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Home My WebLink AboutPACKET Community Development 2006-07-06. . Preparation date: 07/03/06 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE July 6,2006 8:00 a.m. Board Room, Town Hall 1) PUBLIC COMMENT 2) CONVENTION & VISITORS BUREAU a) ACTION ITEMS: i) Road Closures for Events ii) 2006 Intercept Survey b) REPORTS: i) Advertising & Communications ii) Public/Media Relations iii) Group Sales and Marketing iv) Events & Fairgrounds 3) MUSEUM/SENIOR CENTER SERVICES DEPARTMENT a) ACTION ITEMS: i) Fall River Picnic Shelter Pit Toilet - Request approval for Guaranteed Maximum Price and Final Design ii) Museum/Senior Center/Hydroplant Facility Rentals Policies - Request approval to revise Museum/Senior Center Policy Manual b) REPORTS: i) Museum Monthly Report ii) Senior Center Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT a) REPORTS: i) Activity and Budget Summaries NOTE: The Community Development Committee reserves the right to consider Other appropriate items not available at the time the agenda was prepared. I , hp LaserJet 3015 40 HP LASERJET FAX invent Jul-3-2006 10:10AM Fax Call Report Job Date Time Type Identification Duration Pages Result 960 7/ 3/2006 9:58:09AM Send 5869561 0:39 1 OK 961 7/ 3/2006 9:58:54AM Send 5869532 0:50 1 OK 962 7/ 3/2006 9:59:50AM Send 5861691 0:00 0 Busy 963 7/ 3/2006 10:01:23AM Send 5861691 0:00 0 Busy 964 7/ 3/2006 10:07:01AM Send 5861691 0:57 1 OK 965 7/ 3/2006 10:08:04AM Send 6353677 0:51 1 OK 966 7/ 3/2006 10:09:01AM Send 5771590 0:59 1 OK TOWN OF ESTES PARK Office Memorandum To: Community Development Committee From: Teri Wright - Special Events I)ate: July 3,2006 Re: Street Closure Requests ACTION ITEMS: 1. Close MacGregor Avenue on Saturday, August 19~h for the Estes Park Auto Extravaganza. The street closure would begin after the Transportation/Bus driveway on MacGregor and continue to Park Lane. Tom Pickering has discussed this street closure with the bus company and they have agreed to pull out left onto MacGregor and turn right onto Elkhorn Ave. 2. Close MacGregor Avenue on Saturday, August 26 and Sunday, August 27 for the Heritage Festival. The street closure would begin after the Transportation/Bus driveway on MacGregor and continue to Park Lane. Tom Pickering has discussed this street closure with the bus company and they have agreed to pull out left onto MacGregor and turn right onto Elkhorn Ave. 3. Close MacGregor Avenue on Friday, September 29, Saturday, September 30 and Sunday, October 1, 2006 for Elk Pest 2006. The street closure would begin at Elkhorn and MacGregor and continue to Park Lane. BUDGET: N/A ACTION: Approve the requests to close streets for the above events. Estes Park Convention & Visitors Bureau Memo TO: Community Development Committee From: Tom Pickering CC: Randy Repola Date: July 3,2006 Re: 2006 Intercept Survey BACKGROUND: In the 2006 budget the Town Board had requested that an intercept survey be conducted to up date the board on current data of the visitors to the Estes Park. In 2006 the economic development task force, 2017, hired the firm of RRC to conduct its research and provide economic data for their study. During their work RRC completed much of the assimilation of data required to complete their economic modeling but still require some additional work. By combining the two surveys, RRC can conclude the economic study and complete the 2006 intercept survey at a cost savings to the town. RRC has bid $11,500 to complete the 2006 intercept survey for Estes Park and complete the economic model for the 2017 committee. Attached is their proposal. BUDGET: The 2006 budget has $10,000 allocated for the 2006 intercept. The additional $1,500 will come from the budget for the 2017 economic development committee. ACTION: Approve the RRC 2006 intercept contract. 1 . . RRC ASSOCIATES Research â€¢ Planning â€¢ Design June 29,2006 Mr. Tom Pickering, Executive Director Estes Park Convention and Visitors Bureau P.O. Box 1200 Estes Park, CO 80517 Via email: tpickering@estes.org Dear Tom: This letter is intended to serve as a Letter of Agreement for an intercept survey program for Estes Park this summer. The letter outlines a scope of work, schedule and budget for the proposed work program. ,%#.W-q7 - 1 , .-i ~i?*ct Oviffilitihd Objictivdk . , .. J The primary objective of the research is to identify and document the characteristics and experiences of Estes Park users: visitors, employees, shoppers, and residents. In addition, the research will be designed to allow comparability with past studies including the 1996 Estes Park Intercept Survey Research. The results would be intended to assist the Convention and Visitors Bureau and Town in better understanding the issues and concerns of the various user groups and to help set priorities for improving the overall experience. Thus, the project would ultimately serve as the basis for developing strategies to retain current business and to grow the overall market base. Survey Topics An intercept survey methodology would be deployed as the primary vehicle for collecting information about users of Estes Park. We would work with you to develop the specific questions on such a survey, but would anticipate probing issues related to: â€¢ User type (shopper, employee, resident, etc.) â€¢ Overnight visitor questions (Length of visit, â€¢ Number visits to the area travel party composition and number, type of lodging, etc.) â€¢ Awareness and influence of advertising â€¢ Spending types and amounts â€¢ Reason for visit â€¢ Satisfaction with facilities and amenities â€¢ Activities on visit (shopping, dining, etc) â€¢ Greatest strength and weakness of the area â€¢ Parking-related issues â€¢ Demographic information â€¢ Geographic origin â€¢ Other issues Chris Cares will serve as project manager for this effort. RRC Associates will also involve Andy Knudtsen of EPS with this research program. Andy' s particular focus will be on the expenditures questions and analysis. 4940 Pearl East Circle, Suite 103 â€¢ Boulder, CO 80301 â€¢ 303/449-6558 â€¢ 303/449-6587 FAX â€¢ www.rrcassoc.com Spending Patterns by Segment - Survey Data Collection and Inputs for Modeling Estes Park visitation is comprised of three market segments: local residents, overnight guests, and day visitors from the metro area. The spending patterns of each segment are unique and distinct. The visitor intercept survey will be used to identify a cross section of Estes Park visitors and to quantify retail usage and expenditure patterns by type of visitor. The results of the survey are intended to assist the community in its effort to position Estes Park more strategically in relation to its target audiences. The consultant team will evaluate existing retail sales by category to quantify the percentage distribution of retail sales by type of market segment (visitor, resident, or other). The data from the survey will be used to quantify the dollar volume distribution of sales. The retail store sales data by store category will be analyzed and compared to other comparable downtown settings to provide a determination of the relative viability and health of each sector. Using the data collected from the survey and evaluation of sales tax data, the consultant team will define inputs for the economic model. The purpose of modeling the economy is to quantify the amount of expenditure attributable to each sector. The information will be used to identify the points of greatest leverage that can be expanded to increase expenditure. Order of magnitude results will be provided to show the degree of change required to achieve new levels of expenditure. Multiple iterations can be provided to show how the full range of inputs (length of stay, visitor type, household income, location of residence, etc.) affect the economic health of the community. , Interviewers We would anticipate creating a combination of self administered and interview administered "short form" surveys designed to capture key demographics and email addresses. Then, we will send respondents to the short form survey a link to a web survey that,will contain more in-depth questions including the expenditures questions. We recommend that approximately 800 completed surveys be collected for the summer, a sample size that would be sufficient to present an accurate picture of visitors and to permit segmentation analysis, where appropriate (comparison of groups of users such as Colorado or out of state, or first time compared to repeat visitor). Timeline RRC Associates would help select a representative group of 30 "study days" for interviews throughout the ~ summer season, assumed to be late June through the end of September. Followingthe conclusion of data collection,.the final report would be ready four to five weeks later. Deliverable The results would be tabulated and segmented by key variables - such as location of interview, zip code of interviewee, previous visits to Estes Park, income, family status, or others - and integrated into a final report (discussed below). t In terms of reporting the results of the study, we would prepare an overview report that could be used for strategic planning purposes. It would summarize the findings and recommendations through graphs and charts, with an overview review of key findings and a narrative section detailing the results of the survey. The report would also include a brief Executive Summary that presents the most salient and actionable observations from the research. Five hard dopies of the report would be included in the project; the final report would also be provided in electronic format (we typically use Adobe PDF). 