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Home My WebLink AboutPACKET Community Development 2004-02-05Revised 2-2-04 f I AGENDA Town of Estes Park - Community Development Committee Thursday, February 5,2004 8:00 a.m. 1. Community Development Committee A. 2003 International Codes 2. Special Events A. Contract Approvals - Powder River Rodeo LLC - June Series Christmas Parade Director Colorado Arabian Horse Club - July 2-4 Rocky Mntn Miniature Horse Club - June 16-20 Colorado Copper Penny H-J Show - July 22-25 B. Approval of Stanley Park Fairgrounds Master Plan C. Recommendation to Award Contract for Drainage Study at Stanley Park Fairgrounds 3. Advertising Policy Committee 4. Museum A. Museum Name Change Request B. Birch Ruins Historic Structure Assessment Contract Approval C. Birch Cabin Restoration Contract Approval 5. Group Sales A. Update Report B. End Of the Year Report - Conference Center 6. Business Development The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. AGREEMENT THIS AGREEMENT, made and entered into this day of 2004, by and between the TOWN OF ESTES PARK, a Colorado Municipal Corporation, hereinafter referred to as "Town" and POWDER RIVER RODEO LLC, hereinafter referred to as Rodeo. WITNESSETH: 1. Rodeo shall produce for Town a summer series rodeo to include six (6) performances, commencing on the 21st day ofJune, 2004 at Stanley Park Estes Park, Colorado. Performances shall be as follows: No. of Shows Dates Time 1 June 21, 2004 7:00 P.M. 1 ' June 22, 2004 7:00 P.M. 1 June 23, 2004 7:00 P.M. 1 June 28,2004 7:00 P.M. 1 June 29, 2004 7:00 P.M. 1 June 30,2004 7:00 P.M. 2. Rodeo shall furnish all supervision, quality stock personnel and equipment necessary for the seven (7) major rodeo events, including but not in limitation thereofthe following: pickup men, timekeepers, arena directors, arena secretary, announcer, soundman, rodeo music, arena and chute help, 1 bullfighter, judges, and a specialty act. Ro(leo will also have personnel on the grounds to caretake the stock for daily feeding and pen clean up from the time they arrive until the time the stock is removed from the fairgrounds. 3. The Town shall furnish chutes, rodeo grounds, and 5 chutemen. All personnel and equipment shall be subject to the approval of Town. Rodeo agrees that quality stock shall be stock ofthe same quality and condition of stock provided at other rodeos in the Northern Colorado area during the term ofthis Agreement. 4. The Town shall also furnish to the Rodeo seven (7) tons of hay and one and a half (11/2) tons ofgrain per week. 5. -Town shall deliver to Rodeo one day prior to the start of each week the sum ofFour Thousand Two Hundred and 00/100 Dollars ($4,200.00) as prize money which is to be disbursed by Rodeo, together with all contestant's entry fees. Rodeo shall collect all the Contestants entry fees. In the event that the number of shows is increased \ or decreased by the Town, the amount of prize money shall be adjusted on a pro-rata basis. 6. Town shall pay to the Rodeo for the production of said Rodeo, as herein agreed, the sum of Twenty Four Thousand and 00/100 Dollars ($24,000.00) to'be paid on June 21St. 7. Town agrees to furnish the facilities at Stanley Park for the Rodeo. 8. Town shall arrange for two EMTS at the rodeo grounds during all contests. 9. Town shall have the overall authority, control and supervision of Stanley Park, except the production ofthe rodeo portion thereof, as hereinabove provided, which shall be.under the sole supervision, control and responsibility ofRodeo. 10. Rodeo shall provide comprehensive general liability insurance with minimum policy limits of One Million and 00/100 Dollars ($1,000,000) for each occurrence and One Million and 00/100 Dollars ($1,000,000) aggregate. The policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractional employee's acts), contractional and independent contractors. The Town shall be named as additional insured on this policy. Rodeo shall furnish certificates evidencing the above insurance requirements including the addition ofthe Town as additional insured on the general comprehensive liability policy, as least thirty (30) days prior to the beginning of the rode. The Town shall reimburse Rodeo upon presentation of said Certificate for the cost ofthis insurance. Said sum shall not exceed Fifteen Hundred and No/100 ($1,500.00). The parties to this Agreement understand and agree that the Town is relying on, and does not waive, by any provisions ofthis Agreement, the monetary limitations or terms (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101 et. seq., C.R.S., as from time to time amended or otherwise available to the Town or Any of its officers, agents or employees. Rodeo understands and agrees that they are an independent contractor under the terms and conditions ofthis agreement. As such, they are not entitled to unemployment or insurance benefits through the Town. Also, the Rodeo understands and agrees that they are solely responsible for all Federal and State Income Tax, FICA taxes and Unemployment Insurance taxes. Rodeo also understands and agrees that they are responsible for Workmen's Compensation coverage and taxes for themselves and any employee. A 1 1 . 1 LETTER OF UNDERSTANDING The following shall serve as the understanding between the Town of Estes Park, hereafter referred to as the "Town", and Leslie Williams, hereinaftefreferred to as "Coordinator", regarding coordination of the 2004 Christmas Parade, hereinafter referred to as "the Parade" or "the Event". 