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Home My WebLink AboutPACKET Community Development 2008-06-05Preparation date: 05/29/08 1 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE June 5,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Parking Lot Closure for Prowlers Car Show - Request Approval ii) Colorado Hunter Jumper Horseshow - Request Approval b) REPORTS: i) Event Numbers 2008 YTD ii) Marketing Committee Report iii) Public Relations Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: D b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: i) History Mural at West Park Center - Request Approval b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. t Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Wednesday, June 04,2008 9:37 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0375 ST. TIME 06/04 09:32 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ---- 1 , Preparation date: 05/29/08 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE June 5,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Parking Lot Closure for Prowlers Car Show - Request Approval ii) Colorado Hunter Jumper Horseshow - Request Approval b) REPORTS: i) Event Numbers 2008 YTD ii) Marketing Committee Report iii) Public Relations Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: D b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: i) History Mural at West Park Center - Request Approval b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. . I Estes Park Convention & Visitors Bureau Memo To: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: June 5,2008 Re: Closure of Parking Lot, south of river, south of CVB. BACKGROUND: The Prowler Car Show is looking to host their car show on June 21St. They are requesting a placeto parkabout 80 cars forthe afternoon. The CVB parking lot that is south of the river and the CVB would meet their needs. We would close M the parking lot in the a.m. to keep cars out of the lot until the group arrived in the afternoon. This group is planning on having folks around the cars to show them to those that stop by. The bulk of the group will be going downtown for shopping and dining. The close proximity of this lot to downtown helps them meet their needs. BUDGET/COST: $50.00 ACTION: Approve closure of 1/2 of parking lot, south of river, south of CVB. Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events Cc: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: June 5,2008 Re: Colorado Hunter Jumper Association BACKGROUND: Colorado Hunter Jumper Association is requesting to hold their horse show at the Fairgrounds at Stanley Park from July 25~h _ July 27~12008. This is a show we have had in the past and it is a show that is between 2 other hunter jumper shows. BUDGET/COST: $34,318 in revenue and $21,563 in expense all included in budget. ACTION: Approve agreement with Colorado Hunter Jumper Association. AGREEMENT THIS AGREEMENT, made this 27th day of Mav 2008, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, as party of the first part, and Colorado Hunter Jumper Horse Association, as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2008 July 25 - July 27 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or bedding for any of the animals and no cleaning of the stalls except as herein provided. 3. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 4. The first party shall provide cleanup for the grandstands in Arena 1 only. The first party shall prepare the arena for each of the shows or halter classes by having the show ring soil disced, harrowed and sprinkled, as determined necessary by first party, to provide proper soil conditions and dust control. The second party agrees to provide a break of at least one (1) hour between the performances for preparation of the arena by the first party, and second party understands and agrees that the failure to provide such a break may result in such preparation work not being done or completed prior to the beginning of the next performance. 5. Rental. The rental of the arenas shall be as follows: Arena 1 (Grandstand Arena)... ..... $250.00 per day Arena 2&3 (any division) ...... .... $200.00 per day Arena 2&3 Schooling (free with rental of like # arena).$ 125.00 per day Arena 4 .... ... $150.00 per day Arena 5 (between barns T-U & V) $150.00 per day Arenas 4 or 5, if used for warm-up purposes only, shall be free of charge, one for every arena rented. 6. The second party shall furnish a show manager, judges, paddock and arena personnel without expense to first party. The show manager shall be on the grounds two (2) days before the first show to assign stalls and to manage the exhibitors and contestants. The first party shall have no responsibility to perform any of the foregoing functions. 