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Home My WebLink AboutPACKET Community Development 2009-09-03Flue 'AÂ·, Preparation date: 08/26/09 * Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE September 3,2009 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) RECOMMENDATIONS TO TOWN BOARD: i) Surprise Sidewalk Sale Resolution #-09 - Mgr. Winslow b) REPORTS: i) Marketing Committee - Dir. Marsh ii) Media Relations - Coordinator Blackhurst 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) REPORTS: i) Museum Monthly Report - Dir. Kilsdonk ii) Senior Center Monthly Report - Mgr. Mitchell 4) COMMUNITY DEVELOPMENT DEPARTMENT a) RECOMMENDATIONS TO THE TOWN BOARD: i) Skills and Knowledge Based Qualifications for Contractor Licensing - Dir. Joseph ii) Sign Code Task Force Recommendations - Dir. Joseph b) REPORTS: i) Community Development Financial Report - Dir. Joseph ii) Monthly Building Permit Summary - Dir. Joseph 5) ADMINISTRATION DEPARTMENT a) DISCUSSION ITEM: i) Procurement Draft Policy Review - Town Administrator Halburnt NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. i Preparation date: 08/26/09 * Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE September 3,2009 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) RECOMMENDATIONS TO TOWN BOARD: i) Surprise Sidewalk Sale Resolution #-09 - Mgr. Winslow b) REPORTS: i) Marketing Committee - Dir. Marsh ii) Media Relations - Coordinator Blackhurst 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) REPORTS: i) Museum Monthly Report - Dir. Kilsdonk ii) Senior Center Monthly Report - Mgr. Mitchell 4) COMMUNITY DEVELOPMENT DEPARTMENT a) RECOMMENDATIONS TO THE TOWN BOARD: i) Skills and Knowledge Based Qualifications for Contractor Licensing - Dir. Joseph ii) Sign Code Task Force Recommendations - Dir. Joseph b) REPORTS: i) Community Development Financial Report - Dir. Joseph ii) Monthly Building Permit Summary - Dir. Joseph 5) ADMINISTRATION DEPARTMENT a) DISCUSSION ITEM: i) Procurement Draft Policy Review - Town Administrator Halburnt NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. + Cynthia Deats From: Admin iR3045 Sent: Monday, August 31, 2009 11:38 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 1879 ST. TIME 08/31 11:34 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 Estes Park Convention & Visitors Bureau Memo Tb: Community Developement From: Bo Winslow - Fairgrounds, Events & Facilities CC: Jacqueline Halbumt, Lowell Richardson and Tom Pickering Date: Sept. 3,2009 Re: Surprise Sidewalk Sale BACKGROUND: The Sidewalk Surprise Sale has become a much-anticipated shoulder-season event in Estes Park. It is always scheduled for the weekend before Columbus Day, which means this yeafs activities will be from 9 a.m. to 5:30 p.m. October 11m and 12'h. The Sidewalk Surprise Sale is open to all Estes Park businesses, even if they are not located in the downtown area. The sale is advertised locally, as well as in Front Range markets. A copy of the invitation to participate, as well as the event guidelines are attached. Due to Ordinance 15-91 pertaining to "containment" within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, specifically paragraph a. Outdoor Sales, Use, Storage and Activity in the CD Zoning District), it is necessary for the Town Board to approve a variance to allow this sale to occur. The proposed resolution is attached. BUDGET/COST: All expenses are budgeted. There will be $200.00 in postage and about $100.00 in staff time for printing and mailing. ACTION: Approve Variance 1 , I RESOLUTION NO. WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91 pertaining to "containment" within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, *pecifically paragraph a. Outdoor Sales, Use, Storage and Activity in the CD Zoning District, Number (3) Exceptions. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Surprise Sidewalk Sale Days" being sponsored by the Events Department thdt is scheduled October 10 and 11, 2009: 1. Hours of operation shall be from 9 a.m. - 5:30 p.m. 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held regardless of weather. 4. Businesses will be allowed to sell merchandise in front of their store only during the hours specified above: 5. Each busin6ss will be allowed one (1) outside selling space. 6. Sidewalk displays shall provide a minimum clearance of four feet for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 7. Those merchants without sidewalk frontage may reserve a space in Bond Park by contacting the Special Events Department at 586-6104. 8. Advertising posters will be provided. 9. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this Surprise Sidewalk Sale Days annual event. DATED this day of ,2009. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk 1 , #~fise Slde** *Weekend August 28, 2009 TO: All Estes Park Businesses RE: Surprise Sidewalk Sale Weekend, October 10 & 11, 2009 FROM: The Town of Estes Park Events Department The Events Department invites you to participate in the 1801 Annual Surprise Sidewalk Sale Weekend to be held throughout Estes Park October 1001 & tlth. We hope you will join your business neighbors this year by providing sales inside and/or outside your store. You don't want to miss this great opportunity to reduce old inventory and begin gearing up for the Christmas selling season. Restaurants can join in on the fun by providing "specials" for lunch, and accommodations establishments can do the same by offering reduced rates for the weekend. All Estes Park businesses are encouraged to participate. To enable the sale of merchandise on sidewalks, the Town Board will approve a variance for October 10th & 1101 only. Attached you will find the rules set by the Town of Estes Park for the sale weekend. Please stay within these guidelines. We will advertise the Surprise Sidewalk Sale Weekend in local and Front Range papers to invite shoppers to Estes Park. If you have a customer mailing list you may wish to let them know of the event also. Thank you for your participation and cooperation in the Surprise Sidewalk Sale Weekend. Should you have any questions, please call the Events Department at 586-6104. ESTES PARK COLORADO . SURPRISE SIDEWALK SALE GUIDEUNES 1. The sale times will be: Saturday, Oct. 10, 2009 Sunday, Oct. 11, 2009 10 a.m. until 5:30 p.m. daily 2. This is open to all Estes Park businesses - not just downtown merchants. All participating businesses must possess a current Town Business License. We hope that everyone including the hardware-stores, office supply stores, etc. will join in. Remember - the sale will be advertised for local interest, as well as in out-of-town markets. 3. Surprise Sidewalk Sale Weekend will be held rain or shine. Sell your items inside and/or outside - hold your sale no matter what the weather may bring. 4. You may sell merchandise in front of your store on the sidewalk ONLY during the times listed above. Set-up will be at 9 a.m. and take-down by 6 p.m. 5. Each store may have only one (1) selling space outside. 6. Sidewalk displays shall provide a rhinimum clearance of four feet for pedestrian walkways and handicapped accessibility. There will be no displays or merchandise placed in any street. THIS WILL BE MONITORED AND ANY BUSINESSES NOT COMPLYING WILL BE ASKED TO REMOVE THEIR ENTIRE DISPLAY FROM THE SIDEWALK. 7. You don't have to place merchandise in front of your store to participate. You may hold your sale inside the store if you prefer. 8. Advertising: + A. The Town will place a display ad in local and northern Front Range papers a week before the event. B. Mention the sale in your own advertisements during the week to let shoppers know you are participating. C. Let your regular customers know about the sale weekend through direct mailings. D. ' Display the poster that will be provided in advance of the event. Estes Park r L Convention & Visitors Bureau Memo To: Community Development Committee - Trustees Eisenlauer, Levine, and Miller From: Peter Marsh CC: Tom Pickering, Jacquie Halbumt, Lowell Richardson Date: August 25,2009 Re: CVB Marketing Committee - August Reports: as of July 31, 2009 1. 2009 Visitors Guide Requests - The volume of requests continues to climb and is 63.2% ahead of this time last year. Both traditional and digital media are involved in generating this increase. While the increased volume is good news, we have also been affected by late bookings which required an excess of 1St class mailing. This all comes at a price... we have depleted our postage account. The estimated $14,250 required to get to the end of the year will come from a combination of prior year Visitors Guide excess funds, and existing Town Advertising Program funds. 2. Visitors Guide Downloads - are up by 29.9% Year-To-Date compared to the same period last year. This level of download activity has allowed us to discontinue mailing first class to those travelers who request the Guide via our web site. We have placed a message telling the user that if they plan to visit within 3 weeks, they can download the guide right there. 3. National Media Overall, ad generated requests (digital and print) for visitors guides are 84.6% ahead of last year. This unexpected increase is a function of make-goods for publisher errors, bonus ad placements, bonus digital extensions of print ads and a few particularly high performers resulting in kind of a perfect storm. 4. Internet Advertising We experimented with a Colorado.com e-newsletter during April, May, July, and August. April/May results are in and both our text ads and display ads outperformed every other advertiser by an average of 41% both months. All of our other digital advertising continues to perform as in past months. 5. Program Planning A new budget presentation model for the Marketing Committee and the LMD board is being developed. 