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Home My WebLink AboutPACKET Community Development 2008-03-06Preparation date: 02/27/08 , Revision date: *03/04/08 AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE March 6,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Farmers Market Agreement - Request Approval * ii) 2009 CVB Stakeholder's Fees - Request Approval b) REPORTS: i) Marketing Committee Report ii) Stakeholder Services Year-End Report iii) Visitors Services Report iv) Conference Center Year-End Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary 5) ADMINISTRATION DEPARTMENT a) ACTION ITEM: i) Request Payment of Interest on Subdivision Improvement Cash Guarantee - Administrator Halburnt b) REPORTS: i) Housing Needs Assessment - Rita Kurelja NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Tuesday, March 04, 2008 11:39 AM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0090 ST. TIME 03/04 11:34 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 Preparation date: 02/27/08 , Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE March 6,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Farmers Market Agreement - Request Approval b) REPORTS: i) Marketing Committee Report ii) Stakeholder Services Year-End Report iii) Visitors Services Report iv) Conference Center Year-End Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary 5) ADMINISTRATION DEPARTMENT a) ACTION ITEM: i) Request Payment of Interest on Subdivision Improvement Cash Guarantee - Administrator Halburnt b) REPORTS: i) Housing Needs Assessment - Rita Kurelja NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Cynthia Deats From: EP Administration [ir3045@estes.org] Sent: Monday, March 03, 2008 12:13 PM To: Cynthia Deats Subject: Job Done Notice(Send) ***************************** *** Job Done Notice(Send) *** ***************************** JOB NO. 0084 ST. TIME 03/03 12:07 PGS. 1 SEND DOCUMENT NAME TX/RX INCOMPLETE ----- TRANSACTION OK 5869561 KEPL 5869532 Trail Gazette 5861691 Channel 8 6353677 Reporter Herald 5771590 EP News ERROR ----- 1 , Preparation date: 02/27/08 Revision date: *03/04/08 AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE March 6,2008 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEM: i) Farmers Market Agreement - Request Approval * ii) 2009 CVB Stakeholder's Fees - Request Approval b) REPORTS: i) Marketing Committee Report ii) Stakeholder Services Year-End Report iii) Visitors Services Report iv) Conference Center Year-End Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary 5) ADMINISTRATION DEPARTMENT a) ACTION ITEM: i) Request Payment of Interest on Subdivision Improvement Cash Guarantee - Administrator Halburnt b) REPORTS: i) Housing Needs Assessment - Rita Kurelja NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Special Events Cc: Jacqueline Halburnt, Lowell Richardson, Tom Pickering Date: March 6,2008 Re: Farmers Market Agreement BACKGROUND: The Estes Valley Farmers Market is looking to relocate due to the sale of the property they have been using. We feel as though this event fits nicely with our mission and would be a great location, providing the local community easy access to the market and provide a nice option for our events at the Fairgrounds. The Fairgrounds has worked out a place in the parking lot just west of the ticket office for the market to use. The market is June 5~h - September 25th on Thursdays, from approximately 8am - 1 pm. There are several Thursdays that the parking lot will be used and arrangements have been made to relocate the market to the far west side of the property just south of the Sr. Center. The market uses volunteers to handle all parking and the Fairgrounds staff will work with the volunteers in regards to rules for parking. (Not in Sr. Center Lot and Museum). The market will be set up as in the past, at the previous location. Items such as breads, vegetables, fruits, seafood and other like goods will be for sale at the market. The location of this parking lot is not in the area that is designated as the exclusive sale area of the concession stand. The event coordinator will be given the appropriate sales tax information for the vendors. The coordinator will have proof of required insurance before the first market. BUDGET/COST: This will be unbudgeted revenue. The fee for the parking lot rental will be $50.00 per day for approximately 17 days for total revenue of $850.00. We do not expect any expenses with this event. ACTION: Approve the agreement with the Estes Valley Farmers Market. SPECIAL USE AGREEMENT The undersigned agrees to rent the following facility located at the Fairgrounds at Stanley Park, Estes Park, Colorado in accordance with all the terms and conditions herein. Organization or Individual: Vickie Dennis- dba - Estes Valley Farmers Market Facility: Fairgrounds at Stanley Park - West Paved Parking Lot and area by Sr. Center Date: Thursday Mornings from June 5th - September 25 Rental Fee: $50.00 per day Description Of Event: Farmers Market selling of produce, breads, and other similar goods Contact Person: Vicki Dennis (NAME) 8275 Weld County Rd 54. Milliken, Co, 80534 (ADDRESS) Dated this 18th day of February, 2008. TOWN OF ESTES PARK (First Party) By: Mayor Attest: Town Clerk ORGANIZATION (Second Party) By: ~~61 ~LLP~0~6~~/Uh 1. The parties agree that the following provisions shall govern damages, liabilities, insurance and waivers: (a) The second party shall pay to the first party the total cost o f all repairs incurred by first party to repair any damage to any of the facilities. (b) The second party agrees to indemnify and hold harmless the first party, its officers, employees, insurers, and self-insurance pool, from andagainst allliability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss o f any kind whatsoever, which arise out of or are in any manner connected with this permit, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part, by the act, omission, error, professional error, mistake, negligence, or other fault o f the second party or any officer, employee, contestant, exhibitor, representative, agent, or subcontractor of the second party, or which arise out of any workmen's compensation claim of any employee ofthe second party or of any employee o f any subcontractor of the second party. The second party agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability. claims or demands at the sole expense of the second party. The second party also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees incurred by first party, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent. (c) The second party agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against all liability, claims, demands, and other obligations assumed by the second party pursuant to this Permit insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The second party shall not be relieved o f any liability, claims, demands, or other obligations assumed pursuant to this Permit by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations. or types. 