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PACKET Community Development 2007-10-04
Preparation date: 09/26/07 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE October 4,2007 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEMS: i) Rooftop Rodeo Committee Membership and Officers - Request Approval ii) Stanley Park Fairgrounds Marquee Remodel and Relocation - Request Approval b) REPORTS: i) Marketing Committee Report ii) Media & Public Relations Report iii) Group Sales Report 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEM: i) Catering for All Occasions 2008 Contract - Request Approval b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEM: i) Development and Building Fee Waiver Policy - Request Approval b) REPORTS: i) Community Development Financial Report ii) Monthly Building Permit Summary 5) ADMINISTRATION DEPARTMENT a) ACTION ITEM: Preparation dak: 09/26107 Revision date: i) Transfer of Title of the Nordic I & 11 Easement - The Reserve Open Space - Request Approval b) REPORTS: i) Transportation Discussion/End of the Season Report NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. hp LaserJet 3015 ful . HP LASERJET FAX invent Oct-1-2007 12:06PM Fax Call Report Job Date Time Type Identification Duration Pages Result 861 10/ 1/2007 12:01:45PM Send 5869561 0:45 2 OK 862 10/ 1/2007 12:02:35PM Send 5869532 0:42 2 OK 863 10/ 1/2007 12:03:22PM Send 5861691 0:51 2 OK 864 10/ 1/2007 12:04:19PM Send 6353677 0:39 2 OK 865 10/ 1/2007 12:05:04PM Send 5771590 0:51 2 OK r i Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Events CC: Randy Repola & Jacqueline Halbumt Date: October 4,2007 Re: Approval of Rooftop Rodeo Committee and Officers for 2007/2008 BACKGROUND: Each year Rodeo Committee Officers and Membership is approved by the Town Board. Attached is the list of the newly elected officers and the current membership list. Elected Officers are as follows: President - Howell WAght Vice President - Joyce Kitchen Secretary - Michelle Purdy Treasurer - Steve Juedes Committee Members: 2006 2007 Active Members: 31 32 Senior Members: 7 8 Interns: 2 6 Total Members: 40 46 BUDGET/COST: N/A ACTION: Approve Rooftop Rodeo Officers and Membership as presented. (see attachment A) 1 f . 2007 - 2008 Rooftop Rodeo Committee - Officers 1 and Members j ACTIVE MEMBERS INTERN MEMBERS 1 Barker, Jeff , .Ankrom, David Belo, Cora Arnold, Jeremy ·Belo, Levi _ m w . ..... . . - 2 .Brelidn, Ed - Cleveland, Gary Hutchison, Ginny Culhane, Carolyn , Larson, Jan Culhane, Meagan Larson, Terry Davies-Vigil, Amy Holgorsen, Debbie ASSOCIATE MEMBERS :Indermuehle, Carol Bell, Bob . Juedes, Nancy Brandjord, Cindy Juedes, Steve.- Treasurer , Cunningham, Garol, Kemper, Brian Downing, Bobbi Lewis, Ed . , Indermuehle, Jerry Moor, Don Kitchen, Wyatt Mufray; Sean % Phbian, John . . Mutschler, Art EVENTS TRUSTEE / LIAISON Mutschler, Ruth . ,r Eisenlauer, Dorla Nickel, Fred QUEENS Purdy, Michelle? Secretaty - Vendegna„Tori -Queen - Ryan, Jessica Coffman, Brittany - Lady in Waiting Spahnle, John Spahnle, Wini EVENTS STAFF Steadman, Karen Button, Laurie Taylor, Ann - Mayhew, Tim *~ Taylor, Cindy Matzdorff, Carl Therrien, Linda . _ ' Winslow, Bo Therrien, Michael Thompsbn, Donell Vigil, Ben Wilson; Steve ' Wright, Howell- President Wright J'Ann SENIOR MEMBERS Adams, Jo. Cunningham, Don Jenista, Chief Kitchen, Joyce - Vice President Mcphee.Dage McPhee, Judy Seifert, Bob r Seifert, Mary Jo f. Estes Park Convention & Visitors Bureau Memo TO: Community Development From: Bo Winslow - Fairgrounds and Events CC: Randy Repola & Jacqueline Halbumt Date: October 4,2007 Re: Marquee remodel and relocation BACKGROUND: In continuation of the remodel of the Fairgrounds at Stanley Park, we would like to improve the marquee located on the property. This sign is outdated and in great need of repair. The trees in the area have grown and are now blocking the view of the sign. The sign needs to be moved approximately 75 yards to the east, so it can be seen. Existing pylons and cabineVframework will be repainted and used again. Logo and reader board will be new along with new changeable letters. (See attachment A for logo design) A request for bid was sent to seven sign companies, with three bids received: Gardner Signs $12,984 Shaw Sign and Awning 12,800 DaVinci Sign Systems. 7,652 BUDGET/COST: The money to do this project will come out of the building remodel account, 204-5400-544-32-22, which has approximately $17,000 in it. ACTION: Recommend contracting with DaVinci Sign Systems to remodel and relocate the marquee at the Fairgrounds at Stanley Park for $7652.00. 1 E : Di 0 6 1- "0 Z ¤ 0 M W 8 0 ED -« 5& W J l= g 144 U) 00,- 20: g 44£ M C,1 :X,4J h in k · 0 n <0 6, 0 0 +3 2 4 ~ G E k & 0 >42 ; 2€ 1. 0 @4% 2 12 44 -15 e r: a ED)23 ZMO ALK -4 +0=2 21 02 8 2 db E 4 *'1 00 0 1*67 9 TANLEY P K FESTIVA TEEt. i UPCOMINGEVEN . -t . . 1 I .' , . 1 1 .... i i.-- . .. .. 2 1 . 1 3 W I i .4> L - . 6 .1 A . 0 . 11!1 .. A - A . 19 44.t * UPCOMING EVENTS: ' I. WOOL MARKET: June 16 &17 ROOFTOP RODEO: July 1015 SCOTTISH FESTIVAL: Sept. 6-9 1.. . I - . .. I € ,- - 1 . -£, I. . . - - :Ir - .... . .... . a.... 7 - ,.i , 4 ',m:.,27*i:/95/* 41VIM@rh 1/ .. f 49:. 114,4:5:ji# . 'H 411 ..·:4*# ':. . ff Ke,k !7 .k 54,·•$50,1 . 4. • 4-51%•42."g/** D I. ..1, 94 - 4• CBLE/tek 1 ,¥2,5.44*?* · ,*ze>- . . .*172~*Zie: %,f '91/4 L . 'A. , .,Br . . ...N . I ,£3*5*~r 1 .. .re. · 4 , HA¢&- ,2 ' "i<%. .*fk - 429 < . 6 X. 4 . ...GM. -. Al .0,-,4 #WAS 4. €ham:.14 -. ./ . ··:G~ (:466@1; 97*:r'f;13(927/47,46;'.A "'• ..r I 1 . I'.8 p ·11 - I .. 0 . ... -, , I. t- D - . G A> L . THE FAIRGROUNDS ~. STANLEY PARK A. :i · 4. UPCOMING EVENTS: WOOL MARKET: June 16 & 17 ROOFTOP RODEO: July 1015 SCOTTISH FESTIVAL: Sept. 6-9 2 -. .E - . & ./ f I . . . . J -- -4.- . *252,4 73 -35&2.' 1.:* P. P. - . - 1 *273 :402 - 4':291442#*3-~ 3 41™dbet# ly**0~ flik /#21135/ 10.:euREO, 9'WL. . .2~P*19~R*Mar'.:*Alk. 45'954»44-25'I~¢2: f 1-,M 4 *¥*'sv#*1527***r,;13513 4/ pi~i~**(~-i 1.44 Akilf:,Br .. I. . / 11 - 47 / . .A , · , /Jil ' ~.t#iF.-9 ® . ~ 49 .t:9' 6 4 : 6 t. r ..k, . . . . j'te . I 4 f?i f' .,.. ~144 1 113*~ ther,n-,«sde,~ce.of/(len,/tica,ja-1 *2*3 SIGN SYSTEMS. INC. Phone: (970) 203-9292 Fax: (970) 203-9293 4496 Bents Dr. Windsor, CO. 80550 Toll Free: 1-866-DaVinci Kevin J. Callihan ® .@Qm 6- []#*11 E-mall: kevin@davincisign.com Sales Consultant www.davincisign.com ii//12= EliA.'"'Elt i,Wr~111.a Bill To: Stanley Park Job Reference: Pylon Sign Attn: Tom Pickering Drawing # 07-293 Estes Park Fairgrounds Job Address: same Estes Park, CO Phone: 970 214-9227 Fax: Sales Person: Kevin Callihan Date: 24-Sep-07 Contact email: Design, Manufacture and Install: A - Remove existing pylon sign, attach new base plates and move sign approximately 75 yards to east of existing, field repaint cabinets, new readerboard and upper cabinet faces, re-lamp both cabinets, provide new change letters (400) and storage. $7,652.00 Plus tax, permit and permit accrual fees if applicable El Monument structure by others El Assumes monument is constructed of block with the stone veneer (all by others) to be finished around the sign displays after they are installed to the block Assumes customer will have a designated Windows 98 or newer PC for operation of electronics Communications lines to display from PC into existing monument by others x Any possible required licensed engineefs review, stamp and/or changes to shop drawing would be additional Permit fees based on actual cost plus secural fees Assumes adequate access to work areas Final electric hook-up to sign by others All signs are 120 volt primary unless otherwise noted 277 volt is available on most displays for additional charges DaVinci Sign will not be responsible for damage to unmarked utilities, sprinklers or telephone lines that may occur while installing signs 21- Assumes normal soil conditions for foundations, inadequate soils, high water tables, may require additional found. Work at additional cost to owner, 2L Standard terms; 50% deposit, net 10 upon substantial completion, monthly progress billings will be by percentage of completion. Thank you for the opportunity to be of service to you! THE ABOVE PRICES ARE SUBJECTTO APPLICABLE TAX & LOCAL PERMIT FEE. ALL PRICES VALID FOR 30 DAYS ONLY. Finance charge of 1 % per month on all past due balances Sign remains the property of DaVinci until paid for in full Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Contract not binding until signed by an officer of DaVinci Sign Systems, Inc. DATE ACCEPTED All material is guaranteed to be as specified. All work to be completed ina workmantike manner according to standard prices. Any alterations or deviation from above specifications involving extra costs will be executed only upon written orders, and witt become an extra charge over & PURCHASER Title above the estimate. All agreements contingent upon strikes, accidents or delays beyond our Performance by Buyer is Personally Guaranteed by the Undersigned control. Our workers are fully covered by Workman's Compensation Insurance DAVINCI SIGN SYSTEMS, INC. Signature BY TITLE 11>411><11><11 11 11 11 11 1 , Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Peter Marsh, Director of Communications CC: Randy Repola, Jacquie Halburnt Date: September 28,2007 Re: CVB Marketing Committee - October 4,2007 REPORTS: as of August, 31. 1. 