6. Other NA ACTION ITEM: None BUDGET/COST: None BACKGROUND: None RECOMMENDATION: None 1 L Estes Park Convention & Visitors Bureau Memo To: Community Development Committee: Trustees Levine, Eisenlauer, Miller From: Suzy Blackhurst, Communications Officer CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering, Peter Marsh Date: August 28,2009 Re: Media Relations Report Colorado Print Coverage Statistics: Colorado Print Coverage Placements - Through Aug. 28,2009 2008: 912 2009: 559 Colorado # of Inches - Through Aug. 28,2009 2008: 3,310 2009: 3,355 National & Regional Web PR Program placements through Aug. 28,2009 2008: 222 2009: 265 Web Blogs/Internet News through Aug. 28,2009 Total Blog/Internet News Mentions: 389 Web Blog Tenor through Aug. 28,2009 Excellent: 89 Positive: 131 Neutral: 124 Below Desirable 32 Disparaging 13 E-Newsletter - Sent 8/11* Opened average per recipient: 1.89 Unique open rate: 34.6% (National average: 32.7%) Click-through rate: 15.1% (National average: 9.8%) Familiarization Tours and Travel Writer Visits: August 28-29: Five Japanese Media with their interpreter Sept. 3: German Writer Sept. 24-27: Danish Writer Significant Press Coverage Received or Anticipated Greenproduct: a feature on Estes Park generated by a familiarization tour Austin American Statesman: A feature on Estes Park by Helen Anders, hosted by the CVB. Story was picked up by a web e-zine A press tip to the Colorado Tourism Organization about unique ways to view fall foliage has been run in 10 publications from Tampa Bay to Milwaukee to Dallas Special Requests Fulfilled since January 1: 104 National Conference (Destination Marketing Association International I attended the DMAI conference in Atlanta the last week in July where I completed a multi-day initial "Certified Destination Management Executive" certification- qualifying course in internet marketing and several "Professional Destination Management" certificate-qualifying seminars. At the Business Marketplace I won for the department a gift certificate for a $5,000 on-line campaign on USA Today's website. We'll be taking advantage of that prize in 2010. Â£ L Museum/Senior Center Services Menlo To: Community Development Committee - Trustees Pinkham, Levine & Eisenlauer From: Betty Kilsdonk, Director, Museum/Senior Center Services Department CC: Jacquie Halburnt, Lowell Richardson Date: SeMember 3,2009 Museum Consultancy Two consultants visited the Museum during the first week of August, funded by a non- matching grant from the National Endowment for the Humanities. The consultants, an architect who specializes in museums, and a recently retired regional collections manager for the National Park Service, viewed the Museum's current on- and off-site collections storage and environmental monitoring data. They will be providing us with written recommendations for improving the management of the 20,000+ local history objects entrusted to our care. Upcoming Programs September 4 (Repeated October 2) First Fridays - Drawing from the Estes Park Museum Collection. 1:00 PM - 4:00 PM at the Estes Park Museum. Local artist Pat Greenberg works with students to develop drawing skills using objects from the Museum's collection as subjects. This class is currently filled. September 9 (Repeated Sept. 10 and Sept. 11) Rocky Mountain National Park Historic Lodges and Homesteads Tour. Back by popular demand with new historic sites included. Presented by historian Ken Jessen. All tours currently filled. Se#ember 19 Issues of Livestock Grazing and Animals in the National Parks. Presented by Mark Fiege, Professor of History at Colorado State University. Doors open at 1:30 PM for this 2:00 PM program. Free and open to the public. Current Exhibits To September 6,2009: Historic Fall River Hydroplant Facility To September 20,2009: A#ered Landscapes. To January 3, 2010: Patchwork Storytellers. Quilts from the Museum's collection. Upcoming Exhibit: Rocky Mountain Elk A Local History Elk have been present in the Rockies for the past 12,000 years and are part of both our ecosystem and our tourist-based economy. This exhibit talks about their history of interaction with humans, and current issues like over-population and chronic wasting disease. Opens October 2 with a reception from 5 PM to 7 PM. Special guests: Bugle Corps. Sponsored by the Estes Park Museum Friends & Foundation, Inc. and the Town of Estes Park. Through April 25, 2010. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None ~Â® Estes Park Museum July, 2009 July 2009 Attendance Gallery Visitors 1377 Hydroplant Visitors 598 Programs and Tours-Museum 3315 Programs and Tours-Hydroplant 39 Group Meetings and Rentals 307 TotalJuly Attendance Total Attendance & Programs-Museum & Hydro 5636 Estes Park Museumand Hydroplant Programs and Tours Capacity 3311 Programs and Tours Percentage Utilization 101 7000- 6590 6000- 6079 Museum & Hydro Programs and Tour-Detail: L=-, 5700 5636 7-1 Hands On Heritage Program 19 7-1 Turning Point School Hydroplant Tour 13 5000- 7-4 Coolest Car Show 3000* ~4226 ~ 4000-Il 7-6 Wheat Ridge Senior Center Tour--HP 26 7-6 Wheat Ridge Senior Center Tour--Museum 26 3000- 7-8 Hands On Heritage Program 26 7-15 Hands On Heritage Program 27 2000- 7-21 Cheley Camp Tour 46 7-22 Hands On Heritage Program 26 1000- 7-25 Estes Sesquicentennial Program ~ ~ ~ 7-29 Hands On Heritage Program 26 2005 2006 2007 2008 2009 7-31 Antique Jewelry Program 29 *Car Show attendance was 500 less than in 2008. Museum Meetings and Rentals-Detail: 7-1 Fire Services 19 7-2 Car Club 8 7-2 Ranch Meadows HOA rental 56 7-4 Kastens reunion 64 7-7 Museum program prep 5 7-9 EPPD 8 7-10 Butcher/Harper rental 35 7-14 CVB Ambassadors 35 7-15 Fire Services 19 7-16 CVB Snow and Ice meeting 10 7-16 Rooftop Rodeo 30 7-18 HOA annual meeting 18 Hydroplant Visitation & Tours Year-to-Date: 2008 1051 2009 1259 Total Attendance Year-to-Date: 2008 13418 2009 12974 Estes Park Senior Center Me no To: Community Development Committee -Trustees Levine, Eisenlauer and Miller From: Lori Mitchell, Senior Center Director CC: Jacquie Halbumt, Lowell Richardson, Betty Kilsdonk Date: September 3,2009 Re: ESTES PARK SENIOR CENTER - General Report September SENIOR CENTER PROGRAMS / EVENTS September 3 Day trip:"Rockies Baseball at Coors Field' September 4 "First Fridays" - by Pat Greenberg - drawing course series continues September 5 Breakfast Buffet fundraiser - community event - final event of the season September 8 "Scom'sh-Irish Luncheon" - special themed meal with a Scottish flair September 8 Low Vision Support Group - support for local residents with visual needs September 10 "The Art of Block Printing" - a three-part art class series begins September 15 Special Transit's Community Open House - celebrating 10-years in Estes Park September 16 Medicare counseling - by appointment September 21 Day trip: "Blackhawk and Central City" September 22 'Wealthy Heart Screening" - open to the public - by appointment September 25 " Vision Matters 2009" - a community fair with vendors featuring services and programs for those with visual impairments September 29 "FolunteerAppreciation Coffee" for Senior Center volunteers September 29 Community program:"The HBO Alzheimer's Project: the Memory Loss Tapes" The Senior Center offers a wide variety of drop-in events such as mahjongg, art and craft studios, Tri Fit and Tai Chi fitness classes, bridge, pinochle, pool, a wellness blood pressure clinic and more. Larimer Countv Health Department The Senior Center kitchen and Catering for All Occasions undergo unannounced inspections semi-annually by the Larimer County Department of Health and Environment. A rating of'Excellent' was received at the August 18 inspection. The same rating was also achieved at the prior inspection on February 18, 2009. Inspections look at food handling and sanitation procedures, food serving and storage temperatures and the physical environment. Corrections are scheduled for minor deficiencies: repairing adhesive on a Formica backsplash and interior cleaning of cupboards. Corrections were made regarding proper storage of floor mops. STATISTICS Year to date 7.31.09 Senior Center statistics attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 1 Estes Park Senior Center - Meal Programs Report 7.31.09 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month July = 365 2005 Total = 4,876 2006 Total = 4,651 2007 Total = 4,056 2008 Total = 4,736 2009 YTD = 2,713 - 600 - 500 - 300 - 200 - 100 lilli'1111110 JFMAMJJASOND -+ 2005 - 2009 -*- 2006 , 2007 - 2008 Dining Room Meals Previous Month June = 787 = 78% capacity Current Month = July = 883 = 84% capacity Includes take-out meals ( 10 ), member (838) and non-member meals( 35 ) - 1400 2005 Total = 9,854 2006 Total = 9,275 - 1200 2007 Total = 9,588 2008 Total = 8,265 2009 YTD = 4,612 - 1000 - 800 1 - 400 - 200 111111111111 0 JFMAMJJASOND - 2005 -4-2009 - 2006 YTD -1, 2007 -0-2008 Senior Center Meal Programs Report 7.31.09 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 - 2009 1400 - 2005 1200 V 1406 /-Â»Ut,Â·A 1000 \10>1 . - 2006 800 1347 - 2007 600 1263 400 - 2008 1265 200 Current Month ' ' July = 1,248 404:*4#44#444# Combined Meal Programs - Yearly Comparisons 16000 - 2003 11,356 14000 - 2004 13,937 12000 - 2005 14,730 10000 . 2192' 8000 - 2007 13,644 Il 2008 6000 13,001 - 2009 4000 2009 2000 YTD 0 7,325 Senior Center Programs / Activity Attendance Report 7.31.09 page 3 Attendance at Activities and Programs Current month July = 1,934 (in number of visits drop-in and planned programs combined) - 2500 2005 Total = 10,411 2006 Total = 12,411 2007 Total = 14,089 - 2000 2008 Total = 14,441 2009 YTD = 9,011 4, ihh~ - 1500 - 1000 - 500 111111111111 0 JFMAMJJASOND -I- 2009 YTD -0- 2005 Total -â€¢= 2006 Total -i- 2007 total -4- 2008 Previous month - June 2009 "Planned Programs" Potential or Ideal Capacity 426 "Planned Programs /% Utilization " * 482 or 113% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 1,003 Current month - July 2009 "Planned Programs" Potential or Ideal Capacity 597 "Planned Programs /% Utilization" * 693 or 116% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 1,241 Senior Center / Facility Overall Attendance 7.31.09 page 4 2500 -1- 2009 YTD 10,487 2000 13 July = 2,281 -0- 2005 Year Total 1500 17,857 A 2006 1000 t Year Total 17,471 500 --- 2007 Year Total 18,510 0 IIIIII1I , 1 / 42 **0- /- / ts' ~2 *P / d> 40 <f -0- 2008 Year total 17,562 2009 Senior Center Rentals 2009 Senior Center Non-Rental Users January (0) January TOEP meetings (5) February (0) Rider Advisory (7) March (0) NARFE (7) April (0) February CIA (25) May Ranch Meadows HOA meeting (35) Sister Cities (6) June Friehe party (70) NARFE (16) Criswell party (29) March CIA (50) July (0) NARFE (15) Sister Cities (5) TOEP (11) April TOEP (20) 2009 Year to date: 134 NARFE (18) 2005 rental users = 393 Sister Cities (6) 2006 rental users = 426 May TOEP (28) 2007 rental users = 721 Sister Cities (11) 2008 rental users = 599 Rider Advisory (10) NARFE (19) Parade of Years (77) June TOEP (13) Sister Cities (4) July TOEP (30) 2009 Year to date: 368 2005 non-rental users = 1295 2006 non-rental users = 286 2007non-rental users = 249 2008 non-rental users = 270 . MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph Date: 8-28-09 Subject: Building Contractor Qualifications Based Licensing Background The Town currently licenses all contractors and subcontractors working inside the city limits. The issuance of the license is not based on any testing or qualifications. Larimer County recently enacted a new qualifications based contractor licensing program (see attachments). This approach is common in many Colorado jurisdictions. The Larimer County program could be used as a template for a transition to a qualifications based Town license. It should be emphasized that the Town would accept testing based, and experienced based, qualifications from Larimer County or any other Colorado jurisdiction that adheres to the same locally adopted standards, so there would be no redundant testing process, and there would be no need to establish a testing site in Estes Park. Town of Estes Park Department of Building Safety staff is recommending testing and licensing of contractors and all commercial building permit applicants within the Town. Staff recommends the following exemptions to Town contractor testing and licensing requirements. 