2 , (d) Second party shall procure and maintain, and shall cause any subcontractor of the second party to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the Town. All coverages shall be continuously maintained to cover all liability, claims, demands, and other obligations assumed by the second party pursuant to this Permit of this Section 11. In the case of any claims made policy. the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (1) Workmen's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of activities under this Permit. (2) General Liability insurance with minimum limits of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) each occurrence and SIX HUNDRED THOUSAND DOLLARS ($600,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury. broad form property damage (including completed operations), personal injury (including coverage for contractual and employee acts), blanket contractual, independent contractors, products, and completed operations. The policy shall include coverage for explosion, collapse, and underground hazards. The policy shall contain a severability of interests provision. (e) The policy required by paragraph (2) above shall be endorsed to include the first party and the first party's officers, employees, and volunteers as additional insureds. Every policy required above shall be primary insurance, and any insurance carried by the first party, its officers, or its employees, or carried by or provided through any insurance pool of the first party, shall be excess and not contributory insurance to that provided by second party. No additional insured endorsement to the policy shall contain 3 r any exclusion for bodily injury or property damage arising from completed operations. The second party shall be solely responsible for any deductible losses under any policy required above. (f) The parties hereto understand and agree that the Town is relying on, and does not waive or intend to waive by any provision of this Permit, the monetary limitations (presently ($150,000) each occurrence and ($600,000) aggregate) or any other rights, immunities and protections provided by the Colorado Governmental Immunity Act Section 24-10-101 et seq., C.R.S., as from time to time amended, or otherwise available to the Town, its officers, employees or agents. 2. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations o f the Town of Estes Park and the statutes of the State of Colorado, and the Federal Government, i f applicable. 3. The second party understands and agrees that it is an independent contractor under the terms and conditions of this Permit. As such, the second party is not entitled to employment or insurance benefits through the Town. Also the second party understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Second party also understand and agrees that it is responsible for worker's compensation coverage and taxes for itself and any employee. 4. This contract represents the entire agreement between the parties and shall not be amended by either of the parties hereto without written consent of the other party. 5. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. 6. This Permit shall be governed by the laws of the State of Colorado. Venue of any litigation regarding this Permit shall be in the District Court of Larimer County, 4 ,.. Colorado. 7. The first party understands and agrees that the second party has reserved and set aside the Stanley Park facilities for the use of second party on the dates set forth in Paragraph 1. The second party understands and agrees that the reservation of said dates prevents first party from renting the Stanley Park facilities to any third party during said dates. Therefore, this Permit may be canceled by second party only by giving the first party at least 30 days notice in writing o f said cancellation and at said time forwarding to first party the sum of $ 250.00, in certified funds. Both parties agree that said sum is liquidated damages for second party's cancellation of this Permit and is reasonable in light of first party's inability to replace second party's event with another event. In the event that either or both parties are unable to use the facilities because o f any event beyond either or both parties control, including but not limited to, severe weather. flood or natural disaster, the parties are relieved from any responsibilities under the terms and conditions of this Permit. 8. The individual executing this Permit on behal f of the second party has the requisite authority to execute this Permit and bind the second party to all terms and conditions herein. 5 I . Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Peggy Campbell, CVB Stakeholder Relations CC: Peter Marsh, Tom Pickering Date: March 6,2008 Re: Proposed 2009 CVB Stakeholder Fees BACKGROUND: The CVB offers free and fee based products and services to our Stakeholders. A business is automatically a stakeholder of the CVB if they hold a current business license and are in town limits. Businesses that are outside of town limits but within 12.5 miles from town limits can become a CVB stakeholder by paying a fee. All CVB Stakeholder services offered are geared toward providing visitors with information about specific area businesses. In addition to free services such as phone and Visitor Center referrals and a basic listing on the CVB's website www.EstesParkCVB.com, stakeholders also have the opportunity to purchase advertising services which provide a unique opportunity to get information about their business to the visitor. Fee-based CVB Stakeholder services are sold on an annual basis and pricing may change from year to year. The proposed 2009 CVB Stakeholder services pricing is attached. BUDGET: NA Action: Review and approve the proposed 2009 CVB Stakeholder Fees Page 1 of 1 19 C E E 0 0 C- 3 0 0 (D 2 Co â‚¬ 0 Z - m - C O C - J CO LO 0 6 0 8 12 0 0 CD 10 r- p 00 CD g 1 6 Ja e & 2 40; te â‚¬6 1- 0 rio -C 2t fiaE R o 00000 to y LO :8 2 RE 2 4 0 64 64 0 64 64 0 .E~-C 0 5 0 (D -0 -43 t.0 -C 34516 (D 0 moo *28 2 6 (D LO g Lt IL B 2 2.22 fAZ 6- r- C 3 -a C 00 4 3 49 4% 42 c 4 go 2 â€¢6 i (0 0 J Co O L 3? - a. 2-2%5 u81~ 2* UJ E F C Coe % 9 cn 31=2 C E >05= a =c *O 0, *cs ,U)Jo Bi 3 g -0 @ b 2 2 6. 2~ ~ ~ ~ Moom B 201(0 nommoon:< $350 Lodging: $395. Activities, $45 (12%) increase for Lodging. No change for Dining, ining: Dining, Transportation: Activities, Transportation. $50 decrease for Shopping/Other. luded with purchase of Significant change. Lodging email referrals have been free. Proposing to undle email referrals with the purchase of an $150 : $25 (16% Increas~~*i~j9e/s~t~n,i:n~0 decrease Book Now Button (Lodging) $15 increase. Propose to add 'Shop On-Line' button free to pasellojnd 04AA SJeploile>lels 9 Jo ino 9 'eonpeJ 01 Xle>lil Z Joi 960 LS/969$ 6uisiweApv emn49 80, u! U!e6e aselloind jou 11!M ZO, u! pe emnlls 80/Â£/Â£ peAoiddv meog Aoilod 8/\0 800E/WE ~5opp~ega'Jt~te$2$02050, No change for Real Estate. Proposed 2009 Estes Park CVB Stakeholder Fees No change enhanced we enhanced shopping listing, aseejou! (5690 gES 85ue40 oN ooz$ ooz$ aed ases speel le a6ue40 oN 1!un Jed 01.$ 1!un Jed OMB 1!un Jed 01,$ snld - aBue40 ON ds Jed L$ eoeds Jed L$ eoeds ~ed LS Lit snid - Suidweo/6ui 86ue40 ON 091$ aseejou! 91,$ 99Lt eseeJou! 0Â£$ 0Â£Â£$ 00â‚¬$ .0 Lt X â€žZ/ L 8 Noeh~ @Jn400 aseeiou! 01,$ sBuns!