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HomeMy WebLinkAboutPACKET Community Development 2006-08-03Preparation date: 07/31/06 Revision date: 08/01/06 AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE August 3,2006 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEMS: i) Landscape Design Contract for Visitors Center ii) Stanley Park Theatre Action Plan b) REPORTS: i) Advertising & Communications ii) Public/Media Relations iii) Events & Fairgrounds iv) Visitors Services 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEMS: i) Catering for All Occasions Contract-Request approval to renew b) REPORTS: i) Senior Center Monthly Report ii) Museum Monthly Report iii) Disposition of Old Street Signs iv) Colorado State Coin Sales at Museum Gift Shop & CVB 4) COMMUNITY DEVELOPMENT DEPARTMENT a) ACTION ITEMS: i) Request of Permit Fee Waivers for Pine Knoll Condominiums, Rita Kurelja b) REPORTS: i) Smoker Emissions Update ii) Stanley Park Fairgrounds Development Plan 06-02 iii) Activity and Budget Summaries NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. t ® hp Laserjet 3015 1 HP LASERJET FAX invent Aug-1-2006 12:50PM Fax Call Report Job Date Time Type Identification Duration Pages Result 102 8/ 1/2006 12:45:55PM Send 5869561 0:44 1 OK 103 8/ 1/2006 12:46:44PM Send 5869532 0:57 1 OK 104 8/ 1/2006 12:47:46PM Send 5861691 1:00 1 OK 105 8/ 1/2006 12:48:51PM Send 6353677 0:54 1 OK 106 8/ 1/2006 12:49:51PM Send 5771590 1:00 1 OK .., Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Tom Pickering CC: Randy Repola Date: August 3,2006 Re: Visitors Center Landscape Design BACKGROUND: In the 2006 budget there is $50,000 allocated to landscaping at the visitors center and park shop. We are currently spending some of that money installing an irrigation infrastructure with our in-house crews. We are also planning on installing sod in the area immediately around the building, this season, to keep the dust down. During the construction of the visitors center approximately 30 trees and shrubs were relocated to the golf course to be reused in the new design. We have contacted three local landscape designers to get quotes on producing a landscape design for the entire site. Two of the firms have submitted proposals for completing a design. (See attached) BUDGET: Account Number 204-5400-544-32-22. Building Remodels. ACTION: Award Joan Sapp-Landscape Architecture, LLC of Estes Park a contract for $2,600.00 to design the plan for landscaping the visitors center/ park shop site. 1 . Joa*Sapp -Lolvulwic,dArobitect, LLC 2934 Al;pe/n,DriNe, Esta*pa,rk, CO 80517-7001 970.586.6435 Estes Park Convention and Visitors Bureau Mr. Tom Pickering, Executive Director 500 Big Thompson Ave. Estes Park, CO 80517 June 15, 2006 Dear Mr. Pickering, Thank you for the opportunity to talk with you and the committee about the landscape plan for the new Estes Park Visitor Center. It is exciting to have such a beautiful building to welcome folks to our town. The river side location is a perfect introduction to all Estes Park has to offer. Your vision of the new landscape around the building as "enhanced native" fits completely with the building and its setting. I believe, as Sue Doylen stated, the landscape can provide another level of information to the visitor, even if the goal is simply revegetation. I can provide detailed landscape plans of the planting areas across the entire site, plant schedules, and phasing recommendations, for a design fee of $2600.00. I can begin work on the design in July and judge that the process can completed in four to five weeks. It will be my pleasure to work with you on this project. Sincerely, Joan Sapp CORNEASTONE Estes Park, CO 80517 1692 Big Thompson - Suite 200 Phone: (970) 586-2458 Fax: (970) 506-2459 ENGINEERING & ~~ ~ SURVEYING, INC Tom Pickering July 20,2006 Executive Director 203.000 Estes Park Convention & Visitor Center , P.O. Box 1200 Estes Park, CO. 80517 Re: Landscape Plan _ Visitor Center Dear Tom: Cornerstone Engineering & Surveying, Inc. (CES) is pleased to submit the following proposal as requested. The scope of work will include landscaping plans for the new Visitor Center and adjacent parking lot north of the river. CES will provide a Full Site Planting Plan, Planting Schedules ( trees & shrubs), Plditing Details & General Specifications per industry standards. The projected cost is $3,500.00 to $5,000.00 with a not to exceed $5,000.00 guarantee. CES looks forward to serving the Town of Estes Park on this project. If you require additional information or have any questions, please'contact CornBrstone Engineering and Surveying, Inc. ( 970-586-2458). Respectfully yours, Cornerstone Engineering and Surveying, Inc. J Ross W. Stephen Senior Landscape Architect Administration Memo TO: Community Development Committee From: Randy Repola ~~ Date: August 2,2006 Subject: Stanley Park Theatre concept Background At the June 27 meeting of the Town Board of Trustees, the Board gave unanimous support to pursuit of "a performing arts theatre at the Stanley Park Fairground and develop with the arts community the funding mechanism." Since then, staff has met with members of the study group that assisted with development of the concept. The study group designated a sub-group to create an action plan for raising funds for the theatre. The subgroup has developed the attached plan. Budget The subgroup recommends creation of a budget which would use FOSH funds to operate. The Town Board did approve expenditures of $25,000 from the FOSH fund this year. Year-to-date, $11,005 have since been committed to the concept development and pro forma study. There is one remaining invoice to be paid for design work for approximately $2,700. Action On behalf of the Supporters Of the Performing Arts, staff requests endorsement of the action plan. Supporters Of the Performing Arts ("S.O.P.A.") Fund-Raising Action Plan Advisory Group/Committee • Establish formal relationship with one or two non-profits associated with the arts • Elect committee officers • Allocate financial resources o Propose budget for expenses o Request funds from FOSH account for budget Timeline o Final decision to build or not by January 2008 o Final date for pledge funds October 2007 o Commitment for naming rights by October 2007 Subcommittees o Public relations/Communications o Budget creation o Grants o Naming Rights o Fundraising events o Fiscal Impact TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, Eisenlauer From: Peter Marsh Date: July 28,2006 Re: June 2006 Advertising Program Report REPORTS: as of June 30 I. 2006 Visitors Guide Requests: Requests for hardcopies of the visitors guide are ahead of the first six months of 2005 by 7.86%, or 2,805 guides. 2. Guide Downloads at 128,429, are 114% over this period last year. 3. Magazine advertising responses up 1.98% compared the same period last year. 4. Internet advertising: We continue to use Google Analytics to evaluate our Ad-Words programs by developing conversion ratios and return on investment numbers. Based on drops in Stakeholder referral activity, we have also re-instated Estes Park paid positioning to increase our referral click through rates for stakeholders. 5. WATS line calls: Counts for the first six months of 2006 are up by 33 calls, or 0.42%, compared to the same period last year. This is the first increase in calls in at least 12 years. 6. Work in Progress: Fall newspaper and television programs are being developed. Budget planning is top of the list at this time. August 27 newspaper insert was proofed last week. 7. Special Note: Distribution of the Visitors Guide is being closely monitored to insure that we have enough Guides to meet demand through the end of October. