The URL can be used to link to this page

Home My WebLink AboutPACKET Community Development 2008-08-07c Preparation date: 07/30/08 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE August 7,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Team Penning Contract - Request Approval ii) Praise in the Park Concert - Request Approval iii) Conference Center Roof Repair Contract - Request Approval b) REPORTS: i) Marketing Committee ii) Public Relations 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: D b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: i) Estes Park Medical Center Fee Waiver Request b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary . 4 54. A NOTE: The Community Development Committee reserves the right to consider othdPappropriate items not available at the time the agenda was prepared. , Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Monday, August 04, 2008 9:53 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0551 ST. TIME 08/04 09:48 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 , 0 Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: August 7,2008 Re: Team Penning Horse Show BACKGROUND: The Rocky Mountain Team Penning Association is wishing to conduct a Team Penning event at the Fairgrounds at Stanley Park, September 12- 14. This is an event that has been held in the past and continues to be a great event for the facility. This agreement is used for all our horseshows and was reviewed by Town Attorney White in 2007. BUDGET/COST: Based on 100 horses this event would bring in approximately $3500 in revenue. Expenses would be full time staff straight time and approximately $500 in fuel, water, and other miscellaneous expenses. ACTION: Approve this event. AGREEMENT COPY THIS AGREEMENT, made this 20th day of July 2008, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, as party of the first part, and Rocky Mountain Team Penning Association, as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a Team Penning Event at the Stanley Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: b. The second party shall hold horse shows or halter classes on the following date or dates: 2008 September 12th~ 13th~ and 14th 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party Will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. , 4. The first party shall provide cleanup for the grandstands in Arena 1 only. The first party shall prepare the arena for each of the shows or halter classes by having the show ring soil disced, harrowed and sprinkled, as determined necessary by first party, to provide proper soil conditions and dust control. The second party agrees to provide a break of at least one (1) hour between the performances for preparation of the arena by the first party, and second party understands and agrees that the failure to provide such a break may result in such preparation work not being done or completed prior to the beginning of the next performance. 5. Rental. The rental of the arenas shall be as follows: Arena 1 (Grandstand Arena) ... $250.00 per day Arena 2&3 (any division) .. $200.00 per day Arena 2 Schooling & 3 Schooling (free with rental of like #arena) .......... otherwise $125.00 per day Arena 4 $150.00 per day Arena 5 (between barns T-U & V).. .......................... $150.00 per day Arenas 4 or 5, if used for warm-up purposes only, shall be free of charge, one for every arena rented. 6. The second party shall furnish a show manager, judges, paddock and arena personnel without expense to first party. The show manager shall be on the grounds two (2) days before the first show to assign stalls and to manage the exhibitors and contestants. The first party shall have no responsibility to perform any of the foregoing functions. 7. The first party shall provide for the use of the second party grandstands, water and electricity, a public address system complete with microphone, amplifiers and lights for all night 2 performances in Arena 1, without expense to second party except as herein provided. The rental price of Arena 1 includes water, electricity, arena ground preparation, lights and public address system. The rental price for Arena 5 includes water and arena ground preparation. The rental price for Arenas 2,3 and 4 includes water, electricity, bleachers, PA system and arena grounds preparation. The arena lights shall be turned off by first party one- half hour after each night show. Arena ground preparation consists of two preparations, additional workings billed at $20.00 each. 8. The grandstand ticket prices for all of the above shows having an admission fee shall be $ NA per person, provided, however, that all children under the age of NA years shall be admitted without charge. No person shall be admitted without-a ticket or a show pass as herein provided for, except said children. Tickets shall be sold to the general public with no restrictions on who shall purchase said tickets. 