HomeMy WebLinkAboutPACKET Community Development 2008-04-03Preparation date: 03/26/08 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE April 3,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Kiwanis Club Request for Waiver of Special Event Vendor Fees ii) 2008 Parade Schedule and Road Closures - Request Approval iii) Coolest Car Show Road Closures - Request Approval iv) New Rooftop Rodeo Committee Members - Request Approval b) REPORTS: i) Marketing Committee Report ii) Public Relations Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: i) Senior Center Policy Manual - Request Approval b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: i) Wildlife Habitat Study Contract - Request Approval b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary 5) ADMINISTRATION DEPARTMENT a) ACTION ITEM: i) Subdivision Improvement Guarantee/Interest on Cash Deposits Policy - Request Approval b) REPORTS: D NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
Oj/31/2008 MON 15:28 FAX 9705862816 EP Administration I2looi ********************************* *** FAX ACTI VI TY REPORT TX/ RX *** ********************************* ST. TI ME DESTINATION ADDRESS NO. MODE PGS. RESULT *03/19 13:54 13032052341 0140 TX ECM 1 OK 00' 39 *03/20 07:28 5867860 0141 TX ECM 2 OK 00' 42 *03/20 07:59 3038412647 5058 AUTO RX ECM 1 OK 00' 18 *03/20 09:51 9703522673 0142 TX ECM 3 OK 02' 56 *03/21 10:09 UNKNOWN 5059 AUTO RX ECM 3 OK 00' 40 *03/21 13:10 1 866 412 7543 5060 AUTO RX ECM 1 OK 00' 19 ly'63 /21- 14:.2.£ 'E#EF- -58-6956~E i.?145 SEQ. BROADCAST ECM 2 OK 00' 53 -. ~- .1 - *#3721-1-4721- 'Trail-Gaz-elf€e-~ ' 5869532 0145 SEQ. BROADCAST ECM 2 OK 01' 03 *A/21 14: 23 Chamber of Commerce---5866336 ~0145 SEQ. BROADCAST ECM 2 OK 01' 06 *03/21-14: 24 Channel 8 -5861691 0145 SEQ. BROADCAST ECM 2 OK 01' 22 r *03/21 14: 26.~ -Reporter- Herald,p - - 6353677 ~0145 SEQ. BROADCAST ECM 2 OK 00' 35 43/21-1*4727- ~Coloradoan --- 2247899 0145 SEQ. BROADCAST ECM 2 OK 00' 38 - -f L *03/21 14: 28 EP Ne=EL______~_~____ -5771590· '0145 SEQ. BROADCAST ECM 2 OK 01' 04 703/21-14:'30- treg White 6672527 0145 SEQ. BROADCAST ECM 2 OK 01' 03 03/21 15:31 9702845234 5061 AUTO RX ECM 1 OK 00' 40 03/23 15:14 562 493 5567 5062 AUTO RX ECM 1 OK 00' 28 03/24 07:29 1 866 545 8608 5063 AUTO RX ECM 2 OK 00' 43 03/24 11:05 UNKNOWN 5064 AUTO RX ECM 2 OK 01' 05 03/24 13:31 UNKNOWN 5065 AUTO RX ECM 1 OK 00' 30 03/24 13:45 UNKNOWN 5066 AUTO RX ECM 1 OK 00' 35 03/25 09:12 UNKNOWN 5067 AUTO RX ECM 1 OK 00' 30 03/25 09:30 6503648740 5068 AUTO RX ECM 2 OK 00' 40 03/25 13:30 UNKNOWN 5069 AUTO RX ECM 1 OK 00' 29 03/25 13:57 5779597 0147 TX ECM 2 OK 00' 25 03/25 14:24 UNKNOWN 5070 AUTO RX ECM 2 OK 00' 54 03/26 22:16 603 883 2431 5071 AUTO RX ECM 2 OK 00' 58 03/27 06:57 18664513245 0150 TX ECM 2 OK 00' 44 03/27 07:38 970 577 9597 5072 AUTO RX ECM 1 OK 00' 27 03/27 07:59 UNKNOWN 5073 AUTO RX ECM 1 OK 02' 14 03/27 10: 50 UNKNOWN 5074 AUTO RX ECM 1 OK 00' 33 03/27 13:45 3034042407 0153 TX 0 NG 00' 00 0 #995 03/27 13:48 13034042407 0154 TX ECM 2 OK 01' 03 03/28 06:56 5931030 0155 TX ECM 2 OK 00' 40 03/28 07:29 18664513245 0156 TX ECM 2 OK 00' 40 03/28 11:37 UNKNOWN 5075 AUTO RX ECM 1 OK 00' 32 03/31 11:16 KEPL 5869561 0161 SEQ. BROADCAST ECM 1 OK 00' 32 03/31 11:17 Trail Gazette 5869532 0161 SEQ. BROADCAST ECM 1 OK 00' 34 03/31 11:18 Channel 8 5861691 0161 SEQ. BROADCAST ECM 1 OK 00' 42 03/31 11:19 Reporter Herald 6353677 0161 SEQ. BROADCAST ECM 1 OK 00' 20 03/31 11:20 EP News 5771590 0161 SEQ. BROADCAST ECM 1 OK 00' 35
,. ' ' Preparation date: 03/26/08 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE April 3,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Kiwanis Club Request for Waiver of Special Event Vendor Fees ii) 2008 Parade Schedule and Road Closures - Request Approval iii) Coolest Car Show Road Closures - Request Approval iv) New Rooftop Rodeo Committee Members - Request Approval b) REPORTS: i) Marketing Committee Report ii) Public Relations Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: i) Senior Center Policy Manual - Request Approval b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: i) Wildlife Habitat Study Contract - Request Approval b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary 5) ADMINISTRATION DEPARTMENT a) ACTION ITEM: i) Subdivision Improvement Guarantee/Interest on Cash Deposits Policy - Request Approval b) REPORTS: D NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
• 1 Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: April 3,2008 Re: Kiwanis Club Request for Waiver of Special Event Vendor Fees BACKGROUND: The Kiwanis Club has sold hot beverages in Bond Park on Halloween and on the day of the Catch the Glow Parade as fundraising events for the Club. This has been done in the past with no fees paid to the Town of Estes Park. With the new special event vendor fee in place, the club will be charged $20.00 per event to sell the hot beverages. The Kiwanis Club is requesting these fees be waived. BUDGET/COST: $40.00 revenue from the special event vendor license. ACTION: Staff recommends all vendors in the CD district pay the special event vendor license fee.
6 4 Estes Park Convention & Visitors Bureau Memo To: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: April 3,2008 Re: Parade request for 2008 BACKGROUND: The Rooftop Rodeo Committee has a parade each year to kick off the week of Rodeo. This parade will be Tuesday, July 8~11 at 10:30. The Scottish Highland Festival has a parade each year that will be on Saturday, September 6~h at 9:30 am. Finally, the Catch the Glow parade will once again be the day after Thanksgiving, Friday, November 28~11 at 5:30 pm. All parades stage in the West Elkhorn area. This area has limited traffic allowed during the staging and is closed off as parade starts to line up. Elkhorn Avenue is closed at the last minute to keep traffic off parade route. Parade route is Elkhorn Avenue -The Catch the Glow Parade will turn on to hi-way 36, then turn off on hi-way 7, unload at the Convention Center and continue on to Community Dr to the Fairgrounds. - The Rooftop Rodeo parade will turn on to hi-way 36 and continue east on hi-way 36 to 4~h St and enter the fairgrounds from there. - The Scottish Highland Festival will continue east on hi-way 34 and end up at the CVB. BUDGET/COST: NA ACTION: Request approval of road closure for parades described above.
. Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: April 3,2008 Re: Coolest Car Show BACKGROUND: The Coolest Car Show has been hosted in Bond Park in the past. If Bond Park is dry and cars do not cause damage, the cars are parked in the park as well as on Park Lane and Macgregor Ave, from Elkhorn to Park Lane requiring both roads to be closed. If Bond Park is wet and damage is probable, the car show is done in the street, Park Lane and Macgregor Ave, from Elkhorn up to Wonderview, using the East side parking on Elkhorn, also requiring the closure of the roads. All roads are blocked by temporary barriers and are able to be moved in the case of emergency. BUDGET/COST: NA ACTION: Approve the various road closures so the Coolest Car Show can continue as in the past.
Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: April 3,2008 Re: Rodeo Committee Membership BACKGROUND: The Rooftop Rodeo Committee's Membership is approved by the Town Board. We are requesting approval of new members at this time. We typically approve the entire membership in October. With new members meeting the requirements at this time, we are bringing them for approval so they can participate with the committee as an active member. The following interns have met the requirements set forth in the bylaws of the Rooftop Rodeo Committee: David Ankrom, Ed Brehon, Ginny Hutchinson and Jan Larson BUDGET/COST: NA ACTION: Approve new committee members.
Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee, Trustees Pinkham, Levine, Eisenlauer From: Peter Marsh, Director of Communications CC: Jacquie Halburnt, Lowell Richardson, Tom Pickering Date: Date 3-20-08 Re: CVB Marketing Committee - April 2008 REPORTS: as of February. Report topics can include but are not limited to: 1. 2007 Visitors Guide Requests - are running 75.23% (2,418 copies) of the same period last year. This is the highest end of February level since 1998. 2. Visitors Guide Downloads - as part of a new baseline, we have visitors guide downloads totaling 2,179 at the end of February. 3. Magazine Advertising - advertising generated requests are 128.29% ahead of last year (a differential of 848 copies). 4. E-Mail Requests for Visitors Guides - continue to average 8% ahead of 2007. 5. Internet Advertising - Google Adwords response levels are 33% ahead of last year running at a Cost Per Click of $0.27. Yahoo Keywords just started February 5, and is still a work in progress with ad revisions at least weekly to fine tune that campaign. Colorado.com continues to excel with a click through rate of 1.33% compared to their average CTR of 0.20%. 6. Work In Progress - May Insert production, Rooftop Poster production, Jazz Fest radio, first round of CVB web site upgrades, May newspaper ads, second quarter television commercials, regional on-line event advertisement production, etc. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A 1
Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Suzy Blackhurst CC: Jacqueline Halburnt, Lowell Richardson, Tom Pickering, Peter Marsh Date: March 28,2008 Re: Public Relations Report - March 28,2008 1) Cooperative Promotions with Colorado Tourism Organization Through the Colorado Tourism Organization's Public Relations consultants, MMG, the Estes Park CVB has secured publicity for individual stakeholders and the community. Mary's Lake Lodge ultimately was chosen as representative of an Estes Park vacation destination and is being featured on Southwest Airlines' website's home page. Integral to this specific promotion, Colorado is the featured destination in a weekly Click 'N Save E- mail. The Email reaches more than six million travelers and will be sent on April 15. The Click 'N Save E-mail will give Colorado prime placement including photo and text. Throughout April, Estes Park is one of the destinations with information on display at a "Let's Talk Colorado" Brand Gallery Store in New York City. The goal of the store is to educate and excite New Yorkers and tourists about Colorado and inspire travel to the state. The store will be open at 317 Madison Avenue, just steps from bustling Grand Central Station, which will provide an incredible amount of foot traffic coming past the store. The large windows will allow the public to see the Colorado photos/products on display and there will be large signs outside inviting them in to learn about the state. Estes Park provided 1,000 Visitors Guide to the store. 2) We expect Jazz Fest to be a featured travel event promoted in the April-May edition of the Denver version of Travel Host, a publication distributed through Denver hotel rooms. Following a PR "pitch" about the event, the publication editor requested multiple photographs and specialized material for the story placement. 3) Estes Park will be one of Colorado's get-a-way spots promoted specifically to Democratic National Convention delegates and their families through a cooperative program offered by the Denver Metro Convention and Visitors Bureau and the Colorado Association of Destination Marketing Organizations (the Estes Park CVB is a member of both groups). Through a special DMCVB web link, those affiliated with the DNC can learn more about Estes Park, and take advantage of lodging packages offered by three area participating properties: Solitude Cabins, The Evergreens of Estes Park and Marys Lake Lodge.