2 Â®iliiet-- - - . This section outlines the costs for the work program as proposed above. We propose to conduct the described work program for a total of $11,500. Budget for Intercept Survey Research Research Component Intercept Survey Questionnaire Development and Survey Printing $500 Interviewer training and survey scheduling $1,200 Data Entry and Comments $1,000 Data Processing and Analysis $1,100 Project Administration/ Clerical Support $1,500 Development of specialized spending questions, evaluation $3,000 of sales tax data, inputs to model Final Written Report with Executive Summary (5 copies) $3,200 TOTAL $11,500 Optional: Presentation(s) or other meetings, to be billed at hourly cost upon requesVauthorizationt Approx $700 AUTHORIZATION If the terms of this work program are acceptable we request that you authorize the commencement of work by signing below. If there are questions or a need for additional clarification, please let us know and we can discuss and/or modify this Agreement as appropriate. We look forward to working with you on this project. ESTES PARK SUMMER INTERCEPT'06 RRC ASSOCIATES, INC. 19==-A AUTHORIZED SIGNATURE C. CHRISTIAN CARES, DIRECTOR June 29,2006 DATE DATE 3 TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, Eisenlauer From: Peter Marsh I)ate: July 3, 2006 Re: May 2006 Advertising Program Report REPORTS: as of May 31 1. 2006 Visitors Guide Requests: Requests for hardcopies of the visitors guide are ahead of the first five months of 2005 by 12.31%, or 3,518 guides. 2. Guide Downloads at 50,593 (April adjusted downward), are 127% over this period last year. 3. Magazine advertising responses up 3.72% compared the same period last year. May responses (counted in June) will increase this, particularly with the May flight, much of which includes Co-Op advertising with the state advertising campaign. 4. Internet advertising We continue using Google Ad-Words with multi targeted keyword campaigns. We also are using Google Analytics to evaluate these programs by developing conversion ratios and return on investment numbers. 5. WATS line calls continue to stabilize after about 10 years of steady decline. Counts for the first four months of 2006 are only 76 calls, or 1.88%, behind the same period last year. 6. Work in Progress: Summer newspaper program is in full swing, August Insert production starts this week. The committee is setting objectives for 2007 and 2008. 7. Special Note: The Town Web Team is pleased to have completed the update to our web site. The redesign was entirely oriented to "User Views" in an attempt to answer more questions easily and from the user's point of view, and reduce phone calls. This process took approximately 1-1/2 years of team research and discussion and expert assistance from our consultants, Front Desk. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Pinkham, Levine, Eisenlauer From: Suzy Blackhurst I)ate: June 30,2006 Re: Communications Report REPORTS: 1. PR Equivalency (the value of Colorado newspaper articles in relation to the same size paid advertisements) Value 2005 2006 January $ 4,094.26 $ 13,211.68 February 18,338.88 18,679.97 March 5,237.03 12,571.83 April 9,445.56 36,935.53 May 78,012.55 39,860.20 Total $ 115,128.27 $ 121,259.21 *A calculation equating free publicity in publications that are members of the Colorado Press Association for events covered in news columns; had the CVB paid for the same amount of space. 2. Colorado Newspaper Press Placements # Placements 2005 2006 January 39 45 February 69 83 March 59 69 April 75 74 May 163 122 Totals 405 393 3. Web site Press Room Downloads through May 31, 2006: 3,230* This total includes a correction for total April press room downloads, a situation created by the contracted web tool firm altering its criteria for download counts. 4. Special Requests fulfilled through May 31, 2006: 25 5. Other Press Coverage Received Media Day May 27 for the Shuttle start-up included coverage on Channels 4 & 9, "crawls" on all three major broadcast networks. 6. Anticipated Coverage in July Denver Post Travel "wrap" on July 2 Denver Post Business tourism story on Estes Park July 16 ACTION ITEM: None CDC Report - Group Sales for May/June 2006 CONFERENCE CENTER The Conference Center carpet was cleaned the end of June and looks very refreshed. Carpet and furniture are still in desperate need of replacement this year, but the carpet definitely looks good for the moment. Water seepage in and around the maintenance/electrical room is again an issue this Spring/Summer as it was last year. We are working on a solution to resolve this. Otherwise, the facilities are in good shape. ADVERTISING/MEDIA The CVB continues to advertise in Reunions Magazine. We are now listed in their Catalog of Reunion Resources. Copy of current ad is attached. We will again be working with Estes Park meeting venues for co-op advertising with Colorado Meetings and Events magazine. We've confirmed our placement in the Fall/Winter issue of this trade publication. The Holiday Inn is co-sponsoring the ad for the Conference Center so we can improve our frequency. The co-op is sponsored by the CVB Group Sales dept. and will feature the Estes Park Conference Center, Estes Valley Resorts and the Stanley Hotel. Fall ad is attached. The Conference Center hosted the Suri Marna Association in June. Julie wrote and placed a press release and both local papers picked it up. Articles are attached. PCMA's Rocky Mountain Chapter publishes the Knowledge Connection quarterly. A copy of the ad for the Conference Center is attached. Successful Meetings magazine publishes an annual Colorado supplement to their readership. The publication came out in May this year and the formatted ad is attached. The Colorado Society of Association Executives produces an annual directory for the membership. Attached is the ad placed for the 2006 edition. GROUP SALES LEAD/REFERRALS Group activity has fluctuated considerably for these months between 2005 and 2006 with both leads and referrals. The most significant changes are an increase in both wedding and meeting leads and a decrease in reunion leads. Year to date, referrals are up by 16 and leads have decreased by 6. MARKETING PROJECT Group Sales assists the Estes Park High School Marketing Class annually with a marketing/sales project. This year, I chose a project for the students that may assist me with the new group sales flyer/brochure scheduled for design and print later this year. The three student teams presented their assessment of our project and product suggestions on May 10th at the CVB boardroom. I submitted a press release and photos to bo*th local papers and the articles printed are attached. FAM TOURS The Estes Park CVB Group Sales Dept. sponsored a one-day fam tour to student tour operators. Ten operators from throughout the US arrived in Denver and toured Northern Colorado. As a member of Tour Colorado, Estes Park was able to be one of the featured locations. Julie spent the day on the bus with the group and visited various student-oriented attractions and venues including a stop at the Stanley Park Fairgrounds, Performance Park and Bond Park. We actually ran ahead of schedule and were able to give the group a chance to enjoy a little time at the Scandinavian Festival. CATALOG OF REUNION RESOURCES SOPHIA RETREAT AND CONFERENCE CENTER PO. Box 1620 I DOUBLETREE OCEANFRONT HOTEL 2080 North Atlantic Avenue, near the Walt Disney World. 2 to 6 bedrooms, with multiple baths, Dolores, CO 81323,970.882.4920* 866.548.7437; ruth@sophia ~ Cocoa Beach FL 32931. 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Between Panama City and four miles from TPC Jacksonville Golf Course...all from a convenient Destin, near Seaside. 800-368-9100, debbie@oneseagroveplace.corn; - COMFORT INN & SUITES RESORT & CONFERENCE CENTER location off 1-95. Our hotel is also near Jacksonville's Boardwalk and www.oneseagroveplace.com. 3901 N, Atlantic Avenue, Cocoa Beach Fl- 32931. Our live acre the Jacksonville Zoo. We feature 118 rooms, including Jacuzzi suites, TAMPA MARRIOTT WESTSHORE 310 well-appointed rooms. tropical beachside resort in the heart 01 Cocoa Beach is just 300 feet express checkout, a continental breakfast and an outdoor pool. 904- to the beach, near Ron Jon's & restaurants. Choose from Ocean & 280-9101; fax 904-280-5903: hampton.pontevedra@ahmco.net; Health club, whirlpool, game room and Tampat largest Indoor/outdoor Courtyard view suites, standard rooms and efficiency rooms. Lush www.hamptonpontevedra.com pool. Westshore Grill and Champions Sports Bar. Newly renovated courtyard surrounds heated pool, whirlpool, snack bar, outdoor grills meeting space. Pool deck is ideal for tropical cocktail parties. & Lagoon Lounge. 321-783-2221; 800-247-2221, www.comfortinn KISSIMMEE CONVENTION & VISITORS BUREAU 1925 East Convenient location, deluxe accommodations, versatile function space ~ cocoabeach.com, SEE OUR DISPLAY AD! Irlo Bronson Highway, lissimmee FL 34744. In Kissimmee reunions and first-class service. 1001 N. Westshore Blvd., Tampa, FL 33607, COURTYARD BY MARRIOTT COCOA BEACH 3435 N. Atlantic are our specially. We offer planning assistance to reunions of all sizes 813.287.2555; fax 813.287.0561; www.marriott.com/EAM. 4 and budgets. Let us help you make planning your next reunion easy. FLORIDA'S SPACE COAST Orlando's Closest Beaches, 72 miles Avenue, Cocoa Beach FL 32931. Make this your most memorable Call for information regarding Kissimmee's meeting venues and of them. The Ultimate Florida! Attractions, including Kennedy Space stay ever! Sun, Sand, Surf, and Cruise, plus tree high speed Internet services. 407-944-2484; lax 407-847-4114; meet@floridakiss.com, access, restaurant, lounge, Whirlpool rooms, two-room suites, private w,vw.floricakiss.com. SEE OUR DISPLAY AD! Center, shopping, dining, accommodations andrecreationonland or â€ž.RL 1, \ balconies, retrigerators, fitness center, heated pool, laundry facilities, sea. All so affordable for groups from 30 to 300. Reunite on the Space. 7 1 and more... 321-784-4800; wwcourlyardcocoabeach.com. SEE OUR RESORTQUEST ORLANDO VACATION RENTAL Give Your Family Coast and create a memorable experience you'll cherish forever. Call DISPLAY AD! Tree More Room To Grow. Choose from the largest selection of 800-93-OCEAN or visit www.space-coast,com. SEE OUR DISPLAY AD! vacation homes with private pool and luxury resort condominiums 56 REUNIONS * JUNE/JULY 2006 ..61-,1 + 1 -*.':-. 92, '. r' , -7- 42/1 . 4 . .'Â· ~'-'kv.*~ 4 .H+ 93245*#Â·Â·Â·.Â· -Â· â€¢'r~ -% 71-* Â· - -Z â‚¬ 4/' 0 . I .. . ... U -- 1 ~JJ' D~ ~101 + I I . 0 0 U.4041111*15'tic 41-1141 1- ...... 4 s Iii:Wi3<AM;11.6-~* 3- I h. i ,- ANÂ£ .p- I, 3 r '-1.-08 - : 0.0 0 ..:. .. 1114 Â¥18Â¢73 1!It?4*r~f~ 1 -fi .0 - ... . 