9. The second party shall charge, collect and deliver to first party $8.00 a day for each East box stall, $ 12.00 a day for each West box stall, and $3.00 a day for each tack room, including all early arrivals before the show dates specified in Paragraph 1 of this Agreement, and including use of said stalls on a per day basis after the show dates specified in paragraph 1. In addition, the second party shall deliver to the first party $3.00 per stall for each bedded stall used during the show for waste deposal costs. Exhibitors are responsible for cleaning their own stalls. The earliest arrival date for participants will be September 11th. The latest departure date will be September 15th. All rental fees shall be paid to the first party no later than October 15th. An account unpaid after thirty (30) days shall be charged a finance charge of 1.5% per month, which is an annual percentage of 18%. 3 10. The parties agree that the following provisions shall govern damages, liabilities, insurance and waivers: (a) The second party shall pay to the first party the total cost of all repairs incurred by first party to repair any damage to any of the facilities, including stalls, rented by second party and water supply fixtures due to exhibitors or handlers securing animals to said fixtures. The removal of any stall doors shall automatically be an additional charge of $ 15.00 per door. (b) The second party agrees to indemnify and hold harmless the first party, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part, by the act, omission, error, professional error, mistake, negligence, or other fault of the second party or any officer, employee, contestant, exhibitor, representative, agent, or subcontractor of the second party, or which arise out of any workmen's compensation claim of any employee of the second party or of any employee of any subcontractor of the second party. The second party agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the second party. The second party also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees incurred by first party, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent. (c) The second party agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the second party pursuant 4 . to this Section 10. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The second party shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to this Section 10 by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types. (d) Second party shall procure and maintain, and shall cause any subcontractor of the second party to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the Town. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the second party pursuant to this Section 10. In the case of any claims made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (1) Workmen's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of activities under this Agreement. (2) General Liability insurance with minimum limits of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) each occurrence and SIX HUNDRED THOUSAND DOLLARS ($600,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interests provision. 5 (e) The policy required by paragraph (2) above shall be endorsed to include the first party and the first party's officers, employees, and volunteers as additional insured. Every policy required above shall be primary insurance, and any insurance carried by the first party, its officers, or its employees, or carried by or provided through any insurance pool of the first party, shall be excess and not contributory insurance to that provided by second party. No additional insured endorsement to the policy shall contain any exclusion for bodily injury or property damage arising from completed operations. The second party shall be solely responsible for any deductible losses under any policy required above. (f) . The parties hereto understand and agree that the Town is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations (presently ($ 150,000) each occurrence and ($600,000) aggregate) or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act Section 24- 10- 101 M seq., C.R.S., as from time to time amended, or otherwise available to the Town, its officers, employees or agents. (g) The certificate of insurance provided by the first party shall be completed by the second party's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the first party 60 days prior to commencement of the events. No other form of certificate shall be used. The certificate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least 30 days prior written notice has been given to the first party. (h) The second party shall obtain from each participant, 6 contestant and exhibitor in any of said horse shows or halter classes, a release of all liability in the form set forth on Exhibit "A", attached to this Agreement and incorporated herein by this reference. Second party shall reproduce said release in sufficient quantities to fulfill the obligations of this paragraph. 