4) E-News Statistics CVB e-Newsletter 3-11-08 Report 3-28-08 Emails Total Unique Unique Confirmed Confirmed Click- Click- Click- Sent Thrus Thru Thru Opened Opened Unique Run Name Date / Time Delivered Sessions Percent Forwards Percent 1 3/11/2008 12:37 4612 4336 1632 1010 23.29% 37 2324 53.60% 1 - Forward Run 3/21/2008 0:00 41 41 31 16 39.02% 0 23 56.10% Totals 4653 4377 1663 1026 23.44% 37 2347 53.62% Notes/Terms Sent: The number of email newsletters sent The number of emails confirmed to have been delivered to the specified Delivered: address Opened: The number of emails opened Click Thurs: Total clicks on trackable links within the email message Unique Click-Thru: The number of unique click-thru sessions dived by the emails delivered Industry Standards Standard Open Rates: 15-25% = ave; above 30% = excellent Standard unique click-thrus: 5-15% = ave; above 20% = excellent All rates gradually drop over time
Senior Center Menio To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell, Senior Center Director CC: Jacquie Halburnt, Lowell Richardson, Betty Kilsdonk Date: April 3,2008 Re: ESTES PARK SENIOR CENTER - Policy Manual BACKGROUND: Town Clerk Jackie Williamson requested the Senior Center create a policy manual to have on record just as other Town Departments have done. Senior Center staff compiled current policies into the attached document and also reviewed the manual with the Estes Park Senior Citizens Center Inc. Board which gave full endorsement. Some of the Senior Center policies had been previously brought to the Community Development Committee and subsequently to the Town Board. Those approval dates are clearly noted at the top of each previously approved policy. PREVIOUSLY APPROVED: 1) Page 3: Meal Programs 2) Page 5: Senior Center "Fit-Plus" Pass 3) Page 7: Day Trip Programs 4) Page 9: Senior Center Van Below is a list of the newer policies and one that has been revised. The new policies have not been presented to Community Development previously. NEW: 1) Page 1: General information section 2) Page 2: Solicitations and petitions 3) Page 2: Sale of Goods within Facility 4) Page 4: Fee Structure 5) Page 5: Memorials 6) Page 6: Class Registrations REVISED: 1) Page 10: Updated Rental Program Fees: a. The security deposit was standardized to be $100 for aillessees to simplify book keeping and refunds and to be fair across alliessee categories. It had been $50 for Senior Center and Museum members and for non-profits. b. There had previously not been a maximum daily rate for Senior Center rentals that applied to the member category. Maximum rates have been calculated and added to the fee chart. STATISTICS: N/A ACTION ITEMS: Approval of the Senior Center policy manual RECOMMENDATIONS: Staff recommends the approval of the Senior Center policy manual BUDGET/COST: N/A 1
.. The Town of Estes Park IMU Estes Park Senior Center Policy Manual The Estes Park Senior Center, a part of the Museum/Senior Center Services department of the Town of Estes Park, a Colorado municipal corporation, hereby establishes this Policy Manual to best serve the public interest by establishing and maintaining professional standards within the department. GENERAL INFORMATION 1. The Senior Center is: • Open Monday through Friday; 9:00 a.m. to 4:00 p.m. • Open for special events as scheduled with Senior Center staff and/or the Estes Park Senior Citizens Center, Inc. (hereafter known as "EPSCC"). • Available for rental 7 days a week including evenings provided rentals do not conflict with Senior Center daily operations or EPSCC events. • Closed on the same major holidays as Town of Estes Park Municipal Government offices and shops. Additionally closed the day after Thanksgiving each year. 2. Anyone is welcome to visit the Senior Center. Children are welcome and may need to be accompanied by an adult if stipulated by Senior Center staff. Membership is not a condition of visitation or participation. 3. Shirt and shoes are required in the dining areas of the Senior Center. 4. No food from sources other than the Senior Center caterer is allowed in the Senior Center. Exceptions: a. EPSCC activities. b. Food donations from local food banks, theatres or restaurants with staff approval. c. Other items as approved by the Director and Senior Center caterer. 1
5. No smoking is allowed in the Senior Center. 6. No animals are allowed in the Senior Center dining areas except for service animals. 7. Senior Center staff must approve all policy exceptions. SOLICITATIONS AND PETITIONS Policy date: 9.04.07 CDC: Town Board: 1. Occasionally citizens approach the Senior Center or other public locations to circulate petitions for signatures. This is allowed at the Senior Center as long as it is not deemed by staff to be disruptive to normal operations. Disruptive activities may include, but are not limited to, going from table to table during lunches, interrupting planned or drop-in programs, and impeding access to the site. 2. The Town of Estes Park controls program content at the Senior Center. SALE OF GOODS WITHIN FACILTY Policy date 2.01.08 CDC: Town Board: 1. Vendors or presenters are not allowed to sell merchandise before or after programs. 2. Individuals requesting to display artwork or handcrafts may do so from time to time with permission of the staff but price tags on items will not be allowed. No sales by individuals are allowed in the Senior Center. Exceptions: a. In the case of a fundraising activity of the Senior Center, the Town of Estes Park may opt to allow merchandise sales before, during and/or after a public program. b. Fundraising activities may include the display of items by seniors who are self- published authors or artists, wishing to showcase their talents in writing, crafts, or other areas. These items will only be displayed for the purpose and duration of the fundraisers and no individual sales will be allowed. c. Lessees who contract to use the Senior Center and wish to sell items during their rental period are subject to terms of the rental guidelines and contract. 2
MEAL PROGRAMS CDC: 9.6.07 Town Board: 9.11.07 The Town of Estes Park offers an in-house meal program and a Meals on Wheels program via the Senior Center, Monday through Friday, at noon. 1. These programs are open to the public. 2. Anyone of any age may participate in the meal programs. 3. Reservations are recommended for dining room meal service. 4. An application is required to access the Meals on Wheels program. The fee structure for both programs is evaluated annually by the Senior Center Director and a committee of EPSSC. DINING ROOM MEALS - policy effective 1.1.08 • EPSCC, Inc. members/any age - $4.50. • Non-members/any age - $6.50. • Take-out meals - $6.50. • There is no sliding scale fee system for dining room meals. MEALS ON WHEELS - adjusted sliding scale effective 1.1.08 • Base meal fee/ any age/ no membership required - $4.50, • Sliding scale adjusted downward based on monthly net income, • The following sliding scale will be used for Meals on Wheels: INCOME PER HOUSEHOLD FEE TO CLIENT PER MEAL MONTHLY NET Above $1,000 $4.50 $900-$999 $3.50 $800-$899 $3.25 $700-$799 $3.00 $600-$699 $2.75 $500-$599 $2.50 $400-$499 $2.25 $300-$399 $2.00 $200-$299 $1.75 Under $200 $1.00 3