0 | ILA- I~ILI~.1.-Talf*'@t -4~ k,46 ni ...... . . 1. N 1111:F .12% i . 9 1 -11 -1 1 - -= 1.-1 4 1- 1 ~pl 4 jul*Â¥217 -iici d-'li- 11Ilretilb/7 .. A.. L. 7- Jilla 1 1-4-.1 -lair -,1.04 651' 3Mul, 21111'F'*fl'ir .1 . -- 1 1-,ft 1*114,4 1 I .. Na# L . 19?,1. A < â€žULL-2 L- 1 _B Â·11-31 ....... 4*E S.,1 4' p i 1 . . e , :. 1. I. . 0 0 8 . Cle,gien.eje: 4<11: Leti, dagm,k ~teffl:â‚¬# 0 0 0 Our lovely glleâ‚¬- rc)(,111% provide spectacll]A]~ views Travel back to a sinlpier, more elettant- time. and the amlience of times p<it. '8 -AU . - 2/im#M A . t ~a : r Â· 1 rÂ».6. .L r 1 1-4/ f - 11Â¢79,Â·.\ I. 1 1 $ 0 40 8... 1 1*153.41,7. 4 1- ' ' 252& 2-e.9 4434. NAL * â€¢ New 1-4 Bedroom Vii!.19 0 14llbincS>. Cater â€¢ High Speed Wireless Internet â€¢ Corporate & Leisure Packilges â€¢ Fitness Center â€¢ Newly Dc9igned Brid:11 Suite â€¢ Fu!] Service Salon & Spa Call Today or U4â‚¬\rAN LEY HOTEL , Visit Our Website ----*.P.4-L----I...----1--I---*-#...4-,-1--ti----.*l--i-*#---i-.-.-----*.L.--,-- 77'*4Â·rrhff,-uha jrudiliur Aince Miff) ESTES PARK, COLORADO 800-976-1377 â€¢ www.stanleyhote].coin â€¢ 333 Wondervicw Ave. â€¢ P.O. Box 1767 SUMMER 2006Â»www.comeetingsmag.com ~ COM&5 47 T *: 1 143 7 Â·< 1 .. 4 5Â» A ' :114. 5, e Â£ - 4, ; 4204 f~ 4*0 q Â· -a V 19&2 *0 1 L. 1 . 3 *,1. . '.-- 4 1- * 4 ': :3 -4 ,â‚¬ TG ~0 6 : f ~~ ' ~:-3 1 . 9 1 , , .4 â‚¬ a I. 1 %*f .,i I. *, r . I ../k.AM. :* 1>Â¥ .1 4 4 'Â·0 " ify-;t Â¥*f; 4 t. 3 A . 1 ..34* ~ /i r 6 1//j Â£ 1 2,9. 4 4,/ 4. 1 . M' 9 / :1 :* *Â»t Â· f I I h. t~YW f:;4*#N:â‚¬0-â‚¬t. 3 7 -Â·7./4.EVJ ; ' '.& 2,43 ,~ : i ?*' 3 \ 4 . 'p o.***pt fillju ~Â· ,*~ Â·~f,;4 "yo 'f -/ m''V,*6 11 #&*. ..1 4 .'~.8,3.346-4,'â€¢~ f'.Â·I . I 2 Suri 11ama babies are known as cria. ' .Â· Photo courtesy Jennifer Clark Â© Rare Breed This distinctive breed of 11ama has been linked back to ancient Inca times. [ On Display - ' Centuries old drawings, art and archaeo- I logical evidence from South America sup- ~ This Weekend port the existence of a rare breed of 11ama s Hand shearing, grooming and fiber use, possessing a high luster fleece which i micro-chipping, plus exhibits, animal formed into an independent lock style, viewing and a garmenUfiber market isn't knows as Suri. This highly treasured fiber just for.sheep, as people will see this was used for the finestgarments of the weekend at.the Fairgrounds at Stanley ancient Inca rulers. Today, throughout the Park.. Saturday and Sunday there is no Â· world. these rare Suri Llamas have once admission to view Suri Llamas, the newest - again become highly prized and the object ~ entry in livestock-related shows to come of preservation efforts. The Suri Llama to town. Association is fortunate,to have June Estes Park is hosting the inaugural four- Wheeler, PHD joiningthemherein-Estes ~ day conference of the Suri Llama Park as the guest speaker for the confer- Association that began yesterday (June 1) ence. Dr. Wheeler, from Lima, Peru, is a at the Estes Park Corderence Center and world-renowned expert of the ancient Inca the fairgrounds. Founded in 2003, this rel_ breed. She is said to have DNA evidence atively new association is dedicated to linking Suri Llamas to the ancient Inca rulers. preserving and improving this particular breed of 11amas through breed standards Suri Llamas from New Jersey to the I and registry. Oregon coast will be on exhibit atÂ· the Suri Llamas, in recent years, have gener- Estes Park Fairgrounds this weekend. ated tremendous international excitement Breeders from across the United States ~ amongst breeders. They are considered to will be attending this prestigious confer- be a compelling and beautiful animal, pos- ence and invite the public to participate sessing a calm intelligence. Victoria and learn more about his rare breed. Miller, a Wisconsin-based breeder, stated Conference Registration for this year's that "Each animal has an individual char- event and membership information for the acter and they form an attachment to their Suri Llama Association can be found at caretakers, similar to domestic pets." www. surillama.com. . -- 2-~2 20':1.5 =1Ze':PT p Â£Â»*rvivt/,1- =9 ~ = ~~~ 1~ t2~7! iff-=fril~<~j-ric -: A I I*-2~ ' Iti--7ti'tte~r' - - ='.A;42-i~--2-=-6- -. -~...a-.--.--'-Y.-331-3 D fil o ,-2 - -3 -449-4--54 -4 - j y, 14 12-2 j , 1 L 2 F *t E -0 1-- - 12 z Â·- 17. P 7 ~- SF-- - ' 70 â€¢ 0 /0 3 1 EM*M#133 , wil#5.09 - 0 3 2 ; m * rn t u LE e M U1 4 0 *a 4 6-1: e liâ‚¬ al:Â§ 8 *4 /3 ke 0 4-1 OO 5401 8 bo 3 m Â© E f 2 f ~ A v. C) :21 E % 29 u/*E E Â£ 8 = .9 t.2-8" 41 4,4 - 6 8-= .a, 1 -' i ME.= CD 0 - -0 Oh U) 0 p U N A M 3 9 - 37 2 -9 95 6.8 0 0 0 0 4 2 0 3 i :3 M 0. 0 5 g E tg .0 * C) 5%171-% 38;& 1 1 -0 -2 cd 92 2 23 032 & E-= M,im,WEat= -3. CO :21 M %Â·U w &,A E g.4~Z la'Â»23 -3 3. af -M -8 2-9 8- uj Â·* B Â°-c -B M I cd Â·13 Ed 5% %1781% U %4~&1%19 &'1'ixamalÂ·es 19 .8 El CE~ca)<DES'01*101-No.-w 00.3,>MEA .4 a 03 2: . 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F: - -03 , p â€¢ - 00 0 ' W b g M *0 24 :10 S .V '10 1-1:114=1111 ..: 11 ,-1 ~ i ~ UD Â© 24 0 4, 9 I, *pt 41 * . ~ re - 0 (1 M / 4 ' 9 â€ž' J f .4~ CLD -F '91* alk# 32 -ftal 8 3) bo. -, 0 44 . 2/1/ . 2 11 -1 , ..t,1 8â‚¬59 EM & d , t Z -% 3 0 0 tb.9,/t â€¢~ :3 0~ Â·E ;Â¤ 9 -M 0 '5 [2 4-3 F , 7... *6111 N.El 3 0 Â¢ E 'El + b Â°2 @ .3 1 34 .i,*1 kv . : ~ Â·~Â· ~~ ...gi;i a 0 Cd R - g Â¤ -1-, 4., Â¤ Ce 5 :44 q ce b E CS 21 -3 .9 0 0.- w -ar, -1 St i t.g &19." -~ iti1l~31 hÂ«4~r~-.f fri F M :td 50 -- +, 491 % t~ -% 4 ce .2 81 rifi - i s'ness&Techno/og> 4!uuar Xseunoo ojolld elew Ims BunoA .epo Se UAAOUM Ne selqeq eluell association edicated to preserving to ancient Inca times. 1 101 18 0,1 101 UOIJE/19,301 aoual@Juo 'peaiq amI il i " -~' ' e i. ' -!oossv E UIEE-I Ims 041 101 uoqu knows as Suri. This distinctive breed of 11 mas, in recent years h posse sin a high imasrot~rno~~~shr~er~imtrdarre~d drawin cr ss th -ETII.InS'AAMA 18 pUn OJ aq ueo UOBB Mjelo Jefuler Xsel,noo 0104d 00Ue.Ia 0 Nulssess 9003 'g eunr 'Xepud 'enezeD-I!eute41 9 V * 8 101.A -00uaNFI ' 93 3/IB registry. IBInups '8103[El.IED aturday and .. at the hotel, sleeping rooms included as part of the coriference Tipt : If you're a conference planner registration fee, and the provision of translation and other services which may not be part of your repertoire. Be clear marketing your U.S.-based program to about what services you do and don't offer, as well as local audiences outside of North America, resources that can fi[[ the gaps. issue invitations today for an event to 5) Acknowledge commitment be held six months from now. International attendees have difficulty understanding slang or informal use of language, typically pay more than other registrants 3) Leverage relationships and tap local resources due to travel costs and currency exchange, and are frequently If your meeting is outside of North America, contact the local exhausted from lengthy flights and steep deprivation. Ask your tourism bureau, country consulate and State Department for conference hotel to make every effort to accommodate early help on visa requirements, customs and other travel issues. check-in for travelers from other countries. Ensure onsite signage Do you have members, clients or chapters in other parts of the is clear and staff is strategically placed to direct attendees to world? Ask them for assistance in understanding and bridging meeting rooms. Include country location on your conference culture, language and local traditions. IABC's volunteer chapter badges so your travelers' commitment is recognized by other team in Vancouver, British Columbia, recently saved the attendees. And most importantly, know where the closest association from a cultural blunder by reviewing our brochure pharmacy is for the Tyleno! PM. Identify your international design and warning that our creative use of First Nations artwork guests, welcome and thank them for making the trip so they was actually a misuse. (We dropped the artwork immediately, return next year. 1 opting instead for scenes of pristine mountains and water.) 4) Do your market research Ask your attendees about their needs (language, dietary, hotel Chris Grossgart, senior vice president of education at IABC, works check-in, transportation, accessibility). Communicate where with Conferon and a lean conference team in planning more than you can and can't help so that expectations can be managed 35 face-to-face and distance learning events. You can preview IABC's onsite. Many international attendees expect bed and breakfast June 2006 Vancouver conference program at www.iabc.com/ic 11 1 1 1 " 11 ' 1 ...riL , t'-JI'~~IÂ·,~*~L- 1- 1 1 . 0 ft? 41-; .I -, 411! 1 i.r,I :~~'- .1+4,~-~, 1,~,--;, -2 .,Â£,_,~ 11 4.- 1 11 - t M "4.trâ€¢~h'*AW . D . A .. M , =_.Fqi It.1- 4 11 u 1 1 .. 7-~ -t''ES,/4:.4 -- 1 4 'P . *,-1- J -1 . i*KI ' -Â·2 - 1 ..U'Ir- .. -.... = *y:' 'Â· ' / '~Â·iÂ·' Â· '- Â·. .iÂ·:r~1 . : Â· Â·Â·Â·- - Â·Â·Â·.-Â·. .y~ ~Â·r Â· . Â· : + 1 -1 12 1-4 EST E S 1 ~ r" d. ... + 0 ~ ~t-J,34+L i CONFERp~NCEdÂ£*Eltl#09~ -' Vy-*'/. ... . 0 - ./ e. D. ... 0 .. 0. a . 0 .. ...... .. I ... 0 1 ... -- 0 0 . ....... .... . ... 0 /-- e 1-4-t'+9 11- -4'phz4'Pmr~ m. dize,Re'A.~ ... --A- rfl- :---; 71 1 j At . 1 -4 1-7 -tr a. . 0 - . ./.-. . 0 0 Knowledge Connection â€¢ Spring 2006 â€¢ 7 .. estes Dark HANDS-ONJLAPPROACH, PERFECT FIT From the moment Joel Estes' efforts as a farmer didn't pan out and which allows for a very personalized he began renting his facilities to Rocky Mountain tourists in the late response to the meeting planner, 1800s, Estes Park has been playing host to groups. The result is a ,'Everyone in Estes Park will do a good diverse collection of lodging and Ineeting options that not only job because we have the diversity. We includes full-service modern properties, but six historic hotels and really can go beyond the basic needs," interesting alternatives like a condominium property with a private she says. group venue tucked into the woods. The resort community also fea- tures the Estes Park Conference Center, with 12,000 square feet of CONTACT space slated to be completely refurbished by next spring. Estes Park Convention & Visitors Bureau (800) 44-ESTES; (970) 577-9900 ~.Fpri3*1.