7. The first party shall provide for the use of the second party grandstands, water and electricity, a public address system complete with microphone, amplifiers and lights for all night 2 1 â€¢ performances in Arena 1, without expense to second party except as herein provided. The rental price of Arena 1 includes water, electricity, arena ground preparation, lights and public address system. The rental price for Arena 5 includes water and arena ground preparation. The rental price for Arenas 2,3 and 4 includes water, electricity, bleachers, PA system and arena grounds preparation. The arena lights shall be turned off by first party one- half hour after each night show. Arena ground preparation consists of two preparations, additional workings billed at $20.00 each. 8. The grandstand ticket prices for all of the above shows having an admission fee shall be $ NA per person, provided, however, that all children under the age of NA years shall be admitted without charge. No person shall be admitted without a ticket or a show pass as herein provided for, except said children. Tickets shall be sold to the general public with no restrictions on who shall purchase said tickets. 9. The second party shall charge, collect and deliver to first party $16.00 a day for each East box stall, $ 12.00 a day for each West box stall, and $3.00 a day for each tack room, including all early arrivals before the show dates specified in Paragraph 1 of this Agreement, and including use of said stalls on a per day basis after the show dates specified in paragraph 1 (When horse stall is used for tack it will be billed as a horse stall). In addition, the second party shall deliver to the first party $3.00 per stall for each bedded stall used during the show for waste disposal costs. Exhibitors are responsible for cleaning their own stalls. The earliest arrival date for participants will be July 24th. The latest departure date will be Julv 28th. All rental fees shall be paid to the first party no later than August 27th. An account unpaid after thirty (30) days shall be charged a finance charge of 1.5% per month, which is an annual percentage of 18%. 3 t 10. The parties agree that the following provisions shall govern damages, liabilities, insurance and waivers: (a) The second party shall pay to the first party the total cost of all repairs incurred by first party to repair any damage to any of the facilities, including stalls, rented by second party and water supply fixtures due to exhibitors or handlers securing animals to said fixtures. The removal of any stall doors shall automatically be an additional charge of $ 15.00 per door. (b) The second party agrees to indemnify and hold harmless the first party, its officers, employees, insurers, and self-insurance pool, from and against all liability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in Whole or in part, by the act, omission, error, professional error, mistake, negligence, or other fault of the second party or any officer,.employee, contestant, exhibitor, representative, agent, or subcontractor of the second party, or which arise out of any workmen's compensation claim of any employee of the second party or of any employee of any subcontractor of the second party. The second party agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the second party. The second party also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees incurred by first party, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent. (c) The second party agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, 4 claims, demands, and other obligations assumed by the second party pursuant to this Section 10. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The second party shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to this Section 10 by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types. (d) Second party shall procure and maintain, and shall cause any subcontractor of the second party to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the Town. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the second party pursuant to this Section 10. In the case of any claims made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. ( 1) Workmen's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of activities under this Agreement. (2) General Liability insurance with minimum limits of ONE HUNDRED FIPTY THOUSAND DOLLARS ($ 150,000) each occurrence and SIX HUNDRED THOUSAND DOLLARS ($600,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interests provision. (e) The policy required by paragraph (2) above shall be endorsed to include the first party and the first party's officers, employees, and volunteers as additional insured. Every policy required above shall be primary insurance, 5 , and any insurance carried by the first party, its officers, or its employees, or carried by or provided through any insurance pool of the first party, shall be excess and not contributory insurance to that provided by second party. No additional insured endorsement to the policy shall contain any exclusion for bodily injury or property damage arising from completed operations. The second party shall be solely responsible for any deductible losses under any policy required above. (f) . The parties hereto understand and agree that the Town is relying on, and does not waive or intend to waive by any provision of this Agreement, the monetary limitations (presently ($ 150,000) each occurrence and ($600,000) aggregate) or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act Section 24- 10-101 M seq., C.R.S., as from time to time amended, or otherwise available to the Town, its officers, employees or agents. (g) The certificate of insurance provided by the first party shall be completed by the second party's insurance agent as evidence that policies providing the required coverages, conditions, and minimum limits are in full force and effect, and shall be reviewed and approved by the first party 60 days prior to commencement of the events. No other form of certificate shall be used. The certificate shall identify this contract and shall provide that the coverages afforded under the policies shall not be canceled, terminated or materially changed until at least 30 days prior written notice has been given to the first party. (h) The second party shall obtain from each participant, contestant and exhibitor in any of said horse shows or halter classes, a release of all liability in the form set forth on Exhibit "A", attached to this Agreement and incorporated herein by this reference. Second party shall reproduce said release in sufficient quantities to fulfill the obligations of this paragraph. 6 11. The first party shall provide parking areas for motor vehicles and horse vans at Stanley Park, subject to such rules and regulations that the first party may deem necessary. The barn manager will distribute a map of the Stanley Park grounds with rules and regulations as to the parking at the time stall assignments are made. 12. A fee of $15.00 per day shall be charged for each RV service hookup, $ 10.00 per day for dry camping. Both include hookup day and disconnect day. 13. The rental fee for the Conference Room shall be $35.00 per day. The rental fee for the Black Smith Shop is $25.00 per day. The rental fee for the Rodeo Secretary's Office is $35.00 per day. The rental for the Community Building (Port-a-Stall) is $ 100.00 per day. 14. All dogs and other small animals that are on first party's property must be on a leash and under the control of the owner or the custodian of said animals. The provisions of the Estes Park Municipal Code will apply to all dogs on the first party's property. 15. The first party's representative for Stanley Park is: Bo Winslow P.O. Box 1967 Estes Park, Colorado 80517 (970) 586-6104 16. The second party's representative for this contracted event is: 7 17. The first party, by and through its designated representative, shall conduct a count of all its stalls and camping facilities for which a daily fee is to be charged pursuant to this Agreement. Said count shall be made each morning. Total fees shall be determined on the basis of said count. The second party may, at its option designate a representative to accompany first party's representative during said count. 18. In the event first party does not have sufficient horse stalls for second party's purposes, first party may authorize the use of portable stalls by second party. Arrangements for said portable stalls shall be the responsibility of the second party. A charge of $1.00 per day per stall will be made by first party to second party for cleanup of said stalls. Maintenance shall be the sole responsibility of the second party for all stalls used by the second party. 19. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado, and the Federal Government, if applicable. 20. The second party understands and agrees that it is an independent contractor under the terms and conditions of this Agreement. As such, the second party is not entitled to employment or insurance benefits through the Town. Also the second party understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Second party also understand and agrees that it is responsible for worker's compensation coverage and taxes for itself and any employee. 21. This contract represents the entire agreement between the parties 8 and shall not be amended by either of the parties hereto without written consent of the other party. 22. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 23. This Agreement shall be governed by the laws of the State of Colorado. Venue of any litigation regarding this Agreement shall be in the District Court of Larimer County, Colorado. 24. The first party understands and agrees that the second party has reserved and set aside the Stanley Park facilities for the use of second party on the dates set forth in Paragraph 1. The second party understands and agrees that the reservation of said dates prevents first party from renting the Stanley Park facilities to any third party during said dates. Therefore, this Agreement may be canceled by second party only by giving the first party at least 30 days notice in writing of said cancellation and at said time forwarding to first party the sum of $ 1,500.00 in certified funds. Both parties agree that said sum is liquidated damages for second party's cancellation of this Agreement and is reasonable in light of first party's inability to replace second party's event with another event. In the event that either or both parties are unable to use the facilities because of any event beyond either or both parties control, including but not limited to, severe weather, flood or natural disaster, the parties are relieved from any responsibilities under the terms and conditions of this Agreement. 25. In the event of any default by either party in the terms and conditions hereof, the non-defaulting party shall give the defaulting party ten ( 10) days' notice in writing of said default. I f said default is not cured within said 10 day period, the non-defaulting party shall be entitled to begin legal 9 party has the requisite authority to execute this Agreement and bind the second party to all terms and conditions herein. IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first above written: PARTY OF THE FIRST PART: TOWN OF ESTES PARK By: Attest: Town Clerk PARTY OF THE SECOND PART: i f fr I L) 2 l c cÂ¥ r/-3) n Ici Byk \, r--1 11 Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: June 5,2008 Re: Event Numbers for 2008 YTD Report: â€¢ March 1-2 - Estes Park Cup Dog Weight Pull - 500 attendees in 2007, 600 in 2008 (Weather - Nice day) South CVB Parking lot â€¢ May 17- Safety Fair - per PD 300 participants and 100 vendors in 2007. 630 participants and 120 vendors in 2008 (Weather - nice day) â€¢ May 17-18 - Jazz Fest - a. Saturday total attendance 2007 - 805 (headliner day) b. Saturday total attendance 2008 - 406 c. Sunday total attendance 2007 - 590 d. Sunday total attendance 2008 - 847 (headliner day) e. Total attendance 2007 - 1395 f. Total attendance 2008 - 1253 (lazz Fest in Denver moved dates on ours) (Weather - very nice, a little windy on Sunday) â€¢ May 24-25 - Antique Show-1550 attendees and roughly 50 booths in 2007. 1500 attendees and 50 booths in 2008 â€¢ May 24-26 - Art Market - *10,000 - 15,000 people per day in 2007. 10,000 - 12,000 people for Saturday and Sunday, with about 3,500 on Monday in 2008. (Weather - everything on Saturday, nice on Sunday, not nice on Monday) *all numbers are estimates Estes Park Convention & Visitors Bureau Memo To: Community Development Committee, Trustees Levine, Eisenlauer, Miller From: Peter Marsh, Director of Communications CC: Jacquie Halburnt, Lowell Richardson, Tom Pickering Date: 5-29-08 Re: CVB Marketing Committee - June Report REPORTS: as of April 30. 1. 2007 Visitors Guide Requests - running 4.64% (993) down from last year's pace. Remember that we are still missing approximately 2,300 from one March ad in a publication that did not include the usual Readership Service Business Reply Card. If we include that number, requests would be up by 6% compared to last year. 2. Visitors Guide Downloads - Guide and other downloads reached 11,326. Due to a change in tracking methods, no comparisons will be made until 2009. 3. Magazine Advertising - responses from magazine ads are down 13.47% (1,970) compared to last year. If we factor in counts the missing BRC card described above, our response level would be 330 responses ahead of last year, providing a 2%.gain. 4. E-Mail Requests for Visitors Guides - after a significant drop in April, as of the end of May, we project a total level down 2% compared to last year, but still significantly higher than any year prior to 2007. 5. Internet Advertising - Google Adwords response levels are up 16% over the same period last year, at a Cost Per Click of 0.36%. The Yahoo Keywords campaign is settling in at CPC of $0.80 - Further refinement of Yahoo Keywords continues on an ongoing basis. Colorado.com continues a Click Through Rate (CTR) of 1.50% compared to their average of 0.20%. Our new Colorado.com "Thank You" page banner ad generated 979 leads in it's first three weeks, at a very competitive Cost Per Inquiry compared to our other lead generators. 