion or panic/duress alarm system. â€¢ A surge protection device to protect against nearby lightning strikes should be installed on all alarm control panels. An uninterrupted power supply (UPS) should be considered for each alarm system control installation. When automatic gas or diesel operated generators are in use within a facility, alarm systems should be wired to take advantage ofthese generators during a power outage. â€¢ Video surveillance is an expensive proposition, not just in the cost of cameras, but also in how they will be mounted, protected from weather, and extensive cabling to return the camera signals back to the monitoring station. Recent developments in video technology now point to digital technology in a vastly improved ability to monitor, store, and enhance video imagery. The significant advantage lays in the ability to capture any image, convert it to a digital image, enhance it, transmit it, or store it indefinitely. â€¢ In a digital video system, signals may be stored on the hard drive of a PC, through the use of a digital video recorder. The PC allows the operator to retrieve select images, enhance them far beyond the ability of the naked eye, and transmit these images to other locations within the system. â€¢ Video surveillance cameras are recommended for placement as follows: The main entry of each Museum facility and within museum exhibit areas. At the personnel entry of non-public buildings, to reasonably observe activities in designated parking areas and at the main entry to each collections storage area or vault. Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 1 '1, ':,1 1 1 . tr~~1Crl I 1 446- 1 j 2.remÂ· tift!-91!94 | I t==i ch ;71 . gl I j .. 1 AUL/â‚¬20.1-1 L-OAb,N4 peck. L J.-Â· . C .'' 9L . : Rooft | /1 : .Â·< -L_ L_:U'-:6: 7< 1 1 - - -1 Â·>-'1~Â·)22 1:-.i.*'07~ dll F r< 1 n-1 1 i 31 1 l 1 1 1 3 I - 1 -- T 1 1 3- 1 r. 24..Leer-10Â¢4 S 1 ..--Il--*--- - STOTLA 4F- 1 1 + -l 1 3 -- --1 1 1 1 1 l 1 2 1. 1 1 1 I wc. 11 : .,85 --* ---LI 1 ---111 f M-- d 1 apir UL-Â·- 1.1 - I--38 -LE .' i . BeDâ€¢k art. ~ .. W.C. fl_ r _-| L - -- ~ L =J 1 FROCESS,N<A' LOBBY ' L---1 Lr-0 1 1 IL.-r STAFF/L.,Btk-7 C I f f'14# BIhEE ' 1 0) . ... -I lo i pr. f 3. r- n A-J U u Ul 1 ' 1 1 1 SAMUEL ANDERSON ARCHITECTS ESTES PARK MUSEUM FLOOR PLAN 307 W 38 ST NEW YORK NY 10018 COLLECTION STORAGE FACILITY T: 212 564 7002 F: 212 564 8233 SCALE: 1/16"=1'-0" AUGUST 21, 2009 1 . 92.i .4 1 B j. i@2 i (1 r i.-&3/* t./ / . r i 1 '*lip â€ž ; & 7. 2 1 1 1 1:' ' '3*. ./ /4:*aIZ'k /4- / >1, 1 1 7 , *J...4 '.4.: 4~ 1 141 1 4 .9-I 1-1 -'. 1 , 1 1 -4 -PS j %4 .494 â€¢ i 1 ,~Â»-1 . 4. Â·i '4 9~ /:.' 1 ..4 P . C 1 -<-. , 11 4 4 -4.34 ~ 1 ~ i - 7 - / -,1 ' 47 1 /4:. S it O /.. , j l.41/ , '. ...L 6,3 61 /<2~39/; 1 ./ i 2.<74,WAAL / }. # , t, I , 1 ' 9 . 1 1 /1, , 1, --&70 F i D /1.1 4... 2 1 "r I D '' I, 4 i .'11. . "t. , 44 1=70 ' F i ,-71 *4*1 4 - 414.- / Â£>C ' L "-K- 4 * , 1 .. 9. S.I. ,..9)~~ . 7,Â» 4 K / . e - t. . A. :t ...'- 1 l. 1 ..A-'h> -l- 7 / U ~MUEL ANDERâ‚¬BTÂ£~CHITECTS_ ES'TES PARK MUSEUM SITE PLAN 3#Mil#I#IlliOZQO!( NY 10018 ooli~CTION STORAGE FACILITY T: 212 564 ** SCALE: 1" = 50' AUGUST 21, 2009 . '41,2, .-â€¢â€¢ 44-. Appendix E Phased Construction and Work Estimates: Proposed Estes Park Museum Collection Management Facility Activity and related costs Phase I Phase 2 Phase 3 Phase 4 Totals Site Development Costs $140,000 $10,000 $150,000 Contingency $20.000 $50,000 $50,000 $30,000 $150,000 Construction Cost (building est 8/2009) $500,000 $250,000 $250,000 $1,000,000 Cost Escalation Est. 2 yrs @ 4% $40.000 $80.000 $60,000 $40,000 $220,000 Total Estimated Hard Costs $200,000 $630,000 $360,000 $330,000 $1.520,000 Architectural and Engineering Fees (ca. 10%) $80,000 $21,000 $21,000 $21,000 $143,000 Site Survey and Geotech Bores $35,000 $35,000 Museum Collection Storage Plan $15,000 $15,000 Museum Collection Storage Museum Equipment $10,000 $20,000 $30,000 Museum Collection Storage Supplies and Relocation Work $5,000 $10,000 $25,750 $30,750 $71,500 EPM Project Management $10.000 $10,000 $10.000 $10,000 $40,000 Miscellaneous $5,000 $10,000 $10,000 $5,000 $30,000 Total Estimated Soft Costs $150,000 $61,000 $86,750 $66,750 $364,500 Subtotal $350,000 $691,000 $446,750 $396,750 $1,884,500 Estimated additional cost by phasing project ca. 10% ea year $35,000 $69,100 $44,675 $39,675 $188,450 Total $385,000 $760,100 $491,425 $436,425 $2,072.950 Est. Phased Project Total 52,072.950 / I Community Services Department Memo TO: Community Development Committee From: Bo Winslow - Fairgrounds, Events and Facilities Cc: Jacqueline Halburnt, Lowell Richardson and Betty Kilsdonk Date: November 5,2009 Re: Winter Festival - Request to use Bond Park BACKGROUND: The Estes Area Lodging Association (EAU\), Eagle Rock School, Merchants Association, CVB, Town of Estes Park, Wedding Association, Estes Valley Partners for Commerce (EVPC), Estes Valley Recreation and Parks District (EVRPD), the Bed and Breakfast Assoc., and several other local groups are working together to create a Winter Festival in Estes Park on January 16 &17, 2010. The goal of this festival is to bring people to town during a slow time of the year. They have formed a committee to provide a variety of different activities that would give tourists many options of things to do while they are in Estes. The Winter Festival Committee is requesting to hold one of their many events in Bond Park. The park wo u ld be u sed both d ays fro m 1 1 a m - 4 p m fo r the following activities: -snowman building contest -snowball making contest -a tent with arts and crafts -chili cook off -hospitality tent -beer, wine, and cheese tent -vendor tents All required special licensing regarding alcohol and food service shall meet local requirements. The Town's Parks Department has approved the use of the park as well as the hauling in of snow if necessary. Set up for the event will start on January 15 with cleanup ending on January 18. . :,4, . 'It 1 There will be a need to block off 5 parking places for event parking/loading/ unloading. The committee is expecting 10-15 vendors. All vendor trailers will be parked at the fairgrounds. Per department policy, new events in Bond Park must be approved by the Town Board. BUDGET/COST: The event shall generate $400 dollars in park rental fees and $20 per vendor for a potential total income of $600-$700. Expenses shall be staff time only (approx. 10 hrs). Recommendations to the Town Board: Staff recommends the following motion: I move to approve the use of Bond Park on January 16 &17, 2010 for the new event, Winter Festival. Community Services Department Memo To: Trustees Levine, Eisenlauer, and Miller From: Betty Kilsdonk, Community Services Director CC: Jacqueline Halburnt and Lowell Richardson Date: 11/5/2009 Community Services Department Reporting Schedule The CVB had previously established a quarterly reporting schedule to the Community Development Committee. I would like to continue this practice with the new Community Services Department as follows: January: Visitor Services, Museum February: Sales & Marketing, End-of-Year report for Community Services Department March: Senior Center, Fairgrounds/Events April: Visitor Services, Museum May Sales & Marketing, Gnd,of-*earem:lf=*7mtment June Senior Center, Fairgrounds/Events July Visitor Services, Museum August Sales & Marketing September Senior Center, Fairgrounds/Events October Visitor Services, Museum November Sales & Marketing December Senior Center, Fairgrounds/Events ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None 1 Hll 1-illill@Ile , r 1 Community Services Department MenD To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Lori Mitchell, Senior Center Manager CC: Jacquie Halburnt, Lowell Richardson, Betty Kilsdonk Date: November 5,2009 Re: ESTES PARK SENIOR CENTER - General Report November SENIOR CENTER PROGRAMS / EVENTS November 4 "Stay N' Balance" - easy and practical tips to improve balance /fall prevention tips November - "The US. Supreme Court" - a 6-week series continues November 10 Low Vision Support Group - support for local residents with visual needs November 11 Veteran's Day lunch - reduced lunch price of $3.00 and free lunch for veteran'si sponsored by Catering for All Occasions November 12 Day trip: "World War II in Stog and Song" - Loveland Senior Center November 18 Medicare counseling appointments November 19 Medicare Prescription Drug Plan counseling appointments November 24 Annual Thanksgiving Feast and Silent Auction of pies and baked goods (Auction benefits EPSCC, Inc.) November 26 & 27 Senior Center closed for the Thanksgiving holiday December 4 Decorate for the Holidays - baked goods and social while decorating the Senior Center The Senior Center offers a wide variety of drop-in events such as mahjongg, art and craft studios, Tri Fit, ZUMBA and Tai Chi fitness classes, bridge, pinochle, pool, a wellness blood pressure clinic and more. 2010 Food services Catering for All Occasions (CAO) has been the food service provider at the Senior Center since the privatization of food services on 7/15/03. In August 2008, staff established an ad hoc committee including Senior Center Inc. Board members and facility users to examine the food services program with the intention of preparing a Request for Proposal (RFP) for 2009. The outcome was that CAO was selected as the food service provider and was awarded an annual contract for 2009 with a renewal option for 2010 and 2011. The 2010 food services contract with CAO is the same as the 2009 contract. There are no changes. The annual subsidy amount has not increased since 2003, when it was $25,000. In fact, in 2008 the amount decreased by $2600 to $22,400, to offset increases in Town expenses related to food services. The subsidy amount for 2010 remains a flat fee for service of $22,400. Should funds not be appropriated for 2010, the Town may terminate this agreement as of December 31, 2009. STATISTICS Year-to-date 9.30.09 Senior Center statistics attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 1 Estes Park Senior Center - Meal Programs Report 9.30.09 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month September = 327 2005 Total = 4,876 2006 Total = 4,651 Month to 2007 Total = 4,056 month 2008 Total = 4,736 comparison 2008 YTD = 3,557 September 2009 YTD = 3,377 600 2005 424 - 500 2006 456 9 \1 - 2007 - 300 352 - 200 2008 383 - 100 2009 327 IIIIIIIIIII0 JFMAMJJASOND -2005 -2009 -2006 -2007 -2008 Dining Room Meals Previous Month August = 754 = 75% capacity Current Month September = 716 = 71% capacity Month to month YTD average capacity 2009 = 66.89% comparison YTD average capacity 2008 = 68.89% Includes take-out meals (2 ), member (615) and non-member meals( 99 ) September 2OO5 Total = 9,854 - 1400 2006 Total = 9,275 2005 2007 Total = 9,588 - 1200 955 2008 Total = 8,265 - 1000 2006 2008 YTD = 6,314 -1 - 868 - 800 2007 - . 