- - --'- -1#-1.1~~~/2"Yu'W---r months old, the CVB features an equally Fax: (970) 577-1677 new and state-of-the-art website where www.estespark.com meeting planners can use the online RFP function that makes a bee-line to director Largest Group - 1,000 Largest in One Hotel - 300 of group sales, Julie Nikolai. (Holiday Inn or The Stanley) "Because you often can't fit everything Access - Denver International Airport, into the RFP that you mean to express, 1 80 miles talkto the plannerto get details on the flavor of what they want," she explains. "Our properties in Estes Park are so ESTES PARK 7~ r~riEst- 1 --71'~ diverse that we may have 10 that fit the practical needs of the group, but there 44 The Estes Park Convention & Visitors will be one or two that can create the f.:-1- Bureau takes a very intimate approach to ideal experience the group is looking for, li-cli mi-..9 helping meeting planners make the most Nikolai then e-mails her notes along ,~ 19*imaw,z;zi~ of these distinctive offerings. At just 18 with the RFP to the pertinent properties, 91/im 9/tal (21%0 er P[an your next mountain meeting in --- -- -- - '~- - Estes Park. As the gateway city to 1Vlountaths + c k' f Rocky Mountain National Park, your ~40 800 332-MTNS 46*20 Adte fs 4 . conferees will be in awe of our ,,~Ah-kT *SA, Â· 4%' *fi~~ 2 .~.1~~~6~1'9+I?~~~ 1~Â· unsurpassed scenic beauty. Estes ./8.(713 o avqmes 4 -x ......ag.iI.,v<di-- Park offers year-round shopping, din- 9 4 *31 3 ..lie :'~9'.il--Idi.la ing, wildlife watching, and a variety of 1 recreational opportunities. The Estes : *14 -y -,1,~ 0.4 1- Park Conference Center has 12,000+ 4,r'~<.6.~~>f.~1, k 1,6'1Â· CLIF .,4 B. ..1.'. i. i!4'4':1 1~. FALAph $ 'A' square feet of meeting space, grand 1. . , 2 4*/lut# 9 E i.â€¢ ' 4..4 , rB prefunction space, and can comfort- ably accommodate groups up to 800. I # With on-site catering, AV, a new ... :r h 1 .. restaurant and a variety of lodging liben ifddge ~6 ~~Rky/16*12~ Ni'36 w~ can make this a memo- For more information: (800) 443-7837; 1Â·41-*&1*&*,#,=0-1 * Li Circle #661 on Free Information Card Circle #660 on Free Information Card I 4 2006 1 SUCCESSFUL MEETINGS / MEETINGNEWS . Fla An k B = 2 I rH : r- :-9532-% j %63 0 u > / - - $:PE g -2 2 M .... 8521& 312% Fl: 7 J// 6 4 1 6 2 N :41 ~ 12 4 u E k /6 .... 533&*,9~@.m 1. 23% ~ S 9 2 2 E -M = 2 9 4-Â· i = 4 3 -3 1 -E 4 %48 3 8 2% 3/ 013215 15% ,1 Ul C-" 4..0 0+ M ly *. k to U L on I I ,+ CM @Aft %52*261,Â·erl' I 112EE 0 - - -- 4, E .E 1/ e C = f ~1.4 - 0 -z C 9 - Â°%Â°23 . 0 1,4 0 0 J M ) 8 . fÂ° O -& 16 6, 2.1 0 8 0 C L 0 -, -2 *â‚¬i < r 1 . '7 22 0 44 CO O al < L. 1.- O 2 9 5 ZE '0 / 1 1 fif i m 0 2 co J gul M E ~ i ma# m -5 i z * ~"1_ 2 ~5f~i<%- m K 7 911 @ A E 2. 1 2 703 /\ ./. 2 %3 Z ON I 1 1 + fo +' u 'O .2 k 6- -0 o.252 1 q.# 9, t 0- ala, >ng & 43: ~b E2*=c 3 2 8 = -1 -- ([ 4- 4 E a, rl= O . u a. Â£220.E> UJ 2 C. 1 '1" , #Ed89&% 92- 5 Ee Em T, C - -1. Â¢2 E -13 - CD O 2 c 2g 11 -- 1- O I Â·g :%% 1 . 11- -Irr .52 : g t ..+ I, 1: 4 T 5 ..f -_ :-4 1% 1 : --- 1 .tli - Ed"/rk. --44 t.-- - W 2 : 60 11 - 1- 1 .- L . 24 Â»Â« - 0 5 1..il-- r. O 9 - ni W @ I I B- j Will Â» 0 1%1 - 0 > 3 2 tm .t 00 ca - U E z tB Â° 2 mE 2 m : #m- a CD D Ly g dE N go g Cl - 00 00 =J - 1 Q 0 1 .0 .6 *E ~2 66'k0 m t B 8% i Efi Â° ) ilf Z .0 Â£ gi Ul 2 8& - 2%55 -=E & ,-1 - 8 2% 2 52 1 e 3 WAF 13 .- *GE, sf 4 2 m g U) 0 Â§ LEr-- a> E * . 60 U.128 -9 5 5 =.- 83 E ZE-6-EM ~~ U -2: 53 0 / 0 . QU k I . 4 % 2+JR 2 L. ~1;36*LiÂ· access, exce tional d rooms and exhibit space, p~|brealo t Planning assistance provided for r shopping, dining rld char a o d WflvE[ 'MJed ieuo!}eN NLEY HOTE premier mountain conference center. Offering 100,000 square feet of state-of-the-art function OLORADO 3VS:) 10 Jequ:aw pnoid D suo!12~33 lualuluaAON Aepoisnlieo SAÂ¥3888 SHO.lIGIA 9 NOUNHANOO Mel xel pue igoid-UON' 1 nvallng SHOMSIA 9 N011N3AN00 V3kIV NN3A3H U/munow 'bpow 343 30/AJOS 6009-0 COM) ,Â£Â£LtÂ·~%3~ 'SJDBA 51, 101 puoA@q puD uo!232 0/[lfunuill,01 Â· lu pue Bexqqo-1 1 Â·Â£ aft?d uo pv ino aas 'sNEed 841 01 dn sewoo 6u!41ON ,~punOJe-aulp" e joi AAE~ uo!13813 1 UMololu! app elopuof; oilleos e JO ' ' Jeluao eouejejuoo apprmel lueoe[Pe @41 u! lu@A 4 710*otional ~ 20 B x 2321 catering and AV a ips of 10-800 people. The 20,000+ Arva a CO 80001 Center l110]Ja}Ue aou *uo MM !-tale) aus o alemd e 01 bulliqOLUMOUS episino 145!1 asmoo J'of Jo sadols DIs alll UO Meajq V 'lle/\A LINDA SCHAFER 11 Yoâ€¢, name on Â¢6 m ... aq 11!M SJaq 303-456-9035 Jo Alneaq 3!ueos passed.Insun 09 l [-SOD (303) 504-5814 SOMETHI T MAKE You Park, gateway S 3 1 S 3 just minutes from Rocky Mounta n National Park is Estes Park's full serv ference center. On- ess Internet access, over 1,500 accommodations, two championship mountain golf courses Duiplinq-weal 'eds pue Uose.1 pue.15 Aluc s,opejoloo lEal\A41noS puq e Jo auo Â·inpoiol .1601 !4M .ep!JnNal JO BU!:1881.U JnOA 8>leul clall ueo MAJ ealv euueA@40 941 'saapualle moA es!.Idins ilue.le#!p Bullijautos All 041 8Ali pue BuiwoAM 'auueA@40 01 Buneeul moA Bu!,8 Â·inisse:]ons pue Bu!1!oxe 'aA!10npold uoqueAUOO ~ 9002 Inutes from Denver International Airport. See our ad on the inside front cover. KEYSTONE RESORT & CONFERENCE CENTER Â·qm salinosay aili uo pe mo aas 'puenel 0 Z AM euu A DJo euueABLIO'MM/V\ :qa~'A 1000 Chopper Circle ESTES PARK ONFER 40208 00 'J@AUBO = 42'Â«I Q R 32 =05 ae * 4 -4 en 9 5 Mer, - er; 16 V 5 -8 * a too #3 * + 4 "041--AD b M M M -23 A %0 9 Ug 3 - S b GO W i m M M 1 1 - 00 00 M--1- , M - .0 A-23 r- ff,-- .5. 0 f e2Z 00- 55 rf; b b A. -2 =a 3 8 2 m f 4 "8 j <41% f f ki E- * 0 Group Sales 19 0+38* 47/21+38* mu JalnLY ZI HI 86 LS SI,Jol 187/Leads 18 45/34 10 26/26 2006 M etings ings Reunion Reunion Wedding Tour Referrals Referrals eferrals Leads ads/Referrals 18 11 .MOHS Ope.Ii UIOJJ pole.IDUOR Spi307 Sole:)!pul November Estes Park High Schoel marketing class gets an A+ for effort The marketing class,at . 3 Estes Park High School has once again collaborat- : ' I a ed with the Town of Estes .Ut , ~ Park on a new project. For , 4, 1* 41 1 each of the past four years, students have been assigned a marketing pro- ~ ~ r ject that has an emphasis -1. 1 1 .Ill :di-'ll on the Estes Park commu- nity and tourism in paltic- . ular. The 2006 Spring Pro- - 14 + . 141 â€¢ ject, spearheaded by the - ' #2 Â· i CVB's group sales depart- ment, was to design a new i z group information piece. , This new brochure will be - b 7 used as the fulfillment "f 4 :.3 1 5,=ri piece for group inquiries to handed out at trade shows, their enthusiasm really f requirements set forth for the new brochure. Nikelai mailed out in response to shows in the work they this prqject.".Quite pleased stated, "I hope to pull my inquiries. It will also be did:,She-went onto say, with the final results, favorite of the design ideas available at the Visitor "We've enjoyed the cooper- members of the audience from each of their projects Center. The new brochure ative effort with the Town sbent time afterward with and form one comprehen- will assist group planners on these. projects over the the students discussing sive informational piece in confirming that Estes ' past several years. This their presentations. that will showcase the best Park is the ideal location one was different than the Though distinctively differ- of what Estes Park can for their upcoming event. previous programs we've ent, each of the three ' . i offer to groups, especially Pam Hull, high school worked on. It familiarized designs had elements that when used in combination . marketing instructor, the students with a variety can be incorporated into . i with the CVB's website." divided her students into of elements within the ' three project teams. scope of marketing and Each tearil was required gave them a hands on look , to design a brochure that at a project from start toN - A KITCHENES BATH GALLERY would address all four of finish." â€¢ Remodel and New Construction, .- . klik LORAO Estes Park's group mar- Upon completion of the ' 6.Complete Kitchen & Bath Displays ~ 6 kets: meetings, weddings, team presentations, Julie â€¢ Home Ehtertainment Center w/Bar ,.~ reunions and group tours. Nikolai, Director of Group . Home Theater, LCD Televisions The students were Sales and Marketing for ' And Much More! Jâ€¢ili~ . , 1 required to work within : - the CVB told the students ,:.jilllillll&. Kitchen & Bath the actual 2006 budget for; ~ . that, "Each team has done (bality of Estes Park 1 this project, taking into an impressive job of creat- Service 1751 N. LakeAve.#101 account the brochure lay- ing a unique design While '"~ 970-586-3845 â€¢www.ckbsales,coIn out, paper specifications, still closely following the qIÂ¥ - Serving Northern Colorado Since 1983 . Satisfaction -I photography, mailing ----Il-- requirements, design costs, etc. The class visited the Â· new Visitor Center this month antl each team pre- sented their project to the CVB staff, Town Board Trustees and members of the Estes Park Advertising Committee. The students' presentation skills, as well as.the actual project results were part of their , final grade. Before the pre- sentations were made, Hull shared with the audi- ence that "The class has enjoyed this project and. Estes Park NEWS This Is YOUR Hometown, Community Newspaper!Â© Friday, June 2,2006 ~39 *1â€ž. RN- requirements, design costs, etc. st . 1 tÂ¥#.. 490* 3 1 ---t u -- 1 - 3:--ek-_ UEâ‚¬* 1 -Ift- ji-.4Â»/Cilf>LÂ·Â·*fe - Â·Â· - - The class visited the new Visitor Center - :rY -â‚¬-t*.7 - -*.. 60*4'ji Â·this month*and each team presented their * .3/8114- - - 402% ... 4% project to the CVB staff, Town Board H _**al -- Trustees and members of the Estes Park ~ - Advertising Committee. The students' ~:2 presentation skills, as well as the actual a.egiÂ»Â»--r- R . 1 1% - )- &$ *%39'...95)~ 2 project results were part of their final - grade. 13efore the presentations were 3 4 . 42# - -f. ..,/ -=p 1 - 'S=~,I'~2'"f r -ti 449 7 LE=e#*6**en Â«M N =9.- c - - made, Hull shared with the audience that K. .*/ M - i Â» "The class has enjoyed this projectand their enthusiasm reallyshaws in the work 1 -449 - % -,4...e:Â·.