1. The Town Will pay $10,000 to the Coordinator in return for services ag Christmas Parade Coordinator for 2004. Said sum shall be paid on November 26,2004. 2. It is understood that the services to be rendered byCoordinator include coordinating the efforts of the various entities and individuals; administering the contracting for services, equipment and personnel and submitting invoices on a monthly basis; planning the generalcharacter and presentation of the Parade; directing the general character and presentation of the Parade; directing its information; and causing it to be presented at the appointed time. The appointed time is agreed to be 5:30 pm on the evening of Friday, November 26,2004. Coordinator shall not be responsible for acts of God and conditions beyond the conirol of Coordmator, which may delay, postpone or cause cancellation of the Parade. 3. The Town agrees that Coordinator shall have option to coordinate Christmas Parades, or such similar activities and celebration as may replace the Christmas Parade, in 2005 and 2006 subject to the Town and Coordinator agreeing on the terms and conditions of the coordination of those events. Coordinator will be subject to an evaluation of quality and creativity after the 2004 Parade. 4. It is understood that the proposed budget to be submitted by Coordinator on or about March 31, will be tentative in nature, and that amounts associated with specific line items may be substantially adjusted. However, Coordinator will not contract for rentals materials or services in amounts totaling more than $25,000 wirhoutthe express written authorization of the Town. The $25,000 is in addition to and separate from the above- referenced $10,000 for services. The $25,000 shall be disbursed as set forth using the guidelines on Schedule "A". 5. It is understood and agreed that the $25,000 budget is essentially for items associated with the staging of the Parade. This includes such items as lights, generators, sound systems, stages, decorating, sanitary equipment, decorations for street and stages, purchase of costumes and props, creating and constructing sponsored floats and/or characters; obtain materials, and for labor involved in the construction of the floats and/or characters. AGREEMENT THIS AGREEMENT, made this / f day of ~Â£Â£2,4745â‚¬, 2003, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, 5'+0 bo as party of the first part, and Â£*Hc Â£67-135 /ARK *,MMORMSE, as party of the second part, . f . WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilitieS, .L.. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2004 FRIDA 1 , SU L>I J- ASATRAD,gy, JULI 3 buNDAN, CD 1-9 4 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party shall receive and be entitled to keep all receipts from the sale of LA . AGREEMENT THIS AGREEMENT, made this I ~ day of 1:32.C- , 2003, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, as party ofthe second part, andlloc.Mul Mouwm 19 M, A)1 An/Â¢Fs party of the second Ah ge. CLug (evn,Yl 14 2.3 part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make-contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2004 ~0-kd 16 0 2004 3 XAJ A , 2004 30Â«9 1 9 ' 2004 3~ 20 i 20,1 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. AGREEMENT THIS AGREEMENT, made this day of , 20 , by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, as party of the first part, andleAsi NÂ»Â»6*JÂ»Â»04~4-as party of the second ~JR42< A-h-Vw part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2004 July 22. 23. 24. 25 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party shall receive and be entitled to keep all receipts from the sale of G , 1 . MEMORANDUM To: Honorable NÂ¥ayor Baudek and Board of Trustees CC: Town Administrator Widmer From: Randy Repola 724 I)ate: February 4,2004 Subject: Stanley Park Master Plan Background: The Town Board's 2002-2004 goals include a review of the Stanley Park master plan (Goal #5). In July 2003, the Town Board approved the development of a Stanley Park Master Plan. The Goal Team facilitated five community input sessions during September 2003 meeting with individuals and interested organizations to gather input on potential uses and improvements to the Fairgrounds at Stanley Park. The input was then used to develop a master plan for the future uses and improvement of the Fairgrounds property. The Stanley Park Master Plan "schematic" (copy included) is a visual depiction of the future development of Stanley Park. The plan represents the input received that was consistent with the deed limitations ofthe property and realistic given funding constraints. In addition, the Goal Team sought a combination of flexible and complementary improvements that would allow simultaneous use by different user groups, and at other times facilitate exclusive use by large recreation or entertainment functions. Finally, this plan also reinforces our desire to continue to market the Fairgrounds as an equestrian facility. The proposed improvements to existing facilities are intended to reduce the footprint of existing equestrian operations in an effort to improve operational efficiencies and make additional land available for other recreational uses. Budget/Cost: Adoption of this master plan has no direct cost. The 2004 Community Reinvestment fund has $320,000 allocated to "Stanley Park Revitalization" which will likely be invested in cosmetic improvements to existing structures. Recommendation: staff requests consideration of the Stanley Park Master Plan. 7 \ f .1 r k -ri- - ' $ i \ 1 1:11 ' . :/1 i. _ :-w 0 1 1 '00 - c->UIDUL- - ~ ~ . ~ ~.