11. The first party shall provide parking areas for motor vehicles and horse vans at Stanley Park, subject to such rules and regulations that the first party may deem necessary. The barn manager will distribute a map of the Stanley Park grounds with rules and regulations as to the parking at the time stall assignments are made. 12. A fee of $15.00 per day shall be charged for each RV service hookup, $8.00 per day for dry camping including hookup day and disconnect day. 13. The rental fee for the Conference Room shall be $35.00 per day. The rental fee for the Black Smith Shop is $25.00 per day. The rental fee for the Rodeo Secretary's Office is $35.00 per day. The rental for the Community Building (Port-a-Stall) is $ 100.00 per day. 14. All dogs and other small animals that are on first party's property must be on a leash and under the control of the owner or the custodian of said animals. The provisions of the Estes Park Municipal Code will apply to all dogs on the first party's property. 15. The first party's representative for Stanley Park is: Bo Winslow P.O. Box 1967 Estes Park, Colorado 80517 (970) 586-6104 . 7 16. The second party's representative for this contracted event is: 17. The first party, by and through its designated representative, shall conduct a count of all its stalls and camping facilities for which a daily fee is to be charged pursuant to this Agreement. Said count shall be made each morning. Total fees shall be determined on the basis of said count. The second party may, at its option designate a representative to accompany first party's representative during said count. 18. In the event first party does not have sufficient horse stalls for second party's purposes, first party may authorize the use of portable stalls by second party. Arrangements for said portable stalls shall be the responsibility of the second party. A charge of $ 1.00 per day per stall will be made by first party to second party for cleanup of said stalls. Maintenance shall be the sole responsibility of the second party for all stalls used by the second party. 19. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado, and the Federal Government, if applicable. 20. The second party understands and agrees that it is an independent contractor under the terms and conditions of this Agreement. As such, the second party is not entitled to employment or insurance benefits through the Town. Also the second party understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Second party also 8 understand and agrees that it is responsible for worker's compensation coverage and taxes for itself and any employee. 21. This contract represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 22. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 23. This Agreement shall be governed by the laws of the State of Colorado. Venue of any litigation regarding this Agreement shall be in the District Court of Larimer County, Colorado. 24. The first party understands and agrees that the second party has reserved and set aside the Stanley Park facilities for the use of second party on the dates set forth in Paragraph 1. The second party understands and agrees that the reservation of said dates prevents first party from renting the Stanley Park facilities to any third party during said dates. Therefore, this Agreement may be canceled by second party only by giving the first party at least 30 days notice in writing of said cancellation and at said time forwarding to first party the sum of $ 1,500.00 in certified funds. Both parties agree that said sum is liquidated damages for second party's cancellation of this Agreement and is reasonable in light of first party's inability to replace second party's event with another event. In the event that either or both parties are unable to use the facilities because of any event beyond either or both parties control, including but not limited to, severe weather, flood or natural disaster, the parties are relieved from any responsibilities under the terms and conditions of this Agreement. 9 25. In the event of any default by either party in the terms and conditions hereof, the non-defaulting party shall give the defaulting party ten (10) days' notice in writing of said default. If said default is not cured within said 10 day period, the non-defaulting party shall be entitled to begin legal proceedings, including an action for specific performance and/or damages and all reasonable attorney's fees and court costs incurred by the non-defaulting party. 26. The individual executing this Agreement on behalf of the second party has the requisite authority to execute this Agreement and bind the second party to all terms and conditions herein. IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first above written: PARTY OF THE FIRST PART: TOWN OF ESTES PARK By: Attest: Town Clerk PARTY OF THE SECOND PART: 8449041 11*L ~ vAJ&*f 11 v 10 Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Events CC: Jacqueline Halburnt, Lowell Richardson and Tom Pickering Date: August 7,2008 Re: Praise in the Park BACKGROUND: Chris Moody is requesting to hold a free concert in Bond Park on August 17, 2008 from 7:00 pm until 8:30 pm. This is a Christian Band requesting to play amplified music. This event was approved earlier this summer and was a success with over 250 people attending. There were no complaints and the sound level was well within the Town's acceptable limits. BUDGET/COST: There would be a fee for stage rental (if needed) of $250.00 per day. (Revenue for Town). Expense would be staff time to set up stage, which would take one person an hour total to set up and take down at $9.00 per hour. There are no fees associated with using the Park. ACTION: Approve event. 