HomeMy WebLinkAboutPACKET Community Development 2005-01-06AGENDA TOWN OF ESTES PARK COMMUNITY DEVELOPMENT COMMITTEE January 6,2005 8:00 A.M. Preparation date: 12/29/04 Revision date: 1/3/05 1) MUSEUM/SENIOR CENTER SERVICES: a) ACTION ITEMS: i) Request to close MacGregor Avenue from Park Lane to Wonderview July 4 for the Coolest Car Show. b) REPORTS: i.) Museum Bi-Monthly Report ii.) Senior Center Bi-Monthly Report 2) COMMUNITY DEVELOPMENT DEPARTMENT: a) ACTION ITEMS: i) Electrical Inspections ii) Birch Ruins Viewing Platform b) REPORTS: i) Monthly Building Permit Summary Report 3) SPECIAL EVENTS DEPARTMENT: a) ACTION ITEMS: i) Request from Estes Park Rally in the Rockies to hold a motorcycle rally June 1-5 at Fairgrounds ii) Request to close MacGregor Avenue from Elkhorn Ave to Park Avenue August 20th for Auto Extravaganza iii) Vehicle purchase request b) REPORTS: NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared.
Museum/Senior Center Services Memo To: Community Development Committee From: Betty Kilsdonk, Director, Museum/Senior Center Services Date: January 3,2005 Re: Request for closure of MacGregor Avenue, July 4,2005 BACKGROUND: The Friends of the Museum's major annual fundraiser is the Coolest Car Show, held on the 4" of July each year for the past six years. The Museum Friends netted about $7100 from this event in 2004, most of which came from walk-in tramc Since 9/11/2001 the show has been held at the Visitor Center/Parks Department area off of Hwy. 34. This year they will not be able to hold the Car Show in that location due to construction. To work for the Car Show, an alternative site must meet several criteria. Because it is a ticketed event, the show needs to be held in a controlled (fenced) area. The site needs a stable surface. It needs to be in a place with good public exposure, which people can walk to and walkers can see. For 2005 the Car Show organizers would like to use Bond Park (which would be fenced) and MacGregor Avenue from Park Avenue north to the Hwy. 36 by-pass. By using this section of MacGregor Avenue, the Car Show organizers feel they can control attendance and charge admission. The street would be blocked from around 9 am to 4 pm on July 4'1 Organizers have spoken with the property owners which would be affected, First National Bank and Dennis Brown, and they are OK with their driveways being blocked. Each has alternative drives to their properties. RECOMMENDATION: The Special Events Department and Police Department recommend approval of the road closure and use of Bond Park. The Police Department would like the organizers to obtain a written confirmation from the property owners acknowledging they are willing to have their MacGregor Avenue driveways blocked. 1
t ' Museum/Senior Center Services Memo TO: Community Development Committee Fron. Betty Kilsdonk Date: January 6,2005 Re: Museum Bi-monthly report Year in Review The Museum held 62 programs/tours in 2004, despite being closed for expansion from January to July 3. In its first six months the new meeting room was used about 20 times for museum programs and 10 times by other groups. January-February Programs at the Estes Park Museum Jan. 8 Hats 'n History by Colleen Estes Cassell. 2 PM. In conjunction with the Hats: The Cmwning Touch exhibit. Jan. 22 Journey into the Unknown with Lewis and Clark. 7 PM. Cosponsored by the Estes Park Public Library Foundation. Feb. 12 The Lewis & Clark Expedition Part 11: Animal Encounters & Discoveries.7 PM. Cosponsored by the Estes Park Public Library Foundation. Feb. 17 Rotary program at the Historic Fall River Hydroplant Feb. 26 Dealing with Risk: Can We Learn Anything From the Ancient Pueblos? By archaeologist Richard Wilshusen. 7 PM. Cosponsored by the Estes Park Archaeology Club. 2005 Exhibit Schedule Feb. 25 Lyman Byxbe (to Sept. 26 2005) April 17 Last day for Hats: The Crowning Touch May 13 Lost/nns ofthe Estes Park Area Opening Reception 5:00-7:00 PM Joint reception with Art Center of Estes Park (to Nov. 20,2005) Oct 7 Civ#ian Conservation Coms (to Spring 2006) Dec 2 Riverside Ballroom (to April 2006) Joint reception with the Art Center of Estes Park 1