= =Â· ~9Â·3 - - ~. ~< ~- 5~3*RS 0ot, ~XOkiddy _ __ ~ 2 1 ~ f 1 1.Ei L,--- i.u LI- 9NI>IMVd 9138 .' ...1 - . -- 1 1 N %/ -,i % & 7 3:* tu>. C./ F ... Itip . / 1 , /q}/ 2 / '- 1 - /Dr \l i , A :' t & 4- L-af r f 22| 9| ./ 1 * . E 4 ' N\,// f//1: 1 1 . :OW 1- h Â·Â· ' . I ~..../ 6 b...' -4-Â· lili ' 2. I .2 - - -i- . a: 45 4 - .t , . 1 3 : i F- 0/ Is 1,/: A W. I lÂ·* a fi~ -,9/~3 6% j - - W .-, -' I ./0 ..,/ :, / J a. 2 - 1,3 7 Â¥ 1, ., '. -' .4 4,Â· -- , \\ L lk; g e kit *; n. 1/ul,/*/Â·1 1â€¢2>Â·.d" . -- 4 r .9 0 fi f / 0 ' 1 -' -. 1... - , -' ,,' 4~~ . 5 171 , pÂ·n' iul ..,..., ., 0 aa: R' Z< g ' ; 4 09,/A 000 2 - -Â·Â·l /0 a: 9- A&07oy 1 0 . a) , 1, 23 1 I' , 0 Ji 4, 9.' ' U'- * I- / P O AvtAâ‚¬/ (5 - -. ..)** i ,uir - ..A :.AN -. ' r- 4 .. W J< I J . 1 . , JUL . . I .:-4, -/ 7- 0 - i - EO . 4..2 2. 0 - 1- . Ae- 1 01 <572 4-:--1 1, - a //6 AF - - -1 / ~i~ - 66 : 05 11 ~ IV, F , - 4 , 44 . . 1 N , .(D-,t , 750 : SE Bl.IILD~ 46 St VN 3bIV 330 4 - 73Â«SPAC ~ . MEMORANDUM To: Honorable Mayor Baudek and Board of Trustees CC: Town Administrator Widmer From: Randy Repola Date: February 4,2004 Subject: Stanley Park Drainage Study Contract Award Background: The Town Board's 2002-2004 goals include a review of the Stanley Park master plan (Goal #5). In July of 2003, the Goal Team reported that its research supported the current equestrian uses at the Fairgrounds and suggested inclusion of additional recreation and entertainment uses on the site. During revision ofthe 2004 budget, funds were appropriated for the initiation of improvements at the Fairgrounds. Included in the improvements is resolution of an ongoing water drainage problem at the Fairgrounds. The Goal Team issued a request for proposals for engineering services for a Stanley Park Drainage Study. Proposals were received from: Baseline Engineering (Golden, CO) $27,000 Cornerstone Engineering and Surveying, Inc. (Estes Park) $12,500 Van Horn Engineering and Surveying (Estes Park) $17,450 All proposals meet the minimum proposal criteria as published. Budget/Cost: The 2004 Community Reinvestment Budget contains $20,000 for engineering services for the drainage study. Recommendation: Staff (Goal Team and Engineering) has reviewed all three proposals and believes that the Van Horn proposal is the most comprehensive. In addition to the general services common in the other two proposals, the Van Horn proposal includes review of the Highway 7 CDOT studies for accuracy and applicability to the Fairgrounds. If any of the previous studies requires updating, that is included in the cost; if no updates are necessary, the total cost will be somewhat less than $17,450 (though likely not less than the Cornerstone fee). In addition, Van Horn specifically identifies the resources and data to be used in its study (GPS data, Town contour data). The cost of the Van Hom proposal is more than that of Cornerstone and substantially less than that of Baseline. Staff recommends awarding the contract for the Stanley Park Drainage Study to Van Horn Engineering in the "not to exceed" amount of $17,450. 9 A . 4. Baseline Engineering to ... Estimated COSTS and TIMELINE EJUASELINE ............,i /Â·,Ir:'rÂ·Â· . : % Formulation of Costs for Stanley Park Drainage Study January 21,2004 The following proposal gives abasic description ofthe services I anticipate you will need along with the associated fees. SURVEYING SERVICES FIELD VERIFY EXISTING CONDITIONS/BASE MAP $ 3,800 Field verification of current conditions in and around the Park. The map wililocate all existing improvements, including trees, fentes, adjacent streets and drainage features. It will also show locations of visible underground/overhead utilities, critical spot elevations and contours at 1 foot interval. The survey will be design ready for utilization by the engineer in developing plans.. CIVIL ENGINEERING SERVICES SIZING OPTIONS AND COST ESTIMATES $ 6,800 Utilizing the data from the 1985 Prospect Mountain Drainage Study and updating the base map to reflect current conditions, we will quantify drainage, identify best drainage patterns and points of concentration. An analyzation of o ffsite flows and open channel versus piped options will be performed. Included in this fee are the necessary drainage calculations for pipe or open channel. ANALYSIS OF ON-SITE DETENTION and DISCHARGE $ 7,800 Per the Cle2n Water Act, we will design and make recommendations for on-site detention and discharge. All details will comply with EPA standards and programs with regard to sediment and water quality. The analysis includes a study of the drainage basin, rainfall events, any drainage structure or facility design, and all backup ~ calculations for gutter capacity design and erosion protection. Water Quality storage and calculations and provisions will be provisioned. Included in this fee are the necessary detention pond and outlet structure sizing calculations. FINAL RECOMMENDATIONS, REPORT AND PLAN $ 7,100 This study covers all drainage items and impact of new development to the drainage basin. The report includes a discussion of the drainage basin, rainfall events, any drainage structure or facility design, and all backup calculations for gutter