6. Program Planning - in response to very soft Memorial Day weekend traffic (Visitors Center 4-day counts down 19%) we initiated a June flight of our television commercials on Channels 9 and 4 to fortify the early part of our summer season. This schedule will flow into our previously booked July schedule. Wool market ads run this week and next, We start on the development of our August insert on June 20* All fall magazine ad materials will be submitted by the end of June. 1 7. CVB Website upgrades - the first set of significant improvements (some to benefit the user, some to improve staff ability to modify content) were completed by mid May. Improvements include 6-image rotation of the home page image, addition of the Navigation category The Village, an "Alert" button to inform users of emergency information when required (wildfire, etc.) and a Video link to our three television commercials. 8. I would like to periodically report Town Web activities to the Community Development Committee. Two important performance indicators are Average Number of Documents Viewed (21.12), and Average Length of Visit (5.69 minutes). To put these numbers into perspective, CVB web site's average number of documents viewed is 5.2, with an average time of site of 4.05 minutes, and we consider those numbers to be over double the industry average. Obviously the town web site is being used in depth. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A â€¢ Page 2 Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Suzy Blackhurst CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering, Peter Marsh Date: May 30,2008 Re: Public Relations Report 1) DNC Promotion The Democratic National Convention central office featured Estes Park as a day trip destination in its May newsletter. Two color photographs and complimentary copy about the community were provided to readers. 2) Tours and More Plans are complete for the 2008 Rocky Mountain Outdoor Writers and Photographers Association's annual conference, being held in Estes Park for the first time in the organization's 35-year history. The CVB is host for the group's opening welcome reception being held at the Estes Park Museum and public relations is the sole support for an Estes Park-sponsored barbeque lunch at Hermit Park. Julie Nikolai has provided conference support services, and through a cooperative transportation fee between the CVB and hosting facilities, the CVB is providing transportation for the group from their host hotel (Rodeway Inn) to the Open Space property. The conference will be from June 8 through 12. Initial contact for the conference came through a long-standing professional relationship with the Frommer's Travel Guides Western editor. We're hosting two German travel writers traveling throughout Northern Colorado in conjunction with a Colorado Tourism Organization-sponsored familiarization tour. Estes Park is the last stop on their trip that takes them from Denver to Glenwood Springs, Grand Junction, Moab, Utah, Steamboat Springs and Fort Collins. While here, the majority of their time will be spent in Rocky Mountain National Park. PR was interviewed by Amanda Baltazar, an internationally-published writer on assignment for The New West, an on-line and print publication on European tourism to the area. 3) e-News Statistics A total of 4,559 emails mailed May 1 have been delivered, with the following results: Confirmed Open Percent Unique Click Thru Percent 58.95% 45.80% According to industry standards, any open rate over 30% is considered "excellent;" average open rates for e-newsletters is between 15-25%. The average Unique Click-thru rate is between 5-15%. Anything above 20% is considered and excellent return. Page 2-Convention & Visitors Bureau PR Report The accompany map provides clues to the e-newsletter's national reach. State-by-state, more Colorado residents subscribe than those from other states. Top five subscriber states: 1. Colorado 739 2. Texas 504 3. Nebraska 266 4. Kansas 253 5. 1Ilinois 223 -.. , .b * . â€¢- I i '03 ..1: A--"r ... , . 6. , 0 Q -1(3 le S 4 . . i 'Irl , i N:Â· f 111 m rn / A~ ~. l i 4 y- 4 '2 4.10 0461 -'....'r.*' . 1 41 10. 4 t,-Â· -Off ~ -1 - i , i ' 1 .I - 3 1 6 4 1 44 0 1 1 046/ 1 4 1 1 Y i l# ' 2 * -0 1 t 43 0 -+ .0 1 *2 1 ,.1 :CA r D :.\ i /1.. j/-> j 4 19433 ki,wit 1,4 1-/. da 4, :JM / 104 . '2-1. .~ .-1 m \\4>' -'. ty Â£ , , a: f 61- . 3\5 ,/. *,1 i ~ft'.KÂ·.3 'It ~T.' i ~~ 1 il-I' 7:,..Mi-. :. 4 0 r....Â· ..ir~'t i:.Â·/ ... 4... C.., &6 ., 6 I. .21Â·'9 . .d'.I. 4......1.'fÂ·f. 14 I ..f-'- 0, ~ .