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Home My WebLink AboutPACKET Community Development 2007-03-01Preparation date: 02/26/07 Revision date: 02/27/07 1. 9 9.:F AGENDA A ya: N TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE March 1, 2007 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEMS: i) Conference Center Renovation: Drywall Bids ii) Conference Center Renovation: Paint Bids iii) Conference Center Renovation: Furniture Bids iv) Sponsorship Agreement between Rooftop Rodeo Committee, Town of Estes Park, and Estes Valley Resorts v) Stanley Park Fairgrounds: Phase 11 Construction Bids b) REPORTS: i) Marketing ii) Media/Public Relations iii) Visitors Services and Center c) 2006 YEAR-END REPORTS: i) Marketing ii) Media/Public Relations iii) Group Sales and Marketing iv) Conference Center v) Stakeholder and Membership Sales vi) Visitors Services and Center vii) Events and Fairgrounds 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEMS: b) REPORTS: i) Museum Monthly Report a) Museum Annual List of Acquisitions ii) Senior Center Monthly Report a) Meals on Wheels Brochure Continued on reverse -* TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE AGENDA MARCH 1, 2007 Page 2 4) COMMUNITY DEVELOPMENT DEPARTMENT a) POLICY DISCUSSION: i) Vacation Homes b) REPORTS: i) Activity and Budget Summaries NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. 1 / 1 hp LaserJet 3015 49] HP LASERJET FAX invent Feb-27-2007 4:38PM Fax Call Report Job Date Time Type Identification Duration Pages Result 97 2/27/2007 4:31:42PM Send 5869561 0:53 2 OK 98 2/27/2007 4:32:40PM Send 5869532 1:17 2 OK 99 2/27/2007 4:34:02PM Send 5861691 1:28 2 OK 100 2/27/2007 4:35:35PM Send 6353677 1:20 2 OK 101 2/27/2007 4:37:00PM Send 5771590 1:26 2 OK 1 m 73 0 2 9 A 0.9 4 â‚¬2 0 0 C .t Â®ERM= .c co a 0 0 C (0 9 > m 15 = 2 khE %8% cue 0,6- P 1~- O & 8 1%.0,). - 122 111 9 - Â£8<40 0-0 0 LO um'.. 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'eOUJO S,JO10 ould call the office to resume â€¢ 41!AA Seo!Ales eliueJJe 01 Ileo Xelll 'Xe luellno e pOOMeU O 8)le]Cl 'Mpedsuel JnOX JO spue!-4 1!ll.1 'Jep!Aoid eJeoa eals. plication. .Uoiss! ell]!1 s!41 le sBuuds JO S 0!lelleOUBO JO eeje eo D . 2, I Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Julie Nikolai CC: Randy Repola, Tom Pickering Date: February 28,2007 Re: Drywall Bids for Conference Center Background: In February an RFP was sent out to three local drywall companies to request bids on work to be done at the Conference Center in conjunction with the renovation of the facilities. Each was requested to contact Julie Nikolai for a walk-through of the facilities to determine the - extent of the drywall repairs and patches that are necessary. Only one of the three local businesses chose to bid on the project and can perform the work within the timeline necessary. Bid #1: Ed's Drywall $3750.00 includes drywall repair and patching in the main lobby ceilings, entry way ceiling, walls throughout the hallways, repair patching where pay phones are being removed, wall repairs in the coat/registration room and miscellaneous dings and nicks throughout the facility. $550.00 additional charges may be incurred during the repair process. The condition of some areas cannot be determined until further inspection occurs during the repair process. If conditions should require replacement instead of repair, the amount may increase. Budget: 222-5800-458-25.02 Building Repairs $20,000 Action: I recommend that we select Ed's Drywall for this project with total possible cost for all repairs, labor and materials not to exceed $4300.00. 1 50 ~rrf W: . m j 9 Estes Park i.. . 4 Convention & Visitors Bureau Memo To: Randy Repola From: Julie Nikolai CC: Tom Pickering Date: February 23,2007 Re: Conference Center Paint Bids In January an RFP was sent to six local painting firms to request bids on work to be done at the Conference Center in conjunction with the renovation/rejuvenation of the facilities. Each was requested to contact Julie Nikolai for a walk-through of the facilities and line items within the RFP. Four companies called, toured and considered the bid. Only two local businesses chose to bid on the project due to the timeline required and the extensive nature of the bid. There are two stretches of time available to begin work when the facility is unoccupied for several days. It is imperative that we get as much work done as possible before the carpet layers arrive to install the new carpet, while working around groups booked into the facility. 1 would appreciate a confirmation on my preference for the company chosen as soon as possible to facilitate an immediate start. Bid #1: Village Maintenance Painting Service $29,723.00 includes all labor and materials, includes $4,690 for painting lower sections on retractable walls. - Bid #2: Quigley's Painting Inc. 2 22 - S--Bro - 501} _ 3 3 - 3 7 ,- ~/ JU. czA $23,000 includes all labor and materials, includes $3,000 for painting lower sections on retractable walls. Both companies are insured and have a local business license. Each company is prepared to begin work within the next 10 days. I recommend that we select Quigley's Painting for this project, as they are the lowest bidder. 1 ~~ \96ed â€¢ ~ N.' L HOMVVI . 4 1 Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Julie Nikolai CC: Randy Repola, Tom Pickering Date: February 28,2007 Re: Furniture Replacement Bids -Conference Center Background: With the upgrades to the Estes Park Conference Center, furniture for the public areas/lobby is budgeted to be replaced at the completion of carpet laying, drywall repairs and new paint colors. Work is scheduled to be completed by the end of April of 2007. Furniture generally requires a minimum 60 day lead time. I've received bids from five different furniture manufacturers. Comparing warranties, product quality, style, cost, shipping charges, customer service and fabric vs. leather choices, I've narrowed it down to three companies/manufacturers that we are considering. They are each listed below and all meet our standards. Marshfield Furniture: Two couches and matching chairs (upholstered) were selected for style, quality and durability. Each offers a lifetime warranty of frame and seat cushions. One year warranty on fabric. Cost for 10 couches + 10 chairs: $13,000 plus shipping of approx. $900 Keswick - Cross: Moroni Furniture offers two couches and matching chairs, both in full leather which were selected for style, quality and durability. Each offers a lifetime warranty on frame and a five year warranty on seat cushions and leather. Cost for 10 couches + 10 chairs: $17,000 plus shipping of approx. $750 Lazy Boy Furniture: One couch in full leather and two upholstered chairs similar in design to the couch were selected for style, quality and durability. A lifetime warranty applies for frame, three years on seat cushions. While fabric warranty is only 1 year for commercial use, the residential warranty for the same product is 10 years. Lazy Boy will apply their Guardsman Fabric Plus to safeguard the fabric at no charge. Cost for 10 couches + 10 chairs: $15,000 plus shipping of approx. $200 Budget: 222-5800-458-33-31 $150,000 For carpet and upholstered furniture replacement. Action: Based on the final color and style selection, designer will assist in selecting best look, not to exceed $20,000 as budgeted. Final decision factors will be fabric/leather colors, patterns and their delivery date to meet our schedule. 1 46*ELL : Town of Estes Park Public Works Engineering .Sies~Eig Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3583, mmangelsen@estes.org Memo TO: Community Development Committee From: Mike Mangelsen Date: February 22,2007 Re: Stanley Park Fairgrounds Phase 11 Bull Pens and Drainage Background: The Stanley Park Fairgrounds facility would like to continue forward with the site improvements that began last year but due to budget were not completed. This year's projects include an overall upgrade of the Bull Pens and enhancements to the drainage system which would require the under grounding of existing surface drain water. The 2007 Budget contains funding to complete these tasks. Design / Build project requirements and specifications were sent to (5) engineering firms, (4) responded. The results are as follows: Van Horn / Kitchen $ 60,267.00 Cornerstone Eng. / Cornerstone $ 67,500.00 Construction Concepts JR Engineering / Lefever $ 95,404.00 Van Horn / Jansma $ 99,812.00 BudqeUCost: The 2007 Budget contains $50,000 for engineering, (page 182, and acct # 204-5400-544-22-02) And $100,000 for construction, (page 184, acct# 204-5400-32-22) Recommendation: Staff recommends acceptance of the low bid from Van Horn / Kitchen for $60,267.00. Engineering portion ( $7,592.00 ) & construction portion ( $ 52,675.00 ) . . Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Tom Pickering CC: Randy Repola Date: February 27,2007 Re: Rooftop Rodeo Corporate Sponsorship Proposal BACKGROUND: The Rooftop Rodeo Committee has entered into negotiations with the Estes Valley Resorts to be their primary sponsor for the Rooftop Rodeo for the next three years. The committee has performed their due diligence on the proposal and presents the proposal for the Community Development Committee consideration and approval. BUDGET: N/A ACTION: Give committee approval and support for the sponsorship between Estes Valley Resorts and the Rooftop Rodeo. 1 . . D FROM: Rooftop Rodeo Committee TO: Jenna MacGregor DATE: 2-23-07 RE: ROOFTOP RODEO CORPORATE SPONSORSHIP PROPOSAL Year 1 1. Monetary contribution of $18,000.00 to be paid by Estes Valley Resorts. This is an initial deposit of $3,000.00 in January 2007, and five (5) equal payments of $3,000.00 each the months of February through June, 2007 for a total amotint of $18,000.00. Each payment after the initial deposit shall be due on the 15th of each respective month, with a grace period of ten days before the payment is late. These funds are for the general betterment of the Rodeo as determined by the Rooftop Rodeo Committee. These funds are not intended to replace any of the Rodeo related budgetary responsibilities of either the Town of Estes Park or Top Hands. These funds shall be deposited in a separate fund for use by the Rooftop Rodeo Committee. These funds shall not become part of the Town of Estes Park General Fund. 2. A trade contribution not to exceed $27,000.00. This trade will be comprised of: a. The Queen's Dance shall be held at Lake Shore Lodge on Friday night, July 13, 2007 from 9:00 p.m. until 2:00 a.m. Ticket sales by the Rooftop Rodeo Committee will be retained by said Committee. Food and beverage will be sold by EVR and all profits from said sales shall be retained by EVR. Live band to be provided by the Rooftop Rodeo Committee. b. Six (6) sponsored lodging rooms for up to seven (7) nights at Lake Estes Inn and Suites for use by the Riatta Girls and their sponsors. All names shall be provided to EVR prior to arrival. Should a limited number of additional rooms be needed, EVR to provide a discount of $25.00 per room to Rooftop Rodeo, with said rooms being agreed upon by March 15, 2007. c. A sponsored lodge room for Ms. Rodeo America for her entire stay at Lake Shore Lodge. EVR to be provided with arrival departure dates of Ms. Rodeo America prior to her arrival. d. Space for Queen's Luncheon at Lake Shore Lodge or Aspen Lodge to be negotiated with parent's of current Rodeo Queen. Dinner would be food cost only as provided and agreed upon by EVR and said parents. . 4 4 * e. Sponsor Dinner at Lake Shore Lodge or Aspen Lodge with food cost only to be paid by Rooftop Rodeo Committee may be held this year during off- season. f. Use of Historic Park Theater for Rodeo events may be utilized this year. g. Pig Roast for all Rooftop Committee members, volunteers, sponsors and town dignitaries to be held at Lake Shore Lodge or Aspen Lodge with room provided free of charge by EVR. EVR shall provide cash bar and additional food at cost. h. Annual Rooftop Rodeo Banquet to be held at EVR property with room at no charge to Rooftop Rodeo. EVR to provide cash bar and buffet at their cost. 3. Food and beverage sponsorship at the Rooftop Rodeo: a. EVR will provide all food/non-alcoholic beverages for Thursday, Friday and Saturday nights. Gold Buckle ticket sales shall be limited to 100 per night and the Contestant side shall be limited to no more than 200 per night. Firm numbers shall be provided to EVR by a contact form the Rooftop Rodeo Committee. b. Said food shall be delivered in disposable foil containers that can be used with portable chafing setup. Menu approval and delivery time of food shall be at the discretion of the Rooftop Rodeo Committee Chairpersons. Coordination shall be agreed upon by all parties to this agreement. All servers of said food shall be providedby the Rooftop Rodeo Committee. c. Rooftop Rode9 Committee shall reserve the right to sell tickets as normal to the Gold Buckle Event. Said ticket revenues shall be retained by Rooftop Rodeo. EVR shall be allowed a block of tickets for guests during these nights with the amount not to exceed thirty tickets each night. Said guests shall be eligible to enjoy the full range of activities associated with the Gold Buckle Event. Rooftop Rodeo Committee shall agree to pay EVR $10.00 per person for all Gold Buckle guests excluding those guests of EVR for all nights that EVR provides food for the Gold Buckle Event. d. EVR shall be permitted to display advertiser and sponsor banners within the Gold Buckle tent for the three nights EVR sponsors the Gold Buckle Event. Final approval of said banners shall be retained by Rooftop Rodeo Cominittee. , e. Per PRCA rules, no guests or personnel of EVR shall be allowed to enter or interact with the hospitality side of the tent that is reserved solely for the use of contestants and their families, stock contractor personnel and Rooftop Rodeo Committee personnel. f. Per PRCA rules, all guests/personnel of EVR must follow the direction of any Rooftop Rodeo Committee personnel at all times while on the Fairground premises. 4. Wagons and Horses: a. EVR will provide at least one wagon and two horse teams during the rodeo for wagon rides at the fairgrounds and downtown (as needed) each day/night of the Rodeo. EVR reserves the right to charge for wagon or pony rides in town and at the fairgrounds before the Rodeo at Aspen Lodge' s normal rate (will not exceed $12.00 per person for each wagon ride and $5.00 per pony ride). b. EVR will provide Babe (The Pony) at the fairgrounds for EVR use before the Rodeo. Babe can be "stabled" by the EVR booth provided such booth is outside. Babe may be stabled overnight at the fairgrounds with feed provided by Rooftop Rodeo. c. EVR will ride in the Rodeo Parade and have a hitched horse team with a wagon. EVR shall retain the right of who rides on their wagon. d. EVR's hitched horse team shall be part of the grand entry of each nights Rodeo, with sponsors and/or distinguished guests allowed to ride on wagon. EVR to also provide carriage as in past years for use by Rooftop Rodeo. e. Should rides from the parking lot to the front gate be provided by EVR in their wagons, no monetary compensation shall be provided by Rooftop Rodeo. EVR shall not charge a fee for such services to anyone utilizing the wagon for this purpose. f. No verbal presentation by anyone other than the Rodeo Announcer is allowed per PRCA rules. g. EVR may stable two draft horses in the months of October and December at the fairgrounds. Feed and care of such horses shall be provided by EVR. 5. Insurance: 1 4 , a. Estes Valley Resorts shall provide their own insurance, with proof provided to the Town of Estes Park. EVR shall completely indemnify Rooftop Rodeo and its officers and committee members as well as the Town of Estes Park. Such parties shall be named as an additional insured. Proof of insurance shall be provided to the Town of Estes Park by June 1, 2007. b. EVR shall also pay their own license fees for the wagons and horses, with copies of said licenses and proof of payment of said fees provided to the Rooftop Rodeo Office by June 1, 2007. 