capacity design and erosion protection. Water Ouality storage and calculations and provisions will be required. ADMINISTRATION and REIMBURSABLES $ 1,500 This work will involve the coordination of submittal items, forms, applications a nd plans to the proper authorities, tost of prints, cost of delivery, Cost of mileage, and one site visit. NOT TO EXCEED PRICE FOR PROFESSIONAL ENGINEERING SERVICES $ 27,000 Adetailed contracttitled"Sl ANDARDÂ·FORM OF AGREEMENT BETWEEN OWNER AND ENGINEER FOR PROFESSIONAL SERVICES " tofollow. Proposed MANAGEMENT TEAM & HOURLY RATES E *ASELINE \45 r. S. . MANAGEMENT TEAM For the Town of Estes Park: Stanley Park Drainage Study Project, John McLain, PE will be the Project Lead. All correspondence with the town, coordination ofthe project design team, and design and development o f documents will be under his direction. Also, John will be in charge all sizing options and costs estimating. Richard Kujala, PLS will be responsible for all Surveying and Mapping related iterds. He will act as crew chie f during any necessary field work. He will also be responsible for the production the Base Map and any other topographic requirements. Glenn Douglass, PE will be an integral part of this project as well. He will be involved with Total Quality Management (TQM) review and with respect to sizing options and recommendations. His major roles will be early in the project and include idedtifying structure options as well as thorough review throughout the project and review of final recommendations. Kenneth Boyd, EI will be on the team as Project Engineer. His responsibilities will be quantification of runoff, design of drainage details and detention, grading, and preliminary preparation of the. drainage report. He.and John will be coordinating drafting technicians through our senior technician, Johnny Wood. He and Kenneth will be in chargf of drafting and drainage plan output. 6 HOURLY RATES Personnel Role Rate John M. Mclain, PE Project Manager $ 90.00/hr Glenn Douglass, PE Quality Control $ 90.00/hr Richard Kujala, PLS Surveyor $ 90.00/hr Kenneth Boyd, El Project Engineer $ 70.00/hr Johnny Wood Â· Project AutoCad Technician $ 55.00/hr \Ul â€¢ r Cornerstone Engineering and Surveying, Inc. \S CORNE#STONE 437 South St. Vrain Estes Park, CO 80517 (970) 586-2458 Fax (970) 586-2459 --1/4- ENGINEERING & ,0{24Â·f~ SURVEYING, INC. E-mail: ces@charter.net tÂ«ely V January 23,2004 ~k'JAN 22-2004~~u~~ Mr. Bob Joseph Director of Community Development P.O. Box 1200 --- Estes Park, CO 80517 RE: Scope of Engineering Services with Cost for the Stanley Park Drainage Plan. Dear Bob: Cornerstone Engineering & Surveying, Inc. (CES) appreciates the opportunity to submit the following Scope of Services for completing the Stanley Park Drainage Study. CES will team with Civil Resources, LLC to complete the proposed scope of work. Proiect Overview The CES and Civil Resources team (CES/CR) will update the Prospect Mountain Drainage Master Plan to reflect as-built conditions and for use as a tool in evaluating sizing and structure options for future improvements. The updated model will be based on field information and topography collected as part of this scope of services. Scope of Work A. Site Reconnaissance and Data Collection CES/CR will complete field surveying and an existing structures inventory to update the existing Prospect Mountain Drainage Master Plan. The field data will be used to complete a site map and layout of proposed improvements. This task will also include collection of existing survey information, models and other information pertinent to the project site. B. Sizing Options and Structure Alternatives CES/CR will use the updated drainage model to evaluate and size several structure alternatives to safely convey the storm flows downstream of the Stanley Park property. Several alternatives for each structure will be reviewed and presented with a cost comparison to Town staff. C. Water Quality Analysis and BMP Recommendations CES/CR will make recommendations for incorporation of Best Management Practices (BMPs) for compliant handling of stormwater and its subsequent discharge offsite per Clean Water Act standards. BMPs Will be incorporated into the site plan as feasible and appropriate to reduce sediment discharge from the site. BMP details will be included as necessary to describe proposed features. \(12 Page 2 Mr. Bob Joseph Town of Estes Park January 23,2004 D. Final Recommendations CES/CR will make final recommendations for improvements and storm water management features based on cost analysis, aesthetics and discussions and directives from Town personnel. The recommendations will include typical details, structure sizing and cost estimates for the proposed improvements. Schedule The proposed scope ofwork will be completed before June 1, 2004 as required in the Requestfor Professional Engineering Services. Cost The cost for the services outlined above are listed in Table 1. The Total cost for the project is $12,500.00 based on the attached hourly rate schedule. This scope of work does not include detailed floodplain modeling or final design of improvements. Stanley Park Drainage Study Town of Estes Park, Colorado Tota/Cost~; Scope of Services Estimate : A. Field Reconnaissance and Data Collection $4,000 B. Sizing Options and Structure Alternatives $4,500 C. Water Quality Analysis and BMP Recommendations $2,500 D. Final Recommendations $1,500 TOTAL