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A I TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, Eisenlauer From: Suzy Blackhurst I)ate: July 30,2006 Re: Communications Report REPORTS: 1. PR Equivalency (the value of Colorado newspaper articles in relation to the same size paid advertisements). Value of the printed word in Colorado newspapers shows a 29% decrease over that received in 2005, a decrease that can be attributed to one significant (Wool Market) placement in the Denver Post in 2005 along with an overall general decrease in listings received in The Denver Post and Rocky Mountain News. As a result in decreasing advertising revenues for both of those daily metropolitan newspapers, editors have reduced the amount of space they allocate for out-of-Denver events publicity. Inch count of placements received increased by 28% in 2006, but the loss of metropolitan daily coverage has resulted in an average value per inch decreasing from $102.43 in 2005 to $56.59 in 2006. Value 2005 2006 January $ 4,094.26 $ 13,211.68 February 18,338.88 18,679.97 March 5,237.03 12,571.83 April 9,445.56 36,935.53 May 78,012.55 39,860.20 June 139,088.00 57,989.81 Total $ 254,216.27 $179,249.01 *A calculation equating free publicity in publications that are members of the Colorado Press Association for events covered in news columns, had the CVB paid for the same amount of space. 2. Colorado Newspaper Press Placements Number of news release placements increased 9% over those received in 2005. # Placements 2005 2006 January 39 45 February 69 83 March 59 69 April 75 74 May 163 122 June 155 610 Totals 560 610 I ' 3. Web site Press Room Downloads through June 30,2006: 1,126 4. Special Requests fulfilled through May 31, 2006: 30 5. Anticipated Coverage Colorado Kids (Tuesday, August 1) Boulder Magazine American Historical Press Moonshadow Publications/Scottish Festival ACTION ITEM: None SPECIAL EVENTS EVALUATION 2006 ROOFTOP RODEO DATE: July 11-16 NO. OF YEARS: 80 NO. OF DAYS: 6 MANAGEMENT: Rooftop Rodeo Committee & Special Events Department PURPOSE: Provide western entertainment for tourists and bring in additional visitors to Estes Park. ACTIVITIES: 6 Rodeos, parade, dance. ADVERTISING: Local newspapers, Front Range newspapers, local and five Front Range radio stations, posters, rack cards SPECTATORS: 17% Local 33% Colorado 50% Out-of-State 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 # SPECTATORS 7.0 6.7 7.6 7.5 7.9 7.8 7.3 7.1 7.6 9.2 9.1 GROWTH POTENTIAL: Attendance was 9,046 over the six performances and only down by 108 from 2005. In 2005 we had an attendance for the Gold Buckle on Sunday evening of 311. That is an unusual circumstance and will not happen like that most years. So 2006 actually had a higher count than 2005 if you take into account the unusual number on Sunday of 2005 for Gold Buckle. COMMENTS: Rodeo was excellent. The sponsorship of Dodge is very important to Rooftop Rodeo as it is the last large national sponsor we have. U.S. Smokeless Tobacco took their scoreboard to Vernal, UT. Coors and Budweiser did not sponsor us this year due to smaller budgets in their advertising departments. We have some very loyal Estes Park sponsors who support us each year. The Rooftop Rodeo Committee works extremely hard all year and in particular, rodeo week to make this such a successful event. TOWN OF ESTES PARK Office Memorandum To: Community Development Committee - Trustees: Bill Pinkham, Chuck Levine, and Dorla Eisenlauer From: Teri Weldin, Visitors Center Coordinator I)ate: July 31, 2006 Re: June and July 2006 Visitors Center Report REPOR1': 1. June Traffic at the Visitors Center The total number of visitors who came through the center in June was 29,800, an average of 993 people each day. This average is higher than our average last June, of 841 per day, and a total of 25,241. 2. June Telephone Counts The total number of telephone calls received in June was 2,801, an average of 93 telephone calls per day. This average is higher than June last year, which was 85 calls per day, with a total of 2,552 calls. 3. July Traffic at the Visitors Center The total number of visitors who came through the center in July was 56,223, an average of 1,814 people each day. Our total last July was 36,738, an average of 1,185 per day; therefore, we are seeing approximately 629 more people per day. Independence Day weekend saw a significant increase over last year. We had 10,966 visitors July 1-4 this summer, as opposed to only 4,892 in 2005 ! 4. July Telephone Counts The total number of telephone calls received in July was 3,677, an average of 119 telephone calls per day. This number is significantly more than the average call per day last July of 91, with a monthly total of 2,826. Please Note: In order to complete this report, visitor and telephone call estimates were used for July 31. 5. 2006 CVB Services To date, $155,428 has been sold in CVB services, which includes: website listings, brochure rack space, "Book-now" links, referrals and leads. This is an increase of nearly $67,000 over the total of $88,500 sold in services last year. There are a total of 223 paying stakeholders and members, an increase of 50 businesses over 2005. Forty out-of-town properties have opted to become CVB members to date. Last year, seventeen properties decided to join. The member fees associated with the 2006 memberships currently totals $41,658. 6. Bond Park Cabin The Bond Park Cabin opened on June 9, and through June, was staffed from Noon - 6 PM on Fridays, Saturdays and Sundays. They saw 1,352 people come through the doors, with an average of 135 people per day. Starting in July, the cabin has been open Thursdays - Sundays, Noon - 6 PM. In July, 2,459 people stopped in, for an average of 137 people per day. 7. Estes Park 2006 Visitor Guide Distribution from the Visitor Center Since the CVB moved into the new Visitor Center, 29,460 visitor guides have gone through our doors. The total number of 2006 Visitor Guides distributed from both the new and old visitor centers since the beginning of the year'equals 35,657. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell Date: August 3, 2006 Re: Estes Park Senior Center - 2007 contract with Catering for All Occasions BACKGROUND: 1. Catering for All Occasions (CAO) has been the food service provider at the Senior Center since the privatization of food services on 7/15/03. 2. Prior to 7/15/03, the Town of Estes Park (TOEP) employed kitchen staff to provide the meal services. In September of 2002, research was completed by a Senior Center Task Force and the decision to privatize was made. Goals included maximizingthe use of the Senior Center kitchen, stabilizing or reducing the Town' s subsidy of the food service operation, maintaining the current level of food service quality, offering meals at a price which reflects actual cost and offering catering options to senior and non-senior groups. (Background continued on page 2) ACTION ITEM: Approval of the 2007 Senior Center food services contract Catering for All Occasions, with a renewable option for 2008. BUDGET/COST: 1. We anticipate budgeting $25,000 annually for the 2007 and 2008 CAO contracts. This annual amount has not increased since 2003. Under the terms of the contract, Senior Center member congregate meals (for those over age 60) and Meals on Wheels are subsidized at a cost of $2.00 per meal. Meals on Wheels sliding scale clients receive additional subsidy. 2. The proposed 2007 contract would be renewable at the same amount ($25,000) for an additional one year period (2008). Should funds not be appropriated, the Town may terminate this agreement as of December 31, 2006 and December 31, 2007 accordingly. RECOMMENDATION: The Senior Center Board Meals Committee and staff recommend approval of the contract with Catering for All Occasions for 2007, with a renewable option for 2008 and also recommend no meal price increase for 2007 (see attached contracft. CDC memo - 8.3.06 - Senior Center - page 2 . I (Background - continued from page 1) 3. The Task Force began by reviewing the history of Senior Center operations, noting that the cost per meal had risen from $8.45 in 2000 to $10.59 in 2001, largely due to personnel costs. 