1 ---I=.- - 600 733 1 - 400 2008 735 - 200 2009 ~ ~ ~ ~ 1 1 I I I O 716 JFMAMJJASOND -+- 2005 - 2009 - 2006 YTD -*- 2007 + 2008 Senior Center Meal Programs Report 9.30.09 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 Month to month 1600 Comparison 1400 Â»--4t>34>c~ September 1200 2005 1379 1000 %51*LE>/ 2006 800 - 1324 6OO 2007 1085 400 2008 200 - 1118 ' 2009 -1043 h A Combined Meal Programs - Yearly Comparisons 16000 0 2003 14000 11,356 - 2004 13,937 12000 - 2005 14,730 10000 0 21929 8000 0 2007 13,644 6000 - - 2008 13,001 0 2009 4000 2009 2000 YTD L 9,459 Senior Center Programs / Activity Attendance Report 9.30.09 page 3 8ttendance at Activities and Programs 2500 Month to C urrent month September = 1,661 month (ki number of visits drop-in and planned programs combined) comparison 2005 Total = 10,411 2006 Total = 12,411 - 2000 September 2007 Total = 14,089 2008 Total = 14,441 2005 1071 2008 YTD = 11,293 - 1500 2009 YTD = 12,437 2006 1248 r f- -1000 2007 1375 2008 ~~ - 500 1456 2009 1661 11111111111 0 JFMAMJJASOND Previous month - August 2009 "Planned Programs" Potential or Ideal Capacity 482 "Planned Programs /% Utilization" * 604 or 125% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 1,161 Current month - September "Planned Programs" Potential or Ideal Capacity 764 "Planned Programs /% Utilization .* 784 or 103% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 877 YTD average programs capacity 2009 = 104.00% YTD average programs capacity 2008 = 98.00% i 1.4, Senior Center / Facility Overall Attendance 9.30.09 page 4 2500 -4,--2009 YTD = 14,650 Sept.= 2,017 2000 Year Total 1500 ~ -0--2005 17,857 Sept. = 1,788 11 2006 1000 t Year Total 17,471 Sept. = 1,659 500 -0--2007 Year Total 18,510 Sept. = 1,780 0 9+ 40 ,/. 49* *Â¢ SS#. 190, *P 46 0(> 40 y -0- 2008 Year total 17,562 Sept. = 1,841 2009 Senior Center Rentals 2009 Senior Center Non-Rental Users January (0) January TOEP meetings (5) February (0) Rider Advisory (7) NARFE (7) March (0) February CIA (25) April (0) Sister Cities (6) May Ranch Meadows HOA NARFE (16) meeting (35) March CIA (50) June Friehe party (70) NARFE (15) Criswell party (29) Sister Cities (5) July (0) TOEP (11) August (0) April TOEP (20) September Grosboll reunion (23) NARFE (18) Sister Cities (6) May TOEP (28) Sister Cities (11) Rider Advisory (10) 2009 Year to date: 157 NARFE (19) 2005 rental users = 393 Parade of Years (77) 2006 rental users = 426 June TOEP (13) 2007 rental users = 721 Sister Cities (4) 2008 rental users = 599 July TOEP (30) August Car Club (29); Housing Authority (18); TOEP (5); Sister Cities (10); County Commissioner (25) September TOEP (32); Car Club (8); Special Transit open house (30); Low vision support group (3); County Commissioners (22); Sister Cities (5); Rider Advisory (7); NARFE (15); Vision Fair (133) 2009 Year to date: 711 2005 non-rental users = 1295 2006 non-rental users = 286 2007non-rental users = 249 2008 non-rental users = 270 1 1 Community Services Department Memo To: Trustees Levine, Eisenlauer, and Miller From: Derek Fortini, Museum Manager CC: Jacqueline Halburnt, Lowell Richardson, and Betty Kilsdonk Date: 11/5/2009 Ongoing Special Exhibits: To January 3,2010: Patchwork Storytellers. Quilts from the Museum's collection. To April 25, 2010: Rocky Mountain Elk: A Local History This exhibit talks about elk and their influence in Estes Park. The reception on October 2,2009 was very successful with just under 100 people attending. Upcoming Exhibit: January 29-July 3: Artist-in-Residence Program //: An update of a popular show we produced in 2002 on RMNP's longstanding Artist-in-Residence program. The Park does not have a display space and will be collaborating with the Museum for the exhibit. Opening reception: 1/29/10, 5-7 PM. Upcoming Programs November 14-. Care of Photographs at the Estes Park Museum: An American Heritage Preservation Project. Museum Manager/Curator of Exhibits Derek Fortini will offer a program at 2:00 p.m. at the Museum entailing the re-housing project made possible by an NEH Preservation Assistance grant. November 21: Hand-Co/oring Greeting Cards for Kids w#h Chery/ Pennington. Back by popular demand! Children and their parents are invited to join artist Cheryl Pennington from 1 :00 - 2:00 p.m. as she demonstrates the arl of hand-coloring on reproductions of classic Thanksgiving and Christmas greeting cards from her grandmother's dma 1910 collection. Landscaping Grant We applied for a small grant to the Larimer County Open Lands program in support of an irrigation and xeriscape landscaping plan for the grounds. The work would be done over two years in partnership with the Parks Department, the Museum Friends & Foundation, and the Gardening Club. The Museum Friends group is making this project the subject of their holiday solicitation letter. With the combination of county and private funding, and Town labor, we will enhance the site for outdoor programming. Facility Study This past August, two surveyors spend almost a week at the museum assessing the facility under a National Endowment for the Humanities grant. The attached "Collections Storage and Climate Control Feasibility Study" is the report of their findings. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None 1 - ~g' Estes Park Museum September, 2009 September 2009 Attendance Gallery Visitors 959 Hydroplant Visitors* 125 Programs and Tours-Museum 63 *~ Septelliberkttenct ance Estes Park Museum:uid Hydroplant Programs and Tours-Hydroplant 12 Group Meetings and Rentals 284 20000 Total Attendance & Programs-Museum & Hydro 1443 Programs and Tours Capacity 129 18000- Eil{B--12# 1156891 ic- Programs and Tours Percentage Utilization 58 16000-- 4 I Â« S 0 5 /: Â£ 2,, 0 124101 ., , 14. 2 4% f.'3. Museum & Hydro Programs and Tour-Detail: 1 1 20 111 12000--Â·- Â·:<::4 ---- i,Q - -t~~4 --741>~, - 1 **; - 9-4 Drawing Program 10 , >~ Re . 0 9-9 RMNPHistoric Lodge Tour 13 10000--7 Â«-try -Â·- Fit---12--1Â·~ - 9-10 RMNP Historic Lodge Tour 13 80007-4- 01 -- 4 -Ile- Â§2- 9-11 RMNP Historic Lodge Tour 13 6000 4-- 0 - 4%14 -Â·-- W -IG - <t 3- 9-13 Emporia State University Conservation Program 8 - I 4000 - 7- A - -t -73 -- :61 - 1 9-19 Livestock in the National Parks Program 6 9-21 HP Tour 12 2000-f- i - - - 0 Museum Meetings and Rentals-Detail: 2005 2006 2007 2008 2009 9-2 Fire Services 19 9-4 Dern Family Birthday Party 28 9-9 CVB Ambassadors Meeting 45 9-10 Landscape Committee 6 9-14 Museum Friends & Car Club 22 9-17 Rooftop Rodeo 30 9-18 Car Club Potluck 28 9-19 Nursing Class Reunion 20 9-24 Friends Board 14 9-25 Vision Fair 72 Hydroplant Visitation & Tours Year-to-Date 2007 1536 2008 1537 2009 2120 Total Attendance Year-to-Date: 2007 17307 2008 17494 2009 16965 *Hydroplant Museum operates from Memorial Day through Labor Day (May 26 to September 6,2009). $ I.Â·6/**:'' , '11 Collections Storage and Climate Control Feasibility Study Estes Park Museum Estes Park, Colorado 7 - Z 1: I 'd?, *F d , .lt *â€¢.Ive/1. 3 I mâ‚¬124* 4 1 T- rd r . 1,-r. .. .-7. 2.11 L . ..1- t,U /1 2 7..14 â€¢mol Â£- 1 - ..4 101 + . .' L..6.1 . 3/ 1 A.1~1 4 :2 7, .t 1 I i A .., . p . Ailit . 1 2 September 21, 2009 ' i'' ' Samuel Anderson & Allen Bohnert Collections Storage and Climate Control Feasibility Study* Estes Park Museum Estes Park, Colorado September 21, 2009 *This project was funded by a National Endowment for the Humanities' Preservation Assistance Grant; Award #: PG-50666-09. Any views, findings, conclusions or recommendations expressed in this report do not necessarily represent those of the National Endowment for the Humanities. During the week of August 3,2009, Allen Bohnert and Sam Anderson visited the Estes Park Museum to evaluate and define collections storage requirements and storage condition requirements, and to develop a plan for achieving a suitable collections management facility on the fairgrounds immediately adjacent to the existing museum. In addition to establishing the criteria, size and possible layout for the new building, and estimating the cost of planning, building and moving into the building, the visiting team was also asked to evaluate the possibility of introducing environmental controls to the museum's two outbuildings. This document summarizes the architectural aspects of the study and addresses the collections analysis and storage recommendations. Various addenda provided by each Mr. Anderson and Mr. Bohnert supplement the report. The visiting team was hosted by Betty Kilsdonk, Director and Derek Fortini, Curator of Collections and Exhibits. During the week, the team met with Friends President John Roehl and Vice President Mike Oline, the Fairgrounds' Director of Business Development Tom Pickering and Events Manager Bo Winslow, Town Financial Director Steve MeFarland, Fire Chief Scott Dorman, and Public Works Director Scott Zurn. Program - basic requirements and size Mr. Bohnert established three different programs