COST ESTIMATE ~ ~ $12,500 Cornerstone Engineering & Surveying, Inc. and Civil Resourbes, LLC are pleased to have the opportunity to provide this scope ofwork and we look forward to the project. \-1 Page 3 Mr. Bob Joseph Town of Estes Park January 23,2004 Cornerstone Engineering & Surveying, Inc. and Civil Resources, LLC are pleased to have the opportunity to provide this scope of work and we look forward to the project. Please call should you have questions or concerns. Sincerely, Cornerstone Engineering & Surveying, Inc. Ad f -27- Michael S. Todd, P.E. Principal Civil Resources, LLC. fl4 112 F M Brad L. Hagen, P.E. Principal \% CORNERSTONE ENGINEERING & SURVEYING, INC. 2004 SCHEDULE OF RATES Employee category Hourly Rate Principal $100 Engineering: Project Manager/Engineer $80 - $95 Engineer Technician $45 - $55 Construction Engineer $65 - $95 Construction Field Representative $45 - $65 Planning: Plan $65 Landscape Arch itect $65 Surveying: Licensed Surveyor $85 Surveyor $55 Survey Technician $45 Survey Crews: Two Person $105 Three Person $125 Support: Computer Technician, CAD Technician $55 CAD Drafter $45 Clerical $45 Direct-Reimbursables Travel, communications, printing, deliveries, outside services, and sub-consultant services shall be reimbursed at cost plus 15 percent. Mileage shall be reimbursed at the rate of $0.36 per mile. D:\Agree 2004.wpd \9 .. Van Horn Engineering and Surveying 20 - - - i'Â·4-55122Â·1 li'OVIRRF P.Ylf~~ig~-~~=~mi*5141 -/99,1,)99,8,3,5 < - \.2.4, 2'IAK:===-u& 92,21"ME,1~ --*. 9. LAND SURVEYS- --232'- 9'Z-3~. --1 .... 4 46.--. -2- f., '94(.,--2- . - - SUBDIVISIONS - --. .Ell//11 -,Â£ Il-*. ---- alÂ» DEVELOPMENT PLANNING IMPROVEMENT PLATS STRUCTURAL ENGINEERING ,~ VAN HORN- ENGINEERING AND SURVEYING SANITARY ENGINEERINGÂ· MUNICIPAL ENGINEERING WILLIAM G. VAN HORN - COLO. PE & PLS 9485 f 1% . '9 el \ , January 23,2004 r â€¢1*' n n /7 1.E~ ~ 1 1 Mr. Bob Joseph ~s Â·-, 1 :r.\ 1 Community Development Department it \11 JAN 2 3 2004 ~ Town of Estes Park 1 lili P.O. Box 1200 Eites Park, CO 80517 L 'RE: Proposal for Professional Engineering Services Stanley Park'Drainage Study Dear Mr. Joseph: Van Horn Engineering is pleased to presentÂ· this proposal in response to your request for proposals. This is a project of great interest to the firm. Included in this proposal is a discussion of our Scope of Services (designedto me61 your request), a "not to exceed" cost proposal, a brief discussion of our personnel to be assigned to this project and ourhourly fee schedule. BACKGROUND DISCUSSION . The portion of Stanley Park included in this study lies on the downstream end of rather large dfainage, basins, which are highly urbanized. Because of the location, historically storm runoffthrough the site has been a problem. In 1985 the Town commissioned a study (Prospect Mountain (Northeast) Drainage Master Plah) that recommended drainage improvements. It is important to note that drainage onto the Park site itself was not specifically detailed. For example, sub-drainage basins B-110 and B-112 did not specifically provide discharge points at the upstream side of the Park 0.e., at Manford Avenue). Some of these recommendations have been implemented, although not. much has been done on the Park site itself. Since the time of that study, the characteristics of the Upstream watershed have changed. Some of these changes have led to increasedflooding problems in the Park. * In particular, Highway 7 has been rebuilt with increased impervious areas and the revision of the drainage system. Curb and gutter has been , placed along Manford Avenud with the result that there are now more locations with point discharges onto the Park. In response to problems resulting from the Highway 7 reconstructiont a rather:significant detention basin was designed by Van Horh Engineering and constructed East of Estes Park Lumber. The Lone Tree Apartment project has been constructed, along with many other scattered projecti which have added to the impervious nature of the upstream watersheds. The Town is in the process of revising the Master Plan for the Park, which will result in differing land.uses than envisioned in 1985. All these changes suggest it is now time to revisit and update the 1985 study. 1043 Fish Creek Road , RO. Box 456 Â· Â· Estes Park, Colorado 80517 Â· 970-586-9388 Â· Fax 970-586-8101 AN PROPOSED SCOPE OF WORK 1. GATHER BACKGROUND INFORMATION. -We propose to obtain the recent Town aerial photography and the topographic maps for the watershed area and site. This photography will be updated by field observation to obtain the most recent construction. We will obtain CDOT's Drainage studies and plansÂ· for Highway 7 (some of which we already have). We will also obtain any development Storm.Water Management Plans within the watershed from the Town.Â· All this information will be placed into the computer to provide a base map for the project. 2. PREPARE UPSTREAM STORM RUNOFF MODEL. It will be necessary to develop storm hydrographs (time history of runoff) entering the Park to adequately evaluate possibld detention storage requirements. If the CDOT's Drainage studies for Highway 7 are deemed adequate, Highway 7 can be used as an upstream boundary for the modeling effort.: If not, it will be necessary to include sub-watersheds upstreain of highway 7 within the modeling. Sub- watersheds will be defined that have-discharge points at the upstream boundaries of the Park site. Â·We propose to use the SCS TR-20 model. This is the model used in the 1985 study and is a model with which' personnel at Van Horn Engineuring have extensive experience. The,1985 study did a comprehensive analysis of rainfall statistics for Estes Park. This rainfall data will be used in the present study. Land use and othernecessary data will be prepared for the model. , The model will be debugged and runs made for Various storm frequencies. 