FEE STRUCTURE ~ - Policy date 2.1.08 CDC: Town Board: 1; The Estes Park Senior Center offers general classes and opportunities for recreation, fitness, on- and off-site cultural activities, education programs, lectures and workshops, series courses and other opportunities that help meet the mission and vision of the Center. 2. The Estes Park Senior Center budget currently calls for income or revenue from participant fees which will help offset program or instructor expenses, facility upkeep and maintenance and other operational needs. Description Senior Center member Non-member Base registration fee $3.00 $5.00 Bridge games $1.00 $1.00 (per person per day) Thursday Community Bridge $1.25 $1.25 (per person per day) Art studio fee $1.00 $2.00 (per person per day) Art class Base registration + course fee Base registration + course fee Art class series Base registration + series fee Base registration + series fee Lectures - single event Drop-in fee Drop-in fee Misc. or series courses $1.00 per session + base $3.00 per session + base registration + series fee registration + series fee based on supply costs and based on supply costs and instructor fees instructor fees Day trips Base registration + venue/ Base registration + venue/ admission fees and shared admission fees and shared portion of driver expenses portion of driver expenses and transportation fees. and transportation fees. Fit-Plus Pass See fitness program policy See fitness program policy Other fitness programs Base registration +course fee Base registration + course fee besides Fit-Plus Pass courses 4
SENIOR CENTER "FIT-PLUS" PASS Policy date: 6.7.07 CDC: 6.7.07 Town Board: 6.12.07 The Fit-Plus Pass is available to those taking Tri Fit and Tai Chi classes. At times, instructor fees, which are determined per event and/or annually, will apply. Participants pay a fee to participate in these courses. 1. Cash or check payments are made to the Town of Estes Park. 2. There is a $25.00 processing fee for returned checks. 3. Staff and/or designated desk volunteers handle customer payments and sale of passes. 4. No advance sign up is required for Tri Fit or Tai Chi; the option of advance sign up may be necessary if class size outgrows space limitations. 5. Drop-in rate or single class fee = $2.00. 6. Fit-Plus Passes • 5 visits: Senior Center member price $7.50 ($1.50 per class) • 5 visits: Non-member price $10.00 ($2.00 per class) • 18 visits: Senior Center member price $27 ($1.50 per class) • 18 visits: Non-member price $36 ($2.00 per class) 7. Pass is non-refundable and has no expiration date; pass may be shared in same family. 8. Silver Sneakers students receive Tri Fit class free with a valid insurance card for the Silver Sneakers program. MEMORIALS Policy date: 2.1.08 CDC: Town Board: 1. The Estes Park Senior Center welcomes memorial gifts. The Senior Center Director or designated staff member may meet with family members and /or donors to discuss appropriate uses for monetary gifts or ideas for donation of physical items as memorials. 2. In the event the designated use is not approved by the staff, the Director or staff member will meet with family members and/or the donor to discuss the potential for an alternate mutually agreeable use or to notify them that a mutually agreeable use was not available. 5
CLASS REGISTRATIONS Policy date: 2.1.08 CDC: Town Board: 1. Senior Center class registrations are on a first-come, first-served basis. 2. Senior Center members and nonmembers are welcome to participate in classes; however, members have priority for class sign up. If classes have fees, Senior Center members may receive discounts. 3. Minimum and maximum class size limits may apply and are derived per event by Town staff and /or the instructor(s). 4. If classes do not meet minimums, the class may be cancelled. Participants will be notified if the event is cancelled. 5. A waiting list will be kept when classes reach maximums. If a vacancy opens up, staff will contact those on the wait list. 6. Registration deadlines are generally one week prior to the class start date and in some cases an earlier registration deadline may apply. Registration deadlines will be posted as applicable. 7. Participants are considered registered when the registration form is completed and returned to staff with payment in full, either by cash or check payable to the Town of Estes Park. 8. There is a $25 processing fee for returned checks. 9. Cancellations: a. If a participant cancels his or her reservation for a class 7 or more days prior to the start date, a full refund will be issued. b. If the Senior Center or the instructor cancels the class, a full refund will be issued. c. If a participant cancels his or her reservation for a course less than 7 days prior to the class, a full refund will be issued if the space can be resold to another participant. 6
DAY TRIP PROGRAMS Policy revision date 11.27.07 CDC: 4.6.06 Town Board: 4.11.06 1. Current Policy / Eligibility a. Members have registration priority during the first 2 weeks of registration. b. Non-members ages 18 and over are welcome to participate unless specified by trip organizer. c. Trip capacity is 14 riders; trips must fill to a minimum of 10 riders unless other minimums are specified. d. If 10 but less than 12 riders sign up for a trip, the President of EPSCC, INC. will be authorized to pay for up to 2 additional riders. The additional riders must be members of Estes Park Senior Citizens Center, Inc. The cost of these two seats will be funded from an EPSCC, INC. account established for that purpose. The Town of Estes Park shall bill EPSCC, INC. at least quarterly for seats. Should such vacancies arise, a pool of 5 random names shall be drawn from the membership list by staff and / or the President. Staff will follow the established procedure of contacting potential riders until a vacancy is filled. (No phone messages will be left). Should no one fill the seats, EPSCC, INC. will continue to be billed for up to two vacant seats. e. Staff will monitor the financial data related to day trip costs. 11. Registration a. Registration is accepted on a first-come, first-served basis. b. All participants will receive a Trip Policy Handbook each time they register for trips. c. Information fliers will be posted at the Estes Park Senior Center or Museum with times, fees, optional expenses, activity level and itinerary. d. Payment is required when registration form is turned in to staff. e. Payment may be cash or check payable to Town of Estes Park. f. Registration for most trips closes 2 weeks prior to the trip date unless otherwise stated. If the trip does not meet minimum requirements by the registration deadline, the trip will be cancelled. Drivers and participants will be notified by phone or mail and funds returned to participants via the refund policy. Trips with advanced booking requirements may have earlier registration deadlines. All registration deadlines will be advertised. g. Participants will receive a "Trip Confirmation Slip" upon completion of registration process. h. Staff will maintain the master list of registered individuals. i. Participants must advise staff of any special needs at the time of registration (see physical activity levels - Section Vlll). 111. Cancellation and Refund Policies a. Full Refund 1. If the venue or the Estes Park Senior Center or Museum cancels the trip, a full refund will be made. 2. Participants will be notified in advance when possible if the trip is canceled. b. No Refund 1. No refund will be issued unless a participant's reservation is re-sold (see section IV-c). 2. No refund will be issued if the participant fails to show up or is late and misses the van. c. Refunds will be processed and issued by the trip organizer and mailed to participants or funds returned in person when applicable. 7