for the collections storage facility - varying by number of staff and degree of compact storage - ranging in size from 4,700 gsf to 6,500 gsf. The gsf was arrived at using a Curatorial Facilities Calculator developed by the National Park Service. To use this program the team examined the museum's existing collection storage furniture, determined needed storage equipment and floor storage for over-sized objects, and the overall functionality of the new facility. This information was then entered into the program to come up with three alternative Estes Park Museum Collections Facility Study, September 21, 2009 1 , Samuel Anderson & Allen Bohnert scenarios for the facility. The basic assumptions and data used in the calculator for each of the alternatives are included as Appendix A. The facility calculator (or program) is available on line at https://www.arcforms.info/downloads/client.php?directory=npsfiles. In addition to collections storage space, the program includes, as needed, functional spaces for open staff office space, a research area and library within the staff suite, a processing area adjacent to the staff area, a loading dock, holding/quarantine space, break room, general storage, janitor's closet, rest room(s), and mechanical/electrical/security room. The calculator also has the capability of including spaces for public exhibits, an auditorium, open or visible storage options and regular public tours. These more public functions were not included in the new Estes Park Museum facility to help minimize the building's size and cost. A copy of the program facility calculator was downloaded onto the Museum Director' s computer prior to the team finishing the on-site work for this project. The museum can create other gsf alternatives for a new facility should the need arise. Program - siting and appearance Mr. Pickering presented and reviewed the Stanley Park Master Plan Concept Documents of 02/22/05 and noted some changes in the plan as it approaches implementation. The plan will accommodate a collections storage building just east of the former RMNP HQ, as long as it does not extend too far east into the zone established for water retaining basins. He indicated that a building of roughly 6,000 sf should fit nicely in that spot, and said that it would be best to locate it towards the south side, near the planned perimeter road (which will approximately follow the original racetrack path) rather than further down the slope. Ms. Kilsdonk found this an agreeable approach. It will allow for some amount of retaining pool to be located below the building, if need be. (Note: also see programming - fire protection, below.) Mr. Pickeringreviewed the Architectural Design Criteria for New and Remodeled Structures at the Stanley Park Fairgrounds (April 2009) and gave a copy to the team for their reference. The most recent expansion of the Museum (the meeting room section) complies with these criteria, so it will be readily possible to design the new collections storage facility such that it will comply with the Design Criteria and harmonize with the (Hwy. 36 side of the) museum as well. The concept design as developed during the visit complies with these criteria. (See Appendix D) The ultimate design should incorporate suitable grade revisions to direct surface water and roof runoff away from the building, and to limit problems from vegetation. Program - climate control criteria The team and museum staff established climate control criteria for the new facility based on the collections, but also with regard for the prevailing exterior climate at Estes Park. Estes Park Museum Collections Facility Study, September 21, 2009 2 Samuel Anderson & Allen Bohnert These criteria are summarized herewith: SeasonRel Humidity Setpoint Ranize Temp Setpoint Range Winter 43% RH 44- 5% 68Â° F +/- 3Â° F Summer varies 43% to 50%* 44- 5% 73Â° F +/- 3Â° F *The exterior humidity levels during the summer are usually low but occasionally reach higher levels for several days or a week at a time. The visiting team feels it is acceptable to allow the interior conditions to "ramp" up gradually during such periods. The Image Permanence Institute has made two preservation related calculators available on its website (http://www.imagepermanenceinstitute.org). One tool is "The Preservation Calculator" and the other is "The Dew Point Calculator." Both tools graphically illustrate the detrimental effects of temperature and relative humidity on museum collections. This can then help justify, as needed, the need for certain HVAC system requirements. These criteria shall be applied throughout the new facility except in the loading dock, the mechanical room, and the entry vestibules. This will allow museum staff to move objects freely to the various staff areas without constraint. (The holding room will also have one or two large freezers for pest eradication of incoming objects, if necessary.) Program - envelope criteria The visiting team strongly recommends that the building envelope provide substantial thermal insulation and a well positioned, well installed, continuous air-vapor barrier. Good thermal insulation helps to shield the collections from exterior temperature fluctuations, protects against condensation, and reduces energy operating costs throughout the life of the facility. A reliable air-vapor barrier is also necessary for prevention of condensation. Neither the museum staff nor the relevant codes dictate masonry or concrete exterior walls. Given the Stanley Park Design Criteria and the need to control construction costs, the exterior walls may be composed of light gauge metal framing, and the roof may be composed of metal deck and fireproof sheathing. The Design Criteria call for pitched roofs, so the most reasonable structure would be composed of steel columns with open (pitched) steel trusses. Program - fire protection and detection Estes Park Museum Collections Facility Study, September 21, 2009 3 4,1,1 4, d ' ' 1 Samuel Andenon & Allen Bohnert The Fire Chief noted that the fire detection and alarm system should comply with NFPA 72. The team also recommends inter-connecting the fire alarm system with the security system so that any alarms are picked up by the town dispatcher monitoring the security system. The team recommends a wet pipe sprinkler system, since such systems are reliable, easy to maintain, economical, and unlikely to fail or leak if properly installed. The fire chief noted that water pressure in this part of town is very high and that the design team should even consider a pressure reducing valve for the sprinkler system. The facility must be designed and sited such that fire trucks can drive to within 150 feet of the building and the fire department connection point. It was agreed that this would most readily be achieved by providing vehicular access not from Fourth Street or Hwy. 36 but from the perimeter or cross-axial drives of the fairgrounds, either of which will in turn be accessible from Fourth Street. Ms. Kilsdonk confirmed with the Town Administration that the new building could be "addressed" accordingly (since the fire department responds according to the address on file with the department). A fire hydrant must also be located within 150 feet of the driveway; this may require an additional hydrant depending on how the rest ofthe fairgrounds project is ultimately developed. As a result of these requirements and the site requirements noted above, it was decided that pedestrian access will be achieved via an extension of the walkway currently running from the museum to the RMNP HQ building (to the northwest side ofthe new facility), while vehicular access will be from the fairgrounds road to the southeast side of the facility. Metal roofing (standing seam, green color) complies with both the design criteria and fire-resistance goals. (The site is outside of the wildfire zone but embers might still be carried from the zone to the proposed site.) The exterior walls will probably be finished in wood and stone (as at the existing museum). The exterior wall assembly should include two layers of gypsum wall board, however, to achieve a one hour fire resistance rating. The mechanical room walls should be composed to achieve a four hour fire resistance rating, and the collections storage space should be separated from adjacent spaces by drywall partitions achieving at least a two hour fire resistance rating. See Appendix B for a series ofbasic museum fire-protection guidelines commonly recommended for museums and curatorial facilities. Program - security system and procedures The visiting team recommends that the project be designed with perimeter detection and access control, interior detection and monitoring, and new staff procedures. The built in system should include key-card/push-pad stations at the two exterior doors and at the two sets of doors to the collections storage room. Closed circuit television cameras should monitor all four of these doors (from inside). The interior should be fitted with glass Estes Park Museum Collections Facility Study, September 21,2009 4 '1' " Samuel Anderson & Allen Bohnert break detectors (at rooms with fenestration), motion detectors, and vibration sensing devices. Selected doors should be fitted with magnetic contact sensors. Key cards should be issued and retrieved daily. Each staff member should have her/his particular access code matched to her/his card, with access limited to the hours and locations that each staff person is authorized for access. Museum administration should execute rigorous background checks of all potential staff, volunteers, and "contract workers." No unsupervised visitors should be allowed anywhere in the building. Camera images should be monitored steadily during open and closed hours. Recordings of all camera images should be stored securely for suitable lengths of time. See Appendix