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HomeMy WebLinkAboutPACKET Community Development 2008-09-049 Preparation date: 08/27/08 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE September 4,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Rescheduling of Auto Extravaganza - Request Approval ii) 2010 Visitors Guide Printing Agreement - Request Approval iii) CVB Photography Contract: Alpine Imagery - Request Approval b) REPORTS: i) Marketing Committee ii) Media Relations iii) Stakeholder Services iv) CVB Group Sales 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: D b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: D b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Tuesday, September 02, 2008 9:33 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0636 ST. TIME 09/02 09:28 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: September 4,2008 Re: Auto Extravaganza BACKGROUND: The Auto Extravaganza Car Show was approved by CDC for an August date that was rained out. The Special Events Department is requesting approval of a new date, September 27*, 2008. If dry enough, we would use Bond Park for the majority of the cars as well as we would close Macgregor Avenue from Elkhom to Park Lane. If the park is wet and we are unable to have cars in it, we would then add the closure of Park Lane to this request. We would close Park Lane from Virginia to MacGregor Avenue and close MacGregor Avenue from Park Lane to Elkhorn. All roads are blocked by temporary barriers and are able to be moved in the case of emergency. BUDGET/COST: This event is in the Special Events Department budget. We have already spent the money on Trophies and Postage that totals $585 dollars. ACTION: Approve the various road closures so the Auto Extravaganza Car Show can continue as in the past. Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Peter Marsh CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: September 4,2008 Re: Visitors Guide Printing BACKGROUND: To proceed with production and receipt of the official Estes Park Visitors Guide, an agreement with a printer must be signed. Pertinent facts dealing with this agreement are as follows: o Until mid-April, 2008, all agreements concerning the Visitors Guide were directly managed by CVB staff on behalf of Second Wind, Ltd. In April, all remaining Visitors Guide funds collected through past advertising sales, including money to be used exclusively for postage to mail guides to individual requests in 2008, were transferred to the Town of Estes Park for monthly disbursements. Accounting for those funds occurs through a designated Finance Department account. Advertising sales collections to cover the 2009 publication also are deposited in Town of Estes Park accounts in the same manner. o On April 4,2008 a one-year contract extension, covering production of the Visitors Guide, was executed with Brochures Plus on behalf of Second Wind. An integral element of that contract included a projected budget for the publication. At that time, income from advertising sales was estimated to be $180,815.00 Production and postage expenses were budgeted at $180,815. o All costs associated with production of the Visitors Guide are generated through advertising sales. Businesses pay those advertising fees during the calendar year preceding the Guide's publication's coverage date (Expenses for the 2009 guide are collected in 2008.). o The contract with Brochures Plus calls for receipt of the publication prior to the Christmas holiday period. o Two basic types of printing procedures exist in the industry: sheet-fed presses and web presses. Sheet fed presses are used for small to medium sized press runs. Industry standards call for the use of web presses when for printing the quantity, 165,000, of Visitors Guides required to fulfill Estes Park's needs. o If the presses operate on a 24-hour, "round-the-clock" schedule, actual printing of the guide, prior to the process of packaging, takes four to five days, depending on 1 humidity levels. This job is scheduled for printing during the week of Dec. 8 with delivery no later than Friday, Dec. 19. o Paper required for printing must be ordered (by the printer) from the paper mill no later than 12 weeks prior to printing. o Industry standards call for formal acceptance of a print is required to agree to proceed with any print order of this size. Through the Convention & Visitors Bureau, this process as been used for the past three years. o The Town contracts directly with the printer. This year's printing cost, at minimum, is projected to be $56,896. However, any industry-wide paper cost increases will be passed on to us, which will result in costs above current projections. Having the product billed directly through the Town saves about $4,100 in sales taxes. o Three print bids for this project were received: Ripion Press, a company located in Wisconsin, AB Hirschfeld of Denver and Quebecor World with presses in Loveland and Toronto, Canada. • Ripon Printers, Ripon, Wisconsin $56,953 • AB Hirschfeld, Denver, Colorado $56,425 • Quebecor World, Toronto, Canada $56,896 o Following extensive conversations with all three printers, Ripon's bid was deemed unacceptable because the company could not meet printing specifications regarding dimensions and paper weight for the number of pages to be printed. o Between the time initial bids were received from Hirschfeld and a final request to provide documentation that would demonstrate the company's production quality was made, staffing changes for the Visitors Guide account occurred. Follow-up requests for the documentation was incomplete and not received in a timely manner, resulting in this last-minute action item memo. Additionally, Hirschfeld's initial bid provided a guarantee that no additional charges would be incurred due to paper mill cost increases for the raw product. During the week of August 11, that guarantee was rescinded during a telephone call. o The Quebecor World Press, bid includes all shipping from Toronto. The company has printed the Visitors Guide for the past three years, and has a track record of producing an excellent product. The company also has never submitted an invoice that varies from the bid accepted, even though terms and conditions of bid acceptance always have included Quebecor's option to increase the cost based on cost of materials. BUDGET/COST: The Town's General Fund will experience a net-zero impact by accepting this agreement. All costs associated with the agreement are included in the production budget and are collected through advertising sales placements. Any increase in paper costs can be covered through advertising sales receipts because sales exceeded initial expectation. Deadline for payment on advertising contracts was August 25. There always are a handful of "stragglers" and advertisers who will not pay a final installment until they approve final artwork, but if payment is not received by the time the book is sent to the printer, outstanding ad invoices result in that ad being removed the publication. ACTION: Approve the $56,896 bid submitted by Quebecor World that obligates budgeted Visitors Guide proceeds ($62,500) be used to print the 2009 Official Estes Park Visitors Guide. The bid, along with terms and conditions of the agreement are attached. QNet eQuotation for: 1081037-16 Town of Estes Park '944... Quebecor World QUOTATION Town of Estes Park Date: August 22,2008 170 MacGregor Avenue, Quote Number: 1081037-16 Estes Park, CO USA 80517 C/O Estes Park Convention &Visitors Bureau Attention: Suzy Blackhurst Dear Suzy: We are pleased to submit our quotation, based on the following specifications; Product: Estes Park Visitors Guide - December 2008 Quantity: 165,000 Copies plus Additional 1,000's Size: 8-3/8" x 10-3/4" Upright plus bleeds No. of Pages: 48 Pages + 8 Page Cover (56 Pages) Paper 56 Pages as: 48 Pages Text - on 50.0 lb. Orion Gloss Text +8 Page Cover - on 60.0 lb. Orion Gloss Text Press: 4/4 - 4 color process throughout. Finishing: Saddle stitched along the 10-3/4" dimension, trimmed three sides. Delivery: Packed in cartons of maximum 201bs., on skids. Shipping: One shipment to one destination, F.O.B. Loveland, CO. Any additional shipping and packaging as required by your delivery instructions will be charged as extra. You Supply: Hi-Res MAC files (Quark, Illustrator, Photoshop, etc.) in an application format along with laser proofs. We Supply: Convert Disk to PDF files for computer-to-plate production and supply Epson color proofs and folded Dylux book proofs for your approval. Terms: Payment due in full 30 days from date of shipment, subject to credit approval. Prices: 56 Pages as: 8p Cover on 60lb #3 Orion + 48p Text on 50lb #3 Orion 165,000 As per above specs $56,896 Add'I 1,000 Copies $301.34 Taxes:Extra where applicable. PRICES QUOTED IN U.S. FUNDS. Brokerage fees are included, duty is extra, where applicable. QNet eQuotation for: 1081037-16 Town of Estes Park The prices are firm, but subject to press and material availability at time of production. Any change in pricing of materials ' prior to production of your order will be reflected through our submission of our revised quotation and charged on our final , invoice. Please review the attached file for the detailed Terms and Conditions. NOTE: Quebecor World archives all digital files for a period of thirty days. If requested, Quebecor World will copy the PDF files to a CD for a nominal charge of $75.00 per CD. Please advise your Sales Representative at the time of order. Charges only apply to orders received electronically. All supplied disks will be returned upon request. Thank you for this opportunity. Don Maddeaux Sales Representative / jab Quebecor World SALES OFFICE 10481 Yonge Street, Richmond Hill, Ontario, Canada L4C 3C6 / Tel.: (905) 884-9121 / Fax: (905) 884-0675 Web Site: www.quebecorworld.com 2 QNet eQuotation for: 1081037-16 Town of Estes Park r )1 Quebecor World Re Quote Number: 1081037-16 Acceptance of Quotation As a result of stricter securities reporting and Sarbannes - Oxley legislation specifically, Quebecor World requires written order confirmation from all customers to meet its legal reporting requirements. Your understanding and attention to this confirmation is appreciated and will ensure that your order is processed without administrative delay. 1/we accept the above quotation and authorize Quebecor World to proceed with the order option circled and returned with this form under the conditions set out below: a) By signing below 1/we represent that 1/we have been duly authorized to bind my/our organization to this order. b) Unless specified below, 1/we direct Quebecor World to send the invoice for this order to the organization and/or person at the address identified at the top of page one of this quotation. c) 1/we acknowledge that Quebecor World will charge all applicable provincial sales taxes, unless 1/we provide Quebecor World with tax exemption numbers, by province and copies of valid sales tax exemption certificates. Bill-To address if different from above: Legal Firm Name: Address: Contact: SALES TAX EXEMPTIONS: Already on file with Quebecor World: Yes No If no, the sales tax exemption numbers, by province are shown below and copies of the exemption certificates are attached. Ontario #: Quebec #: PEI # Manitoba # Saskatchewan # B.C.# Name: Signature: (print) Title: Date: 3 CONDITIONS OF SALE 1. QUOTATIONS - Quotations are based on the specifications and estimates of the customer and, on the costs of materials and labour, at date of price quotations, and any modification relating to any of these factors may entail a revision of prices. If the acceptance of any quotation is received by the Printer more than thirty (30) days after the date of the quotation then said quotation shall be subject to revision. 2. ORDERS - The orders received in good form can not be cancelled, except upon terms that will fully compensate all losses incured by the Printer. The orders are accepted by the Printer only upon approval by its schedule and credit departments under reserve of circumstances out of Printer's control and such as but without limiting the generality of the foregoing, availability of the paper on the market. 3. EXPERIMENTAL WORK - The customer shall pay for any experimental or preliminary works required and ordered, when invoiced, notably but without limiting the generality of the foregoing for works such as art works, typographic composition, plates, vignettes, photographs, press work, and materials used. 4. PROPERTY OF THE PRINTER - Sketches, copies, art works, drawings, vignettes, plates, engravings, photographs and all preliminary works created or furnished by the Printer shall remain his exclusive property and the Printer may, at its sole discretion, dispose of such work as he intends, unless otherwise agreed upon in writing. No use of same shall be made, nor may ideas obtained therefrom be taken, except upon compensation determined by the printer. 5. FINAL FILM - The Printer does not assume any liability and is not responsible in regards of the quality of the final films furnished by the customer. 6. PROOFS - Proofs submitted to customer must be verified and returned to the Printer, signed or initialed by a person duly authorized with final approval or final approval with customer corrections. If a revised proof is required, the request must be made upon return of the first proofs. The Printer is not responsible for any mistake if the work performed is printed according to the customer's final approval. The Printer does not assume any liability, financial or otherwise, for any mistake he may be responsible for, except that in such event the Printer shall replace the order according to initially required specifications. 7. PRESS PROOFS - An extra charge will be made for press proofs, unless the customer is present when the form is made ready on the press, so that no press time is lost. If presses are kept standing awaiting the pass for press of customer, then the current rates for the time so consumed and lost will be charged. 