1. Contractors requiring State licensing (architects, engineering, electrical, plumbing, sprinklers, elevators/conveyances and manufactured home installers, etc.) and/or approved preengineered/ proprietary certification (Ansul systems, EFIS, etc.), and projects where the scope of work is limited to such contractors, shall not require additional testing, but shall require Town licenses. 2. Owners of structures regulated by the International Residential Code shall be permitted to work on their own home and accessory structures without required licensing, provided they occupy the dwelling. Exemption from required testing and/or licensing does not include exemption from any other requirements including but not limited to obtaining required permits. Staff recommends types of contractor licenses and licensing requirements shall be consistent with the requirements of Larimer County. Licensing fees and issuance shall be determined by the Estes Park Municipal Code and the Town Clerk. Budget Impact: The Town already collects a fee for the issuance of a Town license and this fee should not be increased. So there would be no budget impact. Recommendation: Town of Estes Park Department of Building Safety staff is recommending testing and licensing of contractors and all commercial building permit applicants within the Town. Staff recommends the following exemptions to Town contractor testing and licensing requirements. 1. Contractors requiring State licensing (architects, engineering, electrical, plumbing, sprinklers, elevators/conveyances and manufactured home installers, etc.) and/or approved preengineered/ proprietary certification (Ansul systems, EFIS, etc.), and projects where the scope of work is limited to such contractors, shall not require additional testing, but shall require Town licenses. 2. Owners of structures regulated by the International Residential Code shall be permitted to work on their own home and accessory structures without required licensing, provided they occupy the dwelling. Exemption from required testing and/or licensing does not include exemption from any other requirements including but not limited to obtaining required permits. Staff recommends types of contractor licenses and licensing requirements shall be consistent with the requirements of Larimer County. Licensing fees and issuance shall be determined by the Estes Park Municipal Code and the Town Clerk. From: Connie Bowser Sent: Wednesday, July 08, 2009 3:31 PM Subject: Town of Estes Park Code Adoption Meeting on July 16, 2009 Greetings to all stake-holders in the construction industry providing services in the Town of Estes Park: The sixth public meeting in a series of meetings to facilitate the adoption of the 2009 1-Codes will be held on Thursday, July 16(h in the Municipal Building Town Board Room from 3-5 pm. There will be two main topics of discussion: The first topic will be an update of contractor licensing requirements by Larimer County and the following (in blup) requirements proposed by Town of Estes Park staff: puls,ir. Town of Estes Park eepartment of Building Safety staff is recommending the Town Board approve and authorize required testing and licensing of contractors and all commercial building permit applicants within the Town, with an effective date of 2010.01.01. Staff recommends the following exemptions to Town contractor testing and licensing requirements. 1. Contractors requiring State licensing (architects, engineering, electrical, plumbing, sprinklers, elevators/conveyances and manufactured home installers, etc.) and/or approved pre- engineered/proprietary certification (Ansul systems, EFIS, etc.), and projects where the scope of work is limited to such contractors, shall not require additional testing, but shall require Town licenses. 2. Owners of structures regulated by the International Residential Code shall be permitted to work on their own home and accessory structures without required licensing, provided they occupy the dwelling. Exemption from required testing and/or licensing does not include exemption from any other requirements including but not limited to obtaining required permits. Staff recommends types of contractor licenses and licensing requirements shall be consistent with the requirements of Larimer County. Licensing fees and issuance shall be determined by the Estes Park Municipal Code and the Town Clerk. See the Larimer County Building Contractor Licensing handout for additional information. (please see attached pdf for details- handout also available to download on the Town of Estes Park website www.estesnet.com under Adoption Code Process for 2009 1-Codes) The Town of Estes Park will be offering a FREE contractor licensing training opportunity at the Estes Park Conference Center on Wednesday, August 5~ 2009 from 8 am - 4:30 pm: Topic- Review of the 2006 International Building and Residential Codes as they pertain to Contractor Licensing/Certification Tests. Registration fees are $35.00- But, if you RSVP to Gil Rossmiller- arossmiller@parkeronline.orq by Friday July 31*, 2009, the Town of Estes Park will waive the $35.00 fee for this date. Please see attached 2 pdf documents for additional details on the August 5~h meeting and standardized contractor exams- both are also available to download on the Town of Estes Park website. The second topic will be a review of proposed local amendments to the 2009 International Building Code and 2009 International Residential Code. If you have any questions, please contact the Building Department at 577-3735 or cbowser@estes.orn. Respectfully, Will Birchfield, CBO Town of Estes Park . I Building Codes Adoption Process Meeting #6 Summary July 16, 2009 3:00 - 5:00 p.m. Contractor Licensing and Administrative Provisions were the topics of the meeting. Tom Garton, Chief Building Official of Larimer County, was present to review the upcoming licensing requirements for Larimer County and answer questions. He explained that effective September 1, 2009, contractors will be required to be licensed in Unincorporated Larimer County, including areas in the Estes Valley. CBO Birchfield passed out information and explained the Class A, B and C licenses. Class A license holders can apply for a permit for any project. Class B cannot exceed 3 stories in height for commercial, residential, or multi-family residential projects. Class C is limited to one and two family dwellings and accessory buildings. Townhouses require a Class B license. Each license requires a different test. CBO Garton explained contractors having appropriate licenses from other jurisdictions must still obtain a Larimer County license. Previous ICC test scores will be recognized to obtain the County license. The County license requirements do not apply within the Town of Estes Park. CBO Birchfield reminded attendees about the training sessions to be held at the Conference Center on Wednesday, August 5, 2009. Those who RSVP by July 31 st will have their $35 registration fee waived by the Town. This training will include an IBC (Classes A and B) test preparation in the morning, and IRC (Class C) test preparation in the afternoon. This training is for the 2006 codes. The Building Division has four books of both the 2006 IRC and 2006 1BC that can be loaned out for study and testing purposes. Books will be checked out on a first-come, first-served basis. The facilitator of the sessions will be Steve Thomas, a nationally recognized instructor. More information about the August ICC meeting can be found on the Town website at www.estesnet.com. CBO Garton stated the County does not require superintendents to be licensed, only the contractor applying for the permit. The license holder is the only person required to qualify. He said only licensed contractors can apply for permits, and their information will be entered into the system under the name of the company. Authorized personnel will be able to pick up permits. Mr. Garton stated sub-contractors (mechanical, etc) do not have to be licensed as long as they are working under thegeneral contractor, and it will be up to the general contractor to ensure all sub-contractors have the proper documentation. The appropriate licenses will be required to work in certain trades. CBO Birchfield stated that gas piping might be listed separately from plumbing, with a different license since gas piping has its own code book. He also said the mechanical C test is only good for the IRC, and the Mechanical A and B are required for commercial work. License fees will be required in Larimer County. Licenses will be good for two years, and if kept current, only renewal of the license will be required. Any outstanding permits will be verified. Outstanding violations must be resolved before licenses will be issued/renewed. Application fee, application, proof of insurance, proof of citizenship, and proof all employees are in the U.S. legally will be required. Jobbers can supervise jobs up to $5000 with no test required, but they will need insurance and proof of experience. Special Trade contractors will also need to provide proof of insurance and experience. CBO Garton stated if a license is denied, there is an appeals process through the appeals board. If the board denies the appeal, the next step would be a civil suit. After the preceding discussion of County licensing requirements, CBO Birchfield asked contractors how they want to address licensing within Town limits. Any proposals will go before the Community Development Committee, and then to Town Board for final decision. Staff suggested coAsistency with the County. It was also soggested by Brad Klein not to allow special contractors to install fireplaces and wood stoves. CBO Birchfield encouraged stakeholders to attend and participate in th@ Community Development Committee and Town Board meetings. Staff suggested no additional charges, nor increase in current fees. The $200 business license fee would still apply. An additional Town license would not be required. The same business license, issued through the Clerk's office, would require Building Division approval. Under the current system, there is no licensing by qualifications. As a result, the building divison spends a lot of time dealing with unqualified permit applicants and unqualified project supervision. It was suggested to grandfather in long-time contractors. CBO Birchfield also noted licensed design professionals will be allowed to supervise jobs and apply for permits. CBO Birchfield stated the biggest issue for the building division is in commercial construction. He recommended the Town align with the County, due to the Estes Valley location within the County. He also recommended when contractors are involved, only those licensed contractors can apply for the permit. This process would result in better and safer projects by experienced contractors. Homeowners would still be allowed to do their own work and apply for their own permits. Mike Kingswood stated he was interested in seeing hard data to justify the testing and licensing. Paul Brown stated he thought more people would do work without building permits rather than get licensed. I . CBO Birchfield began the review of the proposed local amendments to the IBC. These amendments will eventually go to public hearing for proposed adoption. 