C for a series of basic museum security guidelines commonly recommended for museums and curatorial facilities. Program - lighting The visiting team recommends that the lighting system in the collection storage room should be controlled with motion detectors or via a time clock, to limit the duration of illumination. All fixtures should be installed with filtration against ultraviolet light. Fluorescent lights are suitable for collections storage as long as the tubes are fitted with UV filtration sleeves. (At compact storage, the fixtures should run perpendicular to the storage cabinets.) Lighting in non-collection spaces should be energy efficient and readily maintainable. Program - emergency systems and redundancy Given the limited budget for the new facility and the relatively brief periods of power loss experienced historically, it is not recommended to have an on-site back-up power supply for the entire facility. A battery system or small emergency generator should be provided for the fire alarm, security and other life-safety systems. For the same reasons, it is not reasonable for the mechanical system to be designed with major redundancy. However, the building envelope should be designed to allow the space to "coast" as long as possible if there is an interruption to power, and the climate control system should be configured so that any interruption in power provides a signal with adequate time and ability to close the outside air intake. The electrical panel for the new facility should be equipped with a switch whereby a portable generator can be plugged in as needed. Program - indoor air quality The design team should design the building and the systems to minimize the introduction and spread of troublesome chemicals. The specifications for building materials should explicitly limit construction to materials that do not include urea formaldehyde, sulfur ammonia, volatile organic compounds, acids, or other chemicals that are dangerous to the Estes Park Museum Collections Facility Study, September 21, 2009 5 1.,1.i 41 2 1 ., 1 Samuel Anderson & Allen Bohnert collections. Prior to the design of the air handler, samples of local air should be taken and analyzed to determine if pollution levels are such that gaseous phase filtration is warranted. Outbuildings: comments regarding environmental controls Ms. Kilsdonk asked the visiting team to consider the possibility of introducing environmental controls to the two existing outbuildings: the small log cabin and the former Headquarters o f the Rocky Mountain National Park. The log cabin is a wood structure with furniture that serves as an exhibit itself. It is currently unheated, although there is an unused stove as part of the exhibit. The visiting team does not believe it is advisable to introduce either a heating system or a cooling system into this structure. The condition of the structure and contents do not seem to be deteriorating particularly quickly under the current set of circumstances, and any new system would necessarily compromise the integrity of the cabin as an artifact. It could also create problems (for example, by heating the cabin one might attract insects and other vermin). The headquarters building is currently fitted with a forced air heating system and no air conditioning. The museum staff provided the visiting team with hygro-thermograph sheets showing remarkably consistent temperature and relative humidity readings for the headquarters building in various seasons - even without air conditioning, the interior space typically fluctuates less than 15Â°F and 15 %RH within any given 24 hour period. Based on this performance to date, and given the cost and complexity of adapting the building envelope to more sophisticated climate control systems, the visiting team does not recommend modifying or expanding the headquarters building systems. However, the team strongly recommends the introduction of data logging equipment that will measure and record the temperature and relative humidity automatically (for future reference and evaluation), and also that the return grille at the furnace/blower should be cleared of all obstructions. Furthermore, the furnace should be evaluated to make sure that it is in good working order and the filter is clean. Existing off-site collection storage facility: comments regarding fire alarms The existing off-site facility where the collections are stored does not have either a fire alarm system or a fire suppression system. The visiting team strongly urges the Museum to introduce a fire detection system connected to the town monitoring system, allowing a prompt response in the event of a fire. Appendix D incorporates the conceptual building functionality and a suggested floor plan developed during the on-site work. The following table illustrates the estimated costs for the project if it were undertaken as a non-phased or lump sum project. Estes Park Museum Collections Facility Study, September 21, 2009 6 Samuel Anderson & Allen Boliliert Table 1 Estimated costs of construction, design, furniture, and other project costs Construction Cost (building) as of 08/2009: 1,000,000 Site development costs: 150,000 Contingency (15%): 150,000 Escalation (2 years at 4%): 104.080 Construction Cost Estimate for 2011: 1,404,080 Total Estimated Hard Costs as a non-phased project: $ 1,404,080 Furniture cost (including collections furniture): 30,000 Collection storage equipment est. $20,000 Architectural and Engineering fees (10%): 143,000 EPM project management costs: 40,000 Collections housing and relocation costs: 86,500 Includes Collection Storage Plan Includes pro fessional staff to move collections Site survey, geotechnical test bores (to be verified): 35,000 Miscellaneous: 20,000 Total Estimated Soft Costs as a non-phased project: $ 354,500 Total Estimated Project Costs as a non-phased project*: $ 1,758,580 *It should be noted that the total cost of occupying the new facility will also include a substantial cost for preparing the collections to be moved, moving the collections to the new facility, and then installing them in the new facility. The following priorities are recommended to ensure the overall collections move is not considered as simply 'add on duties' to the limited number of staff and the suitable preparations are made to ensure the move is undertaken by trained personnel. 1 s~ Priority. Complete a comprehensive storage plan based upon space allocations (tentatively approved) for new facility. This plan will be directly useful when the museum requests grant funding to support the collection move/storage upgrades. Storage plans typically include: Estes Park Museum Collections Facility Study, September 21, 2009 7 ,Samuel Anderson & Allen Bohilert a. a thorough evaluation of existing storage equipment and its use, b. recommended floor layout for storage equipment in new spaces, c. recommendations for supplies and equipment to support moving collection from the old storage areas to the new facility (once completed), d. recommendations for new and additional storage furniture (use as much of the existing storage furniture as is feasible), e. estimated costs for preparing collections for new storage space (preventive maintenance cleaning, extensive pest monitoring, plan for packing for the move in a manner that minimizes unpacking at the new facility, and anticipated costs for hiring trained personnel and/or entering into contracts for these and related activities). 2~ Priority(s). Purchase supplies and equipment to prepare for move; ensure quality storage environment for supplies. Hire or contract for professional museum collection packing/moving assistance; do not add this workload to current limited number of permanent staff. 3rd Priority(s). Undertake museum collection packing and moving to/unpacking at new facility (after facility has been completed, reviewed, and finished 'curing'); some packing in preparation of facility being completed can be undertaken; move collections to new storage equipment already in place according to storage plan/layout. Track changes in object storage location and update condition information (to the extent possible) to ensure museum maintains accurate and up to date location and preservation data for collections. Move existing storage equipment to the new facility as the equipment is emptied and cleaned. Always include personnel costs for work to be performed. Phased Construction In order to reduce the capital cost in any given year, the project could be constructed in phases. Some ofthe collection has been stored in an off-site facility without heating or cooling, and without fire protection, fire alarm, or security systems. It would be a significant improvement to move some of the collection to the new facility with a well insulated envelope, fire alarm and fire suppression, and a limited security system even before the building was 100% complete. This could be achieved by completing site and technical work first, followed by construction of the central portion o f the building first, and then constructing the southern and northern portions in subsequent phases. This would allow for some of the collections to be moved adjacent to the museum into a thermally insulated, secure, fire alarmed facility, with limited heating but no cooling or humidity control before the construction is complete. In rough terms, the first phase focuses on site preparation, engineering and architectural work, and collection storage planning. Building construction would begin during the second phase, for roughly half of the total building construction cost. The two subsequent phases each cost roughly one Estes Park Museum Collections Facility Study, September 21, 2009 8 Samuel Anderson & Allen Bohnert quarter of the total project construction cost. Overall project management fees, collection storage or other equipment purchases, and collection move costs are also spread out over the all phases of the project. However, it should be noted that by phasing the project, the construction cost increases due to increased yearly escalation of estimated construction costs. Additionally, the total project would probably escalate somewhat (ca. 10%), partly because o f repeated mobilizations and partly due to the effects o f inflation. Phased Project Estimated Cost Totals (See Appendix E for detailed cost breakdown) Phase 1 total: $385,000 Phase 2 total: $760,100 Phase 3 total: $491,425 Phase 4 total: $436,425 Phased Project Total: $2,072,950 Samuel Anderson Samuel Anderson Architects 307 W. 38 St. New York, NY 10018 T: 212-564-7002 x 111 F: 212-564-8233 sam@samuelanderson.com Allen Bohnert Museum Management and Planning Consultant 223 Fairfield St. Decatur, GA 30030 T: 404-378-8573 allenbohnert@hotmail.com Cover photographs 1 and 2: Allen Bohnert. Estes Park Museum Collections Facility Study, September 21,2009 9 g 0 N . . 