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PACKET Community Development 2005-09-01
.. Preparation date: 8/26/05 Revision date: AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE September 1, 2005 8:00 a.m. 1) COMMUNITY PRESENTATIONS / REQUESTS FOR SUPPORT a) Dave Novic: Car-less Vacations b) Terry Parenti: Community Recreation Center 2) CONVENTION & VISITORS BUREAU a) ACTION ITEMS: i) Special Events a. Approval of 2005-2006 Rooftop Rodeo Committee & Officers b. Elk Fest - Request to close MacGregor Avenue from Elkhorn Avenue to Park Avenue on October 1&2 c. Resolution to hold the Surprise Sale Days-Sidewalk Sale October 8&9 b) REPORTS: i) Communications a. Advertising b. Communications c. Visitor Center/Services ii) Group Sales and Marketing - No Report iii) Special Events a. Hunter Jumper Horse Show iv) Business Development a. Visitor Center update b. July's Lodging Occupancy 3) MUSEUM/SENIOR CENTER DEPARTMENTS: c) ACTION ITEMS: i) Contract Approval - Catering for All Occasions 2006 d) REPORTS: i) Senior Center Monthly Report ii) Museum Monthly Report 4) COMMUNITY DEVELOPMENT DEPARTMENT: a) REPORTS: i) Activity and Budget Summaries NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. FootPaths Of The World Page 1 of 5 1 . , b ~& lE©,co) it]Palths THE WORLD About Us The Estes Park Trail Footpath Destnations Footpath in Estes Park khe Facts...1 Trip Planning Distance: 42 miles Clothing and Gear Difficulty: Moderate to more difficult Packing Way-marking: Most of trail is in RMNP. Does require a park map and good route following skills. Trails: Excellent trails, little bit of road walking on the third day. Lodging Styles: Much to choose from in Estes Park. Lodging - along the Tahosa Valley ranges from rustic cabins, to dude ranches, and historic lodges. Contact Us • Best Season: June for wildflowers, September, and October for color. Summer is busy. Highlights: World-class scenery, rustic lodging, and great American Western history. The Experience ... From Estes Park to Allenspark li 4 ·'*. *4•4:. ... ....11 Having hiked thousands of miles of long-distance trails in Europe, it always amazed me how this concept, which required neither a http://www.footpathsoftheworld.com/estes2.htm 8/31/2005 FootPaths Of The World Page 2 of 5 f . 60-pound pack nor a night on the ground, was relatively unknown in the United States. Yet here it was in the Estes Valley: ample lodging, diversity of landscape, an abundance of history, already existing footpaths, and best of all, world-class scenery. We began with a walk down Elkhorn Avenue. The scene, so different early in the morning, showed merchants sweeping the walk and lazily opening .#6 their stores. We fell . i.* en.X behind schedule immediately as David A had to visit the butcher, ~ stop for another coffee, - and step into several shops for a chat. With a -# i ...11 9-- . 4 couple of friends in tow, 7. % I we finally headed out by D . . ~ ~ - way of the historic Elkhorn Lodge. "Walkers have always been welcome on our property," assured Jerry Zahorich. The Lodge, the oldest accommodation still operating in Estes Park, is a piece of living history. Like so many of the old homesteads, it began as a cattle ranch, but soon found people at it's doorstep, "begging to stay" The lodge property took us west before entering the park on the north side of Deer Mountain on what we dubbed "the bake sale trail" I learned from Sybil Barnes that back in 1913, before RMNP was established, a group of women held a bake sale to raise money for a trail. Upon giving it to a group of men who said, "Thank you very much," they were told that the money would be used as the men saw fit. This was not agreeable to the ladies, and they kept the money and used it to build this section of trail around and to the top of Deer Mountain. The route continued through Little Horseshoe Park, Beaver Meadows and eventually into beautiful Moraine Park. Looking out at this dramatic landscape, it was easy to imagine that Rocky Mountain National Park had always been there. But it hadn't. Prior to the park's formation, this land was homesteaded by ranchers, populated by resorts, and seemed destined for a totally different future. We exited the trail onto Highway 66, just up the street from our lodging, the n-~ A ~.- Eagle Cliff House, an old- fashioned B&B with two ~-~-/ 7/il guest rooms. Great joy ensued as we gazed upon ~~ ~ the awaiting hot tub. The dirt ~ '' ~~~ihiee.0.* ~~ and toil of a long day of hiking quickly vanished as - we were met with homemade cookies on the kitchen counter and the promise of an elegant evening meal back at the Dunraven Inn. Day three was a day of transition as the trail left the outskirts of the Estes Valley and headed toward the higher ground of the Tahosa Valley where we would be hiking at elevations around 9,000 feet. http://www.footpathsoftheworld.com/estes2.htm 8/31/2005 FootPaths Of The World Page 3 of 5 It was a hot day and the dust bestowed by a group of horseback , riders didn't help. This year, however, I've garnered a new appreciation for the horseback riding community. There are many wonderful and historic trails in the area, trails that would have been closed to the public except that they had been continuously used by horses and thus kept open. So we stepped aside and gave a "howdy", then let the dust settle before continuing on our way. The trail climbed . steadily uphill to Storm .. 42 Pass with little pause, - so a slow, steady pace was required. Soon we ' would be walking south; 1 the imposing east face of Longs Peak an ever- looming companion. But for now, serene Lily 1 Lake and the Baldpate Inn were waiting in the - distance. 0 .ate: It's too bad the Baldpate ki. 1 couldn't insist all its A \ 4 1. visitors arrive by horse and carriage. The moment you walk up its · creaky steps and stand 4.11 Ii/\ ~~ * beneath the low ceilings of the old wooden porch, with its unparalleled view toward the Estes Valley, you feel you should be wearing a long dress and carrying a parasol. Neither fast nor modern, it's rustic ambiance is fun. I'd also return for the cornbread and rhubarb pie. Fittingly, the last day of hiking was the longest and the most beautiful. Like the long-distance trails of Europe, this day's route used what was available. Though filled with gentle meadows and forests, as well as continuous views of the highest peaks in the park, it was not a day of wilderness, but rather a day that never strayed far from the people who live there. We learned a lot. We took the time to stop at the Longs Peak Ranger Station for a chat and stepped into Charlie Eagle Plume's and Bishop's Arts and Antiques for a bit of "trail shopping". These two shops are located on a corner of Hwy 7 that was once the planned township of Hewes-Kirkwood with 375 residential and 50 business lots. Although the town did not survive, it did at one time possess the Don-Jon Grocery Store, the Beaver Dam Tavern, and the What Not Inn. The latter eventually became the Perkins Trading Post. The Perkins family left the building to their adopted Native American son, who, you guessed it, was named Charlie Eagle Plume. The trail rejoined the regular footpath network just west of the Roosevelt Campground, where a look back at the Tahosa Valley put it all in http://www.footpathsoftheworld.com/estes2.htm 8/31/2005 FootPaths Of The World Page 4 of 5 perspective. Only a small portion of highway was visible and even that was insignificant. What beauty there was away from the confines of the American car and road. The trail continued to Wild Basin and beautiful Calypso Cascade before pulling away to make the last climb over to Allenspark. We were tired at this point as this segment should have been spread over two days. But the long day made it even more blissful to finish the day with a walk through the doors of the Allenspark Lodge. There may not be a straight wall in the place, but it oozes with mountain warmth and charm. A cold beer on the veranda upstairs, a hot shower, a short nap, and we were in our "evening clothes" celebrating our journey with Roasted Duckling and Chocolate Mousse at The Fawn Brook Inn. It was a fitting finale. It's been several months now since taking the walk. The summer season is now in full swing. But like walking across other lands, the journey made a lasting impression. I no longer just drive into Estes Park. Having walked from the center of a bustling community right into Rocky Mountain National Park, having climbed to the higher elevations of the Tahosa Valley, having pulled away and gone south by foot, we've linked it all together. We've not just hiked a trail; we've experienced history. If there's one thing that t' . - T -dl,/0-7~ sets walking apart from other modes of transportation, it's the - time to takes to get 'vi" _,~ there. For sure, walking V//i is the slowest. You can =8· 2-=:=2=r =.