8. COLOR PROOFING - Due to existing differences in equipment and working conditions between color proofs and the final work, the customer must accept delivery of the final product, even if there exists a reasonable variation in color between color proofs and the completed work. 9. CHANGES - If the customer has made an error in the specifications estimated or if said customer requires any modification, supplementary charges based on the Printer's current rates will be invoiced. If certain specifications or certain components have been omitted by the customer and it is impossible for the Printer to reach the customer when the work is being performed, the Printer can make up for it and proceed to the print- ing of such to the best of his knowledge without any right or recourse by the customer. 10. WORKS EXECUTION - Unless otherwise agreed upon, but at same price and conditions, the Printer reserves the right to have the work done by another printer. 11. PAPER STOCK SUPPLIED - Paper supplied by the customer shall be properly packed, free from dirt, grit, torn sheets, bad splices, etc., and of proper quality for printing and shall meet all specifications supplied on demand. Additional charges will be made for any delay or defectiveness in the production due to a bad packaging or unsuitable quality. A charge based upon the value of all paper stock supplied by the customer will be made for handling and care of same. 12. POSTAGE - Stickers and mailing list must be given to the Printer in series and in the required order. When the customer has not furnished the postage, postal cards and stamped envelopes, an additional service charge will be added to the quotation price, for all expenses incurred by the Printer. 13. DELIVERY - Unless otherwise specified in writing the price quoted is F.O.B. plant. The Printer's responsibility shall end upon delivery of the goods to the carrier who acknowledges receipt in good condition. The Printer cannot be held responsible for a delay in delivery caused by circumstances out of his control. 14. CLAIMS - All claims must be made in writing within thirty (30) days of receipt of goods. 15. TERMS OF PAYMENT - Net cash thirty (30) days but the Printer reserves the right to require different terms according to the requirements of the credit service. Thereafter interest will be charged at one and a half percent (1.5%) per month on the overdue accounts. Applicable governmental taxes will be invoiced in addition unless the customer supplies a certificate confirming its exemption therewith. 16. CUSTOMER'S PROPERTY - The Printer is not responsible for any loss or damage to the material in his possession, which is not his property, caused by fire, water, theft or any accident which the Printer could not reasonably prevent. Handling and storing of such materials is charged at the Printer's current rates. 17. RESPONSIBILITIES - The Printer's responsibility is limited to the Printer's stated value of the printed product. In addition, under no circumstances shall the Printer have any responsibility or liability whatsoever for any special, indirect or consequential damage, loss, cost, fee or expense what- soever, including without restriction any loss of revenues or profits. The customer will indemnify and hold the Printer safe and harmless against any damage, lost or costs incured or sustained by the Printer from any prosecution, claim or suit arising from or prompted by any allegation of libel, obscenity, illicit text, counterfeiting or upon improper use of texts, illustrations, photographs or other material supplied by the customer and for which the Printer will have done the stripping, the typesetting, the printing plates, the printing or the binding following the quotation, it being under- stood that the Printer is not exercising any control on the supplied material. Furthermore, all suppression, arrest or seizure of the object of this agreement by cause of defamatory, obscene or illicit texts, conterfeiting or improper use, will not release nor discharge the customer from his responsibility towards the Printer relating to the payment of the sums due upon the conditions of sale. 18. COMMITMENT - The customer's acceptance of the quotation on the reverse constitutes a commitment on his part to respect all terms and conditions set forth on the reverse and herein. 19. CANCELLATION - Cancellation of any one condition or part of one condition of the present document does not cancel it and the parties are still submitted at all other conditions. 20. LAWS - These conditions and all other express terms of the present document shall be governed and construed in accordance with the laws of the Canadian province where the Printer's place of business at which the order was placed is located, unless otherwise agreed in writing. 21. PRINTER'S PROPERTY - All goods and merchandises described in the present document and/or quotation as accepted are and will stay the property of the Printer, and this, as long as the customer will not have finished paying his account as mentioned in the present document regardless the fact that these goods and merchandises are and will be delivered to customer or buyer and wherever they are. 22. LANGUAGE - The present document has been drafted in the English language with the consent of the parties. Le prdsent document a @ta r@dig6 en langue anglaise avec le consentement des parties. Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Peter Marsh CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: September 4,2008 Re: Photo Library Acquisition BACKGROUND: For decades, professional photography has been an essential element for print marketing efforts. It's rare to find the clarity, composition and profoundly vivid color other than that obtained through the professional's eye and equipment. Also decades-long is the photography industry's contractual arrangements for use of those photos. Costs traditionally have been based on reproduction size (full page, half page, quarter page, etc.) and circulation numbers of the publication. For years, Estes Park's professional photographers have generously provided the Town significant discounts for use of their work. With the advent of the internet, securing individual photos for use in a variety of promotions has become exceedingly expensive. Additionally, photographers are extremely reluctant to allow unlimited use of their creative work in multiple venues that can include print advertising, web sites, publicity photos, and the Estes Park Visitors Guide. In April, after the CVB reviewed the creative results from a photographer with professional qualifications and supplied a list of images needed during 2008, an informal agreement was reached with said photographer. In early August, it was determined that only a limited number of photos had been taken, and the summer images on the list were not taken. Due to personal constraints, autumn images needed also were in jeopardy. In keeping with the industry's standards of obtaining creative service - knowledge and acceptability of the professional photographers' work - three companies were contacted to ascertain availability for upcoming critical shots needed. One of the companies responded to the request immediately. A second company reported it would not be available to begin work until later in 2009. The third company requested additional information. Alpine Photography, a firm whose two principals are