6. Advertisement: a. Links shall be provided by EVR on all of the websites for Lake Shore Lodge, Lake Estes Inn and Suites, Aspen Lodge and Estes Valley Resorts linking to the Rooftop Rodeo website. b. Rooftop Rodeo Committee shall provide a banner on their website linking all of the above mentioned EVR properties. c. Per EVR, coverage of the rodeo to be provided by Fox 31 News. Scope of said coverage to be agreed upon prior to the commencement of the Rodeo. d. EVR to provide an agreed upon award for either the Rodeo Parade or the Rodeo itself. Category and award shall be jointly agreed upon prior to the commencement of the Rodeo. . I e. EVR shall be named on all publications as permitted by PRCA rules (excludes tickets). f. Name shall be Estes Park Rooftop Rodeo Sponsored by Estes Valley Resorts and The Town of Estes Park (this name may change to simply Estes Park Rooftop Rodeo Sponsored by Estes Valley Resorts dependent on approval by the Community Development Committee), and shall be approved and signed off by the Town of Estes Park and the Rooftop Rodeo Committee. g. Banners shall be placed in Town, to be in compliance with existing sign codes. h. EVR will pay for the production of a streaming video ad to be shown on the scoreboard during the Rodeo. i. EVR flag to be carried by Rodeo Queen or Ladies in Waiting during normal flag presentation during Rodeo or by other PRCA approved personnel. , j. EVR shall be allowed to place banners/flags on their wagon at the Fairgrounds and in Town as specified by the existing sign codes. Artwork and creative to be provided by EVR with expense for such artwork and creative borne by EVR. k. EVR shall provide $100.00 each night for one event to be presented for the Ride for the Bucks. Said monies shall be donated as part of, and included in, the initial $18,000.00 payment to Rooftop Rodeo Committee. l. EVR shall be allowed three full page color ads on the covers of the Rooftop Rodeo Program, where space allows. Said creative to produce said ads shall be provided by and paid for by EVR. m. All gift bags shall be donated by EVR to Rooftop Rodeo Committee to be handed out each day of the Rodeo by Rooftop Rodeo Committee Members as contestants enter and sign in at the Contestant Gate. Final approval of contents to be at the discretion of the Rooftop Rodeo Committee. Rooftop Rodeo Committee shall be permitted to add additional items to said gift bags whether they are items provided by additional merchants or Rooftop Rodeo Committee. 7. At least twelve (12) box seats per night will be provided to EVR by the Rooftop Rodeo for guests of EVR. Boxes may not be together. 8. Twenty general admission tickets will be provided to EVR each night. Said seating location shall be determined by the Rooftop Rodeo Committee and the Special Events Department of the Stanley Park Fairgrounds. 9. EVR shall be allowed a vendor booth in the vendor area to book horse rides, bike rides, adventure day passes to Aspen Lodge, new condo sales/tours, activities, dinners, cowboy suppers, groups, etc. Rooftop Rodeo shall retain final approval of size of booth as well as approval of banners, displays, etc. to be used by EVR. 10. Rooftop Rodeo can only provide leads as generated by the website from those inquiring where to stay during the Rodeo. 11. A vendor list cannot be provided to EVR, however, a list will be provided all vendors requesting lodging leads and EVR properties shall be placed at the top of said list. 12. EVR will provide a judge for the Rodeo Parade, to be named and approved by Rooftop Rodeo Committee, prior to the Rodeo Parade f 13. Two (2) EVR employees are eligible to become members of the Rooftop Rodeo Committee provided they meet all existing/future membership requirements. Year 2 & Subsequent Years: 1. Estes Valley Resorts shall agree to an increase in the sponsorship between EVR and Rooftop Rodeo no later than September 30th of each year following the July Rodeo. Amendments may be made to this agreement subject to the approval of EVR and the Rooftop Rodeo Committee at this time. Said increase shall not be less than 3% nor more than a 10% increase each year. 2. The term of this agreement shall be for three (3) years. After the initial term of three years, if the annual escalation rate of 3% to 10% has been satisfied, EVR shall retain the right of said sponsorship and this agreement shall continue to be in force. There shall be no decrease in the cash amount paid by EVR each year during the term of this agreement. Should EVR decide to terminate sponsorship during the course of the year, all monies and in-kind contributions contributed to that point in time shall be non-refundable. 3. Space for the Queen' s Luncheon would be provided at no charge at either Lake Shore Lodge or Aspen Lodge with food provided at cost with the approval of the current Rodeo Queen's parents. Said parents retain the right to refuse use of said space. Should said agreement not be satisfactory to the Rooftop Rodeo Committee, said Committee retains the right to pull sponsorship of the Rooftop Rodeo from EVR with due notice and due remedy, with 21 days due notice and at least 30 days to reach satisfactory remedy. 4 ' 2007 Roof Top Rodeo Major Sponsorship Executive Summary March 1, 2007 A. Benefits to the Town of Estes Park 1. This sponsorship will help slow the growth in increased budgetary requests from the Rodeo Committee. The importance of this benefit cannot be overstated with increasing rodeo costs and greater demand on the town's budget. 2. This will allow the Top Hand's budget to be refocused on their mandate to provide additional funds for capital improvements for the Rodeo. 3. Multiple days of Fox 31 TV exposure with an estimated 88,000 household impressions per day. This exposure will begin with the Rodeo parade coverage. This exposure will help increase attendance for the balance of the Rodeo and drive more front-range traffic to town. 4. Additional exposure to the Town of Estes via links to Estes Valley Resorts various websites which produce over 7000 hits per month. 5. Potential cost savings for each year of sponsorship would include, but not be limited to: a. The Queen's Dance $ 1400 Savings b. Lodging Room Savings $ 3000 Savings c. Ms. Rodeo America Lodging $ 1000 Savings d. Fall Sponsor Dinner $ 1000 Savings e. Annual Rooftop Rodeo Banquet $ 1000 Savings f. Gold Buckle Savings $ 1000 Savings This has the potential for $25000 in savings over the next three years. While we support the reallocation of these savings to other areas in Rodeo we do not support any budgetary cuts in the overall funding of the Roof Top Rodeo as this sponsorship is dedicated to improving or bettering the overall Rodeo. B. Benefits to the Rodeo Committee 1. $18000 in cash donations in year one. 2. $27000 in in-kind benefits in year one. . 1 1 , I 3. These in-kind benefits include free and discounted lodging rooms, free meeting rooms, food for three nights of Gold Buckle and three nights for the Cowboy Hospitality. It also includes food, at cost, for a number of events. We will be able to host the Queen's Dance and Ms. Rodeo America for far less expense than in the past. EVR will provide gift bags for all the Rodeo Contestants. 4. A three year agreement with escalation clauses of 3% to 10% with no decrease in the cash benefit. This agreement may be worth $150,000 in total benefits over the three year period. 5. The desire by EVR to develop a long- term eight to ten year relationship. A successful relationship with EVR may help to secure other large sponsorships. 6. EVR's ties to Western Heritage and their desire to see the Rodeo return to its glory days. 7. The Roof Top Rodeo committee approved this sponsorship proposal unanimously. C. Benefits to Estes Valley Resorts 1. Naming rights on Posters, Banners, Rack Cards, Flags, and other Rodeo advertising materials. The proposed naming convention would be The Estes Park Roof Top Rodeo sponsored by Estes Valley Resorts and the Town of Estes Park. An alternative naming convention may be Estes Park Roof Top Rodeo sponsored by Estes Valley Resorts. 2. Up to 12 Box Seats and 20 General admission tickets each rodeo night. All of our sponsorships have box seats and tickets available in the various packages. 3. A 3 page color Ad in the Roof Top Rodeo program. All sponsors are provided advertising in the Roof Top Rodeo program. 4. A vendor booth at the rodeo. 5. Up to 30 guests at the Gold Buckle event on Thursday, Friday, and Saturday nights. 6. Streaming video advertising on the scoreboard. Lâ€¢ Â· , TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, Eisenlauer From: Peter Marsh I)ate: February 26,2007 Re: January, 2007 Marketing Program Report REPORTS: as of January 31 Special Notes: The Chamber's Winter Trails Day in the national park was a huge success as was the Model Railroader' s weekend. Both were promoted in our early February Insert, as well as calendar ads in the Post and News and some great public relations from Suzy. The printed 2007 Calendar of Events is in the Visitors Center. The numbers this early in the year don't tell us much. But, remember the weather across the continent most of January of this year was pretty awful ! 1. 2007 Visitors Guide Requests: down 24.86% from January 2006 2. Guide Downloads are up 48% over January of last year. 3. Magazine advertising from 18 national and regional titles will appear in subscriber' s homes this week. 4. Budget Travel magazine March issue includes our Estes Park ad plus the selection of Cheley Camps as one of the "50 All Star Family Camps." 5. Internet advertising is being expanded to include advertising on Colorado.com, web sites for KUSA-TV and KCNC-TV for increased national exposure and increased regional exposure. This is in addition to our Google efforts and successful Denver Newspaper Agency Web site advertising of the last 4 years. 6. Second Quarter Insert will go into production in late March. 7. WATS line calls also down 7.48% from last year. 8. Television spots on Channels 9 and 4 continue through March. 9. 2006 Conversion Study in its draft form is being reviewed. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A I . I ' TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, Eisenlauer From: Suzy Blackhurst I)ate: Feb. 26,2007 Re: Communications Report REPORTS: 1. Statistical report In comparing January 06 to January 07, huge increases in all areas - number of inches of coverage, number of placements and the subsequent value of placements - were seen from January '06 to January '07. We can point to three reasons for the increase in coverage. â€¢ The Associated Press picked up the Denver Post business story about the CVB's consideration of promoting the area to Democratic National Convention attendees. Five stories (Denver Post, Pueblo Chieftan, Colorado Springs Gazette, Greeley Tribune and Longmont Daily Times Call) included in the total coverage account for 149 inches with a value of $44,262.61. Even without that coverage, a 130% increase in coverage for the month was realized. â€¢ Increased interest in Winter Fun (from snowshoeing to sledding and outdoor activity in the area resulted in nine stories valued at a total of $16,366. â€¢ News organizations have come to rely on the CVB for accurate and timely information obtained through press releases, telephone contact and www.EstesParkCVB.com Statistical reports for the month are included on page 2 of this report. 2) Internet Clipping Service Beginning with the February report, value of internet coverage will be included on a monthly basis. The CVB is now under contract with Bacon's, an international leader in Public Relations services. Annual cost for the program is $2,700, an amount anticipated through the 2007 budget planning process. We have no specific expectations for this program because, in this first year of measuring internet news coverage, we're attempting to ascertain base levels of this type of news coverage about Estes Park. 3) E-Newsletter Beginning in late March, an E-Newsletter will be launched from www.EstesParkCVB.com. Purpose of the program is to increase repeat visitation, strengthen regional attendance at events throughout the year, and entice visitors new to Estes Park to explore the area. 2007 is seen as a base year for the program, and measurement standards, including number of click- through users, will be used to determine success of the program. ACTION ITEM: None < I Public Relations Statistical Measurements, February 2007 1. PR Equivalency in Colorado Newspapers (the value of Colorado newspaper articles in relation to the same size paid advertisements) Value 2005 2006 2007 January $ 4,094.26 $ 13,211.68 $ 74,676.22 February 18,338.88 18,679.97 March 5,237.03 12,571.83 April 9,445.56 36,935.53 May 78,012.55 39,860.20 June 139,088.00 57,989.81 July 19,293.17 138,910.42 August 19,390.56 48,347.70 September 135,624.86 107,235.20 October 129,183.91 160,958.66 November 39,797.59 33,016.05 Total $ 597,506.37 $ 669,761.59 $ 74,676.22 *A calculation equating free publicity in publications that are members ofthe Colorado Press Association for events covered in news columns, had the CVB paid for the same amount of space. 2. Colorado Newspaper Press Placements # Placements 2005 2006 2007 #Inches 2005 2006 2007 January 39 45 64 102.25 124.80 574.75 February 69 83 198.50 359.75 March 59 69 71.75 470.25 April 75 74 186.25 262.00 May 163 122 862.95 646.00 June 155 217 1,060.20 1,304.50 July 142 152 518.25 1,103.05 August 133 105 463.25 600.50 September 133 134 2,250.10 1,512.75 October 59 87 1,060.20 857.00 November 76 94 396.75 625.00 Totals 1,103 1,182 64 7,170.45 7,865.60 574.75 3. Average Value per column inch 2005 2006 2007 $ 83.33 $ 85.15 $ 129.93 4. Web site Press Room Downloads 185 612 765 , Estes Park Convention & Visitors Bureau Memo To: Community Development Committee - Trustees Pinkham, Levine, Eisenlauer From: Teri Weldin, Visitor Center Coordinator CC: Tom Pickering Date: February 26,2007 Re: January & February Visitor Services Report 1. January Visitors Center Traffic The center experienced a 51% increase in Visitors Center traffic over January, 2006. We had 3,448 visitors this January, an average of 115 per day. Last year, we saw an average of 76 people each day, for a total of 2,284. 2. January Telephone Calls Visitor Services staff fielded a total of 1,063 calls this January, as opposed to 1,121 calls in January, 2006. 3. February Visitors Center Traffic The center experienced a 141% increase in Visitors Center traffic over February, 2006. We had 4,970 visitors this February, an average of 178 people per day. Last year, we saw an average of 74 people each day, for a total of 2,063. It is interesting to note that traffic went down in February over January last year, while we saw quite a significant increase in traffic in February over January this year. 4. February Telephone Calls Visitor Services staff fielded a total of 1,071 calls this February, as opposed to 1,275 calls in February, 2006. NOTE: Estimates for visitor traffic and telephone calls were used for the last three days in February in order to complete this report. 5. Volunteer Ambassadors A handful of Ambassadors have retired from the organization in the past two months; therefore, the total number of Ambassadors is currently around 60. We will be recruiting new volunteers to bring the number up closer to 70 for the busy, summer season. These volunteers are still assisting at the front counter from noon to 2:00/2:30 PM, Monday through Friday, while Visitor Services staff take lunch breaks. As soon as the two new staff (referenced below) are hired, the Ambassadors will return to assisting at the center on weekends only. 6. Two part-time staff to be hired soon CVB staff conducted interviews on February 19 to fill the two newly created part-time positions for Visitor Services / Administrative Support. Once reference checks have been completed by the Human Resources Department, we will make a final decision and offer positions to the two finalists. We hope to have these staff on board by the first or second week of March. 7. Estes Park 2007 Visitor Guide: Distribution from the Visitors Center The new 2007 Visitors Guides were delivered to the Visitors Center on January 9. Since that date, we have distributed approximately 4,300 through the center. This distribution includes both walk-in visitors and Estes Park businesses. 1 .. L '' 0 . Estes Park Convention & Visitors Bureau Memo To: Park Community Development Committee - Trustees Pinkham, Levine, Eisenlauer From: Peter Marsh, Director of Communications CC: Tom Pickering Date: February 26,2007 Re: CVB Marketing Committee - 2006 Year End Report REPORTS: 1. 2006 Visitors Guide Requests: 58,688 for an increase of 14% over 2005 2. Guide Downloads: 239,807 for an increase of 92% over guide downloads in 2005. 3. Magazine advertising: generated guide requests 6.73% over 2005 4. Internet advertising: generated 73,054 click throughs to our web site, an 18% decrease due to shift in strategy. 5. Search engine ranking continues with strong natural first page ranking on Google, MSN, Yahoo, and AOL. New Search Engine ranking tools added for 2007. 6. Program Planning: significant increases in internet promotion during 2007, including an E-Newsletter. 7. New television commercial developed in fall of 2005; runs 1 st, 2nd, 4# quarters. 