-1 dnoe leuo!1! e5ue40 ON eoeds nueIN 6u ing, Tr$~r~p0Acationes' Transportation: No change 50. Shopping, Other: 2008 Listing Additional Book Now Button 8 0 92 0 0-4 01 CVB Service | 2007 | 2008 2009 Comments 80/Â£/Â£ peAOJddv meog *0!lod 8/\0 8001/WE Out-of-Town Member Fee* Non-Lodging/Home Based $295 $295 $295 No change Non-Lodging Business $495 $495 $495 No change Lodging Business Base Fee $295 $295 $295 No change (Plus Additional Costs**) Hotel/Motel $40 Per Unit $40 per unit $40 per unit $40 per unit No change Condo/Cabin/House $80 $80 per unit $80 per unit $80 per unit No change pground/RV Park $10 per space $10 per space $10 per space No change sses within a 12.5 mile radius of Estes Park Membership fees capped at $10,000 Business Per Unit Estes Park Convention & Visitors Bureau Memo To: Community Development Committee, Trustees Pinkham, Levine, Eisenlauer From: Peter Marsh, Director of Communications CC: Jacquie Halburnt, Lowell Richardson, Tom Pickering Date: February 29,2008 Re: CVB Marketing Committee - February REPORTS:. Second Wind, Ltd. - Town advertising Agency 1. Brief history and 2007 financial reports - The advertising committee over the years has utilized Second Wind to accept third party funds (advertising dollars from the old Accommodations Association, for example) and purchase ad placements at a lower cost than an individual could place the same ad. This was due to the agency discount as well as the volume contracts that the town ad program held. Today, the agency continues to place town advertising, and plays the same role in running the visitors guide program. A113rd party ad sales are deposited to the Second Wind checking account, all related sales costs and production expenses are paid from the Second Wind checking account. Postage escrow deposits for the coming year are maintained as is postage expense for the current year. Signatories on the checking account (two required on any check) are Randy Repola, Steve McFarland, Tom Pickering, and Peter Marsh. Suzy Blackhurst manages the account. Second Wind is a registered Colorado Corporation, and files an "annual report" with the state every two years as required, and Steven Jackson, CPA, files our annual Income Tax returns each year. Current agent for the Corporation is Peter Marsh. Directors of the Corporation are Randy Repola, Steve McFarland, Tom Pickering, and Peter Marsh (note: Directory and signatory Randy Repola to be replaced by Jacquie Halburnt or Lowell Richardson). 2. P&L 2007 Statement - Attached 3. 2007 Check Register - Attached ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A 1 2n~ Wind Profit/Loss Statement 2008 Visitors Guide (1-25-08 Report) Actual Item Income TOTALS INCOME Ad Sales 142,747.19 Postage Escrow 34,722.81 Total Ad Sales $ 177,470.00 EXPENSE Actual Expense Printing 57,895.00 Admin 7,800.00 Production 19,500.00 Ad Design 9,837.00 Ad Sales 13,380.00 Photo Use Fees 10,647.50 Separations 300.00 Design Proofs 390.00 High Res Proofs 650.00 Office Supplies 2,500.00 Promo/Startup 2,312.44 Postage Escrow 34,722.81 Advertising Commission (8%) 11,912.32 Refund (overpayment of advertising 50.00 TOTAL EXPENSE $ 171,897.07 CVB Licensing Fee $ 5,622.93 2ne Wind Fund Recap Account Income Escrow Funds from '03 3,435.24 Cash on Hand 1/1/08 110,109.96 Sales for 2008 Visitors Guide 177,470.00 Total Cash 291,015.20 Expenses Escrow Funds from '03 3,435.24 Expenses pd on 07 Visitors Guide 106,413.37 2008 Expenses 137,174.26 2008 Postage Escrow 34,722.81 Total 281,745.68 9,269.52 Cash on Hand 9,269.52 CVB Licensing Fee 07 Guide 3,646.59 CVB Licensing Fee 08 Visitors Guide 5,622.93 Check # Deposit Check Balance Balance Forwarc 113,545.20 1/2/2007 2007 Quebecor 56,277.00 57,268.20 1/8/2007 2008 Vision Graphics 636.16 56,632.04 1/10/2007 1 2,790.62 59,422.66 2009 VOID I 2/7/2007 2010 Brochures Plus 20,649.63 38,773.03 2/13/2007 2011 Vision Graphics 1,108.31 37,664.72 2/13/2007 Bank Fees I 2.00 37,662.72 2/13/2007 I 57.97 37,720.69 3/2/2007 2012 Vision Graphics 4,819.24 32,901.45 4/9/2007 2013 Vision Graphics 3,022.00 29,879.45 5/9/2007 2014 Vision Graphics 4,210.28 25,669.17 5/29/2007 1 2,553.75 28,222.92 6/4/2007 2015 Vision Graphics 3,877.61 24,345.31 6/7/2007 1,705.00 26,050.31 6/15/2007 3,043.75 29,094.06 6/22/2007 2,353.75 31,447.81 6/29/2007 2,592.50 34,040.31 7/3/2007 2016 Vision Graphics 2,900.10 31,140.21 7/6/2007 2017 Brochures Plus 1,832.44 29,307.77 7/6/2007 8,028.75 37,336.52 7/13/2007 8,166.25 45,502.77 7/20/2007 3,510.00 49,012.77 7/27/2007 8,750.00 57,762.77 8/3/2007 1,575.00 59,337.77 8/3/2007 2018 Brochures Plus 7,290.00 52,047.77 8/8/2007 2019 Vision Graphics 3,652.91 48,394.86 8/8/2007 16,228.75 64,623.61 8/17/2007 14,973.75 79,597.36 8/24/2007 16,277.00 95,874.36 8/31/2007 4,766.25 100,640.61 8/4/2007 2020 Brochures Plus 13,590.00 87,050.61 9/13/2007 2021 Vision Graphics 3,314.50 83,736.11 9/14/2007 5,457.00 89,193.11 9/20/2007 6,198.75 95,391.86 9/27/2007 19,110.00 114,501.86 10/2/2007 2022 Brochures Plus 4,442.00 110,059.86 10/5/2007 | 8,530.00 118,589.86 10/12/2007 2023 Vision Graphics 500.00 118,089.86 10/12/2007 11,363.25 129,453.11 10/22/2007 6,867.50 136,320.61 10/24/2007 4,160.00 140,480.61 11/1/2007 2024 Vision Graphics 750.00 139,730.61 11/5/2007 1 4,330.00 144,060.61 11/5/2007 2025 Brochures Plus 5,300.00 138,760.61 11/16/2007 | 9,577.00 148,337.61 12/3/2007 2026 Brochures Plus 23,340.00 124,997.61 12/3/2007 | 552.00 125,549.61 12/4/2007 2027 Vision Graphics 693.63 124,855.98 12/14/2007 4,610.00 129,465.98 1/2/2008 2,240.00 131,705.98 1/10/2008 2028 Quebecorl 57,895.00 73,810.98 1/15/2008 2029 Vision Graphics 741.13 73,069.85 180,368.59 220,843.94 Shaded Cell--B@lanced with Bank Statement Estes Park Convention & Visitors Bureau Memo TO: Town of Estes Park Community Development Committee - Trustees Bill Pinkham, Chuck Levine, and Dorla Eisenlauer From: Peggy Campbell, CVB Stakeholder Services CC: Tom Pickering, Peter Marsh Date: March 3,2008 Re: CVB Stakeholder Services - 2007 Year End Summary Report The goal of CVB Stakeholder Services is to develop strong partnerships with area businesses. Our shared objective is to promote tourism by providing the best possible information to visitors and prospects. The CVB accomplishes this by educating stakeholders on CVB benefits and services, by providing our stakeholders with exceptional customer service, and by continually improving stakeholder services (products offered). The third full year of the CVB's operation yielded significant improvements over 2006. Overall revenue increased 45%, the number of out of town stakeholders also increased by 45%, and stakeholders who purchased CVB services increased by 18%. CVB Stakeholder & Member Services 2005,2006,2007 Comparisons: Service 2005 2006 2007 # of Stakeholders Supported (all have web listings) 812 875 878 # of Brochure Racks Fulfilled 151 207 239 # of Enhanced/Group/Book Now Web Listings Fulfilled 255 497 768 # Web General Leads/Group Leads Fulfilled 54 62 64 # of Total Fee Based CVB Services Fulfilled 460 766 1090 $ Amount of Website Services Fulfilled $62,576 $78,457 $101,475 $ Amount of Brochure Rack Services Fulfilled $19,425 $27,900 $35,325 $ Amount of Group Leads Fulfilled $6,500 $8,250 $8,750 $ Amount of Shuttle Ads Sold N/A N/A $11,210 $ Amount of Out of Town Stakeholder Fees * N/A $42,633 $69,612 $ Grand Total CVB Services/Membership Fees $88,500 $157,240 $226,372 # Out-of-Town CVB Stakeholders 16 44 64 # of Stakeholders who Purchased CVB Services 171 229 270 % Revenue Growth - CVB Services/Membership Fees N/A 79% 45% * $3,000 Business License Equivalency Fees Collected in 2005 1 .. Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee - Trustees Pinkham, Levine, and Eisenlauer From: Teri Weldin Salerno, Visitor Services Manager CC: Tom Pickering, Jacqueline Halburnt and Lowell Richardson Date: February 29,2008 Re: January and February Visitor Services Report 1. January Visitors Center Traffic The center experienced a 14.5% increase in Visitors Center traffic over January, 2007. We had 3,947 visitors this January, an average of 132 people per day. Last year, we saw an average of 115 people each day, for a total of 3,448. In January 2007, we experienced a 51% increase in traffic over January, 2006; therefore, our trend illustrates that visitor counts are continuing to increase at the center in January, but not as pronounced as the increase we saw last year over 2006. 2. January Telephone Calls Visitor Services staff fielded 7% fewer telephone calls this January over January 2007: a total of 991 calls this year, as opposed to 1,063 calls in 2007. The average number of calls per day in 2007 was 35 and this year it was 33 calls per day. 3. February Visitors Center Traffic The center experienced close to the same number of visitors this February as in February, 2007. We had 4,987 visitors this year, for an average of 172 people per day. Last year in February, we saw an average of 176 people each day, for a total of 4,937. In February 2007, the center experienced a 141% increase in traffic over February, 2006, so this is a significant difference over the increase we saw last year. 4. February Telephone Calls Visitor Services staff fielded slightly more total calls this February over the same month last year. We received 1,213 calls this year, as opposed to 1,195 calls in February, 2007. This equals an average of 42 and 43 calls per day, respectively. Please note that the extra day in February, 2008, effects the calculation of our averages. Estimates for visitor traffic and telephone calls were used for February 29, in order to complete this report by the deadline. 5. Volunteer Ambassadors The Ambassador Organization will soon be publishing an article in the local newspapers to describe the organization and let our community know that the Ambassadors will be recruiting new members over the next few months. The organization has remained quite stable over the last couple of years, with around 70 volunteers; however, as the busy season approaches and visitation continues to increase, we want to be sure that there are enough volunteers to fill the schedule. 6. Estes Park 2007 Visitor Guide: Distribution from the Visitors Center So far this year, we have distributed over 2,600 Visitor Guides through the Visitors Center. This distribution includes walk-in visitors, other town departments, area businesses, and conferences attended by Julie Nikolai. 1 Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Julie Nikolai, Group Sales CC: Tom Pickering, Jacquie Halburnt Date: March 3,2008 Re: Estes Park Conference Center - End of Year Report The Estes Park Conference Center underwent a major "facelift" this year. Built in 1991, this was the first full rejuvenation the center has experienced. We replaced all carpet in the ballroom, atriums, byers etc. New lobby furniture was purchased, drywall repairs were made, refurbishing of the wood work and new colors for paint were chosen. In addition, new banquet were chairs (363) were purchased and are also in place for a more cohesive look with the new color scheme. The facility is in good shape and shows very well. The darker jewel tone colors compliment a more contemporary 'Rocky Mountain Elegance' style. The updates have been well received by conferences and groups. With the new d*cor in the Conference Center, professional photographers were hired and spent time shooting the facilities in use with groups, as well as with facility only shots. Current trends are to include people in most shots so we have combined the two and will now have the means to update websites and create a new conference brochure. In 2007, the Conference Center hosted a total of 78 groups. This included 54 conferences. With an average group size of 203 people, participants stayed an average 2.66 nights. While the actual number of groups appears to have fallen in 2007, the average size of groups increased dramatically and the length of stay saw an increase as well. During the renovation processes in spring, we worked around group bookings as much as possible, but the center was closed for 32 consecutive days. This accounts for some of the decreased numbers. In addition to conference groups, the center also hosted 18 local groups with an attendance count of 4743 people. This number also showed a slight decrease in groups, with lower attendance numbers at events. While the total number of groups that visited the Conference Center presented lower numbers, the size of groups and length of stay for groups were very good. Based on an ROI formula set by the Destination Marketing Association International, the total value to our community was in excess of $5 M. This value is based on conference groups and does not take into account our local/civic groups. While these groups do spend taxable dollars in our community, they are not included for ROI purposes in this report. 1 Estes Park Conference Center 2001-2007 Attendance Figures: CATEGORY/YEAR 2001 2002 2003 2004 2005 2006 2007 Number of Conferences 75 79 69 78 84 77 54 Number of Conferees 10,098 10,044 7,998 8,297 10,043 9,028 10,983 Number of Civic Users 14,753 14,585 12,045 10,552 8,863 6326 4743 Conferees Spending $4,725,000 $4,670,460 $3,761,059 $4,065,550 $4,041,505 $4,041,623 $5,072,608 I believe the reported group counts in both conference and civic categories are somewhat skewed and are actually higher than this report shows. The Holiday Inn switched computer systems mid-year in 2007 for their full operation. The meeting room reservation system went from a manual folder system to the new computerized system and this required entering a great deal of group data, sometimes done several months after the event was concluded. All group records do not appear to have been accounted for when the switch occurred and were therefore not included in my reports. Their sales department has worked with me to revise group counts when more missed groups were discovered, but I feel there are still others that have been overlooked. â€¢ Page 2 Estes Park Museum Memo To: Community Development Committee - Trustees Pinkham, Levine & Eisenlauer From: Betty Kilsdonk, Director, Museum/Senior Center Services Department CC: Jacquie Halburnt; Lowell Richardson Date: March 6,2008 Re: Estes Park Museum Monthly Report March Programs March 8,2 PM. Longs Peak, Historic Icon with Jim Disney. Former Larimer County Commissioner Jim Disney has climbed more than 350 mountains