Estes Park Museum November/December 2004 EPM Attendance November 2004 gallery attendance = 95 EPM Programs Programs/tours/meetings = 180 11-9 Elk Management 27 Total attendance + programs = 275 11-13 Arapaho history 78 December gallery attendance = 141 12-3 Hats exhibit opening 100 Programs/tours/meetings = 152 12-4 Victorian Christmas 10 Total attendance + programs = 293 12-11 Edible homestead 23 Total attendance 2004 = 8803 12-15 Pioneer Day 100 Total attendance 2003 = 9859 (at Elementary School) November attendance by year Meetings 275 11-1 car club 30 11-16 police 10 241 11-17 EPURA 10 234 11-18 Friends Board 10 166 11 -30 dept heads 15 12-1 Friends & Adv. Bd. 20 12-5 Eagle Rock School 40 - December attendance by year UU -1- - 166 293 - 234 FY FY FY FY FY 1,0 '00 '01 '02 '03 '04 - 137 . EPM Admissions -- November 2004 = $69 December 2004 = $306 -- 2004 total = $4903, 112% of budget ($4270) with 100% of year lapsed Total admissions 2003 = $3976 FY FY FY FY FY '00 '01 '02 '03 '04
Museum/Senior Center Services Memo To: Community Development Committee F.om: Lori Mitchell Date: January 6,2005 Re: Senior Center Bi-Monthly Report General Operations: In 2004, the meal programs and overall site use were significantly ahead of 2003. The attached charts reflect the final statistics for the year. It is felt that meal quality, additional programming and efforts to involve more seniors were primary fadors for increases. Senior Center Board Activitv: The Strategic Planning Committee will reconvene this winter to continue work on revised mission, vision and values statements and the related long term strategic plan. The Board will hold the annual membership meeting January 4,2005 at which by-law amendments will be reviewed and election of new Directors will occur. Programming Regularly scheduled activities, education programs, special events and day trips continue with good response as shown in statistics. A survey will be conducted in January to determine interests and ideas for future programming efforts. New programs are being added regularly with member input. A new "Drawing for Beginners" class was conducted in November and December with the instructor donating all proceeds ($1000) to a Senior Center fundraiser for sink/cabinets in the arts and crafts room. The Estes Valley Quit Guild contributed $500 to this project. Communitv Collaboration This year, we have worked to develop or maintain relationships with various community groups and agencies to support programs and services for seniors and citizens in Estes palt. United Way of Larimer CounW - funding for meal programs Volunteers of America - volunteer support services NARFE - meeting space; Red Cross - meeting space Estes Park Churches - bulletin notices on Meals on Wheels Crossroads Ministry - food donations to Senior Center weekly Food donation received from Baldpate Inn - fa112004 Public Library - Outreach Services to seniors via the monthly Book Club, special programs by Reference Department staff Girl Scouts - Bronze Award Project for Winter Blizzard Boxes - in progress Local schools and home schools - volunteers for special events and holidays Eagle Rock Schools - entertainment and work projects at Senior Center Med X - senior fitness programs Options for Healthy Living - programs Mountain Top Physical Therapy - programs Tai Chi school- senior fitness programs Church projects - adult drawing class with proceeds (drawing) EPMC Blood pressure dinics and medical programming for all of 2004 and 2005, ~~ gj~'P~JI KEZ Talk Back and Senior Focus radio shows 1 0000000000 0000000
Town of Estes Park Senior Center - Year End Report - 2004 Visitors to Senior Center Senior Center Activities and Programs 2003 Total = 12,510 2004 Total = 8613 2004 Total = 16,768 1400- 20000-, 1200- 1000 ·· - 15000- ~ 800·- - 0 2003 Total 10000- ~ 600 ··- -" . 2004 YTD 5000 -- ~ 4Oo-71- ----------- 11 200]1------------ 2 024-/I/-/-"-/-/-/-.Ip-P-q JFMAMJJASOND Meals on Wheels In House Meals 2003 Total = 3188 2003 Total = 8168 2004 Total = 4017 2004 YTD = 9920 400 1200 350- 1000- 300 800- 250 - 200-11#1 = ~!11!}ill 2004 0 2003 600- 02003 150 100 200--- 50 Ami 0. JFMAMJJASOND JFMAMJJASOND Combined Meal Totals 2003 Total = 11,356 2004 YTD = 13,937 14,000- 12,000 10,000 - 8,000 i- 0 2003 6,000--- I 2004 4,000-' 2,000-- 0- I