4. The current contract places raw food and preparation costs and management of the coffee station with CAO and the general operational costs of the Center remain with the Town. CAO estimates and has maintained a food cost average of 32 % to 34 % of the actual meal cost for three years. 5. The original Task Force goals have been accomplished with the privatization of the food services and at the same time, CAO has been well received at tlie Center and in the community with increas}ng numbers of private catering opportunities. 6. Client satisfaction surveys are conducted semi annually and for the third year in a row, meal clients have responded with an average 98% positive response regarding the nutritioh'level of the meals. 7. Beginning in January 2005, the Town Board of Tfustees and the Senior Center Board endorsed a policy requiring a Senior Center Itic. membership in order to obtain a reduced fee meal. Meals prices stayed the same. Seniors age 60 or better with a membership received their meals for $4.00 and those age 59 and under or non-members paid $6.00 per meal. This policy generated a large number of new members for the Senior Center; memberships in 2006 have risen to 465 year to date (July 2006) compared to 494 total in 2005, 276 in 2004 and 251 in 2003. Continuing this policy has also allowed the TOEP to hold the meal subsidy at a stable level and at the same time generate continued revenue for CAO when non-members purchase meals. 1 7. Meal price history: 6-1-99: SC Meals went from $3 to $3.50 suggested donation 2-20-01: SC Meals went from $3.50 to $4.00 suggested donation 7-15-03: SC Meal charges established at $4 for seniors and $6 for non-seniors 1-1-05: SC Meal charges stay the same; seniors age 60 or better with memberships receive meals for $4.00 and those who are age 59 and under or nonimembers pay $6.00 8. In July 2006, the Senior Center Board reviewed this backgroundinformation and a brief survey was done with current Board members. Following the survey, th6 Senior Center Mdals Committee Committee (Director Mitchell, Catering for All Occasions (CAO), Board members Bruce Lehhikuhl, President Larry Emsing, Alice Gray and David Born) met to discuss the results and establish recommendations regarding the 2007 meal programs. Here are the results; 11 of 11 surveys were ; returned from Senior Center Board members. A. Are you satisfied / happv with the services rendered bv CAO for meal programs? o Very satisfied; meals are very good - nourishing, well balanced, variety good; responsive to suggestions o CAO does an excellent job with Meals on,Wheels program and are sensitive to individual needs o CAO provides an excellent and affordable meal and does it in a way that meets not only physical requirements but also emotional needs. CAO are people who enjoy working with seniors and try to cater to special needs when necessary. CAO has an excellent relationship with the staff and Board. CAO works hard to take care of the kitchen; it's clean and equipment is taken care of; I've observed little waste o CAO is flexible. If necessary they can vary menu to serve individual needs or concerns (allergies, etc) 00 CDC memo - 8.3.06 - Senior Center - page 3 (Background and Survey results - continued) o On balance I feel CAO does a fine job with the meal programs; we have eaten meals with a large number of Senior Center members and on balance they seem very happy with the food they get; (of course, people who aren't happy aren't likely to be at the meal site for discussion) They do a super job for their audience I have general satisfaction Yes, everyone I talk with are very positive about the meals Definitely; yes; yes Yes, no complaints; meals I have eaten were very good I have not eaten enough times at the Senior Center to feel confident in making comments about the quality of the food and service provided. In reviewing the menu published in the papers, I would like to see more fresh green salads but realize it might be cost prohibitive. o I didn't reply to the survey because I have not been eating at the Senior Center lately. I have always been pleased with the Guzzys. B. Are there anv changes you would make to the meal programs? o I can understand why a meal price increase may be necessary due to fuel costs, food costs o for me and my wife, we prefer food that is lower in fat and salt; however in my opinion that would take much longer to prepare and as a result would be more expensive; for most people, the food is probably fine the way it is More veggies and fruits - vegetarian meals? What about Meals on Wheels customers - are they members of the Senior Center and is there a subsidy for memberships? No; no Expand to more recipients what about the board buying a salad bar for those to help themselves to fresh fruits and veggies at lunch instead of providing plated side dishes C. Do vou feel it is important or necessarv to seek other bids to operate the meal programs? o CAO and the Senior Center have a great relationship that hopefully will continue o NO, but I can understand why it would be necessary for accountability of citizens' money and fair opportunity CAO is an outstanding company and one that works will with the Estes Park Senior Center; I recommend that the city renew its contract with them NO !; No; No reason to change what is working; very professionally run; sounds good to continue No way I have no opinion on looking elsewhere - where would we look? Not that I know of I believe CAO is doing a great job and really makes an effort to put out some good meals at a fair price. I've heard from many people who have used them personally who have been very pleased o I believe they are good ambassadors for the Senior Center D. Meal Pricing As noted in item #7 on page 2, the pricing has been the same since 2003 for Senior Center meals. The Committee recommends no meal price increase for 2007. CAO wishes to provide a good meal at a reasonable price. They have developed an outside catering business and rely on volume of Senior Center meals to offset any need for a price increase at this time. The Committee assumed that a meal price increase right now could potentially reduce the number of seniors able to attend meal programs. The Committee acknowledged the need to continue to work on creative fundraising ideas on how to cover increased TOEP expenses throughout the next 2 years (2007-2008) should a meal price increase not occur in this period. 00000 0 000 00 000000 SENIOR SERVICES FOOD CONTRACT This Contract agreement between the Town of Estes Park, Colorado ("Town") and Catering for All Occasions LLC ("CAO") is dated this 31 day of August, 2006. The food service period covered in this contract is calendar | year January 1, 2007 through December 31, 2007~ with an option to renew for January 1, 2008 through December 31, 2008. RECITALS 1. The Town owns and operates the Estes Park Senior Center located at 220 4th Street, Estes Park, Colorado. At the Senior Center, the Town currently operates a kitchen and provides congregate meals at noon, Monday through Friday, and food services for some special events. The Town currently provides home-delivered meals (meals on wheels) weekdays at noon to persons who qualify for this service. 2. The Town intends that food service continue to be provided at the Estes Park Senior Center, but desires to provide such service through a vendor. 