=*91- ·f--4...je~as drive from Estes Park to ~~~~~ Allenspark in 30 -;~ minutes. You can visit Bear Lake, drive up on VT ?Py,- &1.97/7 -./. Trail Ridge Road, then ' '~ be on your way to Breckenridge, having "seen" Rocky Mountain National Park. But for those that long for a different kind of experience, one that's more than a "wow and a click", then walking a long-distance trail may be the way to go and Estes Park, the place to go. Then you can be, like Henry Pedersen Jr. so aptly stated, one of ".....the thousands who sought Eden in the Estes Valley whose lives would be forever changed at the end of their trail." ABOUT US I FOOTPATH DESTINATIONS I FOOTPATH IN ESTES PARK I TRIP PLANNING CLOTHING & GEAR I PACKING I RESOURCES I FAQ I CONTACT US http://www.footpathsoftheworld.corn/estes2.htm 8/31/2005 August 15,2005 John Baudek~ Mayor Board of Trustees Estes Park, CO. Responding to a growing need among various community services agencies that facility space is a common need, a group of local citizens of Estes Valley have formed the Estes Park Community Resources Center, Inc. It has been granted 501 (c) (3) status by the Internal Revenue Service. Board members of this organization are listed in Schedule A. The Resources Group has surveyed 47 local agencies and determined the needs for office space, space for agency. board meetings and other functions, and facility space for agencies that make regular, periodic visits to Estes Park to provide services. One of the initial problems facing the Resources Group was adequate land area on which to place such a building. This problem was solved when Paul Kochevar offered the group 1.849 acres that was a part of his development, "The Neighborhood", a 9.946 acre parcel. This parcel has been annexed by the town and is awaiting final plat approval. The Resources Group offered Salud Family Health Center approximately half of the 1.849 acres on which to build their new health center. This free land played an important factor in the granting to Salud a Community Development Block Grant. Salud is proceeding with their plans and should commence construction this fall. The Resources Group has re-surveyed the local agencies to help finalize the building requirements. Twenty-two agencies have indicated a need for space, Exhibit B lists the agencies that wish to utilize space that the center would provide. Exhibit C states the eligibility requirements that agencies will be asked to meet in order to participate. The center is to provide office and meeting space at low monthly costs, such as telephones, intemets and perhaps a low maintenance fee. It will become a town facility, owned by the town, but operated by the Resources Group. It should be noted that the center will house many local agencies that serve many residents of Estes Valley. Within its capacity, it always will be available to other local agencies that seek office space or meeting rooms as long as the requirements of eligibility are met. Funding to pay for the building is expected to come from grants from federal funds, foundations, trusts and corporations. An application for a Community Development Block Grant will be made. Robert Thompson, Larimer County Special Projects Administrator, has suggested that the Town of Estes Park be the "lead" agency for this application and provide a portion of the funding. Mr. Thompson emphasized the importance of the financial support by the Town of Estes Park in the application for the CBDG. This support also will be an important factor in the Resources Group's application for grants from foundations, trusts and corporations. The Resources Groue_nes#- - - -- -- tyaquests the Board of Trustees to consider our Pquest-tg&Mgglf<*e lead ag99·~fbr our Community Development Block Grant and for financial support in Tynatng-ttle conifillction of the center through the Capital -impfevement-Plarr. .. ESTES PARK COMMUNITY RESOURCES CENTER, INC. SPACE REQUIREMENTS Private office spaces - 6 at 120 sq. ft. each 720 sq. ft. Shared office spaces - 8 at 96 sq. ft. each 768 sq. ft. Large meeting room (60) - 1 at 1300 sq. ft. 1300 sq. ft. Small meeting room (30) - 1 at 700 sq. ft. 700 sq. ft. Kitchen - 1 at 80 sq. ft. 80 sq. ft. Bathroom facilities - 2 at 120 sq. ft. 240 sq. ft. Storage room - 1 at 120 sq. ft. 120 sq. ft. Furnace room - 1 at 120 sq. ft. 120 sq. ft. Circulation at 2596 1012 sq.ft. Total 5060 sq. ft. EXHIBIT A ESTES PARK COMMUNITY RESOURCES CENTER, INC. BOARD OF DIRECTORS Wendell Amos, P.O. Box 1934, Estes Park, 586-5524, Marvin Gee, P.O. Box 159, Glen Haven, 80532,586-5485, Elaine Keith, 1601 Brodie Ave, Estes Park, 577-2156, Chuck Levine, 1484 Creekside Ct, Estes Park, 577-0825, Janice Newman, P.O. Box 4436, Estes Park, 586-2825, Sally Park, 395 Ponderosa Ave, Estes Park, 577-1483, Bill Pinkham, 760 Meadow Circle, Estes Park, 586-0992, Mark Richards, 2160 Devils Gulch Rd, Estes Park, 577-9728, Frank Shavlik, 1850 Bradly Lane, Estes Park, 577-9598, Bill Smith, 1302 Graves Ave, Estes Park, 586-3101, Catherine Speer, 1361 David Drive, Estes Park, 586-1625, Gordon Thibedeau, 4300 Idledale Drive, Fort Collins, 80525. 223-1758, August 15, 2005 I . EXHIBIT B ESTES PARK COMMUNITY RESOURCES CENTER, INC. LIST OF AGENCIES AA, Alanon, Alateen - Meeting space only. * Boy Scouts - Meeting space only. $ Chorale - Meeting space only. Community Foundation of Estes Park - Shared office space, meeting space. * Community Services Coalition - Meeting space only. * Cooperative Extension - Meeting space only. Estes Park Non-profit Resource Center - Shared office space, meeting space. Estes Valley Investment in Childhood Success (Child Care) - To be determined. * Estes Valley Land Trust - Meeting space only. First Call - Shared office space, meeting space. ¥ Girl Scouts - Meeting space only. Habitat For Humanity of Estes Valley~ Inc. -Shared office space, meeting space. Island Grove - Private office space, meeting space. * Library Foundation - To be determined. Multicultural Connections - Private office space, meeting space. Options for Healthy Living - Shared office space, meeting space. * Oratorio Society - Meeting space only. *Pack - Meeting space only. Partners - Private office space, meeting space. LIE Restorative Justice - Meeting space only. Salud Foundation - Shared office space, meeting space. ? United Way - Shared office space, meeting space. . 0 , EXHIBIT C ESTES PARK COMMUNITY RESOURCES CENTER. INC. ELIGIBILITY REQUIREMENTS 1. Agencies must be of one of the following types: A. Non-profit agency with 501 (c) (3) approval from the Internal Revenue service. B. Non-profit educational agency with 501 (c) (3) approval from IRS. C. Governmental Agency. 11. Agencies must provide services which are of benefit to the public and which are related to: A. Public Health B. Human Services C. Public Safety D. Education E. Cultural Benefit to the Community F. Recreational benefit to the Community 111. Agencies will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference in employment to persons on the basis of religion. IV. Agencies will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing, and exert no other religious influence in the provision of services. V. Agencies will not discriminate against any person applying for services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. VI. Agencies may not discriminate against any person on the basis of race, creed, ethnicity, sexual orientation or age (except that programs targeting specific age groups, such as early childhood or seniors, are permitted.) VII. Agencies will comply with all pertinent laws, regulations and ordinances of Federal, State and Local Governments in regard to employment and services, including without limitation: A. The Americans with Disabilities Act of 1990 (Public Law 101-336). B. Section 504 of the Rehabilitation Act of 1973 (29 USC 794). C. Title VI and VII of the Civil Rights Act of 1964 (Public Law 88-352, relating to non-discrimination on the basis of race, color, religion, sex, age, handicap or national origin or any other classification or category that is illegal or impermissible pursuant to applicable federal or state statutory or decisional law). D. Executive Order No. 11426 entitled "Equal Employment Opportunity" as supplemented in the Department of Labor Regulations (41 