6002 '9 isnanv I /Bed 60/â‚¬/II uaiie Aq pwedid Maximizes Personnel and no use of compact storage Mid-range personnel and use of compact storage Minimal personnel and use of compactor storage Staff include 2 perm. & 6 part time (interns, volunteers) Staff include 2 perm. & 4 part time (inters, volunteers) Staff include 1 perm. & 2 part time Supports monthly tou rs Supports weekly tours No officially scheduled tours (less public space required) Space for Museum Library (not museum Collection) Space for Museum Library (not museum Collection) Space for Museum Library (not museum Collection) Bathroom Researcher Space, w/ small locker area CZ~22'rectrlsiders museum objects (8632 items) separately Calculator considers museum objects (8632 items) separately Calculator considers museum objects (8632 items) separately on archival items (14383 Documentary Artifacts) from collection archival items (14383 Documentary Artifacts) from collection archival items (14383 Documentary ArÂ·tifacts) Considers collection growth @ 2.5% per year for 20 years Considers collection growth @ 2.5% per year for 20 years Considers collection growth @ 2.5% per year for 20 years Based upon growth for past 10 years Based upon growth for past 10 years Based upon growth for past 10 years Isolation Room and freezer space Isolation Room and freezer space Isolation Room and freezer space ion storage equipment: both existing and new Collection storage equipment: both existing and new Collection storage equipment: both existing and new ~011|u~s open storage viewing concept Includes open storage viewing concept approach uses 1 less 4'*10' shelf than 1 or 2 Uses compact storage for archives and shelving Includes open storage viewing concept Standard Museum cabinets not on compact storage Uses compact storage for archives and shelving Standard Museum cabinets not on compact storage ESTES Park Museum - Facility Calculations**/Background Data Approach # 3 Approach #1 Approach # 2 Researcher Space, w/ small locker area Researcher Space, w/ small locker area Bathroom Bathroom Staff office/work station space Staff office/work station space Staff office/work station space Collection processing space Collection processing space Collection processing space 915 sq ft 540 sq ft 885 sq ft 300 sq ft Staff spaces 730 sq ft Processing 210 sq ft Public spaces 810 sq ft 210 sq ft 2417 sq ft 2500 sq ft 900 sq ft Object storage 3112 sq 1071 sq ft 207 sq ft library w/tare 207 sq ft gross 6500 sq ft 5600 sq ft 4700 sq ft tare @ 20% 1262 sq 207 sq ft 00â„¢-N-N-00 00--â€¢-1-(NINâ„¢,4 d aaaa t 600Z '9 jsnSnv Z esed 60/E/Ir ualle Aq pe,edaid 9 Storage Equipment (or equipment with equivalent foot print) used in space calculation Includes shelving (3 L x 1.5' D) existing and new 10 " NPS Museum facility calculator on line at: https:Uwww.arcforms.info/downloads/client.php?directory=npsfiles standard wardrobe cabinet standard wardrobe cabinet, new standard museum cabinet, new standard doublewide museum cabinet, new cabinet tted rack shelving (10' L x 4' W)* tted rack shelvIng, new (10' L x 4' W)* shelving (3 L x 1.5' D) existing and new painting rack, large (12' L x 3' W) painting rack, small (4' L x 4' W) painting rack, small, new (4'W x 4'L) rolled textile , new (ca. 12' L) pallet, small(40" x 48") floor storage, fire cart & truck bed floor storage, organ & secretary (pallet?) * = est. size/or equivalent foot print pallet, large (50 x 54") '. 1, Appendix B: Recommended Fire Protection Guidelines (general) Collections Storage and Climate Control Feasibility Study Estes Park Museum Estes Park, Colorado September 21, 2009 The following are a series of general museum fire-protection guidelines commonly recommended for museums and curatorial facilities: â€¢ Wet or Dry Pipe water suppression systems should be installed with new construction, retrofitted where appropriate to protect existing structures. Flow valves should be monitored so that activation will initiate an alarm at a monitoring station. â€¢ Main sprinkler valves should be secured in the open position by chain and padlock, if not equipped with a tamper detection device. â€¢ Smoke detectors or air sampling systems should be installed as early warning devices as specified by manufacturers recommendations and NFPA 72E (Standard on Automatic Fire Detectors). Smoke detectors are commonly recommended rather than ionization detectors for many installations because of their advantage in detecting smoldering fires. â€¢ Heat sensing fire detectors should be installed in areas that have accumulations of dust, carbon monoxide fumes from vehicles, fireplace smoke, boiler rooms, kitchens, and as recommended by manufacturer's guidelines. â€¢ Internal audible/visual signaling devices should be installed so that signals may be audible behind every closed door in each building, and visual signals may be observed in each location by hearing impaired persons, including passageways, as required by the Americans With Disabilities Act (ADA). â€¢ Manual pull stations should be installed along marked exit routes, at a height which may be easily accessed by wheelchair-bound persons (see ADA requirements). â€¢ An external audible/visual signaling device should be placed so that passing patrols, neighbors, or others may hear or see a signal initiation. â€¢ All devices should report to a UL approved fire alarm panel (commercial or residential determined by local code and building use) either by direct wire, multiplex wire, or radio transmitter. Appendix B, Estes Park Museum Collections Facility Study, September 21, 2009 â€¢ An auxiliary (UPS system preferred) power supply should be capable of maintaining system operation for 24 hours, operate all alarm indicating appliances for evacuation for 5 minutes.1 Where possible, fire system controls should be linked to emergency generators. Surge protection devices should be installed on all fire control panels. â€¢ Alarm signals should be transmitted to a central alarm monitoring station off site, or proprietary central alarm monitoring station on site, by Digital Alarm Communication Transmitter (DACS), or Digital Alarm Signal Transmitter (DART). â€¢ A device which activates audible signaling devices to an on-site monitoring station when telephone service is out or disconnected should be installed on the telephone connection. â€¢ A redundant, or alternative transmittal device, should be installed to automatically activate when the primary transmission source is disabled. â€¢ A remote annunciation panel should be installed near the primary fire response entrance so that responding fire units may be advised of alarm initiation sources. â€¢ A mandatory maintenance schedule which includes the regular testing of all fire/smoke sensing devices should be initiated, utilizing personnel instructed in the proper inspection and servicing of detection devices. Smoke detection devices should be scheduled for cleaning and testing no less than annually. When installed in a dirty or dusty environment, detectors should be cleaned more frequently, based on accumulation of foreign matter. Each inspection and service response shbuld be documented. â€¢ Any fire related incidents, inspections, drills, or servicing should be documented in a separate log which is located near the primary fire control panel in each building. â€¢ Occupants of building should conduct practice evacuations, no less than once each calendar year. â€¢ Evacuation plans with clearly marked routes should be posted in appropriate locations on each building floor. â€¢ Fire extinguishers and hose connections should be inspected at least one each 1 See NFPA 72, Standard for the Installation, Maintenance, and Use of Protective Signaling Systems, 5.3.3 Secondary Supply Capacity and Sources. Appendix B, Estes Park Museum Collections Facility Study, September 21, 2009 year, and these inspections documented on attached inspection cards. All fire extinguishers should be hung on appropriate metal fittings. â€¢ All staff members should take part in an annual practice that includes the activation of a fire extinguisher in the suppression of a live controlled fire (conducted by a fire department). â€¢ The fire detection system should be an "addressable" system in which each device regularly annunciates its status to the control system. When an alarm is initiated, the device initiating that alarm would be identified. â€¢ The responding fire agency should be provided with the means to enter the premises without delay, either by "Knox Box", electronic access card, or other means. â€¢ The responding fire agency should be familiarized with the facilities by the conduct of an annual tour. Floor plans, indicating standpipe connections, fire alarm panels, and other fire system devices should be provided to the fire department. â€¢ "As-built" drawings of the fire detection system should be provided by the vendor at the time of installation, and