2007 Visitors Guide Requests - In year-to-date comparisons, hardcopy requests are 7.86% behind 2006. Most of that slippage continues to come from Coastal states (-15.5%) while our primary market region of Midwest states, Texas, and Colorado are experiencing only a 4.2% dedine. Even at that, this year continues to be ahead of 2003 and 2005 for this same period. 2. Visitors Guide Downloads - continue ahead by 37,930 or 25% compared to this same period last year. 3. WATS line calls -are up by 3.45%, or 427 calls in August. 4. Magazine Advertising - ad generated requests for visitors guides are improving, running only 10.1% behind last year at the end of August. Some of this drop can be attributed to the quantity of guides being downloaded. Some of this decline can also be attributed to the drop in requests from Coastal state readers mentioned in point 1 above. A third cause is two publications that experienced readership service errors in the March/April issue. 5. Internet Advertising - a. Google Keyword campaign is generating 5 times more click-throughs than this time last year. Our Cost Per Lead Acquisition remains at a low $0.33. b. Colorado.com national campaign is averaging a click through rate of 1.92% (norm on Colorado.com is 0.2%). c. Regional campaign on PosVNews, Channel 4 and Channel 9 web sites for September ran through last week for fall weekend events. 6. Web Site Activity Report - This month I have included our Website User Activity Report which shows what the usage levels are for various website activities. Most of the activities listed are self explanatory, others may not be. So, here are some more definitions. 1 ' Definitions: Visit - (also Unique Visit) one computer accessing the web site an unlimited number of times (usually within a specified period of time). A visit is Identical to counting a magazine subscriber once, no matter how often the subscriber returns to read the magazine. Page View - exactly that ... the number of times an entire page was viewed. Request for Proposal - a meeting or large group requesting a bid from Groups Sales. Mem Listing Updates - when a stakeholder changes their web listing Book Now Click Throughs - when a user clicks on a lodging property's booking engine. Stakeholder Click Throughs - when a user clicks through to a stakeholder's web site. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: NA • Page 2 € 1 1 O 0 0 0 0 0 0 0 0 Activity/Month Jan Feb Mar April May June July Aug Sept Oct Nov Dec Totals Contact Us 41 35 32 45 63 87 75 62 55 46 41 54 636 Guide Request 1,209 1,249 1,618 1,485 1,709 1,717 1,697 1,419 855 668 536 562 14,724 Lodging Referral 155 156 228 212 302 490 525 402 303 155 146 117 3,191 Request for Proposal 33 25 14 39 34 47 46 43 29 36 19 31 396 Downloads 10,995 10,967 18,071 24,927 31,556 39,164 34,798 30,213 21,624 13,065 9,765 8,298 253,443 Total Visits 67,262 67,436 88,464 81,399 98,959 116,444 127,487 119,622 113,546 114,826 102,475 120,618 1,218,538 Total Page Views 200,414 191,853 255,108 226,863 302,995 376,679 422,827 433,408 383,000 359,084 297,255 372,981 3,822,467 Mem Listing Updates 50 62 41 41 67 55 17 23 22 19 63 501 BookNow ClickThrus stated November 1 9,140 2,301 11,441 Stakeholder ClickThrus started in mid July 25,852 67,860 51,183 37,234 31,029 27,858 241,016 SIEjoi Oaa AON 100 ldOS Snv KInf aunf KEW Iudy JEW qg-4 uef IpUOPWAIA!1OV 882 05 05 89 85 ft *t, ft 01, sn logluoo EZO'*I 65 E'I E98'1 096'I Ezo'Z 1EI'E IE6'1 LEt'' I It£'I 1sonboll OP!ng ELI'f f69 £66 LLL Z§5 90* 91£ OFE 46< IBU@joy Su,Spol 011 42 LE ZE £1 9£ EZ 1£ fE Iesodoid 103}sonbow OLL'otz o LLE'67 6/£'St 500'Lf 9ZL't£ 6£.9'8Z St,F'FE 991'91 OZI'91 Speolu/¥\OG LOS'*Lt,2 0 611'LOE fIt'6*Z Ft,0'12 6£L'981 ES£'t61 Lf9'L5 1 66I'6ZI £6Z'6EI 61!SIA Ieloi LS¢§86'£ 0 190'999 1 *8'ZEL IIZ'66§ 199'195 Lf0'66t, 9Lg'50+ COE'EZE L86'6t,E SMOIA OSEd Ze 101 £95 99 82 58 DE Lt, 64 1 1 6 Et solepda SURS!1 11*97 Ll 9'SE 09Z'§ FEE'L 089'g 1§§'f £18'E Elf'£ 8Lt'Z 680'E SqBn021411*3 MON)le 6£6'168 262'*21 I56'ZSI 95 I' 8*1 607'811 t€9'1701 88£'16 ooL'09 60Z'Of sqSno!4110!10 loPIOHS CVB Website User Activity Reports 2006 Data from CVB Administration Reports suodow uoualls!Imup¥ GAO 11104 Ewa LOOE SUodow 4-10¥ 13Sn olisqom €IAO Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Suzy Blackhurst CC: Randy Repola, Jacqueline Halbumt, Tom Pickering, Peter Marsh Date: September 27,2007 Re: Media & Public Relations Report PR Equivalency & Press Placement Statistical Reports Baseline measurements for Colorado newspaper press received during Q2-2007 follow. Equivalency in Colorado Newspapers* 2007 April $ 62,379.67 May 123,478.79 June 24,549.16 July 50,650.48 August 23,715.90 Total $ 284,774.00 *A calculation equating free publicity in publications that are members of the Colorado Press Association for events covered in news columns, had the CVB paid for the same amount of space. Colorado Newspaper Press Placements (Quantity) 2007 April 47 May 76 June 143 July 106 August 58 Total 430 Colorado Newspaper Press Placements (inches of coverage)* 2007 April 353.00 May 615.50 June 700.25 July 767.25 August 529.75 Total 2,973.75 *Note: During July several news clips from May were received resulting in different monthly totals reported in the past. .. Average value per inch: $95.76 Internet News Publication Measurement Number of Total Value of Ave. Value Per Placements Placements Placement April 44 $ 404,060.52 $ 9,183.19 May 28 94,766.63 3,384.52 June 40 147,081.91 3,677.05 July 57 878,041.00 15,404.23 August 53 455,999.20 8,603.76 Total 112 $ 645,909.06 $ 5,767.05 Website Press Room Downloads 2006 2007 Jan - June 11,622 21,723 Special Requests* 2006 2007 YTD 55 59 . Estes Park Memo Convention & Visitors Bureau To: Community Development Committee From: Julie Nikolai, Group Sales CC: Tom Pickering, Randy Repola Date: October 2,2007 Re: Group Sales Report Estes Park Conference Center Update In my last CDC report, I mentioned that press releases were sent to several trade magazines. Attached is a copy of a press release that was published this quarter in Colorado Meetings and Events, a trade magazine that is seen by most Colorado association managers, as well as various other meeting planners throughout the nation in most meeting market segments. Our ad ran on the following page, so it gave both the Conference Center and Estes Park a noteworthy presence in the edition. The Snow & Ice Conference concluded today with record attendance. All 15 hotels that were part of the group room block saw their blocks filled. We intend to increase the hotel participation next year with an additional five properties or more. The Association of Colorado Landscape Architects will be meeting in October for their annual conference and will include a tour of our downtown area and the EPURA projects along the Riverwalk. CVB Group Sales Report For the months of August and September in 2007, CVB group sales leads and referrals continued to see some fluctuation when compared to 2006 stats. The meetings market was down slightly in August, but up in September. Reunions were up significantly for both months over 2006, with August numbers double that of 2006. For the weddings market, referrals were up considerably for each month, but leads dropped significantly. The tour market was also up significantly in August, but remained about the same as last year for the month of September. (see attached) 1 . I 30 0U E- Ad 00 &4 4 N el M px © N - 0 0 --- B 0 9 E- MUWY-YM-GO to .S t · 0 2 11 8/ 3 00 1 -¢90© M Of) 2 /6 CO O 12 t .P ~:%&1*g~:*3:;AR:Z 0 0 000. -4-4--MGO-Mto M ¢ 20 .2 2 0 0 00 04 04 - ¢ 0 -1 U Ce *3 0 M - toR - N M ~ 04 . M b VO M M -,0-4-=41-1 8 bb 6'= -95 I b § 1 2 C £ E E * 8 5 16 - € 8 5 3¤ 0 8·568 00 c2 J€ J.2 .2 4Vozo B- E- Leads Referrals Leads sIBu~~LS ZI 917 89+Lt, IOE ZOI 9IZ 60I January 12+52 68/33+52 19 8+16 57/24+16 IE/GOI 817 18 62/26 21 49/29 19 56/15 16 50/20 02/99 CE IT/29 PE : CVB Group Sales Leads/Referrals AdONS opull UIO-9 pOJEJOUOS SpED'-~ SOJEOPPUI * r,0 '* * * ©5©be9 0 00 +++ Ch©-Wh©GON-* 0 44 m e e m eve m e m 8 2 la 4 5 9 4 5 1 M © 6 6 5 w 6 1 gr D =1· 4'1 er; re; 2 Q * 8 1 00 10 0 + -©ro©h©-©NMN MM-ro•091·591·==Prnto 046* t Goes . Cd+ 00 I I 3%1 ARDO-bA M > Ad g .4 -0-4-M-1--D - Ch®©MN©Mhc X € UgE N - 0 - M - 1 0 -I- 04 .$ M © M W M ©444¢9--7--M-- - D CO MN © 1 Mele--*-cAMB 00 a -99 2 8 rf; ~© &/1 rf) 4 - 00 -1 A-®-5- b bb 2 4 . .1 50 -- E 1 ·0 1 # M 3© 2 yf -,<00%02 » 00 4,11 N 917 OII. PRI LEI e22 1Weddin* TR rra Group Sales Leads/Referrals 2006 Reunion Reunion 'MONS Opuil UIO* P lEJOI[08 Spe@7 Soluo!PUI * Zy E June .--'.........'.....'ll"ll'll-'I",=.'' H*~ .. A- - 1 ~! 3: 3 2. ab '.:~/ i t~ 1, 26 . . ing groups requiring nmetings and events. new corporate accounts and working directh tisler is a veteran to the Kimpton Hotels with top travel agencies and consortia bl'., 4.0.1 . . & liestaurants Group. \Vith more than five ness throughout the Colintn' for all of the . 3·/ .4 'v. years experience working at Kimpton's Hotel Magnolia Hotels, including the Denver prop· 1 \intage Plaza and :th Avenue Suite Hotel in ertv. Holtze ioined Magnolia Hotels from thE R.·14.-f : L Portland, Ore., she has worked on ever>-thing Four Seasons I Iotel Los Anyeles, where sh: from front desk m.inagement to conference served as an award-winning sales 111,inage; senices and catering, Prior to her time in fur the past two years. Previolish·, she worked Oregon. Eisler worked in hospitalitv sen·- for the Four Seasons Hotels :ind Resor: . 1.{1 393;45 ices at a number of resort towns including worldwide sales oftice in New York, wher. Breckenridge, Maui and Park City. she served as the group, corporate and travel . 