3. CAO desires to operate the kitchen and possesses the necessary expertise to continue to provide food service at the Estes Park Senior Center. CONVENANTS I. FOOD SERVICE AND KITCHEN USE A. CAO shall provide.the food services at the Estes Park Senior Center specified in Exhibit A, attached to this Contract and incorporated herein by reference. During the term of this contract, CAO shall have exclusive access to, control and use of the kitchen at the Estes Park Senior Center and all kitchen operations at this facility except for use by Estes Park Senior Citizens Center, Inc. for special and fundraising events. Estes Park Senior Citizens Center, Inc. will notify CAO approximately 60 days in advance of such special and fundraising events. CAO shall employ staff it determines to be sufficient and appropriate to provide services under this Contract and shall be solely responsible for the hiring, compensation, supervision and termihation of such employees. CAO shall determine menus and prices charged for all food services at the Estes Park Senior Center subject to Section VII of this Contract and shall provide all raw food and supplies required for food services. CAO shall be responsible for daily cleaning and maintenance of sanitation standards of the kitchen, minor kitchen maintenance not requiring skilled labor, and bussing and wiping down tables. B. CAO may use the kitchen at the Estes Park Senior Center in order to prepare food for both senior and non-senior groups that have rented meeting rooms from the Town. CAO shall enter into a separate agreement for catering service with dach group that requests such service. CAO shall determine menus available and prices to be charged for such catering. The Town reserves the right to rent meeting rooms to various groups without regard to whether a particular group would be likely to request catering services from CAO. CAO's use of the kitchen at the Estes Park Senior Center shall be exclusive. CAO may use the kitchen to prepare food for off-premises events provided said preparation does not negatively impact regular lunch service and normal activity at the Senior Center. CAO is responsible for set up, take down and clean up of food tables and serving areas of all rooms for events which they are contracted to cater. Catering for private groups may be accommodated during the weekday noon lunch period at the Senior Center provided CAO does the set up, take down and clean up of the food tables and serving areas; and provided such groups do not negatively impact regular lunch service and normal activity at the Senior Center. C. The Town shall provide food service equipment in place in the kitchen at the Estes Park Senior Center for CAO's use as of the date of this Contract. The Town shall maintain and repair all kitchen equipment and shall initiate repairs with twenty-four (24) hours of notification by CAO ofthe need of the repair. The Town shall provide all necessary plumbing and electrical repair and maintenance and shall be solely responsible for routine cleaning and maintenance of all areas of the Estes Park Senior Center, other than the kitchen. The Town shail provide, and replace as necessary, all non-disposable dinnerware, silverware, pots, pans and cooking and serving utensils. The Town makes no promises to purchase or obtain new machines or equipment for the kitchen. D. The Town shall provide utilities to the Estes Park Senior Center facility atno cost to CAO. E. Thd T6wn will continue to purchase containers for home-delivered meals (rheals on wheels) and will co'ordinate volunteers to deliver the meals. In the event that a volunteer is unavailable to deliver a meal, Town staff will deliver it. F. CAO will operate the coffee and beverage program at the Senior Center. CAO will furnish coffee and/or tea to the public during the Senior Center' s normal operating hours and will establish all charges as needed to the public for this service. Coffee and/or tea will be included in the daily meal price. CAO will provide the necessary equipment and provide all coffee, tea and related products. CAO will bear all expense for the program including Styrofoam cups and will recoup all donations and fees for coffee services provided at the Senior Center. I. In the event a financial sponsor or donor is available to support the coffee program at the Senior Center, CAO will not incur expense or receive revenue,from coffee salds unless this operating system proves to be non-cost effective. This decision will be arrived at with mutual agreement between CAO and the Town of Estes Park. Under normal circumstances the sponsorship or dobation will be received by Estes Park Senior Citizens Center Inc. , 2 2. In the event a sponsor or donor does support the coffee program, CAO will continue to purchase, order and maintain the necessary supplies in order to operate the coffee station. T~is will include coffee, tea,bags, creamer, sugar, sugar substitute and other coffee station supplies. 3. As long as a sponsor of donor is supporting the coffee program, CAO will regularly submit invoices to the Town of Estes Park Senior Center Director who will submit a check request to the . Treasurer of the Estes Park Senior Citizens Center Inc. Board. The Treasurer will prepare a check to, reimburse CAO for coffee station expenses. 4. The Director will track the sponsor or donor funds monthly. If there are insufficient donor funds to operate the coffee station each month, the Director and CAO will meet to find ways to reduce costs of supplies or CAO will re-assume responsibility for the expenses related to the purchase of coffee station supplies. G. Town Volunteers will continue to take telephone reservations for weekday Senior Center noon meals. The Town will continue to do intake paperwork for meals on·wheels clients, and make a determination at that time as to clients' income levels for sliding scale purposes. H. The Town will fumisti office ipace to CAO for catering business use. The Town is not responsible for telephone, delivery or other miscellaneous charges. II. TERM Subject io appropriation of sufficient funds by the Town Board, services under this Contract will commence January 1, 2007 and expire on December 31, 2007. In the event that the Town Board does not appropriate funds to cover the period, the Town may terminate this agreement as of December 31, 2006. III. COMPENSATION A. The Town will pay to CAO a $2.00 per meal subsidy, payable monthly in response to invoices issued by CAO, not to exceed $25,000 for calendar year 2007 for both congregate and meals on wheels. Meal prices shall be evaluated annually by Town of Estes Park staff and Catering for All Occasions. The Town requires that CAO use a sliding scale for meals on wheels (see Section VII). In addition to the $2 per meal subsidy, the Town will subsidize any shortfall between the $4.00 agreed upon meal charge and the actual receipts for meals on wheels not to exceed the terms in III. A. Payments will be made after the first Town Board meeting of each month in response to invoices received in a timely manner per the attached Vendor Payment Cutoff Dates Schedule. B. The meal subsidy applies only to "eligible" meals. Eligible meals are for Senior Center clients who are aged sixty (60) or over and who are Senior Center members; and to meals on wheels recipients. IV. INSURANCE CAO shall obtain, at its own cost and expense, the following insurance coverage with insurance companies licensed in the State of Colorado. A. GENERAL LIABILITY. Comprehensive general liability insurance in the amount equal to at least $150,000.00 per person and $600,000.00 per occurrence and an annual aggregate of at least $1,000,000.00. This coverage shall include, without limitation, bodily injury, property damage and products liability. B. PROPERTY AND FIRE. All risk property insurance in the amount equal to at least $100,000.00 for the kitchen, food preparation area, and serving area at the Estes Park Senior Center. C. WORKER'S COMPENSATION INSURANCE. CAO shall comply with the Worker's Compensation Act of Colorado by insuring under the