IV. Waiting List Policy a. When the sign-up list is filled, a waiting list will be kept. b. If an opening occurs, the top name on the list will be notified in person or by phone; no message will be left on answering machines. c. If there is no one on the waiting list who will take the vacancy, individuals may transfer their registration to another person of their choice with the approval of the trip organizer. Participants must provide the name and phone number of that individual for the trip organizer. V. Departure and Return Policy a. All trips depart from and return to the Estes Park Senior Center or Museum. b. Participants must check in inside the building with Senior Center staff 15 minutes prior to scheduled departure time. c. Park at the south end of the Senior Center parking lot or Museum lot. d. Return times are approximate - please be flexible on return times. e. No one will be allowed to disembark from the van at any place other than the Senior Center/Museum and prearranged destinations. VI. Trip Etiquette a. Register early so we may adhere to deadlines and policies. b. All trips are smoke-free. c. Be considerate of other passengers in the confined interior of the van by using perfume and aftershave in moderation. d. When boarding the van, please keep in mind that some passengers are less mobile and cannot move easily to the rear seats. e. Seat belts are required. f. Bottled drinks and snacks or sack lunches may be brought on the van. g. Participants should remove trash and personal belongings from seatbacks, floors and seats upon completion of the trip. VII. Participant Fees a. The fee for van trips shall be based on a formula using 12 riders to determine individual fees and charges. See attached formula for determining trip fees. b. A $25.00 service charge will be issued on returned checks. c. Whenever possible, additional costs for each individual will be noted on information sheet and Trip Confirmation Slip (such as parking, lunch, shopping, snacks, etc.) when not included in the trip fee. Participants should be prepared to be flexible as it may relate to additional costs. VI11. Physical Activity levels a. Since the vehicle is equipped for two wheelchairs, a participant with this need may want to reserve and pay for a space for someone to act as their attendant. b. The driver is responsible for loading and unloading all passengers including a passenger using a wheelchair lift. Drivers are not responsible for providing ongoing personal assistance during trips. Drivers will manage passenger lists, ticket handling and check-in procedures. c. Physical activity levels defined: 1. Minimum Activity: Comfortable walking shoes, ability to board the van, limited ability to walk and stand, or uses wheelchair. 2. Moderate Activity: Comfortable walking shoes, ability to board van, ability to walk several blocks and stand on tours, or uses wheelchair. 3. Average Activity: Comfortable walking shoes, standing and/or walking and touring for several hours of the day. Use of stairs. Wheelchair passengers may want to have an attendant who is also a paid and registered participant 8
and they should check with staff prior to registration to determine accessibility of venues. 4. Maximum Activity: Comfortable walking or hiking shoes, extended use of stairs, standing and/or extended walking for much of the day. Wheelchair passengers may want to have an attendant who is also a paid and registered participant and they should check with staff prior to registration to determine accessibility of venues. SENIOR CENTER VAN Policy date: 4.6.06 CDC: 4.6.06 Town Board: 4.11.06 DESCRIPTION: The Town owns a 15-passenger wheelchair-accessible van based at the Estes Park Senior Center. The van is available for use by the Estes Park Senior Center and for the activities of Estes Park Senior Citizens Center, Inc. It is also available for use by other Town of Estes Park departments. RESERVATIONS: 1. The Estes Park Senior Center and Estes Park Senior Citizens Center Inc. have reservation priority. 2. Town of Estes Park departments may reserve the van if not previously scheduled by the Senior Center and Senior Center Inc. Current mileage rates apply. 3. Reservations are made by contacting the Senior Center staff. 4. There are no standing reservations for Town of Estes Park departments except for the Senior Center. 5. In case of conflict, preference will be given to Senior Center trips and then to multi- passenger trips. 6. The van may be reserved for multi-day use only if there is no conflict with Senior Center needs. DRIVERS: 1. All drivers of this van must be Town of Estes Park employees with valid Colorado driver's licenses. 2. All drivers of this van must complete a one-time orientation to the vehicle, conducted by Senior Center staff. 3. All drivers for Senior Center trips must meet the qualifications of the Senior Center Van Driver job description. 4. The appropriate supervisor must approve the employee's reservation of and use of the van via an e-mail to Senior Center staff. 9
RENTAL PROGRAM Policy revision date 2.15.08 CDC: 3.2.06 Town Board: 7.11.06 The Department of Museum and Senior Center Services staff manages three rental locations for the Town of Estes Park. Rental policies and related documents/forms are maintained by the staff. 1. The Estes Park Museum Meeting Room 2. The Estes Park Senior Center (SC) 3. The O'Connor Pavilion at the Fall River Hydroplant Picnic Grounds Town of Estes Park SC FULL SC ROOM SC ROOM SC ROOM SC ROOM Museum Senior O'Connor Security USE #102 #109 #114 #115 Meeting Center Picnic Deposit Rental fee The Tebow Room Gazebo/ Pavilion chart Room Patio Hydroplant Picnic Grounds 392 sq ft 360 sq ft 800 sq ft 1150 sqft 1137 sqft Senior Center or -0- -0- -0- -0- -0- -0- -0- -0- -0- Museum Supported Club/Activity Town Depts. and -0- -0- -0- -0- -0- -0- -0- -0- -0- TOEP Supported Club/Activity Museum or Senior $60.00/Hr $16.00/Hr $16.00/Hr $20.00/Hr $32.00/Hr $32.00/Hr Included $225/day $100.00 Member - Private or or or or or or in rate Use $240 /day $64/day $64/day $80/day $125/day $125.00/day Local Non-Profit $75.00/Hr $25.00/Hr $25.00/Hr $30.00/Hr $40.00/Hr $40.00/Hr Included $225/day $100.00 or or or or or or in rate Organization $300/day $100/Day $100/Day $120/Day $160/Day $160/Day 501 (c) 3 Other Recognized $150.00/Hr $30.00/Hr $30.00/Hr $50.00/Hr $75.00/Hr $75.00/Hr Included $225/day $100.00 or or or or or or in rate Club/Group/ Individual $600/day $120/Day $120/Day $200/Day $300/Day $300/Day Room Rentals require 2 hour minimum fee Daily rates are an 8 hour maximum; hourly rates apply beyond 8 hour period 10% off Senior Center rental with full catered meal service by Catering For All Occasions 10% off Museum rental with full catered meal service by Catering for All Occasions Facility Supervisor $20 hourly for functions serving alcohol and/ or at discretion of Scheduling Office Lost key fee -- $100.00 3.27.08 / Im 10 000000
I . Estes Park Museum Memo To: Community Development Committee From: Betty Kilsdonk, Director, Museum/Senior Center Services Department CC: Jacquie Halburnt; Lowell Richardson Date: April 3,2008 Re: Estes Park Museum Monthly Report New Exhibit Before Estes: Evidence of the Native American will open April 25 with a free opening reception from 5 to 7 PM, sponsored by the Estes Park Museum Friends & Foundation and the Town of Estes Park. The exhibit runs through March 1, 2009 (Main Gallery). This exhibit looks at the tribes present in the Estes valley and surrounding mountains through Native American objects on loan from Rocky Mountain National Park. Herb Thomson Remembered continues through April 11,2008 (Main Gallery). High Country Health & Medicine continues through January 4,2009 (NPS Building). April Programs April 10, Loveland Public Art Tour with Ken Jessen. Co-sponsored by the Museum and the Senior Center, this trip uses the Senior Center van to visit Loveland's array of public art displays. Fee charged; trip is full at this time. Apr\\ 19, Thinking Beyond Wounded Knee: The American Indian Ghost Dances as Expressions of /dent#y and Surviva/ with author Dr. Gregory E. Smoak. Offered in conjunction with the new exhibit, Before Estes: Evidence of the Native American, part of a series co-sponsored by the Estes Park Public Library Foundation and the Estes Park Museum, and funded by the Xcel Energy Foundation. Facility Repairs to the HVAC ductwork on the museum roof were required at the end of March. The HVAC system was installed on the roof in 1999. In January water began leaking through the ductwork at three areas in the back offices in the southeast part of the building. Two local companies were contacted; one declined to bid on the repairs. Advantage Mechanical Services made the repairs, which consisted of installing new foam insulation and sheet metal covers. The cost of $3518 came from the Museum's building maintenance line item. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None