graduates of one of the premier photography institute in the U.S., has over the past three years, provided portfolio examples to the CVB. The company submitted a proposal to sell to the CVB 43 images to be taken during the next 10 months at a cost of $115 each. Depending on the number of images purchased, it is anticipated that work in 2008 will cost approximately $2,500, a considerable cost savings to the CVB, its marketing efforts, and to Estes Park businesses in the future. Advertisers in the 2008 Official Visitors Guide paid a total of $12,125 for photo use. The budget for next year's guide is another $12,625, a total of $24,750 in two years. Photos in those two editions are not available for use in any other medium, unless additional fees are assessed. BUDGET/COST: $450 deposit plus $115 for each photo purchased. The deposit amount will applied to the amount due over the life of the agreement. The Media Relations budget (an allocation through the Advertising budget) has $2,500 available for photo purchases use prior to Dec. 31. ACTION: Approve the agreement to cover a $450 deposit and $115 for each photo purchased. ALPINE IMAGERY PROPOSAL/CONTRACT 5120 Williams Fork Trail Suite 109 Date: 08/17/2008 Boulder, Co 80301 PH: 303.530.4540 REP: Jim Tanton Email: jim@Jimtanton.com Client Information Estes Park Convention & Visitors Bureau Suzy Blackhurst - Communications 500 Big Thompson Ave. P.O Box 1200 Estes Park, CO 80517 Ph: 970.577.9900 Fax: 970.577.1677 sblackhurst@estes.org Alpine Images is pleased to submit this proposal based upon the following specifications: Approximately 40 images as specified by the CVB will be taken throughout the Estes Park area. The images will be taken over a period of one year and will be submitted on an ongoing basis in accordance with the needs and timeline ofthe CVB. Photography usage for editorial, advertising & other various marketing needs for Estes CVB including CVB publications & collateral, advertising, websites, tradeshow exhibits, P.R./magazine/media rd submissions, & various other marketing & publicity needs, Not for resale or relicensing to private 3 parties w/0 photographers consent. Contract terms: Images will be handed in on an ongoing basis. The price per image will be $115. Payments will be made on the payment period after images have been submitted, invoice sent, and approved by the CVB. Final delivery of: Proofs on CD & final selected favorites on DVD or CD's. Down payment: $450.00 at start of shoot. Acceptance accepts all terms and conditions of this contract. Signature: Title: Date: Proposal based upon the above specifications. Quote is effective for 30 days, unless stated otherwise. On 8/18/08 Suzy Blackhurst requested Alpine Photography move forward with two images: 1. Downtown from Catholic Church vantage point (may still be looking for the magnificent view) 2. Town overlook at the (Rotary) sign just east of Estes Park where people always are gathering taking photos of each other It is imperative to have these two photos for use in the 2009 Official Visitors Guide. This is an optimum time to provide these shots as with as the images will depict a near-summer scene with green leaves and grass along with blue sky and remnants of fresh snow on the divide. Cost for these two photographs: $230. Other shots we've discussed as primary for use in either the upcoming Visitors Guide or those in the future, include fall hiking, aspen color scenery in Hermit Park (the aspen stands on that property are amazing), hiking with friends who are in his same age bracket (late 2Os), elk bugling, people watching elk around the 9-hole course and elk harems, although those are anticipated to be covered under confines of the attached contract proposal. If calculated on a per image basis, Alpine Images $450 deposit essentially covers four accepted shots, all of which must be taken in the next six weeks or so to take advantage of fall color. The Public Relations budget (an allocation through the Advertising budget) has $3,000 available for use prior to Dec. 31. Should all 40 images be provided internally for the 2010 Visitors Guide, significant cost savings for photography purchases will be substantial. Budgeted 2009 photo use fees total $12,625. Photo use fees paid for the 2008 publication totaled $12,125. Photo Shoot List as of 8/4/08: Estes Park 3. Downtown from Catholic Church vantage point (may still be looking for the magnificent view) 4. Town overlook at the (Rotary) sign just east of Estes Park where people always are gathering taking photos of each other 5. More downtown shopping people scenes: candid would be perfect 6. Shuttle bus People getting on downtown location #1 7. Shuttle bus - People getting off - a different downtown location - location #2 8. Shuttle Bus / National Park Hiker Shuttle gathering at the Visitors Center 9. New Riverwalk section 10. Visitors Center Ambassadors helping people Activity/Amusements 11. Biking: a family outing 12. Biking: Mountain Biking/Adventure 13. Horseback riding trail ride 14. Horseback riding Trail Ride, from the horses' heads 15. Pony Rides - little guys or gals 16. Fishing: fly fishing adults or single adult 17. Fishing: kid(s) on riverbank 18. Go carts 19. Golfing - 18 hole course/a foursome 20. Bumper Boats 21. Big Slide 22. Miniature Train 23. Aerial Tramway 24. Miniature Golf 25. Hikes: Family 26. Hikes: Couples . 27. Hikes: Girlfriends Scenery 28. MacGregor Ranch - meadow/pasture views to the west 29. Twin Owls 30. Hermit Park 31. Visitors Guide Cover Photography Rocky Mountain National Park 32. Ranger-led hikes adults 33. Ranger-led hikes/junior ranger program 34. Horseshoe Park and views 35. Sheep Lakes and views 36. Bear Lake 37. Sprague Lake 38. Trail Ridge overlook with people checking out views 39. Moraine Park Museum Wildlife 40. Elk bugling 41. People watching elk around the 9-hole golf course 42. Bighom Sheep 43. Elk harems g. ESTES PARK COLORADO 970-577-9900 800-443-7837 Estes Park Convention & Visitors Bureau emo To: Community Development Committee, Trustees Levine, Eisenlauer, Miller From: Peter Marsh, Director of Communications CC: Jacquie Halburnt, Lowell Richardson, Tom Pickering Date: 8/28/08 Re: CVB Marketing Committee - September, 2008 REPORTS: as of July 31, 2008. 1. 2007 Visitors Guide Requests - Compared to the same period last year (Jan 1-July 31), overall requests were up 1,321 requests or 3.3%. When reviewing the state-by-state comparisons, the impression is that media selection accounts for the overall increases, while economic factors are the reason individual response levels from states that should be up, are down. The response level in 2008 exceeds 3 of the last 5 years, and was lower 2 of the last 5 years. 2. Visitors Guide Downloads- Guide and other downloads reached 26,874. Due to the change in tracking methods, no comparison with previous years will be made until 2009. 