MEMORANDUM To: Community Development Committee From: Bob Joseph, CD Director and Will Birchfield, Chief Building Official -7 Date: Jan. 3,2005 A ' Re: Electrical Inspections -%97 Background: Electrical Inspections for both the Town and County have been performed three days a week by the State Inspector for many years now. By hiring a Combination Inspector, the Town can provide electrical inspections within the Town on a daily basis. Staff introduced this idea to the Community Development Committee last September with the hiring of Combination Inspector Ben Espinoza. The hiring of Mr. Espinoza provided the Town Building Department with a staffperson qualified to perform electrical inspections, (pending his license up date). This consolidation of inspection responsibilities will result in a more efficient and timely delivery of inspection services. Access to the Town staff to answer questions will meet or exceed the access now available to the State Inspector. The current State Inspector, Dave Cearlock is wellliked and respected; therefore this proposal does not in any way reflect dissatisfaction with his professional abilities. It should be noted that the same minimum qualifications apply to this position whether it is filled by a State employee or by a Town employee and the same code requirements apply. Electrical inspections would increase Building Department work load by 15- 20% (4 -5 inspections per day). Outside the Town limits electric inspections would continue to be performed by the State Inspector. Benefits and Budget Impact: • Providing electrical inspections with Town staff will provide better service, as the State Inspector is currently in town only 3 days per week. • Providing electrical inspections with Town staff would potentially increase Town permit revenue by 7-9% ($1,975 - $2,542 per month). Action Recommendation : The Town assumes the responsibility to perform required electrical inspections effective July 1, 2005.
MEMORANDUM To: Community Development Committee From: Bob Joseph, CD Director I)ate: Jan. 3,2005 Re: Knoll/Willows Birch Ruins platform Background: Staff has developed a preliminary design concept for a platform to be constructed in and around the ruins to allow for enjoyable access to the interior of the structure without compromising the protection of the structure or the safety of the public. This design involves an additional extension to the platform to allow people to safely enjoy the view at the south doorway. Our original estimate for the cost ofthis structure ($10,000) was low and we are requesting to spend an additional $10,000 to $15,000 to complete the design and construction. Total cost ofthe platform is expected to be $20,000-$25,000. Funding is from the Larimer County Open Space fund. The platform recommendation comes from a Historic Structure Assessment of the ruins funded by a State Historical Fund grant. The assessment was a result of the Knoll-Willows Master Plan adopted by the Town Trustees in February 2003. The plan guides the limited development of the site as a natural area and includes an interpretive foot trail that terminates at the ruins on the top of the crag. Two of the plan's stated goals are: •Preserve and maintain the historic cabin and ruins •Provide for limited public access to the cabin and ruins The ruins platform will further the Master Plan's goals of providing limited access and protecting this important historical resource, which is listed on the State Register of Historic Places. Recommendation: Staffrecommends authorizing an additional $10,000-$15,000 from the Larimer County Open Space fund to proceed with a final design and construction on a ruins platform, for a total of up to $25,000.