-*t they did." She went on to say, "Wive - >96%Â» C - -52==- -= - T- enjoyed the cooperative effort with the Town-on these projects over the past sev- eral years. This one was different than the previous programs we've worked on. It familiarized the students with a variety- of elements within the scope of marketing and gave them a hands on look at a project from start to finish." Upon completion of the team presenta- Students Sarah Almond, Eric Kingswood & Pam Hull, marketing'mstructor. Courtesy photo tions, Julie Nikolai, Director of Group Sales and Marketing for the CVB told the EPHS Marketing fillment piece for group inquiries to hand-. students that, "Each team has done an ed out at trade shows and mailed out in impressive job of creating a unique design Class Gets An A+ - response to inquiries. It will also be avail- while still closely following the require- - able at the Visitor Center. The new ments set forth for this project." Quite For Effort! brochure will assist group planners in con- pleased with the final results, members of firming that Estes Park is the ideal loca- the audience spent time afterward with the The marketing class at Estes Park High tion for their upcoming event. students discussidg their presentations. School has again collaborated with the Pam Hull, high school marketing instruc- Though distinctively different, each of the Town of Estes Park on a new project. For tor, divided her students into three project three designs had elements that can be each of the past four years, students have teams. Each team was required to design a incorporated into the new brochure. been assigned a marketing project that has brochure that would address all four of Nikolai stated, "I hope to pull my favorite ~ an emphasis on the Estes Park community Estes Park's group markets: meetings, of the design ideas from each of their proj- ~ and tourism in particular. weddings, reunions and group tours. The ects and form one comprehensive informa- The 2006 Spring Project, spearheaded by students were required to work within the tional piece that will showcase the best of the CVB's group sales department, was to actual 2006 budget for this project, taking what Estes Park can offer to groups, espe- C design a new group infonnation piece. into account the brochure layout, paper cially when used in combination with the This new brochure will be used as the ful- specifications, photography, mailing CVB's website." SPECIAL EVENTS EVALUATION 2006 WOOL MARKET DATE: June 15 - 18 NO. OF DAYS: 4 MANAGEMENT: Special Events Department & Wool Market Committee PURPOSE: 1) To be an educational and entertaining event for those interested in fiber and fiber animals 2) A family event 3) Attract an audience from outside the Estes Park area, staying several days during the shoulder season 4) Selling opportunities for fiber artists and the showing and marketing of animals 5) Provide for the general public a hands-on educational experience plus a market for the purchasing of yarns, fleeces, equipment and garments. ACTIVITIES: Workshops, animal shows, spinning contests, spinning and weaving demonstrations, fashion show, fleece contests, skein contest, children's hands-on tent, sheep dog and sheep shearing demonstrations. ADVERTISING: Local newspaper, six front-range newspapers, five trade magazines. SPECTATORS/PARTICIPANTS: 10% Local 60% Colorado 30% Out-of-State 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 NO: SPECTATORS 6,000 7,500 8,500 8,500 9,500 8,800 8,800 9,500 9,000 9,500 9,500 9.5 8.5 9,500 9,500 No. EXHIBITORS 319 574 613 628 613 630 620 650 685 716 776 670 720 520 828 NO. ANIMALS 401 573 628 656 i740 767 854 1,012 970 1,044 1,182 980 571 688 No. STALLS 5.9 8.7 11.2 13.8 10.09 12.2 12.3 13.7 10.7. 27.1 36.4 12.4 329 REGISTER FEES 13.3 15.6 20.8 21.3 27.0 32.1 33.9 34.8 37.4 39.6 52.6 47.7 46.6 TOWN EXPENSES 36.8 50.9 53.3 63.5 69.5 76.0 85.0 103.0 104.9 116.1 137.5 138.0 TOWN REVENUE 27.3 40.6 49.5 54.2 59.0 65.7 72.3 77.7 82.7 93.5 118.3 79.2 GROWTH POTENTIAL: There is a great need for fiber education and a place for breeders to promote their animals in our area. There still is a large group interested in fiber education. Most of the 26 workshops were full. A majority of these workshop attendees stay in Estes Park for the full four days. Weather was great for all four days. We were host to the Jacob Sheep Breeder's Association National Show. COMMENTS: The Estes Park Wool Market is still considered one of the top three fiber festivals in the United States. Sheep numbers increased, 11amas and goats were down a little in number and alpacas were very down in numbers. Because of the misprint on the event days in the Denver Post, numbers on Sunday (spectators) were down some. Town of Estes Park 94*10>7 Public Works Engineering Room 100, Municipal Building P.O. Box 1200, Estes Park, CO 80517 970-577-3586, gsievers@estes.org Memo TO: Community Development Committee - Trustees Pinkham, Levine & Eisenlauer From: Greg Sievers & Betty Kilsdonk Date: July 3,2006 Re: Fall River Picnic Grounds Public Restroom Background: In 2005 the Town installed a shelter at the Fall River Picnic grounds for the purpose of developing the site for Town activities, community use, and public rentals. At the March 9,2006 Public Works Committee meeting, the Committee recommended approval to proceed to bid a new restroom for the site. At the April 13, 2006 Public Works Committee meeting, Mgr. Sievers reported that an RFP was sent to five local designers/builders with proposals due on April 20*1 Two locations were discussed at the meeting: just north of the Hydro Plant Museum, and on the shelter (south) side of the Fall River. At the June 1, 2006 Community Development Committee meeting, Mgr. Sievers stated he had received one proposal from Duggan Builders for a Preliminary Maximum Price of $118,065. At the meeting, three restroom options were discussed: a fully functional restroom on the north side of the river; a pit restroom west of the picnic structure; and a fully functioning restroom next to the picnic structure. Staff recommended constructing a modern pit toilet on the south side of the river approximately 50' west of the O'Connor picnic shelter. The structure would allow future upgrades for running water and flush toilets, should usage support the need. The Committee approved expending $3,800 (220-4600-462-35-60) for architectural design by Duggan Builders and their architect, T.W. Beck. At the June 13, 2006 Town Board meeting, the Board approved construction of a modern pit toilet on the south side of the river near the Fall River Picnic Shelter. Staff was directed to return a Guaranteed Maximum Price and final design to the July Community Development Committee meeting. Cost/Budget: The 2006 budget originally contained $85,000 for this project. A subsequent budget modification raised this amount to $112,000 (2006 Budget Detail p. 186: Larimer County Open Space Fund, account number 220-4600-462.35-60). Recommendation: Staff has worked closely with Ray Duggan Builders to achieve a Guaranteed Maximum Price of $82,973 for construction. Staff recommends proceeding with construction using Ray Duggan Builders and also providing a 5% ($4,148.65) contingency value for a total project cost of $87,121.65. TOWN OF ESTES PARK Office Memorandum To: Community Development Committee - Trustees Pinkham, Levine and Eisenlauer From: Betty Kilsdonk, Director, Museum/Senior Center Services I)ate: July 6,2006 Re: Museum/Senior Center Services Department policy manual revision BACKGROUND: The Museum/Senior Center Services Department reported at the March 2, 2006 CDC meeting on the rental policy of both entity's facilities. The Town Clerk has requested that this item come forward as a department policy manual revision. BUDGET/COST: N/A RECOMMENDATION: Staff recommends the rental policy for the Museum Meeting Room, Senior Center and Fall River Picnic Grounds be added to the department policy manual. ESTES .822- PARK COLORADO Town of Estes Park Rental Program 2006 Rental Guidelines Estes Park Senior Center Estes Park Museum Fall River Hydroplant Picnic Grounds 220 Fourth Street 200 Fourth Street 1754 Fish Hatchery Road Estes Park, CO 80517 Estes Park, CO 80517 Estes Park, CO 80517 Scheduling Office: Nancy Matson, Program Coordinator 970/577-3769 * 970/586-2996 * nmatson@estes.org The Senior Center, Museum and Fall River Hydroplant Picnic Grounds are Town of Estes Park (TOEP) facilities. The first priority of facility use is to provide a place for TOEP-, Senior Center- and Museum-supported meals and activities. Second, rooms will be made available to charitable organizations as deemed appropriate at no fee. Third, rooms may be rented to individuals, non-profit groups, and other recognized clubs or groups. All users are expected to sign and abide by the Rental Agreement. Agreements signed for meetings of an on-going nature will be valid for one calendar year. Rental rates are subject to change by the Town of Estes Park with 30 days written notice. PLEASE INITIAL EACH SECTION (a-m) AND RETURN TO THE SCHEDULING OFFICE WITH YOUR SIGNED RENTAL AGREEMENT a. GENERAL CONDITIONS AND NOTICES 1. Is there a charge for your event? yes no Please explain: 2. Each lessee must complete a Rental Agreement. A person who will be in attendance and take responsibility to meet the agreement terms must sign the form. 3. Lessees may schedule events up to one year in advance with a non-refundable $50 or $100 deposit which will apply to the total rental fee. Reservations are booked on a first-come, first-servdd basis. 4. The meeting rooms shall not be considered permanent quarters for anyone other than the Town of Estes Park, Estes Park Senior Center membership, Museum Friends membership and their related activities. The Senior Center and Museum will not provide storage space for any outside organization or individual. Regular users of the facility must apply annually to renew their reservation. Rates are subject to change by the Town of Estes Park with 30 days written notice. 5. Because the Estes Park Museum and the Estes Park Senior Center are public institutions, rentals cannot interfere with either facility's normal activities: exhibits, meal service, education programs, public visitation, etc. 6. Lessees agree that neither the buildings nor grounds will be used to sell a product, announce a fund-raising activity, or hold a fund-raising event without prior approval. 