-:Al>*' ': ' .,' 74:-Â·>:-1, : ,Â·,...Â·''EF~'.9.'fie9. /21 14. . . . I . ., r Â· Â·72 . * 1. 1., A 12 /-83 6/Lads 4*t; ~~ 9 =19,13 111:3 011 5uken -bar -b, st, rbaÂ·h b Al 7.9/ awl HJJng,; yi= = 1914 -7Â¥, Estes Park Museum Memo To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Betty Kilsdonk, Director, Museum/Senior Center Services Department CC: Jacquie Halburnt; Lowell Richardson Date: June 5,2008 Re: Estes Park Museum Monthly Report Exhibits Before Estes: Evidence of the Native American \s on display through March 1, 2009.High Country Health & Medicine continues through January 4,2009. The Far Out /nn, an interactive area for families, is a new addition to our 1960s exhibit. June Programs June 13 Diego Martin, el vaquero presented by Angel Vigil. A presentation about Diego Martin, a Spanish colonial cowboy who was the repository of wisdom and practical experience in the ways of horses and cattle, developed over generations on the open plains of European Spain and New Spain in the Americas. Co-sponsored by the Estes Park Public Library Foundation and the Estes Park Museum; funded by the Xcel Energy Foundation. June 13-14 The Colorado-Wyoming Association of Museums Board is meeting here to tour the conference center and begin preparing for their 2009 Estes Park annual meeting. June 28 Annual Historic Homes and Lodges Tour. This fundraiser, sponsored by the Estes Park Museum Friends & Foundation, will visit eight Tahosa Valley sites: Meeker Park Lodge, Steiner Acres, Eagle Plume's, Big Elk Ranch, Bishop's Gallery, the Williams house at St. Malo, Wild Basin Lodge, and the lonides (Coleman) cabin. Tickets are available at the Museum, the CVB and MacDonald Book Shop. Cost is $20 in advance and $25 the day of the tour. Volunteers will provide each building's history and answer questions. Research Assistance Museum staff are providing research assistance for the Local Roots Co-op Mural and the Park R-3 school district's 125th anniversary preparations. Professional Development I have been asked to participate in a two-day conference in Denver, June 24-25, sponsored by the Institute of Museum & Library Services, the primary federal agency which provides funding for museums. The meeting is a regional follow-up to the national summit I attended last June in Washington, DC, focusing on better care for our nation's museum & library collections. One result will be a Colorado-wide federal planning grant for collections care. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None Estes Park Museum APRIL 2008 April 2008 Attendance Total April Attendance Gallery Visitors 274 Estes Park Museum Programs and Tours 198 Group Meetings and Rentals 405 1000 Total Attendance and Programs 883 883 900 802 Programs and Tours Capacity 176 800 Programs and Tours Percentage Utilization 112 . 709 - 700 ./ , #~'... Museum Programs and Tours: 600 4-19 Ghost Dances 110 500 4-19 Young Chautauqua 15 r 407 4-25 Native American Exhibit Opening 66 400 - 4-26 Young Chautauqua 7 300 Meetings and Rentals- Museum: 200 4-1 Sustainable Mountain Living 87 r, 100 4-3 EPPD 15 4-3 Sister Cities 15 0 Â°,LI, â€¢fuu- 4-7 Car Club 35 2004 2005 2006 2007 2008 4-8 Rotary Club 40 Closed for remodel 4-15 Sr. Center - Food Safety 12 in 2004 4-16 Museum Volunteer Brunch 45 4-16 EP Fire District Task Force 25 4-17 Rooftop Rodeo 25 4-22 Sustainable Mountain Living 35 4-24 Museum Friends Board 20 4-29 EPPD 25 4-29 EPPD Interviews 6 4-30 Town of EP Meeting 20 Year-to-Date 2007: 2427 2008: 3467 Estes Park Senior Center Menio To: Community Development Committee - Trustees Levine, Eisenlauer and Miller From: Lori Mitchell, Senior Center Director CC: Jacquie Halbumt, Lowell Richardson, Betty Kilsdonk Date: June 5,2008 Re: ESTES PARK SENIOR CENTER - Monthly Report JUNE SENIOR CENTER PROGRAMS / EVENTS June 1 Day Trip - "Will Rogers Follies" - Boulder Dinner Theatre (sold out) June 3 Board meeting - Estes Park Senior Citizens Center Inc June 4 -Sinusitis" - by the Estes Park Medical Center June 6 "Seniors Step Up!" - Kickoffrally - AARP 10 week walking program June 10 "Father's Day Party and Luncheon" June 11 "Accordion Music - .Just.for Fun" June 14 "Summer Breakfast Buffet" - First of four breakfast fundraisers - 7:00 a.m. to 11 :00 a.m June 17 "Memory and Diabetes" -by the Alzheimer's Association june 24 "Garden Party Luncheon" and program -"Bird Rehabilitation" by Scott Rashid June 25 "Home Fire Safety" - by National Association of Retired Federal Employees / Lee and Jo Newman June 28 "Community lee Cream Social" - 1:30 to 4:00 p.m June 30 Day Trip -"Historic Allenspark Tour" - members only (sold out) th A new drop-in group has started with the addition of a twice-a-month quilting bee on the 2nd and 4 Fridays. This and