8. Annual Scorecard - see page 2 ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A 1 A. . , Page 2 - Estes Park promotional activity scorecard for 2006 Lodging Referrals via the website 3,191 up 8% Travel Leads via the website 14,724 up 99% Visitors Guides mailed to individuals 58,688 up 14% Visitors Guides shipped to 3rd party Distributors (Welcome Centers, Travel Agents, etc.) 45,197 Visitors Guides distributed at Travel Shows 3,785 Visitors Guides distributed locally 42,697 Total files downloaded from the CVB website 250,532 up 90% Total Page Views of the CVB website 3,822,467 up 60% Total Visits to the CVB website 1,218,520 up 59% Total 800 Calls answered at the Visitors Center 18,170 up 2.81% â€¢ Page 2 61 . 0 1 Estes Park Convention & Visitors Bureau Memo TO: Town of Estes Park Community Development Committee Trustees Pinkham, Levine, Eisenlauer From: Suzy Blackhurst, Communications CC: Peter Marsh, Tom Pickering Date: February 26,2007 Re: Communications 2006 Year End Summary Report This report includes year-end statistics and measurements for the Estes Park Convention & Visitors Bureau media communications program, including: 1. PR Equivalency Values 2. Quantity of Colorado Newspaper Press Placements 3. Inches of Coverage and Average Value Per Column Inch 4. Web site Press Room Downloads 5. Special Requests fulfilled 6. National Media Mentions and Features Received . 1 1. PR Equivalency* (the value of Colorado newspaper articles in relationship to the same size paid advertisements). While the total numbers for the year show a 16.94% increase over 2005, we're mindful that printed words will become increasingly more difficult to obtain in the coming years. As newspapers continue to reduce the number of pages they are financially able to print, they will carry less global coverage than in previous years. Value 2005 2006 January 4,094.26 13,211.68 February 18,338.88 18,679.97 March 5,237.03 12,571.83 April 9,445.56 36,935.53 May 78,012.55 39,860.20 June 139,088.00 57,989.81 July 19,293.17 138,910.42 August 19,390.56 48,347.70 September 135,624.86 109,279.75 October 129,183.91 160,958.66 November 39,797.59 33,016.05 December 15,288.32 43,939.21 Total $ 612,794.69 $ 716,595.80 *A calculation equating free publicity in publications that are members of the Colorado Press Association for events covered in news columns, had the CVB paid for the same amount of space. Advertising Equivalency * 180,000.00- 160,000.CIO-/r 140,000.00-* 120,000.00-' -d-111 I) 100,000.00-/ 80,000.00-/ 12005 i2006 60,000 00-2 40,000.00-/ 20,00000-2 January March May 3lzy September November 'The value of Colorado newspaperarticles in relation Total Value 2005: $612,795 to the same size paid advertisements Total Value 2006: $716.596 2. Quantity of Colorado Newspaper Press Placements Number of news release placements increased 6.93% over those received in 2005. Significant increases in story placements in June can be attributed to increased coverage of the Estes Park Marathon along with events that won't be occurring in 2007: Quilt Show and the Town's inaugural year of Shuttle operations. October's spike is attributable to increased coverage of the fall color and Elk Fest. # Placements 2005 2006 # Placements 2005 2006 January 39 45 July 142 152 February 69 83 August 133 105 March 59 69 September 133 134 April 75 74 October 59 87 May 163 122 November 76 94 June 155 217 December 109 114 Totals 1,212 1,296 Colorado Newspapers Story Placements Comparisons Total Placements 2005: 1,212 Total Placements 20062 1,296 . 20 I 2008 lillil_1 1 1 January March May July September November I. ,$ . . 3. Inches of Coverage and Average Value Per Column Inch . Value per inch printed in 2006 increased 2.8 percent over that in 2005. Advertising Value of Colorado Press Coverage per Column Inch 2005 2006 $81.75 $84.03 Number of Printed Inches 2500- 2,000-/ 1.500-4 Iwimigl 1.000-t /2006 500=/ 011 1 Jan March May July September November Inches 2005: 7,496 inches 2006: 8,573 4. Web site Press Room Downloads Greatest gains in PR exposure was seen in Website Press Room downloads. Some of that increase can be attributed to national writers doing research for their own stories as evidenced by noting specific phrases in posted stories being used in other writers' work. Anecdotic ally it is reasonable to believe many of those reading news stories on the website would otherwise receive information in traditional media placements. The increase in downloads posted a 152.95% gain. # of Estes Park CVB.com Press Room Downloads 2005 2006 4,240 10,725 , 0 . 5. Special Requests fulfilled Providing fact checking, photography samples and basic information for other requests about Estes Park also increased in 2005. The 33.96% increase in such requests is a positive indicator of providing an easily accessible and reliable mechanism for newspapers, magazines and tourism-related industry members to obtain the information they need. Special Media and Research Requests Managed 2005 2006 53 71 6. National Media Mentions and Features Received Tracking national media coverage and placing values on it is not routinely part of the Media Relations program, however the following coverage is a sampling of coverage that was captured. Advertising Publication Equivalency Value USA Today $ 108,070 Detroit Free Press 11,072 Salt Lake City Tribune 12,675 Miami Herald 11,968 New York Times 152,783 Total Value $ 296,568 7. Coverage Received but not included in statistics: 25 North Magazine Disney Family Fun American Historical Press Frommers Travel Guide American Parks Network Hallmark Television Boulder Magazine Insiders Guide to Boulder Bugle Magazine Moonshadow Publications Colorado Meeting Events Magazine Mountain Living Magazine Colorado Wilderness Society Rocky Mountain News Video on Elk Colorado Kids Style Magazine Colorado Meetings and Events Magazine Successful Meetings magazine Discover Native America Travel Host Discovery Travel Wilderness Society 8. Other Significant Media & Public Relations Efforts During 2006 â€¢ Formal Grand Opening-Dedication of the Visitors Center â€¢ Inauguration of the Shopper Shutter and Associated Materials â€¢ Intercept Survey â€¢ CVB Happenings weekly event calendar: 34 weekly issues to stakeholders and community members; 31 different versions to local newspapers) â€¢ CVB Advisory: 11 Monthly communications to stakeholders, members and interested community members I ' Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Julie Nikolai CC: Tom Pickering Date: February 26,2007 Re: Estes Park CVB Group Sales - End of Year Report Beginning in 2005, the Estes Park lodging industry has been experiencing a rebirth. This has continued through 2006 and is even evident with 'off the road' reservations, which in 2005 were of concern to many of our lodging proprietors. These are getting back on track, as well. Both lodging occupancies and ADR (average daily rate) have increased proportionately, which is verified in sales tax revenues and state-wide reports. The Rocky Mountain Lodging Report, which shows state-wide figures, is compiled by an independent accounting firm. It tracks individual communities within the state of Colorado and their numbers for Estes Park concur. We show our highest occupancy percentage and ADR since we began tracking this data in 1999. (See attached report) The CVB group sales department continues to talk with group planners on a daily basis assisting with lodging location referral, activities, assistance for dining and catering choices, recreation, entertainment, services and more. Website enhancements continue on the group site to assist our visitors with easier access to the information needed. Referrals and qualified leads are tracked monthly and by market segment. (See attached report) Estes Park continues to be a prime wedding destination for Colorado. The CVB group sales department participated in three bridal shows in 2006. Romance groups (weddings, elopements and anniversary parties) generated more CVB group leads than any other market; though total calls and referrals run about equal to reunion groups. Weddings have slightly surpassed reunions, which outpaced them in 2005. While tours account for the smallest portion of our market segments, we experience 400+ buses per year visiting this area, with an average of 35 participants per bus. This accounts for 14,000 visitors annually. In 2006 we began marketing efforts to student tours as well. This type of tour group is more likely to spend 2-3 days in Estes Park, rather than as a 'day trip', and primarily travels from March through June, allowing us additional opportunities to increase our shoulder season. Other forms of group marketing include ads placed in various group tour, bridal and reunion trade magazines. Meetings magazines continue to be a primary focus of the group malketing dollars that go toward advertisements. A familiarization tour was held in May of 2006 in conjunction with the Colorado Tourism Office to promote international tourism into this area. Estes Park participated in a second familiarization tour in June to promote the student tour market. The group sales department also participated in one trade show for the tour market and three trade shows geared to the meetings market. 1 0 . - U . 2 J + P; Et m g 11/1 -- a Z - *- 1, Ct :# p, M N W . lu. O 0 M Â© 1. 0 J. px ON W N Mel-MIOHE~~1Â·01MRO --I 60 .El * 2 7:. ro ,#31 + 0 9 Â©M -4 M. M -14-1~ M 50 . t U #Â¢% 21 MION"Â©fobâ‚¬ 1-0-1--IN-1-AM 9 -0 10 04 -1 - b 00 - . 1 .CoÂ©*24 C/o 16Â©to=N 04 w g Z -10--N--AM Â¢ t 1.Â¤ Ge O . b M M -- Â·mr - D M M r. -2 - M * + 5 $=1 .r pO 2 00-bee-Â®-b - M D .n 1 - b, 3 2 2 2 8 8 41 0 = g t. & *ki 9. - 0 - 10 65/30+73* . 0+38* 47/21+38* f SIBJ~Ji:Ot: It 91, SII â‚¬SI OII *SI LEI 44/40 ZÂ£/09 TZ/317 ZZ/LE 91/0â‚¬ [I Referrals Referrals CVB Group Sales 2006 Leads/Referrals 2006 | Meetings ' . Reunion '&1045 jpell UIOg pale.IOUOS Spey-I Soluo!PUI * 1 * Estes Park Hotel Occupancies 0 D 1999-2006 Month 1999 2000 2001 2002 2003 2004 2005 2006 January 20% 21% 17% 1696 18.0% 17.1% 18.9% 20.0% February 30% 28% 31% 28% 19.2% 23.2% 28.7% 31.8% March 21% 29% 36% 31% 23.4% 25.4% 20.3% 26.7% April 37% 23% 26% 25% 21.7% 22.0% 18.6% 20.9% May 42% 46% 37% 47% 37.9% 41.5% 34.8% 48.5% June 76% 78% 72% 67% 63.4% 65.9% 71.2% 79.9% July 90% 95% 85% 82% 81.0% 81.1% 88.5% 91.0% August 87% 84% 78% 72% 72.2% 71.8% 80.4% 83.9% September 80% 79% 70% 68% 64.3% 67.8% 80.0% 83.7% October 53% 49% 42% 43% 46.3% 44.1% 45.9% 59.6% November 26% 28% 31% 24% 24.1% 25.6% 32.1% 34.6% December 18% 25% 23% 19% 19.1% 23.9% 23.9% 23.2% Totals 48.3% 49.3% 47.1% 44.5% 46.2% 44.2% 44.4% 51.8% Estes Park Average Hotel Rate 1999-2006 Month 1999 2000 2001 2002 2003 2004 2005 2006 January $84.72 $97.17 $88.08 $86.44 $84.69 $ 93.31 $88.54 $96.80 February $93.89 $93.99 $98.26 $82.69 $107.3 $ 93.52 $94.69 $96.33 0 March $85.96 $97.71 $88.99 $79.73 $81.76 $ 81.84 $91.64 $97.92 April $90.72 $94.25 $81.55 $90.56 $86.75 $ 89.83 $97.57 $104.5 5 May $84.17 $100.8 $97.06 $135.4 $102.4 $103.7 $112.0 $113.4 4 04472 June $125.7 $124.2 $131.0 $132.3 $135.6 $133.1 $140.0 $141.0 10092621 July $147.5 $143.7 $152.9 $149.3 $152.5 $157.2 $168.2 $171.0 73343841 August $126.2 $125.5 $145.4 $143.8 $140.0 $145.6 $147.5 $155.0 71706612 Septembe $111.1 $121.1 $114.6 $113.1 $129.9 $129.2 $131.0 $142.7 r 28459631 October $94.52 $99.79 $113.9 $104.8 $112.4 $128.4 $110.7 $138.5 576775 Novembe $96.11 $95.91 $103.0 $91.14 $87.03 $115.3 $106.8 $108.7 r 8 9 2 3 December $109.5 $89.50 $111.3 $96.84 $94.00 $102.2 $113.5 $123.0 5 3 4 4 3 Totals $104.1 $106.9 $112.8 $122.6 $125.7 $127.3 $128.6 $137.1 98942124 Statistics provided by Rocky Mountain Lodging Report, reprinted by the Estes Park CVB's Group Sales & Marketing Department. 0 . Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Julie Nikolai CC: Tom Pickering Date: February 26,2007 Re: 2006 End of Year Report - Conference Center The Estes Park Conference Center was designed in the 1990's to promote off-season conferences for the Town of Estes Park While our focus remains the same, trends have changed and some"in season" (mid- June to early September) conferences are now included in our sales efforts. During 2006, the Estes Park Conference Center hosted a total of 107 groups. This included 75 conferences, which comprised approximately 9028 conferees. There were 32 local groups that had events at the Estes Park Conference Center with 6326 attendees. These numbers reflect a decrease of the total number of groups by 22 and a decrease of the combined attendees of 3252. This is a significant decrease; 68% of that can be accounted for with the lower number of events/attendance at the local level. The Holiday Inn, now referred to as Rocky Mountain Patic Inn, has experienced a tumultuous year with numerous staff and managerial changes. After more than a decade of consistency in their upper level management, 2006 has seen three different general managers, three sales managers, three assistant managers plus numerous changes in other depanments. This has caused extreme inconsistencies at times and has affected their group bookings. While the Conference Center sales staff met their goals, the hotel staff fell short in some areas regarding their typical group bookings. The effects were also seen in the local group sizes and a number of cancellations by Estes Park area groups. The Conference Center saw no reservations in December, which is generally utilized by smaller size groups and holiday events. The new direction of the management and professional staff that is now in place leaves me with great optimism for the 2007 year. The Conference Center facilities are in dire need of updating and this did deter some group planners from committing to our facilities for 2007 and 2008 during their site visits this past year. With renovations scheduled to begin mid-February, we anticipate future booking patterns to improve in the months ahead. 2001-2005 Attendance Figures: CATEGORY/YEAR 2001 2002 2003 2004 2005 2006 Numberof Conferences 75 79 69 78 84 77 Number of Conferees 10,098 10,044 7,998 8,297 10,043 9,028 Number of Civic Users 14,753 14,585 12,045 10,552 8,863 6326 Conferees Spending $4,725,000 $4,670,460 $3,761,059 $4,065,550 $4,041,505 $4,041,623 1 . Estes Park Convention & Visitors Bureau Memo To: Town of Estes Park Community Development Committee - Trustees Bill Pinkham, Chuck Levine, and Dorla Eisenlauer From: Peggy Campbell, CVB Stakeholder Services & Support CC: Tom Pickering Date: February 26,2007 Re: CVB Stakeholder & Member Services - 2006 Year End Summary Report The goal of CVB Stakeholder & Member Services is to develop strong partnerships with area businesses. Our shared objective is to promote tourism by providing the best possible information to visitors and prospects. The CVB accomplishes this by educating stakeholders and members on CVB benefits and services, by providing our stakeholders and members with exceptional customer service, and by continually improving stakeholder and member services (products offered). The second full year of the CVB's operation yielded significant improvements over 2005. Overall revenue increased 79%, overall customer acquisition increased by 34%, with out-of-town membership increasing by 64%. CVB Stakeholder & Member Services 2005 to 2006 Comparisons: Service 2005 2006 # of Stakeholders/Members Supported (all have web listings) 812 875 # of Brochure Racks Fulfilled 151 207 # of Enhanced/Group/Book Now Web Listings Fulfilled 255 497 # Web General Leads/Group Leads Fulfilled 54 62 # of Total Fee Based CVB Services Fulfilled 460 766 $ Amount of Website Services Fulfilled $62,576 $78,457 $ Amount of Brochure Rack Services Fulfilled $19,425 $27,900 $ Amount of Group Leads Fulfilled (by Julie) $6,500 $8,250 $ Amount of Out of Town Membership Fees Sold * Not Applicable $42,633 $ Grand Total CVB Services/Membership Fees $88,500 $157,240 # Out of Town CVB Memberships Sold 16 44 # of Total Businesses who Purchased CVB Services 171 229 % Revenue Growth - CVB Services/Membership Fees Not Applicable 79% % Increase Customer Acquisition Not Applicable 34% * $3,000 Business License Equivalency Fees Collected in 2005 1 Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee - Trustees Pinkham, Levine, Eisenlauer From: Teri Weldin, Visitor Center Coordinator CC: Tom Pickering Date: February 26,2007 Re: CDC Annual Report 1. Visitor Center Traffic The Visitors Center saw a total of 232,169 visitors in 2006,80,479 more people than in 2005. This represents a 53% increase over last year. 2. Telephone Calls The total number of telephone calls received in 2006 equals 22,318, a 10% increase over 2005. 