105.1.1 Annual property permit - This provision would allow routine maintenance to be performed on larger properties without obtaining individual permits. If the Town does not require licensing by testing, CBO Birchfield is opposed to this code provision. 105.1.3. Annual contractor permit. - This proposed amendment could be an option for contractors with jobs that do not require plan reviews. Again, if the Town does not require licensing by qualifications, CBO Birchfield will not propose this amendment. This amendment would create more work for the Building Division, but save a lot of time for the contractors. A show of hands was taken to indicate the support of contractor licensing. 12 were in favor, 6 wanted no change, and three of the six wanting no change indicated they would support town licensing if more value is placed on experience rather than testing. CBO Birchfield clarified a County license would qualify for approval of a class specific Town license. Once ICC certified, the license will be valid as long as the license holder continues to work in the industry. If the license lapses, it may be necessary to retake the tests. It was mentioned the City of Longmont requires a two-hour class that discusses updates when new codes are adopted. Those who attend the class don't have to retest. This may be an option that could be incorporated into Town licensing procedures. Mike Menard/EVCA stated he thought level of experience needed to be more than what the County requires (two years or three projects). CBO Birchfield recommended allowing grandfathering contractors working with a continuous Town of Estes Park business license since 2000. There would need to be individual discussions to determine what type of license- Class A, B, or C, depending on what type of work was done in the past. More people were in favor of licensing if this suggestion could be implemented. Dave Mechem stated he believed it came down to life safety issues. Contractors should be willing to take the test to improve the field. However, he stated he also thought the Town is over-regulating and he is concerned about personal property rights. CBO Birchfield reminded everyone that appeals deal with the interpretation or application of the code, not the code itself. The appeals board is unable to waive code requirements. 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ICC Exam pape sting, you may obtain an uires a building permit and you are not a 1-800-275-8301 application ed, the Chief . exam number n on the inside front cover Types of Contractor Licenses Frequently Asked Questions Contractor Lice g Exams This license entit er to contract is required to be licensed? de Council will need the 3-digit Do I need a contractor license to build a house for all examinations] IZS08 03 1-10=1 12~Flt;<rozllst.28-I 3 pvueq~gibepU,spue lulled Se SeAOIS M pue ' Jol JaueB finish or repair are doing work on a building which icensing â€¢ Pearson Vue Schedule isional under Types of ractor Licenses). than on 0907 115 N 13*trn 1 sa~!ll,la asuaD 10031 sdoue:lunoo 's:leuiqeo , U!'!31 'Bu!Jeded 5uipling/6-10'JaUILIel'MMM 0 'a51)!bl :tee4M OZZ-86 -0Â£6 apoo asn puei Alun03 JaiLI!-lel Jo epoo le!3ue construction, of one and tw .ement of license den al. Schedule Exam 1-877-234-6082 II 00 ' Bell!/\ POOMUeels U )1-1OM Testing L 1045 Gar en #saAA t,SL anA 9613!M lea4M s,Jolle-CIUOD r own home, then required if you're a process my application seven ays after a complete e County or the - This license entities the Ider to contract )r installer, or Official will i license, a prov n property-in unincorporated Larimer contractor for the t person's n property require a jo ejels 241 paSU83!1 EJ ieuoileu-le 1 1Sew noA Sn Mo4S i ue Alunoo ape 6u! Pl! e peau I op uedwoo Supo OU e Joi >POM I D esueD!1 Joped:luol e paeu I : Aq P 31! Jed sespe 'Builwed 'se Jod 'SBJnsol tractor lic m Larimer County? 26uuo U lielsu! 01 8SUBJ 11 30'Ded:IUOD .Pe.11!nbai esuaoil leuo!:ewe:WI alR ' epoo Bu!Pling leuo xceed stories in lings a a ngs, as permi -le/\00 0!:led 'J e BA A-JU Ntit3-,11724Â°-27ptS-7-' e ds elow euo u! 'seleide.ty 'sa and single-f U.'!Ms ' wo Juns 'se(is . 1 LARIMER COUNTY CODE Chapter 10 Article VIII. Building Contractor Licensing Program Sec. 10-191 Title Sec. 10-192 Authority Sec. 10-193 Purpose Sec. 10-194 Principles of Interpretation Sec. 10-195 Definitions Sec. 10-196 Building Contractor Licensing Requirement Sec. 10-197 Administration of Licensing Requirement Sec. 10-198 Types of Licenses Sec. 10-199 Conditions for Issuance of a License Sec. 10-200 Process for Issuance of License Sec. 10-201 License Term and Expiration/Reapplication Sec. 10-202 License Fees Sec. 10-203 Violations Sec. 10-204 Enforcement Sec. 10-205 Appeal from Decisions ofthe Building Official Sec. 10-206 Reapplication for Denied or Revoked License Sec. 10-207 Resolution Adoption and Amendment Sec. 10-208 Approval and Effective Date RESOLUTION # ARTICLE VIII BUILDING CONTRACTORS LICENSING PROGRAM 10-191. Title. This article shall be known and may be cited as the building contractors licensing program resolution for Larimer County, Colorado. (Res. # ) A RESOLUTION PURSUANT TO C.R.S. 30-11-125 ESTABLISHING A PROGRAM IN THE COUNTY BUILDING DEPARTMENT FOR LICENSING BUILDING CONTRACTORS CONDUCTING BUSINESS IN UNINCORPORATED LARIMER COUNTY The Board of County Commissioners of the County of Larimer (BOCC), following a duly- noticed public hearing before the BOCC, hereby approves and adopts a program to be established in the Building Department of Larimer County Planning & Building Services Division, providing for the licensing of building contractors conducting business in unincorporated Larimer County, as set forth in this Resolution, below. 10-192. AUTHORITY. This Resolution is adopted pursuant to authority granted in C.R.S. Â§30- 11-125, and related provisions of the County Building Codes Act and the County Planning Act (Parts 1 and 2 ofArticle 28, Title 30, C.R.S.). 10-193. PURPOSE. The purpose of the program adopted in this Resolution is to protect the public health, safety, and welfare of the citizens of unincorporated Larimer County by requiring that building contractors conducting work under County-issued building or sign permits . 2 demonstrate, through the licensing process, that they are competent in the general construction trades or practices in which they are engaged, and that they maintain current insurance coverage per Section 10-199 F. 1 & 2. 10-194. PRINCIPLES OF INTERPRETATION. In the case of conflicting or ambiguous provisions in this Resolution, the interpretation taken shall be the more restrictive one, or the one that otherwise best protects the public health and safety in the sound discretion of the Chief Building Official. 10-195. DEFINITIONS. The following definitions shalI apply in the interpretation of this Resolution. Words not defined shall be given their ordinary meaning, or their accepted technical meaning as appropriate. A. BUILDING CONTRACTOR/CONTRACTOR A person who for compensation directs, supervises, or undertakes any work for which a County building permit is required under the County Building Code or the Sign Code Section of the County Land Use Code, with the exception ofthe following: 1. A person whose sole function in the work is to perform labor under the supervision or direction of a building contractor. 2. A person performing repair or maintenance work on property owned by that person. 3. A person who acts as the contractor for the construction o f a new residential dwelling on that person' s own property no more than once within any twenty four (24) month period. 4. An employee performing repair or maintenance work on their employer's own property. 5. A person required to be licensed by the State of Colorado who is performing work within the scope oftheir license, such as: Electricians pursuant to Article 23, Title 12, C.R.S., Plumbers pursuant to Article 58, Title 12, C.R.S., Elevator and Conveyance Installers pursuant to Article 5.5, Title 9, C.R.S. Manufactured Home Installers (Resolution #38) pursuant to 24-32-3301 et sec C.R.S. B. BOARD OF APPEALS (BOA). The advisory and appellate board appointed by the BOCC to hear and decide appeals of orders, decisions or determinations made by the Chief Building Official. C. CHIEF BUILDING OFFICIAL (CBO). The head of the Larimer County Building Department, who works under the direction of the Director of the Planning and Building Services Division in the County. D. PERSON. Any individual, corporation, limited liability company, partnership, association, or other legal entity. E. WORK/REPAIR OR MAINTENANCE WORK. Minor work to repair or maintain structures including but not limited to interior decorating and minor exterior maintenance (painting, window covering installation, drywall patching, masonry repair, and the like); the I I 3 replacement of lamps or the connection of approved portable electrical equipment to approved permanently installed receptacles; the replacement of any minor part of a portable gas heating appliance that does not alter approval of equipment or make such equipment unsafe; the stopping of leaks in drains, water, soil, waste or vent pipes (but not the removal and replacement of any concealed trap, drain pipe, water, soil, waste or vent pipe); the clearing of stoppages or the repairing of leaks in pipes, valves or fixtures, and the removal and installation of water closets (provided such work does not involve the replacement or rearrangement of valves, pipes or fixtures); and emergency equipment replacement and repairs (for which any required building permit is applied for within the next business day). Repair or maintenance work does not include the cutting away of any wall, partition or portion thereof; the removal or cutting of any structural beam or load bearing support; the removal or change of any required means of egress, or rearrangement of parts of a structure affecting the egress requirements; the addition to, alteration of, replacement or relocation of any standpipe, water supply, sewer, drainage, drain leader, gas, soil, waste, vent or similar piping, electrical wiring, or mechanical or other work affecting public health or safety; or any other work requiring a County building permit. 