available for inspection by authorized persons. Appendix B, Estes Park Museum Collections Facility Study, September 21, 2009 1 . , Appendix C: Recommended Security Guidelines (general) Collections Storage and Climate Control Feasibility Study Estes Park Museum Estes Park, Colorado September 21, 2009 The following museum security guidelines are also recommended in protecting museum facilities: â€¢ Building exteriors, and particularly entryways and areas of concealment, should be well lighted by automatic lighting devices which may include: â€¢ Dusk to dawn high intensity discharge lighting and/or motion sensing floodlights. Automatic timer activated lighting. â€¢ All exterior doors should be secured by double cylinder dead bolts, or electronic latching devices. The "throw" ofthe bolt should extend at least one inch into the door strike. Door strikes should be of hardened steel, at least six inches in length, and secured to the doorframe by screws that extend through the doorframe into the adjacent stud (at least 4"). Door latching detectors should be installed to verify that doors are closed and locked. Note: Designated fire exits must provide free egress. Use of panic bar equipped doors is preferable. Where dead-bolt locks are installed, they must remain open during normal operating hours, and a sign instructing building operators, "must remain unlocked during normal operating hours" needs to be posted above the lock. Delayed access electronically controlled doors are acceptable in some jurisdictions. Check with fire marshal before installing any controls on marked fire exits. â€¢ For all doors which open outward and utilize exterior hinges - the hinge pins should be: Secured by manufacturer's internal locking device. Spot welded to negate pin removal. Special nails or screws installed between doorframe and edge of door that hold the door in place when all pins are removed. â€¢ All windows should be fixed, without the possibility of opening â€¢ All exterior doors should be protected by a concealed magnetic detection device. These may include a wafer type device located at the installer's discretion along the doorframe and door edge or a plunger type device located at the inner edge of the doorframe. Appendix C, Estes Park Museum Collections Facility Study, September 21,2009 , â€¢ Motion-sensing devices should be installed according to manufacturer's specifications and include these considerations: Devices are to be walk-tested prior to completing the installation. Silicone is placed in the opening between the alarm wire and the detector to deter the entry of insects that render the detector ineffective. â€¢ In those areas where rodents, moths, or other insects are prevalent, only those detectors that are not sensitive to insects, or include "pet alley" masking devices should be utilized. Dual technology or "tri-tech" or similar technology sensors should be considered. â€¢ Walk test device lights should be covered after installation. â€¢ Sensors should be placed to deny access to vital storage areas, and within collection storage rooms so that the room is covered by the range of one or more detectors. â€¢ Passive infrared detectors should not be placed in areas where direct sunlight or extreme temperature change may affect the detector. â€¢ Intrusion alarm control panels should be placed in an area that is inaccessible to staffmembers not responsible for the use or maintenance of the system, and may not be easily located or accessed by the general public. The room in which the panel is located should be protected by recommended devices, such as magnetic door contacts on the entry door, volumetric motion detection within the room, and glass break detection if window glass is present. The panel itself should include a tamper switch on the panel door. Many commercial alarm panels come equipped with rechargeable batteries capable of operating the system in a monitor mode for up to 24 hours, and in a transmit mode for up to 10 minutes. â€¢ Since many museums may be located in areas of frequent lightning strikes, additional requirements should include: Replace control panel batteries no less than annually, and, after every power outage lasting more than three hours. Install surge protection on control panel power supplies, or, install Uninterrupted Power Supply (UPS), or assure that control panel is included in site emergency generator system â€¢ Alarm activation/deactivation keypads should be located in accordance with normal entry/exit patterns o f the staff. Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 L a' 5 1 1 â€¢ Keypads should include the following features: A system status light for "ready", and "alarm". Capability of at least thirty separate activation codes. Annunciation of fault or alarm activation zones. Tamper proof installation. Capability of transmitting silent "panic" signal. Capability of activating audible signaling devices. â€¢ Devices may transmit alarm signals to the control panel by direct wire, multiplex, or radio transmitted means. â€¢ Audible signaling devices should be located throughout the building interior, and at least one location on the building exterior. The exterior device should be located so that it may be heard by passing patrols, or other persons within the complex. â€¢ Alarm signals, when transmitted off-site, should be transmitted by a Digital Alarm Communicator Transmitter (DACT), or Digital Alarm Radio Transmitter (DART). The ONLY alarm messages transmitted on a radio communications system should be by code, when certified law enforcement officers relay alarm information necessary for proper response. â€¢ Devices that activate audible signaling devices to operate when telephone service is disabled or cut should be installed. â€¢ Redundant or alternate signaling systems should be installed to transmit a signal when the primary means of alarm transmission is disabled or does not function. â€¢ All alarm activation messages should be received in an approved, 24-hour, central alarm monitoring station or proprietary alarm monitoring station.1 The alarm monitoring station, if proprietary, must be secured at all accesses by proper locking devices. Entry to the monitoring station should be by authorized personnel only. A viewing port should be installed in station entry doors. A separate "panic" device, transmitting a silent alarm to an outside agency, should be installed in each monitoring station. The Security Alarm Monitoring Station should be a secure facility, either within an existing structure or as a separate structure. â€¢ Only those systems that are nationally distributed, have ready availability of replacement parts, and offer complete manufacturer's installation guidelines and specifications should be utilized. 1 See NFPA 71, Standard for the Installation, Maintenance, and Use of Signaling Systems for Central Station Service. Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 â€¢ Only certified alarm technicians, or in-house staff specifically trained in the installation, service, or maintenance of intrusion alarm equipment should be given access to control panels or authorized to work on system components. â€¢ All devices within a system should be activated and tested at least once each year. A log should be maintained for each test. â€¢ "As built" drawings showing wire runs, device location, device specifications, and system particulars are required for new system installations, and should be maintained on-site in a secure location. â€¢ Law enforcement officers from responding agencies should be familiarized with each intrusion or panic/duress alarm system. â€¢ A surge protection device to protect against nearby lightning strikes should be installed on all alarm control panels. An uninterrupted power supply (UPS) should be considered for each alarm system control installation. When automatic gas or diesel operated generators are in use within a facility, alarm systems should be wired to take advantage of these generators during a power outage. â€¢ Video surveillance is an expensive proposition, not just in the cost of cameras, but also in how they will be mounted, protected from weather, and extensive cabling to return the camera signals back to the monitoring station. Recent developments in video technology now point to digital technology in a vastly improved ability to monitor, store, and enhance video imagery. The significant advantage lays in the ability to capture any image, convert it to a digital image, enhance it, transmit it, or store it indefinitely. â€¢ In a digital video system, signals may be stored on the hard drive of a PC, through the use of a digital video recorder. The PC allows the operator to retrieve select images, enhance them far beyond the ability of the naked eye, and transmit these images to other locations within the system. â€¢ Video surveillance cameras are recommended for placement as follows: The main entry of each Museum facility and within museum exhibit areas. At the personnel entry of non-public buildings, to reasonably observe activities in designated parking areas and at the main entry to each collections storage area or vault. Appendix C, Estes Park Museum Collections Facility Study, September 21, 2009 Appendix E Phased Construction and Work Estimates: Proposed Estes Park Museum Collection Management Facility Activity and related costs Phase 1 Phase 2 Phase 3 Phase 4 Totals Site Development Costs $140,000 $10,000 $!50,000 Contingency $20,000 $50,000 $50,000 $30,000 $150,000 Construction Cost (building est 8/2009) $500,000 $250,000 $250,000 $1,000,000 Cost Escalation Est. 2 yrs @ 4% $40,000 $80,000 $60,000 $40,000 $220,000 Total Estimated Hard Costs $200,000 $630,000 $360,000 $330,000 $1,520,000 Architectural and Engineering Fees (ca. 10%) $80,000 $21,000 $21,000 $21,000 $143,000 Site Survey and Geotech Bores $35,000 $35,000 Museum Collection Storage Plan $15,000 $15,000 Museum Collection Storage Museum Equipment $10,000 $20,000 $30,000 Museum Collection Storage Supplies and Relocation Work $5,000 $10,000 $25,750 $30.750 $71,500 EPM Project Management $10,000 $10,000 . $10,000 $10,000 $40,000 Miscellaneous $5,000 $10,000 $10,000 $5,000 $30,000 Total Estimated Soft Costs $150,000 $61,000 $86,750 $66,750 $364,500 Subtotal $350,000 $691,000 $446.750 $396,750 $1,884,500 Estimated additional cost by phasing project ca. 10% ea year $35,000 $69,100 $44,675 $39,675 $188,450 Total $385,000 $760,100 $491,425 $436,425 $2,072,950 Est. Phased Project Total $2,072,950 1 1 -mt- 1 sroR, 11 tiOLD,NS HELE<l-/â‚¬4-5-EC | . E-0 ..233 ' ~ I b L 1 lili I It 1 mi 11 1 1 3 1 1 -- 1 1 3 <LBLECr-loNS -- STORA 44 1 1 l 1 - 3 -*---*- ----- -- 1 )--k.