tifift 32 32 9 1 . 8 9 R I. h 00 #t 3 2 32 32 0 3g23??4* 2 2 31% 0 0, O BER* 32 32 §36 - 232 2 8 9 h P *Ria R E E M 32 0 USG2 2 2 $ g g ae $ f ae ae u 0 :t - 35%:Ele=* 5144442222 ./ ing* OP 91 28 i (9 8 00 > C 1- 16 - > CO 02 - 0 0 CO f (0 % Change from Va20~tion % Change from % Change from V on % Change from Va u 'on % Change from Previous Year Previous Year 2004 Previous Year January $1,232,208 $1,120,499 $1,120,941 0% $2,463,063 120% $1,635,614 $932,341 -43% June $1,000,779 $2,183,869 $1,530,578 $1,281,895 -16% %9.- 969'0692$ %*Z- 9£9'0&*'ES 098'8Ztets 60£'Zt91 £99'989'&$ JaqUIaldes %02- 5/ LE 22*'990'ES %08 L BLE'6ZZ'LS Zgk.099$ Jeq0130 %6L- Z€8'£6£'ES %09X ZL6'69L't,$ 926'14*$ 26509'ES Jaqul@AON %29- /9/'898$ 9,£'ELS'LS %Lt- 96*'£961 902'6&82$ 6£9'£;47$ 0*0'299 Ls JeqU.18000 %6 P *92'£60'EZE - 9££'89*'91$ 5/ 09 9ZZ'998'££$ 891.k,/0 /Z$ %ZZ £69'899'6 :$ 299'910'9 KS 0-1-A Total February $465,856 $458 $2,298,873 401% $628,650 -73% $595,875 April $851,783 $1,887,234 122% $4,845,488 $2,098,150 May $1,366,267 $1,783,738 $1,662,829 July $2,109,680 $1,149,536 -46% $2,158,597 $1,512,102 August $397,337 $4,050,002 919% $1,760,044 $1,700,703 $1,641,471 $2,070,690 $2,705,174 11% $832,024 -72% $1,503,447 TOWN O;,ST~mSm~;~r99g - 2004 Month Previous Year Previous Year V n Monthly Building Pe O.1.A 1!Uued 6ulpl!na6u!Plana\A@p-LUWOO\ejaA.les\\
Hogwild Productions Tim Hauder 401 S. Saint Vrain * Estes Park, CO 80517 970-290-5158 * 970-290-6200 Hogwild Productions is proposing to host a motorcycle event at the Estes Park Fairgrounds June 1,2005 through June 5,2005. Unlike traditional motorcycle rallies, we will include entertainment and activities to attract a wide range of attendees. Our venue and pricing will attract middle to upper class professionals and Christian riders to town in a week that is historically one o f the slower of the tourist season. Entertainment will consist of concerts (light style rock), motorcycle demonstrations and will be headlined by a jump over eighteen trucks by Robbie Knievel on Saturday night, this will also attract families with children. Other activities will include a consignment auction, demo rides and exhibits by industry vendors. Projected attendance is based on similar events held elsewhere and past history of attendance to similar events that have included Robbie and our concert performers. Our calendar of events and projected visitors is as follows. • Wednesday June 1, 2005 - Vendors and Robbie Arrive • Thursday June 2,2005 - Vendors complete set up. Attendance 2,000 Rally opens by noon; Local appreciation day, exhibits & small bands • Friday June 3,2005 - Exhibits, demos, bands, rides, VIP events Attendance 5,000 • Saturday June 4,2005 - AM: Auction, rides, concerts, VIP events Attendance 20,000 PM: Jump by Robbie Knievel and concert • Sunday June 5,2005 - Auction, exhibits, rides Attendance 3,000 • Monday June 6,2005 - Teardown and cleanup Total attendee's is expected to be 30,000 to 32,000, obviously with the majority to be on Saturday night. We have contacted over 10 non-profit groups and plan to allow as many fund raisers related to the event as possible. Measures have already been taken to insure adequate crowd, traffic and parking control. We have met with Police Chief, Lowell Richardson, please see attached his letter of endorsement. We will also plan to meet with the Estes Park Recreation Center and a private security firm for on site security. We will not allow any camping or RV on site. Concerts will end no later then 10pm. Demo Rides will have a determined route. Every effort will be taken to make this a desirable and fun event for the city and our attendees. We are local and want to make this a yearly event. Our commitment will reflect this goal. Thank you for your consideration