1 Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From:Tom Pickering CC: Lowell Richardson Date: August 5,2008 Re: Conference Center Roof Repair Background: The Estes Park Conference Center has developed several leaks along the caulk line leading to water in the interior of the building. The roof is a combination of metal and membrane with concrete block edging. Following inspection by Scott Zurn and Tom Pickering it was decided that the caulking along the concrete block has deteriorated and was causing the problem. Five commercial roofing firms were contacted to review and advice on the repairs. Only one firm inspected the roof and submitted a bid. Budget: The conference center budget, 222-5800-458-25-01 Repairs and Maintenance, has a balance of $15,000 for these repairs. Action: Approve the proposal of B&M Roofing to handle the needed repairs at a cost of $6,492.00 1 B&M Roofing of Colorado Inc. Bil=,4 "Quality Has No Substitute, Depend on LIE" 3768 Eureka Wa, Frederick, Co 80515 (*rN-OUEiRi) Photte: (303) 443-5:43 Fax: (303) 938.9642 ROOFING SYSTEM PROPOSAL & AGREEMENT Tom Pickering Date: Juky 3,2008 City of Estes Park Phone 970 577-9900 Convention Center Fax: 970 386 - 1677 201 5 Saint Vrain 00 \42/#32 + ROOF & COPING STONE REPAIRS B & M Roofing proposes to do the following work at the above referenced property: SCOPE OF WORK â€¢ Brush and sweep tlic loose dut and dcbns from the coping stone caps â€¢ Caulk themonar joints as rcquired â€¢ Caulk the existing gap between the metal roof and tho coping stone in all locations approximately 260 feet with polyurethane caulking. â€¢ Apply one coat of Geogard Base Coat at a rate of 3 gallons per 100 square fect, (48 wet inils). Allow to dly. â€¢ Apply one coat of Gcogard Finish Coatatarate oflgallon per 100 squarÂ¢ feet. (16 wet mils), Allow to dry. â€¢ RÂ©peat above scope of work on an additional 454 feet of coping stone on tile Convention Center. NOTES â€¢ 8&M Roofing of Colorado. inc will dispose of debris caused by lhÂ© roofing operation per regulatory requirements. TAXES/PERMTSAVARRANrIES. ETC. â€¢ Liability and workmen's compensation insuranÂ©Â¢ is carried by our firm for Your protection. â€¢ Applicable sales tax on materials included. â€¢ We will provide a 2-year B&M Roofing of Colorado Inc.'s rooung guarantee on labor upon completion of tbÂ¢ roof and receipt of final payment. PRICE FOR REPAIRS: $ 6,492.00 Thank You for the opportunity to submit this proposal. Please contact us with any questions you may have. We arc interested in servicing your nce(is on this project. Accepted by: Proposal good for thirty BO) day5. Authorized Signature I .lu. S Steve Garcia, Service Manager â€¢ To accept, sign cutd â€¢em,11 one copy. â€¢ Owner will provide certiftcalion,uarante,ing thal fund< have bc en se, oside for pcy,Rent d rcqwcs-*U. â€¢ Fineutct chargex of Z percent per month (249 A.P.R.) will De added to any unpaid balance. Owner shall be rEEpon*ible Jor all charger fincluding anor,wy'i foes) reict,d to tollietion e#om by contractor. â€¢ 8&M Roofing Sktndard General Condrinna along wilk this Signed & Accepted Propout co,utitatc a texat binding document betweeit parties. Estes Park Convention & Visitors Bureau Memo To: Community Development Committee, Trustees Levine, Eisenlauer, Miller From: Peter Marsh, Director of Communications CC: Jacquie Halburnt, Lowell Richardson, Tom Pickering Date: 7/30/08 Re: CVB Marketing Committee - August, 2008 REPORTS: as of June 30,2008. 1. 2007 Visitors Guide Requests - Compared to the same period last year, overall requests were down 1.65%, or by 592 requests. Comparing June to June, however, requests were up 11.26% The gains are coming from Colorado, Missouri, New York, New Jersey, and Foreign. In terms of cause and effect; there are as many titles and programs performing ahead of last year as programs and media that are performing behind last year. 2. Visitors Guide Downloads- Guide and other downloads reached 22,149. Due to the change in tracking methods, no comparison with previous years will be made until 2009. 