1. I industrv sales assistant. i . » wwv,.theskyhotel.corp >> V,/Ww rn.31190!ianotols.Cor" Magnolia Hotels Names Director of , New Business VENUES ~· Denver-based Magnolid Hotels has appoint- Village of Glendale Breaks Ground on .IA. , , ed Sarah Louise Holtze to the position of New Rugby Stadium . dia-ector of new busille.s. In this newh' Cre- The Village c, !-Glendale has broken ground ti, 4./.1 ated position, she is responsible fur securing its new international rugby stadium, Intinit'. 4 J\ Estes Park Conference Center // Boasts New Look .Vt r . 7 -Irs. .. 4 .1.r i , fla <)99 . 1 · -1..,7...1...;1:43<49.~ o -- 1. 0 i ' i 1*L ~1 1 J *4**,2 *: 2.'- 4 le; at Denver's 1 i P. most unique landmark. ---'0-~ i '.3. Call 720.865.5171 -4---11 1 +C-44. to reserve your 6.*i,91'-~"~UNNA#SCS;B~*dilmr-$7 5~"7&*1:'~ event space today. 4 - The Town of Estes Park has put a new sparkle into its conference center, which - DENVER can accommodate groups as large as 1,000. "When the facility was planned 3 ART and built in 1991, it was very well thought out and designed with a great deal -- of forethought. Because of this, renovations were Iargely aesthetic, rather than - structural, consisting of new carpet, paint, colors and lobby furniture," says ~ MUSEUM Julie Nikolai, sales director. The warm jewel tones and new furniture provide = a feeling of "mountain elegance" while still maintaining a comfortable Rocky = Mountain Teel. >> .vww estesoa-kconfore-cecorlte'- cop" 2 www.denverartmuseum.org = 54 CO & Colorado Meetings & Events ·,FALL 2007 ¢ 4 8 1 ~.'' id 1 ' , /'rk/5 .. . 4 .> 77 , ' I. t, -.'...':-4. 0 . I . 2,1.- .* 1, -'074532- rim.All.W-= . 4 g *2£-1,114,.4 -=3 «- Take Your Group to New Heights! , - 0 ! irr' 2 .. . A ... D • Inspiring Views ~**,;®_*.. *,_-- • Business Leisure F i • Rocky Mountain Fun . ... I . ......... • Only at Estes Valley Resorts! ....... -6 - - . Plan your next event where so many ......... . i.... 12 · .-fiwi, things are possible: building team trust on ... ... .. IMMIB At@ik-41:lin,I,19&* the ropes course, wireless internet train- .... ~*~~fing, and cowboy suppers are just the ......... A# Iste; 1/ancy *fs 2% beginning. At Estes ,Vallev Resorts we . .. . .- 1 1.11 ongF .offer the relaxed envirdnment you need , , <E STES 1-2 PARK' Vt 1-800-332-MTNS to take your group to New Heights! 4.4.7. CONFEI€NCE CEN-i Eli.,. I. '1 " . , 6...1 -t k.41 . 0 - I - J16-':r : 9 0 1 -- . / 4 1 ....... ... - '.*49* r . 41------i.. rf -w:i-:-1:" d,0,"4' ,/"Mill- j #<1.....i.... il./.Ul/=it ' ~1*1 17~~41 /1 - .*...41/11//11/= --Il. - /1 245 4 7 ?4 u ..2 -St€ ~ (lt) , F iril .1 backdrop like rhis, vou won'r have ro look 6r for inspiration. Xestled high in the Rock)· Mountains in be.nuriful Esres Park, -Ilie Star,le\· Hotel oti-ers over 16,000 CO&01 130 group hl'.1.Ile teer Ot unlq'lle meer:Ily a,id ever.t space equipped with i.iodern div amenities. Onk· an flot:r an.ly trom Der.ver, ir is rhe :de.,1 destination tor yout yer.nvay iii· rea·e.ir. \\ :rli l:cred:ble Iliour,raill vwws, ex:eptional bervice .mc O:le-Ot-1- kind 11:srot·ical armosphere, 411: Sran;ey makes a dr.inuriC serring tor .1,1\· evelli. Contact Li., tod..iv To hnd, oti r how Vot: c.in i·.11): :11: bar tor vour €:·0'.ip ger.,w.li· or retreat. A COLORADO TR A D ITIO N SINCE 1909 V Th: Stanley Hore] 333 Wonderv:ew.Ave:tue, Ems Pal-k, CO 80517 800-976 1377 1 970-586-3371 info@stinleyhotel.com I wwu·.st,'inleyhorel.com FALL 2007/ Www Comeetingsmag corn CO & 55 Museum / Senior Center Services Memo To: Community Development Committee - Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell Date: October 4,2007 Re: Estes Park Senior Center - 2008 contract with Catering for All Occasions BACKGROUND: Catering for All Occasions (CAO) has been the food service provider at the Senior Center since the privatization of food services on 7/15/03. The original Senior Center Task Force goals have been accomplished with the privatization of food services and at the same time, CAO has been well received at the Center and in the community with increasing numbers ofprivate catering opportunities. We monitor the food service program closely. Client response to the meal programs is measured in several areas. Those areas include whether or not the meals are healthy and delicious, are of value to the client, are something they could not normally prepare at home, and whether or not their participation in the meal program allows them to restore or maintain health and improve their overall well-being. The most recent set of data indicates an overall satisfaction rate of 95.8% based on the average of 6 survey questions. This is the fourth year in a row that satisfaction has remained above 90%. (The target is 80% overall satisfaction.) As mentioned in the September 4,2007 Senior Center report to CDC, the Senior Center Meal Committee met several times throughout the summer to examine meal prices and discuss quality issues. That committee recommends retaining Catering for All Occasions as the food service provider for 2008. ACTION ITEM: Approval ofthe 2008 Senior Center food services contract between Catering for All Occasions and the Town of Estes Park BUDGET/COST: Account: 217-5304-453-22-71 Budgeted amount: $22,400 We are budgeting $22,400 for the 2008 CAO contract. The annual amount has not increased since 2003, and for 2008, the amount actually decreases by $2600 from $25,000 annually. Senior Center expenses have increased and grant- funded programs have shown a reduction in awards related to the meal programs. These amounts combined are approximately $2600 for 2008. The meal prices will be increased and the senior meal subsidy will be decreased to offset the reduction in revenue and increase in expenses (as was presented at the September 4,2007 CDC meeting). Under the terms ofthe contract, dining room meals for Senior Center members of any age and Meals on Wheels are subsidized at a cost of $1.80 per meal. Meals on Wheels sliding scale clients receive additional subsidies. This is a reduction in the per meal subsidy of.20 cents per meal from 2007. Should funds not be appropriated for 2008, the Town may terminate this agreement as of December 31, 2007. RECOMMENDATION: The Senior Center Meal Committee and staff recommend approval o f the 2008 contract with Catering for All Occasions (see attached contract). . . SENIOR SERVICES FOOD CONTRACT This Contract agreement between the Town of Estes Park, Colorado ("Town") and Catering for All Occasions LLC ("CAO") is dated this 10 day ofOctober 2007. The food service period covered in this contract is calendar year January 1, 2008 through December 31, 2008. RECITALS 1. The Town owns and operates the Estes Park Senior Center located at 220 4th Street, Estes Park, Colorado. At the Senior Center, the Town currently operates a kitchen and provides congregate meals at noon, Monday through Friday, and food services for some special events. The Town currently provides home-delivered meals (meals on wheels) weekdays at noon to persons who qualify for this service. 2. The Town intends that food service continue to be provided at the Estes Park Senior Center, but desires to provide such service through a vendor. 3. CAO desires to operate the kitchen and possesses the necessary expertise to continue to provide food service at the Estes Park Senior Center. CONVENANTS I. FOOD SERVICE AND KITCHEN USE A. CAO shall provide the food services at the Estes Park Senior Center specified in Exhibit A, attached to this Contract and incorporated herein by reference. During the term of this contract, CAO shall have exclusive access to, control and use ofthe kitchen at the Estes Park Senior Center and all kitchen operations at this facility except for use by Estes Park Senior Citizens Center, Inc. for special and fundraising events. Estes Park Senior Citizens Center, Inc. will notify CAO approximately 60 days in advance of such special and fundraising events. CAO shall employ staff it determines to be sufficient and appropriate to provide services under this Contract and shall be solely responsible for the hiring, compensation, supervision and termination of such employees. CAO shall determine balanced and healthful menus and prices charged for all food services at the Estes Park Senior Center subject to Section VII ofthis Contract and shall provide all raw food and supplies required for food services. CAO shall be responsible for daily cleaning and maintenance of sanitation standards ofthe kitchen, coffee serving areas and dining room counters, minor kitchen maintenance not requiring skilled labor, and bussing and wiping down tables and chairs as well as assisting with daily after meal cleanup in the dining room. B. CAO may use the kitchen at the Estes Park Senior Center in order to prepare food for both senior and non-senior groups that have rented meeting rooms from the Town. CAO shall enter into a separate agreement for catering service with each group that requests such service. CAO shall determine menus available and prices to be charged for such catering. The Town reserves the right to rent meeting rooms to various groups without regard to whether a particular group would be likely to request catering services from CAO. CAO's use ofthe kitchen at the Estes Park Senior Center shall be exclusive. CAO may use the kitchen to prepare food for off-premises events provided said preparation does not negatively impact regular lunch service and normal activity at the Senior Center. CAO is responsible for set up, take down and clean up of food