3. DEFINE STANLEY PARK TOPOGRAPHY AND PROPOSED IMPROVEMENTS. Existing Town topography will be used as a base map for the Park. This mapping will be supplemented with GPS data acquisition to define existing drainage systems within the Park. 4. PREPARE CONCEPTUAL SITE DRAINAGE SYSTEMS. Existing drainage/flooding broblems . will be identified based on experience of Van Horn engineering staff and a meeting with Town staff. Based on this and the proposed Site Master Land Use Plan both a piped and an open channel conceptual drainage system will be proposed for analysis. Various scenarios for detention storage will be proposed. The requirements of the Clean Water Ad will be incorporated. into the conceptual design. These systems will be discussed with Town Staff to identify no more than two alternatives for analysis. 5. INCORPORATE SITE INTO TR-20 MODEL. Once these systems are identified, they will be integrated Into the TR-20 model and various scenarios run to properly size drainage structures, channels and detention basins. A single preferred drainage system will. be identified forthe open channel and for the closed tonduit systern. 6. PREPARE FINAL RECOMMENDATIONS. Given the preferred drainage systems, a conceptual grading plan, typical detail drawings, engineer's cost estimates for constructi6n and a written report will be prepared. Ten hard copies and digital files will be provided to the Town. 7. SCHEDULE. The above work can be conipleted by the Town's deadline of June 1.Â· 2004, provjded a notice to proceed is issued by February 15, 2004, ' COST PROPOSAL The above scope of work is detailed on the attached cost proposal. The "not-to-exceed" cost is $17,450. Also attached is a copy of our hourly fee schedule. 2-1 STAFF COMMITMENTS John Spooner, P.E., Ph.D. will act as Project Manager for Van Horn Engineering. He has extensive experience in urban storm water research and modeling. He has used the TR-20 model on numerous urban modeling projects going back to the 1970's. He will also be responsible for setting up the models and conceptualizing the proposed drainage systems. Paul Bennett, E.I.T. will be responsible for obtaining the watershed base map information and preparing the computerized base mapping. He will assist in preparing the model input data and running various modeling scenarios. Lonnie Sheldon,-P.E., P.L.S. will provide supervision for obtaining field survey information through the use of our GIS equipment. He will supervise the preparation of conitruclion cost information. John Spo6ner will write the final report. We ho'pe this proposal -properly reflects the needs of the ITown. This is a very interesting project to us andÂ·we.would be happy to discuss this further with you. Sincerely yours, VAN HORN ENGINEERING AND SURVEYING, INC. . , A.,0, Lonnie Sheldon, P.E., P.L.gr. 1 / v 3 President L . 1 , / / /- . 3 Enclosures . 088 8888 808 8080 88888 8888 51 500@ 1192 3&33 88928 8282 O 1.0 5 N ass@81 4464 N- 44 64 O 00 00 00 2 5 1.0 N 4 co; 4 O Lri 00 00 N 2 8 000 0 0000 000 0000 00000 0000 (4-4 1 4 4 do --- Nd#N tridoNC>1 4 06 00 N CNI - - 3 92 O 0 0000 0 0000 00000 0000 01 4 -4 1-tri U Nd .2 N 9Â·61â„¢di N (v 01.20 U) Ul 0 3 G W LU - 0-0 22 0 Of ZO E Ul 0 U. U.1 5( Ng -25 , Ill Â© *111@2 -8 'u #58 1- n. Chz B ~5 ~0Â§~o jEW . 440 W - 10-2 - 20-=5 3 =2.-am,=a *=r-maa 63 %*EELN 3%088 803%~@ga-21* 8 262 5 na =z=,6% Egati CE~Â·~- ilialitt -28%~8 & 4252 MEMul&> ~0 v 00*.:0 2>;&380 201110 NE@82 82*NÂ£ Â»zER Pra@ST EE:E*mie~ "mE88 22&22 *,Ni#d. W*m~ *Maog 1262%@:2 4d<(00 B~0!89 2.-m> O..5 uu,0-6 202Â£1= RzE-22 uj~uf#2 tizwE Zgmkg .5'/0Az LLOCa#!i- *irt 1,20RF 2~8122E ~@WEE dig@#Sts igiti~5 *:Â·m stÂ»*tti oÂ£ LJU.1 <<ZOO. 0 20<00 wo=-~- m:Es= Eali:= 8*E@w= 528~1 r N W 4 = r N W 4 0. N 04 0.- 0 4 4 4Â· E . 4 0 4 16 ' ~ - N N A ds #5 = Professiona~l~ E ;~ 1 Ta Drafti Secreta~a~ Expenses Subtotals $65.00 $560.0 00.0 LM 03 03 03 $ 02$ 0'0 L 0'0 L L (S31I=I 141'31~ 00 094'Z M 00 098 0.0 L 009 OOL 0*Z L L 0*69 ~12101. pue.te SW319AS N PROPOSAL FOR ENGINEERING'SERVICES - STANLEY PARK DRAINAGE STUDY January 23,2004 Licensed Hourly Rates INAGE MASTER PLAN PROPOSED IMPROVEMENTS S3AllVNkl311V SW31SAS 3 GATHER BACKGRO D I NFORMATION MANAGEMENT PLANS LANS FOR HWY 7 E DRAINAGE SYSTEM SNOI1VaMBINWO FIELD SURVEY Â· daNIS ly:01 Hll 31 AS 39VN SNOUVON3WWO33 $290.00 DNI133W Olland 4 f '% â€¢4-979 .r. 0,&,ELL:& f//45.1.#**:' ./ 1 / ,1 4-* 1 2.- LAND SURVEYS- - 114" -a> ...=I-1 - L 12--546 9. - -- SUBDIVISIONS - C - ab - DEVELOPMENT PLANNING IMPROVEMENT PLATS STRUCTURAL ENGINEERING VAN HORN ENOINEERING AND SURVEYING SANITARY ENGINEERING MUNICIPAL ENGINEERING HOURLY RATES Effective - January 23,2004 Engineering................... .Â·. .. ........................Principal......... ..'. $ 90.00 Licensed Professional..............$ 80.00 Senior..................$70.00 Staff....1.............$ 65.00 1-Man Field crew with vehicle and surveying - or soils testing equipment ....................... $ 70.00 2-Man Field crew withÂ· vehicle and surveying or soils testing equipment........................