Estes Park Museum February 2008 February 2008 Attendance Gallery Visitors 156 Programs and Tours 707 Total February Attendance Group Meetings and Rentals 351 Total Attendance and Programs 1214 for Estes Park Museum 1400 Programs and Tours Capacity 740 1214 Programs and Tours Percentage Utilization 96 1200 Museum Programs and Tours: 1000 2-1 Santa Fe Trail 52 2-15 Irish in Colorado 75 2-16 Postcards from Lodges Past 80 800 2-16 Imagine This! EP High School 500 600 54G Meetings and Rentals - Museum: ~ 454 2-4 Car Club 35 2-7 Senior Center: Beethoven 44 400 2-8 CWAM board 15 *111 2-9 CWAM board 15 200 2-9 Victims' Advocates 30 2-14 Senior Center: Beethoven ~ 0 2-19 EPPD Interviews 10 2004 2005 2006 2007 2008 2-21 Senior Center: Beethoven 45 2-22 Senior Center: Putin 35 Closed for remodel 2-22 Rooftop Rodeo 16 in January, 2004 2-28 Senior Center: Beethoven 44 2-28 Friends Board 18 Year-to-Date: 2007 976 2008 1675 ED S
.. 2 Estes Park Senior Center Memo To: Community Development Committee From: Lori Mitchell, Senior Center Director CC: Jacquie Halbumt, Lowell Richardson, Betty Kilsdonk Date: April 3,2008 Re: ESTES PARK SENIOR CENTER - General Report APRIL SENIOR CENTER PROGRAMS / EVENTS April 1 Senior Center Board meeting April 2 "Orthopedics Presentation" -by Estes Park Medical Center April 10 Day Tript "Loveland Art and Sculpture Tour" April 15 "Food Safety for Those Who Like to Ear -by Sarah Morales, RD April 22 Annual Town of Estes Park Volunteer Luncheon - YMCA of the Rockies April 29 April "Spring Fling" Luncheon! April 30 "Learn About the CARE Program" -by the Estes Park Police Department Additionally: Tuesdays: April - "Shakespeare for Air' course series continues Thursdays: "Chair Massages" - by Pat Boyd CMT Regularly scheduled programming also continues with a wide variety of drop-in events such as Tri Fit and Tai Chi fitness classes, cards, arts and crafts group, pool and games, blood pressure checks and more. Also coming in May: We are offering a new series class "The Symphonies ofjohannes Brahms" - a four-week series by Dr. Derald DeYoung. Upcoming Dav Trips: The Senior Center day trips are filling quickly. Here are the trips planned for summer 2008. May: Blackhawk and Central City July: Rockies Baseball Rookies Baseball Aug.: Grand Lake Pontoon and Picnic June: Boulder Dinner Theatre CSU Demonstration Gardens and Water District Gold Hill Inn Dinner Conservation Gardens - members only Historic Allenspark Tour - members only Sept: Rockies Baseball July: Betty Ford Xeriscape Gardens in Vail Blackhawk and Central City Geology III - members only United Wav The annual site visit from the United Way was conducted on March 31. This is a chance for the United Way community volunteers and their staffto become more familiar with funded agencies. Volunteer Development Senior Center staff recently conducted customer service training for front desk volunteers. The meeting focused on good customer service tips, problem solving techniques and ideas for how to handle challenging situations and team development in preparation for the upcoming busy summer months. Website Improvements and Program Catalog Customers now have online access to Senior Center program fliers, menus, a new joint program catalog ta collaborative project with the Estes Park Museum), Meals on Wheels brochure and application for service, information on Senior Center memberships and up to date information on rentals and more. The site has been updated with new photos and up to date text. The Senior Center website may be viewed at www.estesnet.com/seniorcenter. STATISTICS 2.29.08 Senior Center statistics - attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 1
Estes Park Senior Center - Meal Programs Report 2.29.08 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month February = 381 2004 Total = 4,017 2005 Total = 4,876 2006 Total = 4,651 2007 Total = 4,056 - 600 2008 YTD = 734 - 500 - 400 .2„//' \\1><Ezy - 300 - 200 - 100 111111111111 0 JFMAMJJASOND --2005 - 2004 - 2006 1 2007 - 2008 Dining Room Meals Previous Month January = 646 = 61% capacity Current Month February = 669 = 66% capacity - 1400 Includes take-out meals ( 6 ), member ( 633 ) and non-member meals( 30 ) 2004 Total = 9,920 - 1200 2005 Total = 9,854 2006 Total = 9,275 - 1000 2007 Total = 9,588 2008 YTD = 1,315 - 800 - 600 1 - 400 - 200 111111111111 0 JFMAMJJASOND -0- 2005 -•- 2004 -4-- 2006 YTD -m- 2007 -0- 2008
Senior Center Meal Programs Report 2.29.08 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 -- 2004 «44\ 1017 1400 - 2005 , A\\ 1200 \,/92%* 1135 - 2006 800 1079 600 1 -- 2007 949 400 - 2008 200 Current Month February= 040#¢43.-444#44 h A 1050 Combined Meal Programs - Yearly Comparisons 16000 - 2003 14000 11,356 - 2004 12000 13,937 - 2005 10000 14,730 - 2006 8000 13,926 - 2007 6000 13,644 - 2008 4000 2008 2000 - Total Meals O- YT0 = 2050
Senior Center Programs / Activity Attendance Report 2.29.08 page 3 Attendance at Activities and Programs Current month February = 1154 (in number of visits drop-in and planned programs combined) - 2000 2004 Total = 8,643 2005 Total = 10,411 - 1800 2006 Total = 12,411 - 1600 2007 Total = 14,089 2008 YTD = 1,995 - 1400 - 1200 - 1000 - 800 - 600 - 400 - 200 111111111111 0 JFMAMJJASOND -11- 2004 Total -0- 2005 Total =•= 2006 Total -+- 2007 total -0- 2008 Previous month -January 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 188 "Planned Programs / % Utilization"* 169 or 90% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs Utilization 641 Current month - February 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 521 "Planned Programs /% Utilization" * 583 or 112 % capacity *programs as a % of ideal capacity /actual "Drop-In" Programs utilization 571
Senior Center / Facility Overall Attendance 2.29.088 page 4 2500 • 2003 Year Total 12,510 2000 «-11 -I- 2004 Year Total 16,768 1500 * 2005 Year Total 17,857 looo ~.9 A 2006 Year Total 17,471 500 -I- 2007 Year Total 18,510 I 1,,11,I1I11 9% 44>*f- 41,- 4¢' 19*'t~> ,> 60 00 +04 0# A -A --+- 2008 Year to date 2375 2008 Senior Center Rentals 2008 Senior Center Non-Rental Users January Anniversary party (25) January TOEP meetings (6) February 0 Special Transit Rider Advisory (11) March 0 February 0 April March 2 TOEP meetings (17) May April June May July July June August Sept. August Oct. Sept. Nov. Oct. Dec. Nov. Dec. 2008 YTD = 25 2008 YTD =34 2005 rental users = 393 2005 non-rental users = 1295 2006 rental users = 426 2006 non-rental users = 286 2007 rental users = 721 2007 total non-rental users = 249
MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph Date: 3-31-08 Subject: Wildlife Habitat Study Background: Staff has solicited proposals to prepare a wildlife habitat scoping, mapping and habitat protection study for a 32 square mile area comprising the Estes Valley Planning Area. Scope of work: Inventory and prioritize existing wildlife habitat based on species diversity, unique habitats, species at risk or species endangered with focus on sensitivity to development. One of the primary objective of this analysis is to identify and map the highest value or most sensitive wildlife habitats in the Estes Valley. The map will then be used to identify specific lands within the valley that will be subject to a higher level of site specific wildlife analysis and impact mitigation as land is developed. Proposal Comparison Vendor Experience Scope Time Frame Costs ERO Good Basic 30 days $8,983 CNHP Good Basic Spring/Summer 15,556 EDAW Good Best 60 days 19,530 Walsh Good Basic + Spring/Summer 19,005 Budget Impact: $10,000 to $20,000 Funded from Larimer County Open Space Fund #220 Recommendation: Select the best proposal and authorize staff to proceed with the contract for services and begin work on the study.