tables and serving areas of all rooms for events which they are contracted to cater. Catering for private groups may be accommodated during the weekday noon lunch period at the Senior Center provided CAO does the set up, take down and clean up ofthe food tables and serving areas; and provided such groups do not negatively impact regular lunch service and normal activity at the Senior Center. .. C. The Town shall provide food service equipment in place in the kitchen at the Estes Park Senior Center for CAO's use as ofthe date ofthis Contract. The Town shall maintain and repair all kitchen equipment owned by the Town and shall initiate repairs with twenty-four (24) hours of notification by CAO ofthe need ofthe repair. The Town shall provide all necessary plumbing and electrical repair and maintenance and shall be solely responsible for routine cleaning and maintenance of all areas ofthe Estes Park Senior Center, other than the kitchen. The Town may request CAO to conduct additional cleaning of the kitchen areas at its discretion without further expense to the Town. The Town shall provide, and replace as necessary, all non-disposable dinnerware, silverware, pots, pans and cooking and serving utensils. The Town makes no promises to purchase or obtain new machines or equipment for the kitchen. D. The Town shall provide utilities to the Estes Park Senior Center facility at no cost to CAO. E. The Town will continue to purchase containers for home-delivered meals (meals on wheels) and will coordinate volunteers to deliver the meals. In the event that a volunteer is unavailable to deliver a meal, Town staff will deliver it. F. CAO will operate the coffee and beverage program at the Senior Center. CAO will furnish coffee and/or tea to the public during the Senior Center's normal operating hours and will establish all charges as needed to the public for this service. Coffee and/or tea will be included in the daily meal price. CAO will provide the necessary equipment and provide all coffee, tea and related products. CAO will bear all expense for the program and will recoup all donations and fees for coffee services provided at the Senior Center. 1. In the event a financial sponsor or donor is available to support the coffee program at the Senior Center, CAO will not incur expense or receive revenue from coffee sales unless this operating system proves to be non-cost effective. This decision will be arrived at with mutual agreement between CAO and the Town ofEstes Park. Under normal circumstances the sponsorship or donation will be received by Estes Park Senior Citizens Center Inc. 2. In the event a sponsor or donor does support the coffee program, CAO will continue to purchase, order and maintain the necessary supplies in order to operate the coffee station. This will include coffee, tea bags, creamer, sugar, sugar substitute and other coffee station supplies. 3. As long as a sponsor or donor is supporting the coffee program, CAO will regularly submit invoices to the Town of Estes Park Senior Center Director who will submit a check request to the Treasurer ofthe Estes Park Senior Citizens Center Inc. Board. The Treasurer kill prepare a check to reimburse CAO for coffee station expenses. 4. The Director will track the sponsor or donor funds monthly. Ifthere are insufficient donor funds to operate the coffee station each month, the Director and CAO will meet to find ways to reduce costs of supplies or CAO will re-assume responsibility for the expenses related to the purchase of coffee station supplies. G. Town volunteers will continue to take telephone reservations for weekday Senior Center noon meals. The Town will continue to do intake paperwork for meals on wheels clients, and make a determination at that time as to clients' income levels for sliding scale purposes. H. The Town will furnish office space to CAO for catering business use. The Town is not responsible for telephone, delivery or other miscellaneous charges. II. TERM Subject to appropriation of sufficient funds by the Town Board, services under this Contract will commence January 1, 2008 and expire on December 31, 2008. In the event that the Town Board does not appropriate funds to cover the period, the Town may terminate this agreement as of December 31, 2007. III. COMPENSATION A. The Town will pay to CAO a $1.80 per meal subsidy, payable monthly in response to invoices issued by CAO, not to exceed $22,400 for calendar year 2008 for both congregate and meals on wheels. Meal prices shall be evaluated annually by Town of Estes Park staff and Catering for All Occasions. The Town requires that CAO use a sliding scale for meals on wheels (see Section VII). In addition to the $1.80 per meal subsidy, the Town will subsidize any shortfall between the $4.50 agreed upon meal charge and the actual receipts for meals on wheels not to exceed the terms in III. A. Payments will be made after the first Town Board meeting of each month in response to invoices received in a timely manner per the attached Vendor Payment CutoffDates Schedule. B. The meal subsidy applies only to "eligible" meals. Eligible meals are for Senior Center clients who are Senior Center members; and to meals on wheels recipients. IV. INSURANCE CAO shall obtain, at its own cost and expense, the following insurance coverage with insurance companies licensed in the State of Colorado. A. GENERAL LIABILITY. Comprehensive general liability insurance in the amount equal to at least $150,000.00 per person and $600,000.00 per occurrence and an annual aggregate of at least $1,000,000.00. This coverage shall include, without limitation, bodily injury, property damage and products liability. B. PROPERTY AND FIRE. All risk property insurance in the amount equal to at least $100,000.00 for the kitchen, food preparation area, and serving area at the Estes Park Senior Center. C. WORKER'S COMPENSATION INSURANCE. CAO shall comply with the Worker's Compensation Act o f Colorado by insuring under the Colorado Compensation Insurance Authority or under a stock or mutual corporation authorized to transact the business ofworker's compensation insurance in Colorado, or by procuring a self-insurance permit from the Industrial Commission of Colorado. D. FOOD PRODUCT INSURANCE. CAO is not required to carry food product insurance. However, CAO is solely responsible for allloss or spoilage of food due to mechanical failure. E. INSURANCE CANCELLATION. All required insurance shall be continued through the period ofthe Contract, and each policy shall state that it may be canceled only if the Town has been notified 30 days prior to the cancellation. F. ADDITIONAL INSURED. The Town shall be named as an additional insured on CAO's Liability policies with respect to claims ofthird parties only. The Town, its officers, agents and employees shall be named as additional insured on CAO's all risk property insurance policy, and shall be entitled to the proceeds as primary insurance as its interests may appear. G. CERTIFICATES. CAO shall provide the Town with certificates evidencing that all required insurance policies are in effect, that notice of cancellations will be provided to the Town, and that the Town, its officers, agents and employees are listed as additional insured on such policies to the extent required by the contract. , 1, V. TERMINATION. This Contract may be terminated for any reason upon ninety (90) days' written notice by either party. In addition, the Contract may be terminated as follows: A. Default. The following shall, unless cured in accordance with Paragraph (B) below, constitute a default: (i). The filing of a voluntary petition for protection under federal bankruptcy laws, the failure to obtain dismissal o f an involuntary petition under federal bankruptcy la*rs within thirty (30) days after filing. (ii). A discontinuance by CAO of its business or abaridonment of its activities at the Senior Center. (iii). A failure of either party to satisfactorily perform its duties hnd/or make any required payments under this Agreement. B. Cure. The defaulting party shall have thirty (30) days after written notice specifying the nature o f its default to cure said defazilt. C. Exercise ofTermination Option. In the event of a default under Paragraph A (i) above, this Agreement shall terminate immediately upon delivery ofwritten notice of election to terminate the Agreement. In the event ofdefault under the other provisions ofParagraph A above, this Agreement shall terminate upon expiration ofthe cure period under Paragraph B. D. In the event that fire, flood, windstorm, tornado, earthquake or other natural disaster damages the Estes Park Sehior Center to the extent that it Eannot be repaired or replaced within sixty (60) days, this Contract skall be d6emed to be mutually terminated, with each party to' bear its own lossds due to such termination. E. Upon termination ofthis Contract for any reason, the Town shall be responsible for payment of the invoices due to CAO for meals provided prior to terminatiorE The Town is not liable for any vendor invoices incurred by CAO. F. Upon termination or expiration ofthis Contract for any reason, CAO shall promptly remove all o f its equipment, raw food inventory, and other items belonging to it, promptly quit the premises, and leave premises in a condition at least as good as prior to occupancy, normal wear and tear except6d. VI. OTHER SITES OPERATED BY THE TOWN OF ESTES PARK A. The entrance into this Contract by CAO is not an expression ofthe Town's