Colorado Compensation Insurance Authority or under a stock or mutual corporation authorized to transact the business of worker's compensation insurance in Colorado, or by procuring a self-insurance permit from the Industrial Commission of Colorado. D. FOOD PRODUCT INSURANCE. CAO is not required to carry food product insurance. However, CAO is solely responsible for all loss or spoilage of food due to mechanical failure. E. INSURANCE CANCELLATION. All required insurance shall be continued through the period of the Contract, and each policy shall state that it may be canceled only if the Town has been notified 30 days prior to' the cancellation. F. ADDITIONAL INSURED. The Town shall be named as an additional insured on CAO's Liability policies with respect to claims of third parties only. The Town, its officers, agents and employees shall be named as additional insured on CAO's all risk property insurance policy, and shall be entitled to the proceeds as primary insurance as its interests may appear. G. CERTIFICATES. CAO shall provide the Town with certificates evidencing that all required insurance policies are in effect, that notice of cancellations will be provided to the Town, and that the Town, its officers, agents and employees are listed as additional insured on such policies to the extent required by the contract. V. TERMINATION. This Contract may be terminated for any reason upon ninety (90) days' written notice by either party. In addition, the Contract may be terminated as follows: A. Default. The following shall, unless cured in accordance with Paragraph (B) below, constitute a default: (i). The filing of a voluntary petition for protection under federal bankruptcy laws, the failure to obtain dismissal of an involuntary petition under federal bankruptcy laws within thirty (30) days after filing. (ii). A discontinuance by CAO of its business or abandonment of its activities at the Senior Center. (iii). A failure of either party to satisfactorily perform its duties and/or make any required payments under this Agreement. B. Cure. The defaulting party shall have thirty (30) days after written notice specifying the nature of its default to cure said default. C. Exercise of Termination Option. In the event of a default under Paragraph A (i) above, this Agreement shall terminate immediately upon delivery of written notice of election to terminate the Agreement. In the event of default under the other provisions of Paragraph A above, this Agreement shall terminate upon expiration of the cure period under Paragraph B. D. In the event that fire, flood, windstorm, tornado, earthquake or other natural disaster damages the Estes Park Senior Center to the extent that it cannot be repaired or replaced within sixty (60) days, this Contract shall be deemed to be mutually terminated, with each party to bear its own losses due to such termination. E. Upon termination of this Contract for any reason, the Town shall be responsible for payment of the invoices due to CAO for meals provided prior to termination. The Town is not liable for any vendor invoices incurred by CAO. F. Upon termination or expiration of this Contract for any reason, CAO shall promptly remove all of its equipment, raw food inventory, and other. items belonging to it, promptly quit the premises, and leave premises in a condition at least as good as prior to occupancy, normal wear and tear excepted. VI. OTHER SITES OPERATED BY THE TOWN OF ESTES PARK A. The entrance into this Contract by CAO is not an expression of the Town' s intent to undertake similar obligations at other Town facilities. B. From time to time, private parties or Town departments or other entities may elect to contract · with CAO to provide catering services at other sites operated and rented by the Town of Estes Park, such as the Estes Park Museum. CAO will have the opportunity to provide catering services for groups renting the Estes Park Museum meeting room; however, these groups will also have the opportunity to provide their own food and beverages including the use of other pre-approved caterers. Discounts in facility ;ental will be offered to those using CAO for food services. I 6 VII. CHARGES FOR FOOD SERVICES A. CAO will charge $4.00 per eligible meal (age 60 or older and Senior Center member) per congregate meal, including sales tax, for the term of this Contract. See section III.B for definition of eligible meals. B. CAO will charge $6.00 per non-eligible meal (under age 60 and/or non-Senior Center member) per congregate meal, including sales tax, for the term of this Contract. C. The following sliding scale will be used for meals on wheels for the term of this Contract: INCOME PER HOUSEHOLD FEE TO CLIENT PER MEAL MONTHLY NET Above $1,000 $4.00 $900-$999 $3.00 $800-$899 $2.75 $700-$799 $2.50 $600-$699 $2.25 $500-$599 $2.00 $400-$499 $1.75 $300-$399 $1.50 $200-$299 $1.25 Under $200 $0.50 D. During the term of this Contract, CAO shall be solely responsible for determining prices to be charged for their private food services provided through the kitchen facilities. E. CAO will collect all charges for meal services including the Senior Center meals program and including sales tax. VIII. SALE AND CONSUMPTION OF ALCOHOLIC BEVERAGES A. The Town of Estes Park does not hold a liquor license, nor does Catering for All Occasions. All site use applicants who contract for catering services from CAO and room rental from the Town must purchase liquor from outside sources and arrange for server/bartender service. CAO does not offer bartender service. B. CAO agrees to adhere to the site use agreement and the Town of Estes Park Requirements and Rental Guidelines for rental of Town of Estes Park facilities. C. When alcohol is served at an event at the Senior Center, Museum or other Town site, at the discretion of the Town, a Town or CAO employee will be on the premises, for which an attendant fee of $20 an hour will be charged to the applicant. IX. PERFORMANCE The Town will regularly monitor meal quality and service levels. CAO shall provide meals which are acceptable to the majority of customers. CAO will be expected to exercise creativity in preparing and describing menu items. . X. MISCELLANEOUS A. INDEPENDENT CONTRACTOR. CAO shall act as an independent contractor and not as an employee of the Town in providing services required by this Contract. B. SUBCONTRACTOR APPROVAL. Neither party shall enter into any subcontract for the provision of services under this Contract without prior approval, in writing, from the other party. C. ASSIGNMENT. The parties agree that they wift not assign or trhnsfer any rights or obligations under this Contract without previous specific written consent of the other party. D. COMPLIANCE WITH LAW. CAO shall comply with all federal, state and local laws and regulations governing the preparation and handling of food; and shall procure·and keep in effect all necessary licenses and permits. E. EXHIB ITS. The exhibits referred to in this Contract are part of the Contract and are incorporated in it. F. SEVERABILITY. To the extent that the Contract may be executed and performance of the parties' obligations may be accomplished within the intent of the Contract, the terms of the Contract are severable, and should an term or provision of the Contract be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity or of any other contract term or provision. G. WAIVER. If either party fails to enforce any term of the Contract for any instance or period of time, this failure shall not act as a waiver with respect to any other period of time or instance. The waiver of any breach of a terin of the Contract shall not be construed as a waiver of any other term. H. CHOICE OF LAW. In all litigation arising out of this Contract, the statutory and common law of the state of Colorado shall be controlling. The parties