3. Volunteer Ambassadors The volunteer Ambassadors at the Visitors Center gave the town 5,784 hours of time, the equivalent of nearly three full-time staff. The Ambassadors of Estes ParkÂ® organization has nearly 70 members. Generally, the Ambassadors have assisted visitors daily from late May through early October, and on the weekends during the-rest of the year. In 2006, they also assisted at the Visitors Center Monday - Friday for a few hours mid- day, to help during lunch breaks for CVB visitor services staff. 4. Monthly Ambassador Meetings The Ambassadors meet the second Tuesday of every month. All meetings are attended by the Visitor Center Coordinator and sometimes other CVB staff. These luncheon meetings allow the Ambassadors and CVB staff to experience different restaurants in the Estes Park area. Additionally, an educational program is presented each month by different organizations, groups and EP businesses, such as: Rocky Mountain National Park, the EP Senior Center, EV Recreation District, the Stanley Museum, the Art Center of EP, the Stanley Village Marketing Committee, American Wilderness Tours, plus other businesses and attractions in the EP area. 5. Ambassador & CVB Staff Lodging Tours Ambassadors and CVB staff toured a total of 40 lodging properties during the second and third weeks in May. This is an important part of training for the Ambassadors, and both the seasonal and year-round CVB visitor services staff. 6. Bond Park Cabin The new cabin opened its doors to the public June 9 - September 30 and was open Thursday - Sunday in July/August and Friday - Sunday in June/September. A total of 6,887 visitors, an average of 121 people per day, stopped by Bond Park for information. 7. CVB Complaint process The CVB complaint process, designed to address strained issues that may arise between a visitor and an EP business, received 11 complaints; 10 against Lodging Establishments and 1 against an area attraction. 8. Estes Park 2006 Visitor Guide: Distribution from the Visitors Center 42,697 guides were distributed from the Center to visitors and area businesses. 1 ..,Â· D . Estes Park Convention & Visitors Bureau Memo To: Community Development Committee From: Teri Wright - Event Support Cc: Randy Repola Date: February 1, 2007 Re: Event/Fairgrounds Annual Report BACKGROUND: 2006 was a very successful year for Events and The Fairgrounds at Stanley Park. The Rooftop Rodeo won "2006 Small Rodeo Committee of the Year." The fairgrounds was also asked to sign a five-year contract with the Hunter/Jumper organization, through the year 2011. There continues to be more interest for the usage of the Fairgrounds and Performance Park. The Fairgrounds' usage is at full capacity for the times we can be open. We can continue to add new events when the fairgrounds are running a twelve month facility. Performance Park is in use at least four days out of seven days each week during the summer season. The nights start to cool down by the end of August which is the only reason usage stops at Performance Park. Riverside Rhythms at Riverside Plaza continues to grow in attendance. BUDGET/COST: N/A ACTION: N/A REPORTS: As of December 31, 2006 Fairgrounds and Events 2006 (listed in chronological order) Approximate Event Dates Location Attendance Estes Park Cup Dog Weight Pull Feb.18 & 19 Bond Park 500 Jazz Fest & Art Walk May 13&14 Performance Park 2,000 Antiques & Collectibles May 27 & 28 Fairgrounds 1,000 Suri Llama Show June 1-4 Fairgrounds 500 Wool Market June 15-18 Fairgrounds 10,000 Miniature Horse Show June 21 - 25 Fairgrounds 500 Arabian Horse Show June 30 - July 4 Fairgrounds 500 Fireworks July 4 Lake Estes 20,000 Team Penning July 8-9 Fairgrounds 500 1 ' "IiI I Rooftop Rodeo July 11 - 16 Fairgrounds 11,000 Rooftop Rodeo Parade July 11 Downtown Estes Park 2,000 Copper Penny Horse Show July 21- 23 Fairgrounds 300 Hunter/Jumper Horse Show July 25 - Aug. 12 Fairgrounds 1,500 Auto Extravaganza Aug. 19 Bond Park 500 Alpaca Market Sept. 3-5 Fairgrounds 500 Long's Peak Scottish/Irish Festival Sept. 7 - 10 Fairgrounds 40,000 Team Penning Sept. 15 - 17 Fairgrounds 1,000 Elk Fest 2006 Sept. 30 & Oct. 1 Bond Park 8,000 Surprise Sale October 7-8 Downtown Estes Park Not available Come Catch the Glow Xmas Parade November 24 Downtown Estes Park 30,000 PERFORMANCE PARK: Events began in May and ran through October. There were a total of 41 performances or events. The Special Events Department had their "Wednesday Nights at Performance Park" beginning Wednesday, June 21St and ending on Wednesday, August 23. All performances were well attended. We found that if we have any later performances in August the attendance dramatically decreases due the decreased number of visitors and cool nights. The purpose of the Wednesday night performances was to give visitors and residents something to do in the evenings and to keep bring visitors into town. The majority of the entertainment for Wednesday nights was hired from the Front Range. The purpose of the Front Range performers was to have a variety of entertainment choices to keep everyone coming to the events. CACEP held entertainment every Thursday evening throughout the summer. The rest of the entertainment was from local non-profits and weddings. Approximate Performers Dates Attendance Jazz Fest & Art Walk May 13&14 2,000 Estes Park Jazz Band June 4 1,000 Estes Park Village Band June 14 1,500 Open Mic Night June 18 250 Acoustic Trio June 21 150 CACEP Thursday Night June 22 350* Open Mic Night June 25 200 Bonnie Carol June 28 200 Intergeneration Orchestra June 28 500 CACEP Thursday Night June 29 350* Choir Festival July 1 250 Estes Park Jazz Band July 2 500 Open Mic Night July 2 200 Colorado Music Festival July 3 600+ Beloved Invaders July 5 100 CACEP Thursday Night July 6 350* US Army Chorus July 10 400 Interstate Cowboy July 12 125 CACEP Thursday Night July 13 350* Long's Peak Barbershop Quartet July 15 450 Vicki Griffin July 16 100 Blue Canyon Boys July 19 150 CACEP Thursday Night July 20 350* Mountain View Bible Fellowship July 23 250 Jill Watkins Band July 26 125 2 CACEP Thursday Night July 27 350* Estes Park Jazz Band July 30 300 Lisa Bell August 2 200 CACEP Thursday Night August 3 350* Jubilant Bridge - Boulder August 5 100 Open Mic Night August 6 150 Swing Essence August 9 150 CACEP Thursday Night August 10 350* Mountain View Bible Fellowship August 13 300 Rocky Mountain Banjos August 16 200 CACEP Thursday Night August 17 350* Arvada High School Choir August 18 100 Estes Park Jazz Band August 20 350 Open Mic Night August 20 200 Pike Hill Brass August 23 150 Wedding October 8 * Numbers obtained by CACEP RIVERSIDE PLAZA: "Riverside Rhythms" began June 26~h and ran through September 5*. There were a total of 33 performances. The performances were held every Monday, Tuesday and Wednesday from 3:00 p.m. to 4:30 p.m. The performers for Riverside Plaza were all local entertainers. The purpose of Riverside Rhythms is to offer entertainment to visitors as they are shopping downtown and bring visitors into town during the day. Because we hire local entertainers, there is an interest from locals to attend the performances also. BOND PARK: Usage of Bond Park is throughout the whole year. Users of Bond Park are required to be non-profit organizations. Event usage ranges from the peace vigils held every Wednesday throughout the year at noon, three art and craft fairs, Scandinavian Festival, Rotary's Autumn Gold, two car shows, press conferences, Heritage Festival, and church organizations and Elk Fest. 3 TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Betty Kilsdonk Date: March 1, 2007 Re: Estes Park Museum Monthly Report New Exhibit Monteverde, Our Sister City is a new exhibit opening on Friday, March 2 with a free reception from 5 PM to 7 PM. As you know, Monteverde, Costa Rica and the Town of Estes Park signed an agreement in 2004 to become sister cities. This exhibit will highlight the similarities between the two communities (both are located on the continental divide, both rely on tourism, both are adjacent to national parks, etc.) and their differences. Visitors willlearn about why Monteverde was chosen by our community for a sister city and what the Estes Park Sister Cities Association has been doing to promote the exchange of ideas among the people of our two cultures. Local coffee, cheeses and other products will be featured at the reception, which is sponsored by the Town of Estes Park, the Estes Park Museum Friends and Foundation, and the Estes Park Sister Cities Association. The exhibit runs through May 25. Experience Monteverde Program In conjunction with the exhibit, the Museum will present a film about Monteverde produced by Nick Molle (with partial funding from the Town of Estes Park) on April 13 at 7:00 PM at the Museum. A short excerpt from the film is incorporated into the exhibit. March Programs March 16: Dr. Justina Ford. Interpreter Opalanga Pugh portrays Denver's only African-American female doctor in the 1930s. Free, 7:00 PM at the Museum. Sponsored by Xcel Energy Foundation. March 17: Woman's History Month Celebration. Social, luncheon, and special advanced viewing ofEleanor Roosevelt, First Lady. 11: 30-2:00 PM at the Museum. Must reserve in advance; cost is $13.00. Sponsored by the Estes Park Museum, the Estes Park Woman's Club, and the Colorado Humanities. March 17: Eleanor Roosevelt, First Lady. Living history presentation by acclaimed interpreter Susan Marie Frontczak. 3:00 PM at the Park Village Playhouse. $5.00/adults/$2.00/students. No reservations taken. Sponsored by the Estes Park Woman's Club. March 30 Indian Country: The Other Civil War. Historian Robert Munkres describes the actions which took place between 1861 and 1865 in Indian Territory and their impact on Native Americans. Free, 7:00 PM at the Museum. 2006 Acquisitions Curator of Exhibits and Collections Derek Fortini has submitted the attached list of 2006 Estes Park Museum accessions per our Collections Management policy; no action is necessary. The Museum's collecting philosophy is to "discover and collect only those materials which establish or illustrate the history of the Estes Park area, defined as a circle within a fifteen-mile radius centered on the Town of Estes Park. Generally, art and artifacts acquired should be more than 40 years old, created or used in this or adjacent counties, or be representative of material created or used in this area, and be appropriate for research, comparison and exhibit." ACTION ITEMS: None BUDGET/COST: N/A RECOMMENDATIONS: None MEMORANDUM Community Development To: Community Development Committee From: Bob Joseph 3 Â· , Date: 2-28-06 -0+19 Subject: Vacation Homes Policy Outline Background Vacation Homes are homes in single family residential neighborhoods that are rented out for periods of less than thirty days. If they are owner occupied or have an on site manager they typically accommodate more than one party at a time in a "bed and breakfast" style operation. If they are not owner occupied they are rented to single parties that usually have the run of the house. These two forms of use could coexist at the same location in alternating fashion (e.g. Celtic Lady). Since 1996 both of these uses have been explicitly allowed under a business license regulation contained in the Municipal Code. There is a long history of vacation home rentals in Estes Park as an accessory use. In more recent times, particularly with the advent of the internet, principal (full time) use has been on the increase. The current regulations found in the Municipal Code contain no provisions preventing full time use of a home for vacation rentals. Staff has prepared revisions to the Estes Valley Development Code to remove all language that is inconsistent with the regulations currently in place in the Municipal Code, in particular BnB's would be permitted in all residential zoning districts, and all references to restricting vacation homes as an accessory use would be deleted. Vacation Homes Policy Outline Current Regulations Two key limitations operate to limit the intensity of Vacation Home use under the Municipal Code: a limit of eight total occupants, and no more than three vehicles parked outside. These constraints do not prevent the full time operation of a vacation home as a business; they simply limit the size and scale of operation. Additionally there is a more general standard that prohibits improvements and operations that would be out of character with a residential neighborhood. Possible Revisions It is possible to add a new temporal limitation to this code that would restrict the use of vacation homes to a truly part time, accessory use. An example of such a regulation is found in the Telluride code. In 2004 the Town Board acted to clarify the limitations on Vacation Homes as set forth in the Municipal Code. At that time staff was directed not to include a time limitation of this sort in the rewrite. Staff again requests direction regarding the possible addition of an annual or seasonal time limitation of some sort that would relegate vacation homes to a truly accessory status. Also, staff requests direction regarding the combination of a home occupation with an overnight rental use. One recent example of this is an inquiry from a local realtor who has a buyer looking for a large single family home in which to conduct their professional counseling business. Their clients receiving counseling (limited to three couples at a time) would stay overnight for a period of a week or two of intensive counseling. It is staff's opinion that it is currently permitted to combine overnight rentals with an auxiliary home business use in this fashion within the limitations of our current regulation; provided there are no offsite employees and the clients reside overnight. Does the Town Board wish to continue this interpretation? If not, staff can revise our current regulation to expressly prohibit the combination of a home occupation with overnight rentals. Budget Impact : The most important budget impacts relate to the ease of code enforcement, the Town should not undertake a complex regulation that requires additional staff to administer. Secondary budget impacts include the cost associated with the business license, and the general roll that vacation rentals play in a vacation resort economy. Recommendation: It is planning staff' s opinion that the current regulations found in the Municipal Code are working reasonably well. If the Town Board sees a need for some further tightening of these regulations to prevent the establishment of a vacation home business as a principal year-round use in single family neighborhoods, then staff recommends addition of an annual or seasonal time limitation of some sort that would relegate vacation homes to a truly accessory status. % 1.44 Â©3 C. 2 2 2 -5 E le--%1 LE.Eâ‚¬ 3 - & 9 -E Ja- re = 0/ 2 â‚¬ 5 1 Â® # E .li fc im E E U U M (@t E.2 0 % 1 5 E & 4 3 &.5 05 .2 U UO 3= U 4-1 -22 o 2 ~ wo+= 8 2 8 311929 ~ 2~ 2 i; 4 & u ~.C=%.341) 3- ESES =itjigliff Ef %~ o m 0 0 8 4 2 FÂ· E > 12 ~ m 2 2.% 0 4 4 2 4.29 3 c.Â· bÂ¢ .0 ixt ..~ = d >bu 0:9 58= C.-44, A 0 - 0 3 2 5 5 m â‚¬ ob= 9 3-0. 5 0 â‚¬ 3.29:1â‚¬ =44 0 0 5 Ze E 3 2 3 S .9 2 â‚¬ f -4= 05* ... .49 ./ ~ 1 +uu U =1 .6-1 =1 -0 052 â‚¬ M = â‚¬ 50 8 2% â‚¬ 4 4 85 45Â£~ PE Â¢00 846. 00 U â‚¬ g = 1 3 4 3 ON-~ 0 On U 3 E E #2 4 4 m 50=ZE* U U 3 9 0 2 â‚¬ I .a.% BEell M - 4 U 0 -3 -9 .:8 - 60 2 m Pi . %3 0 M â‚¬ .- UD 0 -0 bo u = - - 0 . 2 & 4 1 4 32 d I= = 70 =10 50 5 910â‚¬8419.0 1 @E .9 2 3 = e 2-E.g:fggfi . .6 -0 0 2 ...1 - E W 50 92 13 .0 - v W UD U U m A M O 8 0. Â¢ 60 4 60 2 A 11 "12 =0 2 .2 U a - 8 u i 0â‚¬ f E @ 5 â‚¬ 0 3 0-4 5 U O 0 - .E = S â‚¬ :2222 - 11 3 4 % 7 111 2 0 9 C .1 U .8.3 3 N .2 v 9.6% id.>z= 5% -m IM 9 -2 2 % 2 19 9%â‚¬ NE M... 1.1 8g& O. - 1 -a U u 60 8 E. U 312 ... Â¢ 0 50 2 Z 81 U 58% +I U k C S MEZ' 2 2 U A. . Vacation Home definition: Vacation Homes are homes in single family neighborhoods that are rented out for periods of less than thirty (30) days. B and B's are a subset of this broader Permits leasing, renting and Current EVDC re Remove the BnB prohibitions from occupation of vacation homes in here vacation the EVDC so that the landuse code 1 zoning districts while distr 11owed; since is consistent with the municipal Restrictions on Rentals manner If allowed, shall not be cha ac e r" Require neighborhoods to reach a Vehicular traf to opposed to the curren si uation SO!1!FOUJ uotpl!1 PpE 01 poUUC pannbal 941 inoqubi so!14!0133 *OUEAAOIIE â€žoal snIdâ€ž IXEUI U 41!m Xued (I) ouo Kouednooo ~~Id~~IInU: T~ 2;LO 019!S m 10 91!AA SU*OI sop!Aoid E Enld tuooipaq Jia Regulations Vacation Homes le Solutions aracter with residential a manner o nsus on this issue prior to UIOU SUO ~1!I]pld aug 041 @AOIUON 01 Osugs OPUI lou Sac . ins poidnooo-JouMO (I) guo ueul 21 01!S-UO OU[n-unl Xq poSuumu JI ice of a use p SUOO4 010*021 Sppe JOUAAO ss@Iun sonss! SOUTI!.oud UpIPUN taining the residential operations code. covena .Opoo suoueigdo popdnooo I~ JIoqm pull KIUO IEOUI SUHUOU[ JO UInunXEUI B qu Guest Rooms ed within the vacation the guest rooms OG Ill UOIWOBA n SuIII@AAP POI~Blop Jo suoquiHII!I 04101 00[ :ction of neighborhoo Sl<!Uuoo 19/.03 . SOSIUIaId @Ip UO SOMI -Ioleigdo sisonS IunPIAIP category of use where the home is occupied by the operator and therefore may be rented parties by the room. he main 111ng is criti *101081 Noise levels S,sonS lunpIA!pIn (8) 148!0 nld moolpaq (KluO UA101 ) 'muled e in 'uuuod Smpunq .. B m 8 ~La 50 3 e 0 E iz .. C4 2 0 . 