intent to undertake similar obligations at other Town facilities. B. From time to time, private parties or Town departments or other entities may elect to contract with CAO to provide catering services at other sites operated and rented by the Towri of Estes Park; such as the Estes Park Museum. CAO will have the opportunity to provide catering services for groups renting the Estes Park Museum meeting room; however, these groups will also have the opportunity to provide their own food and beverages including the use of other pre-approved caterers. Discounts in facility rental will be offered to those using CAO for food services. VII. CHARGES FOR FOOD SERVICES A. CAO will charge $4.50 per eligible meal (Senior Center member) per congregate meal, including sales tax, for the term ofthis Contract. See section III.B for definition of eligible meals. B. CAO will charge $6.50 per non-eligible meal (non-Senior Center members) per congregate meal, including sales tax, for the term ofthis Contract. C. The following sliding scale will be used for meals on wheels for the term ofthis Contract: INCOME PER HOUSEHOLD FEE TO CLIENT PER MEAL MONTHLY NET Above $1,000 $4.50 $900-$999 $3.50 $800-$899 $3.25 $700-$799 $3.00 $600-$699 $2.75 $500-$599 $2.50 $400-$499 $2.25 $300-$399 $2.00 $200-$299 $1.75 Under $200 $1.00 D. During the term ofthis Contract, CAO shall be solely responsible for determining prices to be charged for their private food services provided through the kitchen facilities. E. CAO will collect all charges for meal services including the Senior Center meals program and including sales tax. VIII. SALE AND CONSUMPTION OF ALCOHOLIC BEVERAGES A. The Town of Estes Park does not hold a liquor license, nor does Catering for All Occasions. All site use applicants who contract for catering services from CAO and room rental from the Town must purchase liquor from outside sources and arrange for server/bartender service. CAO does not offer bartender service. B. CAO agrees to adhere to the site use agreement and the Town of Estes Park Requirements and Rental Guidelines for rental of Town of Estes Park facilities. C. When alcohol is served at an event at the Senior Center, Museum or other Town site, at the discretion of the Town, a Town or CAO employee will be on the premises, for which an attendant fee of $20 an hour will be charged to the applicant. . . f IX. PERFORMANCE The Town will regularly monitor meal quality and service levels. CAO Ahall provide meals which are acceptable to the majority of customers. CAO will be expected to exercise creativity in preparing and describing menu items. X. MISCELLANEOUS A. INDEPENDENT CONTRACTOR. CAO shall act as an independent contractor and not as an employee ofthe Town in providing services required by this Contract. B. SUBCONTRACTOR APPROVAL. Neither party shall Enter into any subcontract for the provision of services under this Contract without prior approval, in writing, from the other party. C. ASSIGNMENT. The parties agree that they will not assign or transfer any rights or obligations under this Contract without previous specific written consent of the other party. D. COMPLIANCE WITH LAW. CAO shall comply with all federal, state and local laws and regulations governing the preparation and handling o f food; and shall procure and keep in effect all necessary licenses and permits. E. EXHIBITS. The exhibits referred to in this Contract are part ofthe Contract and are incorporated in it. F. SEVERABILITY. To the extent that the Contract may be executed and performance ofthe parties' obligations may be accomplished within the intent ofthe Contract, the terms ofthe Confract are severable, and should an term or provision ofthe Contract be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity or o f any other contract term or provision. G. WAIVER. If either party fails to enforce anyterm ofthe Contract for any instance or period of time, this failure shall not act as a waiver with respect to any other period oftime or instance. The waiver of anybreach ofa term ofihe Contract shall not be construed as a waiver ofany other term. H. CHOICE OF LAW. In alllitigation arising out ofthis Contract, the statutory and common law of the state of Colorado shall be controlling. The parties further agree that the only proper venue shall be District Court in and for the County of Larimer. I. INTEGRATION AND MERGER. This document represents the entire integrated agreement between the Town and CAO, and supersedes all prior negotiations, represegtations, or agreements, either oral or written. No modification, negotiations, amendment waiver or notation shall be valid unless incorporated in a written amendment signed by the Town and CAO. XI. NOTICES A. All notices, demands or other documents required or desired to be given, made or sent to either party under this Agreement shall be made in writing, shall be deemed effective upon receipt and shall be personally delivered or mailed, postage prepaid, certified mil, return receipt requested, as follows: TOWN OF-ESTES PARK CATERING FOR ALL OCCASIONS Town Administrator P O Box 1200 Estes Park, CO 80517 With a copy to: Lori Mitchell Director, Estes Park Senior Center 220 4~ Street - Estes Park, CO 80517 XII. GOVERNMENTAL IMMUNITY A. The parties to this Agreement understand and agree that the Town is relying on, and does not waive or intend to waive, by any provisions ofthis Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, et. Seq., C.R.S., as from time to time amended or otherwise available to the parties or any oftheir officers, agents or employees. XIII. ATTORNEY'S FEES A. In the event either party to this Agreement shall institute legal proceedings or be the defendant in legal proceedings for the purpose of enforcing the term and provisions of this Agreement and shall prevail in a final, non-appealable judgment entered by a court of competent jurisdiction, then the non- prevailing party shall reimburse the prevailing party for all reasonable attorney's fees, court costs and reasonable expert witness fees incurred as a result of such proceedings. CATERING FOR ALL OCCASIONS TOWN OF ESTES PARK, COLORADO By: By: Mayor ATTEST: EXHIBIT A Catering for All Occasions Food Service Lunches are served at the Estes Park Senior Center Monday through Friday for at lea*t one hour, 12:00 noon to 1:00 pm for seniors, their guests and visitors A. Home delivered meals (meals on wheels) provided weekdays at noon to persons who qualify for this service. B. In the event of CAO's request or plan to schedule vacation days in addition to the days listed in item D, CAO shall provide adequately trained and quajified staffwho normally work with CAO on a regular basis for short term vacation cove~age. Notification of vacations shall be submitted to th6 Town seven (7) days in advance. C. The following day§ are excepted from lunch service: January 1 New'Year's Day May - Last Monday Memorial Day July 4 Independence Day September - First Monday Labor Day November -Fourth Thursday Thanksgiving Day November - Fourth Friday The day after Thanksgiving December 24 Christmas Eve December 25 Christmas Day TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Betty Kilsdonk I)ate: October 4,2007 Re: Estes Park Museum Monthly Report Current Exhibits Herb Thomson Remembered opens October 5 with a reception from 5 to 7 PM. This exhibit examines both the art and the life of the well-known watercolorist. Among his other contributions, Thomson created a program called "Creative Recovery" which used art as a healing tool. He brought the program to prisons, recovery centers, hospitals and churches. Acclaim for L. Lawrence Lubeck's Rockv Mountains Exhibit We have received permission from the artist to extend the L. Lawrence Lubeck's Rocky Mountains exhibit, scheduled to close on November 25,2007, to January 6,2008. This exhibit includes ten large-scale oil paintings of Rocky Mountain National Park created between 1980 and 1995. Visitor comments regarding the paintings have been overwhelmingly positive. Here are just a few: *Love the size and the action - what I always loved about coming to the mountains from Missouri for our "two weeks of heaven" when we were young. •Incredible - I'm speechless! The color -the movement - the beauty - the passion! •Brilliant - I look at your paintings and can hear the rushing water and feel the heat of the mountain sun. .Lovely...simply beautiful. oYou have perfectly captured the beautiful scenery of Colorado. .You've captured the ever-changing beauty and power of Rocky Mountain National Park. Upcoming Events October 20 Booksigning for Magic in the Mountains by James Frank and Paul Firnhaber, 4 pm-6 pm. October 27 Estes Park Museum Friends & Foundation 45th annual meeting and brunch, 10:30 am at Twin Owls. Steakhouse, $20. Program: Alex Drummond as Enos Mills. October 27 Caribou Silver Mine program, 2 pm at the Museum, free. October 31 Museum Halloween Family Event: festivities, candy and a spooky movie, 2 pm-5 pm, free. Oral Historv Project Update The Museum is concluding our 2007 oral history project, Estes Park: A Study ofGrowth. Ten long-time residents were interviewed on film: Sue Doylen, Piet Hondius, Don Cheley, Barbara Clatworthy Gish, Jerry Brownfield, Harriet Burgess, Craig Belshe, Elizabeth Knutssen Hughes, Bill Van Horn, and Jim Thompson. Eight of the ten participated in two public panels in September discussing topics such as the impact ofthe Lawn Lake Flood, Estes Park "treasures" whom they had known, and what they hoped for Estes Park's future. In addition, transcriptions of 14 interviews filmed in 2005 have been completed, an exhibit on the project is on display in the museum's community case, and we have created a new brochure explaining research resources available at the museum. Transcripts of the ten new interviews and some of the backlog of older interviews will complete the project, which was funded by the Mayor's contingency and the Colorado Humanities. ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: AT A- a Estes Park Museum August 2007 August 2007 Attendance 7 1.41 Gallery Visitors 1208 Total Attendance for August for EP Museum and Hydroplant Hydroplant Visitors 479 Programs and Tours 224 3000 1 Group Meetings and Rentals 191 2702 Total Attendance and Programs 2702 25007 2254 Programs and Tours Capacity 265 Programs and Tours % Utilization 85 92002 1700 Museum Programs and Tours: 8-1 History Theater 60 150(~ 8-7 Poudre Canyon Tour 14 . i. 994 991 8-9 History Dinner Theater 95 .1000, 8-11 Capitan Rafael Chacon 55 Meetings and Rentals: 500 111 8-4 Oral History Filming 8 8-6 Car Club 35 8-15 Sr. Center Osher Institute 50 # 0 1- , - ,,. ' ' '~ 2003 2004 2005 2006 2007 4 8-21 Senior Center Brain Games 13 8-23 Friends Foundation Board 15 8-30 Cherbeneau Memorial Service 70 Year-to-Date: 2006 13774 Hydroplant Attendance for July 2007 15753 # 600 Hydroplant Season Total: 2006 1462 2007 1536 484 479 . 500: 455 400 41 .4 30 r 200* ~ 0 2003 2004 2005 2006 2007 1 ..I-~-~~<AS'<.9931·IN: 4 Hydroplant Picnic Grounds 2007 Season 2007 Attendance Meetings and Rentals: 5/25 Smithwick 40 6/15 Hubble 30 6/30 Wilkinson 80 717 Bray 50 7/22 Platteville High School 30 7/24 Lopez 100 7/28 Hedrick 20 8/3 Fisette 25 8/17 Markham 35 8/23 Snow & Ice 23 9/15 leuters 160 9/19 EP Museum volunteer picnic 25 9/22 Lundquist 90 9/27-30 Elk Fest tbd Total Hydroplant Picnic Grounds _ ~ ..i all~I. Attendance for 2007 Season ~ 250 ~- **** 4** *a'"c"'"b ~ 200 200 150 - 110 100 4 80 83 so~ 1 ./ 1 49'*~51@i~ / 40 6 e eq<2 . A Museum / Senior Center Services Menlo To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell, Senior Center Director Date: October 4,2007 Re: Estes Park Senior Center - General Report VISITORS This year, the Senior Center has entertained senior groups visiting from across the Front Range. Groups have scheduled for summer breakfasts, summer and falllunches at the Senior Center, Museum and Hydroplant tours, and shopping and sight seeing in Estes Park and Rocky Mountain National Park. So far, groups have come from Platteville, Boulder, Erie, Fort Lupton, Mead, Nederland, Johnstown and Loveland/Fort Collins. SENIOR BOARD FUNDRAISING This year, the Senior Board was successful in raising a net total of $5400 from four summer breakfast events. They continue to add memberships which are at an all-time high o f 532 for 2007. They offer other successful activities which also continue to raise funds - ice cream socials, house sign sales and memorial brick sales. The Endowment Committee of the Senior Center Board recently conducted a mailing campaign to members, soliciting donations to their newly-established "20/20 Endowment Fund." The campaign began in early September and they have already received over $7000 in contributions to the Fund. Staff assists the Board to help conduct events, recruit and supervise volunteers, create letters and brochure designs, copy and mail materials and general committee work. OCTOBER PROGRAMS / EVENTS October 2 Senior Board meeting October 3 "Living with Allergies" - Dr. Guy Van Der Werf October 9 OKTOBERFEST Luncheon and Polka Music October 12 Learn About SOPA October 16 Volunteer Thank You Event - Coffee and Fruit Cobblers - 9:00 am October 16 "Memory: What's Normal and What's Not?" - The Alzheimer's Association October 23 and 26 Annual Flu Shot Clinics 1:00 p.m. to 5:00 p.m. - at the Senior Center October 24 "Safely Choose Your Home Health Care" - The Aspen Club October 30 "Common Foot Problems and Treatments" - Dr. Jean Masterson October 31 Annual Halloween Costume Contest and Fun Luncheon Regularly scheduled programming also continues with a wide variety of drop-in events such as Tri Fit and Tai Chi fitness classes, knitting group, cards, arts and crafts group, pool and games, blood pressure checks and niore. Remaining 2007 Day Trips October 1 Autumn Leaves and Elk Trip October 17 U.S. Mint and Colorado History Museum Tours October 22 Anheuser Busch Brewery Tour November 5 Denver Museum of Nature and Science - "Titanic" December 2 Boulder Dinner Theatre - "The 1940's Radio Show" Classes An Osher Lifelong Learning Institute /Colorado State University class is offered 4 Wednesdays in Estes Park in October. ("Eco - Psychology" - Dr. Elisa Robyn) STATISTICS Included in this report are the use statistics for the Senior Center as of August 31,2007. ACTION ITEMS: None RECOMMENDATIONS: None DITT,rrT/rneT. AT / A Estes Park Senior Center - Meal Programs Report 8.31.07 page 1 Meals on Wheels, Dining Room and Take-Out Meals Meals on Wheels Current Month August = 397 2003 Total = 3,188 2004 Total = 4,017 2005 Total = 4,876 - 600 2006 Total = 4,651 2007 YTD = 2,573 - 500 - 400 3%27,.m ' - 300 - 200 - 100 1 1 1 1 1 1 1 1 1 1 1 1 0 JFMAMJJASOND - 2003 -+- 2005 -2004 -+ 2006 -• 2007 Dec 2006: closed 9 days (5 carpet; 2 snow; 2 holidays) Dining Room Meals Previous Month July = 96% capacity Current Month August = 1104 = 100% capacity - 1400 Includes take-out meals (4 ), member (993) and non-member meals (107) - 1200 2003 Total = 8,168 2004 Total = 9,920 »4211 2005 Total = 9,854 ¥- -1 P - 1000 2006 Total = 9,275 2007 YTD = 6,788 ~~z=~<~ / - 800 - 600 1 - 400 - 200 111111111111 0 JFMAMJJASOND -•-- 2003 -+- 2005 -1-- 2004 -4,·- 2006 YTD • 2007 Senior Center Meal Programs Report 8.31.07 page 2 Meals on Wheels, Dining Room and Take-Out Meals Combined Meal Programs - Monthly Comparisons 1800 1600 *+ 2003 954 1400 2/Tzw-< - - 2004 1200 / 2*Vil 21---241* 1379 1000 Et//, - 2005 1476 soo 1 -2006 600 1488 400 - 2007 200 Current Month August = 1501 04 4"*4 4 4 4 4 4 4 I Combined Meal Programs - Yearly Comparisons 16000 - 2003 14000 11,356 - 2004 12000 13,937 10000 - 2005 14,730 8000 - 2006 13,926 6000 - 2007 4OOO 2007 Year to date = 9,361 2000 0 ... Senior Center Programs / Activity Attendance Report 8.31.07 page 3 Attendance at Activities and Programs Current month August =1,817 (in number of visits drop-in and planned programs combined) - 2000 2004 Total = 8,643 2005 Total = 10,411 - 1800 2006 Total = 12,411 - 1600 2007 YTD = 9,829 - 1400 - 1200 - 1000 - 800 - 600 - 400 - 200 111111111111 0 JFMAMJJASOND -iI- 2004 Total -0- 2005 Total -11- 2006 Total 1- 2007 YTD Previous Month -July 2007 Program Attendance Summary "Planned Programs" Potential Capacity 683 "Planned Programs" - % Utilization * 727 or 106% *programs as a % of ideal capacity - actual "Drop-In" Programs Utilization 916 Current Month - August 2007 Program Attendance Summary "Planned Programs" Potential Capacity 736 "Planned Programs" - % Utilization * 660 or 90% *programs as a % of ideal capacity - actual "Drop-In" Programs Utilization 1157 I. 1. Senior Center / Facility Overall Attendance 8.31.07 page 4 2500 -0- 2003 Year Total 2000 12,510 -i-- 2004 Year Total 1500 16 768 , -0- 2005 1000 -9 Year Total 17,857 A 2006 500 Year Total 17,471 0 -4,--2007 9% 44$> *45- is* 0,3/5 ts#' ts> PP,f cf <ASJ <#/9 Current month August =2188 Year to Date = 12,834 2007 Senior Center Rentals 2007 Senior Center Non-Rental Users January O January O February 0 February Sister City Board (7) March 0 Rider Advisory (8) April 0 CIA (25) May Caring Hands, Inc. (22) March CIA (35) June Reunion Brunch (45) TOEP meetings (12) July Reunion Brunch (60) April Sister City Board (6) HOA Brunch (19) May Rider Advisory (9) August Memorial dinner (77) Parade of Years (90) TOEP meetings (10) YTD = 223 June Wool Market Dinner (22) July EP Museum (7) August TOEP meetings (4) YTD = 235 MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph Date: 9-26-07 Subject: Community Development Department Fee Waiver Policy Background The Town Board has requested a revision and clarification of the Community Development Department Fee Waiver Policy. Staff offers the following recommendation based on past practice. Recommendation: The following entities may be exempted by the Community Development Committee from Building Permit fees and Planning Review fees (except for direct expenses incurred in outsourcing): 1) public funded government construction (federal, state, county, local); including 2) tax districts / special districts ( e.g. hospital, library, parks and rec.); or 3) private non-profit organizations providing low income health care services or low income housing. Although the fees are not assessed, submittals, permits and inspections are required. The Community Development Committee will use the following criteria in qualifying private non-profit projects: • The permitted project or building will serve or support a currently underserved and needy segment of the community. • A critical service is being provided. • Low income housing that is deed-restricted. • The population being served is not subject to a religious qualification. Budget Impact : Recommendation: Consider adoption of this revised policy. =,6 6%55: 2 12 32 f rn M 00 en € € 00 \0 4 - - 0 8%1 530*g tr) O 00 tri O >• 01 1 4 ~f g el g 5 r- 0 §% N . - 00 2 2 2 Z: A f f 6 6 2* 2 535 -g EER 01 -1 n hOON CD h §E - -0 Oggil Ego €& 11 EL 0% er, 00 - - 01 088 ** 02 OR 41 4 N M Q 8% ©oo ©o 0 41 000 .9- < N =C M =11 - r. U 2 & 8 Nr f. 1 4 ™ 1 -g 1 i f N .0 J . 