$ 95.00 - 3-Man Field crew with vehicle and surveying or soil testing equipment.........................$120.00 1: Man Field G.P.S. crew................ ...................$110.00 2 Man Field.G.P.S. crew.. ........$135.00 Drafting.................;............................................................. $ 60.00 General Office. ...................................... -.......$ 50.00 PRINTS Blueprints,Â·full size...................................................................$ 5.00 Blueprints, half size..................................................................$ 3.00 Mylar .$15.00 Vellum....... .....t..................................;...$15.00 Sepia.. $10.00 1043 Fish Creek Road Â· - Estes Park, Colorado 80517 Â· 970-586-9388 Â· Fax 970-586-8101 Â· E-mail: vhe@airbits.comcom 9-5 Community Development Committee Advertising Policy Committee Report February 3,2004 1. Requests for Information - Year End 2003 A. Total Requests for Information as of 12/3 1/03 were down 16.9%. Graph attached. B. Advertising generated requests for the year were down 13%. C. E-mailed requests for the year were up 34.12% with December coming in with an increase of 85% over last December. Graph attached. D. WATS line calls resumed their slide to a year-end drop of 16.8%. Graph attached. E. Collateral Distribution Report - 241,614 pieces distributed in 2003 F, Away.com/VW Touareg on-line newsletter opportunity 2. Current Projects A. Final Draft of the 2003 Conversion Study B. 2004 Event Calendar Brochure C. February Insert D, Planning for Denver Newspaper Agency On-Line campaign 2.6 *E " C 2 9 5 4 4 2 5 2 3 '11 EM 2 U.Â§ 5 9- c 1 8 5 4& - tra = 0 O SCE 0 .E * O .W E ~E= 1 9 0 5 44/4 LIG EBE 2 2 -2 C. 0, I 0= 4 2 - .- - - 6. O 3%8 C .2 E E.2 Â® E 9 co 3 2 % 2 -a i -z 7 =@ 3 Ey= 3 i f -e 0 3 . 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Lif-?4t*99; t-U~- Z O O {0 254=U es Cm- B â‚¬ 3 -* â‚¬ A ck 6 2 N 2 ..1 S & M ; A >, 16 9 2 6 2% Â£ 2 E 2:11 8 R?-9 -4.â‚¬ EÂ£W 100 - - 0- 0OEuccd= 24â‚¬4%8 #F Eaae= E2%%4 =800 5 r E U " M % 5 2 2 - J .Â·.- b O z.s,-Â·E Z - ,- 4 22 â‚¬ 0 9 5 -0 0% O 8 0 E = 2 2 -* M M I. AvolaN .3 3 V ..I 1 - 6. A >. to EE* ~ g '- d P -Efs= 0 1â‚¬32 WE c S).21 x w ~ b 8 g d % 3 - 7 2 5 = 9 8 -2 5 8 CO Â§ 9 -0 5 4 Eb g -.1 3 - w 4 2 + 0 64 0 a ip 2 9 2 -ar 5 * Fl 0.- CUc o == 5 d V 0 t.0 b Je~ 4 c K'33 MEMIEN u 1 9 2.2 3- Ofj. -2 .2 u o B 9% 3 5 .2 '2 2 0 22 7/ r- 6. V.- + R.~ =* 5 2 =.5-8 -2 4 89 2 1 W *1%4247 0 O5F a .5 2 2 5 a t.c k 0 1 W 3 F â‚¬ / .% - -, 6 q 0 - 3 -Â· - - 0 0 99 X 0 0 Z W Â·, z = E .4 .0 b & P E tE -9 *9 F 9 = .s .2 4 3 5= 9 Ne E A C b . 9 Jmag.â‚¬* fa-=.al@ 23159 CÂ© C b m C. C * icay getaways avai_ale close to home NOODU 1 [IN -rupur opm! ioJ ouPPOI al,nok J! jn o ueo sluepise el ,0,\\ 0011!1 swo[ ptic 10!SUO Xin; swodxo Kils,lpul-[O,u. tioj Aptmnbo.:J P 11!J N.10 1%!A -!1903 Sululs!Â·MID HAW)}ttAW)p Ojoiuoll U 111!Ai N 'pIlot 1 1 [ 1 0406 UOW;01:A IOOL[09 01 %}I satieyoed tfuit'Pol -sals:il *!Icq u puu IUA :will JaqUIDAON 01131 u! su 3 'uoscos XU~ Hlq!1}W 0113 }u OLUU 1!AUg lu.Im UU u tfulpnpu! SJUDAO 41!51 91} ously no mountain The civic calendar, meanwhile, bus- he most tra i ional ue 4Saual o; a *q SO!110:loid 11'U u! PO}loop oq 1 !A\ Sllut[ S,tIA\01 dio '110>al LI Estes Park, Broadmoor, ski towns am g boliday cboices S1UOS38 JI'!swy IUOJJ Otittel ICIp NOB![ID N. .IOJAO 111011 09001[0 NLIO!11.po UOOJU .lod )110.Id 041 KNOJOU Itiolj Rp KNOÂ»28-DEC. 11.2003 THE NORTHERN COLORADO BUSINESS REPORT le41 5 0!leu!;Sap Op eJOI00 Jallio pue spose ea 33 lu04 aSOON ow dod-puc-UIOILI alp inoqtinolqi )!US trICIp:1,9 'lIu JO 11,41 loadx a UBO S.IO IS IA 'UOSBOS XU }SOUI 041 day revelers wlcrIct to cdc- -udiuojou laqUIOUIO.I find t int the winter-wonderland a f many Colorado resort destina- hout the downhill Skii lit j U JO O.IOLU ea on aw tip !1 [103100-IH 0Ias-pIo JO IOO we were ki s. er time. Its not as posal 01â‚¬1!ss@loe #sow fers a varie Post-News Travel Page 1 of 3 Take it all in. F 1?~mmmEmlm@imM - Â· Itki:a iÂ· :...; At t. 1: uu Breckenridge style. COLORADO'S LARGEST TRAVEL MARKETPLACE f Vacation Deals Favorite Destinations Travel Home Winter adventures abound 1 Tickets 4 A ,; 1% E Rentals Snow accumulation varies -" - ~-Â·-Â·Â· ~-* < :Â·2: tremendously across Rocky 5. < WIn a trip to the Recreation :t: BMW X3 Freeski Mountain National Park. The Merchandise west side of the park receives *, InÂ¥;tational Local Travel Agents moisture-bearing storms first * 1 and has the deepest Â· ~~Â·{*2 -, - ~1=_L -i-â‚¬1~~i !'Â· Â· 1'1~i, accumulation of the fluffy white ~,04-4 1 04- 2 - . 1-1 Online Agents S 1 stuff. Often there is sufficient WW" kE!~ar.Â»C= I -- - ~2*-*242 ne NEWSPAPERS snow cover by late November to 0*~~~*~~~i, i'*=~~9i:~t,r ~li~39~-~ '~ Co:ofedÂ© cover rocks, logs, and other 4 1 ell, Tourism / Denver Post obstacles, making trails and 41 r 1- slopes safe for skiing and Â£ -4 # I -Â¢ 41_ -, _i.