2 t,2 u .Eft E@2 OweD 6 83*90 E Srod . V ar >4 >4 Mo= co-C O= m i 0 3 Â£ maximum of three (3) vehicles on are provided, visual screening from maximums are actually more owner plans to have private parties. accessory use. months max. 12~USINat~Ine~he Vehicles/Parking Each vacation Home is permitted a If four (4) or more parking spaces â€¢ Ifowner occupied these Designate time periods when Regul Municipal Code Land Use Code ' Issues Passible Solutio Accessory use or principal use? Vacation homes allowed as Vacation homes are not allowed as â€¢ Protection of neighborhood Restrict vacation homes to principal use. ipal use, but are allowed as an character. accessoryu license is issued. Enforcement license if violations are not Revoke license if violations are not â€¢ This is not an option outside corrected. corrected. the town. Counties cannot n this manner. ite and parked outside at any one adjacent residential uses shall be restrictive than otherwise Business License required Yes, if in Town â€¢ County cannot issue business tpnuu 001 Su JUIOS S SUMoidde spuguituoooi JJ 142!UIOAO I[l!/A uolludnooo Oul< licenses by state law. 'ssournq uaom kle!1!xne uu 91!AA SIBwel 148 'osn IUJUDI Signage No changes in exterior appearance â€¢ Way finding 1) time. On street parking is required allowed. 1UOUI@010 SOA Polo@Hoo XEL so other than one (1) wall moun attlu Auzl-17:Ca~ger t Sulpsunoo) 148!UIJAO op!Sal slug ale @1941 pop!Aoid ss@Insn 0111 pUB 'sooKOIdmo OUS rohibited. (@Idmexo ssoms t, 1. Estes Park Museum December 2006 EPM Attendance EPM Programs December 2006 gallery 12/9 Zebulon Pike Program 39 attendance 169 12/17 Edible Homestead 15 Programs (2) 54 Total 54 Group meetings/rentals (2) 80 Total 303 EPM Meetings/Rentals 2006 Total EPM Attendance 17,733 12/12 - 12/15 Police Training 30 2005 Total Attendance 14,588 12/13 Housing Authority 50 2004 Total Attendance 8803* Total 80 2003 Total Attendance 9859 *EPM reopened 7.3.04 after remodel 2006 Attendance Breakdown EPM 411 Gallery 7471 42. 1% Programs/Tours (87) 8597 48.5% Meetings/Rentals (73) 1665 9.4% Total 17,733 303 80* Hydroplant 166 Gallery 1462 98.4% Programs/Tours (2) 24 1.6% Total 1,486 Total EPM + Hydroplant 19,219 137 1 1 Fall River Picnic Grounds Meetings/Rentals (8) 507 FY FY FY FY FY '02 '03 '04 '05 '06 December EPM attendance by year *Closed for renovation; programs only Estes Park Museum January 2007 EPM Attendance EPM Programs January gallery 1-13 Mountain Man 24 attendance 115 1-20 Marie Curie 64 Programs (4) 181 1-20 Young Chautauqua 24 1-20 Longs Expedition 72 Group meeting use (3) 49 Rentals (1) 175 Meetings Total = 520 1-15 Car Club 25 1-29 Town Board 15 1-31 Friends Foundation 9 Rentals 566 1-6 Reception 175 520 404 263 - January attendance by year. Facility was closed in 188 January 2004 for remodel. 111 FY FY FY FY FY FY " 02 ' 03 " 04 ' 05 ' 06 ' 06 Acce*sion List.with Descriptiob* 01/24/2007 Accession# Source / Description Accession date Items 2006.001 Estes Park Museum 01/09/2006 4 Books purchased for the reference library. 2006.002 Aends ofthe Estes PAHcMuseum Foundation 01/09/2006 1 Boolt: Enos Mills' Color,do by James H. Pickejing: 2006.003 all.- 01/10/2006 1 Black and white photographic print of Operation Estes at the Riverside in September of 1955. 2006.004 Found,in Collection, 01716/2006, 1 . Photographic print=madeffrom slide foundfin'collection of George Â·Hodgson, F.O. Stanl,y and Abner=Spramle: , , /* * : iw- .... . . 2006.005 .......... 01/10/2006 3 Ski Estes Park sweatshirt, and 2 photographs 6 2006.006 Al...I//./.Il . 01410/2066 ----3~ Butter pat plate with Fall Rivpr Store 4ilantern slides ofthe Rocky Mountain National Park area' 1 - - -- -1 2006.007 ./.- 01/10/2006 3 1 postcard: Stock-Dale 1 brochure: The Flood of '82 1 booklet: Dam! Flood! 4.1 4.. a , - 2006.009 --Il- Oi/10/2006 23 scrapbooks and photographs from the Scandinavian CluR 2006.010 Royal BC Museum 01/11/2006 1 Large framed photograph of "Third General Assembly Workers with Boys, Estes Park, Colo. June 4-12, 1925." by Clatworthy. 2006.012 Estes Park Museum 06/13/2006 188 162"compact discs QtopieÂ£of.81) . + oral historyrecordings tra~sfetredfrom casette tapeto CD 2006.013 Estes Park Museum (Found in collection) 04/17/2006 697 Hundreds of photographs and archives found in collection. -. 2006.014 ~'. 04/14/2006 1 Color panoramic photograph of Estes PaIk 2 I =1't: - 2006.015 I./.- 05/22/2006 3 Memory Book from Cheley Camps, 1948 two newsletters 1 2006.016 05/22/2006 16 9 Estes Park Christmas Ornaments-(1988.forward), . .4 2006.017 Palm Springs Historical Society 05/22/2006 1 Book: View from the Saddle: Characters Who Crossed My Trail by Frank M, Bogert, the Palm Springs Cowboy Mayor 2006.018 Estes Ralk:Museum - 05/19/2006 24 2 hets of 12 compactdiscs oforal history-interviews conducted in Novemberand:December of.2005 f - 1 - ... . 2 i I ./ -2 2006.020 .I-=.0 05/24/2006 3 3 photographs of Early Estes Park ~ 2006.021 Anonymous . 05/24/2006. Rl*rk gn,1 white nhntaorm,h nf wait Rtaff at Rimrls,v Raiffet nt 52*,~,Ic .R*nrh 1 ..4 . Accession# Source / Description Accession date Items 2006.022 Town ofEstes Park 05/24/2006 3 Notebook of police fines Blueprints of proposed airport 2006.023 ,Unknown 05/25/2006 1 Merrill Mattes Collection 2006.024 Found in Collection 06/16/2006 8 Correspondence between Colorado Mountain Club and Ernest Draper. . - M Z 2006.025 'Found in Collection 06/22/2006 8 Assorted archival materials that were,formerly.housed under "research files" in MSP. I. 1 1 - 1 - ' 2006.026 .I-I.- 07/25/2006 1 Motorisfs Guide to Rocky Mountain National Park (1934) 2006.027 - 07/25/2006 74 74Â·color slides ofthe Big Thompson Flood 2006.028 4/lillill.. 07/25/2006 2 Whispering Pine Yearbook (1940) Photograph of downtown Estes Park (1930) 2006.029 07/26/2006 5 Riding outfit (jaclet and skirt), Boots, and beaded purse: - - . i.6 - . 2006.030 I.- 07/26/2006 2 Book: Colorado Wildlflowers in Crewel by Dorothy Greer Greeting card with crewel sample -- 22:d..~-N,&LL - V 2006.031 07/56/2006 1 .Estes Family genealogy reference notebook 2006.032 .......... 09/01/2006 1 "Saturday Night at the Dark Horse Bar" by Greig Steiner, 1992. ~ 2006.033. Rocky Mountain National 6!k 09/01/2006 .2 The.Historic Archeology of Rocky MountainÂ·National Park by William B. Butler The Prehistoric, Protohistoric, and Early Historic Native American Archeology of Rocky Mountain National Pal by Robert H, Brunswig Jr. 2006.034 Estes Park Museum Friends and Foundation 09/01/2006 1 Estes Park and Rocky MoJiltain National Park Then & Now by James H. Pickering, Carey Stevanus and Mic Clinger. ..- 2006.035 Found in collection 09/07/2006* 53 r 1 iplinear fe;t of Larimer County Assessor Property Recor~s . 2006.036 Estes Park Museum 4 09/08/2006 1 4 + Sand Creek Massacre Background Booklet 2006.038 1~ . 10/09/2006 16' 17 photographsiofthe Lawn Lake area ih 1982 and 1988 2006.040 Found in Collection 10/09/2006 123 Assorted things found in the collections room 4, 2006.041 ....... 10/10t2006 1 ' Photo albumownedby.FranleWillard; Hartington Â£ 2006.042 40..../..... 10/10/2006 21 assorted postcards of Estes Park Accession# Source / Description Accession date Items ~ 2006.043. 10/10/2006 3. 3 postcards featuring the Oldthurch Shops - ar r L_ - -i'a--- '. - - . 2006.044 .=.Ii- 10/11/2006 6 Epsilon Sigma Alpha Chapter Eta Omega, President's Scrapbook 2006.047 . ~ '~ 10/13/2006 - 21 I .a i I , -Book: E*cursions'from Peak tdPBalÂ¢Then add*low by Sivlia.Pettem i -1 - 2006.048 ./.Illill. 10/13/2006 3 Books: Mountain Search and Rescue Operations/ On the Use and Management of the Rope in Rock Work/ Sporthaus Fritsch und Co. 1 I. 1 - 9--lf 1 2-â€ž.1.- I . 1 2006.049 -,I- --.- 10/18/2006 1 r r. Wiid Life on th; Rockies by. Enos Mills I . .. '- 1 .r 2006.050 ../............. 10/20/2006 3 Two photographs tv Â· Â·e Â· Â·Â· Â· U 1 - 1 1 - ' htf' ..VI i 2006.052- Found:in Collection U 10/2672006'- 26 1 Library books found in library ~ 2006.054 Estes Park Museum 11/03/2006 2 CCe shirt CCe hat Total Accessions: 45 Total Items: 1346 TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell I)ate: March 1, 2007 Re: Estes Park Senior Center - General Report Meals on Wheels: Over the past three years, Senior Center staff and a committee from Senior Center Inc. worked to improve various components of the Meals on Wheels program. The committee developed a training program for volunteer delivery drivers, improved the client application forms for services, and established useful route notebooks for drivers to use daily and also revised quality surveys for the Meals on Wheels program. This past year, the committee devised a promotional brochure that we could print in-house to distribute in the community. Research was done across the Front Range to compare our current policies to other providers. The conclusions were that we did not recommend any significant changes in terms of client fees, access to the program, volunteer policies, etc. The attached brochure just organizes information and presents it for better customer service. The brochure will be provided for existing and new clients and/or families. It will be distributed to doctor' s offices and clinics, home health agencies, churches, etc as a useful marketing tool. This information will be added to the website. The brochure design may change slightly over time as we obtain client photos or testimonials. Programming Updates: o The Senior Center is working with the Recreation Center/Bowling Alley to offer a discounted Senior Bowling Day on Wednesdays from 2:00 to 4:00 pm. Senior discounts apply and Senior Center members receive an even greater discount for lanes and shoe rental. o The Senior Center is offering 15-minute chair massages every Friday beginning February 2, 2007 from 10:30 to 11:30 am. Certified Massage Therapist Pat Boyd will offer the service at a discounted rate of $10. o Eagle Rock School students participated in a Senior/Student lunch activity at the Senior Center on February 27, 2007 from 11 :45 am to 1 :00 pm. We thank Mayor Baudek for encouraging this activity and the interaction between seniors and students proved valuable for all. o A monthly roster of Medical Education, Senior Safety programs and stimulating intellectual programs has been devised for the 2007 in cooperation with the Aspen Club of the Poudre Valley Health System and the Estes Park Medical Center. Subject matter includes Heart Health, Pandemic Flu, Brain Games Series, Super Foods, Laughter Club, Medical Hypnosis, Allergies, Healthy Backs, The Aging Eye, Arthritis and more. These classes will all be at the Senior Center and are listed on the monthly program fliers, o Day trips are planned for plays, baseball games, dinner theatres, casino trips, the Denver Art Museum and more. Response is good, with most trips filling to capacity. o An activity committee of the Senior Board is assisting staff to plan monthly holiday and luncheon parties, senior led programs such as the new "TLC-Talk, Listen and Create" discussion group and also a new member is attempting a knitting group. The committee is also planning off-site programs and events such as hiking and picnics. Tri Fit /MedX Class Evaluation: The Senior Center Tri Fit Exercise program is run by MedX of Estes. The program and instructor were recently evaluated for quality and content by the Silver Sneakers Fitness Program. Silver Sneakers is the first exercise program endorsed by 3-insurance companies. Debbie Holmes, who supervises and designed the curriculum, reported that instruction techniques received an excellent rating of 5.14 out of 6.00 for the class content, routines, equipment use and fitness level of participants. Seniors in the class were noted to be "a very fit group of participants in a very advanced program." The class will be reevaluated again in 9 months. Report continued next page Senior Center CDC report 3.2.07 Page 2 . . 9 7. Meal Oualitv Surveys: Staff is conducting quality surveys for Dining Room and Meals on Wheels services. The survey petiod runs from January 10 to February 16, 2007. Results will be interpreted for the United Way site visits this spring. Estes Park Senior Citizens Center Inc. (EPSCC, INC.) News: EPSCC Inc. held elections on January 2,2007. A list of Directors and Officers is attached for your information. Nine permanent Senior Board committees are organizing projects for 2007. Town of Estes Park Volunteers: Preparations are underway for the 9th Annual Town of Estes Park Volunteer Recognition Event scheduled for April 19, 2007 at the Conference Center. Special Transit Rider Advisorv Committee: Each quarter, Special Transit staff, the Director and two Board members of the Estes Park Senior Center and several Special Transit riders from the community meet at the Senior Center for a Rider Advisory Committee meeting. The committee was organized by Special Transit in order to seek customer input on the quality of their service in the Estes Valley. Special Transit staff also provides regular updates on ridership statistics and any planned changes in service. The most recent meeting was February 14, 2007. . Special Transit hopes to begin expanding service hours in late March to 8:00 am to 4:30 pm, an addition of 1 M hours daily. During the same time period, Special Transit plans to add a bus on the third Thursday of each month so that in- town service is maintained while a second bus takes riders to Fort Collins or Longmont. It was reported that Estes Park saw a 24% increase in the number of passenger trips provided in 2006 compared to 2005, the largest percentage increase among communities its size or larger. The total number of trips was 4839, almost 1000 more than in 2005. Over 40% of trips in Estes Park were to the Senior Center, the number one destination. That trend is seen in other communities also. Rides for medical reasons come in second. The next three Rider Advisory Committee meetings are scheduled for May 16, August 15, and November 21, 2007. All meetings are at 2:00 pm at the Estes Park Senior Center. Guests are welcome to attend. 