7. The Scheduling Office will review all prospective lessees on a case-by-case basis and reserves the right to refuse rental of the facilities to anyone. 8. A written copy of all printed materials using the names Town of Estes Park, Estes Park Museum, Estes Park Senior Center, Fall River Hydroplant Picnic Grounds and/or their logos must be approved in advance. Failure to submit advance copy will be cause for the Scheduling Office to cancel the event. 9. Lessees using any of the facilities shall be responsible for their own setup and to restore areas as they were found and according to attached sketches or instructions. Failure to do so may result in forfeiture of damage deposit. 1 10. The Scheduling Office reserves the right to cancel or change any scheduled event by giving 21 days notice. 11. The Town Administrator and the Scheduling Office shall have the authority to effect reasonable rules and regulations not covered specifically in this document. 12. Catering for All Occasions (CAO) has exclusive access to, control and use of the kitchen at the Estes Park Senior Center. CAO shall enter into separate agreements for catering services with each group that requests such services at Town of Estes Park facilities. 13. The Scheduling Office will schedule all events and place them on the facilities calendars. 14. An attempt will be made by the Scheduling Office to providd one verbal notice and one written notice to regular users who fail to adhere to rental guidelines. The Scheduling Office may cancel a lessee's regular use agreement based on these findings. POLICY ON ALCOHOL IN PUBLIC PLACES b. 1. The Town of Estes Park does not hold a liquor license, nor does Catering for All Occasions. The lessee must purchase liquor from outside sources and arrange for server/bartender service. Catering for All Occasions does not offer bartender service. Will alcoholic beverages be served? yes no Type of alcohol to beservdd: Note: Keg beer is not permitted. , Non-Profits: Will there be a charge for drinks? ___yes no . f. (See #9 regarding required Special Events Permit) Bartender Name: Address: Phone Number: Date of Birth: 2. Alcohol at unsupervised events is prohibited. A facility supervisor must be present during all facility rentals in which alcohol is served. Lessee will be charged $20 an hour per facility supervisor. 3. Serving and consumption of alcoholic beverages, other beverages and food is restricted to the areas rented. Alcohol may not be consumed anywhere in the parking lots. 4. Lessee agrees to prebare and post a notice in a conspicuous place or physically delineate space using TOEP-approved temporary fencing or stanchions. The notice must state that the event is private and not open to the public. 5. Alcohol use may be disallowed when the focus of the event is on a person or group under the age of 2 1 and/or a significant number of attendees are under the age of 21. 6. Liquor must be delivered day of event, and taken off the premises immediately following the event. No early deliveries will be accepted. Keg beer is not permitted for any event. 7. According to Colorado law,'alcoholic beverages may only be served to those persons 21 years of age or older. No visibly intoxicated individual can be served additional alcohol. Town of Estes Park police officers may walk through the premises at any time to ensure that liquor law and policies are enforced. If at any time during the event, any violations to the liquor law or TOEP liquor policies are observed, the liquor will be pulled and the bar closed. The on-site facility supervisor has the discretionary power and responsibility to close down an event at which alcohol violations are witnessed including underage drinking or ovef consumption. 8. Food must be available at all times when alcoholic beverages are distributed. 9. Lessees wishing to provide a cash bar must apply for a Special Events Permit to the Colorado Department of Revenue through the Town of Estes Park, Town Clerk's Office. In addition, the Town of Estes Park charges a local liquor permit fee. Only non-profit orgadizations qualify for the Special Events Permit. Applications are available from the Town Clerk at the Estes Park Municipal Building, 170 MacGregor Avenue, Estes Park, CO 80517. Applications for Special Event Permits must be submitted at least 30 days in advance of the event. The application must be accompanied by a diagram of the area to be licensed (available from the Scheduling Office), and the appropriate fees. f 2. 10. Alcohol servi& houts are 1'1 AM - 11 PM. Alcohol cannot be served for more than four hours per event. All bars are to close and entertainment should stop one-half hour prior to the end of the event. -2 c. RENTAL FEESBAMAGE DEPOSIT/CANCELLATIONS 1. Fifty percent of the estimated rental fee, plus a security deposit and a signed Rental Agreement, are required to hold the selected date and time. Cancellation less than 2 weeks prior to the event will result in the loss of the security deposit. All rental fees are to be paid no later than the day of the event to the Scheduling Office. Checks, cash and money orders are accepted. 2. The security deposit will be refunded to the lessee less any additional cleaning fees, damage to equipment or facilities, or charge for additional rental time beyond the original contracted agreement. 3. Lessees must occupy the facility at the time specified or forfeit use and fee for that date. d. CATERING SERVICES/FOOD AND BEVERAGES 1. Catering for All Occasions (CAO) is the exclusive caterer for all events at the Estes Park Senior Center. CAO can be reached at (tel) 970/586-1002; (fax) 970/577-3768. All food served at the Senior Center must be obtained through CAO. 2. CAO is the preferred caterer for all events at the Estes Park Museum. Groups renting the Museum and Hydroplant Picnic Grounds have the opportunity to provide their own food and beverages including the use of TOEP-licensed caterers. Discounts on facility rental will be offered to those using CAO for food services. A list of TOEP-licensed caterers is included in this packet. 3. In the case of potluck-type events at the Estes Park Museum and Hydroplant Picnic Grounds, the lessee assumes all responsibility for food and beverages served. 4. No cooking facilities are available at the Museum or Hydroplant Picnic Grounds. Use of coffee pots may be permitted at the Museum with advance notice and instructions on use. 5. CAO and other caterers require separate contractual arrangements and deposits, and separate agreements for use of china and dinner service. 6. At the Hydroplant Picnic Grounds, portable gas grills may be brought in and a fire ring is available. e. SET-UP AND CLEAN-UP 1. The Town of Estes Park provides: a. Tables and chairs for indoor use at the Museum and Senior Center; 14 picnic tables at the Picnic Grounds. Senior Center capacity of: 140 Museum capacity of: 180 Picnic Grounds shelter capacity of: 112 b. A vacuum cleaner and trash can liners for clean-up at the Museum and Senior Center. c. Access to the Senior Center dumpster for disposal of trash for events held at the Senior Center and Museum. d. Access to a bear proof dumpster at the Hydroplant Picnic Grounds. e. Some AN equipment (screen, slide projector, overhead projector, flip chart easel, TV, VCR) when available, by pre-arrangement with the Scheduling Office. 2. The Town of Estes Park does not provide: a. Set-up and tear-down of tables and chairs. b. Set-up of AN equipment or other equipment. c. Table linens or decorations (Linen rental is available from Loveland Steam Laundry. Information is included in this packet). d. Toilet facilities other than two porta-johns at the Hydroplant Picnic Grounds. Lessee must make prior arrangements for delivery, cleaning and removal of additional portable chemical toilets. e. Clean-up of facility after events. 3. The lessee or representative must arrive prior to the beginning of the event to take care of last-minute arrangements. This person should be the last to leave to determine that cleanup is complete. Same-day set-up and tear-down of event is required unless prior arrangements are made with the Scheduling Office. Time required for set-up and tear-down must be included in total hourly rental fee. 4. The lessee is responsible for informing guests of the rules and enforcing them. 5. All deliveries and event personnel must enter through designated entryways or driveways. Lessee assumes responsibility for all communication with vendors for delivery of items. Town of Estes Park staff will not sign for deliveries. 3 6. The Town of Estes Park is not responsible for items left overnight. , 7. Decoration and equipment placement must comply with existing fire code rules and regulations. No alterations to the galleries, walls, or any part of the Museum or Senior Center are permitted. No decorations may be hung from light fixtures. No flammable decorations are allowed around an exit. Not more than 25% of a wall space can be covered with flammable decorations. All exits need to be kept clear. The use of tape, wire, staples, tacks, glue and similar items is prohibited. No items may be attached to room surfaces. 8. FIRES: a. Votive candles or drip less tapers in enclosed containers such as hurricane lamps or glass bowls, and floating candles in glass or metal bowls are allowed. No open candles or candles in oils will be permitted. b. All fires at the Hydroplant Picnic Grounds are restricted to the fire ring or gas grills. (Gas grills are not . provided.) c. Lessees will be required to honor any announced fire bans. d. No firewood is provided. No gathering of firewood is allowed. 9. The dumpster at the Senior Center may be used for bagged traih from events held at the Senior Center or Museum. A bear proof dumpster is available at the Hydroplant Picnic Grounds. No personal or business trash is allowed. No trash is Â· allowed outside any dumpster. All trash must be bagged and tied. The Scheduling Office reserves the right to bill the lessee for trash service. 10. No dumping, bathing, swimming or dishwashing is allowed in the river at the Hydroplant Picnic Grounds. 