C.F.R.884). August 15, 2005 Rooftop Rodeo Committee 2005/2006 Membership Name Work Phone Home Phone Mailina Address Active Members Adams, Jo 586-6601 577-1586 P. O. Box 4084 Barker, Jeff - President 586-0488 1710 Fall River Rd. Cleveland, Gary 303-489-2243 532-2405 1305 Wilfred Ct; Berthoud, CO 80513 Culhane, Carolyn 586-3838 586-2351 920 Old Ranger Road Holgorsen, Debbie 586-3430 586-0628 2351 Dry Gulch Rd. Indermuehle, Carol 577-7735 577-8711 P. 0. Box 1496 Indermuehle, Jerry 577-7735 577-8711 P. 0. Box 1496 Kemper, Brian - Vice President 679-3413 667-2988 3805 Carbondale St. Loveland 80538 Kitchen, Wyatt 755 Elm Rd. #10 Lewis, Ed 586-2962 P. 0. Box 1686 Moor, Don 586-6232 453 E. Wonderview Ave. #326 Murray, Sean 218-3681 P. O. Box 1472 Mutschler, Art 586-4411 586-7553 76 Little Beaver Dr. Mutschler, Ruth 586-*Ill 586-7553 76 Little Beaver Dr. Ryan, Jessica 586-3430 215-1652 2351 Dry Gulch Rd. Spahnle, Wini 586-2277 586-4299 840 Old Ranger Road Steadman, Karen - Secretary 586-7673 577-1918 858 Blue Mist Lane, EP -ompson, Doneil 577-3564 577-9400 P. O. 1528 ies-Vigil, Amy 586-3416 P. O. Box 4103 ..,il, Ben 577-0199 586-3416 P. O. Box 4103 Wilson, Steve 586-4206 660 Larkspur Dr. Wright, Howell 231-1738 586-4352 1604 Black Squirrel Drive Wright, J'Ann 586-4352 1604 Black Squirrel Drive Senior Mernbers Cunningham, Don 586-8310 586-8310 P. O. Box 4166 Jenista, Chief 970-878-9895 577-9330 490 RBC 57; Meeker, CO 81641 Kitchen, Joyce 586-2091 481-7412 1901 Fish Creek Rd. McPhee, Dave 586-3869 P. 0. Box 4271 McPhee, Judy 586-3869 P. O. Box 4271 Seifert, Bob 586-6655 P. 0. Box 3641 Seifert, Mary Jo 577-3587 586-6655 P. 0. Box 3641 Thomas, Chuck 586-3883 1155 S. St. Vrain C-1 MEMORANDUM 1,0: Community Development Board of Trustees FROM: Special Events Department - Linda Hinze DATE: August 24,2005 SUBJECT: Request for Street Closure during Elk Fest - October 1&2 Background: The Elk Fest Committee expanded their events last year during Elk Fest to include additional vendors and exhibits on MacGregor Avenue between Elkhorn Avenue and Park Lane. With the continued growth, they request the same closure for 2005. Closure worked well with no concerns from the Police Department. Recommendation: The Special Events Department recommends this request be granted. RESOLUTION NO. XX-05 WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91 pertaining to "containment" within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, specifically paragraph a. Outdoor Sales, Use, Storage and Activity in the CD Zoning District, Number (3) Exceptions. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Surprise Sale Days" being sponsored by the Special Events Department that is scheduled October 8 and 9,2005: 1. Hours of operation shall be from 9:00 a.m. - 6:00 p.m. 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their store only during the hours specified above. 5. Each business will be allowed one (1) outside selling space. 6. Sidewalk displays shall provide a minimum clearance of 4' for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 7. Those merchants without sidewalk frontage may reserve a space in Bond Park by contacting Linda Hinze at 586-6104. 8. Advertising posters will be provided. 9. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this Surprise Sale Days annual event. DATED this day of ,2005. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Doylen, Levine, Pinkham From: Peter Marsh Date: August 29,2005 Re: September Advertising Program Report REPORTS: as of July 31 1. 2006 Visitors Guide Sales are in excess of 120,000 which will result in at least 44 pages, possibly more. We have more retail than in several past years. 2. Current Planner requests (mailed) are down 6.6% compared to a five year average, but we are starting a new baseline with planner downloads which totaled 80,016. 3. Magazine advertising generated leads are up by 2.13%. Our Cost Per Inquiry is in line partly due to aggressive ad pricing by Colorado Co-Op magazine partners. 4. Internet advertising (Google Ad-Words campaign) generated over 53,400 click throughs to our CVB website resulting in an extremely low cost per lead acquisition. Our Denver on-line campaign (www.denverpost.com and www.rockvmountainnews.com) generated very high click throughs during June and July when we were promoting Wool Market and Rooftop respectively. We expect similar results from Scotsfest ads in August. 5. Search Engine Ranking continues to improve. Using the search words "Estes Park," the CVB web site ranks # 6 on Google, # 8 on MSN, and # 11 on Yahoo. These are 'natural' rankings as opposed to our Ad Words campaign described above. We are using a search engine optimization company out of California recommended to us by Resort Technology Partners who designed and built the CVB web site. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Doylen, Levine, Pinkham From: Suzy Blackhurst I)ate: August 25,2005 Re: August Communications Report REPORTS: 1. PR Equivalency (the value of Colorado newspaper articles in relation to the same size paid advertisements) on clips received through July 31: $ 106,705 Note: In an effort to strengthen equivalency reporting, results from a meeting with the Colorado Clipping Service (Monday, Aug. 29) are anticipated to result in higher first two quarter results, and more accurate reports in the future. 2. Website Press Room Downloads through July 31: 1,763 3. Special Requests fulfilled through July 31: 29 (includes contacts with Fodors Travel Guide, Wall St. Journal, New York Times, Outdoor Channel, Destinations magazine for American Bus Association, and Trendwest). 3. Notable coverage received: Oklahoma Magazine, Corporate Incentive Travel Magazine Oklahoma Magazine clipping attached. 4. Miscellaneous: After assisting with a location and talent search Anhaueser Busch has photographed print and billboard advertising for Busch Lite beer using locations at McGregor Ranch and the surrounding Estes Park area (8/29-8/30). Crew of 11 staying at the Stanley Hotel. Initial talent (models) selected are from Loveland and Golden. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A .. EXCURSIONS ~ ESTES PARK ESPRIT DE CORPS Scenery doesnY get more spectacular than Rocky Mountain National Park. Falls a perfect time to visit Estes Parks Colo., an American Swiss village nestled near some of America's most breath-taking pinnacies. 9 r f Barlow Plaza in dow tes f ·a as many outdoo . ' 1 4 ' *2~rr' 4 · H . an~..4 - 02'4 N , 1,7 -5-1 - 4 -, ~ 5 'I 'f, 4 1 1 1 4 .- 5.4 40 L .7 t ' I'. . 1, + eli,4 $ d - 0, 3,4- i -1 ~ ~1!,1 lilli 1 + T ..4611 . 9 . 1 1 1 71.1 -1.11 _i' Nt-1 E F *r 1 By Chuck Mai - $ I. -€ . 9 14:;0 1 -/ 1 1.„ . 4 , k t. 6 -1 11 1 .. / IN' I a ./,/14%.2 ' il'i lilicil on the 1 lili ilii,ldi,f Rocky lid Bli,imt ilii N*iall,Il P 11-1~'Estes Park's ' ./ ..... rt,3. tritiild,inropill illitillitic ofthe f ll,ltion_ lilli I Jptil li iII irly beautiful ' 4 -1.1,111'ill' ~ 11.11 iii,i[ habitats, ' Lurrounded by more than 50 of :, -, 1. 1,11111 ufthe most breathtaking pinna- cles Efe Rockies has to offer, Estes -- i ".1 0 4**t ~ ,44 ~ t. iii•, 1. Park, Colo., is half Swiss village, half ~ oasis of back-country trails and totally 1 71 4- -4 :4 41 /4, ; .r - Tz-9 ·-A a place that once you get there, you F feel the rest of the world is, well, a world away. And you'd just as soon keep it that way. With thousands of , i mil . aspen trees turning gorgeous golds and reds, September and October are won- , 1 derful months for a visit to Estes Park. i -4 For the Kids b Getting to Estes is both hard and easy. Easy because it's a quick 75- minute drive from Denver International Airport but hard »s ~1 ,; because as soon as you hit the foothills, the kids will be pleading Opportunities abound for hiking, to stop the car and go exploring. white-water rafting, fishing, horseback 44 Oklahoma Magazine • August 2005 EXCURSIONS ~ m*-i#*mr*=.-**&./.-N...'./.a.mm=.=M.=-...;Q-...Im..J=-1--Z-.I/*-*-m#*m--i*MI-*1 Throughout the year, elk herds are easily seen in the Estes Park area. Photo courtesy of Estes Park ; Convention & Visitors Bureau. i ~'·-~ ~'; - '':' ~ ~~ 44.- .; 1 2-'11 .... f of town, was built in 1885 by th . man regarded as the father of IA a i Rocky Mountain National Park, - ·11 : 4%.