-.--V--# i 1 1- 1 11111 1 2 - 1 1 /- CADÂ» Ub-- BRED.k AM. | L -- __ 'Â·.MME. "Â·Â·. 1 4 Bli 2 1 -1. fl_ r --- | 1 ' L...... L-Ct-r:Â·-3 4 1, I i T>/6,Â·4Â£5Â»,NS .' i Le>SSÂ¥ .. =b ..,,i . 'r- 1 7 1- 1 t r Â£ ~== -2MLe ~~~~'~~ ll--: STAFF/LARA.tÂ¥ L f 7 UU 1 1 EL O-"-==1-Lm=LI 1 1 1 SAMUEL ANDERSON ARCHITECTS ESTES PARK MUSEUM FLOOR PLAN 307 W 38 ST NEW YORK NY 10018 COLLECTION STORAGE FACILITY T: 212 564 7002 F: 212 5648233 SCALE: 1/16"=1'-0" AUGUST 21, 2009 ' A ' ....â„¢eâ€ž. 19(.11.11'1*Ek,7:,4 a 171 A Â» t/41 ~ *I'l f 9.4 3 + 1 â€¢ r 142 ' 211:?~ 1 44 % B I./.. .4./1// 2 =pa ./ C Â¢ 7.6,--EfF. 4 1 4%. 4% 4% / t.,/4.: * 7'E... * â€¢Â· : / iKÂ· fir b f, 11'kis Â£ 4 I d 1 Â· .7.1 :..C.Ir;rh.,46'FECA 19 1 98 Â·1!344~f'ti,Â§.,Â·-eâ€¢Â·.r.Â· -â€¢-: 9-44 r.'f Â¥ .*t. - -4*... 9-1- 1.47*' A.:4*.7.21Â£.t . . r ,4 %1 + C Joli.1:.iziff*-*Â¢4Â«40- 2(; 2 A- 1 2 .f ir â€¢ t *Â£ Â·"fcis 7 ~ j -3*--1 ." ' 1*' 74,%*t'01 I .9% . I ..1 â€¢ . 4 1 44.0 -~ , .0 + I )*C / . f . 1 Jâ€¢â€¢'.. , 0 . 1 , t.wl.,1:*tilif tr â‚¬ I i ) 1 f /....-,-2-'. I I ..It , I .... U.â€¢ 7 - r?niftim t 1, . 1 1 >* tf EL lt....tÂ» et 1 451X . ' i t , i - 2 ..4?24 \ 1 81*, Â·," 5 AfFL- 9 1 'Â¢7122 32'U 1 ..f.....4 1 ..Vâ€ž.......6. d , 4 2 , - 1 2FtiEntlk ' 9 , 1 , I , 1~ ' ' .}h )1 $,â€¢â€¢4â€¢â€¢4~~* I , 1 , 01, / 41 V A-14 i /'Ill / 4 V " 4:""leÂ·ffid. .evt , 7 - . . 't . *249 , 1 F *:61,~*,3*:,11 1 84:?33* , 1 fi; I -Ill. â€¢*....../ . 1 ,,intÂ·.rl A I. 4%3: Â· **t '/6/5 ..... e .41==1 r 62: . tai i akÂ· , V 'Un ., '..4~ liu t Â¥k ~ fl? It Â·Â· 1,- f Â·Â·Â·Â·' Ir / A 1/ 2,- *i'iLig-GbiL'*94* 4.411.Pattuft.90AY ' /t: M/4 " 1â€¢.'rtÂ· ~ 991#14Â·. Li i r Z .jv ' 1/ It* . : I r-'6.61 4 - t ... 4*Z 4 K.. r â€¢' 424 . 6 4 *4 L , .4 " /.1 ..u ji T ? / 1 1. - f J I .::I. '50- 44UEL ANDERSO CHUECTS ESTES PARK MUSEUM SITE PLAN ' = + 4. 1. I 387 W -38 mtwiÂ¥m'@IENY 10018 "~-4..1 -CO[LLÂ¢CTION STORAGE FACILITY T: 212 564 9~9*02- 9 9 ' SCALE: 1" = 50' AUGUST 21, 2009 I . Town of Estes Park INg Community Development EST E S WHÂ® PARK COLORADO Room 210, Town Hall P.O. Box 1200, Estes Park, CO 80517 Memo To: Community Development Committee Town Administrator Halburnt From: Alison Chilcott, Planner 11, and Bob Joseph, Community Development Director Date: October 30,2009 Re: Fee Waiver Request Amended Plat of Lots 15,16, and 17, Block 2, The Neighborhood Pawnee Meadows, LLC/Applicant Background. Pawnee Meadows, LLC is requesting a waiver of fees associated with: â€¢ Their subdivision application to divide three lots (Lots 15, 16, and 17, Block 2, The Neighborhood) into five lots; and â€¢ Building permit and plan review fees for the initial home construction permits for the two additional single-family lots created with this subdivision. All five lots in this subdivision will be deed-restricted as attainable housing. A summary of the fees for which a waiver is requested is provided below. Application Type Fee Development Applications Pre-Application Conference $500 Preliminary Subdivision Plat $3,000 Final Subdivision Plat $3,600 Amended Development Agreement $600 Subtotal $7,700 Building Permit Applications Permit and Plan Review Fee @ $3,000 $6,000 per lot * 2 lots (Approximate) Subtotal $6,000 Total (Approximate) $13,700 Assuming the new homes are valued at $220,000 each, the Chief Building Official estimates that waiver of permit and plan review fees would total approximately $6,000 ($3,000 per house). If multiple houses are built using the same plans, the plan review fee would be reduced. This waiver would not include waiver of taxes unless proof of tax-exempt status is provided. This fee waiver is in keeping with the fee waiver Town Board approved in 2005. At that time, Town Board waived all fees for the original Neighborhood subdivision application and waived building permit and plan review fees for all thirty-single family lots in the subdivision. Budget Waiver of approximately $13,700 in fees. Action. Waiver of fees as described in this report. â€¢ Page 2 4 .. * 8 0 0 6 8 a 9 *Sz& 0 r- r- O 0 =t 0 -Rel s W 9:8 00 4 2 8 88 0 . 9 n n m ?32"2 0 ER ER 0 m rig -- 00 - Ir, R 8 0 2 4 h E 5 -f /1 B Rg 22 OOer, 9 9 Q =11 *00 - 8 tn M 2 1 1 0 r 0% 0 Mi 0 @80 r-% - 4 En 06006 U:=0 VE Cr)_ *0 e LA 0 0 V., 0 0,0 g RS R M 1 0% N tB E & 8 6 * o a o 6-1 0 mm 0 04 W *U 42,387 44,517 2,130 55% 42,000 106% Charges for Services (inside) 35,56 .288) 33 105% Charges for Services (outside) 14,40 86% Total Revenues (3.855) ( I 7.377) 100 101% MONTH TO DATE YEAR TO DATE BUDGET vs. YTD 2009 2009 ofBudget % of yr> 75% 23,225 2 ,8 215,684 219,913 317,255 219,913 Ot'Â£'5* 850'EL fâ‚¬'54 Â£66'f Joueualmew pue Est'59/ EIE'06Â£ OI 9Lt/8 53'593 8EL'ELZ 389'Z 9Â£5'gZ BIZ'83 osu odxa oouuu@lmew pin: uoue.do 19101 (68Ct'81) (918.010 (E068) (68L't'81) (L88'5Lt) (EL['1) (990.gE) (Â£68'E) sunlipuodxo VAR ratios (4.414) JEOX Ipeo jo I quenb is I Ir! PBA!0001 Klunoo qua loomosinqzmoi VDI I so@J ast!0101 201IremnS '@al misue.11 imuod SPIE! Aunoo lotuuel 'solreqo sno@IreiposIFY 2 MMUNITY DEVELOPMENT (101-1600) ARISON Intergovernmental (County) Operation and Maintenance Expense IelideD IJAO SenUOAO.I Jo Kouoyoyop/SSJOXEI 2009 vs. 2008 Revenues Expenditures 1.14'W: 1,16 .,ID . ette 0 82% 590<be 2 9 2 2 22 EgiR E Â§ A %. F -WO -2 %% 00% -8 E & 01 en 0 0 fig - 2 0 0 >4 N -2 W O >4 04 N Fi 205 0 61 BR & 0 le A Od 3/ & g â‚¬ -26 0 s .2 2 2 22 - 2 2 0 W -g= - W Ca A.,NAU E- Â£0 0 MONTH TO DATE YEAR TO DATE YEAR TO DATE 2009 %~ Licenses and Permits 30,542 18,324 (12.217) 254,353 122,598 (131.755) 99% 202,500 122,598 LE9'6LZ (LgE'L) LZ9'6LE 09Â£'ZLZ PIL'9Z Â£8I'LE asuadxs[ goueugluieky pue uorwl CEâ‚¬9'591 ) (Lt't'.561) (0Â£5'of I) (Eâ‚¬9551) (/01'91) (CFO'ZI) (691'8) L98'E salmipuodxo 09'I#Z 9EL'LkE 9698 (928'z) IOg'It7Z gL9'8EZ Eto'Z *55'E 865'93 ZI'8Â£ (01*'f) 9ZI'8Â£ 89'EE 5,1) 09I'Â£ 985'T 30UEUaluIew puu suo VAR VAR ratios Budget Othert (287) ,397 (].508) 31,050 18,546 ( I 2.504) ,995 ( t33.263) ROTECTIVE INSPECTIONS (101-2300) osuadxg @ouuumu! 10AO SOnUOA@.I Jo KOUODIJOP/sgoxa Xul asn - antIOAO.I 30J ]OpU@A 1 I .4 BE 82 1 6564% 19 5 - 9 9 * 4 32 G y w 1 04 .r- -C 2 tlhange % Change % Change % Change % Change %88- LLS'809$ %8- LSZ' L63't,$ 569â‚¬ *LE'399'*$ 5698 A ZE'09*'8$ % 11- â‚¬69'990$ ;sn6nv 909*- ZE L'089' 1$ 0/089 LZB'390'Â£$ Â°/ot'E 8*9'ELB' UB 0/099- 8'*LS' 1$ %ZE L est'â‚¬Lt'*$ lequle,des % 18- 888'992$ %8Z 326'886'â‚¬$ %gee 96 L'ZOE'8$ 50â‚¬8- 89*209$ % LE **9'096'8$ Jeq0100 %99- *6L'Z08'KLE %* 1 88Â£'EL<SE $ %92- 098'990' LES 0/.9 199'â‚¬OE'Z,$ %Â£Z 4617'SEE'6â‚¬$ ~~~ Valuation pr~rious ~00~a~ Valuation ~~rious 2TO0~a~ Valuation ~~eavrious 2TO0~a~ Valuation ~Cious ~00~a~ Valuation revious January $4,450,815 377% $2,030,683 -54% $3,487,495 72% $1,858,095 -47% $936,504 February $2,782,210 367% $3,458,209 24% $1,471,444 $2,585,466 76% $3,026,716 March $3,439,128 -28% $2,995,104 -13% $3,045,601 $1,440,763 -53% $1,633,694 April $3,399,901 62% $7,080,592 108% $1,529,733 -78% $6,030,855 294% $626,124 May $2,100,174 26% $1,457,427 -31% $3,196,672 11956 $1,890,680 -41% $739,589 June $6,372,224 397% $2,720,052 -57% $3,146,507 16% $1,335,442 -58% $1,215,173 -9% *98"89$ % ILL 906'ZES'Z$ %8L- 6*9'EZZ'3$ %898 88Â£8*9'EL$ 56El- 38â‚¬'ZEâ‚¬4$ Ainr from from 6003 - 9002 Aleluwns ,!ul.led Bu!Pling All#UoIN 90+9- *69'860' LID 99*'96â‚¬'2$ %0t'- 96 L '990'8$ %ZOL o Lo'â‚¬**'â‚¬$ JeqUIGAON %89- 046'9 Lt,$ 508*- 99Â£'961' UD %93- 99Â£'892'2$ 902Â£ 990' L LO'Et JeqUIeoea TOWN OF ESTES PARK 6003 01* 1!U.lied Bu!Pling\60-ZOOE SlbIOdabl\SlbIOdabl 31Â¥0-01-ElÂ¥3*\SibIOdabl\Â£10\6u!Pl!ng~Aep WLUOO\Blemes\\ 2 8 22 -2 8* M 2 2 & r o Â©o Â©OR - 0 16. tz 10 0 00 0. . 2 22 10 4 A = 9 f 6 12&2 2 m Â® &1 0 N Lo Le â€ž CV 00 888 2 E g . -8 5 O 0 # 8 -2 0 US e a CO e - CV 3 gb (9 0 0 CO 0 0 - 0 C; (9 08 (DR 000 N 0514 r- cd N O 0 0 C) O - 0 9 gâ„¢ kE gh 0 4 to h 0 N r CO CO O 0 00 0 . O 0 - N N X {11 4 5% 0@ 2 tam =8 - - R o . R * 0% 1 8- '- M o o gi- * ----- 1 3 2 1 2 g ; {01 E g 22*-Â¤*82 9 * 2 8 morns<S (90(51.- 2- *261 0 9 0 8000 8 00 lo 8 O 9- 5 303 -8 0 N $12 0 Cul =1- 93 9% E 5!_ o CO r- LO uf H- In 1 r 8 E . I 11 0 0 0 00 2 40 2 4 ~Emm le 15.oeim > f ? 0 Â¤ ff z-1 mi ~v.2.8 d= C = 6 N Â°2 80 0 .1 92 7 2.9 Â£0 8 l.Lv CDOCOLO*LI- ep " 3 22 28 24 8 2 f z 2 5.-- - B g Z Z E 0 g 3 25*3*3% 06 J a. F W co (5 9 %83 1 400 hi azzzZ<p 0-0 azzZzz 2 g z* -122&32 - 05 22222= 2 E age 93 ~&~ $.2,9, 0, (D LO C T . 1110000228 60 0- :Â§ i 942 3 5 8 E O E ' 3 - ~ ~ODDiLL Z (r O 80 LL Z M (0> 0 U. >: mcarn*2*cocaR ..1 & January February March April May June July August September October November December TOTALS 6008 18849 leeA\60-Z00Z 9-1-8Od38\SlbIOd)B 31Â¥0-01-EdÂ¥3*\SlbIOdEW\83\6upllnE'\Aep Ull,UOO\BJemes\\ : aDed VALUATION $817,426.74 $ 1,552,510.79 $1,269,114.40 $534,072.90 $681,020.53 $1,18 29.32 $674,103.50 $46 0.58 $1,637,732.02 $703,218.05 00'OLL'ZL$ f'LEÂ¢ 00'009'8â‚¬$ 00 '01-$ 00'De'92$ LE'899'89$ 00 $ 00089'179Â£$ ZE.902'oIL$ 0012'00 LS NOUVn,VA 00*009'9â‚¬$ 00000 4$ 00'09Â£'EMB NOI1Vn,VA 90'888'99Â£$ 20'ZEL'089'5$ 89'OLS'809$ 09.898'1789$ Ze'Â£Â£1-'91-84$ 06889'682$ 06*Â£81'989$ Ort,69'Â£09' 1.