3. National Media -Total requests from our National Media Program are down 18% compared to the same period last year. The entire decline of over 5,000 requests can be attributed to one magazine which eliminated a stitched-in business reply card to no card in the March issue and used a non-stitched card in the May issue. Sales for this title have been awarded to a new company which is trying to make good on these losses as best they can. 4. Internet Advertising - We learned that our Google AdWords campaign had been compromised by unauthorized use and was shut down by Google all of July and part of August. We re-instated the campaign August 13, and all is well again. Yahoo click throughs were 16% over June with a slightly higher cost per click than previously. Our Colroado.com "thank you page banner ad continues to outperform most of the rest of our national media. And, our primary Colorado.com tile ad program generated a January through July Click Through Rate of 1.25% compared to their client average of.20%. 5. Program Planning - 2009 program planning is the primary effort during July and August. ACTION ITEM: None BACKGROUND: NA BUDGET/COST: N/A RECOMMENDATION: N/A 1 Estes Park Convention & Visitors Bureau Memo To: Community Development Committee: Trustees Levine, Eisenlauer, Miller From: Suzy Blackhurst, Media Relations CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering, Peter Marsh Date: August 28,2008 Re: Media Relations Report 1) Up-coming Significant News Coverage We are anticipating a story about Estes Park and the autumn color-elk rut season to appear in a mid-September edition of the Chicago Sun Times feature. Details and photography has been supplied to the travel writer on assignment for the story. An October story in Colorado Meetings and Meeting News with the theme, "Four Seasons." Copy and photography submitted. Updated Frommer's Colorado Travel Directory copy will appear in the guide during next 12 months. 2) DNC-related activities Two specific print news stories mentioned Estes Park and Rocky Mountain National Park as a "must see" location for those attending the convention. Several blog writers also wrote about the town's "charm." About five hours were spent scouting filming locations for the Daily Show with John Stewart. After reviewing our information in relationship to the Comedy Central television program, it was determined that Estes Park's features did not meet the producer's storyboard requirements. This may have been a blessing; the show was trying to find a close-to-Denver spot where a "correspondent" could spoof prominent nationally televised beer commercials. 3) Visitors Guide Advertising sales for the Official Estes Park Visitors Guide have closed. Due to businesses selecting larger ad sizes the magazine will include four more pages than in past years. The larger ads also have resulted in increased advertising revenues that will pay for the additional costs related to expanding the guide. The initial budget estimate for total income was $180,815. Ad sales topped out at a little more than $195,000. Editorial copy changes have been identified and copywriting continues. New illustrative photography is being identified and procured. All revisions will be submitted to Brochures Plus, the company employed to coordinate all activities. 3) DMAI Convention Attendance at the Destination Marketing Association International convention held in Las Vegas from July 28-31 was extremely beneficial to expanding my knowledge base in internet marketing, social marketing, best practices affecting the changing nature of marketing and public relations. Brief notes from selected sessions are attached. 4) Colorado (only) Newspaper Clip Report Per DMAI industry-wide best practices, dollar equivalent values are no longer considered a viable standard for reporting. Web placements 2007: 148 2008: 177 Newspaper Coverage Note: the following statistics compares 2007 results to those in 2008. May is used as the first month for comparisons based on a change in service providers that occurred in mid- April 2007. Number of Inches of content received from May through August. 2007: 946.50 2008: 2,914.62 Number of News Placements 2007: 392 2008: 671 While the increases could partially be due to the service provider having a better trained staff reading and reporting findings in Colorado newspapers, it is apparent that the significant increases are the direct result of the part-time Visitor Center staff who have been able to assist in providing information to news organizations through web-based submissions, as now are required by 95% of the media. DMAI July 28-31 Convention Notes Fred Kent: Principles of Destination Placemakinq • Idea of "place" growing across the world. • Need to be creating places that people, intuitively, like. • People attract people • Each place must have its own identity • When you focus on "place" you see everything differently. • Creating "busker-friendly" places draws people Think in terms of 10: • 10 destinations • 10 places within each of those destinations • 10 things to do within each of the places Web information: pps.org (projects for public spaces) The Future of Destination Marketing Panel discussion highlighting DMO issues: The Quest for Relevance; Smart & Friendly Websites; Economic Asteroids; Electronic Culture; Battle for Attention; Customer Preferences; Going Green; and the Heavy Hand of Government. "If we define our relevance by information, CVBs will be replaced" as information is cheap and plentifull. Information is just an access point for marketing. DMOs must invest in the content side (of their sites) About ROI: Value is different to each audience. It is in the eye of the beholder. ROI doesn't always have to be dollar-related. In addition, DMOs are no more than ROI brokers and should not be held accountable for things outside their control. Government doesn't understand ROI. Eyes glaze and the numbers are difficult to prove. Instead the ROI should be defined as a quality of life that leads to civic decisions. E-Brains: • User Generated video (i.e. U Tube) is extremely valuable. Over 75% have viewed U tube. Of those, 89% viewed a U Tube video when deciding on choosing a vacation. • There are 300,000 U Tube videos tagged with travel information. 42% of those viewing the U Tube travel videos are 35 to 54 years old. • Decisions are all about personalizing the vacation experience. • 157 million will view video each month by 2010, which equals 44 billion streams. • The videos can facilitate, help guide the user. • They must be relevant Back to Basics • Traffic to a site is of first importance; websites need volume. Use traditional media to get web traffic to happen. It's part of an integrated program. • Must be clear about the site's objective. • People need to find the site in order to put information out on it. • Social media is equivalent to extending the conversation on line. • By 2011 over 50% of web users will be associated with one of the social media sites. • Social networking is about 3 years or so away; industry needs to be prepared by doing all the proactive & basic things are done now. • Put subject matter expertise and technology together to find out what the situation is. • Social media is not a transaction. It is a group. • Social media can be the equivalent of market research and focus groups. • Websites need a content management system. • Keep in mind the objectives of the website: content? ad sales? • When