-3~12~~ t.4721, 1 j Enos Mills. Photographs, memora- -*VDL ; · •f - , 1- 'f' t. I ] bilia and nature trails provide /4 14 0 .1.2 €: 1 C glimpses into what the park was | like 120 years ago. 3 For a look at early Estes, visit i, the Estes Park Area Historical : Museum at 200 4th St. On display i are exhibits about the area's early 1 settlers, local Native Americans, floods, the advent of tourism - 1 even a Stanley Steamer automobile 1 and an authentic homestead cabin. ~ Dining in Estes is a special 2 treat, especially after an active , high-altitude day. Some favorites -· . c are the Dunraven Inn (Italian), 6 r ,I 'rl | ~~ 1~~ t . 44 4 ,/'44 k -' P'e named after an early Estes devel- 16 792 1 -r-/ r 1 ..1- 1 + i - 1+ 1 4'011 41 oper; the Mountaineer (breakfast 41 7.,3,11'r ~12 1,91~t~ 1 1~_44_ a /- -_.S=£ - anytime); the Grumpy Gringo Adw . -=..ii - Asl.. - =' 45·=9*~6-2-lfl71, -7 . 2 #1 - 1 (Mexican); and the Other Side riding and kicking back to enjoy the Estes Park. Shopping at the more than Restaurant (steaks and seafood), on the scenery. In Estes, there's a water park and 300 stores and boutiques is both inter- lake. I i miniature golf course right along the pie- esting and entertaining. You'll find Be sure to take the family on the turesque Big Thompson River. everything from handcrafted thrilling aerial tramway ride to the top of : Breathe the rarified air on Trail Ridge Southwestern art to unusual crafts and 8,700-foot Prospect Mountain. And here's~ r- Road (U.S. 34) through the park - it's gifts to fine apparel. one more must-see: the historic Stanley the country's highest continuous paved Take a break at Lonigan's Saloon and Hotel. Its stunning architecture dates back roadway (closed in the winter). Grill, located in the heart of Estes on West to 1909. If you've seen the movie The J The stars of the park are, of course, the Elkhorn Avenue and soak up some local Shining starring Jack Nicholson, you've elk, deer, coyotes, Rocky Mountain color. There's live music in Lonigan's back already seen the Stanley. Bighorn Sheep and black bears. Also abun- room every weekend - it's the place to cut For more information on Estes Park, dant, although not so readily visible, are loose, dance and revel in the Estes spirit. visit estesparkevb.com or call 800.44- the bobcats and mountain lions. Enos Mills Cabin Museum, just south ESTES. 7I The 265,700 acres of Rocky Mountain National Park range 2 1 .1. 1 in elevation from lush 8,000- 1 , „ 11 1 foot valleys to majestic 14,000- i · · , , , foot peaks, criss-crossed and .. 1 . 1 . 1 dotted by numerous streams and lakes. i Trails guide hikers past nat- ural rock formations, falls, pools j and lakes. Though the town of ; > Estes Park offers a wide variety ~ 11 . of hotels and deluxe cabins, 1 11 . , there are no accommodations ,&1 - 1~~ within the park other than 1.1 1.1 - , 4.;2441 - 1.1 -1. _ r ' N ' imim . Il. i "ll. i,~+ 73, camping. The five park visitor , IMi... N, i@ I, El 1 111, IN : :fil). r centers provide a wealth of /•9-,r information. Even novice hikers can enjoy hiking on the less ~ 4 1-, f. 7..... challenging, lower level trails. -.'~ , - 4..__ ' - 1 il ' 1'11'11'1'11'1~'i'1\44'1'1'MM?111~%!Immin i For Mom and Dad 1. First thing, head to "downtown" _ 46 Oklahoma Magazine • August 2005 TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Doylen, Levine, Pinkham From: Teri Weldin I)ate: August 26,2005 Re: September Visitors Center Report REPORT: 1. July & August Traffic at the Visitors Center The total number of visitors who came through the center in July was 36,738, an average of 1,185 people per day. This was our busiest month. The total number of visitors through August 24 has been 23,629, which averages 985 people per day. We started seeing the number of visitors per day decline around the second week in August. 2. July & August Telephone Counts In July, the Visitors Center received a total of 2,826 calls, an average of 91 calls per day. July was also our busiest month for telephone calls. Through August 24, we have received 1,940 calls, an average of 80 calls per day, so our daily average is now declining, as well. 3. CVB Services To date, the CVB has sold $89,813 in services (website listings, brochure rack space, referrals and leads). This is nearly 90% of our budget target of $100,000. Nearly all of these receipts have been paid; the outstanding balance due for services sold is approximately $4,500. 4. Seasonal Hours The Visitors Center will continue to remain open every day from 9 AM to 8 PM through Friday, October 7. Starting October 8, we will go back to our off-season hours, 9 AM - 5 PM each day. Also beginning October 8, our volunteer Ambassadors will be assisting visitors at the counter only on the weekends. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A . h SPECIAL EVENTS EVALUATION 2005 ESTES PARK HUNTER-JUMPER SHOW DATE: July 22 thru August 13 NO. OF YEARS: 23 Years NO. OF DAYS: 24 MANAGEMENT: Colorado Hunter-Jumper Association PURPOSE: Education and promotion of Hunter-Jumper Activities ACTIVITIES: Performance in hunter and jumper classes ADVERTISING: Trade magazines & direct mail by the show management. Town of Estes lists on their yearly events calendar and ads with a calendar of events on it. Local newspaper has free article coverage. EXHIBITORS: 0% Local 65% Colorado 35% Out-Of-State 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 Spectators 900 900 1,400 1,400 1,50 1,200 2,000 2,100 2,100 1,900 1,900 Exhibitors 1, 000 1,050 1,200 1,100 1,15 1,450 1,400 1,450 1,300 1,000 980 Animals 390 420 485 460 510 562 570 630 520 420 400 EXPENSES 58.5 69.2 70.1 82.6 132.0 140.0 152.0 152.0 160.0 REVENUE 52.7 82.2· 96.1 101.9 111.2 144.4 147.2 159.5 149.2 135.5 127.1 GROWTH POTENTIAL: Our 2003 contract was written for three years. They have use of the grounds for a flat fee. Overall participation was down for all three weeks. COMMENTS: The income decline is due to the lower number of animals using less feed and bedding. The Hunter-Jumper horse industry is stable, with most all Hunter-Jumper shows across the country having maintained their attendance even with the economy situation. This show holds three Grand Prix Jumps with prize monies of $20,000-$15,000 each. About one third of the exhibitors are here for the entire three weeks. The majority stay in motels, houses or condos. Many downtown stores and restaurants relate their evening shopping habits are very good. I , Town of Estes Park Memorandum To: Community Development Committee- Trustees Doylen, Pinkham, Levine From: Tom Pickering Date: September 1, 2005 Re: Business Development Report REPORT 1. The visitor center continues to stay on schedule. We experienced some flooding from the storms last week, but continue to make up the time. Logs are being installed and the second floor is going on. The Masonic Lodge has been contacted to install their stone on the building. The design / building team continues to meet weekly for updates and changes. We have used some of the contingency funds to add the second stairway back in and a special handicap ramp surfacing at the request of the building department. We will be adding a bronze plague at the entrance of the building identifying the town officials in office at the time of construction. Preliminary meetings regarding signage have begun. Free tours are available at your leisure. 2. Julys lodging occupancies increased by 7% over last July bringing the figure to 88.5 % occupancy for 2005. The average rate also increased from $157.28 in 2004 to $168.24 for 2005. We aren't back to 2000 levels but have made some modest improvements. ACTION ITEM None BUDGET None .. TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Doylen, Levine and Pinkham From: Lori Mitchell, Director, Estes Park Senior Center I)ate: September 1, 2005 Re: Request for contract renewal with Catering for All Occasions ACTION ITEM: 2006 Contract Approval between the Town of Estes Park and Catering for All Occasions BACKGROUND: 1. Catering for All Occasions (CAO) has been the food service provider at the Senior Center since the privatization of food services on 7/15/03. 2. Prior to 7/15/03, the Town of Estes Park (TOEP) employed kitchen staff to provide the meal services. In September of 2002, research was completed by a Senior Center Task Force and the decision to privatize was made. Goals included maximizing the use of the Senior Center kitchen, stabilizing or reducing the Town's subsidy of the food service operation, maintaining the current level of food service quality, offering meals at a price which reflects actual cost and offering catering options to senior and non-senior groups. (Background continued on page 2) BUDGET/COST: 1. The TOEP supports the general daily operations of the Center. Within the operating budget, the budgeted meal subsidy to CAO for 2006 is $2.00 per senior member meal, not to exceed $25,000. The United Way and the El Pomar Foundation currently supports the Center with annual grant funds of $11,050 for the 2006 meal programs. Also, Estes Park Senior Citizens Center Inc. continues to generously support special and capital projects. 