in the Western U.S. and Mexico, including all 54 of Colorado's Fourteeners and all 126 named summits in Rocky Mountain National Park. A painter, he has twice been an RMNP Artist in Residence. His program is a colorful overview of the human history of Longs Peak and how the mountain has impacted human activity in Colorado. Free. Sponsored by the Estes Park Museum Friends & Foundation. March 29. Women's History Month at the Park Village Playhouse. Social time: 11:30 AM. Lunch: Noon. Program: 1:30 PM. Wild About Harry: Reflections of Bess Truman, presented by Kay Kuhlmann. Tickets for the program and lunch are $15 and must be purchased by March 21 at the Museum and Macdonald Book Shop. Program-only tickets are $5.00, available in advance (until March 21) and at the door beginning 1 PM on performance day. All events are located at the Park Village Playhouse, 900 Moraine Avenue, below the Other Side Restaurant. Sponsored by the Este Park Woman's Club, the Estes Park Museum and the Este Park Public Library Foundation. Proceeds support the Estes Park Woman's Club Scholarship Fund. Exhibit Schedule An exhibit scheduled for this fall, which was to have featured art works from a private local collection, was cancelled due to the collectors' move from Estes Park. This event provided staff with an opportunity to rethink and adjust what had been a very aggressive exhibit schedule. We are cutting back on the quantity of exhibits over the next few years to facilitate longer lead times and higher exhibit quality. The schedule will also provide time to ready our facility to host the 2009 Colorado-Wyoming Association of Museums conference. Our new emphasis will be on one large exhibit in the NPS building and a few smaller exhibits in the main gallery changing exhibit area each year. Herb Thomson Remembered continues as planned until April 11, 2008 (Main Gallery). Before Estes: Evidence of the Native American will open April 25 with a free opening reception from 5 to 7 PM. The exhibit runs through March 1, 2009 (Main Gallery). High Country Health & Medicine, currently on exhibit, will be extended to January 4, 2009 (NPS Building). Quilts, featuring examples from the Museum's extensive collection of late nineteenth to mid twentieth century quilts, opens January 30,2009 and will run through January 3, 2010 (NPS Building). Altered Landscapes, exploring Estes Park's history from the perspective of both natural landscape changes and humankind's attitudes toward and uses of the land, opens March 13, 2009 and runs through September 29,2009 (Main Gallery). Elk: A History opens October 2, 2009 and runs through April, 2010 (Main Gallery). Professional Activities I am currently reviewing award applications honoring history projects in Colorado as the state chair for the American Association for State and Local History's Leadership in History Awards program. In May I will be promoting our 2009 Estes Park museum conference to about 100 museum professionals in Sheridan, WY. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None â€¢ Page 2 Estes Park Museum Ja[[13[1481[of 2@@8 January 2008 Attendance Gallery Visitors 244 Programs and Tours 76 Group Meetings and Rentals 141 Total Attendance and Programs 461 Programs and Tours Capacity 133 Programs and Tours Percentage Utilization 57 Museum Programs and Tours: 1-19 Breaking Through the Clouds program 23 1-25 1960s/Heath & Medicine Exhibit opening 53 Meetings and Rentals - Museum: 1-7 Car Club 35 1-13 Johnson Rental 50 1-31 Fairgrounds meeting 56 Total January Attendance for Estes Park Museum 600 522 500 461 404 400 300 263 - - 200 ---- 100 - - - - 0 0 ,111 2004 2005 2006 2007 2008 Closed for remodel in Estes Park Senior Center MenI) To: Community Development Committee - Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell, Senior Center Director Date: March 6,2008 Re: ESTES PARK SENIOR CENTER - Monthly Report Estes Park Senior Citizens Center, Inc. (EPSCC) Update: Fundraiser dates have been set by EPSCC for 2008 and include several public events: â€¢ Duck race, May 5 â€¢ Four breakfasts: June 14, July 12, August 9 and September 6 â€¢ Rodeo ticket takers: July 11-16 â€¢ Ice cream socials: June 28, July 20 and August 23 â€¢ Longs Peak Scottish-Irish Festival Parking: Sept. 12 and 13 â€¢ Annual pie auction: November 25 MARCH SENIOR CENTER PROGRAMS / EVENTS March 4 Senior Center Board meeting March 6 Final session - Beethoven Symphonies course March 8 Day Trip: "Frozen Dead Guy Days and Black Forest Inn" - Nederland, Colorado March 11 "Public Schools: A Tragedy Can Be Reversed' by Dr. Milt Garrett March 12 Day Trip: "Inspiring Impressionism: Denver Art Museum" March 17 "St. Patrick's Day Luncheon" - All the trimmings and music by The High Country Strings Additionally: Tuesdays: March and April - *Shakespeare for AlI" course series continues Tuesdays and Thursdays: "Chair Massages" -by Pat Boyd CMT Regularly scheduled programming also continues with a wide variety of drop-in events such as Tri Fit and Tai Chi fitness classes, cards, arts and crafts group, pool and games, blood pressure checks and more. OSHER Lifelong Learning Institute (OLLD: The Senior Center provided support to Colorado State University to write a grant to the Colorado Department of Higher Education to jumpstart Fall 2008 OLLI courses via the Senior Center. Results are pending for the grant awards. Community interest remains for this form of programming as demonstrated by a focus group conducted by the Senior Center this past fall. Public Relations: All area churches were contacted to specifically encourage use of the Meals on Wheels program. We also invited pastors and staffto tour the Senior Center and offered to do public programs for area churches and their related groups. This winter we contacted several Front Range Senior Centers to inform them of summer fundraisers and local events. We typically see 6-8 Senior Center tours coming each summer for tourist activities, Senior Center events and Museum tours. An email distribution list is now established for announcements of programs, events and newsletters. Currently there are approximately 100 households on this list receiving regular promotional materials from the Senior Center. STATISTICS: 1.31.08 Senior Center statistics - attached ACTION ITEMS: None RECOMMENDATIONS: None BUDGET/COST: N/A 1 Estes Park Senior Center - Meal Programs Report 1.31.08 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month January = 354 2004 Total = 4,017 2005 Total = 4,876 2006 Total = 4,651 2007 Total = 4,056 - 600 2008 YTD = 354 - 500 - 400 1 - 300 - 200 - 100 IIIIIIIIIIII0 JFMAMJJASO N D -+ 2005 -2004 - 2006 + 2007 - 2008 Dining Room Meals Previous Month December = 539 = 59% capacity Current Month January = 646 = 61% capacity - 1400 Includes take-out meals ( 5 ), member ( 620 ) and non-member meals( 21 ) 2004 Total = 9,920 - 1200 2005 Total = 9,854 2006 Total = 9,275 - 1000 2007 Total = 9,588 - 2008 YTD = 646 >61 - 800 #~ -600 - 400 - 200 111111111111 0 JFMAMJJASOND - 2005 --â€¢- 2004 - 2006 YTD --- 2007 - 2008 Senior Center Meal Programs Report 1.31.08 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 - 2004 898 1400 /7 7/- /1 '>42>~ :40- --i mo -+- 2005 12OO \ i\\*\- 