3. National Media - This category used to be "Magazine Advertising." But, this year we added a response generating web site program which performs similarly to a magazine ad. This new generator is an Estes Park banner ad on the "Thank You for ordering a State Vacation Guide" page on Colorado.com. Clicking on our ad allows the user to order our Visitors Guides in addition to the State OVG without filling out another request form. Those leads are then sent to us to be fulfilled with an Estes Park Visitors Guide. Total requests from our National Media are down 6% compared to the same period last year. This is a significant improvement over the 10.5% differential as of the end of May. 4. Internet Advertising - Google AdWords was down by 9% Y-T-D, while Yahoo click throughs were 45% over May at a lower cost per click than previously. Regional Rooftop Rodeo on-line ad performance ranged from .14% to .32% click through rates. These ads run on web sites for Channels 4 and 8 and the Denver Post and Rocky Mountain News where the typical CTR is .04% to .07%. 5. Program Planning - 2009 program planning is the primary effort during July and August 6. Inserts - August 24 Newspaper Insert for Scotsfest and Fall events is complete. This will run in the daily newspapers in Boulder, Longmont, Loveland, Greeley, Ft Collins and Cheyenne as well as Estes Park. 1 ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A â€¢ Page 2 Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Suzy Blackhurst CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering, Peter Marsh Date: July 31, 2008 Re: Public Relations Report 1) e-News Statistics Analysis: Overall response to the newsletter remains stable with nearly 45% of those receiving the issues opening the email. The unique click-thru rate dropped significantly to the industry "average" rate. Total Unique Unique Confirmed Confirmed Click- Click- Click- Unique Run Name Delivered Opened Opened Thrus Thru Thru Forwards Sessions Percent Percent March 11, 2008 4371 1393 898 20.54% 32 2137 48.89% May 30,2008 4559 1423 839 58.95% 28 2088 45.80% June 26,2008 4733 921 598 13.03% 21 2065 44.99% Notes/Terms: Opened: Number of emails opened Open Rate: Percentage of those who received the email and subsequently opened them to read the content Click Thrus: Total clicks on trackable links within the email message Unique Click-Thru Sessions: The number of unique contacts who clicked on a trackable link within the email message Unique Click-Thru: The number of unique click-thru sessions divided by the emails delivered Industry Standards Standard Open Rates: 15-25% = ave; above 30% = excellent Standard unique click-thrus: 5-15% = ave; above 20% = excellent All rates gradually drop over time Estes Park Museum Memo To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Betty Kilsdonk, Director, Museum/Senior Center Services Department CC: Jacquie Halburnt, Lowell Richardson Date: August 7,2008 Re: Estes Park Museum Monthly Report Upcoming Programs August 9 Postcards from Lodges Past with Bobbie Heisterkamp. This is an encore presentation of the February 16 program and a regular meeting of the Postcard Club. Free to the public. Doors open 1:30PM; program 2PM. Sponsored by the Estes Park Museum Friends & Foundation Inc. & the Estes Park Postcard Club. August 14 Boulder County Ghost Town Tour with Ken Jessen. 7:30AM to about 5:30PM. Travel via Senior Center van to Salina, Wall Street, Sunset, Mont Alto Park & Gold Hill, with lunch at the general store & a stop at the Gold Hill Museum. Cost of $18 for Museum members; $22 non-members includes transportation; lunch is on your own. Currently filled. August 26 Museum Volunteer Appreciation Potluck at the O'Connor Picnic Pavilion. August 29 Capt. Jepp and the Little Black Book with Flint Whitlock and Terry Barnhart Jepp began flying in the 1920s & devised a system of aerial navigation. Free; doors open 6:30PM; program 7PM. Co-sponsored by the EP Public Library Foundation & the Estes Park Museum; funded by the Xcel Energy Foundation. August 30 Estes Park Museum Friends & Foundation Inc. Membership Event. Wine & hors d'oeuvres party to thank Museum members for their support. Sponsored by the EPME&F, 4 to 6 PM. Museum will close to the public at 4 PM for this event. August 31 Last day for the Historic Fall River Hydroplant regular season. Facilitv The new monument sign has been installed at a cost of $13,456, below the budgeted amount of $14,000 (line item 207-5700-457.32-22). Focus Group In May staff undertook a focus group survey of our Native American exhibits. Six specialists--a professor of American Indian history; two historians, a high school history teacher, an anthropologist, and an independent exhibit specialist-evaluated image and object choices, interpretive text, lighting, etc. With their help we are updating content to reflect current scholarship and incorporate other recommendations such as displaying more objects of local origin and incorporating more Native American voices. The changes will be instituted later this year. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None Estes Park Museum June, 2008 Gallery Visitors 1135 Hydroplant Visitors 493 Total June Attendance Programs and Tours - Museum 460 Estes Park Museum & Hydroplant Programs and Tours - Hydro 48 3000 Group Meetings and Rentals 355 2725 Total Attendance - Museum & Hydro 2491 2491 2500 Programs and Tours Capacity 490 Programs and Tours Percentage Utilization 104 2000 I 1754 Museum & Hydro Programs and Tours: ! 