other events are always open to the public. Regularly scheduled programming also continues with a wide variety of other drop-in events such as Tri Fit and Tai Chi fitness classes, Bridge, Pinochle, arts and crafts studio, pool and games, blood pressure checks, Religion and Philosophy Group and niore. Miscellaneous: 1. Each year, we invite over 30 Front Range Senior Centers to bring groups to Estes Park for events, Senior Center lunches and breakfasts, Museum tours and shopping. In April and May. Platteville and Northwest Baptist Seniors visited for lunches with the Senior Center. We have heard from at least 4 other groups who plan to attend the Saturday breakfasts and spend the day in Estes Park. 2. The Senior Center received grant awards this spring to support the fundraising efforts for the Meals on Wheels program. The Quota Club provided a $750 grant and the Estes Park Community Thrift Shop provided a$1000 challenge grant and has asked the community to contribute another $1000 by June 15,2008. Quota Club also provided a $ 1000 grant to Special Transit and an additional $750 to the Volunteers of America Handyman Program to help seniors with minor home repairs. 3. The Senior Center is working with MedX of Estes to produce an instructional DVD of the Tri Fit Exercise Class we offer. It will become a fundraiser for Estes Park Senior Citizens Center Inc. once expenses are paid. 4. Kate Miller and Lori Mitchell made a short presentation to the CVB Ambassadors at their recent spring training, STATISTICS 4.30.08 Senior Center statistics - attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A Estes Park Senior Center - Meal Programs Report 4.30.08 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month April = 416 2004 Total = 4,017 2005 Total = 4,876 2006 Total = 4,651 2007 Total = 4,056 - 600 2008 YTD = 1,514 - 500 -400 / 7 ~314 -1 \\-- - 300 - 200 - 100 IIIIIIIIIIII0 JFMAMJJASOND --2005 - 2004 - 2006 -1,- 2007 - 2008 Dining Room Meals Previous Month March = 610 = 61% capacity Current Month April = 638 = 60% capacity - 1400 Includes take-out meals ( 1 ), member ( 600 ) and non-member meals( 37 ) 2004 Total = 9,920 - 1200 2005 Total = 9,854 2006 Total = 9,275 - 1000 2007 Total = 9,588 2008 YTD = 2,563 Â«41 - 800 B--525*32-* 1--- - 600 - 400 - 200 111111111111 0 JFMAMJJASOND -+- 2005 -4- 2004 - 2006 YTD -1- 2007 - 2008 Senior Center Meal Programs Report 4.30.08 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 --I 2004 14OO 6:OfÂ« 1065 A /1-y 94~ - 2005 12OO 1059 1000 E/- - - 2006 800 1041 -- 2007 600 1098 400 - 2008 200 Current Month ' April = 1054 040#4424#444# b A Combined Meal Programs - Yearly Comparisons 16000 - 2003 14000 11,356 - 2004 12000 13,937 - 2005 10000 14,730 - 2006 8000 13,926 - 2007 6000 13,644 - 2008 4000 - 2008 2000 Total Meals O YT0 = 4078 Senior Center Programs / Activity Attendance Report 4.30.08 page 3 Attendance at Activities and Programs Current month April = 843 (in number of visits drop-in and planned programs combined) - 2000 2004 Total = 8,643 2005 Total = 10,411 - 1800 2006 Total = 12,411 - 1600 2007 Total = 14.089 2008 YTD = 3,697 - 1400 - 1200 - 1000 - 800 - 400 - 200 111111111111 0 JFMAMJJASOND --â€¢- 2004 Total -0- 2005 Total -â€¢- 2006 Total -â€¢--2007 total -0- 2008 Previous month - March 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 233 "Planned Programs /% Utilization" * 280 or 120% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 579 Current month - April 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 303 "Planned Programs /% Utilization" * 216 or 71% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 627 Senior Center / Facility Overall Attendance 4.30.08 page 4 2500 A 2003 Year Total 12,510 2000 ,ty=:4 --- 2004 Year Total 16,768 1500 \ -0- 2005 Year Total 17,857 1000 A 2006 Year Total 500 17,471 -41--2007 Year Total 18,510 I 11111/1 I 1 I 1 17% 449 '00-*y. s9' ts, ':P ~4" -c> 4;~00 Â¥Gyv -0- 2008 Year to date 4535 2008 Senior Center Rentals 2008 Senior Center Non-Rental Users January Anniversary party (25) January TOEP meetings (6) February 0 Special Transit Rider Advisory (11) March 0 February 0 April 0 March TOEP meetings (7) May April TOEP meetings (4) June Church of the Air (envelope stuffing)( 5) July May August June Sept. July Oct. August Nov. Sept. Dec. Oct. Nov. Dec. 2008 YTD = 25 2008 YTD = 33 2005 rental users = 393 2006 rental users = 426 2005 non-rental users = 1295 2007 rental users = 721 2006 non-rental users = 286 2007 total non-rental users = 249 MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph Date: 5-30-08 Subject: History Mural at West Park Center Background: Dan Valley, Chairman, Local Roots Co-op is requesting approval of a history mural to be located on the north side of an existing building at West Park Center (see photo). -+ * ef Z: - ' 1fil~/'"I/-- -â‚¬ir. - - 72 \ i , =-''I. 12- . r.