10-196. BUILDING CONTRACTOR LICENSING REQUIREMENT. Any person who engages in the business ofbeing a building contractor in unincorporated Larimer County must, prior to engaging in such business, obtain and hold a valid license from the Larimer County Building Department as further required in this Resolution. 10-197. ADMINISTRATION OF LICENSING REQUIREMENT. The Chief Building Official shall be the County otficial responsible for administering the provisions of this Resolution. Appeals of the Chief Building Official's decisions may be made to the BOA as further provided in Section 10-205, below. 10-198. TYPES OF LICENSES. The following types of building contractor licenses are established, and must be obtained as specified below: A. Class A Contractors License This license entitles the holder to contract for the construction, alteration, tenant finish or repair of any type of structure permitted by the International Building Code or the International Residential Code. B. Class B Contractors License This license entitles the holder to contract for the construction, alteration, tenant finish or repair of commercial buildings and single- or multi- dwelling buildings not exceeding three stories in height as permitted by the International Building Code or the International Residential Code. C. Class C Contractors License This license entitles the holder to contract for the construction, alteration, or repair of one- and -two family dwellings and accessory buildings as permitted by the International Building Code or the International Residential Code. D. Gas Piping Contractors License This license entitles the holder to perform any gas piping work as permitted by the International Fuel Gas Code or the International Residential .. I I 4 Code. E. Jobbers Contractors License This license entities the holder to provide non-structural remodels on commercial and residential structures with a total value of not more than five thousands dollars as permitted by the International Building Code or the International Residential Code. F. Mechanical Contractors License This license entitles the holder to perform any work in the heating, ventilation, and air-conditioning fields as permitted by the International Mechanical Code, International Fuel Gas Code or the International Residential Code. G. Special Contractors License This license entities the holder to perform work in one or more specialized trade such as: barns,Â· carports, decks, detached garages, fireplaces, gazebos, greenhouses, masonry veneer, patio covers, patio enclosures, porches, porch enclosures, radon mitigation, re-roofing, re-siding, sheds, signs, solar panel systems, spas, sunrooms, swimming pools, wind generators, and wood stoves as permitted by the International Building Code or the International Residential Code. 10-199. CONDITIONS FOR ISSUANCE OF A LICENSE. The Chief Building Official shall issue a Builders Contracting License to any person who satisfies all ofthe following: A. Submits the required administrative licensing fee. B. Demonstrates that he or she has a valid and current license issued by another county or municipality in the state of Cole&rado that was obtained by receiving a passing grade on a nationally recognized examination promulgated by the International Code Council commonly used and accepted by the industry; OR achieves a passing grade on the applicable International Code Council ("ICC") exam related to the particular license type being applied for (or its nationally recognized equivalent as determined and approved by the Building Official), as follows: 1. Class A Contractors License ICC Exam: Standard General Building Contractor (A) 2. Class B Contractors License ICC Exam: Standard Building Contractor (13) 3. Class C Contractors License ICC Exam: Standard Building Contractor (C) 4. Gas Piping License ICC Exam: Master Gas Pipe Fitter 5. Mechanical License ICC Exam: Commercial or Residential Mechanical 6. Jobbers Contractor No Exam* 7. Special Contractor No Exam* * In lieu of an exam, Jobbers or Special Contractors must provide proof of three (3) successfully completed projects in their specialized field or show proof of two years full time equivalent experience working for a contractor in each specialized field. The Chief Building Official shall make the final determination based on the application material and other reliable information known to him whether the contractor is experienced. C. For persons seeking a Class A, B, or C Contractors License, provides proof of three (3) ../ . I 5 successfully completed projects or show proofoftwo years experience in their contractor's field. D. Demonstrates proof of lawful presence in the United Stated by sworn affidavit stating that the person is a U.S. citizen or legal permanent resident or is otherwise lawfully present in the U.S. pursuant to federal law, accompanied by a valid form of identification (current Colorado Driver's License or Colorado Identification Card issued under Article 2 of Title 42, C.R.S., U.S. Military I.D. card, U.S. Coast Guard Merchant Mariner card, Native American Travel Documents, or such other valid form of identification recognized by the current lawful presence rules of the Colorado Department of Revenue). E. Certifies as part of the license application process that his or her company will employ only building subcontractors and workers who have demonstrated to the company a lawful presence in the United States. F. Provides proofof current insurance coverage, including: 1. Workers' Compensation Insurance as required by the State of Colorado. 2. General Liability Insurance provided on an ISO 1998 ( or most current ) Form or equivalent form with a minimum combined single limit for each occurrence of: Class "A" Contractor ........................ $1,000,000.00 Class "B" Contractor ........................ $1,000,000.00 Class "C" Contractor ........................ $1,000,000.00 Gas Piping Contractor...... .................. $300,000.00 Jobber Contractor ............................. $300,000.00 Mechanical Contraftor. ...................... $300,000.00 Special Contractor ............................ $300,000.00 Proof of such insurance shall be accompanied by a Certificate of Insurance issued to the County as a Certificate Holder requiring a ten (10) days notice for NON-PAYMENT OF PREMIUM and providing 30 days advance written notice for all other reasons to the Chief Building Official (at Larimer County Building Department, P.O. Box 1190, Larimer, CO. 80522) signed by an authorized agent of the issuing company. In the event the required insurance is revoked, the contractor license is revoked upon such notice. G. Provides proof of any building contractor licenses held in any other jurisdictions, and a signed statement disclosing any adverse action taken under those licenses. H. Meets the requirements for processing of licenses in Section 10-200. 10-200. PROCESS FOR ISSUANCE OF LICENSE. The following procedural requirements shall apply to the issuance of licenses under this Resolution: A. Contractors must submit a complete license application to the Chief Building Official on the form provided by the Chief Building Official including all required supporting documentation. B. A complete application shall include the required administrative licensing fee and all of the documentation necessary to demonstrate compliance with the conditions for license issuance specified in Section 10-199 above. ' 6 C. Within seven (7) business days after a complete application for a license is submitted, the Chief Building Official shall issue a license, a provisional license, or a written statement of license denial. Inadvertent failure of the Chief Building Official to act within seven business days shall not entitle the applicant to engage in building contracting work in the unincorporated County without a license. 1. The Chief Building Official shall issue a license ifthe Chief Building Official determines, based on the submitted complete application, that the conditions for license issuance have been met. 2. The Chief Building Official shall issue a provisional license if the Building Official determines that the submitted complete application indicates that the conditions for licensing appear to have been met but the Chief Building Official needs additional information to veri fy this indication. If a provisional license is issued, the Chief Building Official shall after verifying the conditions for licensing have been met, issue a license. The Chief Building Official shall have 45 calendar days after issuance ofa provisional license to issue a license or a written statement of license denial. Inadvertent failure ofthe Chief Building Official to issue a license within this 45-calendar day period shall not preclude an applicant who has otherwise satisfied the requirements for obtaining a license from engaging in the business of being a building contractor and applying for or working under a County building permit, provided that the ChiefBuilding Official subsequently approves the submitted application and issues a license. 3. The Chief Building Officiaj shall issue a written statement of license denial if the Chief Building Official determines that any ofthe conditions for license issuance have not been met. A statement of license denial shall speci fy the reason for denial based on Section 10-199, above. 4. Any issued license or provisional license may contain reasonable terms or conditions which the Chief Building Official deems necessary to carry out the purposes of this Resolution. 10-201. LICENSE TERM AND EXPIRATION / REAPPLICATION. Licenses shall be effective for twenty-four ( 24 ) calendar months after their date of issuance. Licensees shall expire at the end of this term. Contractors holding licenses may apply for a new license within three (3) calendar months prior to the expiration oftheir existing license. Contractors holding a valid County license who apply for a new license must not have any unresolved building code violations older than 90 days. 10-202. LICENSE FEES. Administrative fees under this Resolution shall be assessed as follows: A. The Chief Building Official shall impose a reasonable license fee approved at an open meeting by the BOCC. The purpose of the fee is to cover the Chief Building Official's administrative costs associated with processing license applications and issuing licenses under this Resolution. . I 7 B. The license fee may be adjusted annually or at such time periods as the Chief Building Official deems appropriate and necessary to reflect the reasonable costs of administering licenses under this Resolution, provided that such fee adjustments are approved as required in this Section 10-202. 10-203. VIOLATIONS It shall be a violation of this Resolution for any Building Contractor to: 1. Provide any materially false, misleading, or incomplete information on a license application. 2. Fail to have or maintain adequate insurance as required in this Resolution. 3. Fail to have or maintain a lawful presence in the United States. 