970 1000 B~~;*~R* - 2006 800 946 - 2007 600 958 400 - 2008 200 Current Month 0 , January = 1000 ilip'ililif'~14'Q'll'814'@ Combined Meal Programs - Yearly Comparisons 16000 - 2003 14000 11,356 - 2004 12000 13,937 - 2005 10000 14,730 Il 2006 8000 13,926 - 2007 6000 13,644 - 2008 4000 2008 2000 Total Meals O | YTD = 1000 Senior Center Programs / Activity Attendance Report 1.31.08 page 3 Attendance at Activities and Programs Current month January = 810 (in number of visits drop-in and planned programs combined) - 2000 2004 Total = 8,643 2005 Total = 10,411 - 1800 2006 Total = 12,411 - 1600 2007 Total = 14,089 2008 YTD = 810 - 1400 - 1200 /2\ - 1000 - 800 - 600 - 400 - 200 111111111111 0 JFMAMJJASOND -+- 2004 Total -0- 2005 Total -+- 2006 Total -8- 2007 total -0- 2008 Previous month - December 2007 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 381 "Planned Programs / % Utilization"* 272 or 71% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs Utilization 427 Current month - Januarv 2008 Program Attendance Summary "Planned Programs" Potential or Ideal Capacity 188 "Planned Programs / % Utilization"* 169 or 90% capacity *programs as a % of ideal capacity /actual "Drop-In" Programs Utilization 641 Senior Center / Facility Overall Attendance 1.31.08 page 4 2500 â€¢ 2003 Year Total 12,510 2000 ---- 2004 Year Total 16,768 1500 â€¢ 2005 Year Total 17,857 1000 , I A 2006 Year Total 500 17,471 -+- 2007 Year Total 18,510 1 1 1 1 1 1 1 1 1 1 1 1 0 40/ , 2 /2 0,0/00 2 + 4-tr. -0-- 2008 Year to date 1155 2008 Senior Center Rentals 2008 Senior Center Non-Rental Users January Anniversary party (25) January TOEP meetings (6) February February Special Transit Rider Advisory (11) March April March May April June May July July June August Sept. August Oct. Sept. Nov. Oct. Dec. Nov. Dec. 2008 YTD = 25 2008 YTD =17 2005 rental users = 393 2005 non-rental users = 1295 2006 rental users = 426 2006 non-rental users = 286 2007 rental users = 721 2007 total non-rental users = 249 S t f f f f 0 2 22-2 0Â£00 HOW - M . 00 2 LA 89 w- * 2 moÂ©A r.-- In e Q 00 REÂ° M*# 533WS 71 32 .r 00 0 0 R g *5 2 22 22 2 2 32 32 32 f OON 00 Sgo@ O rn M N "1050 M -1- rn 1- C.q r--%-Mt- tr)-rotÂ·- 1.-ON 0 r- $000 hON Â© Ch %Â§ 00 01- ID 2 02 OUU- % 3 %658. 3 0 R.5. 1 r. 0 S *:2 ~ 1:.OUA M i&% ER E N E U Od Â£0 0 260'61 96Â£'L6E 60'61 t'Â£5'9Z Eff'L 60'6I 496'92 asuadxs[ 00UUUMUIEVV PUE UO!}eigdo 900'87 (804'Z6Z) COS'ZI 900'83 Â£09'gI 20Â¢21 900'81 Â£05'51 samupuodxo MONTH TO DATE YEAR TO DATE BUDGET vs. YTD JAN VAR YTD VAR. ratios Budget ental (County) 1 41,597 42,387 790 41,59 42 3 7 790 90 44,988 17,525 11,775 5,750 17,525 11,775 308,070 1 ations and Maintenance 5,475 7,31 (1.843) 5,475 7,31 ( 89,326 ervices (inside) 3,545 3,545 ~ ~ ~ 20,000 2008 2008 Total Revenue 42,03 47,0 8 5,061 42,037 47,0~8 51~ 1 10 5Ed'E 9Â£9'E 5Â£5'Â£ for Services (outside) 1,100 1,100 (374) COMMUNITY DEVELOPMENT (101-1600) Â·.red 408@10 iouunb 15 I u! Pok!0001 4unoo IiuM HIOUIes.Inquq,1 v[)I I JOJ JoJSUB-n 1!ullod BPIEI 4uno 0 1@UILE-I 'solrete snoouelloos!1AI z PARISON aintenance Expense 1@AO SOnUOAOIJo Kouo!01;Op/ssoox) 2 *Ze 2 ff 5ggg M 4- 4-h 0 00 N O 5 9 0 h I I 2 M "f e- chorn 2 22 22232 3 01% 2308 0 CD 0 3 0 0 -' 01 * 0 h of A M & i 3 9 E E 21 21 9 . EF it Zi %%0 5 Sm 0 0 0.9 ? 9 11 U 0, 4 :58 MONTH TO DATE YEAR TO DATE YEAR TO DATE (690'Â£) (Â£61'L 01) (6t'L'61) (690'0 089'9I (6fL'61) (690'Â£) 089'91 somlipuodxo JAN YTD YTD VAR ratios Bu2d~~e~ 30,419 13,883 (16,536) 30,419 13,883 (16,536) 268,610 215 (103) 318 215 5,000 '*1 019'FLE 1 t89'LEE (690'1~ IZO'Â£1 156'11 (690'1) 130'8 156'It II'Et Lti't 90I'Z (1 *0'E) LfI't jouguoluiew pue 91' 1 08'08Â£ I (011'2) L91'Ll LCO'fl (011,0 L9I'Ll 60'41 asuadxa oouuumu!0* pue uoquad 2007 2007 2008 30,338 14,098 (16,639) 30,738 14,098 (16,639) ROTECTIVE INSPECTIONS (101-2300) W COMPARISON osuodxa joueumuiew m 10AO QnUOAN Jo Koug!01Jop/ssooxiI xel OSn - @nUOAO.I DOJ lopUOA L y h a.> 9 g g 32 & 1 0% E h \2 g 6 82 0- Â» 9&, 9 8 523 05Â£3 0- > -C ~pange Change % Change %Change % Change from from ~~ Valuation revious Total Valuation evious ~00~a~ Valuation vious otal Valuation revious Total Valuation revious %LL- ZEâ‚¬'9817'* $ %92- 088'980' LE$ %8 199'802'Z,$ %â‚¬Z *6*'922'68$ %08- 1Â£6'399'83$ 0-1-A January $932,341 -43% $4,450,815 377% $2,030,683 -54% $3,487,495 72% $1,858,095 February $595,875 -41 % $2,782,210 367% $3,458,209 24% $1,471,444 $2,577,242 75% May $1,662,829 4% $2,100,174 26% $1,457,427 -31% $3,196,672 119% 0/0*2 8179'ELB' L$ %99- 'Ef'* LS' L$ %ZE L 89*'80'~$ 909*- 969'068' 1$ ,equle;des %88Â£ 96 L'ZOE'8$ %88- Â£94'809$ % LE **9'096'2$ %03- 9*918**13$ jeq0100 0/08*- 99Â£'963' UB %93- 99Â£'892'2$ %LE 990' L LO'Â£$ 56 LE 68046CE$ Jequlejea March $4,767,948 217% $3,439,128 -28% $2,995,104 -13% $3,045,601 April $2,098,150 -57% $3,399,901 62% $7,080,592 108% $1,529,733 June $1,281,895 -16% $6,372,224 397% $2,720,052 -57% $3,146,507 16% 6*9'EZZ'-2$ %898 88Â£8*9'EL$ 0/OEL- 38â‚¬'LZE' LS %08- 301'ZE'LS Ainr *LE'299'*$ %98 L Â£98'09*'Â£$ % L L- 869'99*' LS %Â£- LZ17' Lt79' 1$ isn5nv %9 L 99*'960$ %0*- 96 L'990'8$ %ZO L 0,0'Ett'Â£$ 5609- 0* L '099' l$ JeqUIGAON TOWN OF ESTES PARK 8008 - tool Aleluluns ullued 6u!Pling Allouovy 8002 D-LA 1!uued Bu!PI!nEI\8002 'ZODE SlbIOdabl\SlbIOd31=I 3.1-Va-01-ElÂ¥3*\SlyOd323\6u!Pl!ng\Aep UIUJ00\BJeAJes\\ 1 1 Memo TO: Community Development Committee From: Jacquie Halburnt, Town Administrator Date: March 3,2008 Subject: Request for Payment of Interest on Cash Guarantee BACKGROUND: In 2007, David Habecker requested reimbursement of the interest earned on his money which was being held as a guarantee for subdivision improvements. Improvements required by the EV Development Code must be installed prior to final plat. If this is not possible, we allow a guarantee for the work in the form of: a. A deposit with the Town Clerk of a corporate surety bond in an amount not less than the Staffs estimate of the cost of the completion of all required improvements. Said surety bond shall be in a form acceptable to the Town; b. A deposit of cash in an amount not less than the Staffs estimate of the cost of completion of all required improvements; or c. An irrevocable letter of credit in the amount not less than the Staffs estimate of the cost of completion of all required improvements. Said letter of credit shall be in a form acceptable to the Town Mr. Habecker wrote the town a check for $27,600 as a subdivision performance guarantee. The money was returned to him in July 2007 without any interest paid. The town does not have a policy to pay interest on cash held for subdivision performance guarantees. As you can see, cash is not required, it is one of three options for a guarantee. Randy Repola made an administrative decision to not reimburse interest earned because there is no policy and because cash is not required. According to Bob Joseph, we may have a handful of cash guarantees per year. I spoke with Mr. Habecker and agreed the next step would be to submit his request to the committee. BUDGET/COST: Finance Officer McFarland calculated the interest earned at approximately $3,373 over the nearly 3 year time period we held Mr. Habecker's money. OPTIONS: 1. Continue to not pay interest on cash guarantees. 