2006 Statistics: Attached are the 2006 year end statistics for the Senior Center. ACTION ITEMS: None BUDGET/COST: n/a RECOMMENDATIONS: None /1 . ESTES PARK SENIOR CITIZENS CENTER, INC Officers and Board of Directors 2007 President (1 yr. term) Larry Emsing (07,08,09) Vice President (1 yr. term) Marilee Long Saxe (06,07,08) Treasurer (1 yr. term) Walt Richards (05,06,07) Board Secretary (1 yr. term) Alice Gray Past President Larry Emsing Lifetime Director Ross Moor Lifetime Director Don Tebow Directors - (3 vr. terms) Alice Gray (05,06,07) David Born (05,06,07) Anne Toft (07,08,09) Dale Devine (05,06,07) Bruce Lehmkuhl (06,07,08) Pat Newsom (07,08,09) Ex-officio Senior Center Director Lori Mitchell Director of Museum/Senior Center Services Betty Kilsdonk Volunteer Senior Center Board Secretary Carolyn Jones Board Meetings - First Tuesday of each month 12:45 pm at the Senior Center - I. . Estes Park Senior Center - Meal Programs Report 12.29.06 Meals on Wheels, Dining Room and Take-Out Meals page 1 Meals on Wheels Current month = 239 2003 Total = 3,188 - 600 2004 Total = 4,017 2005 Total = 4,876 / ~ - 500 2006 Total = 4,651/ 1-2-4 - 400 - 300 - 200 - 100 1 1 1 1 1 1 1 1 1 1 1 1 0 JFMAMJJASOND - 2003 - 2005 -â€¢ 2004 -+ 2006 YTD Dec 2006: closed 9 days (5 carpet; 2 snow; 2 holidays) Dining Room Meals Current month = 406 total Includes take-out meals(5), member (379) and non-member meals(22) - 1400 2003 Total = 8,168 2004 Total = 9,920 - 1200 2005 Total = 9,854 / - 2006 Total = 9,275 - 1000 - 800 - 600 - 400 - 200 111111111111 0 JFMAMJJASOND --0--2003 -0- 2005 -4-2004 -+- 2006 YTD 0 Senior Center Meal Programs Report 12.29.06 Meals on Wheels, Dining Room and Take-Out Meals page 2 Combined Meal Programs - Monthly Comparisons 1800 1600 - 2003 1400 Â«34> 1024 17 -2, 1200 ,4 2 - 2004 1050 1000 800 f-- it 1. - 2005 1207 600 400 -- 2006 200 Current ' Month 645 044#44#4444#4 Combined Meal Programs - Yearly Comparisons 16000 I 2003 14000 11,356 12000 - 2004 13,937 10000 - 2005 8000 14,730 6000 - 2006 13,926 4000 2000 7 O Senior Center Programs / Attendance Report 12.29.06 page 3 Attendance at Activities and Programs Current month = 552 (in number of visits) - 1600 2004 Total = 8,643 - 1400 2005 Total = 10,411 - 1200 2006 Total = 12,411 - 1000 - 800 15 - 400 - 200 111111111111 0 JFMAMJJASOND +- 2004 Total - 2005 YTD -â€¢- 2006 YTD Facility Attendance in Numbers of Visits as of 12.29.06 2500 -0- 2003 Year Total 12,510 2000 -I- 2004 1500 Year Total 16,768 1000 -0- 2005 Year Total 17,857 500 0 -*- 2006 ',/IIII/,,II Year Total 44, 40/ r *Â¢ 44> /1/ cy 40 42 17,471 Current month December = 617visits mâ‚¬= Senior Center Rental and Non-Rental Event Listings 12.29.06 page 4 2005 Rental History 2006 Rental History May: Maugans graduation (200) March: Estes Park Baptist Church June: Goat Exhibitor Dinner Dinner (36) (cancelled) Hartington High School July: Harris Reunion (33) Reunion (25) Tanuzzo Party (49) July: Ritzen Reunion ( 50 ) Adelsheimer wedding Morley Reunion (40) (100) August: Mtn. Fairways HOA ( 18 ) Lutheran Church dinner ( 67 ) October American Quilt Study (32) Shippy - private (6) Matson Party(85) September: Rocky Mtn. Church (cancelled) Secure Horizons Ins. (4) October /November: (0) December: Thompson party (20) November: Humana Insurance (20) July 2007: Gass Family Reunion ( ) December: Humana Insurance (7) Estes Park Baptist Church (27) Year to date 2006 lessees = 426 Total 2005 lessees = 393 2006 Non Rental Historv January: Sister City (11) February: Sister City (7) Front Range Senior Centers visiting CIA (50) Estes Park Senior Center - 2006 Rider Advisory Comm. (20) March /April (11) Kersey, Johnstown, Platteville, May: Rider Advisory Comm. (8) Berthoud, Erie, Ault, Fort Lupton, Parade of Years (85) Belleview and Gilchrist June: Office On Aging Board (28) Smallest group was 6; largest was 30 August: Sister City (7) Rider Advisory Comm. (15) Attending for: breakfasts, lunches, September: (0) museum tours, tourist activities October: Sister City (6 ) Volunteers of America RSVP (20) November: Rider Advisory Comm. (11) December: Sister City (7) Year to date 2006 non rental users =286 Town of Estes Park, Larimer County, Colorado, April 28,1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 28th day of April, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Gary F. Klaphake, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Absent: None Mayor Dekker called the meeting to order at 7:30 p.m. and US West Dex Representative Ray Filipowicz, Directory Sales Manager, recognized the Town by presenting an Honorary Recycling Award for the community's assistance in contributing 2,385 outdated directories toward their recycling program. Mayor Dekker accepted the award on behalf of the community, and congratulated US West Dex for their prestigious national award from Renew America. Mayor Dekker reported on a Smoke-Free County Recognition presented to the Town Board from the Larimer County Department of Health and Environment, celebrating contributions to the public's health on the 3 0th Anniversary of the Health Dept. The Town was honored for their initiative in regulating tobacco products and unlawful possession or use of such products by minors. PUBLIC COMMENT: George Hockman, 1625 Prospect Estates Dr., commented on current excavation occurring along West Elkhorn Ave. and, in particular, the need for geologic hazard regulations city-wide. Mayor Dekker noted the Board's appreciation to Mr. Hockman for his concern and comments. TOWN BOARD COMMENTS: Trustee Hix reported on his attendance at a Larimer County Parks and Open Lands Advisory Board meeting, where the Board recommended granting the following monies from the Open Lands Fund: $100,000 for the Lake Estes Trail, Phase 3, and $260,000 match toward Goeo and Wetlands Initiative Grant monies for the purchase of the Smitherman Ranch Property. The Estes Valley Land Trust is the sponsoring party for the Ranch acquisition and closing is expected June 1St. CONSENT CALENDAR: 1. Town Board Minutes dated April 14, 1998. .. Board of Trustees - April 28, 1998 - Page 2 2. Bills. 3. Committee Minutes: A. Public Safety, April 16, 1998 - Approval: 1. Bond Park Campfires. 2. Resolution #6-98 Designating the Estes Park Volunteer Fire Dept. as the Emergency Response Authority for hazardous substance incidents within Town limits. B. Public Works, April 23, 1998 - Approval:_ 1. Retaining Wall Project, Fall River Estates/Deer Mountain Road - Expenditure of Funds. 2. Portion of 1998 Street Improvement Project - Expehditure of Funds. 3. Glacier Creek Water Treatment Plant Improvements Scope' of Services - Expenditure of Funds. 4. Dump Truck Body Repair on Two Trucks - Expenditure of Funds. 5. Purchase of Paint Striper - Expenditure of Funds. 6. Purchase of Pick-Up Truck for Water Dept. - Expenditure of Funds. C. Planning Commission, April 21, 1998 (acknowledgment only). Trustee Baudek removed Public Works Item #6 from the Consent Calendar to discuss "vehicle color." It was moved and seconded (Hix/Barker) the consent calendar, with the exception of Public Works Item #6 be approved, and it passed unanimously. Public Works Item #6. The Public Works Committee determined thaâ‚¬ it would be beneficial to select one uniform color for all Town vehicles (excluding Police vehicles), and requested staff submit a recommendation. Public .Works Director Linnane reported that the Fleet Supt. visited with all Departments, and staff is recommending a dark blue vehicle color. Staff cautioned that each manufacturer's ~dark blue" paint may vary, however, the color will be similar. It was moved and seconded (Hix/Marshall) that all Town vehicles, with the exception of Police vehicles, purchased fram this point forward, be dark.blue, and it passed unanimously. It was also moved and seconded (Baudek/Barker) the low bid in the amount of $18,196 with trade-in submitted by Dellenbach Chevrolet be accepted, and it passed unanimously. ACTION ITEMS: 1. Ordinance #8-98 Adding Section 9.08.080 Third Degree Assault, and Section 9.08.090 Harassment to Municipal Code. Police Chief Repola reported that the Public Safety Committee recommended approval of this Ordinance, which follows state statute. Approval will allow these cases to appear in Municipal Court in lieu of Loveland/Ft. Collins; however, County Court will remain an option for staff. Town Attorney White read the Ordinance, and it was moved and seconded (Doylen/Hix) Ordinance #8-98 be approved, and it passed unanimously. Trustee Doylen noted that Municipal Board of Trustees - April 28, 1998 - Page 3 Judge Brown has been very responsive to the additional workload that has been referred to the Municipal Court. 2. Ordinance #9-98 Vacating a Sewer Easement, Arapaho Estates, 2~ Filing. Public Works Director Linnane addressed the sewer easement and subsequent vacation Ordinance. Town Attorney White read the Ordinance, and it was moved and seconded (Hix/Barker) Ordinance #9-98 be approved, and it passed unanimously. 3. Vacation/Short-Term Rentals. Town Attorney White brie'fed the Trustees on the history of allowing vacation/short-term' Pentals except for Commercial Accommodation businesses 1 Attorney White confirmed that, should the Town Board so hesire, language must first be written for the Municipall bode to preclude property owners from renting their propertg kor less than thirty days. When requested his opinion as to ~the intent of current language (Chapter 5.20.010 (1.)) ofj 5-he Municipal Code regulating short-term rentals, Attorney White_stated-that_short-term-rentals-,were_to be_prohibited. _j Staff-33*firmed thht this item was ref@ired to the Planning bmmission and they subsequently commissioned a study,J therefore a survey was conducted. Ed-Venture Associates,] Inc. had submitted their survey results which were mixed-as bther municipalities, including Larimer County, find themselves in a similar predicament. For the Town, short-' perm rentals are currently enforced on a complaint basis.~ The Planning Commission has now recommended Attorney White brepare an ordinance-prohibiting short-term rentals iW tesidential_zones_(this_recpmmendation_was_not .unanimous).._j Adminis'trator Kliphake noted thdt pursuant to the ensuing summer season, the following options are available: (1)~ bontinue as in the past, directing the Estes Valley Planning .. Commission to address this issue, (2) issuing a moratorium, tand (3) adopt a new Ordinance regulating particular zones .~ If the Town Board desires to regulate this use, it was becommended public hearings be_conducted_by_Rhe_Plannind bommission-and_Town-Board.- The TFustees discussed: semi-moratorium; graridiatherind bptions in certain zones; reservations (bookings) that havd klready been confirmed; covenants_that-may_be_ip_place;_and bales_tâ‚¬x-collection/remittancej Trustee Doylen noted correspondende- Yeceived with concernsi identified in support and in opposition to short-term Pentals . In a letter from the Larimer County Commissioners,~ the Board recommended that the EVPC identify short-term !rentals as a work program element of the new code endeavor' ind, further, that a coromunity task force of 5-6 citizens representing both the rental industry and concerned property' bwners be appointed by the EVPC as an advisory group. The broup' s mission would be to identify the issues, explore' holutions and make recommendations to the EVPC regarding any broposed-regplatory_changes_regaf#ing_short=term.rentals.F- L____pitizen tistimony opposing short-Â£@rms rentals was heard from: Howard Speer, Fall River Estates, caroll Bissell/President, North End Property Owners Assn., Dominic]2 Taddonio, Windcliff Estates, Terry Parenti,_ McGraw_ Ranch' Road,_and_Wally_Betts,_Windcliff_Estates..| Board of Trustees - April 28, 1998 - Page 4 1 - Citizin- -tiestimony in favoiÂ· of short-term rentalls was-heard from: Tom Melton, 321 Big Horn_Dr..,_and-Brad.Dement/Propert11 Manager,_Windcli f f _Estates.1 Al Sager/Chairman, Planning Cominikdion, urged the Trusteed ~o accept the Planning Commission recommendation of draftind pn ordinanceto_prohibit_shortzterm_rentals_in_residenti,1 -- yones-j | Concluding all discussion, it was moved and seconded |(Doylen/Jeffrey) the Planning Commission recommendation bd rejected as the EVPC will review short-term rentals and give' direction through the Comprehensive Plan, and it passed , unanimously. The Board confirmed that staff has nd 6nforcement responsibility on this issue for the summer of' 4998. Administrator Klaphake confirmed that the short-terirt 'rental issue will run parallel to the Comprphensive_Plan and hot_deter_the_Comp-plan_adoption_process.1 4. E-Mail and Internet Use Policy. Administrator Klaphake reported on an E-Mail and Internet Use Policy prepared and recommended, by the Town's Technical Committee. Administrator Klaphake commended Peter Marsh for his contributions to this Policy. It was moved and seconded (Hix/Marshall) the E-Mail and Internet Use Policy be approved, and it passed unanimously. . 5. Liquor Licenses: A. American Legion Post 119 - Special Event Liquor Permit Application, June 26 & 27, and September 12, 1998. It was moved and seconded (Hix/Barker) the Special Event Permits be granted, and it passed unanimously. B. Estes Valley Sunrise Rotary - Special Event Liquor Permit Application, June 20 & 21, September 26 & 27, 1998. It was moved and seconded (Hix/Baudek) the Special Event Permits be granted, and it passed unanimously. 6. Town Administrator's Report: A. State Representative Kaufman has advised that the Joint Estes Valley Board of Adjustment Bill has passed the Senate and House and has moved on to the Governor. This joint board will create a sidearm to the Estes Valley Planning Commission which should eliminate ' applicants being required to appeal to two separate bodies. Attorney White expressed his appreciation to Representatives Kaufman and Matsunaka for their assistance on this bill, adding that Estes Park is fortunate to have these elected officials representing Estes Park as they are very effective. B. Election Clarification. Clerk O'Connor clarified the issue of 'write-in" candidates stating that: (1) to become an official write-in candidate, a resident must file a Write-In Candidate Affidavit within 20 days of an election (Ordinance #20-91); (2) as there were no Affidavits filed, the ACCU-VOTE program was written to .. 4 Board of Trustees - April 28, 1998 - Page 5 disregard any write-in candidates; and (3) any ballot containing a write-in candidate was counted if the ovals were filled-in for any of the official candidates, and/or the ballot question. Administrator Klaphake requested an Executive Session to discuss land negotiations. It was moved and seconded (Hix/Barker) the Board of Trustees enter Executive Session as requested, and it passed unanimously. Staff reviewed those items that are allowed for discussion under Executive Session pursuant to State Statute, such as land negotiations, personnel, litigation, attorney/client matters. In addition, the Town Board does not take any action during said Executive Sessions. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 9:25 p.m. to Executive Session. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk - I. I , 0 .A . Planning Commission August 18, 1998 Commission: Chair Al Sager, Commissioners Mark Brown, Harriet Burgess, Alma Hix, Edward Pohl and David Thomas Attending: Chair Sager, Commissioners Burgess, A. Hix, Pohl and Thomas Also Attending: Town Attorney Greg White, Trustee Liaison G. Hix, Director Stamey, Senior Planner Joseph, Recording Secretary Botic Absent: Commissioner Brown Chair Sager called the meeting to order at 1:30 p.m. 1. CONSENT AGENDA a. Minutes of the July 21, 1998 meeting were approved. b. Amended Development Plan 95-03, Lots 22,23 and Portion of Lot 16, Sunny Acres Subdivision (The Willows), Arnold, Jowayne and Roy Johnson/Applicants. This is a minor amendment request to trade locations for a tri-plex building and a four-plex building. These buifdings are located on the south end of the site. The river setback is maintained and the access is unchanged with no net change in the density. It was moved and seconded (A. Hix/Pohl) Amended Development Plan 95-03, Lots 22,23 and Portion of Lot 16, Sunny Acres Subdivision (The Willows) be approved, and it passed unanimously. c. Amended Development Plan 97-16, Lot 2, Block 4, Fall River Estates, Craig and Keeley Hansen, Marjorie Oliver/Applicants. This proposal is for a minor amendment to Development Plan 97-16. The plan has been revised with building site adjustments and a reconfigured parking layout on the south side of Fall River to save some trees. It was moved and seconded (A. Hix/Pohl) Amended Development Plan 97-16, Lot 2, Block 4, Fall River Estates be approved, and it passed unanimously. 2. VACATION RENTAL UPDATE Town Administrator Klaphake presented information to Commissioners regarding 4 broposed Ordinance to Amend Chapter 5.20, Business License pertaining to Rental of Residential Property. Mr. K~aphake stated previous options were to allow vacatiod [entals everywhere or grandfather existing uses for seven years. This proposel brdinance has been developed by Town Attorney White with assistance from Trustee Baudek and Town Administrator Klaphake. At this time, if adopted, this Ordinand Lould only apply in Town limits and is proposed to become effective January 1,1999j ~This is an attempt to licefse this portion of the Estes Park commercewith guidelines! and coniequences.1 ;Tiustee Baudek noted that information received from Range Realty, Aniterson Realip k Management, Windcliff Estates and Ponderosa Property Management showed an insignificant number of complaints versus the number of weeks rentals are in effect) Mr. Baudek also emphasized that Neighborhood Association Covenants in an area' ,will_supprsede_thjs_Ordinance. Mr._Baudek _read _the (Â¥.inancej I. Estes Park Planning Commission - August 18, 1998 Page 2 El;iFying/commenting on some items. He emphasized the cap of 12 people (a homd ~ith six bedrooms is dealt with in another section of. the_Municipal_Code)) Homeownerswill be resppnsiblefor. purchasigg a license.! - Audience comments: Terry Parenti, requested clarification of violations, and 6esulting penalty. Town Attorney White responded. Mr. Klaphake stated the~ broposed ordinance will be discussed at the Town Board meeting on August 25, 1998 j ~Chair Sager expressed appreciation for efforts made regarding this issue and noted at this time it will be only for Ain town limits,@ however, may be carried forth b~ Larimer County to the Estes Valley. Commissioner A. Hix suggested adding Arentals &hould only include the bedrooms included with the accommodation. Camperd lind motor homes should not be pa~ked . and. rented_on~.the_premises.iJ 6njunction with the rental of a home.