further agree that the only proper venue shall be District Court in and for the County of Larimer. I. INTEGRATION AND MERGER. This document represents the entire integrated agreement between the Town and CAO, and supersedes all prior negotiations, representations, or agreements, either oral or written. No modification, negotiations, amendment waiver or notation shall be valid unless incorporated in a written amehdment signed by the Town and CAO. XI. NOTICES A. All notices, demands or other documents required or desired to be gi;en, made or sent to either party under this Agreement shall be made in writing, shall be deemed effective upon receipt and shall be personally delivered or mailed, postage prepaid, certified mail, return receipt requested, as follows: TOWN OF ESTES PARK CATERING FOR ALL OCCASIONS Town Administrator P O Box 1200 Estes Park, CO 80517 With a copy to: Lori Mitchell Director, Estes Park Senior Center 220 4th Street - Estes Park, CO 80517 XII. GOVERNMENTAL IMMUNITY A. The parties to this Agreement understand and agree that the Town is relying on, and does not waive or intend to waive, by any provisions of this Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, et. Seq., C.R.S., as from time to time amended or otherwise available to the parties or any of their officers, agents or employees. XIII. ATTORNEY'S FEES A. In the event either party to this Agreement shall institute legal proceedings or be the defendant in legal proceedings for the purpose of enforcing the term and provisions of this Agreement and shall prevail in a final, non-appealable judgment entered by a court of competent jurisdiction, then the non- prevailing party shall reimburse the prevailing party for all reasonable attorney's fees, court costs and reasonable expert witness fees incurred as a result of such proceedings. CATERING FOR ALL OCCASIONS TOWN OF ESTES PARK, COLORADO By: By: Mayor ATTEST: I . EXHIBIT A Catering for All Occasions Food Service Lunches are served at the Estes Park Senior Center Monday through Friday for at least one hour, 12:00 noon to 1:00 pm for seniors, their guests and visitors A. Home delivered meals (meals on wheels) provided weekdays at noon to persons who qualify for this service. B. In the event of CAO's request or plan to schedule vacation days in addition to the days listed in item D, CAO shall provide adequately trained and qualified staff who normally work with CAO on a regular basis for short term vacation coverage. Notification of vacations shall be submitted to the Town seven (7) days in advance. C. The following days are excepted from lunch service: January 1 New Year's Day May - Last Monday Memorial Day July 4 Independence Day 1 Sdptember - First Monday Labor Day November -Fourth Thursday Thanksgiving Day November - Fourth Friday The day after Thanksgiving December 24 Christmas Eve December 25 Christmas Day . TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine and Eisenlauer From: Lori Mitchell Date: August 3,2006 Re: Estes Park Senior Center - General Report General Report: 1. Informational update - ThanksHiving Schedule at Senior Center: The Senior Center follows the Town of Estes Park holiday schedule and is closed for business (no meals or programs) on the observed days. Meals on Wheels customers have the opportunity to obtain additional packaged meals on the delivery day before observed holidays and In-House meals customers have the option of ordering take-out meals prior to holidays. In retrospect, for as long as we can determine in the Center's history, the Senior Center has been closed the day after Thanksgiving. This day has not been a recognized Town of Estes Park holiday. The Center has not offered programs or meals on this day. Staff has worked that day in the office, helped with the parade or taken a vacation day. The Senior Center Meals Committee (Director Mitchell, President Larry Emsing, Alice Gray, David Born, Bruce Lehmkuhl and Catering for All Occasions) discussed this and recommend the Friday after Thanksgiving be recognized as a day exempt from meal services. The Committee feels strongly that customers have ample opportunity to obtain food from the Center, neighbors, families, etc during that holiday period. Meals on Wheels driver coordinator Bruce Lehmkuhl feels substitute drivers would be exceedingly difficult to find if the routes were offered. The Senior Center Meals Committee also recommends the Senior Center remain closed on this day with no programs, classes or events. Historically, the meals programs and activities programs see a decline in attendance during the Thanksgiving week. Should citizens express interest in offering programs, classes, events or meals on that day, staff could convene the committee and reevaluate. 2. August Programming and Dav Trips: Regular weekly programming continues in August (Arts and Crafts studio, Tri Fit, Tai Chi, Treasure Attic, Religion and Philosophy Group, cards and games, pool, social opportunities, Treasure Attic, cinnamon roll Tuesdays, etc). o Special Programming: August 2 "A Better Night's Sleep" - The Aspen Club and EPMC August 8 Low Vision Support Group - Disabled Resources Center August 8 Hawaiian Luau Lunch and Party - Entertainment by Brad and Kathy Fitch August 12 3rd Summer Breakfast Fundraiser - 7 am to 11 am August 17 Birders Walk with Sally Green August 18 Ice Cream Social and Fundraiser - 3 to 4:30 pm August 19 "Seniors Steppin' Out" - Dinner / Dance to the music of the Riverside Ramblers August 21 Blood Pressure Clinic August 23 Seniors and Law Together Monthly session August 24 Line Dancing Class August 3, 2006 - CDC - Senior Center General Report - continued on page 2 August 3,2006 - CDC - Senior Center General Report - page 2 o Dav Trip Schedule: The Senior Board is considering sponsoring additional summer and fall picnic van rides in the National Park. Out of town day trips have been filling to capacity (14) since the purchase of the new van. August 16 and 22 Grand Lake Lodge and Pontoon Rides September 14 Blackhawk and Central City September 24 "Sweet Charity" - Boulder Dinner Theatre ' October 2 Autumn Gold Tour in Rocky Mountain National Park October 21 Senior Chuckwagon Days - Four Mile Historic Park November 8 Leanin' Tree / Celestial,Seasonings December 12 Browh Palace Tour and Tea 4. Fundraisers: Estes Park Senior Citizens Center Inc. is doing well with its summer fundraisers. The June breakfast saw 194 people (last'year 141) and the July brdakfast saw 240 people (last year 193). The Ice Cream Socials ate new fundraisers and each of the two thus far has seen 50-75 people. The public is invited and encouraged to attend these fun, social events. 5. July 2006 Statistics - will be available after the month closes ACTION ITEMS: None with this memo BUDGET/COST: n/a RECOMMENDATIONS: None ~ I . --r r Estes Park Senior Center Activities and Programs, Meal Programs, Overall Site Use -7.31.06 - 600 Meals on Wheels - 500 2003 Total = 3,188 -, 1 ------- - 400 / 2004 Total = 4,017 2005 Total = 4,876 - 300 2006 YTD = 2,743 current month = 368 - 200 - 100 IIIIIIIIIIIIo JFMAMJJASOND -2003 - 2005 - 2004 -2006 YTD - 1400 - 1200 In House Meals 2003 Total = 8,168 «.4447~ - 1000 - 800 2004 Total = 9,920 2005 Total = 9,854 - 600 2006 YTD = 5,568 - 400 Current month = 979 - 200 11'111111111 0 JFMAMJJASOND | - 2003 - 2005 - 2004 - 2006 YTD ~ 20000 . 