2. Adopt a policy similar to our electric deposit policy which states "All cash deposits retained by the Town will accrue interest at the rate set by the Colorado Public Utilities Commission (PUC). The rate will be adjusted as of January 1 St of each year to comply with the current PUC rate. Accrued interest will be disbursed when the deposit is refunded to the customer." Residential utility deposits are typically $100 and are held for one year. If the customer is in good standing after one year, will refund the deposit plus interest. We would however, recommend not refunding a reasonable administration fee. 3. Eliminate or set a limit on the cash option guarantees David and Susan Habecker 1100 Big Thompson Ave. PO Box 70 Estes Park, CO 80517 5862121 Date: 11-09-08 To: Jacquie Halbumt Administrator Town of Estes Park Box 1200 Estes Park, CO 80517 Re: Held Money Ms. Halburnt Enclosed find copies oftwo letters which I wrote to Randy Repola last year. I'm not sure if I sent the second one as we were leaving town at thattime for an extended paiod. Regardless, I amnow presenting themto you for your consideration and reply. If you have further questions, you may contact me at any time. Sincerely, ~ /7 Uu_~ ,/Z.'Z. David Habeck4- V I. 11.. 4 1 David and Susan Habecker 1100 Big Thompson Ave. PO Box 70 Estes Parl,4 CO 80517 586 2121 Date: 10-09-07 To: Randy Repola, Administrator Town of Estes Park Box 1200 Estes Park, CO 80517 Re: Held Money Mr. Repola, In reply to your letter of August 30,2007 concerning my request for some reimbursement of the interest earned on my money which the Townheld as a guarantee for subdivision improvements. You list three alternatives that were available to me regarding required improvements; a letter of credit, complete the improvements before building permits are issued, and a cash guarantee. This may be correct, but for some reason which I can't remember, I was required to submit a guarantee before I was able to sellalot, long before any building permit Regardless, the only issue before you is whether the Town has the right to invest my money without permission and when that is done, does the Town owe me the interest earned minus a reasonable fee. The amount of time the money is in lhe towns' possession is immaterial. The fact that the Town's objective is not lo subsidize developers is immaterial as the only subsidy was from me to the Town, not the other way around. You have said that it is the Town's policy not to pay interest on held money. Is this a written policy and where can I find it in the Municipal Code? Any Town policy must be established for a legitimate reason or purpose and has to be justified. So far, the only justification given by the Town to keep my money is because it wallis to. I think it would be in everyone's best interest to review this Gpolicy' through the proper committee and revise it as necessary. I'm only asking what is fair. Sincerely, David Habecker .. ... David and Susan Hal,ecker 1100 Big Thompson Ave. PO Box 70 Estes Park, CO 80517 586 2121 Date: 08-17-07 To: Randy Repola, Administrator Town ofEstes Park Box 1200 Estes Park, CO 80517 Re: Held Money A last Tuesday's meeting ofthe town board, I asked the board to review town policy as regards money held by the town as improvement guarantees and other things. Here is the text of what I said: "In October of2004, Susan and I wrote the town a check for about $27,600 as a subdivision performance guarantee. We finally completed the work and last month the Town sent us a check for exactly what we paid without any interest. Stupid me, I assumed the town would pay a minimal interest just like with utility deposits I talked wilh Mr. Repola and he said it wasn't town policy to pay interest on held money except for the utility deposits. Mr. Repola also says the town is now getting a little over 4% on held deposits, which means you realized a little over $3,000 on my money. I don't begrudge a reasonable fbe for the small amount ofpapenwvik involved buttokeepit all amounts to stealing, which is also not town policy. I would appreciate it if you would review all town policies to see if maybe a different interpretation might be made to facilitate a reasonable and fair division of interest accrued from all held deposits, and to make it retroactive." This letter is a formal requed which you can pass on to theappropriate people. I would like to emphasize that at all times, the improvement guarantee money in your possession was in fact mine, and not the town's. Ifyou were going to invest my money without sharing in the return, I think you should have requested my informed permission. Sincerely, David Hal,ecker . ~0. 31 4% M 60 A. RER UD>, 20-9 2-** CD =04 M. ./. N 0 Cr) 0 - <19 0 30 .C O 0 + 9 -O -c .E :3 .-0 6. 6 0 ka O ecl E > M = F.5 0.0 4 0 2 2. 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U U Zcq 0 2= g agE & Ed./.2 :1 0 -Ig & 50 E C - M< .2 % 8 70 U 2 2 <00 t. eCU ~ -0 .34 '5 2 M o k .* 41 85 - -a 2 * ..1 0.1 0 ... r 9 9 -C) 4% 4. A- SO 02 E 42: -@ 9 R E- .O ; M 4 30 cR E ccl C E tz : =Â·3 E D N -M 9 9 4 2. a -0- . 3 2 ti -50-0 -1 0 .= U= K-E d.c Â° E 4.E 3 9 29 -9 -8 *Zod . 4. 0 -C 4 9 E 2 k 2 1 g g 3 8652 . 283* 1/1 0 2 = a UD . t --00-2 .5 a b - 0-= .O > E A o 95UD E < .= 0.- 50 >1.0 u .C E .20 2, - L. .5 to 93 U -02- fiE. 2 -e v U ot 92 -2 U UD 0 -~ k EU 4 +L Ucdd M Eâ‚¬ w 20 E #23 04 U - E.Y U 5 k U E ob.% 05 M . ~1 - 0 44 E . 42 2 F E O 2 72 01 0 -C O UD S Ag 0 9 0 0 -B E 5 1 -2 2-g63% A BE -c, 5 >-cameo CE E .0 2 22 ~ ~ * â‚¬ 0 2 72 2 3 41 1 22 RE S Â·3 , im U E o < . 99 -0 â‚¬13= 0 3 .0 -0 5 00-% $ 1 4204 242.0 Rk= i 3 ~' 5 0 ~ u ~3 C . A C- 1; 0 th Z 0 U 2 *123 A k g 2 K -2 -0 1 48 0 8 &3Â£ . M = 2.E 1â‚¬= 3 48 0 8 2 0 * 2 R>. . .t u ~ - 41 11 MEE &3 Â§ E .2 @ @ -a = JM ~-= c-3 a. 8 0 -0 1 .* n.2 % 3 92 .0 K 29 5 1% 1 9 0 1 0 o RE 0.15. i -0 U UU UE= 1-1 00 U 4- U' 0 - 0 K C 2 0 0 - C U U 4 6- 4 2 2 5 94 9 W O ~t U 2 -0 = b v r o. o. A = -, A Â·0 * t 00 E. % i.% E s % 3 E @ 95 e .5 2 A 00 1 k ..... for the s y. The Housing Nee sessment provides the Estes and renters. ublic agencies an non- ate interests involved in projects Total Need for Additional Units by 2015 ey and p ed on 52007 rrent and future hou nd the available supply of roblems b t on have for is to provide a brief summary of the Housing Needs Assessment Total Catch-Up Needs t~]D)andngvar~~o~ ~her JO UOUENPU UE Mot tuallx ~ pu tukoIdtuoun 'IJAJAAOq OURII! uu oq lou pinoqs so a total of 2,143 941 puu Sul n U JAUq 'uoseos UIUIns LOOE @41 JO pug 041 le leg U! KJAIns 05041 JO SUIUIUIELISO.I 01 S! @IqUITUAU OUIO tuud ugg/Aloq d!4SUOUU u ol lueuodun s! JI sluednoo JUI!1-UE Xq soO!AIDS pUU ESTES VALLEY HOUSING NEEDS ASSE M ENT, JANUARY 2008 QUIOOU Bulsnoq uatil #v asolloul jokold,u# 1 41138@I s! pue peoldsop sjo ns K splotiosnoti o Koldtug JO FOUI :SUIsnoq su uollouni gueA sols) 941 u! s]!un IE!]uopis: 85 'KBual.Ino The allocation of needs :tween ownership Summary of Housing Needs STUDY OVERVIEW AND SUMMARY OF LECTED FINDINGS re is a clear gap in homeownership opp ange. Nearly 113 units 1/3 of all the Estes Valley. OUI JOUIUIn are lutll Sulsnoq loJ O.re sqofslied s uxiop Kq poiugluoidiuoo oq KIIEOP! 