1600 6-13 El Vaquero Program 60 1500 6-19 Prairie Hills Elementary Hydro Tour 48 6-23 Pre-Tour Historic Tour 50 1000 6-28 Historic Tour 350 500 Meetings and Rentals - Museum: 6-2 Car Club 35 0 6-4 EP Fire District Task Force 15 2004 2005 2006 2007 2008 6-5 Pointer 35 Closed forremodel in 2004 6-8 RM Outdoor Writers & Photographers 50 6-10 EPPD Training 10 6-12 Car Club 35 6-13 CWAM board 15 6-14 CWAM board 15 6-14 Campbell 50 6-18 EP Fire District Task Force 15 6-19 Light and Power Meeting 20 6-24 Restorative Justice 12 6-25 Restorative Justice 8 6-26 Friends Board 20 6-29 Sister Cities 20 Year-to-Date: 2007 6461 2008 7705 Senior Center MenD To: Community Development Committee -Trustees Levine, Eisenlauer and Miller From: Lori Mitchell, Senior Center Director CC: Jacquie Halbumt, Lowell Richardson, Betty Kilsdonk Date: August 7,2008 Re: ESTES PARK SENIOR CENTER - General Report August SENIOR CENTER PROGRAMS / EVENTS August 4 Day Trip to Grand Lake, Pontoon Rides and Lunch (full with waiting list) August 5 EPSCC, Inc. Board Meeting August 6 Medical Education: "Sinusitis" - by Melissa Lowe, NP, Family Medical Clinic August 9 EPSCC, Inc. Breakfast Buffet Fundraiser - 7:00 a.m. to 11:00 a.m. August 12 "Rainforest Day" - Lunch and program - Estes Park High School students share experiences of Costa Rica August 19 Medical Education: "Artificial Discs" - by Dr. Robert Benz, Orthopedic Center of the Rockies August 20 Medicare Counseling and Assistance - call ahead for an appointment August 23 EPSCC. Inc. Ice Cream Social - 1:30 to 4:00 p.m. Regularly scheduled programming also continues with a wide variety of other drop-in events such as Tri Fit and Tai Chi fitness classes, Bridge, Pinochle, arts and crafts studio, pool and games, blood pressure checks, Religion and Philosophy Group and more. EPSCC Inc. Fundraisers: Estes Park Senior Citizens Center, Inc. (EPSCC, Inc.) has seen record numbers at their Breakfast Buffet fundraisers this year. In 2007, June and July breakfasts served 498 people whereas in 2008, they have served 582 people. There are two more Breakfasts, August 9 and September 6. They have also seen increasing response to the Ice Cream Socials, with 186 participants at the first two this year. There is one more Social on August 23. Tri Fit Exercise Program: The Senior Center offers exercise via the Tri Fit Classes, taught by Med X of Estes staff and held at the Senior Center. Med X successfully filmed and produced a DVD of the class, now available for sale at the Senior Center and Med X. This DVD is a 51 minute instructional video of the class. A portion ($2.50) of the proceeds from each DVD sold will benefit EPSCC, Inc, donated by Med X of Estes. Continued next page - 8.7.08 Senior Center CDC report 1 Continued from page 1 - 8.7.08 Senior Center CDC report ' United Wav Quality Surveys: The Senior Center conducts quality surveys on the dining room and Meals on Wheels programs as one of the conditions of funding received for the meal programs from United Way. The Senior Center is required under the United Way agreement to do narrative reports semi annually/annually to report survey results and discuss client demographic data. In 2008, meal quality surveys were conducted in January and July. In most cases, we use the demographics ofthe survey respondents to represent a sample of our overall client base. The United Way program distributes funds on a fiscal year and the reporting matches that time frame. An abbreviated summary of the survey results are provided here for your review. Survey questions cover questions which allow customers to circle numbers on a scale to indicate their level of agreement or disagreement with the statements. Dining room customers have 6 questions and Meals on Wheels customers have 4 questions. Comments are also tabulated and reported. All Meal Clients - Demographics Actual clients 7.1.07 to 6.30.08 Details 7.1.07 to 6.30.08 (MOW and dining room combined) 845 this period 783 Dining room customers (compared to 939 last year) 62 Meals on Wheels customers 14 used both programs Males 42% 356 Females 56% 474 Gender (not reported) 2% 15 Non-members of EPSCC, Inc. 57% 481 Members of EPSCC, Inc. 43% 364 Overall- 2008 Survey Responses 2007 January 2008 July 2008 (Not all people answered all questions) Level of total satisfaction Combined Meal Combined Meal Combined Meal with meal programs Programs Programs Programs Average average Average Totally Agree 54% of respondents 47% of respondents 49% of respondents (100% satisfied) Agree 35% ofrespondents 38 % of respondents 39% of respondents (75% satisfied) Somewhat Agree 6% of respondents 12% ofrespondents 11% of respondents (50% satisfied) Disagree 2% of respondents <6 % of respondents 1% of respondents (25% satisfied) In summary, answers to questions provided a look at the level of overall satisfaction. The goal is set that 80% of clients will respond with positive answers to all questions. This year, the overall rate was 87.2% compared to 87.3% last year. â€¢ For the dining room - of those surveyed: a. 91% felt they