-444 TOWN OF ESTES PARK Police Department --0-4-6 0. ¥TE y•,fil ~ 1*5 9" 2:El·¥u-. 2 4--1 -446.2-19+66&**MAA-Ry; 4 471-tja' + ./ %9:...5..144*-4..1,6,//148. .,Aed >994 4 1 e...,1. f 'Fr COPY Tim Hauder 401 South Saint Vrain Estes Park, Colorado 80517 Dear Mr. Hauder, This is a follow up to our conversation regarding your inquiry concerning the possibility of sponsoring a special event "Motorcycle Rally" in Estes Park to be held at the Stanley Fairgrounds. As we discussed the police department has no significant issues for such an event being held in town. However, three areas of immediate concern are; traffic management, noise mitigation and event security. Specifically, security staffing requirements at the event site, daily management of traffic to and from the event site and noise mitigation enforcement issues for loud motorcycles traveling through the community. Our conversations concerning these issues and your responses adequately addressed these issues, as such it is my understanding that police department staff would expect to have input into the planning of this event. Should you require additional assistance please feel free to contact me at your convenience I can be reached at 577-3819. Singers\\1,, /5/ /0 -012444*422» ;Lowell Risbafdson 52~321dj== Special Events Coordinator Town of Estes Park (970) 586-4465 • RO. BOX 1287 • ESTES PARK, CO 80517 · FAX (970) 586-4496
AGREEMENT THIS AGREEMENT, made this day of 200 , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as party ofthe first part, and Estes Park Rally In The Rockies aka Hogwild Productions, as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a motorcycle event at the Stanley Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold the event on the following dates: Set-Up -June 1,2005 Event Days - June 2,3,4,5,2005 Take-Down - June 6,2005 2. First party agrees to furnish to second party the use of the entire Stanley Park Fairgrounds as herein provided. 3. RENTAL. The rental of Stanley Park Fairgrounds shall be assessed as follows: a) Access to the entire grounds for parking and staging. b) Cost for the 6 days is $8,000 plus 25¢ per ticketed person. Second party will pay to the first party $3,000 by January 30,2005 with the balance of $5,000 payable on or before
May 25,2005. The 25¢ per ticketed person will be paid by June 13, 2005 . Cancellation by the second party from January 30,2005 up to 90 days prior to the event will result in a non- refundable deposit of $500.00 and 60 days to event non-refundable deposit of $2,000.00. 4. First party shall not be obligated to provide any service, security, or equipment to second party. A Stanley Park staffperson will be on grounds during the event for any emergency maintenance. Use of gazebos, 20 X 40 tents and bleachers is included with adequate notice being given to staff. Second party to furnish a set-up map and a list of equipment needs to the first party no later than May 1, 2005. The second party agrees to provide: a) Adequate trash roll-offs/dumpsters b) Adequate port-a-lets c) Security d) Traffic control e) Staging to include sound and lights f) Medical Staff 6. The parties agree that the following provisions shall govern damages, liabilities, insurance and waivers: a) The second party shall pay to the first party the total cost of all repairs incurred by first party or its customers to repair any damage to any of the facilities, including railings, fencing, and water supply fixtures. The second party shall pay to the first party any clean-up fees including expense for trash pickup. b) The second party agrees to indemnify and hold harmless the first party, its officers, employees, insurers, and self-insurance pool, from and against allliability, claims, and demands, on account of injury, loss, or damage, including without limitation claims arising from bodily injury, personal injury, sickness, disease, death, property loss or damage, or any other loss
of any kind whatsoever, which arise out of or are in any manner connected with this contract, if such injury, loss, or damage is caused in whole or in part by, or is claimed to be caused in whole or in part, by the act, omission, error, professional error, mistake, negligence, or other fault of the second party or any officer, employee, contestant, exhibitor, representative, agent, or subcontractor of the second party, or which arise out of any workmen's compensation claim of any employee of the second party or of any employee of any subcontractor of the second party. The second party agrees to investigate, handle, respond to, and to provide defense for and defend against, any such liability, claims or demands at the sole expense of the second party. The second party also agrees to bear all other costs and expenses related thereto, including court costs and attorney fees incurred by first party, whether or not any such liability, claims, or demands alleged are