2. Under the 2006 contract, the TOEP will continue to pay a $2 per meal subsidy for senior center members to CAO not to exceed $25,000. The estimated meal count for 2006 is 14,000. The TOEP will also continue to support the sliding scale for Meals on Wheels clients with no change in the sliding scale. RECOMMENDATION: 1. Town of Estes Park Attorney Greg White has reviewed and approved the 2006 contract 2. Staff recommends the renewal of the contract between CAO and the TOEP for 2006. (see attached contract) ( background continued from page 1) 3. The Task Force began by reviewing the history of Senior Center operations, noting that the - cost per meal had risen from $8.45 in 2000 to $10.59 in 2001, largely due to personnel costs. 4. The current contract places raw food and preparation costs and management of the coffee station with CAO and the general operational costs of the Center remain with the Town. CAO estimates and maintains a food costs average of 32 % to 34 % of the actual meal cost. 5. The original Task Force goals have been accomplished with the privatization of the food ' services and at the same time, CAO has been well received at the Center and in the community with increasing numbers of private catering opportunities. 6. Client satisfaction surveys are conducted semi-annually and for the second year in a row, meal clients have responded with a 99% positive response regarding the nutrition level of the meals. 7. Beginning in January 2005, the Town Board of Trustees and the Senior Center Board endorsed a policy requiring a Senior Center Inc. membership in order to obtain a reduced fee meal. Meals prices stayed the same. Seniors age 60 or better with a membership received their meals for $4.00 and those who age 59 and under or non-members paid $6.00 per meal. This policy generated a large number of new members for the Senior Center; memberships in 2005 have risen to 437 year to date compared to 276 in 2004 and 251 in 2003. This policy has also allowed the TOEP to hold the meal subsidy at a stable level and at the same time generate continued revenue for CAO when non-members purchase meals. 8. Meal price history: 6-1-99: SC Meals went from $3 to $3.50 suggested donation 2-20-01: SC Meals went from $3.50 to $4.00 suggested donation 7-15-03: SC Meal charges established at $4 for seniors and $6 for non-seniors 1-1-05: SC Meal charges stay the same; Seniors age 60 or better with memberships receive meals for $4.00 and those who are age 59 and under or non-members pay $6.00 SENIOR SERVICES FOOD CONTRACT This Contract agreement between the Town of Estes Park, Colorado ("Town") and Catering for All Occasions LLC ("CAO") is dated this 31 day of August, 2005. The food service period covered in this contract is calendar year January 1, 2006 through December 31, 2006. - RECITALS 1. The Town owns and operates the Estes Park Senior Center located at 220 4th Street, Estes Park, Colorado. At the Senior Center, the Town currently operates a kitchen and provides congregate meals at noon, Monday through Friday, and food services for some special events. The Town currently provides home-delivered meals (meals on wheels) weekdays at noon to persons who qualify for this service. 2. The Town intends that food service continue to be provided at the Estes Park Senior Center, but desires to provide such service through a vendor. 3. CAO desires to operate the kitchen and possesses the necessary expertise to continue to provide food service at the Estes Park Senior Center. CONVENANTS I. FOOD SERVICE AND KITCHEN USE A. CAO shall provide the food services at the Estes Park Senior Center specified in Exhibit A, attached to this Contract and incorporated herein by reference. During the term of this contract, CAO shall have exclusive access to, control and use of the kitchen at the Estes Park Senior Center and all kitchen operations at this facility except for use by Estes Park Senior Citizens Center, Inc. for special and fundraising events. Estes Park Senior Citizens Center, Inc. will notify CAO approximately 60 days in advance of such special and fundraising events. CAO shall employ staff it determines to be sufficient and appropriate to provide services under this Contract and shall be solely responsible for the hiring, compensation, supervision and termination of such employees. CAO shall determine menus and prices charged for all food services at the Estes Park Senior Center subject to Section VII of this Contract and shall provide all raw food and supplies required for food services. CAO shall be responsible for daily cleaning and maintenance of sanitation standards of the kitchen, minor kitchen maintenance not requiring skilled labor, and bussing and wiping down tables. B. CAO may use the kitchen at the Estes Park Senior Center in order to prepare food for both senior and non-senior groups that have rented meeting rooms from the Town. CAO shall enter into a separate agreement for catering service with each group that requests such service. CAO shall determine menus available and prices to be charged for such catering. The Town reserves the right to rent meeting rooms to various groups without regard to whether a particular group would be likely to request catering services from CAO. CAO's use of the kitchen at the Estes Park Senior Center shall be exclusive. CAO may use the kitchen to prepare food for off-premises events provided said preparation does not negatively impact regular lunch service and normal activity at the Senior Center. CAO is responsible for set up, take down and clean up of food tables and serving areas of all rooms for events which they are contracted to cater. Catering for private groups may be accommodated during the weekday noon lunch period at the Senior Center provided CAO does the set up, take down and clean up of the food tables and serving areas; and provided such groups do not negatively impact regular lunch service and normal activity at the Senior Center. C. The Town shall provide food service equipment in place in the kitchen at the Estes Park Senior Center for CAO's use as of the date of this Contract. The Town shall maintain and repair all kitchen equipment and shall initiate repairs with twenty-four (24) hours of notification by CAO of the need of the repair. The Town shall provide all necessary plumbing and electrical repair and maintenance and shall be solely responsible for routine cleaning and maintenance of all areas of the Estes Park Senior Center, other than the kitchen. The Town shall provide, and replace as necessary, all non-disposable dinnerware, silverware, pots, pans and cooking and serving utensils. The Town makes no promises to purchase or obtain new machines or equipment for the kitchen. D. The Town shall provide utilities to the Estes Park Senior Center facility at no cost to CAO. E. The Town will continue to purchase containers for home-delivered meals (meals on wheels) and will coordinate volunteers to deliver the meals. In the event that a volunteer is unavailable to deliver a meal, Town staff will deliver it. F. Effective 9/1/04, CAO will operate the coffee and beverage program at the Senior Center. CAO will furnish coffee and/or tea to the public during the Senior Center's normal operating hours and will establish all charges to the public for this service. Coffee and/or tea will be included in the daily meal price. CAO will provide the necessary equipment and provide all coffee, tea and related products. CAO will bear all expense for the program including Styrofoam cups and will recoup all donations and fees for coffee services provided at the Senior Center. 1. In the event a financial sponsor or donor is available to support the coffee program at the Senidr Center, CAO will not incur expense or receive revenue from coffee sales unless this operating system proves to be non-cost effective. This decision will be arrived at with mutual agreement between CAO and the Town of Estes Park. Under normal circumstances the sponsorship or donation will be received by Estes Park Senior Citizens Center Inc. 2. In the event a sponsor or donor does support the coffee program, CAO will continue to purchase, order and maintain the necessary supplies in order to operate the coffee station. This will include coffee, tea bags, creamer, sugar, sugar substitute and other coffee station supplies. 