received healthy and delicious meals b. 87% felt they received meals that are more nutritional than they would normally have at home c. 93% felt that participation in the meal program provided them with social benefit, increased friendships and improved well being â€¢ For Meals on wheels - ofthose surveved: a. 88% felt they received healthy and delicious meals b. 82% felt they received meals that are more nutritional than they would normally be able to prepare at home c. 82% felt that Meals on Wheels allowed them to maintain or restore their health STATISTICS 6.30.08 Senior Center statistics - attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 2 Senior Center / Facility Overall Attendance 6.30.08 page 4 2500 A 2003 Year Total 12,510 2000 --- 2004 Year Total 16,768 1500 19 -0--2005 Year Total 17,857 1000 34 A 2006 Year Total 500 17,471 -41--2007 Year Total 18,510 11/1111111/1 174 40440 44-4, 93' 93~ 99-@; 00 49 00 -0- 2008 4448<<4, Year to date 7,843 2008 Senior Center Rentals 2008 Senior Center Non-Rental Users January Anniversary party (25) January TOEP meetings (6) February 0 Special Transit Rider Advisory(11) March 0 February 0 April 0 March TOEP meetings (7) May 0 April TOEP meetings (4) June Markey - program (20) Church of the Air (envelope stuffing)( 5) Odell - memorial (25) May Sister Cities Board (5) July Parade of Years breakfast (75) August Special Transit Rider Advisory (7) Sept. June Sister Cities Board (6) Oct. Ron Ball/Channel 7 event (75) Nov. July Dec. August Sept. Oct. 2008 YTD = 70 Nov. Dec. 2005 rental users = 393 2006 rental users = 426 2008 YTD = 201 2007 rental users = 721 2005 non-rental users = 1295 2006 non-rental users = 286 2007 total non-rental users = 249 Senior Center Programs / Activity Attendance Report 6.30.08 page 3 Attendance at Activities and Programs Current month June = 1617 (in number of visits drop-in and planned programs combined) - 2000 2004 Total = 8,643 2005 Total = 10,411 - 1800 2006 Total = 12,411 - 1600 2007 Total = 14,089 / V/-1 2008 YTD = 6,408 Ar- - 1400 - 1200 4 it /4 - 1000 4 r - 71$ - 800 Y - 400 - 200 111111111111 0 JFMAMJJASOND -41-- 2004 Total -0- 2005 Total -*- 2006 Total -+- 2007 total -0- 2008 Previous month - Mav 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 419 "Planned Programs /% Utilization" * 393 or 94% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 701 Current month - June 2008 Program Attendance Summarv "Planned Programs" Potential or Ideal Capacity 793 "Planned Programs /% Utilization" * 700 or 88% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 917 Senior Center Meal Programs Report 6.30.08 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 - 2004 1379 1400 " / j Y / r' Â».\ - 2005 1200 VI 1476 1-<2....&1 1 / L+tÂ«L 1000 Eki- -- ; L. N. -*-2006 800 1488 600 1 - 2007 1277 400 - 2008 200 Current Month 11II,1I June = 1140 04 0#Â¢## 4 #4 4## Combined Meal Programs - Yearly Comparisons 16000 - 2003 14000 11,356 - 2004 12000 13,937 - 2005 10000 14,730 - 2006 8000 13,926 - 2007 6000 ' 13,644 - 2008 4000 2008 2000 Total Meals O YTD = 6239 Estes Park Senior Center - Meal Programs Report 6.30.08 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month June = 386 2004 Total = 4,017 2005 Total = 4,876 2006 Total = 4,651 2007 Total = 4,056 - 600 2008 YTD = 2,321 - 500 - 400 - 300 - 200 - 100 IIIIIIIIIIII0 JFMAMJJASOND -*-2005 -1-- 2004 -*-2006 -â€¢ 2007 -*- 2008 Dining Room Meals Previous Month = May = 601 = 60% capacity Current Month = June = 754 = 75% capacity - 1400 Includes take-out meals ( 4 ), member ( 687 ) and non-member meals( 63 ) 2004 Total = 9,920 - 1200 2005 Total = 9,854 2006 Total = 9,275 - 1000 2007 Total = 9,588 2008 YTD = 3,918 - 800 V-Â»=KE --1 - 600 1 -400 - 200 111111111111 0 JFMAMJJASOND -+- 2005 -4,- 2004 -4-- 2006 YTD -m-- 2007 -4~- 2008 , MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph Date: 7-25-08 Subject: Estes Park Medical Center: Request for Fee Waivers Background The following entities may be exempted by the Community Development Committee from Building Permit fees and Planning Review fees in an amount not to exceed $2500 per project unless expressly authorized by the Town Board of Trustees: 1) public funded government construction (federal, state, county, local); including 2) tax districts / special districts ( e.g. hospital, library, parks and rec.); or 3) private non-profit organizations providing low income health care services or low income housing. The Estes Park Medical Center expects to start construction soon on a 2.2 million dollar emergency room expansion and upgrade. They are requesting two fee waivers: A. waiver of $2500 of development plan review fees B. waiver of approximately $15,000 to $18,000 of building plan review fees and inspection fees. Budget Impact : approximately $17,500 to $20,000 Recommendation: Staff recommends approval of $2500 development plan review fees, and denial of the request to waive building permit fees in excess of $15,000. 