@ 3. ANNEXATION/ZONING/DEVELOPMENT PLAN Homestead Ridge Addition (AKA Wildfire Ridge), In Larimer County at the NW corner of Dry Gulch Road and Wildfire Lane (2 mile North on Dry Gulch Road on the Left), Pinnacle Homes & Design, LLC, Applicant. Development Plan 98-02, Lot 1 Homestead Ridge Addition, (AKA Wildfire Ridge) In Larimer County at the NW Corner of Dry Gulch Road and Wildfire Lane/Pinnacle Homes & Design, LLC/Applicant. Commissioner A. Hix was excused as she declared a conflict of interest. Chair Sager read the Rules of Conduct. Town Attorney White clarified the proposal (annexation, zoning, development plan). The first request is for a Aflagpole@ annexation along Dry Gulch Road from Highway 34 to the north line of the subject property. Dry Gulch Road is currently a county road that has never been formally dedicated as Public right of way. The subject tract to be known as ALot 1, Homestead Ridge Addition@ contains 6.214 acres with C-0, Commercial Outlying zoning requested. The second request is for a multi-family project consisting of 44 units (11-one and 33- two bedroom apartments). The existing kennel is to be retained with a total of 83 paved parking spaces proposed to serve the apartments. Parking spaces will be accessed via a looped driveway off of Wildfire Road. The five buildings have not been designed yet, but they are proposed to be two and thked story buildings containing eight or nine units each. Senior Planner Joseph reviewed the Staff report adding that comments were received this date, from Fire Chief Scott Dorman. Applicant, Peter Ingersoll stated the name will be changed to Wildfire Ridge Addition and noted staff=s zoning suggestion (R- M) would create a non-conforming use and noted they are not asking for any variances, and have included a 30' buffer which is not required, and noted there will be a downstream easement which will create two water quality mitigation areas as well as a landscape feature and flood detention. A traffic study is in process, Mr. Ingersoll agrees with the importance of ISO calculations and is in general agreement with the staff recommendatiohs. Commissioner Thomas questioned the access to the three-story apartment buildings. : Mr. Ingersoll responded and agreed that a hard surface entry would be shown on the plat if required. Discussion/clarification continued regarding the plans, open space, landscaping. Mr. Ingersoll stated there are no building plans for the NE corner of the property at this time and he has no intentions of constructing additional commercial buildings (the >school idea= will not work). There is a potential for construction of Town of Estes Park, Larimer County, Colorado, August 25, 1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meetin~ held in the Municipal Building in said Town of Estes Park on the 25t day of August, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Acting Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Mayor Dekker called the meeting to order at 5:30 p.m. and requested an Executive Session to discussion Personnel and Land Negotiations. It was moved and seconded (Hix/Doylen) the Board enter Executive Session as requested, and it passed unanimously. Therefore, Mayor Dekker adjourned the meeting at 5:31 p.m. to Executive Session, advising that he would reconvene the Board at 7:30 p.m. in open session. Mayor Dekker reconvened the meeting at 7:32 p.m., and presented a Certificate of Appreciation from the Mayor to Jim Ranglos for Distinguished Service to the Town of Estes Park. Those citizens further honoring Mr. Ranglos included: Gary Klaphake, Randy Repola, and Tom Brown. Suzie Blackhurst, President/Noon Rotary presented a plague acknowledging Jim's Rotary Service to the community. Mr. Ranglos acknowledged receipt. PUBLIC COMMENT: Alma Hix, Planning Commission member, expressed her concern with the lack of a full membership on the Estes Park Planning Commission, and read a portion of the Bylaws. With a resignation in February, 1998, and the inconsistent attendance of another member, it has proven difficult for the Commission to achieve a quorum, and this is unfair to the citizens. Ms. Hix requested the Mayor bring the Planning Commission to its full force and effectiveness. Mayor Dekker responded that the Town believed the vacancy could remain such due to the appointment of the Estes Valley Planning Commission. However, the Town does realize the need to fill the vacancy and the Mayor is now seeking a replacement. TOWN BOARD COMMENTS: Trustee Hix presented a copy of an article regarding the Larimer County Open Lands Board and their financial contribution to the Town toward the purchase of the Bikle property. Additionally, restroom construction is planned at Homestead Meadows, and the Board is looking into a Lily Lake expansion proposal. I .1 CONSENT CALENDAR: 1. Town Board Minutes dated August 11, 1998. 2. Bills. 3. Committee Minutes: A. Light and Power, August 13, 1998: 1. Approval of Contract with TSI for Pine Valley Three-Phase Project. B. Public Works, August 20, 1998: 1. Lakes Estes/Wapiti Meadows Bike Trail - Acceptance of low bid. 2. 1998 Street Improvement Project, Asphalt Overlay Portion - Acceptance of low bid. 3. Glacier Water Plant Rehab, Ph. 2 - Approval of negotiated price. It was moved and seconded (Hix/Doylen) the Consent Calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Estes Valley Inter-Agency Council (EVIAC) - Presentation. Member Randy Repola presented a visual display to acknowledge EVIAC's collaborative.effort, what they are part of and where they are going, and reviewed their Mission and Goal. Comments were also heard from: Lee Kundâ‚¬z, Louise Olsen, and Randy Ratliff. The EVIAC is urged the Town to continue its link with EVIAC and appoint a replacement for Gary Klaphake. Mayor Dekker noted EVIAC's wide scope of services, adding it may be worthwhile for the Town to appoint a replacement. 2. Ordinances #14-98 and #15-98 - Northern Colorado Water Conservancy District (NCWCD) Inclusion. Mayor Dekker opened the public hearing. Trustees Barker and Jeffrey each declared a potential conflict of interest and vacated the room. Town Attorney White reported that the Town receives water for domestic use treatment from the NCWCD (the managing agency). A requirement associated with usage of this water is that all parcel users be within the boundaries of the NCWCD. In 1968, the Estes Park Town limits were included in the NCWCD boundary, but parcels outside the 1968 Town boundary were excluded from this process. As the Town limits expanded, some of the developers of the annexed parcels did not proceed with the inclusion process. As a result, approximately 200+ parcels Imist be added into the NCWCD boundary. In compliance with federal laws concerning the inclusion process, outstanding mill levy taxes associated with these parcels must accompany the inclusion application. Rather than punish individual parcel owners as they had no knowledge of the mandatory inclusion, staff believes the Town should pay the inclusion fee. There are 221 separate lots, and state law allows the inclusion process through the adoption of an ordinance. By allowing the Town to submit one petition for all the parcels, the individual property owner is realizing a savings of $330 for the NCWCD, $300 for the SubDistrict, and additional environmental compliance costs required by the Federal Government. Staff is recommending the Town pay the facilities inclusion fee of $74,883.68 (a formula based on assessed valuation and a factor of 91% agreed to by the NCWCD). Once all said properties are included within the District, the District will assess property owners a yearly , I . 1 W : 1 mill levy. The SubDistrict does not assess a separate mill levy. Attorney White confirmed that property owners do not have an option of being included within the District. Also at the Town's expense, RMC has been obtained to meet Federal environmental compliance. Public comments were heard from: Bob Hays/will properties above the "blue line" be assessed? Attorney White responded in the affirmative, adding that water service may not yet be available, but could be in the future, and that the Town is not inferring the Ublue line" will be raised above 7,850' elevation. Nick Kane/opposes the assessment for undeveloped property, and believes the Town may have incorrect parcel numbers for his properties. Staff responded that with adoption of the ordinance, the Town Board can include his property, and water taps cannot be granted without inclusion into the District, and that the Town obtained parcel numbers from Larimer County. The mill levy assessment for the 221 properties will begin In January, 1999. There being no further public testimony, Mayor Dekker closed the public hearing. Stating the Town has no choice but to include all properties within Town limits or risk losing CBT water, it was moved and seconded (Marshall/Baudek) Ordinances #14-98 consenting to the inclusion in the NCWCD, and #15-98 consenting to the inclusion into the SubDistrict be adopted. Trustee Doylen commented that inclusion has been required since 1968, and nonconformance would place the Town's CBT water in jeopardy, it is imperative the ordinance be adopted. The motion passed with Trustees Barker and Jeffrey Abstaining. Trustees Barker and Jeffrey resumed their position on the Board. 3. Highway 34/36 Intersection Project. Public Works Director Linnane advised this item is for presentation only, not action, and offered background information. Kerry Prochaska/RMC presented an Executive Summary for this project. This project is proposed for 1999/2000, and the scope includes the study and cost estimates of various scenarios such as additional travel lanes between Hwy. 7 and the Hwy. 34/36 intersection, widening and/or replacing the Hwy. 34/36 bridge, two types of pedestrian underpasses, and miscellaneous changes to the Hwy. 34/36 intersection geometry. Preliminary Phase I construction includes the addition of an intersection pedestrian underpass, widening of the bridge, and adding additional travel lanes. Preliminary Phase II includes reconstruction of the intersection to include a standard right turn lane in lieu of the eastbound inadequate yield lane. A Hwy. 34 southbound left turn lane would be added and other various changes to the intersection would be completed. CDOT has budgeted $1.1 Million for this project in 1999/2000. The Town has yet to determine a budget for 1999 and beyond. Cost estimates for Phase I are: CDOT/$1,111,000, Town/$336,000 for a total cost of $1,446,000. Phase II cost estimates are: CDOT/$0, Town/$310,000, for a total cost of $310,000. RMC confirmed that Phase I can stand on its own merit, and they are recommending design begin January 1, 1999, bid advertising Summer of 1999, and construction in Fall of 1999, with completion by Memorial Day, 2000. Phase II could be constructed simultaneously or bid separately; however, costs would escalated, thus the Town could realize a . savings of up to $70,000 to do both phases at the same time. RMC confirmed that Hwy. 36 would remain open to traffic during construction. The Board expressed their appreciation to Mr. Prochaska for his presentation. Direct6r Linnane advised this project will be further discussed at upcoming budget sessions. 4. Adoption of 1997 Uniform Building Codes (continued from August 11, 1998). Acting upon staff's request, it was moved and seconded (Hix/Doylen) this item will be continued to September 8, 1998, and it passed unanimously. A. Ordinance #10-98 Uniform Building Code, 1997 Edition, Volumes 1 through 3. B. Ordinance #11-98 Uniform Code for the Abatement of Dangerous Buildings, 1997 Edition. C. Ordinance #12-98 Uniform Mechanical Code, 1997 Edition. D. Ordinance #13-98 Uniform Plumbing Code, 1997 Edition. 5. Wildfire (Homestead) Ridge Annexation. Mayor Dekker opened the Public Hearing, and Director Stamey requested it be continued which will provide an opportunity to prepare an Annexation Agreement to address annexation, density, open space, zoning, etc. It was moved and seconded (Hix/Doylen) this item be continued to September 8, 1998, and it passed unanimously: A. Annexation Resolution # B. Annexation Ordinance # C. Zoning Ordinance # * Ordinance #16-98 - Amending Chapter-572-0-of the Municipali Code Pertaining to Rental of Residential Property. Gar* Klaphake provided background information, and distributed btatistics prepared by Range Realty, Anderson Realty and Management, Windcliff Estates, and Ponderosa Property kanagement which indicated that out of the 1,580 number of Weeks booked,_the_number_of_complaints_generated_were_veryi >ew_(7)..J Attorney White gave 'an overview of nightly rentals gna-â‚¬lie-Zoning -Code. Definition of guest unit/commercial accommodation wad 6larified, grandfathering, non-conformance, and amortizatioW ~ere explained. An ordinance was prepared with an effectivd date of January, 1999. Trustee Baudek noted thatj heighborhood covenants through homeowner associationd bupersede the proposed ordinance, and the ordinance does no@ ?include commercial areas. A business license for eac14 individual property, to include a $50.00/license fee, would be required,_and_he_thoroughly-reviewed_each_chapter_of_th@ brdinanced Public comments - w@Pe heard from: Howard S]Me f 7-Fall-R-iver Estates (when complaints are received, inspection should bccur to provide evidence, and the proposed ordinance doe2 not prohibit the proliferation of short-term rental! broperty-should grandfather existing owners and prohibit' Additional property owners); Nick Kane (property owners bhould be required to pay County and City taxes as well as )3tate Sates Tax) ; Bud Broun (resides outside Town limits, is' in favor of short-term rentals as it is a means td bwn/maintain property, this ordinance in particular, isn'e necessary); Dominick Taddonio (resides outside Town limitd |(Windcliff Estates) , he is a member of the EVPC, and, ir~ summary, opposes short-term rentals. In his opinion, th< broposed_ordinance_is_illyonceived,_overly_simp.kis-tic,_and ..4.. irladvised. Mr. Tadhonio- requested the Board- HErd-EliciT hecision to adopt the ordinance in abeyance to consider anj tmplications and obtain input from the Planning Commission) ;~ Lynnere Whilden (resides outside Town limits (Windcliff Estates) and supports short-term rentals based on property kffordability and income with negligible complaints); Lynn Young, Black Canyon Hills (opposed to changing E-Estate 6oning, and questioned the financial impact to the Townt kegarding enf orcement o f the ordinance) ; and Patti Taylor~ Czarnowski (protection of residents when properties begin short-term rentals, payment of all applicable taxes, and protection-of-property-ownerls-rights_-T- enforcement_costs)..