4. Fail to obtain a required building or sign permit or to follow any other applicable requirements ofthe Larimer County Building Code or Sign Code, as amended. 5. Perform work outside the scope of an issued license, transfer a license to a person other than the licensee, or employ unlicensed persons in work under a County building permit who are required to be licensed under this Resolution. 6. Fail to resolve any outstanding (older than 90 calendar days) Larimer County Building Code or Sign Code violations. 7. Engage in conduct or activities which cause adverse action to be taken under a license issued by anotherjurisdiction which in the sound discretion ofthe Chief Building Official exercised in light ofthe requirements ofthe Larimer County Building Code or Sign Code indicates that the licensee lacks the basic competence to perform the work for which the license has been issued. 8. Otherwise violate this Resolution or engage in activities or conduct which, in the sound discretion ofthe Chief Building Official exercised in light ofthe requirements ofthe Larimer County Building Code or Sign Code, indicates that the Contractor lacks the basic competence to perform the work for which the license has been issued. 9. Failure to pay the difference in the building permit fee when the original building or sign valuation is below the actual building cost. 10. Failure to report to the County use tax office or failure to pay the difference between use tax paid and actual use tax due. 10-204. ENFORCEMENT 8 A. The following actions may be taken for violation ofthis Resolution: 1. The Chief Building Official may assess a fine equal to the current license fee for failure to obtain the required license prior to engaging in repair, maintenance work, or new construction. 2. The Chief Building Official may give a warning notice to the public. 3. The Chief Building Official may revoke the Building Contractor's license. 4. The Chief Building Official may stop/suspend work under an issued building permit; may stop work on a project that requires but does not have an issued building or sign permit, may refuse to issue a certificate of occupancy or perform a final inspection under an issued building or sign permit, or may revoke an issued building or sign permit. 5. The Chief Building Official may pursue any other remedy allowed in law or equity. B. Process for en forcement. 1. Prior to taking any ofthe actions specified in this Section 10-204, the Chief Building Official shall serve a notice of violation by delivering the notice personally to the Contractor or by mailing the notice certified mail, return receipt requested to the Contractor' s address of record and last known address ifdifferent from the address of record. The notice shall specify the nature ofthe violation in reasonable detail. 2. The Contractor shall have ten (10) calendar days after the date on which the notice is delivered or deposited in 2he mail to cure the violation or to request a meeting with the Chief Building Official. 3. If the Contractor makes a timely request for a meeting with the Chief Building Official, the Chief Building Official shall notify the Contractor ofthe date, time and place ofthe meeting. The meeting shall occur no later than seven (7) business days after receipt o f the meeting request. 4. Upon completion ofthe meeting, the ChiefBuilding Official shall take all information presented under advisement and shall notify the Contractor in writing within seven (7) business days after the meeting ofthe Chief Building Official's findings and decision. 5. The decision ofthe ChiefBuilding Official may be appealed to the BOA pursuant to Section 10-205 ofthis Resolution. C. Emergency Enforcement 1. Ifthe Chief Building Official has cause to believe public health and safety will be emergently endangered as a result ofan apparent violation ofthis Resolution, the Chief Building Official may enter an order for immediate suspension of a Contractor's license and may impose a stop work order against the affected property pending a hearing before the BOA. The Chief Building Official shall notify the Contractor of the immediate suspension of his/her license, the stop work order, the nature ofthe violation and the date, time and place ofthe hearing before the 9 BOA. The notice shall be served by personally delivering the notice to the Contractor, by posting the notice at a prominent location on a property which has been issued an active building or sign permit on which the Contractor is known to be working, or by transmitting the notice to the Contractor by same-day or next-day mail or courier at the Contractor' s address of record on file with the ChiefBuilding Official. The Chief Building Official shall post the stop work order at a prominent location on the affected property and shall also transmit a copy of the stop work order, including the reasons for the order, to the affected building or sign permit holder and property owner (i f other than the Contractor) by personal delivery or by same-day or next-day mail or courier at their addresses with the Chief Building Official. 2. If an appeal is made to the BOA, a hearing before the BOA shall be conducted in accordance with Section 10-205 (C)-(H) of this Resolution. 10-205. APPEALS FROM DECISION OF THE BUILDING OFFICIAL. A. Appeals to the Board of Appeals may be made by any person aggrieved by the following final decisions made by the Chief Building Official in the course of administering this Resolution: 1. Denial of a license application. 2. Suspension or revocation of a license. 3. Issuance of a stop work/suspension order or revocation ofa building or sign permit. 4. Written determination that a person is a building contractor required to obtain a license or a certain class of license under this Resolution. B. Appeals to the BOA must be in writing addressed to the ChiefBuilding Official, must state in reasonable detail the basis for thA appeal and must be received by the CBO no later than 14 calendar days after the date of the decision being appealed. If the official decision being appealed was sent by regular U.S. mail, three (3) additional days shall be added to the 14-day appeal deadline. Each appeal must be accompanied by a nonrefundable fee in the amount in effect. C. Upon receipt of a complete and timely appeal the Chief Building Official shall schedule a hearing. The hearing shall be held no earlier than 15 calendar days and no later than 45 calendar days after receipt of the appeal, or as soon as possible thereafter given the availability of BOA members for the appeal hearing. For hearings pursuant to Section 10-204 (C) the hearing date shall be set based on the date ofthe notice. D. The Chief Building Official shall make a written analysis of and recommendation to the BOA on each appeal request. The Secretary shall make this analysis available to the appellant and the BOA, and shall notify the appellant of the hearing date at least seven (7) calendar days prior to the hearing. E. Appeals under this Resolution shall be heard by the BOA convened by the CBO. F. The BOA shall conduct appeal hearings according to the rules of procedures set forth in their By-Laws as they may be amended from time to time. 10 G. The BOA shall keep a written and recorded record of its hearing, and shall issue a decision on the appeal which the CBO shall provide to the appellant in writing no more than 14 calendar days after the hearing. The BOA's decision shall be final unless otherwise stated. H. The provisions for BOA appeal under this Section 10-205 shall supplement the BOA's authority under the Larimer County Building Code and the BOA's adopted procedural rules as they may be amended from time to time. 10-206. REAPPLICATION FOR DENIED OR REVOKED LICENSE. If a license is denied or revoked under this Resolution, the applicant may reapply for a license, but not sooner than 90 calendar days after the final decision of the Chief Building Official or the BOA, as applicable. 10-207. RESOLUTION ADOPTION AND AMENDMENT. This Resolution shall be adopted and amended according to the procedures for adopting and amending the Larimer County Building Code, as set forth in C.R.S. Â§30-28-204, Â§30-28-206, and the BOA's adopted procedural rules. 10-208. APPROVAL AND EFFECTIVE DATE. This Resolution was approved by the BOCC following a duly-noticed hearing before the BOCC on December 15,2008 and January 5, 2009. This,Resolution shall be effective September 1,2009. A motion to approve the foregoing Resolution was made at the conclusion of a duly noticed public hearing held on January 5,2009, by Commissioner Eubanks, seconded by Commissioner Rennels, and passed by a 2-1 vote. BOARD OF COUNTY COMMISSIONERS OF LARIMER COUNTY: Glenn Gibson, Chair Randy Eubanks, Chair - Pro Tem Kathay Rennels, Commissioner ATTEST: Clerk to the Board APPROVED AS TO FORM: County Attorney *41 0 0 11'ij. 9=.lili./1.1 8%#ffl b a.-1 AÂ¥414,=I# 46/'ll/& :.4'ffâ‚¬~ . 5 0 .2 2 (1.8 7.ammi 8 Â§22 5 m b T Q... G a -1 1./*- â‚¬ 2 11% 1-3 1 u i N* 0 ir: =.I C -- co Â£ 4 3 Y 0~ 37 11 Allit .C â€ž 2/-45-' ../.... 32%9,4 3*ae 4.OBbaa 0 0 E :-9 0 - 0 ~r'.,4 mae 0- 44 mi.':. 4/ AR./ I- 4.lil 2 k f{ I Y?11: Ir =, imme Q X 8 0 2% a 0 e fil 1 22 C .8 f u ~73*,L)~tiw~~ 4> 6 1. S NE b u E te i E g 3 ~~ f 8 2 # U 01 i C b 0 8 i.9 1 %.triT % 1/ 1 ,r-71- E *4 U) a *Â§ at fe,zi 6 10 'a B E &DC 1 CHI c 10 0 g f 1%% E &15 4 = 5 50 0 ... 3 N M 0 91 2 -0 *- 4 1, 8, 2 @v .. 4 i Â¢ 0 $ 4,0 5% iii 93 0 0 18 6/ i W &169 as @& 8(5 0285 2% m 910Â·Difiejduipop "lualuuo,[Â·Wa *!fl International Cod sepoo ieuon Council' s dedic INFORMATION: org/contractor 7/OU"0<) eve MWORewell# ey, jo jeldevo Ope,O/00 Jaies pue 991,!P!!nq Jelleq Bulle@Jo isaL!3jll 24} guiP!Awd ~uo]99!W 'Slonpojd 'sp~epuels 'sep pue 48.}es elit 41!M Balualuoo lie JO~ EGO 60/CO/SO 1-888-422-7233, x5524 certexam@iccsafe.org JIONfl00 36 based exam (CBT), call Pearson VUE Ett els PH 0|legaluoIAI I. 3Plit Joid Jelus:) 4 00I m.ns 18*49 Build!)1 ISED to register online. 0 0 .*4:""'..,.'.'# W Il~ ~ ~Â¥2=PIE.2+ 4 25 Z .LS r. lo #i a E -3,5.2/1 1 04 0 =2** 19-/6 f = 1. 2.11 .0.0908:-1 Et, 0 4.1 O 92:Â¥.1, N:= 'I....1. â‚¬ u '6. m O 22 -i'.a-:. 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Bill E m 0 U y 3-1 \ S g X '244 9 5 ER 3 24 2 .9 .2 E 02 1-' 04 0 0 8 A 4 0 e e 0 Â» 3 e * Z.i ~ & 1 2 I CO R 8 -0 di F f f 12 91 Jg A 4 0-119* /2/3 1 1 9-0 E Y P A -4 11 0 --% 9 9 0 =1 0 .0 O d o .9 N Â·R 19 :2. g .0 0 0 25 M f Â·34 1 9 .1 8 Â¤ 8 Ar.~ A f . :8 8 -O .0 M -x ..2 u . -9 -u =Egs * E--3-2 00U-9-09-2 14-5 0 44 Â£14 0 8 ..