2 .. 1. D ElDAW ESTES VALLEY WILDLIFE HABITAT + ANALYSIS 17 , Fee Estes Valley Habitat Assessment Estimated Cost (10% Profit) B Task 1: Planning Approach and Inventory Project planning 4 $ 371 $ 371 1 1 Project start-up meeting 4 $ 371 $ 371 Collect information, documents and GIS data 32 $ 2,660 $ 2,660 Prepare draft memo on project participation, approach, priority habitats and inventory 10 $ 1,015 $ 5 $ 1,020 Prepare draft inventory map 20 $ 1,593 $ 10 $ 1,603 Workshop 1 : Habitat assessment approach, identify focus habitats and agree on a consensus process 14 $ 1,425 $ 200 $ 1,625 Prepare final memo on project participation, approach, priority habitat and inventory 8 $ 825 $ 825 Subtotal 92 $ 8,258 $ 215 $ 8,473 Task 2: Habitat Assessment | | | | Prepare list of habitats and attributes 3 $ 363 $ 363 Prepare data and GIS model 17 $ 1,336 Prepare draft habitat prioritization map 10 $ 796 $ 796 Refine the GIS model 7 $ 706 $ 706 Prepare habitat prioritization map 3 $ 245 $ 10 $ 255 Workshop 2 : Review and seek consensus on habitat prioritization 10 $ 1,012 $ 200 $ 1,212 Refine habitat prioritization model/map based on workshop outcomes 16 $ 1,597 $ 1,597 Subtotal 66 $ 6,056 $ 210 $ 6,266 Task 3: Report Preparation | | | | Prepare report outline 3 $ 299 $ 299 Prepare report graphics and maps 4 $ 306 $ 20 $ 326 Prepare draft report and send to client 28 $ 2,576 $ 50 $ 2,626 Meeting to discuss the draft report 2 $ 185 $ 100 $ 285 Final edits to the draft report 11 $ 1,054 $ 1,054 Deliver the final draft report 0 $ - $ 200 $ 200 Subtotal 48 $ 4,421 $ 370 $ 4,791 ~1001 14*t*~% Li#***~~Ii#W$$#RI,,J*jifZ,fi~ 2%2· 1*~»St.* *di~***1 Dynamic report in PDF format 32 $ 2,829 $ 200 $ 3,029 Summary video of the project report (5 minutes) for public distribution 34 $ 3,010 $ 5,000 $ 8,010 Public outreach - to be determined EDAW INC DESIGN -LA,·4'liNG AND EtivtPOI: "ENTS 2.,ORLDWIDE
011-11° March 20,2008 Bob Joseph AICP/ASLA Community Development Director Town of Estes Park 970-577-3725 bjoseph@estes.org Project Title: Estes Valley Wildlife Habitat Inventory and Analysis Sponsor: Colorado Natural Heritage Program, Colorado State University Summary: The Colorado Natural Heritage Program (CNHP) proposes to prepare a wildlife habitat scoping, mapping and habitat protection study for a 32 square mile area comprising the Estes Valley Development Code Area during the spring/summer of 2008 (figure I). The objectives of the project will be to map the highest value habitats and quantify the amount and quality of habitat based on species diversity, unique habitats, species at risk or species endangered with a focus on sensitivity to development. To accomplish this task CNHP will compile all of the best available vegetation and habitat mapping data including the Natural Heritage Biotics database, City of Estes Park data, Colorado Division of Wildlife (CDOW) data, National Park Service (NPS) data, and others to analyze. CNHP will also facilitate at least one initial planning meeting with stakeholders including Estes Valley Planning, Larimer County, CDOW, NPS, and USFS personnel to ask for input on wildlife species use patterns in the Estes Valley Development Code Area. CNHP will use information from the databases and stakeholders to produce a habitat map of the Estes Valley Development Code Area as well as narrative of specific wildlife needs on certain parcels and the standards and assumptions underpinning the prioritization of habitats within the valley. It is expected that existing mapping will prove adequate and no new field data collection will be required however a brief ground truth of the final mapping product may be necessary. At least one review meeting will also be held with the Estes Valley Planning Staff when a draft product is available. Project Goal: Identify and map sensitive wildlife habitats in the Estes Valley Location: Estes Valley Planning Area, Colorado Timeline: Spring/Summer 2008 Budget: $15,556 (figure 2)
t-y= 1* EFO & BUDGET The following spreadsheet is a detailed budget estimate for the Wildlife Habitat Inventory and Analysis by task as outlined in the work plan presented in our proposal. Each task is broken down by the personnel assigned, estimated hours, and individual billing rates. Estes Valley Wildlife Habitat Inventory and Analysis Personnel Rate/Hour Hours Amount Totals 4-~ .722 t:r#kNOWildiffa#'ve»tofrtkrdE**i#. „121*nir'*M ~91*%. f'_~ fLk'_J.·-r-524¢ 3*~f*~31&;i€%.42.1 Step 1. Existing Information A. Cole $88 12 $1,056 K. Baud $94 6 $564 J. Pedersen $78 8 $624 Step 2. Site Reconnaissance A. Cole $88 10 $880 K. Baud $94 10 $940 Sub-total Task A $4,064 '.. ..:W*KB.*'*4#11~f-SE,sgi,INA!*D~Ai#i¢N0&*U2_F- 2*1AOCID.. 411214..31/34€-tiatt·g A. Cole $88 6 $528 K. Baud $94 5 $470 J. Pedersen $78 8 $624 D. Hesker $78 8 $624 Sub-total Task B $2,246 A. Cole $88 8 $704 K. Baud $94 2 $188 J. Pedersen $78 8 $624 D. Hesker $78 8 $624 Sub-total Task C thIL :11**(*i#*atricut-vt217%~ 1 3,ZIL~ 42„i#ki'LUE,4,233~ :+St.-332 3*<Igi*JAa)Le~-$~~.~ unit cost units Totals Draft Map and Narrative (3 copies) $25 3 $75.00 Final Map and Narrative (3 copies) $50 3 $150.00 Mileage $0.55 560 $308.00 Sub-total Expenses $533 4