3. As long as a sponsor or donor is supporting the coffee program, CAO will regularly submit invoices to the Town of Estes Park Senior Center Director who will submit a check request to the Treasurer of the Estes Park Senior Citizens Center Inc. Board. The Treasurer will prepare a check to reimburse CAO for coffee station expenses. 4. The Director will track the sponsor or donor funds monthly. If there are insufficient donor funds to operate the coffee station each month, the Director and CAO will meet to find ways to reduce costs of supplies or CAO will re-assume responsibility for the expenses related to the purchase of coffee station supplies. G. Town volunteers will continue to take telephone reservations for weekday Senior Center noon meals. The Town will continue to do intake paperwork for meals on wheels clients, and make a determination at that time as to clients' income levels for sliding scale purposes. H. The Town will furnish office space to CAO for catering business use. 1he Town is not responsible for telephone, delivery or other miscellaneous charges. II. TERM Subject to appropriation of sufficient funds by the Town Board, services under this Contract will commence January 1, 2006 and expire on December 31, 2006. In the event that the Town Board does not appropriate funds to cover the period, the Town may terminate this agreement as of December 31, 2005. . III. COMPENSATION A. The Town will pay to CAO a $2.00 per meal subsidy, payable monthly in response to invoices - issued by CAO, not to exceed $25,000 for calendar year 2006 for both congregate and meals on wheels. The Town requires that CAO use a sliding scale for meals on wheels (see Section VII). In addition to the $2 per meal subsidy, the Town will subsidize any shortfall between the $4.00 agreed upon meal charge and the actual receipts for meals on wheels not to exceed the terms in III. A. Payments will be made after the first Town Board meeting of each month in response to invoices received in a timely manner per the attached Vendor Payment Cutoff Dates Schedule. B. The meal subsidy applies only to "eligible" meals. Eligible meals are for Senior Center clients who are aged sixty (60) or over and who are Senior Center members; and to meals on wheels recipients. IV. INSURANCE CAO shall obtain, at its own cost and expense, the following insurance coverage with insurance companies licensed in the State of Colorado. A. GENERAL LIABILITY. Comprehensive general liability insurance in the amount equal to at least $150,000.00 per person and $600,000.00 per occurrence and an annual aggregate of at least $1,000,000.00. This coverage shall include, without limitation, bodily injury, property damage and products liability. B. PROPERTY AND FIRE. All risk property insurance in the amount equal to at least $100,000.00 for the kitchen, food preparation area, and serving area at the Estes Park Senior Center. C. WORKER'S COMPENSATION INSURANCE. CAO shall comply with the Worker's Compensation Act of Colorado by insuring under the Colorado Compensation Insurance Authority or under a stock or mutual corporation authorized to transact the business of worker's compensation insurance in Colorado, or by procuring a self-insurance permit from the Industrial Commission of Colorado. D. FOOD PRODUCT INSURANCE. CAO is not required to carry food product insurance. However, CAO is solely responsible for all loss or spoilage of food due to mechanical failure. E. INSURANCE CANCELLATION. All required insurance shall be continued through the period of the Contract, and each policy shall state that it may be canceled only if the Town has been notified 30 days prior to the cancellation. F. ADDITIONAL INSURED. The Town shall be named as an additional insured on CAO's Liability policies with respect to claims of third parties only. The Town, its officers, agents and employees shall be named as additional insured on CAO' s all risk property insurance policy, and shall be entitled to the proceeds as primary insurance as its interests may appear. G. CERTIFICATES. CAO shall provide the Town with certificates evidencing that all required insurance policies are in effect, that notice of cancellations will be provided to the Town, and that the Town, its officers, agents and employees are listed as additional insured on such policies to the extent required by the contract. V. TERMINATION. This Contract may be terminated for any reason upon ninety (90) days' written notice by either party. In addition, the Contract may be terminated as follows: A. Default. The following shall, unless cured in accordance with Paragraph (B) below, constitute a default: (i). The filing of a voluntary petition for protection under federal bankruptcy laws, the failure to obtain dismissal of an involuntary petition under federal bankruptcy laws within thirty (30) days after filing. (ii). A discontinuance by CAO of its business or abandonment of its activities at the Senior Center. (iii). A failure of either party to satisfactorily perform its duties and/or make any required payments under this Agreement. B. Cure. The defaulting party shall have thirty (30) days after written notice specifying the nature of its default to cure said default. C. Exercise of Termination Option. In the event of a default under Paragraph A (i) above, this Agreement shall terminate immediately upon delivery of written notice of election to terminate the Agreement. In the event of default under the other provisions of Paragraph A above, this Agreement shall terminate upon expiration of lhe cure period under Paragraph B. D. In the event that fire, flood, windstorm, tornado, earthquake or other natural disaster damages the Estes Park Senior Center to the extent that it cannot be repaired or replaced within sixty (60) days, this Contract shall be deemed to be mutually terminated, with each party to bear its own losses due to such termination. E. Upon termination of this Contract for any reason, the Town shall be responsible for payment of the invoices due to CAO for meals provided prior to termination. The Town is not liable for any vendor invoices incurred by CAO. F. Upon termination or expiration of this Contract for any reason, CAO shall promptly remove all of its equipment, raw food inventory, and other items belonging to it, promptly quit the premises, and leave premises in a condition at least as good as prior to occupancy, normal wear and tear excepted. VI. OTHER SITES OPERATED BY THE TOWN OF ESTES PARK A. The entrance into this Contract by CAO is not an expression of the Town's intent to undertake similar obligations at other Town facilities. B. From time to time, private parties or Town departments or other entities may elect to contract with CAO to provide catering services at other sites operated and rented by the Town of Estes Park, such as the Estes Park Museum. CAO has exclusive rights and responsibility to provide the catering services at the Museum with one exception: minimal packaged breakfast foods, store-bought snacks, and -- bakery items may be served. VII. CHARGES FOR FOOD SERVICES A. CAO will charge $4.00 per eligible meal (age 60 or older and Senior Center member) per congregate meal, including sales tax, for the term of this Contract. See section III.B for definition of eligible meals. - B. CAO will charge $6.00 per non-eligible meal (under age 60 and/or non-Senior Center member) per congregate meal, including sales tax, for the term of this Contract. C. The following sliding scale will be used for meals on wheels for the term of this Contract: INCOME PER HOUSEHOLD FEE TO CLIENT PER MEAL MONTHLY NET Above $1,000 $4.00 $900-$999 $3.00 $800-$899 $2.75 $700-$799 $2.50 $600-$699 $2.25 $500-$599 $2.00 $400-$499 $1.75 $300-$399 $1.50 $200-$299 $1.25 Under $200 $0.50 D. During the term of this Contract, CAO shall be solely responsible for determining prices to be charged for their private food services provided through the kitchen facilities. E. CAO will collect all charges for meal services including the Senior Center meals program and including sales tax. VIII. SALE AND CONSUMPTION OF ALCOHOLIC BEVERAGES A. The Town of Estes Park does not hold a liquor license, nor does Catering for All Occasions. All site use applicants who contract for catering services from CAO and room rental from the Town must purchase liquor from outside sources and arrange for server/bartender service. CAO does not offer bartender service. B. CAO agrees to adhere to the site use agreement and the Town of Estes Park Requirements and Rental Guidelines for rental