~ 0-01=1 w 0 u u c d 3 ke M %4 8,= CC C ntractor Exam co 615 Bu ilding Contractor B 4-Hour 2006 IBC & IRC agencies that 616 Building Contractor C 4-hour 2006 RC 4-hour FGC, 1MC & 200 NJO'@Jusool@Wexmm Nume= 1(q 10 FOR SPECIFIC LICENSING REQUIREMENTS 001040 eldjunw eje suonsanb 'Mooq uado am swex3 OPEJOIOD UO ]IMP '101 0.33UOO BIO~ojESOM. Standardis<ed Contractor Exams TTACT THE APPROPRIATE cal Contractor C 'flssx 'FEEL-ZED-888-1 BUT[re - a basis for a license to practice III)ING DEPARTMENT Ul-EXO I{320 JO EOJE JU@luOO 671 Meehan cal Co several ar st pass an exam jn each th the success JO IJAO 1,0 s,u~~~~ ~r~zido,ov Imq 'SJOPBRUOO 'Xlfeed UE] SJOUI 19no Â·4041 puB nUOUI]Jud@p ECIAU) jo UODEZIp;repunS Ap UIOg 19@Uoq ouorogoid Jolowiuoo Nufufuumop 10tpOUB 01 UOUDIpsun[ Often, contractors who build in m ID # Exam Category Time # of Questions Reference Codes 614 Building Contraclor A 4-Hour 2006 IBC MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph Date: 8-28-09 Subject: Summary ofrecommendations from the Sign Code Task Force Background The sign code task force created to take a critical look at the Town's existing sign code has concluded their work and a summary of the recommendations is presented below. The committee members should review these recommendations and staff will provide more detailed explanations as needed at the meeting. Budget Impact : Implementation of these revisions can be accomplished in phases as an in-house staff task. Recommendation: â€¢ Accept the summary of recommendations and authorize staff to prepare draft implementation language for all recommendations that the committee supports. â€¢ Specifically identify any recommendations that need further analysis or discussion prior to inclusion in a draft code. â€¢ Provide guidance to staff for prioritizing the code revision tasks. Sign Code Task Force Summary â€¢ Provide a new process for staff-level approval of minor sign code variances â€¢ Create a Flexible Sign Permit review process that encourages and rewards superior design. â€¢ Create a pamphlet for new businesses to increase knowledge and compliance with sign code â€¢ Clarify and strengthen enforcement of the sign code, including on-site citations for repeat violations â€¢ Enforce the existing prohibition of off-premise real estate signs, with an exception for open house directional signs during the actual open house event occupied by the agent, representative or owner. Consider a time limit for directional signs (six hours?) â€¢ Enforce the existing prohibition of off-premise signs â€¢ Increase wall sign allotment from one to two per frontage 0 Remove outdoor display of merchandise from the sign code and create a land use code revision for this purpose (group opinion is this could be a safety issue in the CD zoning district) â€¢ Provide for the expiration of non-conforming signs 0 Delete the reference to "moveable" awnings â€¢ Provide a clear definition of banners, and delete the reference to banners as a type of wind sign â€¢ Clarify the distinction between a canopy and a marquee 0 Consider allowing signs on blank walls, possibly through a Flexible Sign Permit review process â€¢ Provide a content-neutral definition for flags â€¢ Clarify size limit for exemption from permitting process for Joint Identification signs (different in the CD-Commercial Downtown and CO-Commercial Outlying districts) â€¢ Clarify the definition of public right-of-way to exclude privately-owned public spaces that are enclosed on four sides by buildings e Create a definition for "temporary" 0 Delete Exemption (10)b that deals with signage on vehicles â€¢ Discuss Exemption (10)d and how it relates to future mass public transportation. Committee desires to leave this exemption in the code 0 Change the size limit to nine (9) square feet for temporary real estate signs to include riders 0 Review wording in the sign code to make it more user-friendly e Create a time frame for temporary signs (60-90 days), and consider restructuring the fee schedule to allow one fee if a temporary sign permit is issued while the permanent sign is being built 0 Consider changing the maximum size for temporary marketing/construction signs to four feet by eight feet (4' x 8') 0 Clarify the term "official filing" for subdivision signs 0 Revise the size allowance for election signs (150 square feet) in commercial districts to match the allowances for similar temporary signs â€¢ Refer signs located at intersections to the Estes Valley Development Code (EVDC) â€¢ Change the sign area computation formula by increasing 8 points to 12 points â€¢ Establish a measureable standard and code language that can relate to current sign technology for sign illumination â€¢ Change the maximum number of permitted signs in single-family residential zoning districts from one per building to one per residence â€¢ In the CO zoning district, increase the existing cap from 150 square feet to 200 square feet, but maintain the existing 1.5 square foot signage allocation per lineal foot of building frontage. Consider the differences between the Downtown and Outlying settings when revising the size regulations â€¢ Allow neon and other exposed light sources (LED, etc.), but strictly limit the brightness or intensity of the light based on an objective measure of intensity (e.g. lumens or ft. candles). â€¢ Banners - should be allowed with size restrictions, time limits, and material specifications. General consensus of the committee that banner-type material should not be allowed as a permanent sign, even when hard-backed. â€¢ Banners should not be included in the total square footage for signage 0 Restructure fee schedule for temporary banners, and consider a possible time limit of four (4) times a year, with a 10-day maximum each time â€¢ Allow change of copy on existing permitted signs without a new permit. â€¢ Create an inventory of non-conforming signs which could trigger code compliance when a business license is issued â€¢ Increase area allocations for Joint Identification signs 0 Revise the sign maintenance section to refer to structurally unsound signs as a trigger for coming into compliance â€¢ Broaden the exception for marquees to include other sign types that require frequent updating of information 0 Allow murals to be dealt with under the Flexible Sign Permit review process 0 Place time limits on temporary exempt signs â€¢ Prohibit scrolling, programmable signs in the CD district and place restrictions on the time intervals where they are permitted in the CO district 0 Allow flashing string lights only during the holiday season, and provide firm start and end dates for the season. â€¢ Define the term "premise" for the prohibition of off-premise signs â€¢ Provide diagrams and graphics to illustrate the intent of the code provisions 0 Housekeeping: 17.66.040 Definitions, (7)...organization er Qi nations,,. (22)...and similar pmjeets projections â€¢ Housekeeping: 17.66.090 General regulations, (e) Permanente Signs which identify lands... 0 Housekeeping: Schedule of Requirements: Single-family Residential Zoning Districts Maximum Area per Sign Face, All Signs: 2 4 sf (to align with exemptions) â€¢ Consider ways to accommodate special event signage needs. 0 Combine the Town of Estes Sign Code with Larimer County Sign Code , # ts 22% ER* be BRIER 2% a=Am 1~21 2 8 Â£ c 2 8 St Â°Â° O Â»RE 013 Â°Â° bR ts C' 40 8 888 88 UNO 2 N o q q wl n M- 9 c' M ON e CR â€¢9-01- r- rf-, 69 02 89 89 9 29 0 8 2 0 0 rr, e B% h 01 0 0 00 0 - - 0 M 00 er U 00 01 5 54Â°6 0 0 29 0 >Â· 61 R i M E i g m 00 = R 028 = RÂ° 0 00 - 43 0 822 REÂ°% . edo * el 00 0 2 * m 8% 0% c G R 00 00 0 W RE 8 - - Re m E Cl. . M 2 'i g 8 0- .s % ~ i Ef % 66 89 .#E #33 E & 33 2 2 Â¢ f & :Â§ -0- 855 / *~ E- NO 42% Intergovernmental (County) 1 ~2%. 56% 106% MONâ„¢ TO DATE YEAR TO DATE BUDGET vs. YTD (/9/'EÂ£ 1 ) (Â£18'01Â£) (959'f) (t'gful) (608'LZI) (618'Z) (#9'/0 (<ZI 12) soinlipuodxg 2,691 (616) 100% 79,28 1% Â£56'89 965'84 @OUEUMUIEFY ESL'I[Z Â£IÂ£'06Â£ I C Â£0't) EdL' I IE â‚¬IL'LOT (015'5) asuadxa JoueualmEIN pue Uoil!31 VAR VAR ratios for Services (inside) 3,102 32% for Services (outside) (320) 11% (298) 1% (10,987) 159,117 172,799 (1 .683) mok 401?0 Jo 101!unb is I m POA!0001 4[Inoc) 41!/A luomosmqunal VDI I s 101 ose@101 joluelenS ' 04 10;Suall imuod Bpig Auno o Jouruel 'solmqo snoouepos,W z COMMUNITY DEVELOPMENT (101-1600) 1OAO SOntIOAO. Jo Kouo!0!Jop/SSOOXEI }IFLO~C~MPARISON Revenues af. f## 6%#Se 4 2 4 R m 2 R 39 ~mÂ°8 w-# 7 ER E M Â· 1% 8** R - 0 4 n . . C-~ t-:~ #m m 8-3 MIE % 04 N 52 862 Ge izig g -8 00 - 0 0g 28 o >-1 g 50 >. N 9 0 m 0 m %0 1 - 0 0 E * 1 0 2-U 3bwi sgi BI283= 9 9 Z 1 5 1.9 $5 N ~ B.R 8* 5 + COO JULY JULY VAR VAR ratios YTD % -DATE MONTH TO DATE YEAR TO DATE YEAR TO DATE 20,991 12,094 (8.896) 175,064 95,315 (79.749) 95,315 (189.IEl) (Ltâ‚¬Â§61) (985.96) ([ 89' IED (gbOTE) (6EE'91) (980'8E) (95L'll) som]!puodxo (531) 20,6~1) 12,~ (8.444) 17 6,705 96,~ (80.280) 1 (19Â£'91) 589'I6I EEÂ£'9LI (ELE'El) 8*L'LÂ£ gLE'gz (*56) IE17'9Z 99 E Lgt't Efg'Z @JUBUolmew pue suou I F.91) 90I'8IZ 008'IOZ (Â§88'L) 361'0* 90*'Zâ‚¬ osuadxa JoueualweiN pue uoueJod PROTECTIVE INSPECTIONS (101-2300) asuodxa gouuumule CASH FLOW COMPARISON xel @Sn - OnUOA@1 32; 10pUJA JOAO SOnU@AaI Jo Koua! 0!Jop/ssooxa I . 0 S.i@ E 6 2 Â£ 0 2 0- > 1 U CP 9 9 0 38 ~-2 2 8 F .2 - Â£ 32 -O 32 62Z a a. > 89 2 g g &1 E 6 2 m BE ~-2 2 >L Monthly Building Permit Summary 2005 - 2009 % Change % Change % Change % Change %88- ILS'809$ EZ' L62't,$ 5698 *LE'299'17$ 5698 L Lge'09*'Â£$ 5.LL- 869'99*'1$ :sn6nv January $4,450,815 377% $2,030,683 -54% $3,487,495 72% $1,858,095 -4 $936,504 February $2,782,210 367% $3,458,209 24% $1,471,444 -57% $2,585,466 76 $3,026,716 March $3,439,128 -28% $2,995,104 -13% $3,045,601 $1,440,763 -53% $1,633,694 April $3,399,901 62% $7,080,592 108% $1,529,733 -78% $6,030,855 294% $626,124 %6- ELL'912'1$ %89- 3**'9Â£Â£' LS %91 LOS'914'Â£$ 96Â£9- 390'020$ %Z6â‚¬ *ZE'ELE'9$ eunr %L *98'1789$ % LL L 906'ZES'L$ %8Z- 6~'EZZ'3$ %898 88Â£'8*9'EL$ 0/OEL- 888'ZES' LÂ¢ Ainr %99- DEE' LZE'6$ 5614 88Â£'Ezt'98 $ 5692- 098'980' LE$ %8 L99'808'2*$ %82 *6*'922'6Â£$ Total Valuation previous 1 Valuation Previous Total Valuation Previous Total Valuation , Valua n May $2,100,174 26% $1,457,427 -31% $3,196,672 119% $1,890,680 -41% $739,589 LZ8'290'8$ 90,2 8*9*Ze' LIB %99- 0'149'LID %Le L 89*'elt'l,$ jequteldes %8Â£ 826'Â£Â£62$ %88Â£ 96 K'LOU$ %88- Â£9t'Â£09$ 56LE 4*9'096'BIB Jeq0100 56*9- *69'8607$ 969 L 99D'960$ %0*- 96 L'990'2$ %ZO L OLO'Â£*D'Â£$ JeqUIDAON %89- 0*6'9 Lt,$ 568*- 998'9637$ %92- 998'893'8$ Â°/oze 990'L LO'Â£$ Jequlacea TOWN OF ESTES PARK from Month 2005 Y 2007 6003 0-LA 1!wied Bu,PI!118\60-ZOOE SlbIOd31=l\SlyOdEIB 31Â¥0-01-8Â¥3*\SlyOd38\83\Su!Pl!118\Aep UllU00\Biemes\\ %Change from 8 NÂ® N 0 co 0 99 to 00Â©00*- .r - 018 - M 0 - If, N h 2 M R k 2 CO O 0 CO O 0 -8 M Ir * e ae tE - (9 0 m 00 0 0 0 0 03 hO *N 8-~ CD 01 Â® 0 0 0 0 - O 0 =1 - al - , C Â© 02 v - 0 0 N h 0 00 CD y <3 - C O Â¥ 1- R % 19 20 0 & 0 & * 00 * - 0 0 LO S:=*=%â‚¬Eg-*212 ost00 Or* 22*0802 9 0% SM- o 00 9 CO LO 0 1 8 81 8 0 w= 9- 2 z o 3%-Ao ~3 99 2 LL O CC C) (0 CIO 898 C\1 3 53 10 N 5!_ CO Â·r- 8 108 -8 Â£11 44 -3 9 4 0 * 2 2 4 i â‚¬a 0 U) & .3 - 010 0 LL - Mitz i # 11 5 .1 1 g #t ?i g f. E w (0 â‚¬ U. 12 8 c .8 0 2 2 -2.9 Z Z 2* ~~~~ ~- 1 - 111@@ ~~ z 2228 *@ lkEZ '.8 98 582 mz CLE B 1 CZ @P m 32% M d Huni H gi H H Hi ~ i 25~23%1*8%. 