-B.I-*€7*.Ur 4432, tF. Task 3: Prepare Draft Report A preliminary Wildlife Habitat Inventory map and report will be prepared. The report will contain a summary and justification of the methodology employed during the inventory. The GIS project data will be made available for preliminary review. Task 4: Meetings with Town of Estes Staff and CDOW and RMNP Walsh staff will meet to discuss the draft inventory and address any revisions that may be suggested. Task 5: Final Report and Digital Map Submission The final report will be prepared with the input from the second set of meetings. A digital map will be submitted, including all shape files, layers and project fields. The report will discuss the scientific process, reasons for the selected delineations, and appropriate scientific background. Costs Our proposed costs (on a time-and-materials basis) are as follows: Task 1: Project Initiation $3,210 Task 2: Develop Criteria and Lists of Significant Wildlife Habitat and Conduct Field Reconnaissance on Vegetation Mapping $5,575 Task 3: Prepare Draft Report $4,675 Task 4: Meetings with Town of Estes Staff, CDOW, and RMNP $1,325 Task 5: Final Report and Digital Map Completion $4,220 TOTAT $19,005 We are excited about the opportunity to work with the Town of Estes on this project. Please call ifyou have any questions. Respectfully, Canon haari Carron Meaney, Ph.D. Wildlife Ecologist Attachment: Statement of Qualifications -- I - 4888 Pearl East Circle Suite 108 Boulder, Colorado 80301-2475 Phone (303) 443-3282 FAX (303) 443-0367
,. S 2 32 A 2 0 f f 8 T E g en 0, en W 1 8 22 7 - C 2232 ff 322 2 32 0 00 CL C. r--0 020 40 ca 03* *E - 0000 FR S 000-- 0 00 0 *Chi EW oln 9, VD Eg & ~ ~ & e &1 e. a=-O 12 .Z A '9 - 20008 1&13 1 - N 5 + m p M - R @9 1 # R Z %20 5 E- 410 ~~AIC]# ~08,99 ~6E'L6£ rl 998'£ 008'95 959'65 (98 g'£) OL'9£ ZZI'EE osuxix) 00UEUMU~EIN pIn! UOI}131 MONTH TO DATE YEAR TO DATE BUDGET vs. YTD VAR ~7 YTD VAR ratios Budget YD Y ° 2008 2008 2008 ofB ~t vernmental (Coun ty) 1 43 03 gl N 23 4~ 1 26,776 32,399 (5,623) 42,070 44,173 ( 303) 9 308,070 44,173 14 s and Maintenance 6,347 14,051 11,62 2,424 21 89,326 11,627 (811'L) (80€Z6Z) 186'4 (811'L) (660'ZI) (125'L) (£EI'FE) (209'LE) s for Services (outside) 600 1,700 1,100 3 20,000 (141) 681 166 (515) 0 (3,936) 47,558 48,683 1,125 100 5£5'E 9£5,£ COMMUNITY DEVELOPMENT (101-1600) ·ROK 40eo JO [Ouenb ls I Ir! POA!2001 4tmoD RUM )UOUI@smqur!01 VDI 001 Jolsuan i![Ulod SPIEI 401100 lomulrI 'solreIp snooueiloosHN H FLOW PARISON es for Services (inside) (3,79 tion and Maintenance Expense .IOAO SOnUOAO.IJo Kouo!0~~/SSOOXH
2 2 2 232&22 <D r.- 41 trht.notn - U EME 1- 3, 0 53 - 82 0\ 0 0. 94 ME 2 55 5 2 2 2 &-8 222!°g 0 0 2% 0 >• 01 0 ER §0 m S C 00 - U) U .- &6 8 0% o Z ..@g & 2% 3 #R e WO MONTH TO DATE YEAR TO DATE YEAR TO DATE VAR VAR ratios Bt~~ YTD YTD % of Buct~ (LEL'El) (26['Lol) (92 80 (LEL'EI) 68*'*I Cut'8) (899'01) (E61'E) sanil! puodxo Licenses and Permits 17,561 27,993 10,432 47,980 41,876 (6,104) 268,610 f f89'LEE eiri o LIE'6* ZOI'8Z (*St'st) 96Z'9£ Et78'Ll PUTIOSIod El.6 55 £08'08£ I (£9['EE) EL6'5§ OI 8'FE (GO'61) 908'8£ EL'61 osuodxa goueuglu!ew pue uoquiacl~p~~ 11'Ef 999'9 LOL'§ (669) ' jougualuic]Al pue suoueigdo 17,561 28,137 10,576 48,298 42,236 (6,063) 1 145 318 360 PROTECTIVE INSPECTIONS (101-2300) FLOW~PARISON Osuodxa VOUUUMUTEW JOAO SonUOAOI jo KOU@!OIJOP/SSOOX3 Xel OSn - OnUDAOLI OOJ JOpUOA Otherl
U) -O m A 0- > EEy% 0 0 = 0- > h , W , 3 8 S 9 -0 9 6 CO CO 9 38 OO 1- W C E g 5 3 5 1 f & 9 ~~hange 5'o~hange %Change % Change % Change from from $4,767,948 217% $3,439,128 -28% $2,995,104 -13% $3,045,601 $1,413,308 -54% Valuation revious Total Valuation Previous Total Valuation Previous ~0~~ Valuation revious Total Valuation reviou 2006 Year ear 2008 January $932,341 $4,450,815 377% $2,030,683 $3,487,495 $1,858,095 -4 February $595,875 -41% $2,782,210 367% $3,458,209 24% $1,471,444 $2,585,466 76% %2- 698'998'9 $ %93- 088'980' LES 199'803'Z,$ %€Z *6*'933'68$ %02- 386'389'23$ $1,662,829 4% $2,100,174 26% $1,457,427 -31% $3,196,672 119% %*E 8*9'828' Lit %99- *Ef'* 19'1$ 56ZE L 89*'82*'17$ 569*- 969'068' 1$ lequleldes %888 961'ZOE'2$ %88- 89*209$ % LE **9'096'2$ %02- 9,9,8"'3$ J3qOpO TOWN OF ESTES PARK Monthly Building Permit Summary 2004 - 2008 $2,098,150 -57% $3,399,901 62% $7,080,592 108% $1,529,733 $1,281,895 -16% $6,372,224 397% $2,720,052 -57% $3,146,507 165 6*9'EZZ'ES %€98 88£8+9'EL$ 56/L- 28£'LEE' L$ %08- 201'ELS'Mt *LE'399'17$ %98 L £98'09*'8$ % 1 1- 869'9917'1$ %8- LL*' L*97$ Bn6nv 99t'968'2$ %0t- 96 L'990'3$ %ZO L 010'8+2$ %09- 0*L '099' LE mqweAoN 998'962' Lit %92- 998'892'2$ %ZE 990410'8$ 961-8 68046 L'2$ JeqU.le 8002 0-LA 1!U.lied 6u!Pl!nEI\8003 'ZOOE SlbIOd328\SlbIOdabl 31¥0-Ol-UV3*\Sll=IOdal\6uiPI!ng\Aep Ulll,00~eieAJes\\
Memo TO: Community Development Committee From: Jacquie Halburnt, Town Administrator Date: April 1, 2008 Subject: Interest on Cash Subdivision Improvement Guarantees BACKGROUND: In 2007, David Habecker requested reimbursement of the interest earned on his money which was being held as a guarantee for subdivision improvements. The CDC agreed at its last meeting that Mr. Habecker should be entitled to receive interest on his cash deposit and directed staff to create a draft policy for review. BUDGET/COST: Staff recommends applying the same administrative fees for all improvement guarantees, regardless of type. The fees applied to letters of credit are included in the draft policy. The appropriate amounts would be deducted from any amount due. RECOMMENDATION: Staff recommends approval of the attached policy.
Subdivision Improvement Guarantees Interest Earned on Cash Deposits 1. Interest accrued on deposits: All cash deposits retained by the town will accrue interest at the rate set by the local money market fund. Accrued interest will be disbursed when the deposit is refunded to the customer minus the following applicable administrative fees: Set up: $200 Release at Completion of Phase: $300 Final Release: $300 Expiration of Warranty Period: $200 2. Refund of Deposits: Cash guarantees for subdivision improvements will be refunded to the customer at which time the Community Development Director has determined all subdivision improvements have been completed according to improvement guarantee contract. 3. Appeal Procedure: Decisions by the Community Development Director may be appealed first to the Town Administrator and then to the Community Development Committee.