~ Trustee comments includ/3 pbtential effectiveness to the prop-osed -ordinance if the EVPC prohibits this use, and if the Towri Board agrees, the fact that this ordinance institutes a' business license under Chapter 5.20 not a zoning ordinance,| broperty management_relative_to_parameters<complaints,_and kevocation.9 Mayor Dekker stated thaE the Town Board would give further, -consideration to the ordinance and the testimony presented, during_the_meeting. No_further_action -was_taken_at_this time.1 7. A. Resolution #11-98: Estes Park Substation Refinancing Project. Attorney White reported that the Town is in the process of moving the substation and intends to finance the project through electric revenue bonds. Pursuant to IRS regulations, the Board is officially declaring its intent to reimburse itself for the expenditures from the proceeds of tax-exempt utility revenue bonds expected to be issued, in a maximum principal amount of $3,000,000 which amount includes the bonds and other future long-range projects. It was moved and seconded (Hix/Marshall) Resolution #11-98 be approved, and it passed unanimously. B. Resolution #12-98: Parcel 1, Stanley Historic District Special Improvement District - Election. Attorney White advised that the owners of The Stanley Hotel approached EPURA with an idea of making public improvements to Lot 1 for roadways and parking, which would include the area serving Stanley Hall. A Special Improvement District (SID) could be formed for this construction, and it would be funded by assessments against properties within the SID. TABOR requirements apply, and if the Resolution is passed, the ballot question included therein could be placed on the November 3, 1998 ballot for a coordinated election with Larimer County. Staff confirmed that the ballot question would be voted on only by those eligible electors residing within the SID = Parcel 1. The ballot question to be submitted to the electorate will be in substantially the following form: SHALL THE TOWN OF ESTES PARK, COLORADO, DEBT BE INCREASED UP TO $1,950,000 WITH A REPAYMENT COST OF UP TO $2,906,800 BY THE ISSUANCE OF SPECIAL ASSESSMENT BONDS, AT AN INTEREST RATE PER ANNUM NOT TO EXCEED 8.00%, WITH A TERM NOT TO EXCEED 10 YEARS, FOR THE PURPOSE OF FINANCING A CERTAIN STREET AND PARKING PROJECT, WHICH MAY INCLUDE BUT SHALL NOT BE LIMITED TO STREET AND PARKING LOT PAVING, CURBS AND GUTTERS, SIDEWALKS, STORM DRAINAGE IMPROVEMENTS, STREET LIGHTING, TRAFFIC SIGNALS, AND THE EXTENSION OF ANY NECESSARY UTILITY LINES BENEATH THE STREET, TOGETHER WITH ALL NECESSARY, APPROPRIATE, INCIDENTAL, CONVENIENT OR APPURTENANT FACILITIES, LAND, AND EASEMENTS IN CONNECTION THEREWITH, WITHIN THE TOWN'S SPECIAL IMPROVEMENT DISTRICT NO. 98-1; SUCH BONDS TO BE PAYABLE SOLELY FROM REVENUE GENERATED BY SPECIAL ASSESSMENTS IMPOSED ON PROPERTY WITHIN THE DISTRICT WHICH IS SPECIALLY BENEFITED BY SUCH IMPROVEMENTS} PROVIDED AND IN CONNECTION THEREWITH SHALL THE TOWN BE AUTHORIZED TO COLLECT AND SPEND THE PROCEEDS OF SAID BONDS AND THE REVENUE GENERATED BY SUCH SPECIAL ASSESSMENTS, AND ANY INVESTMENT EARNINGS THEREON, AS A VOTER- APPROVED REVENUE CHANGE AND AN EXCEPTION TO ANY REVENUE OR SPENDING LIMITATIONS WHICH MIGHT OTHERWISE APPLY, WITHOUT LIMITING THE COLLECTION AND SPENDING OF ANY OTHER REVENUES OF THE TOWN? It was moved and seconded (Hix/Baudek) Resolution 12-98 be approved, and it passed unanimously. C. Resolution #13-98: Parcel 1, Stanley Historic District - Reimbursement. Attorney White reported that this Resolution stated the Board's official intent to reimburse itself for the expenditures from proceeds of tax-exempt special assessment bonds expected to be issued in a maximum principal amount of $1,950,000. It was moved and seconded (Hix/Jeffrey) Resolution #13-98 be approved, and it passed unanimously. D. Agreement with Larim6r County for Elâ‚¬iction Services - Coordinated Election November 3, 1998. A standard Agreement for Election Services with Larimer County for the coordinated election November 3, 1998 was presented. Clerk O'Connor anticipates that the cost of participation* should be no greater than $100.00. It was moved and seconded (Hix/Barker) the Agreement, as presented, be approved, and it passed unanimously. 8. Acting Town Administrator's Report: A. Stanley Hall Preservation Project: 1. Approval of contract for water and sewer installation, $4,129.00. 2. Approval of contract for foundation stabilization, $7,400.00. B. Mountain Plains Constructors was the lowest bidder for both items and the bids are within budget. It was moved and seconded (Baudek/Hix) both Contracts, for a total expenditure of $11,529.00, for the Stanley Hall Renovation Project be approved, and it passed unanimously. Upon completion of all agenda items, Mayor Dekker and Trustees expressed their appreciation to Gary Klaphake for his contributions and leadership to the Town of Estes Park, and noted that the Town will express their appreciation at an Open House September 1St from 3:00-5:00 p.m. at the Senior Center. The community was invited to attend. There being no further business, Mayor Dekker adjourned the meeting at 10:10 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk Town of Estes Park, Larimer County, Colorado, October 27, 1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 27~h day of October, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Gregory A. White, Town Attorney Mayor Dekker opened the meeting at 7:30 p.m. and introduced Rooftop Rodeo President Gary O'Connor and Special Events Director Linda Hinze who acknowledged receipt of the 1998 Cowboy's Choice Award for the Rooftop Rodeo Committee presented by the Mountain States Circuit. This is the fourth award the Committee has earned for the past five years, out of a field that includes such large events as Cheyenne Frontier Days, Greeley Stampede, etc. President O'Connor commended the Town Board, local merchants and accommodations for their support. PUBLIC COMMENT: Patrick Cipolla stated that at the previous Town Board meeting, he requested an immediate moratorium on zoning changes and annexations until new zoning laws have been established. The Town's response is illogical. A moratorium, at a minimum, is a temporary solution to a long standing problem, and at a recent EVPC meeting, Commissioner Disney encouraged EVPC members to follow the Comp Plan. Mr. Cipolla urged the Board to act on his request. Mayor Dekker expressed the Board's appreciation to Mr. Cipolla for his comments, adding that any conclusions on the zoning regulations will be made public when appropriate. TOWN BOARD COMMENTS: Pursuant to Wendell Amos' presentation concerning expansion of the Larimer County Weed District at the last meeting, Trustee Hix presented a Resolution of Support and moved it be adopted. Attorney White read Resolution #17-98 supporting Larimer County Referred Issue lA for the expansion of the Larimer County Weed Control District and associated mill levy increase fram .142 mills to .190 mills. Trustee Marshall seconded the motion. Trustee Baudek stated, that while he is not in favor of creating more districts, this issue is clearly needed to help prevent additional damage. The motion passed unanimously. CONSENT CALENDAR: 1. Town Board Minutes dated October 13, 1998. 2. Bills. 3. Committee Minutes: A. Public Works, October 15, 1998: 1. Approval of Change Orders for the following projects: Big Horn, Phases I and II, Big Thompson, and Devil's Gulch, for a total budget expenditure of $10,683.50. 2. Approval of H.T.E. Fleet Management System, for a total budget expenditure of $32,000.00. 3. Approval of Flow Meter for Glacier Water Plant Rehab Project, for a total budget expenditure of $6,000.00. B. Community Development, October 22, 1998: 1. Museum: Acceptance of Construction Bid for restoration of Cobb-Macdonald Cabin - total budget expenditure of $7,500.00. It was moved and seconded (Hix/Jeffrey) the Consent Calendar be approved, and it passed unanimously. ACTION ITEMS: 1. Presentation of Year 2000 Issues relating to the Electric Industry - Thaine Michie and Mike Dahl/Platte River Power Authority. PRPA General Manager Thaine Michie and Mike Dahl/Manager of Operations expressed their appreciation to the Board of Trustees for their support, and commented that PRPA is celebrating their 25th year-PRPA' s income is up and expenses are down. Mr. Dahl gave a presentatiori 6n Y2K Issues, giving an overview of PRPA's initiative on determining, testing, and solving potential compliance issues. PRPA has established 4/1/99 as their goal for compliance, and staff is confident they will meet their goal. Brief discussion followed on the ~national grid" and how the grid affects Estes Park, growth, the recently installed fiber optics system, and the SCADA system. Mayor Dekker thanked Messrs. Michie and Dahl for their presentation, wishing Thaine well onÂ· his upcoming retirement. 2. Presentation of Talmey Drake Cammunity Survey Results - Paul Harstad. Administrator Widmer introduced Paul Harstad of Talmey Drake. This is the fourth survey conducted by Talmey Drake, and Mr. Harstad, and his colleague Amy Hainer, presented survey results gathered between 8/24/98 and 9/3/98 from 405 Estes Valley residents. Specific survey results for each question were reviewed. As the Town has opted to conduct this survey on a regular basis, Talmey Drake has compiled a significant data base of actual information. Respondent information: 9% have lived in Estes Park less than 2 yrs., 19% between 2-5 yrs., 21% between 6-10 yrs., 26% between 11-20 yrs., 15% between 21-30 yrs., and 8% over 30 yrs. Quality of life, growth, housing, and parking were ~ the "volunteered" top issues facing Estes Park. The large screen theater was opposed as well as relocating Town/Police offices. Of. those respondents that either called or visited Town Hall to ask a question and discuss a problem (35%), the rate of responsiveness was: 35% excellent, 33% good,'18% fair, and 14% poor. Copies of the complete survey will be available in the Administrative Office and Public Library. The Mayor acknowledged receipt of the survey results, expressing the Board's appreciation for the thorough presentation. ,~ 1 3. Ordinance #20-98 - Short Term Rentals. Mayor Dek*2 acknowledged the meeting held September 24th where testimony' was offered by the public, and Attorney White gave a historical perspective Â·on how the ordinance was prepared] In the mid 80's, the Town hired a professional consultant 6nd amended the Zoning Code. Numerous public hearings werd held, recommendations were made, the Code was drafted, and] 'following additional hearings, recommendations were forwarded to the Planning Commission and Town Board. At no time were there any discussions concerning short term yentals. In a private discussion, Attorney White noted tha@ Planning Commission Chairman Sager confirmed his (White's)1 becollections. Short-term rentals were not discussed untill kecently, staff believes that the definition 'for transienâ‚¬ bentals is where nightly rentals should be placed-under the' Commercial accommodation definition. Local realtors' bhallenged the definition based on their opinion that the tiefinition of a dwelling unit was different than an iccommodation with a kitchen; as the dwelling unit hefinition was removed from the commercial_accommodation,I hightly_rentals_could.not_be_restric_ted, J Truste@ Baudek noted that the ordinance pre-s-ehted this evening' bontained the latest revisions; however, he prefers the briginal business license fee of $50.00 for five units or' less in lieu of the proposed fee of $150.00. Trustee Baudek' based his suggestion on a reasonable fee on existing fees' 'for accommodation units ($150.00 for 1-5 units). Trustee' Barker disagreed stating that he preferred the unbiased fee' bf $150.00 currently assessed to accommodations with no more' khan 5 units, as the rentals would be operated as al business, generating income-all would be treated equitably] However, should the Board of Trustees desire to revisit the 6ntire- business_license_issue,_he_would-support_such_review-~~ Attorney white confirmed that the bidpbsed ordinance doe& include -property zoned E-Estate, and that at the present time, therd are no restrictions on any property, and adoption of the' brdinance would place some restrictions. Trustee Marshall; Â§xpressed concern with enforcement and in maintaining the' residential character of neighborhoods. Trustee Doyler; btated that there are many neighborhoods that have covenants 'in place to preclude this type of use; it is important for. kesidents to communicate with and be civil to each other; id her opinion, the rental of one unit is not the same as a' kull-fledged B&B or small accommodation, and a fee of $156 is extremely high. Responding to Trustee Marshall's *lestion on public input from those residing in the County,! Trustee Baudek confirmed that at the public meeting, public bomment was split 50/50; however, adoption of the ordinance' Lould only affect those persons residing inside Town limits.~ Trustee Barker questioned why B&B operations were being bonsidered differently, and Trustee Doylen questioned hoW the Assessor views nightly rentals. Attorney Whit@ 'responded that the Assessor views any rental property for~ More than 14 days to be classified as commercial. Trustee Barker countered that nightly rentals would then be' bonsidered a commercial business, and he correlated botential increased public services due to implementation of Ehis ordinance. Mayor Dekker commented that individual) neighborhoods can further restrict their areas if the' brdinance is adopted. Attorney White clarified land use' ~issues for the entire valley relative to the Development bode, adding that there has been a request that nightly' irentals in E-Estate be prohibited as an accessory use.~ Trustees Hix and Barker supported discussion_on this_issue being_addressed_in land-usec_onsiderations.J Attorney White read the- ordiriance. Trustee Doylen 33-ENE@21-thE -with the exception of the $150.00 fee, she supported the 'ordinance, adding that the fee was disproportionate. Trustee Barker reiterated what makes the short term rental} pperations different than any other business? Trustee Baudek moved Ordinance #20-98 be approved with an amended license fee of $50.00, with the understanding that shorâ‚¬ term rentals will be further reviewed during the overall zoning review. Trustee Doylen seconded the motion, and id bassed with the following votes: Those voting "Yes" Trustees Baudek, Doylen, Jeffrey and Marshall. Those votind ~No" Trustee Barker and Hix. The ordinance will take effecâ‚¬ 1 /1/99. Attorney White added that Larimer County does not; have legal authority to require business licenses. Mayof bekker stated that property owners must make application foq bhort term rentals, pay the fee, list the n~umbe_r-9 f bedrooms,_and_obtain a_ State_Sales_Tax_license.(-- 4. Town Administrator's Report: A. The Board reviewed a memorandum dated October 27th from EPURA Executive Director Anderson concerning the Mountain Discovery Center. EPURA has narrowed the search to two firms, and both have the financial capability for this project. Town Administrator Widmer reported that, when all financial feasibility reports are refined, EPURA will prepare a plan to present to the public. Mayor Dekker confirmed that the Town Board is also unaware of the figures, and EPURA has a significant amount of work to do before the Town Board can approve the project. Staff contends that the Talmey Drake survey results on this issue could have been negative due to the lack of public information. B. Acting upon the Town Board's goal to facilitate ~assisted living", staff will present their findings on the Masonic Lodge proposal to the Town Board for their evaluation. Following completion of all agenda items, Mayor Dekker adjourned the meeting at 9:29 p.m. Robert L. Dekker, Mayor Vickie O'Connor, Town Clerk .... ; '411 4. Town of Estes Park, Larimer County, Colorado, November 10, 1998 Minutes of a Regular meeting of the Board of Trustees of the Town of Estes Park, Larimer County, Colorado. Meeting held in the Municipal Building in said Town of Estes Park on the 10th day of November, 1998. Meeting called to order by Mayor Robert L. Dekker. Present: Robert L. Dekker, Mayor Susan L. Doylen, Mayor ProTem Trustees Jeff Barker John Baudek George J. Hix Lori Jeffrey William J. Marshall Also Present: Rich Widmer, Town Administrator Vickie O'Connor, Town Clerk Rebecca van Deutekom, Deputy Town Clerk Gregory A. White, Town Attorney Mayor Dekker opened the meeting at 7:30 p.m. PUBLIC COMMENT: Sylvia Vrabeck questioned why the Town is proceeding with the large screen theater when the Trail Gazette and Talmey-Drake surveys indicated there is no public support to include the authority to begin the project. Mayor Dekker responded that nothing has been decided on the project and he confirmed that EPURA continues to investigate all options. When and if EPURA submits a proposal, the Town Board will decide whether or not to proceed. EPURA is responsible for determining economic benefits of projects for the Town. Town Administrator Widmer added that the project has been ongoing for 6-8months; the purpose of the Talmey-Drake survey was to collect a database of information; Vrabeck urged the Board not to proceed unless they are absolutely sure that this is what the community wants. TOWN BOARD COMMENTS:' Trustee Bat]â‚¬@ir reported that feedback from the commuhi'EZ! kegarding the nightly rental ordinance, indicated that the dicense fee assessed for these rental locations should be amended 'from $50 to $150, therefore, it was moved and seconded kBarker/Hix) the Ordinance be amended to increase the license fed 6f nightly rentals fram $50 to $150, and it passed by the' 'following votes: Those voting "Yes" Trustees Barker, Hix,j beffrey and_Marshall. Those_votigg__uNol_Trustees_Baudek_and Doylen.0 CONSENT CALENDAR: 1. Town Board Minutes dated October 27, 1998. 2. Bills. 3. Committee Minutes: A. Public Safety, November 5, 1998: I - I 'l 2 54 1 3-3 > ILI 2 24 Ul ' i g 5 - m .t spuesn041 , 1 . NES 5 WC" ' - *r-9-Or # -- -- 000'009$ Community Development Protective Inspection Community Development Department Fee Revenues Revenues Expenditures ZOOZ '82 Aleruqe~ lo sv LOOE '88 Xleruqe:1 Jo sv ZOOE '82 teruqed 10 Sv Budgeted $35,000 -- Iditures Community Development Department ~Zeunguhese&br~pen2d8~t~e07 $45,000 $300 b..... -- $800,000 $40,000 . ~, $700,000 -- Budgeted $600,000 -- -- 000'008$ - - 000'002$ -- 000'OOL$ - 000'9$ 006'9*2$ -- 008$ -- 000'0â‚¬$ -01-Jeek Stri _- 09$ = -- 006 -- 000'SLS -01-JeeA 7-000'92$ - 000'00*$ -- OSUB - 000'02$ -- 000'0 UD 0$ 0$ 0$