11. There is no city or fresh water available at the Hydroplant Picnic Grounds. 12. Clean-up must be completed directly after the function. Next-day cleaning is permitted with additional facility rental fees if the site is available. 13. Altlessees must satisfactorily complete a site use checkout list and turn it in to the Scheduling Office to secure return of the security deposit. f. ENTERTAINMENT AND NOISE CONTROL 1. The band, disk jockey or other entertainment will be required to notify the Scheduling Office of the equipment type, electrical setup, and requested delivery schedule one week in advance. The Town will not pr6vide equipment or setup of equipment for bands or DJs, suchas microphones, electrical tape and stages. 2. The sound level must domply with municipal code aniremain acce'ptable for a residential neighborhood. No sound equipment may be used without prior approv-al of the Scheduling 9ffice. The individual, group or organization seeking use of the facility assumes liability for damage to the facility by the lessee's contractors, if any, including outside services of any vendors such as florists, musicians, rental companies, etc., who arehired by the lessee. Volume of loud speakers, etc. must be controlled so that only those in the room will be able to hear. 3. Electrical equipment must not exceed 60 amps for any facility. There are 120 volU20 amp outlets at the Picnic Grounds. 4. Conduct must be appropriate to a residential area. 5. Children mot be supe~vised at all times. 6. If event use is terminated for any reason by staff or law enforcement, lessee maintains the responsibility for fees due. g. PARKING /VEHICLES 1. Free parking is available at all facilities. 2. The lot capacity is 51 cars at the Senior Center'and 19 cars at the Museum. Of these, 5 are handicapped spaces. There is on-street parking hvailable, and at times, overflow parking may be available at the Estes Park Fairgrounds dirt lot to the south of the Senior Center with prior permission. There is dirt parking at the Hydroplant Picnic Grounds with a capacity of 50 vehicles. 3. The lot at the Hydroplant Museum side of the Picnic Grounds is restricted to Museum visitors only when the Museum is open. 4 . I 4. Fire lanes must be kept open. Do not park in front of the dumpsters. 5. Lessees reserving the Senior Center will use the Senior Center lot. Lessees reserving the Museum will use the Museum lot. If there is no conflict, lessees may be able to use both lots with prior permission. 6. Overnight parking or camping is not permitted at any facility. h MISC. CONDITIONS AND NOTICES 1. Early delivery of decorations, floral arrangements, food and beverages must be approved by the Scheduling Office. 2. No event may exceed the building or site capacity. 3. All staff work areas will be closed, and no one will be permitted in these areas. 4. a. Animals are not allowed in the Senior Center or Museum, with the exception of service animals. b. Pets must be on a leash at all times at the Hydroplant Picnic Grounds and animals must be cleaned up after. 5. Smoking is not permitted in any area of the Senior Center or Museum building or on the decks and patios. i. CURFEW 1. The Hydroplant Picnic Grounds are closed 9:00 pm to 8:00 am. 2. The Hydroplant Picnic Grounds are closed September 1 to February 1. j. FISHING 1. Fishing is allowed at the Hydroplant Picnic Grounds with a Colorado license and by abiding by Division of Wildlife regulations. k. NATURAL SURROUNDINGS 1. Please refrain from climbing, hanging or swinging from trees or from the shelter at the Hydroplant Picnic Grounds. Please respect the beauty of the natural surroundings and do not remove natural objects (i.e, rocks, trees, flowers, antlers, natural objects, etc.). 2. Do not gather firewood from the site. 1. WILDLIFE 1. Please do not harass the wildlife (elk, deer, bears, small animals, birds, etc). Please do not allow your pet to disturb the wildlife. Do not feed the wildlife or leave food out or unattended. m. WEAPONS 1. Discharge of weapons is not permitted at any facility. 5 ESTES U-1 PARK COLORADO RENTAL FEES Estes Park Senior Center - Estes Park Museum - Fall River Hydroplant Picnic Grounds LOCATION SC FULL SC ROOM SC ROOM SC ROOM SC ROOM Museum Senior Hydroplant Security USE #102 #109 #114 #115 Conference Center Picnic Deposit The Tebow Room' Gazebo Grounds Room /patio 392 sq ft 360 sq ft 800 sq ft 1150 sqft 1137 sqft Senior Center or Museum -0- -0- -0- -0- -0- -0- -0- -0- -0- Supported Club/Activity Donations accepted Town Depts. and ' TOEP -0- -0- -0- -O- -0- -0- -0- -0- -0- Supported Club/Activity Donations accepted Museum or $60.00/HR $16.00/HR $16.00/HR $20.00/HR $32.00/HR $32.00/HR Include Senior Member - $125 / day d in rate $100 $50.00 Private Use Local Non-Profit $75.00/HR $25.00/HR $25.00/HR $30.00/HR $40.00/HR $40.00/HR Include $100 $50.00 Organization or or or or $120/Day or or d in rate 501 (c) 3 $300/Day $100/Day $100/Day $160/Day $160/Day Other $150.00/H $30.00/HR $30.00/HR $50.00/HR $75.00/HR $75.00/HR Include $100 $100.00 Recognized R or or or or $200/Day or ' or d in rate Club/Group/Pers $600/Day $120/Day $120/Day $300/Day. $300/Day on o Room Rentals require 2 hour minimum fee o Daily rates are an 8 hour maximum; hourly rates apply beyond 8 hour period 0 10% off Senior Center rental with full catered meal service by Catering For All Occasions o Facility Supervisor $20 hourly for functions serving alcohol and/ or at discretion of Scheduling Office J TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -_Trustees Pinkham, Levine, and Eisenlauer From: Betty Kilsdonk I)ate: July 6,2006 Re: Estes Park Museum - July report Upcoming Programs All programs arefree, open to the public, and will be held in the Museum meeting room, unless otherwise indicated. July 12, 7:30 PM History Theater Presented by the Estes Park Museum Friends and Foundation. Explore the history of Estes Park through dramatic readings by Lord Dunraven, Isabella Bird, Griff Evans, and Rocky Mountain Jim. $8/adult; $3/children under 12. July 14, 7:00 PM Lewis and Clark Among the Indians The Lewis and Clark expedition was a diplomatic mission to the natives as well as a voyage of discovery, but no one knew how essential Native Americans would be to the expedition' s achievements-and its survival. Sponsored by the Library Foundation and the Estes Park Museurn. July 25, 1:00 PM to 5:00 PM History of the Big Thompson Canyon Author Ken Jessen willlead a trip from Estes Park to Glen Haven and then down the Big Thompson Canyon, highlighting the area' s history along the way. $10 members/$15 non-members. FILLED. July 26,7:30 PM History Theater Presented by the Estes Park Museum Friends and Foundation. Explore the history of Estes Park through dramatic readings by Lord Dunraven, Isabella Bird, Griff Evans, and Rocky Mountain Jim. $8/adult; $3/children under 12. July 30, 7:00 PM Thirty Years Ago: Remembering the Big Thompson Flood On July 31, 1976, a violent rainstorm sent a wall of water through Big Thompson Canyon, resulting in almost 150 fatalities. Sharlynn Wamsley, author of Reflections on the River, Will speak at 7 PM, followed by Kenneth Jessen, who will present "Rebuilding US 34 in the Big Thompson Canyon" at 7:30. Fall River Hvdroplant Summer Schedule The Historic Fall River Hydroplant is open daily Tuesday through Sunday from 1 PM to 4 PM. Other Activities The Estes family will hold their biennial reunion at the Museum on July 15. Estes Park Museum May 2006 EPM Attendance EPM Programs May gallery attendance 605 5-12 Iron Thumb 85 Programs (8) 737 5-17 The Rain Does Not Follow The Plow 87 Group meetings (6) 231 5-1910th Mountain Exhibit Museum tours (5) 89 Opening Reception 85 May '06 Total = 1662 5-21 Parade of Years 145 YTD 2006 = 3841 5-26 History Theater 85 YTD 2005 = 3314 5-27 History Theater 85 Facility was closed in 2004 5-28 History Theater 81 YTD 2003 = 2092 Theater rehearsals on 5-4, 5-11, 5-14, 5-18, 5-22, 5-24 & 5-25 70 May attendance by year. 1662 5-30 EP History Tour 14 Facility was closed in May 2004 for remodel. - Meetings 1318 _ 5-1 Car Club 46 5-2 Police Dept 60 - 5-9 Riverside Dance 25 5-16 Sister Cities 12 829 5-17 League of Women Voters 36 699 5-26: 26,19 5-30: 2 5-23 & 5-24 Police Dept 40 - 5-26 Friends Board 12 Tours 5-17 ABLE group 7 - 5-24 Kersey Senior Group 12 Estes Park 3rd Graders FY FY FY '02 '03 '04 '05 .06 TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Levine, Pinkham and Eisenlauer From: Lori Mitchell I)ate: July 6,2006 Re: Estes Park Senior Center report GENERAL REPORT: o United Way Award: The Senior Center received notice of United Way's intent to assist with funding for the meal programs for the 2006-2009 funding cycle. This was a result of a competitive application process completed by staff in April 2006. The 2006-2007 allocation from the United Way of Larimer County is scheduled to be $10,000. Since 1998, the United Way has chosen to award yearly allocations to the Senior Center totaling over $60,000. Staff implements quality surveys, manage data collection and provide semi-annual narrative reports to the United Way as a requirement of funding. The Town of Estes Park Senior Center budget is under development for the 2007 - 2008 periods, and this funding request was based on operational estimates for the meal program for the three year funding cycle. o Recent United Way survey results: Meal program clients participate in an optional semi-annual quality survey which is required by United Way. Paper surveys available for Meals on Wheels customers and In-House Dining customers during a two week period. All surveys are optional and anonymous. Staff provides an explanation of United Way funding and the reason for quality measurements. Customers receive assistance if they are unable to complete the survey on their own. United Way required the survey questions stay the same for the last funding cycle; the questions will change for the upcoming cycle. The results for the spring 2006 survey are as follows: Meals on Wheels Customer Survey: 1. Are the meals nutritious and well balanced? 