2<#,RE las tu< 84z 042 EE . ZI 2% 850&33822 ~& 2% 5% O> u.>: .. January February March April June August September October November December TOTALS 1,972 1,553 12,293 69-9Â£8 008$ 00.009'88$ 00*092'0 l$ 00'ft,*'93$ LE 899'89$ 00' 190'26$ 00 'on$ 00'ZEZ'001$ 00-009 1Â£$ 00'000 oul 00*009 2$ 00-000'NE' :$ 00* 0'9$ 092 98-DEE' LZE'6$ 89-0Â£9'909$ 09Â£984789$ ZE-EL CS 18'1$ 06899'6Â£Â£$ 06 GEL'919$ 0*-t,69'8Â£94$ M91. Zo'Â£$ DZÂ£09'986$ 6.74 $ 1,552,510.79 $1,269,114.40 $534,072.90 $681,020.53 $1,185,729.32 $674,103.50 $465,070.58 $7,179,048.76 6002 lee4S JeeA\60-ZOOZ SlbIOdfly\SlbIOdabl 31Â¥0-01-BVEA\SlbIOd38\80\5uipling\Aep-Ulli!00\BleAJes\\ L 86ed 15,130 7,401 2,975 silutied Osilu 'Slepoule, 'SUO!,ippe = AUOOAIV/Ppv :eloN L :5uiP!S/MOpUIM , :eu!qinl pu!M 2009 BUILDING PERMIT SUMMARY 00 000 *$ :s;!uued os!,1 Bu!.Mollo, ell; epniou! osie suuued (ze~ lep,elu :suul.led osi,Al Bu,Mollo; 84: epnlou! osie suul.ted (, :(s)euueluv :eoewn=l/ 6 :Jelee 1,492 6,983 1 2 Z L Molploes/qu,nid/eu!-1 OAS g :qulnld/eu! a.LA Zt, :sllul.ted osIWI le,o,eluuloo le; 0-LA Â£8 sliulied os!&~I le,lueplsey le;01 L :JOldeOJewl pues/eSBeJ 9 :Bu! IS/MOPUIM IDENTIAL PERMITS New Single Family Detached Sl.IWEd -AM sdad:1 Joi emello 0 MMERCIAL PERMITS .Slltlblad slillued BuipeJE) epnlou! lou se Retail s Line/Propane: 4 Un JaMes .,. , Administration Memo TO: Community Development Committee From: Lowell Richardson, Deputy Town Administrator Date: September 1, 2009 Subject: Procurement Policy At the direction of the town board, attached is a draft Procurement Policy for committee review. The draft policy has been reviewed by department heads and Greg White. I I . Procurement of Goods and Services Town of Estes Park Policy 1/1/2009 A. Purpose The purpose of this policy is to establish procedures to maximize the value of public funds spent for purchasing goods or services. This process allows the establishment of safeguards for maintaining a system of quality and integrity. B. Policv All Town of Estes Park Departments shall follow set procedures established for the procurement and purchase of services or goods exceeding thirty thousand dollars. All Town employees are required to exercise prudence when using public funds for procurement of any goods or services regardless of the amount. At no time should a Department exceed the overall appropriation for the Department in the adopted budget. All ordinances and resolutions adopted authorizing an expenditure of money or the entering into a contract for an amount more than $100,000 require the approval and signature of the Mayor before they can become valid. C. Procedures The guidelines provided herein shall be applicable for all purchases made for goods or services on behalf of the Town of Estes Park in excess of $30,000. The Town of Estes Park requires formal sealed bidding above $30,000. In those cases, bid packages are prepared and distributed to prospective bidders of the commodities or services required. In certain cases, Requests for Proposals (RFP's) are issued - generally in the area of consulting services. A copy of the procedure and evaluation criteria may be obtained from the department requesting the services. Bids or RFP's are publicly opened at the time, date and place specified. Bids must be received on or before the published deadline. After bids are opened, the tabulation and analysis is made by the appropriate department. A recommendation for consultant selection is made to the appropriate town committee with final approval made at a regular town board meeting. An award is then made via a purchase order. Construction awards over $50,000 require issuance of a contract. The successful bidder will also be required to furnish Certificates of Insurance, Performance/Payment Bonds, Workmen's Compensation etc. as specified in the bid documents. 1 ... I . .1. . Procurement of Goods and Services Town of Estes Park Policy 1/1/2009 Pre-bid meetings are held on projects when deemed necessary by the town staff. Invitations to bid will specify the date, time and location of such meetings. 1. Emergency Purchases Emergency purchases shall be authorized by the Town Administrator when a threat exists to public health or safety. An emergency situation is an event that creates an immediate threat to public health, welfare, or safety of the Town of Estes Park or where preservation or protection of Town property, may arise by reason of natural disasters, epidemics, riots, equipment failure, or such other reasons. Such conditions create an immediate and serious need for supplies, services, or construction that cannot be met through normal procurement and approval methods. Competition should be obtained for emergency purchases when circumstances allow (for example, you may call three local suppliers to get competitive quotes on equipment or services). Only the quantity of goods or services necessary to alleviate the emergency may be purchased under emergency conditions. Poor planning does not constitute an emergency. The Town Administrator will present the circumstances of the event to the Town Board at the next regularly scheduled Town Board meeting. 2. Maintenance Agreements The Town of Estes Park engages in annual maintenance contracts and agreement with various vendors as a matter of day-to-day bukiness. The Town Administrator shall approve all maintenance contracts before acquisition of said services are allowed. Such maintenance agreements typically are contracts for services and repair of equipment items and can be, but are not limited to, purchased equipment that is not leased i.e., office equipment, cleaning services, etc., in these situations the following practices shall be followed: a. When it is considered cost beneficial to do so rather than to pay for service on a per-call basis a maintenance contract will be used. (In most instances such maintenance agreements shall be included in the original purchase quote for such items). Exceptions are for capital purchases where ongoing use of the equipment exceeds one year and ongoing maintenance is required. b. Maintenance agreements costing more than $30,000 must be obtained through a formal bid/quote process unless said services/goods can only be serviced by the original vendor then a sole source purchase would be authorized. c. When the cost of services through an agreement exceeds $100,000 a formal RFP process will be used. Some vendor forms may be amended and then referenced on a Purchase Order or contract. Include them as an attachment to your requisition. d. Only those person(s) having the authority shall sign or enter into any contract for the Town of Estes Park. It is important to understand that authority to approve expenditures from the budget does not constitute authority to bind the Town of Estes Park to contracts or contract changes. To originate a Maintenance Agreement (under $100,000), a request for approval must be submitted to the Town Administrator. The request for approval shall contain the three quotes including a full description of the service to be received, the vendor's name, and the price. An open ended Purchase Order shall be issued for the current fiscal year only. 2 . ': F Procurement of Goods and Services Town of Estes Park Policy 1/1/2009 c. Where sole supplier's item is to be procured for resale. d. Where public utility services are to be procured. e. For continuity between multi-phased projects. 6. State Bids The State of Colorado has expended considerable time and money to assure that the items on the State Bid list are made available at the best competitive price, equally throughout the State. Occasionally, local vendors may have selected items at a slightly lower price; however, the State Price Agreements with the listed vendors insure that, based on projected quantities purchased throughout the State over a certain period of time, the best overall economy will be achieved. The list is alphabetical by commodity and indicates the vendor(s) who have received the State Price Agreement. The listing is on the Internet: Enter: www.gssa.state.co.us Click on link to State Purchasing Office Click on link to Current Price Agreements Click on link to List of Price Agreements (for Commodities/Services) in middle of page 7. Local Preference The Town may provide a 2% local purchasing advantage for equipment, supplies and services up to $37,500. The Town Administrator shall make final determination of whether the local advantage is applicable. 4 Procurement of Goods and Services Town of Estes Park Policy 1/1/2009 3. Vehicle Purchases Vehicle purchases shall be conducted through a competitive bid/quote process. Included in the quote or bid for vehicles are those specifications necessary for the vehicle to perform functions unique to the department requesting said vehicle. Purchasing steps to be followed: a. Those purchases under $30,000 and pre-approved in the budget shall be submitted to the Town Administrator for approval. A memorandum outlining purchase justification with competitive bids/quotes attached are also submitted to the Town Administrator. b. All purchases exceeding $30,000 requires review by the Town Administrator prior to submitting to the Town Board of Trustees. c. Vehicle purchases exceeding $30,000 and pre-approved in the budget shall be reviewed by the appropriate committee and approved by the Town Board. A memorandum outlining purchase justification with competitive bids/quotes attached are also submitted. d. Vehicle purchases not pre-approved in the budget require approval by the Town Board. 4. Requests for Proposals (RFP) RFPs shall be developed by the department's assigned project manager or department head. At a minimum all RFP's shall contain: A. RFP Components 1. Introduction describing the nature and term of the request 11. Scope of Services 111. Broker Minimum Requirements, Qualifications and Experience IV. Rate Schedule for Services V. Illegal Aliens Language VI. Submittal Process with deadline and contact information, proposals are public information and the town reserves right to reject any or all proposals 5. Sole Source Purchases A contract may be awarded for a supply, service, or construction item without competition when, the Department Head determines that there is only one source for the required supply, service, or construction item. Only the Town Administrator has the authority to grant this exception. Sole source purchasing procurement is not permissible unless the required good(s) or service(s) are available from a single supplier. A requirement for a particular proprietary item or service does not justify sole source procurement if there is more than one potential bidder or offeror for that item or service. The following are examples of circumstances that could necessitate sole source procurement: a. Where the compatibility of equipment, accessories, or replacement parts is the determining factor. b. Where a sole supplier's item is needed for trial use or testing. 3