2003 Combined Meal Totals 11,356 15000 10000 13,937 5000 • 2005 14,730 • 2006 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL 8,311 YTD Current month / July = 1347 meals qiNF! Senior Center Activities and Programs Estes Park Senior Center - 7.31.06 - page 2 (Attendance in number of units) 2004 Total = 8,643 2005 Total = 10,411 - 1600 2006 YTD = 7,434 • Current month = 1,475 - 1400 t - 1200 - - 1000 - 800 - 600 - 400 - 200 111111111111 0 JFMAMJ JASOND - 2004 Total - 2005 YTD -m•- 2006 YTD Senior Center - Overall Attendance in Numbers of Visits as of 7.31.06 18000- 16000- I 2003 12,510 14000- 12000- 10000- 12004 16,768 8000- 6000- 1 2005 4000- 17,857 2000- 0 I 2006 JAN MAR MAY JULY SEPT NOV TOTAL 10,583 YTD Current month / July = 2160 visits Estes Park Senior Center - 7.31.06 - page 3 Estes. Park Senior Center 1 2 2 a Rental /Event Listings - as of 7.31.06 1 r 2005 Rental Historv 2006 Rental History May: Maugans graduation (200) March: Estes Park Baptist Church Dinner (36) June: Goat Exhibitor Dinner (cancelled) July: Harris Reunion (33) Hartington High School Tanuzzo Party (49) Reunion (25) Adelsheimer wedding July: Ritzen Reunion ( 50 ) (100) Morley Reunion (40) August: Mtn. Fairways Condo Assn ( ) October American Quilt Study (32) Lutheran Church dinner ( ) Matson Party (85) September: Rocky Mtn. Church ( ) Secure Horizons Ins. (4) July 2007: Gass Family Reunion ( ) November: Humana Insurance (20) Year to date 2006 lessees = 315 December: Humana Insurance (7) Estes Park Baptist Church (27) 2006 Non Rental Historv January: Sister City (11) Total 2005 lessees = 393 February: Sister City (7) CIA (50) Rider Advisory Comm. (20) May: Rider Advisory Comm. (8) Parade of Years (85) June: Office On Aging Board (28) Year to date 2006 non rental users =181 TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, and Eisenlauer From: Betty Kilsdonk Date: August 3, 2006 Re: Estes Park Museum monthly report Upcoming Programs All programs are free, open to the public, and will be held in the Museum meeting room, unless otherwise indicated. August 9 The Death of Rocky Mountain Jim. Presented by the Estes Park Museum Friends & Foundation. Four of Estes Park's most important historical figures will be explored in this one-act drama. This original play includes the history of early Estes Park and the tangled relationships of Lord Dunraven, Isabella Bird, Griff Evans, and Rocky Mountain Jim. 7:30 p.m. at the Estes Park Museum. Tickets are $8 for adults and $3 for children under 12. Seating is limited. August 12 "The Utes Must Go!" Historian and author Peter Decker will trace three centuries of Ute history and reveal the policies and incidents that led to the involuntary removal of the Utes from Colorado, New Mexico, and Wyoming. Decker will also sign copies of his book, 77:e Utes Must Go! Free,7 p.m. at the Estes Park Museum, 200 4th Street. Sponsored by the Library Foundation and the Estes Park Museum. August 15 Boulder County Ghost Town Tour. Join author and lecturer Ken Jessen for an exploration of Boulder County's Ghost Towns. Participants will visit the sites of. Salina, Wall Street, Sunset, Mont Alto Park, and Gold Hill. We'll have lunch at the Gold Hill general store, proceed to the Sunshine Cemetery, and then head back to Estes Park. Meet at the Museum at 8:30 a.m., return by 4:30. Cost for the trip, including transportation and lunch, is $25 for Museum members and $30 for non-members. Space is limited to 13. Call 970-586-6256 for reservations. FILLED. August 18 Estes Park and Rocky Mountain National Park: Then and Now. 5-7 p.m. at the Estes Park Museum. Join the Estes Park Museum Friends and Foundation and authors Jim Pickering, Mic Clinger, and Carey Stevanus for a wine and cheese reception and book signing. Come anytime to meet the authors. At 6 p.m., photographer Mic Clinger will show slides of historical Estes Park photographs followed by modern photos from the same location. This book, published by John Fielder's Westcliffe Publishers, is a stunning example of re-photography providing a cumulative visual record of Estes Park and Rocky Mountain National Park history. Sponsored by the Town of Estes Park and EPMF&F. August 19 It AU Start@d at Camp Hale. 10th Mountain Division veteran Earl Clark will recount the history of the 10th Mountain Division, including how and why it was created, by whom, and the history of their military engagements. Retired Army Colonel Earl Clark was with the 10th Mountain Division in Italy. Clark is also a member of the Colorado Ski Hall of Fame and the US Army Hall of Fame. This program is presented in conjunction with the Museum's temporary 10th Mountain Division exhibit. 7 p.m. at the Estes Park Museum, 200 4th Street. August 23 The Death ofRocky Mountain lim. Presented by the Estes Park Museum Friends & Foundation. Four of Estes Park's most important historical figures will be explored in this one-act drama. This original play includes the history of early Estes Park and the tangled relationships of Lord Dunraven, Isabella Bird, Griff Evans, and Rocky Mountain Jim. 7:30 p.m. at the Estes Park Museum. Tickets are $8 for adults and $3 for children under 12. Seating is limited. August 26/27 Estes Park Heritage Festival. This two-day festival celebrates Este'§ Park's early history in Bond Park with booths, activities, and performances. Bond Park events will take place from 10 a.m. to 5 p.m. Saturday, 10 a.m. to 4 p.m. Sunday. Fall River Hvdroplant Summer Schedule The Historic Fall River Hydroplant is open daily Tuesday through Sunday to Labor Day from 1 PM to 4 PM. Fall River Picnic Grounds Use ~ Completed Rentals Renter . I)ate Attendees Fee . Class Reunion ,6.24 40 yes Colorado Dept of Agriculture 7.27 70* yes Rentals Under Contract Private Party 7.29 175* yes Family Reunion 8.5 50* , yes TREC Picnic 8.10 ., 200* no Snow & Ice , 8.11 , , 25* no Private Wedding - 8.12 100* 'yes Elk Fest 9.30/10.1 100* no *Expected attendance Museum Storage Facility Concept The Museum Advisory Board and staff would like to pursue the possibility of constructing an artifact storage facility on the Fairgrounds campus within the next several years. We would like consideration for adding this project to the Capital Improvements list. Location The most likely location would be on the northwest end of the property near Highway 36 (see diagram). Need · ~ The Museum has about 25,000 objects in the collection. Those objects not oli exhibit are housed ' in a small (800 sf.) on-site storage rodm. Sinbe becoming a Town departmelit in 1992, the Museum has used part of the old Light & Power building on Elm Road as a makeshift off-site storage facility for anything that couldn't fit in the on-site room. The off-site facility is inadequate for museum storage. It's not heated, and has minimal insulation. The resulting constant exposure to frdezE/thiw cycles is damaging to many. types of objects. Furthermore, the building was constructed over a dump which produces methane,gas. Conservators have advised us that the facility can not be made adequate and we should put our resources into replacing the facility tather than trying to upgrade it. Over the past 14 years, we have done what we can in termsof obtainidg federal grants for professional consuliations and ~' -~ 'Need, cont'd. storage shelving purchases, and in organizing and inventorying the space. Replacing the current storage area emerged as a top priority in our current strategic plan. Curatorial work over the past two years in getting the collections records and inventory under control makes rehousing the collections a logical next step. Dimensions 5000 (50'x100') sf building, 15' minimum height. (As a reference, Barn W is about 160' x100' or 16,000 sf.) Cost One contractor has given us a preliminary cost estimate for a 50'x100' metal building of $60.53 per square foot or $302,640. Artifact storage furniture would be an additional expense. Financing The project would be funded via a partnership between the Town of Estes Park, the Estes Park Museum Friends and Foundation, federal grants, and local partners/renters such as other cultural institutions. Other Considerations We would ask that the Town include the landscaping for this building with the rest of the Fairgrounds work. No direct access to the Museum grounds would be created so as to save on cost. The only utility would