of Town of Estes Park facilities. C. When alcohol is served at an event at the Senior Center, Museum or other Town site, at the discretion of the Town, a Town or CAO employee will be on the premises, for which an attendant fee of $20 an hour will be charged to the applicant. IX. PERFORMANCE The Town will regularly monitor meal quality and service levels. CAO shall provide meals which are acceptable to the majority of customers. CAO will be expected to exercise creativity in preparing and describing menu items. X. MISCELLANEOUS A. INDEPENDENT CONTRACTOR. CAO shall act as an independent contractor and not as an employee of the Town in providing services required by this Contract. B. SUBCONTRACTOR APPROVAL. Neither party shall enter into any subcontract for the provision of services under this Contract without prior approval, in writing, from the other party. C. ASSIGNMENT. The parties agree that they will not assign or transfer any rights or obligations under this Contract without previous specific written consent of the other party. D. COMPLIANCE WITH LAW. CAO shall comply with all federal, state and local laws and regulations governing the preparation and handling of food; and shall procure and keep in effect all necessary licenses and permits. E. EXHIBITS. The exhibits referred to in this Contract are part of the Contract and are incorporated in it. F. SEVERABILITY. To the extent that the Contract may be executed and performance of the parties' obligations may be accomplished within the intent of the Contract, the terms of the Contract are severable, and should an term or provision of the Contract be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity or of any other contract term or provision. G. WAIVER. If either party fails to enforce any term of the Contract for any instance or period of time, this failure shall not act as a waiver with respect to any other period of time or instance. The waiver of any breach of a term of the Contract shall not be construed as a waiver of any other term. H. CHOICE OF LAW. In alllitigation arising out of this Contract, the statutory and common law of the state of Colorado shall be controlling. The parties further agree that the only proper venue shall be District Court in and for the County of Larimer. I. INTEGRATION AND MERGER. This document represents the entire integrated agreement between the Town and CAO, and supersedes all prior negotiations, representations, or agreements, either oral or written. No modification, negotiations, amendment waiver or notation shall be valid unless incorporated in a written amendment signed by the Town and CAO. XI. NOTICES A. All notices, demands or other documents required or desired to be given, made or sent to either party under this Agreement shall be made in writing, shall be deemed effective upon receipt and shall be personally delivered or mailed, postage prepaid, certified mail, return receipt requested, as follows: TOWN OF ESTES PARK CATERING FOR ALL OCCASIONS Town Administrator P O Box 1200 Estes Park, CO 80517 with a copy to: Lori Mitchell Director, Estes Park Senior Center 220 4th Street Estes Park, CO 80517 .. XII. GOVERNMENTAL IMMUNITY A. The parties to this Agreement understand and agree that the Town is relying on, and does not waive or intend to waive, by any provisions of this Agreement, the monetary limitations or terms - (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, Section 24-10-101, et. Seq., C.R.S., as from time to time amended or otherwise available to the parties or any of their officers, agents or employees. XIII. ATTORNEY' S FEES A. In the event either party to this Agreement shall institute legal proceedings or be the defendant in legal proceedings for the purpose of enforcing the term and provisions of this Agreement and shall prevail in a final, non-appealable judgment entered by a court of competent jurisdiction, then the non- prevailing party shall reimburse the prevailing party for all reasonable attorney' s fees, court costs and reasonable expert witness fees incurred as a result of such proceedings. CATERING FOR ALL OCCASIONS TOWN OF ESTES PARK, COLORADO By: By: Mayor ATTEST: .. EXHIBIT A Catering for All Occasions Food Service Lunches are served at the Estes Park Senior Center Monday through Friday for at least one hour, 12:00 noon - to 1:00 pm for seniors, their guests and visitors A. Home delivered meals (meals on wheels) provided weekdays at noon to persons who qualify for this service. B. In the event of CAO's request or plan to schedule vacation days in addition to the days listed in item D, CAO shall provide adequately trained and qualified staff who normally work with CAO on a regular basis for short term vacation coverage. Notification of vacations shall be submitted to the Town seven (7) days in advance. C. The following days are excepted from lunch service: January 1 New Year' s Day May - Last Monday Memorial Day July 4 Independence Day September - First Monday Labor Day November -Fourth Thursday Thanksgiving Day December 24 Christmas Eve December 25 Christmas Day . .. TOWN OF ESTES PARK Office Memorandum To: Community Development Committee -Trustees Doylen, Levine and Pinkham From: Lori Mitchell, Director, Estes Park Senior Center Date: September 1, 2005 Re: Senior Center monthly report REPORT: 1. Strate$lie Plan Adopted: The Estes Park Senior Center Board adopted a comprehensive 3 to 5 year plan at their August 2005 meeting. Summary: "Estes Park Senior Citizens Center Inc. believes in strategic management, consistent review of the organization and looking ahead to the future. The sheer proportion in increased life expectancy and decreased disability rates of aging seniors means that the Senior Center must position itself to better meet the needs of older adults in our community. As a focal point for older adults in the community, EPSCC, INC. and the Town of Estes Park, cooperatively provide a place where older adults can find opportunity to enhance their quality of life." The Strategic Plan is designed to be a guideline of the priority issues to focus on for the next three to five years and beyond. It includes a revised mission statement, new vision and values statements and an outline of the core values areas and related goals, strategies and tasks. The strategic plan will increase our effectiveness in serving seniors and increase our effectiveness in seeking additional sources of support. The Board of Directors and the Staff will assign detailed and specific tasks from the issues and priorities and create appropriate outcome measurements or indicators to track progress of this plan." 2. General Operations: a. We are on track for 2005 to meet or exceed the budgeted revenue from programs, classes and day trips planned and sponsored by the Town of Estes Park Senior Center. This has been part of the effort to offer a wider base of programming for seniors. b. In 2005, the Senior Center board has financially sponsored these projects and improvements: i. Contributions reflected in Senior Center budget: $16,528 Dining room tile: $2500 Garden maint. $1000 Program support - $3000 Newsletter $ 650 Exterior sign $4200 Art sink project $4000 Wood floor maint. $1178 ii. Contributions not reflected in Senior Center budget: $8070 Garden improvements $3500 Coffee station supplies $ 250 Defibrillator $2200 Office Chairs $ 600 Fireplace screens $ 120 Aprons $ 300 Food processor $1100 3. Statistics: Senior Center staff continues to collect and manage data on facility and meal program use. Please see attached report reflecting statistics through July 31, 2005. ESTES PARK SENIOR CENTER - Activities and Special Events for fall 2005 • Book Club - resumes with Maggie Claiser - September 15 • Stamping workshop - make customized greeting cards with all trimmings - October 13, 1:00 pm (fee) • Colored pencil drawing class by Pat Greenberg-the first 3 Mondays in November at 1:00 pm. (fee) • "Update of Medicare Prescription Drug Program" - Eileen Hendee of the Aspen Club will come with the latest updates at 12:45 pm on September 14. • "What to do When Your Get-up-and-Go Has Gone" - a humorous program by Maureen Geraghty on September 30 at 12:45 pm "Better Speech and Hearing" with Wendy Koenig-Schuett on October 5 at 1:00 pm co- sponsored by the Estes Park Medical Center. • Aspen Club presents "Overview and Health Tips" co-sponsored by the Estes Park Medical Center on October 24 at 10:30 am • "Five Wishes" program of health care directives led by Kay Rosenthal and co-sponsored by the Estes Park Medical Center on October 25 at 12:45 pm • "Diabetes Management" by Lorinda Sipes, RD - co-sponsored by the Estes Park Medical Center on November 2 at 1:00 pm • "Memory Enhancement" by Jill Taylor of the Aspen Club on November 8 at 12:45 pm and co-sponsored by the Estes Park Medical Center • "Democracy is Not a Spectator Sport" discussion and slides by Richard Life on elections in newly democratized countries-September 8 at 12:45 pm • Grandparents Day Lunch Celebration on September 9 - with music by "Silver and Strings" (lunch fee) • Veterans Day Program on November 11 at Noon Holidav Feasts - tickets available in advance • Thanksgiving Feast - November 22 and preceded by The Great Pie Auction at 11:00 am • Decorating Party for Christmas and Holidays: All day on November 29 • Christmas Feast - Friday, December 16 Dav-Trips: • September 22: Loveland Sculpture Park and Casting Studio • October 11: Anheuser Busch Brewery and Clydesdale Farm Tour • November Denver Art Museum • December Christkindel Market at Cherry Creek As always, watch for the monthly Activity Calendars with regular programming, cards, games, exercise, cinnamon rolls, Treasure Attic, Book Club and much more. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A Town of Estes Park - Estes Park Senior Center Site Use, Activities and Meal Programs through 7.31.05 Visitors to Senior Center Senior Center Activities and Programs Attendance in number of units Attendance in number of units 2003 Total = 12,510 2004 Total = 8613 2004 Total = 16,768 2005 YTD = 5504 2005 YTD = 9779 Current Month = 1256 Current Month = 2158 (2005 is +418 from 2004) (2005 is -26 from 2004) - 1400 20000 - 1200 • 15000 - 1000 4 10000 5000 - 800 1111111111 0 - 600 - 400 - 200 111111111111 0 -#I- 2003 Total -*- 2005 YTD - 2004 Total JFMAMJJASOND - 2004 Total -0- 2005 YTD ~ - 600 - 1400 - 400 - 1200 - 500 - 1000 - 800 - 300 - 600 - 200 - 400 - too - 200 lili 11111111 0 111111111111 0 JFMAMJJASOND JFMAMJJASOND ~-•-2003 -*-2005 + 2004~ ~ -4-2003 -2005 • 2004 ~ Meals on Wheels In House Meals 2003 Total = 3188 2003 Total = 8168 2004 Total = 4017 2004 Total = 9920 2005 YTD = 2859 2005 YTD = 5587 Current month = 358 Current month = 1048 (2005 is +623 from 2004) (2005 is (-191) from 2004) Non Senior Center Sponsored Activities Combined Meal Totals Year to Date - non rental users = 828 2003 Total = 11,356 2004 YTD = 13,937 (Quilt Guild, Red Cross, SHARE, Spinners, Museum 2005 YTD = 8446 Board, Wool Market, Sister City) Current month = 1406 Year to Date - rental users (wedding, reunion, (2005 is +657 from 2004) birthday party, church dinner) = 217 '' TOWN OF ESTES PARK . Office Memorandum To: Community Development Committee -Trustees Doylen, Levine and Pinkham From: Betty Kilsdonk, Director, Museum/Senior Center Services I)ate: September 1, 2005 Re: Museum monthly report REPORT: 1. Strategic Plan Adopted: The Estes Park Museum Advisory Board and staff updated the 3-year strategic plan at their August 2005 meeting. In addition to a review of the organization' s mission statement and how it fits in with the Town' s vision and mission statements, the plan includes a snapshot analysis of the museum's current strengths, weaknesses, opportunities and threats. Eight key result areas were identified: Publicity/ Marketing, Facility, Volunteers and Staffing, Education/Programming, Collections, Exhibits, Funding, and Hydroplant. Top objectives were determined in each area. In a move toward a "dashboard" measurement system, performance measures and targets were developed for one of the objectives in each area. The Friends Board president attended this meeting and both the Advisory Board and Friends Board will participate in helping staff achieve the plan. 2. Friends Support: In 2005, the Friends Board has financially sponsored $20,000 in projects and improvements in the areas of advertising, programs, supplies, printing and newsletter, postage and shipping, exhibits, professional dues, office supplies, staff training, groundskeeping and lighting. 3. Attendance: Please see attached report reflecting attendance through July 31, 2005. 4. Upcoming Programs: Please see attached program list. ACTION ITEM: None BACKGROUND: N/A BUDGET/COST: N/A RECOMMENDATION: N/A t . . Estes Park Museum July 2005 EPM Attendance EPM Programs July gallery 7-4 Coolest Car Show 2500 attendance 1361 7-12 EP History Tour 20 7-19 Early EP Artists 60 Programs (5) 2700 7-29 Lost Inns 100 Gallery tours 0 7-30 Colorado Press Club 20 Group meetings (4) 165 meeting & program Total = 4226 Meetings YTD 2005 = 9294 7-4 Estes Park Car Club 35 YTD 2004 = 4492* 7-14 Aviation history 100 YTD 2003 = 7228 7-21 Rooftop Rodeo 20 7-28 Friends Board 10 July EPM attendance by year. 5093 *EPM reopened July 3 2004 after 4492 remodel. - 4226 3877 Hydroplant Attendance July 2005 455 - 2005 YTD 762 3302 - July 2004 348 2004 YTD 458 July 2003 312 - 2003 YTD 613 July 2002* 564 *Facility opened 7/15/02 Hydroplant Tours 7-09 Colorado Hist Soc 17 f 7-12 Colorado Renewable lili Energy Consortium 12 PY FY FY 7-17 RMNA Seminar 6 7-17 Stanley Hotel tour 3 "01 "02 .03 '04 '05 7-23 Classic Car Tour 20 ... Estes Park Museum 2005 Programs September 17 Chetey Camp Tour. Back by popular demand! Cheley Camps began in the summer of 1921 and are the longest-lived camps in the Estes Park area. The historic buildings and lodges represent outstanding examples of rustic architecture, surrounded by national forest and park service land. $3 for Museum members, $5 for non-members. Reservations required, 586-6256. 10 a.m. to 12 p.m. Septernber 17 Carousels to Cowboys: Riverside Dark Horse Dance. For years, the legacy of the Riverside Ballroom has been honored with a tribute dance. This year' s dance will raise funds for the Art Center of Estes Park and the Estes Park Museum. We will commemorate the Riverside' s country western legacy again (country western dances were held weekly at the Riverside). On Saturday, September 17% dance to the sounds of Timberline, a country western band well-known in northern Colorado. The event will be held in the Barn W at the Estes Park Fairgrounds. No experience is necessary! From 6:30-8 Susan Albers and John Waugh will teach country swing dancing including getting the beat, footwork, exchange techniques, two-step, and cotton-eyed Joe. Timberline will play from 8-11 p.m. Tickets are $10 per person and will be available at the Museum, at MacDonald Book Shop, and at the Art Center of Estes Park. September 22 Out the Back, Down the Path. Author Kenneth Jessen will enlighten the audience on the subject of Colorado's historical outhouses, showing a wide variety of structures using slides. Included in the talk is the famous two- story outhouse in Crested Butte, the hexagonal outhouse at Inter Laken, the most ornate outhouse in Colorado at the Hamill House in Georgetown, Colorado's neatest outhouse, and the nicest looking outhouse. Other outhouses include the leaning tower of "pea-zah" in Fairplay and the stone privy in Goldfield. The talk covers the history of the WPA Sanitary Privy (2.3 million of these were built by the government and a photographic tour of outhouses in North Park. Free, 7 p.m. at the Museum, 200 4th Street. October 14 The Outrageous Times of Molly Brown. A one-woman show ! A costumed actress traces Molly's life from her early childhood in Hannibal, Missouri, to Leadville, Colorado, where she met and married J.J., and finally to her days of glory in Denver and New York. Free, 7 p.m. at the Museum, 200 4th Street. October 7 "Roosevelt's Tree Army: Legacy of the Civilian Conservation Corps," exhibit opening, 5-7 p.m. Explore the enduring legacy of the CCC in Rocky Mountain National Park and the Roosevelt National Forest. During the throes of the Great Depression, this large workforce of young men tended trails and forests throughout our public lands. Exhibit open through February 6,2006. Sponsored by the Friends of the Museum and the Town of Estes Park. 4.1 1 2 N ZE 0 9 2- 66 > 1.1-1 ~3***4 44€ @ I. 2% §8 3% C C. E : 1 Il # E 2 'a 000000000 m Ir 888888880 duidLriduidLD- 2228126260 8180-01-Jee SenuaAebl uo! joedsul eA! loajoid Community Development Department Community Development Department Expenditures As of August 30,2005 Expenditures, 9008 '08 :sn6nv Jo sv 9002 '08 1sn6nv Jo sv Re;her~uuegsh &AuEgxuPse~~~es Budgeted $500,000 $627,724 $700,000 $29,463 $600,000 000'00*$ 000'008$ 000'002$ 000'00£$ 000'00 L$ 000'89£$ 000'09 LE Community Development Application Fee Revenues Year-to-Date Revenues, 8180-01-120* 'SenUeA813 000'00 LS *88'948$ 000'09$ Budgeted I l 000'00ts 000'098$ · ''', ,14,1,1, 000'091$ 000'003$ 08