groundless, false, or fraudulent. (c) The second party agrees to procure and maintain, at its own cost, a policy or policies of insurance sufficient to insure against allliability, claims, demands, and other obligations assumed by the second party pursuant to this Section 10. Such insurance shall be in addition to any other insurance requirements imposed by this contract or by law. The second party shall not be relieved of any liability, claims, demands, or other obligations assumed pursuant to this Section 10 by reason of its failure to procure or maintain insurance, or by reason of its failure to procure or maintain insurance in sufficient amounts, durations, or types. (d) Second party shall procure and maintain, and shall cause any subcontractor of the second party to procure and maintain, the minimum insurance coverages listed below. Such coverages shall be procured and maintained with forms and insurers acceptable to the Town. All coverages shall be continuously maintained to cover allliability, claims, demands, and other obligations assumed by the second party pursuant to this Section 10. In the case of any claims made policy, the necessary retroactive dates and extended reporting periods shall be procured to maintain such continuous coverage. (1) Workmen's Compensation insurance to cover obligations imposed by applicable laws for any employee engaged in the performance of activities under this Agreement.
prior written notice has been given to the first party. 7. The first party shall provide parking areas for motor vehicles and trailers at Stanley Park, subject to such rules and regulations that the first party may deem necessary. No public over night campers or tents will be allowed with the exception of authorized vendors. 8. All dogs and other small animals that are on first party's property must be on a leash and under the control of the owner or the custodian of said animals. The provisions of Chapter 7.12 of the Estes Park Municipal Code will apply to all dogs on the first party's property. 9. The first party's representative of Stanley Park is: Linda Hinze, Executive Director P. O. Box 1967 Estes Park, Colorado 80517 970/586-6104 E-mail 1hinze@estes.org 10. The second party's representative for this contracted event is: Hogwild Productions Tim Hauder 401 S. St. Vrain, Estes Park, CO 80517 970/290-6200 11. All the participants, guests and employees of the second party shall comply with the ordinances, rules, and regulations of the Town of Estes Park and the statutes of the State of Colorado. 12. Second party understands and agrees that it is an independent contractor under the terms and conditions of this agreement. As such, the second party is not entitled to unemployment or insurance benefits through the Town. Also. the second party understands and agrees that it is solelv responsible for all Federal and State income tax. FICA taxes and
unemployment insurance taxes. Second partv also understands and agrees that it is responsible for worker's compensation coverage and taxes for itself and anv employee. 13. This contract represents the entire agreement between the parts and shall not be amended by either of the parties hereto without written consent of the other party. 14. This contract shall be binding upon and inure to the benefit of the parties hereto, their respective heirs, personal representatives, successors and assigns. ' IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. PARTY OF THE FIRST PART: TOWN OF ESTES PARK BY: Attest: Town Clerk PARTY OF THE SECOND PART: f / , BY: '1 /14-9_LL Tim Hauder Hogwild Productions Estes Park Rally In The Rockies
MEMORANDUM TO: Community Development Board of Trustees FROM: Special Events Department - Linda DATE: January 3,2005 SUBJECT: Request for Closure of MacGregor Avenue, August 20,2005 Background: 9 -*A-£41 The Special Events Department and the Estes Park Car Club are asking that MacGregor Avenue between Elkhorn Avenue and Park Avenue be closed for the Auto Extravaganza on August 20th. The street would open to the public at approximately 4:00 pm. This portion of MacGregor has been closed for other events - Elk Fest 2004 and 2003 Auto Extravaganza with no difficulties. Recommendation: The Special Events Department and Wes Kufeld of the Police Department have no concerns with this request and recommend approval.