searching for an advisor, find one who is vendor agnostic; someone who is not tied to any software or product. • 40 to 60% of a budget should be spend in on-line media. • By 2012 the industry will be all about mobile functioning. Today, there are three times as many mobile phones as there are computers. • Because of the speed of the changing marketing field, long-range planning, like its been done in the past, isn't going to be as relevant or helpful in the future. Estes Park Convention & Visitors Bureau Memo TO: Town of Estes Park Community Development Committee - Trustees Dorla Eisenlauer, Chuck Levine, Jerry Miller From: Peggy Campbell, CVB Stakeholder Relationship Manager CC: Jacquie Halburnt, Tom Pickering, Peter Marsh Dale: August 28,2008 Re: CVB Stakeholder Services - 2008 Year to Date Summary Report Our goal is to develop strong relationships with area businesses. Our shared objective is to promote tourism by providing the best possible information to visitors and potential visitors. The CVB accomplishes this by educating stakeholders on CVB benefits and services, by providing our stakeholders with exceptional customer service, and by continually improving both visitor and stakeholder services. CVB Stakeholder Services 2005 through 2008 YTD Statistics: Service 2005 2006 2007 2008 YTD # of Stakeholders Supported (all have web listings) 812 875 878 877 # of Brochure Racks Fulfilled 151 207 239 248 # of Enhanced/Group/Book Now Web Listings Fulfilled 255 497 768 784 # Web General Leads/Group Leads Fulfilled 54 62 64 60 # of Total Fee Based CVB Services Fulfilled 460 . 766 1090 1092 $ Amount of Website Services Fulfilled $62,576 $78,457 $101,475 $116,755 $ Amount of Brochure Rack Services Fulfilled $19,425 $27,900 $35,325 $38,475 $ Amount of Group Leads Fulfilled $6,500 $8,250 $8,750 $8,000 $ Amount of Shuttle Ads Sold N/A N/A $11,210 $9,700 $ Amount of Out of Town Stakeholder Fees * N/A $42,633 $69,612 $71,080 $ Grand Total CVB Services/Membership Fees $88,500 $157,240 $226,372 $244,010 # Out-of-Town CVB Stakeholders 16 44 64 62 # of Stakeholders who Purchased CVB Services 171 229 270 292 % Revenue Growth N/A + 79% + 45% +8% * $3,000 Business License Equivalency Fees Collected in 2005 Trends/Observations: • The number of CVB stakeholders is flat over the last three years. Due to the marketing region constraint, there is little room for growth. Page 1 of 2 • Revenue continues to grow but at a much slower pace and is expected to remain flat in 2009 unless new products are offered which fill a need for both the visitor and the stakeholder. • The most popular products are internet based. CVB Website listings are the only product enjoying double digit growth over 2007 at 15%. • Shuttle ads sold out in 2008, for the second year in a row. Due to the introduction of different shuttle buses in 2009, the ability to offer interior advertising is unknown. 2009 shuttle ad revenue may be at risk. CVB Official Visitors Guide - 2005 through 2008 Statistics (for 2006 through 2009 OVG): Official Visitor Guide Advertising 2005 2006 2007 2008 YTD # of Advertisers 123 111 106 98 $ Amount of OVG Gross Sales $151,220 $171,410 $177,470 $195,095 # OVG Pages 52 52 52 56 # OVG Books Printed 150,000 165,000 165,000 165,000 % Revenue Growth N/A + 13% +4% +9% OVG Trends/Observations: • Many stakeholders are moving their advertising dollars from print advertising to the internet. Still, stakeholders continue to see significant value in the OVG. • Sales for the 2009 OVG began late spring 2008 with the Guide selling out a full month before it did in 2007. Sales were so strong early in the project, a decision was made to increase the page count from 52 to 56. • Stakeholders have been increasing the size and number of ads, particularly this year, for the 2009 OVG. • Minimal increase in advertising rates year over year. Any increases were primarily due to increased postage and paper/printing costs. Misc: • Attended the Direct Marketing Association International (DMAI) Conference in Las Vegas late July. Conference was exceptional. • 2009 Stakeholder Services price changes have been communicated to stakeholders. Page 2 of 2 Estes Park Convention & Visitors Bureau Memo To: CDC Committee From: Julie Nikolai CC: Jacquie Halburnt, Lowell Richardson, Tom Pickering Date: August 29,2008 Re: Group Sales Report Estes Park Conference Center Update While the Conference Center renovations from 2007 are holding up quite nicely, the leaky roof is definitely a detriment to the overall facility. Tom Pickering and Scott Zem worked with commercial roofers to come up with a plan to fix the leaks with an aggressive caulking tactic in the works. Once completed, Julie will work with the maintenance staff at the Holiday Inn to continue with this new program annually to keep future leaking to a minimum. Bids came in for the project in July and were just approved at a Town Board meeting and the work will likely begin in the next few weeks. Work should take a week and will require some outside areas of the facility to look as if construction/renovation is in place. Hoping for completion prior to October if scheduling can be coordinated between groups using the facilities and the roofer's time line. In September, the largest city-wide conference will be the APWA Western Snow & Ice Conference. Using 18 hotels this year, we've gotten great participation from our accommodations partners. To date, registrations are about 500 people plus 200 vendors. Despite an economy that has had many governmental agencies in concern over budget reviews/revisions, attendance numbers are strong. Utilizing the Fairgrounds, as well as the Conference Center, we will also operate the shuttle buses. In addition, the National Beagle Council will be hosting their Specially Show following Snow & Ice. This is our first AKC dog show at the Conference Center, anticipating 350-400 beagles in attendance. We have partnered with EVRPD for their outdoor show events, as well as with the Fairgrounds for parking and camping use. Six hotels are being used for this city-wide event. The show is open to the public and you are encouraged to attend. Future bookings at the conference center look good. Pending city wides currently include: Colorado Society of School Psychologists American Humane Suri Network Code Council American Planning Association-CO Chapter FBUNAA 1 CVB Group Sales Group Sales for the CVB involves assisting groups interested in visiting Estes Park. Attached are Lead and Referral counts for the second quarter of the year. July numbers have been added as well. Comparing the same months in 2007, the most noted differences in 2008 to date are: Tour group referrals are up considerably over last year, as we've met 2007 totals at the end of July! The CVB is becoming established as the authority locally for tours entering this area. This has happened through involvement with our international programs with the Colorado Tourism Organization, familiarization tours and membership in Tour Colorado. The second noteworthy aspect of this report to date is that leads have already surpassed 2007 numbers. Referrals haven't passed 2007 yet, but are likely to be the end of the year. In the second quarter of 2008, the CVB Group Sales Dept. was involved with three familiarization tours. May 18th involved the Rocky Mountain Guide Association, as well as Denver based Destination Management Companies with a total attendance of 21 people. The next day, a small group of UK Travel Agents arrived in Estes Park for two days with a full itinerary of adivities. In early June, we were set to tour a French familiarization tour but the group couldn't get over Trail Ridge Rd. as scheduled so our efforts were never enjoyed by the group! In July, I was able to attend the DMAI (Destination Management Association International) conference held in Las Vegas for four days. The conference was outstanding again this year with special shirtsleeve sessions for CVB sales staff, as well as programs on internet, destination place making and establishing trust in the workplace. • Page 2 -2= A *0 :Z -1 E- 04 EE J N O© D - 6 1 6 B 0 M - - A M--M-1 Cm 60 .g t 0 L ~3 2 N M W 4 . 