1Solli PInoM 1,10;Jo uorlismbou uv :51 UN 3 3 UIS!.Inol pUE 00!AJOS PIE pABeled Supnoq UOA!8 0113!idoidde s! le Upoluo Ki!.I!.q!8!P 41!M 00UlnSI IP aIOUI U0llos ooko 01 OUI!1 s! U 'SP-InSOID@.IOJ UI OS u! UU puu SES]loul Su 1 0103 0/* 10; pUEUI@p @le.Ioug DOE UOUEOUA I u!Sug BORS @nUOAO.I rism and construe as yead ouo Kluo suq 5134 1! Joups Sujuoz ve yea . average re se rate o about 2 nd Economic Frame licy as it is of need. Needed Introduction need to near 1,000 units in the oors ESTES VALLEY HOUSING NEEDS ASSESSMENT, JANUARY 2008 STUDY OVERVIEW eded for households with income se. Approximately Ienumod 00 ssosse poI 13 SUBBJOUOS :poinoS s}!un 0111 glu!1 XlgAO pol jugS s UO JUOUISSOSSE 13 UE 'JOADA\O UO!1!puoo 10118 and rental housing is a Units 8 gould KILmluniok PInoo SIO uoou X 113}UN UI OSE@JOU! UE pUE 50181 KOUEOUA Inluo u lulug units for a total Total Keep-Up Needs 'luouIdopAOp SU Up.IQUE O.InlnJ 103 @Iqu IBAU [ an estimate of 69 tirees, 2007 - 2010 smodde 91041 .41*laid 1131Ugl latijouu Jo 1UOUI JIOAO JOJ SUP 'UO!1 onilsuoo 1!M Su !Pagoold giopq SloofoicI juns!XO BUOUIE SIOAOI Kouednooo UOISS@021 0!LUOU000 0~q!Â§sod u !pu! lu@001 cials base policies he extent~ on the r/renter m allocate current 'Kal pA sfislu~~1 U UIOOUI OUI Butlinsuoo SogiI 'ouI 'solepossv oliH 221 units now nee e quate y ho nd JO SS UJAI additional rent O 91 - 50 0 2 t= 25* P OW O .b 1 % C,0 4 = 1% 5 - - M - â‚¬ O 4..0 2 .2 1 = 0 + e 04 23 .52 S -E ~ 8 01 QI 3 g~ E ob~ ,5 M.u-li 0 2 r on 2 3ge; -2 2 =2 = 2 -E -2 * .2=94* + .G c M T- _ .~ 0 ~ * .5 4 0 -0 4. 8728 3 ' 61 g#*2 4 - 2 g & U e 5 f $ cdt = i 0 2 0. a o 8-= 20. (4 2 UD >U=%2 0.1 0 .O 2 -9 0. CD 8 0 â‚¬ 0 g.2 E 6 % 04 't g C .C U U mill PRWBWE Ze@f' 50 2 5 Z i ~ /0 O U 4-AM=. C Ce Â¤ . .= I. tz* t E Â· 5 2 -3 & 3 : 91.3 0 ~4 50 @{28.%382 -6 4 E & 9 82/9 8 &= 04 E Â·% G u U t 224 u 0 4 0 7 0 ult 8 5 - a E O 0 . E< 8 1 0 81 2 e z s : 90 Ja.3 2 E ME?4* 2 9 1 m 2% CO~71â‚¬>A ~ 32'ZY Et 0 4 a .2=92 22 22 .6 3 al .molli tZ g 2 -M g =M M 2 p g ~ 4 % 3'Â·2 -8 .SEE 2225 = A- <- U U d 4 hn . 2 LE -2 -2 -M % 1 230 = 2*33129:4 2.St,ZE- .E 70 -0 5 ptuoa ... . 0 Â¢5 .4>>005 O d Â·Â¤ 4 u v Â·C c,6 Z 1 1% 9 --@ 1 g E M % E UD .2 E .C"00 w N .2 b M YE i ./. 8 Â·g q w U.X 9 222 g ~E.Q 81 -= A EN=Mâ‚¬U 40 0 G â‚¬ Ck.id .0 : U.i -2 -a 2 Â° 2 E * a e. -M a. O 0.9 cs .c Wl, 411 2 - 2 .5 %9:~ h = A b U O .51 2 2 E = E z 0 1 0 c 22 4 > 60' 0 M 0.2 i 1 32 . 4 0 r 4.5 -2 g M . -E =b -g = E -5 gM t U E -2 b â‚¬ ~W -6 =EN ocu ~ _e<29 Fr~Fl .2 = c .M %. - 1 8 E -2 5 3 iES@Lf EbE 60 1 Q = Ul < e El 00 eU== 9 .i 2 .8 8.8 .5 m z 0 C > UD -C -C m "3-90 4 bC E,E M M g â‚¬ 31 f Fs g<;Sg@Z i 8 g J @4 2 % 2 .9.03 5 ... O.1 C >b = kiwz*31â‚¬S 9 ff 9 1 ~ R 2 .QUM. Â£2~gRECM S~ 8 39*g E@t %>>1 0 200 0 8 8 t-- 2 = - M -1 -5 4- 4 -2 .1 3 0 1 2 2 4 9 6 -0 = UD E O = 5 U 13 (,6 M @25 222 -6 1 2 9.8 5. Â·A.3 ES u - b /4 kE. 2 C= 0 WOMÂ¢Bt:k EU RSU U KOUU U= M 0 -C = h 8 04 %2 53 3 omc 8Â»"02 ' â€¢ .. - 0.- 4 0.5 = U , .E t Â©4 5 C 2 M & 2 .5 bo E E O f.1 3% 4 2 t 0 99.2 R o 5 A 1 3 0 ce Â·c 05Â¢ 4 4 2 f. C .0 5 ./ .3 g k .2 2 AP f A 1 .5 2 2 ~E k E 2 4* (4 4 = E K O.- N +.5 60 4. P A 00%88 ers 4- CE.9 5 0 COO.= 6 m E Â·c it ~ S, E t? Â·~ 5 E '8 50 2 -co 0 :12 MQ<*mu EU.8 9 U. 0 0 -0 64 - fi 1 f S - 4 g gri g Z g ~ 0. 4 9? 9 .22 0 2 mao=O- 8 8 0 2 ENt * E -= 70 cs bo 8 - -- -t ~ E- cs < -6 K 8812 E N EME 8 U a 4*A==C,6 0 0 - 92 -Su O 5 Cd M h <tz a , In@#342 Â· b44 4 , &338 * E o Z â‚¬ 2 be uâ‚¬ CtÂ¢ Crt~fkM = 2 2 2 8-2 V .- 0 0 .50 g 4 1 5 9 -8 0 2 %gbE %12*1 Â£ 0 E -% 17 s, 1 1 21-M :~1 *4 .- 5 15 40.1 ~ JRmM1 u ce CS U -2 -2 1% 4 -9 1 -2 1 321 1 9 -2 K 2 2 1 0 9.8 ==so- 2 - cs E M -5 0 A .- 1-! U 3 a E .SU -=c/00 2 / . 2 C d - .2 0.1.- 0 54 5 M 2 7 , 1 7 t%1*i 50 0 9 2- . 8 2 - 9.5 S UD 1 , a a ze a -2 k -2 1 M 2 2 1 3. E & 11 7i i 2 2 = 6 E .G g 5 E :% 9 m b .5 % g 2 2% >1 0 * 4.-1 CS -0 2 = 99-52 0â€¢ E C OUU .0 >' d E a. U, E MEE 8 M * J* 1% 4 =0.11 n ah= ONÂ·.005 0 Unt: -5 * 24 a 8 Le = d O E 3 E E E 8 2 t' 8 2 2, E M 22 .H.= t-9* 9 2.Mt E 8 9, 0 Ed; 2.2 m u c BLE- -- U G *02-Ov.- U 0 0 0 =ts 20=.EME -ce-44 9- . S a E- 6/ , 4 = M U Al- O % ho 9- c ER R 8 a -0 Di, A Â©ENM .0 = 1-1 -= S t; 5 ~ E Â·gi) B .5 5 ~~ 0 6. O 8 9 0 2 + 32= S v.E W Z 5024 @EE Hel%21 .2 1 k .2 8 -g u 2 te uz *8 2 4 2 8 b '9 -2 Â·i Mi 2@5 8 -2 - WD :g -M -E 52 23 I G 70 cs u, 6.9 0% > 0 0 -BE & a~.~ 4 r t g 5 -.5. 4.82 10* â‚¬ 4 4 *98= 9 8%38%#â‚¬ -.- 406. 7 E E A .. ... e "= 2- 9 .- A U 8 Â·8 k ie N E N 1 12 8 M u:W. 2 0 5 0 = 22~d 163 E 0- c n.32:Â§021'JO *- >1 0 0 31 24 2 t s Â·~ 50 --22 Â¤' do 4 88 CS 9 -8 6. 2 E.u A aits= Â§225% 4-; OD Â¤261,2 :0 63 E: 41 im 0 â‚¬ 2 1 m * .3 3 :5 2 .1 i :g f 42 :% 2 Â· g u a.u 2 .g 04 1 3 1 i a 2 -2 4 1 1 2 m 50 W = 44 UD CD - 6 0 6. 0 U 0 = a 12 m * 2 -4 2 0 C 31 % f@ ~ f . 50 u 8 & 3 -~ 2 .2 2 E 82"2=208 .C U o E O = K ed*.514% 4 0435.5 NE A Z o . U B C ESTES VALLEY HOUSING NEEDS ASSESSMENT, JANUARY 2008 STUDY OVERVIEW ESTES VALLEY HOUSING NEEDS ASSESSMENT, JANUARY 2008 STUDY OVERVIEW m owne e unable nt they often relocate to unities niors no reme sonne cation accommodations is shifting - between the number of homes could result in a loss of employees, they provide an opportunity to acquire free-market units for 11 not becom fill jobs vacated by retiring gle Koqi lopinoE[ U~SUOI113ZI lnO UOULIOAA Supsnoil OIqup.IOUE @AE4 lou 41 u! splotpsnoq 018501 1IO issatisfaction with housing is the inability of renters to move into resort communities (69%) ing to of renters in the Estes V e to increase as standards, cost is the most frequently cit eowne The senior population is growing faster than the a whole. By 2015, moving into ors wil JO %9L :OATI 01 soould Su OUIOOU!-M *!Un 10)pUUI-094 BULI!nbon iOJ Oluud possoidxo s! sioKOIduug u!~sns puu 41*018 qo f Uoddns 01 popagu aIE 11341 suun Suisnoti JO Sluok[ 000Z ooups 95IE OSE@JOU! UE S 41 u! Wal U 04 up s@!OU@!0!Jop lual.InO SSO.IppE 01 pop@OU Â§1!un Sulsnoq JO loqUInU @Ip -- OSEOS +39 Kpeou Bu 1xou 241 ls Z K sl!un Bu!snoII goioJ M gloUI REL J 041 0113.IOUOS LI!101 O013IdaI 01 P 041 41!AA POIdnoo s 666[ UI uuqi sqo[PaHyun Su -u! puu sqof pollyun 'Su!p/'~0101 lulnow u posneo seq s!41 Market con ions are ely 2.4% of Estes Valley household had at Z jnoqU 'SJOKO KiolugAU! 08Â·Ie UO E K seniors, up fro creased 9 percenta e %. If this trend continues conversion into affordable housing. e overall 2oyI;2 0!A osn SOOLId }SH 'UOOS OSi 11 lugool 1134 Iuuo!1!PPE I Sols .s.reaK, ACOJ nO.Itil @nuiluoo I OUI Ip!4At '101.IBUI IUJUO.I 041 OUI Su!]Insuo 0 6002( "OUI 'solepossy ONH .OUI Su!]insuoo sooki "ouI 'soiupossy OHZ[ mited, The percent of approximately Special Needs vey indicate tha tal Market Housing Needs and Gaps 39!108 Ug@q @AUq UE 'O UE retirees MOU 019 p sjoild Su!u stimulated by vacati n supply is declining, more econorni XI[epodso UAA MO r mounta cons ally, seni puu Bu!}IrLION lutll pue 'tualqoid E s! SU!snoq 0010JIJOM Jo Ki!.I!.qu!!EAE 1110 }SOW ujuial pue 01!4 01 1!now!.p 2.IOUI OUIOO@q suq 1! ID@J Rueul @I!11/A 'loplet~ uo (Looz up Et Jsupt le 01 9003 u! 6 I) KId.mils poduinf suq KOIIBA SalsE[ 041 u! SoinsolooloJ Jo loquinu 041 SO.Insoloo.IOJ 01!4/* .(%3'I) Sl!.un poidnooo-19UMO IB}Ol JO 98131u0oiod I<elus u XIUO luosold.-I ZIns inq ployees 2.Inin; 41! suialqoid NulsnoH