$ LO-9 L 10'ES N'Â£09'9Â£6$ .NOUVn,VA sullued Osiul 'Slapolue.I 'SUO!1!ppe = AUOO/UV/PI)V aloN g :6uiP!S/MOpU!.M 4 :euiq,n.1- pu!M 15,130 7,401 2,975 17,242 4,956 00000'9$ 00 000'*987$ 00000'9$ 2009 BUILDING PERMIT SUMMARY :sulu.led os,VI Bu!/~01101 841 epnlou! Osle Suu,Jed (Ze,) le!3.18UllUOO :sliwied os,IN Bul/v~Ollot ell; apnioui osie s liuued (,87) lei luapisew :(s)euueluv Z 1. J eweH/eou um 3 /J e i 00 000'oK$ 00 00'000'*$ 8 L Mollyoee/qulnld/eu!.1 ClA LS *SUU,Jed os alA LE L :Slluued 09! IN lequepisekl lejol Footag 1,492 6 983 s L n /Propane: 7 e/Line: 4 L :Jol Jawl pU S/aseeJ 6 :BuiP!9/MOpU emodel/Add Square Footage 1,972 1,553 3,827 ngle Family Detached RESIDENTIAL eis, Cabins ~322~) ~ rof L 1VIOblaININOO 1V101 sdadd Joi emello 9Â£ Slllâ„¢acl 1Vi01 ENTIAL PERMITS Minor Repair/Remodel: 25 ,del: 3 S.LliNHEd -ABO slillued 5uipeJ9 epnIOU! lou seop* L ne/Plumb: 6 NOUI10ll,3 (437) Add/ a 0+91, Public Information Office Memo To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Kate Rusch, Public Information Officer Date: November 5,2009 Re: Public Information - General Report - On-going Activities -- The PIO continues to assist all departments with public information including news releases, letters to the public and website management. News releases issued since the last committee report are listed at the end of this memo. The PIO receives and responds to all feedback and inquiries received via www. estes.org and provides responses to inquiries and complaints received through other forums including the monthly Mayor's Coffee-Chats. The PIO provides on-going assistance to the news media. Recent inquiries include television channels 9,4 and 7, the Fort Collins Coloradoan, the Boulder Daily Camera, Northern Colorado Business Report, the BBC, Viva Colorado and a\\ Estes Park media. Follow-up information is being provided to the media regarding the October 19 fire at the Park Theater Mall. The PIO serves as an information conduit between the Bond Park Master Plan consultants and the community, issuing news releases and managing the Town's project web page for public access during the process. Backup PIO The PIO is in the process of planning for a backup PIO that would serve as a replacement for, or assistant to, the PIO during an emergency. The designated backup will also serve on the Public Information Team and receive necessary training from the PIO. Training and Education â€¢ Completed a two-part online course by the National Incident Management System on emergency preparedness, management and communications. â€¢ Completed a two-day course by the Colorado Division of Emergency Management for PIOs on emergency communications and the Incident Command Structure. 1 . â€¢ Completed a one-day media relations course through University of Colorado's Local Technical Assistance Program. â€¢ Applying for FEMA's advanced PIO training in Emmitsburg, MD for 2010. â€¢ Continues to attend Northern Colorado Public Communicators meetings. Pandemic Plan updates and Hl Nl education â€¢ The PIO assisted Emergency Operations Manager Rose by soliciting and compiling updates to the 2006 Pandemic Plan. The 2009 plan explains how the Town would continue providing essential services in the event of an outbreak of Hl Nl in the community, while identifying essential staff. â€¢ The PIO is working with the Larimer County Department of Health in planning public Hl Nl immunization clinics for priority risk groups to be held at Town Hall. Clinics are scheduled for November 20 and 23 from Noon until 6:00 p.m. each day. - â€ž -- ------ --â€¢- The PIO-gava Hl Nl -educational presentations-to- Department Heads and all--employees-the - --week of Odtober 25. Information included virus background/*evention, vaccination and comparisons to the seasonal flu. Pandemic Plan updates were also provided. Public Information Team / Bugle Newsletter The Public Information Team met on September 25 to discuss the latest Bugle. Story ideas were compiled by the team, along with assignments and a schedule that resulted in the Bugle mailing on October 30. The next newsletter, the Spotlight, will be produced by February 2010 and highlights the top stories of 2009. Renewable Energy Survey The PIO assisted the Community Development and Utilities Departments with the Renewable Energy Survey design, implementation and reporting. The survey assessed public opinion on renewable energy programs and issues related to small-scale residential wind turbine installations in Estes Park. Estes Park DVD The original 1,000 copies of Estes Park: A Great Place to Visit, a Great Place to Live are nearly exhausted; 1,000 additional copies are on order. Website and Web Team The PIO recently surveyed the web team to identify individual training needs. The next meeting of the web team will be November 25 and will mark the beginning of a training series by the PIO to address individual and group needs pertaining to website maintenance. â€¢ Page 2 Third Quarter Visitation for www. estes.orq Website visitation for the third quarter of 2009 increased more than 41% over the same period in 2008. The Estes Park DVD page received 7,955 visits during the third quarter. Top overall pages include the default (home) page, the Estes Park DVD page, the web cam at the Estes Park Visitor Center, Human Resources (job openings) and the special events pages. 2007 2008 2009 July 43,513 42,807 61,684 August 37,821 36,948 50,455 September 38,737 36,509 52,478 Total 120,071 116,264 164,617 News Releases from the Public Information Office October 27 i Police mElkhom Avenue closes for annual Halloween festivities October 27 - -_4*d-ministration i[Join-Mayor Pinkham on November 4 for coffee._ i -tr--- . October 27 Police ilRestorative jilstice repairs the harm October 27 Administration 2009 collector Christmas ornament now available October 24 Administration Joint Investigation Rules Estes Park Mall Fire Accidental October 19 Administration iFire destroys Park Theater Mall October 16 Volunteer Fire j h'r~iliary Wildland Firefighters needed ;October 15 Police :~Blue Santa brightens the holidays for those in need October 15 : Special Events 1 1, Carolers needed for Catch the Glow Parade October 13 Public Works Comment on the Bond Park design through October 23 October 13 Planning and Zoning-J[Planning Commission considers Renewable Energy Survey results October 13 Public Works New construction underway on the Fall River Trail October 13 Police 1What makes Restorative Justice restorative? October 5 Administration 1Senior Center flu shot clinic cancelled for October 14 October 5 Administration Jake the renewable energy survey by October 15 September 29 Public Works !,Participate in the Bond Park Community Forum Odober 8 September 29 Administration :Join Mayor Pinkham on October 7 for coffee September 25 Police 1 Join the Estes Valley Restorative Justice Team September 25 Finance ,Follow the 2010 Town budgeting process 11 3 '. ICEUV~NICIEDS:7.-'-7==.--:#--#--==--==l:Vr--' 2..V .- , September 24 Volunteer Fire ,knox Boxes save time during emergencies September 24 Administration Estes Park saves 67,582 bags during the CAST challenge September 22 Public Works Votefor your favorite Bond Park dikin by-September 30 September 22 1'*6mT,Iistration {!Seasonal flu shot clinics offered October 7and 14 at the Senior Center September 22 1 Utilities Jown offers savings on energy efficient lighting iSeptember 14 i Administration qSurvey seeks public opinion on wind turbines and other renewable energy efforts â€¢ Page 3 ,-*44*. Septdmber 9 Volunteer Pire- - 1 Connie Bowser joins the Fire Department team September 8 Public Works 6Vote on Bond Park Designs August 31 Administration ~[Municipal offices dosed on Labor Day August 28 Volunteer Fire Firefighters fill the boot for MDA August 26 ~ Administration I Voters will decide the future of EPURA on January 12, 2009 ;August 25 1 Public Works Join in the Bond Park redesign process August 25 Administration Join Mayor Pinkham to chat over coffee I August 25 :Police Community Emergency Response Team recruiting new members August 24 ' Administration Town accepting applications for Community Service Grants August 21 :Volunteer Fire Community invited to 'Wetdown" party for Fire Engine 7 August 14 i Finance Town underscores identity theft prevention practices i ~August 12 i Administration Town Board places a temporary moratorium on wind turbines 1 August 11 Public Works Town invites community to dedicate newest section of Fall River Trail August 11 Administration Estes Park Pride Awards nominations begin in January 1 ;August 4 , Volunteer Fire Give back to the Estes Valley, become a volunteer firefighter i - August 4- --- -Planhing and Zonififf-Town asks public to Weigh in off re*lential wind turbines i - ]August 4 Administration Town seeks more community input on Bond Park design July 28 ~ Police Estes Park named finalist for NLC's Awards for Municipal Excellence li }July 28 ' Administration 38,000 bags saved so far in the 2009 CAST Reusable Bag Challenge 1 July 27 Administration Wendell Amos celebrated by community members j July 27 Administration Next Mayor's Coffee-Chat is September 2 July 15 * Administration Join Town staff to plant a tree in honor of Wendell Amos i 1 IJuly 14 :Public Works 40,000 flowers planted for all to enjoy i July 13 i!Public Works Town survey seeks community input on Bond Park redesign 1 Duly 13 Volunteer Fire Smoke detectors recalled Duly 8 ; Building Safety Partidpate in the International Building Codes adoption process }July 8 !:Administration Town Clerk receives EPURA petition i Uuiy--4 - --1 - Administration Subscribe to receive Town news and meeting agendas by e-mail 4,16-yf : Administration Community Profile for 2009 is now available ; ~July 7 Public Works iPublic Works Director certified as Floodplain Manager ;July 1 Administration Watch the official Estes Park film at www.estes.org 1June 30 ; Police ]lpolice step onto Segways Action Items: None Recommendations: None BudgeVCost: N/A â€¢ Page 4