91 bo.52 .S 00 t t: t . P a gz..9 C © 0, ur "7 Wron--N - > 00 Ug 3 Ai M I = 00 = 00 M Cb / I'll--Il- CO 5 -O 2-1 V 5 0 1 00 M € e 00-DO©©M M p4-- px 5 b 2 t; 0 41 r-- 61 P; M W Mt haa@g 3 m - .. * € i 24.Oz E- P- 00 + January 66/147 February 82/47 91/75 70/22 June 49/16 LI/88 OI ads Referrals eads s ZE *S ~ t'ZZ 9LI £9 68I 8£ 90I Group Sales ferrals 2008 Reunion 1@qUI@00(I - 44 0U B·• Cd 3, 1 M W 2 g. %4 E-0 4 4 2 1 -- 0 -1 1 71 t - #:* A CO 0 u 1 .„lili M U 0 0 61 R~22C | Leads Referrals Leads 2005 181 492 / 357 127 84 184 183 276 540 / 529 2007 146 62 274 114 252 130 726/ 319 ,2008 106 38 189 63 176 224 525/ 347 CVB Group· M Meetings Reunion Reunion Wedding 2005 - 2008 Leads/Referrals CVB Group Sales Estes Park Museum Memo To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Betty Kilsdonk, Director, Museum/Senior Center Services Department CC: Jacquie Halburnt, Lowell Richardson Date: September 4,2008 Re: Estes Park Museum Monthly Report Upcoming Programs September 13 Cheley Camp Tour. FULL. September 24 Rocky Mountain National Park Historic Lodges & Homesteads Tour with Ken Jessen. FULL. September 25 Rocky Mountain National Park Historic Lodges & Homesteads Tour with Ken Jessen. FULL. September 26 Rocky Mountain National Park Historic Lodges & Homesteads Tour with Ken Jessen. FULL. October 3 The Playground Trail: To and Through the National Parks of the West. Authors Lee and Jane Whiteley present a slide-illustrated program based on their book, The Playground Trail. The Whiteleys will explore the founding of the National Park Service in 1916 and the impact of the automobile on cross-country travel. Emphasis will be on the 1920 Park-to-Park Dedication Tour which began in Denver and passed through Lyons en route to Estes Park and Rocky Mountain National Park. Doors open at 6:30 p.m. for the 7:00 p.m. program. Free; sponsored by the Estes Park Museum Friends & Foundation, Inc. New Acquisition The Estes Park Museum Friends & Foundation, Inc. recently funded the purchase of five oil paintings by Adma Green Kerr. According to the Encyclopedia of Women Artists of the American West, Kerr was born in Lone Oak, Texas in 1878 and died in Boulder in 1949. She attended the School of the Art Institute of Chicago and established herself as a portrait painter in Washington, DC before settling in Colorado. She lived in Denver in the 1920s, then moved to Estes Park in 1934 and finally to Boulder in 1942. She was classified as "among the leading artists of the region" in Baker and Hafen's H istory of Co/orado and had one-person exhibitions at the Denver Art Museum in 1926,1936 and 1937. All five paintings depict Estes Park and the immediate surrounding area. The acquisition helps fill a gap in our collection (we have few Estes Park landscapes by female artists of the early twentieth century). Once the paintings are in-hand and prepared (some need to be reframed), we'll mount a small display featuring them. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None Estes Park Museum July, 2008 July 2008 Attendance - gr~ "m',I),',.'"."„,"'"",-m"I Gallery Visitors 1350 Hydroplant Visitors 461 Total June Attendance Programs and Tours - Museum 3586 Estes Park Museum & Hydroplant 2 7000 6590 Group Meetings and Rentals 303 6079 Total Attendance and Programs 5700 6000 5700 Programs and Tours Capacity 3600 Programs and Tours Percentage Utilization 100 5000 4492 4226 Museum Programs and Tours: ; 4000 - 7-4 Coolest Car Show 3500 7-17 Wigwam Teahouse Van Tour 13 3000 7-18 Meet Martha Maxwell 60 f 7-21 Loveland Public Art Van Trip 13 2000 - 1000 - Hl Meetings and Rentals - Museum: % 7-2 Car Show Meeting 6 0 7-5 Ranch Meadows rental 47 2004 2005 2006 2007 2008 7-7 EPPD Luncheon 12 Reopened July 3,2004 afterremodel. 7-10 Car Club 35 IN .l..'.ke 7-14 EP Fire District Task Force 15 7-15 Sr. Center Health and Music 25 7-17 Umscheid rental 117 7-24 Friends Board 20 7-27 Postcard Club 9 7-30 Museum Foundation 5 7-31 EPPD Luncheon 12 Year-to-Date: 2007 13051 2008 13405 Senior Center Ment, To: Community Development Committee -Trustees Levine, Eisenlauer and Miller From: Lori Mitchell, Senior Center Director CC: Jacquie Halburnt, Lowell Richardson, Betty Kilsdonk Date: September 4,2008 Re: ESTES PARK SENIOR CENTER - General Report September SENIOR CENTER PROGRAMS / EVENTS Sept. 2 "Senior Step-Up/ AARP Walking Program" - awards and celebration Sept. 6 EPSCC, Inc. Breakfast Buffet Fundraiser - 7:00 a.m. to 11:00 a.m. Sept. 6-7 EPSCC, Inc. Parking Fundraiser Sept. 9 Scottish Luncheon and Bagpipe Entertainment Sept. 17 Day Trip - Rockies vs. San Diego Sept 17 Medicare Counseling Sessions Sept. 29 Day Trip - Blackhawk and Central City Sept. 30 Senior Center Volunteer Recognition - Coffee and Refreshments Regularly scheduled programming also continues with a wide variety of other drop-in events such as Tri Fit and Tai Chi fitness classes. Bridge, Pinochle, arts and crafts studio. quilters. pool and games, blood pressure checks, Religion and Philosophy Group and more. Of note, attendance at programs or events in July was at an all time (five year) high of 1,880 visits for events, programs and recreation and overall attendance at the Senior Center was at 2256 visits for the month of July, also a record high. Additionally, the overall attendance at planned programs is running at 98% capacity year to date through the end of July. So far this summer, the Senior Center had visits from senior groups from Platteville, Broomfield, Fort Collins, Kersey, Westminster, Johnstown, Fort Lupton and Longmont. Senior groups come for museum tours. Senior Center lunches and breakfasts. tours of the Park, local special events and shopping. Senior Center Food Services - Countv Health Department Inspection The Senior Center kitchen and Catering for All Occasions are inspected by the Larimer County Department of Health and Environment annually or as scheduled by Larimer County inspectors. An unannounced inspection was conducted August 21, 2008 by Chris Manley, Larimer County Senior Environmental Health Specialist. The food service provider at the Senior Center, Catering for All Occasions. received a rating of "good' with that particular designation being one point below