$ 44. I %4, 4. *-- D -1 +4109 1.. %*: - I . The preliminary concept for the mural is to depict the following figures and scenes from Estes Park History: Ute Indians, Joel Estes, Lord Dunraven, Rocky Mountain Jim and Isabella Bird, Enos Mills, Charles Eagle Plume, FO Stanley, MacGregor Ranch, Mary's Lake and Lake Estes, the Big T and Lawn Lake floods, Urban Renewal. The artist would be an experienced local muralist, Ella Yates. A graphic depiction of the proposed mural will be presented at the committee meeting. Several years ago sta ff enforced the sign code (see below) to require removal of a mural of santa and his sleigh on the side wall of a downtown business. In that case there was a commercial connection between the content of the mural and the store ( a Christmas Shop). Committee Action: It is necessary for the Committee to find that the proposed mural does not fit the following code definition of a commercial sign: "By reason of its form, color, wording, symbol, design, illumination, motion or other feature attracts or is designed to attract attention to the subject thereof or is used as a means of identification. advertisement or announcement." Budget Impact : none . 5 1 -0 1 6-1 -O .1 0, Â£ 5% ff % >Â· E 0 251 3 >â€¢ 01 4-1 0 0 0 >Â· N E- RER n moo 00 Â©AfEE 03 6 rel en 028 61 C\OO 0% Ch, M 0%2 0 00 =tel . /1 01 "11 r-- 64 fs* 81 3 U O 88 2 es for Services (inside) 19,830 9,714 29% 35,000 19,830 57% iO/Ala# 0 %0 SES'f gES'E MONTH-TO-DATE MONTH TO DATE YEAR TO DATE BUDGET vs. YTD Charges for Services (outside) 4,885 (1,945) 7% 20,000 4,885 Personnel 26,794 22,930 3,864 107,321 89,917 17,403 76% 308,070 89,917 29 (FLS'05) (80*'E6Z) LOL'9Z (FL 8'09) (E85'LL) (6+9'9E) (9LE'LZ) som;!puodxo Total Revenues 7,074 7,290 59,861 67,848 7,988 100% 67,848 ions and Maintenance 11,00 (3,452) 26,588 28,806 (2,218) 24% 89,326 28,806 32 Â£ZL'811 96E'L6E %00 I OZL'BI EEL'BI I Et+'LEI Â£6' E E ogr,E asu0dx3 00UUUMInew pim UOilelodo APR VAR VAR ratios Bl~~ 1,318 746 (571) 1% 2007 2008 2007 Â·mok 408@Jo arenb is I Ir! POA!@02.1 4tmOD IFIM }UOUI@SmqUI!0.I VDI t se@J @Seal,1 001[re.Ien& '001 1@Jsuu.I) 1!uu@d SPIE[ 4Imoj louiurl 'sainmo snooutmoos!]N z COMMUNITY DEVELOPMENT (101-1600) CASH FLOW COMPARISON Operation and Maintenance Expense 12AO SOntiOAO.IJO XOUO!0!JOP/ssooxn 2008 vs. 2007 Revenues Intergovernmental (County) 41 42,387 790 62% 44,988 42,387 Expenditures 2 11 2 2 2 f 323â‚¬yy E *R 1 2 1 O,-900 en rn r./ ts C 18 Cho 9 g m 2 2% 22&22 g-g 4208 50 0 02 0 0 0h < ki Ad S = IZ b e 2% 9% 5 8~ AM &3 - BO 2 2, A Z .35 a Z 12 N 9 12 ~0 Â©d MONTH TO DATE YEAR TO DATE YEAR TO DATE Licenses and Permits 17,557 53,068 35,511 107,780 111,910 4,129 268,610 111,910 (1,345) 691 2,035 (831) 1,448 2,279 5,000 1,448 16,213 53,759 37,546 106,949 113,358 6,408 273,610 113,358 991'OOI *89'LEE ( 6 95I'001 ES6'OL (Izg'L) BLE'gE L58'LI *62'*1 1 l'Et (Â£~'t~ f6Z't,I Ltâ‚¬'01 (IES't) 6Â£2'9 81Â£.9 joueuoluiew pue suo 09*'t71 1 Â£08'08Â£ I (OSE'EF) 09*'fl I OOZ'18 (EVO'ZI) SLS'61 asuadxa gougualumw pue uoqui@d011401 (Â£60'1) (Â£61'LOI) (Et,8'9E) (Â£60'1) 6*L'Â§Z t05'E Et,I'ZE (E9['F) som}!pugdxo VAR VAR ratios PROTECTIVE INSPECTIONS (101-2300) OW COMPARISON JOAO SonUOAO.I jo Koumouop/ssooxa Xel OSn - @nu@Aal 24 1OpUOA CD 2 9 8 5 2 m 6 $ a al> ' g g E.% S f d Â£ y y 4 ~-2 --2 O 0 - (D S 9 3 19 4 4 8 1 0 0 le 38 1- H E h f OO 0 322 2 38 OO 1- P 2. 1222-2 :~:: Valuation {~jous 2TO~a~ Valuation ous Total Valuation $595,875 -41% $2,782,210 367% $3,458,209 24% $1,471,444 $2,585,466 76% $4,767,948 217% $3,439,128 -28% $2,995,104 -13% $3,045,601 $1,440,763 -53% $2,098,150 -57% $3,399,901 62% $7,080,592 108% $1,529,733 $6,030,855 294% $1,662,829 4% $2,100,174 26% $1,457,427 -31% $3,196,672 119% $1,890,680 -41% %8 898'908'El $ 098'980' LE$ %8 L99'Â£03'Et,$ 56eL *6*'922'68$ %03- 2Â£6'389'BE$ O-1-A Change %8L- 6*9'â‚¬ZZ'8$ 90Â£99 88Â£9*9'EL$ %3 L- 28Â£'LEE' LE %08- 20 L'ELS' L$ Alnr %8EE 96 L'ZOE'2$ %88- 89*'809$ % LE **9'096'3$ %02- 9*9'8**'2$ leqoloo Monthly Bt~~~F~r~Summ<y 2004 - 2008 % Change $932,341 -43% $4,450,815 377% $2,030,683 -54% $3,487,495 72% $1,858,095 June $1,281,895 -16% $6,372,224 397% $2,720,052 $3,146,507 16% *LE'899'17$ %98 L ZE'09*'8$ % L L- 869'99*7$ LL*' L179' 1$ ;sn6nv 2 8*9'â‚¬Z9' 1$ %99- *2*'17 LS' 1$ %LE L 89*'EL*'*$ 909,- 969'068' 1$ Jeqlueldes 99t'96Â£'8$ %017- 961'990'2$ %ZO L 0 10'Dt'â‚¬$ %09- 0*L'099'[$ .leqUJeAON 998'962' MB 5098- 998'892'2$ %Ze 990' L LO'Â£$ 91 68046CZE -leqU.Jeoea Change ~~hange Valuation previous Valuation previous 8003 0-LA 1!ulled 5ulpl!118\8002 'L008 SlbIOd361\911:IOcIBB 31Â¥a-Ol-HÂ¥3*\SibIOdm:I\6u!Pl!rls\Aep-Ull.LI00\Biemes\\