6 3. *52 oma- Eu u 0 % .E 0- OUE- ZZ,0 8 28 6 .2 g 232 E H 04 2 -a 1 5.R UM*U Ad E- LOO MONTH TO DATE YEAR TO DATE BUDGET vs. YTD 28,957 39,270 (10, 215,252 228,659 (13 365,183 9,62% 5£5' E 000't I 8£'£8Z 105'Z# I SE'£82 66'£53 (911'£1) BE'IE (06£'661) (E91'99£) (§£t''SE) (06£'66 I) (1,56'£Ll) (9LE'01) (1528£) (SL6'LE) sainupuedxe AUG VAR YTD YTD VAR ratios Budg 19,911 28,014 20,600 s for Services 24,147 11,810 1 18,540 s and Maintenance 2,428 5,231 (2, 38,744 51,188 (12,44~) 78,318 2,571 966 3 83,992 3,950 100 1 EY gEd'E 2007 2006 2007 ·ROK 1108*Jo lowenb }SI u! POA!002 *Unoo 41!M jUOUIOSInqunal VDI I poled!0!lue samupuodxo le)!de, 10410 ON '100pnq u! Pa~~oidde se 1@luud Jollold £ (0091-101) LILEakdOUGIAVa All erviC c~jfl) Maintenance Expense swdooolotid KI!.nnmid 'solrnqo snoouenoos!IN z COMPARISON ntal (County) 34,3 9 41,597 37,199 1OAO SOnUOAO.IJo Kouo!<IJOP/ssoox~[ 32 2 3232 32 2 S 3- 02 2 1 f* 40- m 12232 MOO 1-0 O 20 01 Cr. 8§ 280 <N .-1 M M S 0 - i .pwi 9 8 00 2 0 0 2 0 r: E U 02 2006 2006 2007 ofBudget Total Revenues 43,791 41,968 (1,823) 270,658 248,920 (21,738) 100% 245,900 248,920 101% %t9 99Z'ISI LLO'9EZ %58 (860'9) 99Z' ISI L9I'§*I (680'6) 53 +L9'9I %19 *61'LE I (689'I) 61'LE 505'53 064't 00UEUOUnEIN Pue MONTH TO DATE YEAR TO DATE YEAR TO DATE Licenses and Permits 43,116 41,938 (1,178) 267,387 248,377 (19,010) 100% 240,900 248,377 1 30 (645) 3,270 543 (2,727) 0% 5,000 543 6Sf'8LI 51'083 01 (LBL'L) 69t,'8LI EL¢0L1 (LOI'§) OLZ'9Z £9I'IE osuodx) 00Imumulew pue uourlodo le)01 I9*'OL (ggE'ti) (§25'60 I WOL 986'66 (0£6'9) 869'91 LE9'ZZ saim!puodxo VAR VAR ratios PROTECTIVE INSPECTIONS (101-2300) CASH FLOW COMPARISON osuodx3 jougualmepV pue uoutiodo 10AO SanU@A@.1 Jo Kouoloy@P/ss@OXH 4!uumnH 103 le)!quH SUM Ip!4"0 }s@BRI @111 '900Z mag spurgol UIn.Iod NufppnE'I Imideo Revenues solnupuodxH 0- > , g C 2 E-28 oma 1->CU E 0 -0 S.% E 6 G a a. > C 1->C\1 00 0 6.E C 0 2 >L % Change 9~~hange January $1,635,614 $932,341 -43% $4,450,815 377% $2,030,683 -54% $3,487,495 72% April $4,845,488 $2,098,150 -57% $3,399,901 62% $7,080,592 108% $1,529,733 -78% May $1,606,541 $1,662,829 4% $2,100,174 26% $1,457,427 -31% $3,195,672 119% %8Z- 6+9'EZZ'2$ 56£98 88Z'8*9'EL$ %El- 288'LEE' L$ %08- 30 L'ZE' 1$ L69'99 L'ZE Ainr February $1,017,096 $595,875 -41 % $2,782,210 367% $3,458,209 24% $1,471,444 -57% %€E- £60'20 1'92 $ %8 L99'802'817$ %€L *61/982'68 $ %03- 386'/89'22$ 8EL'89t'83$ June $1,530,578 $1,281,895 -16% $6,372,224 397% $2,720,052 -57% $3,146,507 16% *LE'399'17$ %98 L Ld€'0917'£$ % L L- 869'99*' /$ %8- LL*' Lt79' L$ EOZ'OOZ' L$ ;sn5nv BLB'68£ LS %99- *8*'*LS' L$ 5GZEL 894'€Lt'*$ 569*- 969'068' LS 989'0Lt'£$ Jeqweldes 5088- £9*209$ % LE 4*9'096'3$ %08- 9kS'8**'2$ 20'990'8$ jeqoloo March $1,503,447 $4,767,948 217% $3,439,128 -28% $2,995,104 -13% $3,045,601 2% *- 96 L'990'8$ %ZO L 0,0'07*'8$ %09- 0* L '099'MB ZL6'69 L'17$ JeqUIGAON Monthly B~F~rn~Summ~y 2003 - 2007 998'891'2$ %ZE 990' L LO'€$ 5613 6£046CE$ 9+Z'E Le' LS JeqU.1808(] % Change otal onth 2005 % Change from LOOE 01* 1!uued Bu!Pling\£002 911=IOdabl\Sll=IOclahl 31¥0-01-13¥3*\SlbIOd313\6u!Pling\Aep U.Ill]00\BleA.les\\ ~00~8~ Valuation ous Total Valuation r vious revious 4 Town of Estes Park 170 MacGregor Ave. P.O. Box 1200 Estes Park, Co. 80517 Building Permit Summary Log Printed:9/27/2007 For: September, 2007 Page 1 of 9 Decision Date: 9/4/2007 Valuation: $12,371.00 Permit Number:M-109-07 Parcel #: 3525113903 Permit Type: Building Parcel Address: 170 Macgregor Avenue Work: Install A/C on Roof Applicant: Owner: Town of Estes Park-Public Works Town of Estes Park 170 MacGregor Avenue 170 Macgregor Ave. Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/4/2007 Valuation: $20,000.00 Permit Number:8312 Parcel #: 2519314003 Permit Type: Building Parcel Address: 675 Steamer Drive Unit C Work: Addition- 1 Room & Alteration Applicant: Owner: Kingswood Constuction David & Carol 152 Stanley CIR. DR. 675 Steamer Drive Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/4/2007 Valuation: $3,715.00 Permit Number:R-053-07 Parcel #: 3524431031 Permit Type: Building Parcel Address: 451 Prospector Lane Work: Replace Roof Shingles Applicant: Owner: Gold Roofing Edward Pohl 1424 E. Eisenhower 451 Prospector Lane Loveland, CO 80537 Estes Park, CO 80517 Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 2 of 9 Decision Date: 9/4/2007 Valuation: $200,106.56 Permit Number:8371 Parcel #: 340232005 Permit Type: Building Parcel Address: 550 Promontory Drive Work: Detached Single Family Applicant: Owner: Dan Smith Construction Rock Castle 2855 Kiowa Trail 4730 S. College #205 Estes Park, CO 80517 Fort Collins, CO Decision Date: 9/4/2007 Valuation: $1,700.00 Permit Number:8392 Parcel #: 2520211007 Permit Type: Building Parcel Address: 1615 Gray Hawk Court Work: Remodel 195 sf basement to Applicant: Owner: Ty & Christie Nagl Ty & Christie Nagl P.O. Box 35822 P.O. Box 35822 Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/5/2007 Valuation: $5,171.00 Permit Number:R-054-07 Parcel #: 3401128027 Permit Type: Building Parcel Address: 2190 Larkspur Avenue Work: Replace Roof Shingles Applicant: Owner: Gold Roofing Steve lobst 1424 E. Eisenhower P.O. Box 582 Loveland, CO 80537 Yellowstone, WY Decision Date: 9/5/2007 Valuation: $12,880.19 Permit Number:8355 Parcel #: Permit Type: Building Parcel Address: 1430 Sierra Sage Lane Work: Remodel Bathroom, laundry, Applicant: Owner: Brian Murphy Brian Murphy 3620 Capulin Drive 3620 Capulin Dr. Loveland, CO 80538 Loveland, Co 80538 Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 3 of 9 Decision Date: 9/5/2007 Valuation: $4,840.00 Permit Number:M-114-07 Parcel #: 3524353005 Permit Type: Building Parcel Address: 505 Big Horn Drive Work: Install Gas Fireplace Applicant: Owner: Advantage Mechanical Brandon Larson P.O. Box 1054 1031 Parkdale Drive Estes Park, CO 80517 Fairview, TX 75069 Decision Date: 9/6/2007 Valuation: $4,158.00 Permit Number:M-117-07 Parcel #: 3525375018 Permit Type: Building Parcel Address: 510 River Rock Circle Work: Replace Furnace Applicant: Owner: ProTech Plumbing & Heating Terry Chambers 950 A Comanche St. 510 River Rock Circle Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/7/2007 Valuation: $80,000.00 Permit Number:8376 Parcel #: 3525133009 Permit Type: Building Parcel Address: 315 Park View Lane Work: Addition & Remodel to SFD Applicant: Owner: Ford Nielsen Ford Nielsen 315 Park View Lane 315 Park View Lane Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/10/2007 Valuation: $4,318.53 Permit Number:M-116-07 Parcel #: 3525326615 Permit Type: Building Parcel Address: 615 Park River Place Work: Install A/C Applicant: Owner: Pouder Valley Air Lanie Gabridge 2416 Donella Ct. 615 Park River Place Ft. Collins, CO 80524 Estes Park, CO 80517 Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 4 of 9 Decision Date: 9/10/2007 Valuation: $1,000.00 Permit Number:D-021-07 Parcel #: 3401240002 Permit Type: Building Parcel Address: 2210 Arapaho Road Work: Demo- Garage interior Applicant: Owner: Grant Hamrick Grant & Amy Hamrick 2210 Arapaho Road 2210 Arapaho Road Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/10/2007 Valuation: $304,150.00 Permit Number:8379 Parcel #: 2530407011 Permit Type: Building Parcel Address: 1221 Graves Avenue Work: New Commerical Building Applicant: Owner: Mountain Concrete and Construction Scott & Kim Miller PO Box 2781 PO Box 2781 Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/12/2007 Valuation: $4,021.00 Permit Number:M-119-07 Parcel #: 3402320005 Permit Type: Building Parcel Address: 522 Promontory Drive Work: Install Gas Fireplace Applicant: Owner: Advantage Mechanical Rock Castle P.O. Box 1054 4730 S. College #205 Estes Park, CO 80517 Fort Collins, CO Decision Date: 9/12/2007 Valuation: $10,156.00 Permit Number:M-115-07 Parcel #: 3401118002 Permit Type: Building Parcel Address: 630 Pinewood Lane Work: Replace 2 furnaces, 1 WH Applicant: Owner: Northern Colorado Air Inc Richard Rhodes 812 Stockton Ave 630 Pinewood Lane Ft. Collins, CO 80524 Estes Park, CO 80517 Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 5 of 9 Decision Date: 9/13/2007 Valuation: $2,800.00 Permit Number:M-120-07 Parcel #: 2520211005 Permit Type: Building Parcel Address: 1655 Gray Hawk Court Work: Install Gas Fireplace Applicant: Owner: K2 Design Group, Inc. Pawnee Meadows, .- 1660 Gray Hawk Court P.O. Box 3047 Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/14/2007 Valuation: $425,203.01 Permit Number:8362 Parcel #: 3536425008 Permit Type: Building Parcel Address: 303 Curry Drive Work: Detached Single Family Applicant: Owner: Kingswood Constuction Mike Kingswood 152 Stanley CIR. DR. 152 Stanley Circle Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/14/2007 Valuation: $23,730.96 Permit Number:8358 Parcel #: 2520308001 Permit Type: Building Parcel Address: 1821 Raven Avenue Work: Addition- Deck Applicant: Owner: John Traupe John Traupe 1821 Raven Ave. 1821 Raven Ave. Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/17/2007 Valuation: $12,000.00 Permit Number:8400 Parcel #: 3401240002 Permit Type: Building Parcel Address: 2210 Arapaho Road Work: Remodel detached garage Applicant: Owner: Grant & Amy Hamrick Grant & Amy Hamrick 2210 Arapaho Road 2210 Arapaho Road Estes Park, CO 80517 Estes Park, CO 80517 Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 6 of 9 Decision Date: 9/17/2007 Valuation: $2,880.00 Permit Number:R-055-07 Parcel #: 3524307148 Permit Type: Building Parcel Address: 641 Chapin Lane Work: Replace Roof Shingles Applicant: Owner: Gold Roofing Gary & Laura Wile 1424 E. Eisenhower 641 Chapin Lane Loveland, CO 80537 Estes Park, CO 80517 Decision Date: 9/17/2007 Valuation: $1,732.00 Permit Number:R-056-07 Parcel #: 3401200046 Permit Type: Building Parcel Address: 398 Bristlecone Court Work: Replace Roof Shingles Applicant: Owner: Gold Roofing Theodora Haines 1424 E. Eisenhower 398 Bristlecone Ct. Loveland, CO 80537 Estes Park, CO 80517 Decision Date: 9/17/2007 Valuation: $10,000.00 Permit Number:8403 Parcel#: 3525427011 Permit Type: Building Parcel Address: 575 Audubon Street Work: Replace Deck Railing, Add Applicant: Owner: Steven Lindberg KC Foley PO Box 2654 575 Audubon Street Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/18/2007 Valuation: $2,000.00 Permit Number:M-122-07 Parcel #: 25311390006 Permit Type: Building Parcel Address: 1010 St. Vrain Avenue S. E-6 Work: Replace Stairs & Railing Applicant: Owner: Dana Michener Mohamad Saka 800 Columbine Drive 2227 Canyon Blvd. Estes Park, CO 80517 Bbulder, CO 80302 £. Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 7 of 9 Decision Date: 9/19/2007 Valuation: $212,757.68 Permit Number:8357 Parcel #: 2520211009 Permit Type: Building Parcel Address: 1640 Gray Hawk Court Work: Detached Single Family Applicant: Owner: K2 Design Group, Inc. Pawnee Meadows, 1660 Gray Hawk Court P.O. Box 3047 Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/19/2007 Valuation: $217,055.00 Permit Number:8387 Parcel #: 2520211014 Permit Type: Building Parcel Address: 1740 Gray Hawk Court Work: Detached Single Family Applicant: Owner: K2 Design Group, Inc. Pawnee Meadows, 1660 Gray Hawk Court P.O. Box 3047 Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/19/2007 Valuation: $6,000.00 Permit Number:R-057-07 Parcel#: 3524305018 Permit Type: Building Parcel Address: 160 Evergreen Lane Work: Replace Roof Shingles Applicant: Owner: A.J. Shirk Roofing Reed Smedley 330 N. Lincoln 160 Evergreen Lane Loveland, CO 80537 Estes Park, CO 80517 Decision Date: 9/20/2007 Valuation: $137,002.08 Permit Number:8395 Parcel #: 2529317005 Permit Type: Building Parcel Address: 1870 Sketch Box Lane #5 Work: Detached One Unit Applicant: Owner: Crystal Creek Development, Inc. Ronald Gordon 601 Community Drive 3340 Rockwood Ln. S. Estes Park, CO 80517 Estes Park, Co 80517 4. Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 8 of 9 Decision Date: 9/20/2007 Valuation: $2,000.00 Permit Number:M-123-07 Parcel #: 3525124006 Permit Type: Building Parcel Address: 356 Elkhorn Avenue E. #6 Work: Install Gas Fireplace Applicant: Owner: Ed Grueff Windy City LLP 3225 Devils Gulch Rd. 3225 Devils Gulch Rd. Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/21/2007 Valuation: $4,000.00 Permit Number:8397 Parcel #: 2530341021 Permit Type: Building Parcel Address: 556 Aspen Avenue Work: Install Solar Applicant: Owner: Todd & Amy Plummer Todd & Amy Plummer 556 Aspen Ave. 556 Aspen Ave. Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/21/2007 Valuation: $2,930.00 Permit Number:M-121-07 Parcel #: 3524307124 Permit Type: Building Parcel Address: 341 Big Horn Drive Work: Replace Furnace Applicant: Owner: Northern Colorado Air Inc Edward Campbell 812 Stockton Ave 620 Findley Court Ft. Collins, CO 80524 Estes Park, CO 80517 Decision Date: 9/21/2007 Valuation: $2,000.00 Permit Number:M-124-07 Parcel #: 2531132005 Permit Type: Building Parcel Address: 1010 St. Vrain Avenue S. D-5 Work: Replace Stairs/Railing Applicant: Owner: Dana Michener Sylvia Smith 800 Columbine Drive 1010 S. St. Vrain D-5 Estes Park, CO 80517 Estes Park, CO 80517 I. Building Permit Summary Log Printed: 9/27/2007 For: September, 2007 Page 9 of 9 Decision Date: 9/26/2007 Valuation: $7,200.00 Permit Number:8328 Parcel #: 2530459005 Permit Type: Building Parcel Address: 1600 Wapiti Circle #5 Work: Addition- Deck Applicant: Owner: Mountain Home Improvements Howard & Judith P.O. Box 2243 1600 Wapiti Circle #5 Estes Park, CO 80517 Estes Park, CO 80517 Decision Date: 9/26/2007 Valuation: $50,000.00 Permit Number:8408 Parcel #: 2520214002 Permit Type: Building Parcel Address: 1773 Wildfire Road Work: Footing & Foundation only for Applicant: Owner: Ertl Mechanical Karl & Pamela Ertl P.O. Bx. 4654 1773 Widlfire Road Estes Park, CO 80517 Estes Park, CO 80517 Monthly Total: $1,789,878.01 .. Administration Memo To: Community Development Committee From: Randy Repola -52.. Date: October 2,2007 Subject: Transfer of Tract B, The Reserve, Second Filing Background The Town assigned the deed of conservation easement for Tract B, The Reserve, Second Filing open space to the Estes Valley land Trust in 2002. By creating the conservation easement, the Town became responsible for enforcement and limited maintenance of the terms and conditions of the easement. The Reserve at Estes Park Homeowners Association (HOA) has offered to take responsibility for the property and related duties. Given the location and strict limitations of the parcel, it would be appropriate for the local HOA to provide the required oversight of the conservation easement. The 2002 agreement between the Town and the Estes Valley Land Trust allows the Town to assign its rights and responsibilities as Grantor to a third party. Furthermore, the EVLT is supportive of the transfer to the HOA. If the Committee approves this action, the matter will ultimately appear before the Town Board for final approval. Budget There is no cost associated with the transfer. Action Staff requests consideration of the transfer and authorization to have Greg White prepare the necessary documents to affect the transfer to the Reserve at Estes Park Homeowners Association. Memo TO: Community Development Committee From: Jacquie Halburnt, Deputy Town Administrator Date: October 2,2007 Subject: Transportation Discussion/End of the Season Report BACKGROUND: The town is in the second year of a three year commitment to provide transit in Estes Park. This year, the shuttles ran June 30 - August 31 and weekends in September. The town directly contracts with McDonald Transit Associates to provide the bus service. The first year (2006) included a shopper shuttle and the second year (2007) the town also included a campground route. In 2006, the shopper shuttle moved 18,764 passengers during its operation from July 1 - September 4. In 2007, the shopper shuttle moved 20,036 passengers from June 30 through August 31. If you compare the (somewhat) same time frame of July 1-September 3, the shuttle moved 20,953 or a 4.5% increase over 2006. Keep in mind the shuttle ran an extra three hours per day per bus in 2007 so this is not an exact comparison. Weekends in September saw another 3,952 passengers on the shopper shuttle. The new campground route moved a total of 8,625 passengers over the entire contracted time. Shopper Shopper Campground Campground Shuttle Shuttle Sept Sept weekends weekends 2006 July 1-Sept 4 18,764 n/a n/a n/a 2007 Jun 30 - Aug 20,036 3,952 6;931 1,334 31 2007 total Shopper Shuttle 2007 total Campground 23,988 8,265 BUDGET/COST: The impact to the general fund budget was $162,564 for only transportation costs. Another $7,000 was budgeted for materials, supplies, and traffic signs RECOMMENDATION: Staff has budgeted about the same amounts in 2008 to provide transit services. We are evaluating the current days and times the shuttle runs and may recommend some tweaking to the system. 2008 will be the third and final year of our original commitment with McDonald Transit. There are some issues that may need to be addressed in continuing the system beyond 2008. We will discuss these issues at the meeting, but it would be premature to make any predictions. We have an end of season meeting scheduled with the transit company and the Park Service on 10/2. . 2 0 LU 19 0 . 0 (0 (0 000 Ei 1.10/ Transp · Year 2 of 3 year agreement with · Tagged on to RMNP contract SheAAe}nO £ 9OOg AAOI O L Sepniou! 13e4ll eleds L + d3 £ pue dNI/\Ibl 9 eieds L + >lied eu.!eJOIN Z • sesnq 100409 1 elqeilsepun leuomppv · Background McDonald Transit ., 00 2 · Per contract ase service: 25 service hrs/day for 66 ys = 1750 service hrs relei esed . Z90~96$ :9001 - 028'86$ :ZOOZ - 918'ZOLS: 8001 - (1) 0 0 0- E CO > 05/ · 2 shopper shuttle routes with one running until 10 pm UAAOJUAAOCI - JeJUGO SJOUS!A JO ft XAAH - Jejues sjolls'A Jo Jse3 - 614 099 L = f JdeS - L kin r • 2006 s · 2 buses . 2006 Service · July 7 added 3 hrs/day - 180 hrs. (7-10) · Total 2006 cost: $99,710 · 18,764 passengers ODa >' 00 eK 41 .5 :E ¤) O r' 4- a"ZON 6 62** A O CO > LU I N r- co Ill .. UAAOjUMoCI - 38}lleO SJOUS! '99 J 'peohl eyel S,XLe shopper shuttle routes und route AAH - Jolues SJO1!s 2007 Service · 3 buses GA¥ euleioIN 0 0 h. 91= g CS S 11 ' 3108 s~0ce hrn. + Sept weekends = 2007 Service · Total 2007 cost: $ signs and supplies 009' L L$ :seles pv . sieSuessed egg'ze . . Ridership Numbers · Compare 2006 timeframe to 2007 · July 1 - Sept 3 - 18,764 vs. 20,953 = 4.5% increase v Cost per passenger · 2006 = $5.31 · 2007 = $4.90 · In comparison 08 E:$ = e>lel Jeeg • 96=0 LS = 33>1!H · 99 'S= IBA!1Se:1 LIS! ljOOS · . (D CO CO (D 8 B 5 J 0 2 (D 2% g 111101 e>lei Jeeg 5111%) Flull~Nreel 4014 Future of Transit ncurrent days with Hiker Shuttle 81noi purlo36d enss! ue ewooeq i · Evaluate hours art weekends earlier / Future of Transit · Consider purchase or pay more per hr - Lease back to RMT · RMT working on options P!OA 6upped luepodu]! ue liu sesng . - FTA grants Xe>i s! 41!qoIN · Questions?