ali "excellent' rating. which is our goal. Inspection comments noted excellent use of gloves. sanitation standards and excellent food preparation and serving methods. The only areas of correction for the Town of Estes Park were to replace a light fixture in the ice dispensing room and to fix a leaking faucet (new fixture and faucet repairs ordered 8.22.08). The areas of correction for Catering for All Occasions were done onsite the day of inspection and were related to cold food storage, clean dish storage and a change of sink usage per the county instructions. STATISTICS 7.31.08 Senior Center statistics - attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 1 Estes Park Senior Center - Meal Programs Report 7.31.08 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month July = 425 2004 Total = 4,017 2005 Total = 4,876 2006 Total = 4,651 2007 Total = 4,056 - 600 2008 YTD = 2,740 - 500 1 -, 1/ 1 - 400 - 300 - 200 - 100 IIIIIIIIIIII0 JFMAMJJASOND -2005 - 2004 - 2006 • 2007 - 2008 Dining Room Meals Previous Month = June = 754 = 75% capacity Current Month = July = 840 = 80% capacity - 1400 Includes take-out meals ( 2 ), member ( 734 ) and non-member meals ( 104 ) 2004 Total = 9,920 - 1200 2005 Total = 9,854 2006 Total = 9,275 - 1000 2007 Total = 9.588 A"-1<itilf- _04- 'SA 2008 YTD = 4,758 - 800 ~~ -600 1 - 400 - 200 111111111111 0 JFMAMJJASOND -0-- 2005 -•-- 2004 -I- 2006 YTD --1 2007 - 2008 Senior Center Meal Programs Report 7.31.08 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 * *- 2004 1%,LIA 1518 1400 1200 /1 3#/'*JTZ< - 2005 1406 1000 - 2006 800 ~ 1347 - 2007 600 1263 400 - 2008 200 Current Month ' July = 1,265 044#4#4444444 Combined Meal Programs - Yearly Comparisons 16000 -2003 14000 11,356 - 2004 12000 13,937 - 2005 10000 14,730 -2006 8000 13,926 - 2007 6000 13,644 - 2008 4000 2008 2000 Total Meals O - -- YTD = 7,504 Senior Center Programs / Activity Attendance Report 7.31.08 page 3 Attendance at Activities and Programs Current month July = 1,880 (in number of visits drop-in and planned programs combined) - 2000 2004 Total = 8,643 2005 Total = 10,411 - 1800 2006 Total = 12,411 - 1600 2007 Total = 14,089 2008 YTD = 8,288 1 r - 1400 ,/1 i j,<IInkET'l - 1200 - 1000 '\\, - 800 - 400 - 200 111111111111 0 JFMAMJJASOND -11- 2004 Total -0- 2005 Total -•- 2006 Total --•- 2007 total -0- 2008 Previous month - June 2008 Program Attendance Summarv "Planned Programs" Potential or Ideal Capacity 793 "Planned Programs /% Utilization" * 700 or 88% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 917 Current month - July 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 740 "Planned Programs /% Utilization" * 823 or 111% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 1,057 Senior Center / Facility Overall Attendance 7.31.08 page 4 2500 A 2003 Year Total 12,510 2000 , /7 1 . «-1-1 -1,- 2004 Year Total 16,768 1500 -i /1 -0--2005 »V Year Total 17,857 1000 A 2006 Year Total 500 17,471 -I--2007 Year Total 18,510 III1111/1111 17* 4*9 44-0, 47' ts' 93 0 Ov *04 <f -e- 2008 44*ef vi Year to date 10,099 2008 Senior Center Rentals 2008 Senior Center Non-Rental Users January Anniversary party (25) January TOEP meetings (6) February 0 Special Transit Rider Advisory (11) March 0 February 0 April 0 March TOEP meetings (7) May 0 April TOEP meetings (4) June Markey - program (20) Church of the Air (envelope stuffing)( 5) Odell - memorial (25) May Sister Cities Board (5) July Meek - memorial (50) Parade of Years breakfast (75) Beall - memorial (22) Special Transit Rider Advisory (7) HOA meeting (23) June Sister Cities Board (6) Ron Ball/Channel 7 event (75) August July Sister Cities Board (5) Sept. August Oct. Sept. Nov. Oct. Dec. Nov. Dec. 2008 YTD = 165 2008 YTD = 206 2005 rental users = 393 2005 non-rental users = 1295 2006 rental users = 426 2006 non-rental users = 286 2007 rental users = 721 2007 total non-rental users = 249 0 t 32 2239 0.2 %5 2 0 4 & IR:@ 22 0 251 =@gu;8 rn * 0, Ch *88 8= 2*0 °1 0. q CR al O 9 m : Ag .0 % 8% 32&22 22 £Cgg €9 -r --O M en - 0 h N O 2*2 52 %*3% ... M AS.-1 g U9R Orn 1101 Wh00-0 1- 01 h h"re C, - - n el .r. g n °0 0 0 040 g 0 MS 000 220 2R 0 01 5 04 U &3 =@Es affs S -20-OUE- 0 2 03 , 2= -6 -3 8%*6 & 4 me MONTH TO DATE YEAR TO DATE BUDGET vs. YTD iO;Ja# ~~* CES,£ 6 El CLOZ 96£'L6£ IL'LOZ 088'8£3 (98€0 940'EE 09§'6Z @suodx3 00{Ieuolule}N pue none.odo Im (608'LEI) (80€26E) 0££'EE (608'LZI) (6£1'191) (6§L'L) (SEAE) (990't€) seinlipuodxo JULY VAR YTD YTD VAR ratios 2008 2007 2008 5,494 1,221 (4,273) 7~742 ,9042 1 23,328 4 191,619 159,117 ons and Maintenance 9,718 (7,6~4) 43,727 48,596 (43) 521 es for Services (inside) 4,1 0,130) es for Services (outside) (1,100) ·.moR 408030 1"mb is I u! poA!@021 /hunoo ziuM lugmasmqunaI VE)I I se@J @SE@I@.1 @31[na.!EnS '031 ·10;stran Mmied BPIE[ munoo Jomue'l 'solrecio snoouenoos!]N z MMUNITY DEVELOPMENT (101-1600) ergovernmental (County) 1 ~0~~PARIS0N JOAO SOnUOAO-IJO KOI[0!oyop/ssooxE[ . 12 2 2 2 EfgE M .0 M iR 0 -E 82 0 0 CLE MR 01 2 2 2 2 *202 0 0 e Cl 25 12§0 >4 R Crl - M FK 0 0 8 2 0 9 11 00 91· R a .- 16 0 25 5%0113 O- . 8 0 4 2 A - * g H. Q 35 RZU 04 ES 108 -DATE MONTH TO DATE YEAR TO DATE YEAR TO DATE JULY JULY VAR VAR ratios B~~~ YTD % 2007 ~ ~~ ofB Licenses and Permits 26,970 20,991 (5,979) 206,4 9 175,064 (31,375) 99% 268,610 175,064 £££'9LI *89'LEE (6£1'6t,) ££00 (SE 9LE'SZ L9*'§Z It'Ef (ELf) L9*'5Z 090'L JOUBUOUITEK P Ire SUOI 008703 £08'08£ I (119'617) 008'103 68 I'ZSI (££6'6) 904'ZE €Lf'ZZ Osuadx3 00UBUOJUIEW pul! uon (560'SE) (£61'LOI) (898'60 (560'SE) £9L'fg (t,60'Ll) (95L'11) BEE'g 27,811 20,651 (7,161) 206,9 2 176,705 (30,2€) 100 841 (340) (1,181) 1,641 PROTE VE INSPECTIONS (101-2300) COMPARISON asuadxa 00UUUO}UI LOAO SOnUOAOI JO KOU xel @Sn - anUOAOI OOJ JOpUOA . CD 8*-Em 6 5 ' g g EE* 0 y up Ki 3 b > - 8 Gl 8 g y ..Em@ 2 7 38 00 H N $4,767,948 217% $3,439,128 -28% $2,995,104 -13% $3,045,601 $1,440,763 -53% Valuation ious Total Valuation Previous Total Valuation ~evious ~00~a~ Valuation Previous Total Valuation January $932,341 $4,450,815 377% $2,030,683 -54% $3,487,495 7 $1,858,095 February $595,875 -41 % $2,782,210 367% $3,458,209 24% $1,471,444 $2,585,466 7 April $2,098,150 -57% $3,399,901 62% $7,080,592 108% $1,529,733 -78% $6,030,855 294% May $1,662,829 4% $2,100,174 26% $1,457,427 -31% $3,196,672 11956 $1,890,680 -41% June $1,281,895 -16% $6,372,224 397% $2,720,052 -57% $3,146,507 /6 $1,335,442 -58% %ILL 906'LES'Z$ 968L- 6*9'EU'-8$ °/0898 88£8*9'EL$ 56EK- 28€'Lze' L$ 9008- EOL'ELS'L$ Ainr %L L- 839'880$ 569£ 412'299'17$ %98 L LGE'0917'£$ % L L- 869'9917' L$ %8- LL*' :179' :$ :sn5nv 569 1 928'zoe'91 $ 088'980' LE$ %8 L99'802'Et,$ %€Z 4617'931'68$ %02- 286'889'32$ a-i-W Change %888 961'ZOE'2$ %28- 89*'£09$ 0/OLE **9'096'2$ %03- 9fs'9**'8$ leqoloo Monthly Building Permit Summary 2004 - 2008 %Change %172 8+9'ELB' L$ %99- *Et'*LS'L$ %ZE L 89*'Ey'*$ 909*- 969'068' LS Jeql.Ue}des %9 L 99€960$ 0/00*- 96 L'990'8$ %ZO L 010'8**'8$ %09- 017 L'099' L$ .leqweAON D- 99£'963' [$ 5692- 998'892'2$ %LE 990' L LO'€$ 56 LE 680'L61'2$ leql.LIDDea TOWN OF ESTES PARK %Change from Month Year 9002 C.LA 1!ulled Bu!PI!ne\8002 'Zooz 911:IOd3&1\911:IOday 3140-01-8¥3*\Sl}=IOdabl\5u:Pling\Aep LUU.loo\Blenes\\ Change