be electric. Specifications for a Museum Storage Facility Security: The area needs to be isolated, access-controlled, well-secured and electronically linked - to Police Dispatch. HVAC: The building requires air filtration, and regulated temperature and relative humidity. Illumination: All light is a form of energy and potentially very damaging to artifacts. Museum storage illumination is designed with the most light sensitive materials in mind (100 lux). Fluorescent light may be used if filtered. Water Damage and Fire Protection: Rather than steam pipes, water pipes and other types of fire protection systems which could pose potential danger to storage areas, the facility will be fitted with ABC dry chemical extinguishers. No sprinkler is required per code. A fire hydrant must be located within 200 feet. Fire exits will be included in the building. .. r.. I. MUSEUM EVENT EVALUATION COOLEST CAR SHOW 2006 DATE: July 4,2006 NO. OF YEARS: 8 NO. OF DAYS: 1 ORGANIZATION: Estes Park Museum Friends & Foundation PURPOSE: To raise funds for the Museum ACTIVITY: One-day car show ADVERTISING: Estes Park newspapers, flyers, posters, mailing, regional & national car events publications (at no cost to the Town). EXIIIBITORS (124): 55 - Estes Park 66 - Colorado 3 - Out-of-State ESTIMATED ATTENDEES: Approximately 3500 TOWN EXPENSE: $100.00 for 2 car awards, show area cleanup, sod and·sprinkler head repairs, inclusions in Town insert MUSEUM FRIENDS GROSS INCOME: $11,838.00 MUSEUM FRIENDS EXPENSE: $5323.00 MUSEUM FRIENDS NET INCOME: 1999 2000 2001 2002 2003 2004 2005 2006 $5500 est. $7171 $8208 $8210 $8445 $7097 $9053 -$6500 GROWTH POTENTIAL: The potential for this location is $10,000 net or more a year. COMMENTS: This is the Museum Friends' largest fundraiser. Its success depends on walkby traffic. For this reason, Bolid Park is an excellent location for this event. Despite closing early because of heavy rains, the organization still netted $6500 this year. At the Public Works Committee meeting on July 13, 2006, the event was discussed in conjunction with damage to sod and sprinkler heads in the park. The Committee has asked that the Car Show organizers change two things next year: 1. Show the cars with narrow tires on the asphalt; the ones with wider tires on the sod. 2. The Town will do a better job of staking the sprinkler heads; the car owners will be asked not to remove the stakes. In addition, the Parks Department will continue top dressing the low spots to bring them up to improve the drainage. :f , 0 1, . 14 - I , f " * I il'· , . 9 , , 0 1 2' I ' t, 1 1 . - 4 1 j .4 . 2 2 2 4 13·* 4 0.1, /46- # ky 1 + -7*'16 .I/0/.li /j I I «I I , 3, .46 :.r--0/ 1.: I a . 16:#a h r-~ .'•e . i 4 */ t,j /z-7 1, ¢ 1, r. . 4 F F.O h st,3 4 , .5 te f .4. -0 I . 4 -194.- ./ ·. T y '11 ..... 4 . h/4 · ...0--A f Ju... ... / 1 ~0.4. fropotd . I Y. . TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -_Trustees Pinkham, Levine, and Eisenlauer From: Betty Kilsdonk I)ate: August 3, 2006 Re: Disposition of old street signs In October 2004 the Town began planning replacement of the redwood 4ooden street signs, which had been constructed by Town staff for the past three decades. The signs are being replaced with aluminum signs which are easier to read at night, less susceptible to breakage, and cheaper to replace. At the 10 November 2005 Public Works Committee meeting, it was reported that 133 new street signs were in place along the Town's primary arterial routes, and there had been requests from the public for the old signs. The Public Works Committee recommended selling the old street signs, using the funds to support the tunnel tile project planned by Eagle Rock School. During that meeting Town Administrator Repola suggested that the signs be sold at the 2006 Heritage Festival, scheduled for August 26/27. At the May 11 2006 Public Works Committee meeting, it was reported that a non-profit organization would be contacted to sell the signs, with the money raised being used to benefit the non-profit organization and the tile tunnel project. Eagle Rock School was compensated $1259.94 for the tile project in June and no additional funds are needed. For this reason, we plan to sell the wooden signs at the Heritage Festival, with the proceeds to be divided equally between the Estes Park Heritage Festival Foundation and the Estes Park Museum Friends and Foundation. ,-2 - TOWN OF ESTES PARK Office Memorandum To: Community Development Committee - Trustees Pinkham, Levine, and Eisenlauer From: Betty Kilsdonk I)ate: August 3,2006 Re: Colorado state coin sales BACKGROUND: First National Bank and the Rocky Mountain Nature Association has offered the Town 2400 Colorado state coin commemorative gift sets at cost ($2.65). The set includes one Philadelphia mint and one Denver mint Colorado quarter in a commemorative package. It retails for $5.95. We would like to sell the sets and use the profit ($3.30 per set) to benefit three non-profit organizations: 1/2 ($1.65) to the Estes Park Museum Friends and Foundation. They will subdivide the revenue with half going toward operations and half going toward their foundation. 14 (.825) to the Estes Park Public Library Foundation 14 (.825) to the Estes Park Medical Center Foundation We plan to sell them at Museum gift shop and at the Visitor Center. In keeping with the Visitor Center's retail sale policy, these sales would be solely for the benefit of the nonprofit organizations. BUDGET/COST: If all 2400 sets sell, we will gross $14,280.00 and net $7,920.00. Our cost would be $6360.00. Potential revenues for each entity: Museum Friends $3960 Library Foundation $1980 Medical Center Foundation $1980 RECOMMENDATION: N/A Town of Estes Park Community Development Memo TO: Community Development Committee From: Dave Shirk, Planner 11 Date: 8/1/2006 Re: Stanley Park Master Plan Pursuant to Section 3.13 "Location and Extent Review" of the Estes Valley Development Code, the Estes Valley Planning Commission reviewed the Stanley Park Master Plan Concept on July 18, 2006. At that time, the Planning Commission APPROVED the Master Plan Concept, waiver for future Planning Commission review of individual site improvements, and with recommendation for relocation of the existing paid bulk water service to an area with less impact on residential neighborhoods CONDITIONAL TO: 1) Compliance with applicable sections of the Estes Valley Development Code (this includes a Traffic Impact Analysis). 2) Compliance with the approved Master Plan Concept. 3) Compliance with memo from Public Works dated July 18, 2006. 4) Compliance with memo from Estes Park Sanitation District dated June 15, 2006. 5) Compliance with memo from Upper Thompson Sanitation District dated June 20,2006. The implications of this are as follows: 1) Location and Extent reviews are required by State law for public structures. These must be reviewed by the local planning commission. 2) The bulk water service will need to be moved. 3) Future "Location and Extent Reviews" for structures smaller than 10,000 square feet have been waived. These will be reviewed at Staff level for compliance with the Estes Valley Development Code, but will not require Planning Commission review. 4) The Town Board is bound by the conditions of approval unless overruled by a majority vote of its entire membership. 1 6,i" ' 76 1 G , - - m .E Zi L CD 31 '1 1 0 A 6. 92 m 47 2 2 OR 2 > 29 * .....'.1. , 4:*@MSRP'~ Ea esw & spuesn041 ~~ ~~~ ~~ iii 6 9 •r a., 1 1 / 0 8 179 0 i : 08 E~ 2,@4 22; 02 1 ! 1 *!' -I- . I.'. 8888888 0000000 W5&5N%# 0 /A unity Development Protective Inspection Community Development Department 600'Et€$ Fee Revenues Revenues Expenditures $700,000 Budgeted Budgeted $600,000 2 Expenditures $695,329 * 000'009$ SenUGAGE! 7- 000'004$ 1-09 1 $ 7 000'008$ - 000'008$ $300 ... $200-- --00 1$ - 09$ $800,000 Sk9't'€$ 000'o KS