2. Would you ordinarily be able to prepare a similar meal for yourself at home? 3. Do you find a social benefit or sense of well being from the interaction with volunteer drivers? Meals on Wheels Survev Data: 86% of current meals on wheels customers at the time, responded in the survey (19/22) 53% female (14% increase); 47% male (14% decrease) 10% under age 55 (7% decrease); 21 % between ages 60 and 70 (490 decrease) 68 % age 71 or better (2 % increase) An analvsis of whv or whv not the targets were achieved: Question 1: 100% of respondents felt meals were nutritious and well balanced. Target was 90%. (Prior results also at 100%) We feel the target was achieved by successfully continuing to plan design healthful and balanced menu items and by careful evaluation of individual client needs during the intake process. Question 2: 74% respondents felt they would not be able to prepare a similar meal for themselves. Target was 90%. (Prior results were 92%) We feel the target was not achieved due to increasing number of short term customers who were capable initially, but incapacitated for a recuperative period. Question 3: 100% of respondents felt a social benefit of sense of well being from the interaction with volunteer drivers. Target was 80%. (Prior result was 92%) Clients and families often express thanks to the Senior Center for access to the program and for the quality of the drivers. Senior Center volunteer drivers are specially trained by staff, contributing to the quality of the services rendered. Customer comments: I have fun to see the drivers - thank you for them; wonderful drivers; these are no ordinary times for us - this program is a major help and we deeply appreciate it; the menu is varied and ample; the food is delicious; drivers are wonderful; food is interesting; we thank you for the excellent service and good food. 0000 Page 2 - 7.6.06 - CDC Senior Center report - continued: In-House Dining Customer Survev: 1. Are the meals nutritious and well balanced? 2. Would you ordinarily prepare a similar meal for yourself at home? 3. Do you find a social benefit or sense of well being from eating with others at the Senior Center? In-House Dinin2 Survev Data: 0 69 surveys returned in a 2 week period of meal service 0 64 % female (8% increase); 30 % male ( 10% decrease); 6 % unknown 0 4 % under age 55 (1% increase) 0 3 % 60 or under (2 % increase) 0 23 % between ages 60 and 70 (2% increase) 0 67 % age 71 or better (2 % increase) 3 % no response on age (6% decrease) 6 % were visitors from outside Estes Park (5Â°to decrease) 1 % were summer residents of Estes Park (20 % decrease- due to survey date - March 2006) 78 % were year round residents of Estes Park (23% increase) 75 % were Senior Center members for 2006 (12% increase) An analysis of whv or whv not the tareets were achieved: Question 1: 96% of respondents felt that meals were nutritious and well balanced. Target was 90%. (Prior results at 99%) We feel the target was achieved by successfully continuing to plan and design healthful and balanced menu items, by obtaining client suggestions and feedback for menus and by careful evaluation of individual client requests. The 3% decrease in success could be measured by client comments stated below. Question 2: 61 % of respondents felt they would not prepare a similar meal for themselves. Target was 90%. (Prior results at 73%) We are seeing new and younger senior population use the Senior Center and these people are often more active and capable or engaged in social activities, dinners and events. (i.e.: 30% of respondents were under the age of 70 - an increase of 5 %) As is the case with senior centers nationwide, younger seniors are seeking services and opportunity. Question 3: 93 % of respondents stated a sense of well being and a social benefit from eating with others at the Senior Center. Target was 80%. (Prior results at 9790) Customer comments: Good fellowship; very satisfied; very good!; it's like a second home and very enjoyable; very good meals; unsurpassed; great food, nice people; could use more variety and quantity fruits and vegetables; I enjoy a balanced meal because I would never prepare one meal for one person; the Senior Center is a very good facility for our community; we are so very very fortunate to have this wonderful facility; I like coming here; outstanding meal program; it's a nice change for me, I drive up from Loveland; I enjoy the comradeship; I enjoy meeting the people; I am glad to be a part of the Senior Center. 0000 0 Page 3 - 7.6.06 - CDC Senior Center report - continued: Miscellaneous: We are working with a Front Range Community College dietetics student who will prepare an educational program for the Senior Center this summer. She will provide an informational lecture on senior nutrition and create an educational display. Facility Rental: In June, staff prepared press releases on the availability of Town of Estes Park properties for public rental. We received 7 inquiries immediately as a response to the press release. All three facilities (Senior Center, Museum Meeting Room and Hydroplant Picnic Grounds) have seen an increase in scheduled rentals due to the article. Current year lessees include wedding receptions and rehearsal dinners, family reunions, homeowner associations, class reunions and local business picnics and church dinners. July programming: o Regular weekly programming continues in June (Arts and Crafts studio, Tri Fit, Tai Chi, Treasure Attic, Religion and Philosophy Group, cards and games, pool, social opportunities, Treasure Attic, cinnamon roll Tuesdays, etc) o Day Trips: July 16: Boulder Dinner Theatre - "The Music Man" (full) July 19: MacGregor Ranch tour and picnic July 26: Rockies /Cardinals Baseball (full) August 16: Grand Lake Pontoons and Grand Lake Lodge (full) o Medical Programs: July 5: Estes Park Medical Center - expansion update July 11: Low Vision Group July 17: Blood Pressure Clinic - Estes Park Home Care o Program Highlights: July 4: Potluck sponsored by Estes Park Senior Citizens Center Inc. July 8: Second fundraiser Breakfast Buffet Fundraiser July 10: String Quartet Concert by Rocky Ridge Music July 11: Chaco Canyon Slide Show - Steve and Irene Little July 13: Rodeo Week Barbeque and "Dress Western" Costume contest July 20: Birders Walk with Sally Green July 21: Ice Cream Social Fundraiser / starring "Bruiser the Dog" July 25: Picnic Lunch and Vintage Car Rides - by Estes Park Car Club July 26: "Safe Travel Tips" - Seniors and Law Together Program July 27: Line Dancing - advance sign up required Statistics: May and June statistics are attached. ACTION ITEMS: N/A BUDGET/COST: N/A RECOMMENDATIONS: N/A Estes Park Senior Center Activities and Programs, Meal Programs, Overall Site Use - 6.30.06 - 600 Meals on Wheels - 500 2003 Total = 3,188 -4 0---- 2004 Total = 4,017 F -/xnE-~-//.---~ - 400 2005 Total = 4,876 - 300 2006 YTD = 2,375 current month = 394 - 200 - 100 ''111'11!1110 JFMAMJJASOND - 2003 - 2005 - 2004 - 2006 YTD - 1400 - 1200 In House Meals - 1000 2003 Total = 8,168 2004 Total = 9,920 ~-~ - 800 2005 Total = 9,854 - 600 2006 YTD = 4,589 - 400 Current month = 1094 - 200 11'111111111 0 JFMAMJJASOND - 2003 - 2005 - 2004 - 2006 YTD ~ 20000 â€¢ 2003 Combined Meal Totals 11,356 15000 10000 13,937 5000 â€¢ 2005 0 - / - 0 2004 14,730 â€¢ 2006 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC TOTAL 6,964YTD Current month / June = 1488 meals , Senior Center Activities and Programs Estes Park Senior Center - 6.30.06 - page 2 (Attendance in number of units) 2004 Total = 8,643 2005 Total = 10,411 - 1600 2006 YTD = 5,959 Current month = 1,473 - 1400 \ 1/7 - 1200 - 1000 1~Â«01 - 800 - 600 - 400 - 200 111111111111 0 JFMAMJJASOND --2004 Total -2005 YTD -2006 YTD Senior Center - Overall Attendance in Numbers of Visits as of 6.30.06 18000- 16000- 12003 12,510 14000- m 12000- 10000- 1 2004 16,768 8000- 6000- I 2005 4000- 17,857 2000- .... 1 - 0 I 2006 JAN MAR MAY JULY SEPT NOV TOTAL 8,423 YTD Current month / June = 2175 visits Estes Park Senior Center - 6.30.06 - page 3 Estes Park Senior Center â‚¬ Rental /Event Listings - as of 6.30.06 2005 Rental History 2006 Rental History May: Maugans graduation (200) March: Estes Park Baptist Church Dinner (36) June: Goat Exhibitor Dinner (cancelled) July: Harris Reunion (33) Hartington High School Tanuzzo Party (49) Reunion (25) Adelsheimer wedding July: Ritzen Reunion ( ) (100) August: Mtn. Fairways Condo Assn ( ) Lutheran Church dinner ( ) October American Quilt Study (32) September: Rocky Mtn. Church ( ) Matson Party(85) Secure Horizons Ins. (4) Year to date 2006 lessees = 225 November: Humana Insurance (20) December: Humana Insurance (7) 2006 Non Rental Historv Estes Park Baptist Church January: Sister City (11) (27) February: Sister City (7) CIA (50) Total 2005 lessees = 393 Rider Advisory Comm. (20) May: Rider Advisory Comm. (8) Parade of Years (85) June: Office On Aging Board (28) Year to date 2006 non rental users =181 4: I ',t a) 0. ' 16 2 al '922 >W *-9 A.#I) 1 .1 0 2 * U.. 16 kia- 0 0 > h 26 0 >tO a) cy ' M K â‚¬4 1 1 11 38 802 spuesn041 1 ..1 1 1 1 A ZO 922X I .. CW iE 2226 t.0 0 fe nity Development Protective Inspection Community Development Department ion Fee Revenues Revenues Expenditures 9002 '63 eunrio sv 9002 '68 eunr p sv 9002 '63 eunr JO sv Community Development Department Budgeted $600,000 - Exp nditures $695,329 Revenues & Expenditures through June 29,2006 $45,000 , $300 - $800,000 $700,000 - 000'009$ - 000'00*$ --09LS 000'008$ -- 000'002$ 2- 000'00,$ -0$ 1 -0$ -01-Je A $40,000 -- $35,000 -- -- 000'08$ -- 000'Ok$ -- 000'99 --000'08$ -- 000'SUB E 3 lE tri O/ S Check P.O. Pend Date Invoice # P.O.# Companv Name Amount Income Description ance Amount 449.13) 06/13/06 21276 Code Consultants International, Inc. In-town building inspection services 2006 $50,000.00 Professional Services/Fees: Contract/Skilled Services 101 2300 423 22 13 Beginning Balance 1/1/06 $0.00 06/13/06 396 21276 Code Consultants International, Inc. $2,250.00 ~1~ inspections (50 @ $45 ea) 06/28/06 400 21276 Code Consultants International, Inc. $1,088.63 eview for permit #8041 06/28/06 401 21276 Code Consultants International, Inc. $1,377.87 Plan review for permit #8064 06/28/06 402 21276 Code Consultants International, Inc. $732.63 Plan review for 508 Promontory Dr, Unit 1 00'0$ â‚¬164*'9$