TOWN of ESTES PARK Inter-Office Memorandum January 3,2005 TO: Board of Trustees FROM: Linda Hinze and Dave Mahany SUBJECT: Purchase of Water Truck for CVB - Special Events Department Background: As discussed in 2005 - 2006 budget sessions the CVB - Special Events Department is in need of a dependable Water Truck for events at Stanley Park, the present Truck G-104 (29 year old - 1976 Ford F-600) has become undependable as the primary truck (vehicle performance as well as tank rusting issues), this truck could still be used as a backup truck during shows saving the $2,500 - $3,000 /year rental of a dependable water truck. Estimated cost to replace this vehicle with a new truck is $80,000, we have however been offered for a limited time the opportunity to purchase the water truck that we have rented the past two surnmers during the Hunter Jumper event for $48,600 as a used water truck. I have inspected this truck it has approximately 3,500 miles and appears to be in very good shape, I feel this used vehicle will perform the needs of Stanley Park and give us 15 - 20 years of service with a cost saving of $32,000 over a new purchase. Cost/Budget: Cost: • MacDonald Equipment Company (Commerce City, Co.) 2000 Ford F-650 w/2000 Gallon water tank (Used-Vehicle) $48,600.00 • New Water Truck Estimates (NO BID - QUOTE ONLY) 2005 Ford F-700 or 2005 Freightliner M-2 w/2000 Gallon water tank .$80,000.00 Budget: $CVB - Special Events Funding Plan (Explained by Tom Pickering) Costs: $48,600.00 Action: Staff recommends: Purchase of the used Water Truck from MacDonald Equipment Company for a cost of $48,600.00, keeping G-104 as a backup water truck, disposing of it at the Larimer County auction in the future when it becomes not feasible to maintain or the water tank becomes totally rusted out.
CVB Vehicle and equipment replacement 5-year plan Year 1 2005 Source of funds: Fund balance 40,000 Budgeted 20,000 VRF loan 23,367 Total sources 83,367 Uses of funds Water truck 48,600 Tractor 28,500 VRF contribution 6,267 VRF loan repayment Total uses 83,367 Outstanding amount due VRF at year end: 23,367
CVB Vehicle and equipment replacement 5-year plan Year 2 2006 Source of funds: Fund balance Budgeted 20,000 VRF loan 42,950 Total sources 62,950 Uses of funds Truck 1-ton 40,000 VRF contribution 11,267 VRF loan repayment 11,683 Total uses 62,950 Outstanding amount due VRF at year end: 54,633
CVB Vehicle and equipment replacement 5-year plan , Year 3 2007 Source of funds: Fund balance - Budgeted 35,000 VRF loan 3,583 Total sources 38,583 Uses of funds VRF contribution 11,267 VRF loan repayment 27,317 Total uses 38,583 Outstanding amount due VRF at year end: 30,900
. CVB Vehicle and equipment replacement 5-year plan Year 4 2008 Source of funds: Fund balance - Budgeted 35,000 VRF loan 20,217 Total sources 55,217 Uses of funds Tractor 28,500 VRF contribution 11,267 VRF loan repayment 15,450 Total uses 55,217 Outstanding amount due VRF at year end: 35,667
CVB Vehicle and equipment replacement 5-year plan Year 5 2009 Source of funds: Fund balance - Budgeted 46,000 VRF loan 43,100 Total sources 89,100 Uses of funds Flatbed dump 60,000 VRF contribution 11,267 VRF loan repayment 17,833 Total uses 89,100 Outstanding amount due VRF at year end: 60,933
Annual Cost Annual Cost Annual Cost Annual Cost Annual Cost 2005 2006 2007 2008 2009 6,267 11,267 11,267 13,600 18,600 Balance 6,267 17,533 28,800 42,400 61,000 Purchases Estimated Replacement Annual Life in years Cost Cost 2005 Water truck 20 80,000 4,000 Tractor 15 34,000 2,267 2006 Truck 1-ton 10 45,000 4,500 Gator 20 10,000 500 2007 - 10 5 - 2008 Tractor 15 35,000 2,333 , 5 - 2009 Flatbed dum 15 75,000 5,000 15 -