93 -I 15 13 1Vll ESTES PARK MEDICAL CENTER 555 PROSPECT AVENUE â€¢ P.O. BOX 2740 â€¢ ESTES PARK, COLORADO 80517 PHONE 970-577-4470 â€¢ FAX 970-586-9514 E-mail: raustin@epmedcenter.com Robert Austin Chief Executive Officer July 25,2008 Town of Estes Park Attn: Alison Chilcott, Building Department Office P.O. Box 1200 ~%680Â¥[El-=1~ 170 MacGregor Ave. JUL 2 5 2008 ~ Estes Park, CO 80517 i Re: Request of Waiver L - Dear Ms. Chilcott: In addition to EPMC's June 9 request of waiver, we request the Town waive the building plan review and building inspection fees. The Emergency Department expansion project has an estimated construction cost of $2,200,000 which this permit will be based upon. Estes Park Medical Center would like to request the Community Development Committee to please give consideration in approving a waiver of the following two fees: A. Waiver of $2500 of development plan review fees, B. Waiver of approximately $15,000 to $18,000 ofbuilding plan review fees and inspection fees. A major reason for this request is our attempt to keep this community project as low cost as possible and therefore keep the Emergency Department charges as low as possible to the patient. In addition, since we are both public entities it would make sense to not charge the public fees wherever possible. Your consideration of our request would be greatly appreciated. If you have any questions, please do not hesitate to contact me at 970/577-4421. Thank you very much and I will be available on August 7th for additional questions. S~perâ‚¬Iyl Robert Austin, CEO Member ofAmerican Hospital Association â€¢ Member of Colorado Hospital Association â€¢ Member of Voluntary Hospitals of America, Inc. 32 12 .,MM MM 4.-to-1- 222 232 ff-2 290 er..... rvA . 4. 3 91Â· E O * Q er) 0 m6 0 - 2 - 4 4 0 m f f 32 32 f j ae * i ,;en= -g OQ RQ 00 0Â» 0 0 ..r) LA RE re, en 0 0 0 % 0 U] 8 0 *6% 0000 g C< 01 .. -1 4 8 2. UD LIJ 8 f g - .m @1 1- 00= .EÂ£004 .9 0 Ma 8 8 ..W g E 2 3%1 RZU 04 E- WO MONTH TO DATE YEAR TO DATE BUDGET vs. YTD ges for Services (outs 8,920 1,610 20,000 8 920 2 (22,925) 135,789 (135,789 ~ 308,070 135,789 ons and Maintenance (4,503) 38,87 (3 ,878) 89,326 38,878 L99'+LI 96Â£'L6Â£ ~01 (ZEI'!Ll) 99'*LI (HED'LE) 8Zt'LE osoodxz[ gougualmew pue umia[Odo (1,86'96) (80â‚¬26Z) (L69't,91) (486'56) Â£IL'89 (LEL'LE) (816'ZE) sarn)!puadxo 4,500 (1(29; 1,136 (1 ) 5,000 72,247 78,683 6 104,988 7 JUN~ VAR YTD YTD VAR ratios Charges for Services (insill 3,572 3,~;; ~ 2;,;8i 26,240 5,356 3 2 ~,535 2007 2008 1.mok qoe@Jo ial.nmb is I m pOM@00.1 Kumoo 41!M 10@Ul@Slnqunal VE>I I sooj Oseolol jourelen& '003 JOJSUE.U JIULIOd SPIEI auno j IOUIUW-I 'soR.retio sno@ue[Ioos!11 z COMMUNITY DEVELOPMENT (101-1600) intergovernmental (County) 42,387 790 42387 10AO SOnU@AaI jO Ko Imp/ssoo/3 . d. . fli *gi y 2 2 2 990: â€¢. * 'r' 0 2% & 553 RE OrÂ·-0 0 4 4 4 0 00 2 T 5 0- 1 0 0 82 1ZÂ° 9 8 2 0- E W- m t<~ rf- % "' E = 1 2 2 22 22 -0 C\-00 00 - 0 01 00 In R 0G EE 0 tu h 0 0 0 b *E 13 0 5 A = E 0-,0 0 1-1 N - 2 = 1 1 1-1 2 0 1-1 43 O MONTH TO DATE YEAR TO DATE YEAR TO DATE *6Â£'69I Â£08'08Â£ OI (St.9'60 *6Â£'69 I 9IL'6ZI 8L8'9Z 6Â£Â¢63 osuadx3 jouyug lumN pue uoneigdo (62Â£'El) (Â£61'Lot) (*9L'E9) (6Â£Â£'El) SE*'6f (92Â£'21) (Et'Â§'01) Â£6L'Z VAR YTD VAR ratios Licenses and Permits 32,096 15,957 (16,139) 179,469 154,073 (25,396) 99% Other' 242 (328) 1,981 2,309 32,232 16,33~ (15,897) 179,141 156,055 (23,086) 10 (OLL'It') 996'051 98I'60I (58Â£'L) 68Â£'E t,0 '81 260'Z LE*'SI 946'6 6817'I 507' I I gouguoiumIN pue 2007 PROTE~~IVE INSPECTIONS (101-2300) CASH FLOW COMPARISON asuadxE[ Joueuolu!131'I pue uou gAo SOnUOA01 Jo Kouo!O1PP/SSOOXEI Xel OSn - anUOAO.I OOj JOpUOA .. y -2 h a.> 11 8 R E & ae to 4- S 9 32 32 32 32 2 & , C\,1 CO N 35 OO 1- N C g 2 0. 32 DE E 10 32 ~ 0 , Cy E g 32 3 9 TOWN OF ESTES PARK %Change from from ~00~a~ Valuation previous Total Valuation Previous Total Valuation revi Valuation Previous Total Valuation revious January $932,341 $4,450,815 377% $2,030,683 -54% $3,487,495 72% $1,858,095 February $595,875 -41 % $2,782,210 367% $3,458,209 24% $1,471,444 % $2,585,466 76Â° March $4,767,948 217% $3,439,128 -28% $2,995,104 -13% $3,045,601 $1,440,763 -53% April $2,098,150 -57% $3,399,901 62% $7,080,592 108% $1,529,733 -78% $6,030,855 294% %LZL 906'29'ZE %82- 6*9'ELL'2$ %898 88Z'849'EL$ 568 L- 288'LEE' [$ %08- BOL'ZE' 1$ Ainr May $1,662,829 4% $2,100,174 26% $1,457,427 -31% $3,196,672 119% $1,890,680 -41% June $1,281,895 -16% $6,372,224 397% $2,720,052 -57% $3,146,507 16% $1,335,442 -58% 562 ZOE'699'ZE $ %92- 088'980' LES %8 L99'808'2*$ %â‚¬Z *D'988'68$ %03- 386'289'33$ a-1-A % Change %888 96 L'ZOE'3$ %88- â‚¬9*'809$ %LE Â»9'096'2$ %02- 9,9'8**'2$ leqoloo *LE'299,1,$ %98 L Â£98'09*'8$ % L L- Â£69'99*' L$ 568- LZV Lt,9' L$ :sn6nv 8*9'EZB' LS %99- *317'* LS' 1$ %ZE L 89*'Ezt'*$ 909,- 969'068' LIB Jeqlueldes 99*'968'8$ 500*- 96 L '990'2$ %ZOL 0 LO'DVE$ %09- 0*L'099' L$ JeqUIeAON 998'962' 1$ 99Â£'892'2$ %ZE 990' L Lot$ 92 68046CE$ Jequleoea Monthly Building Permit Summary 2004 - 2008 %Change ge Month Year 8008 al.A Nulled Ou!Pling\8008 'Zooz SlbIOdabl\SlbIOd38 3140-01-ElÂ¥3*\S.1-HOdabl\Bu!Pl!1180ep-wwoojelenes\\ 5~mChange