% *-ait _- f' ,- _iu~ snowshoeing. There are no ski 41 '' inns &-~ Rocky Mountain lifts in the park, so skiers generally use cross-country equipment that allows 1 Y 1. _ Resorts News them to ascend as well as descend in mountainous terrain. r M 9/*i: 8*:F F C MARKETPLACE The east side of the park, the lee side of the mountains, is relatively dry and snow ,*I -'' 1 1 WOfte ~ cover is patchy, especially early in the winter. Strong winds blow what snow falls â€ž Travel L into drifts, covering some areas but exposing others. Snow coverage is often .0,1.... "i: < 08[br - intermittent below 9500 feet. Above that elevation, steep slopes and variable 9,0ao?ky snow coverage result in challenging ski conditions. r ~ Post-News 5 Although the east side does not really offer beginning cross-country skiing, it I Jae.kpot does have a selection of trails suitable for the beginning snowshoer. The park's ~- c Snowshoe Ecology Programs offers free ranger-led walks can help you get ~ "' ,< V. 445 Moguls,com 2 started. Classes run between January and March. If you don't have your own hamu "shoes," several local stores offer equipment rentals. r 44Â©414.4&-2% F According to Phebe Novic at The Warming House in Estes Park, the best places to go for snowshoeing are the Glacier Gorge and Bear Lake trailheads. "These , = i - DitsÂ©unted areas are high, so the snow is always good and there are several short hikes in ourie the area," said Novic. "It is important to note that snowshoe destinations take F Ughts ~ longer than summer hikes. Emerald Lake from Bear Lake trailhead, though considered an easy summer hike, is a moderate snowshoe." Winter play areas, suitable for sledding, are located at Bear Lake and Hidden Estapes Valley. However, as described above, conditions are not always safe. In !. 1- Contact Us particular, when snow coverage is limited, rocks and logs may not be safely buried. Heavy use at these areas, particularly on weekends, can result in icy conditions. Condition reports are made daily and available at any visitor center. Winter in Rocky Mountain National Park is an inviting yet silently dangerous time i for hikers. The season brings short days with strong winds, low temperatures and rapidly changing weather. Be prepared forthese conditions by carrying extra clothing for layering, as well as water and high-energy food. Prevent frostbite by keeping your extremities and face well protected. Watch for the first warning signs of frostbite - a tingling, then numbing feeling. Avoid hiking in deep snow which is quickly fatiguing and creates hazardous holes for skiers and snowshoers who follow. . With proper preparation, adventurous visitors will enjoy the Estes Park area in : vt?'tual V.tatlon 0.-~ the winter just as much as the summer. coming soon 4 / http://www.postnewstravel.com/destinations.asp?id=29 1/30/200Â· 13 ..1 .6- U V, W.,1 Post-News Travel Page 2 of 3 Town of Estes www.estesnet.com; 800-44-ESTES Lodging and Attractions Stanley Hotel: -.stanleyhotel.corn; 800-976-1377 Fawn Valley Inn: 800-525-2961; www.fawnvalleyinn.com Estes Valley Resorts: 800-332-6867; www.estesvalleyresorts.com In n At Estes Park: 800-458-1182; www.innatestespark.com Ponderosa Lodge: 800-628-0512; www.estes-park.com/ponderosa.com Big Thompson Timberlane Lodge: 800-898-4373; www.bigthompsontimberlanelodge.com Valhalla Resorts: 800-522-3284; www.valhallaresortestes.com Wildwood Inn: 866-586-7025; www.esteswildwoodinn.com Black Dog Inn: 970-586-0374; www.blackdoginn.com Estes Park Bed and Breakfast Inns: www.estesparkbedandbreakfastinns.com 1/30/2004 http://www.postnewstravel.com/destinations.asp?id=29 29 Post-News Travel Page 3 of 3 Lazy R Cottages: 800-726-3728; www.lazyrcottages.com Edgewater Heights: 800-530-3942; www.estes-park.com/edgewater.com I Snowshoe Rental The Warming House: www.warminghouse.com ; 970-586-2995 Dining Hunter's Chop House: www.hunterschophouse.com; 970-586-6962 Other Favorite Destinations: 1-select- ....Ltd 11 C J http://www.postnewstravel.com/destinations.asp?id=29 %0 1/30/2004 Estes ParkY-T-D Planner Requests 80,000 72,358 70 651 - 69,610 ,. 70,000 64,778 64,395 RABA* M ~~;.~ ~ ~ ~~ 61,287 ~ *4888% 57,829 *22Â§ 60,000 -2/4 -ZE" - 4....:. ..Si188 ::;:819044 ::..::.:: ipji ij i i:~~~:,e,,-,8i~ 55,495 M : . 84/3::Â·i ~ #R / AR :mu 53,492 11% t : IEE :k : re #*i@_ 1.1.51 El Elie &81* - 50,000 - M,%4 - in:9 - &8 9 ** :N**ji &22 3 i -E> ......./: Mgs *al" 0 .8 r =%&320 2 : -:Hi. - #Al 80. /:6 / 2 40,000 -:0:*<01: - :::iii~ - Â» .: .....' ./.<. ....... .. . .X< . 1 ~: '. : 0*52 2 ; #WN': i : i .0 i:i ~ , 1 9 112:5 i& fiE~i Câ‚¬* ir:=11 5~~t Â¥3% : im M 'i 42 %4 34% L.:i ti:,.g /0 . i E i i i iii E 30,000 Â«3**i - Eil:ii - 4 i .43 8*29 3..1 1% 4 0% M i; a ES# HNE M *0 i 4% 4%%- itific@Ii @ ..4 E Eii:.ii .. i ~ if@ fy?J f j:ji~~i I:% ~ i. 4'j:Z.13 ~ 20,000 Â«54% Â»fl,~ikÂ« 2 3 22% 4*49 3 1 *Ii *UN 00$ I 1.,:7 4 N. /0 -- Mi i:Ki ~ :3* *f #i *. 0 <1 4 Mm 44 i IM ~ I.: *5Â»A : 10,000 -** -~~ 1 " *ti.% 0#42 1~*i & 2.' in 3% 4%* @1*i, 1%1% 8 %* 1 31'j %5 / 8"'110 1 * .103 i : ~ 1 hilâ€¢%%411.Itt. 5 t.: 4,52 ;#04 Mk/%*W J It 1 1 1995 1996 1997 1998 1999 2000 2001 2002 2003 December 31 3l Estes Park E-Mailed Requests for Information 25,000 20,927 20,000 15,603 15,000 T.ECTÂ· 1 13,722 â€¢ rt lÂ·ip 11,180 .+1-1-4 1..1 91.11.14'111. - - - 10,000 ::~: :1-i++46 '41Â·W - ---â€ž I 'tul" i i, - Â·-â‚¬-NIzE- r_ --Â· Â· . ' I 7,105 -3*2-' Y Lall . L 13- 2 , .1.. L *220%22 1- ..g,4--4+E 5,347 .,â€žâ€žâ€žâ€žâ€žâ€ž"ll t# '-I.' . 1 . I . 3,%62 1 -- 9 1.1.1 -1-: -.-Â· li~ ~, 'i i,!i'triru~i . I - - - lilli 1,= 1-.e.: 5,000 .%*= =35%0* ..1.1 1 ' Â·Â·Â·' 1 .:..... I. 1 --1 - 53%%3% .7'......'..'.....m'. : i-Â·IJI' -- - ' : i'lig ttilt ;Â· ....."I'./."I" :1%02%33%* - M/*0~5%55% 32%202*i 4-F #0:1;11 Ji~~â‚¬* .''- 2,799 .................' 1111.2- -1 : 1-=t 3%%113*3 .---m*m-- --- 15- iii*r 41 i ir~R.11*CU 7*t - miENE::.: 8%%*33 $/4440#YT ~j~1~14 - ._ -11:14.----- 'Jdw#W *3%%%5 -mmm - - :05%55555(5555: .,â€žâ€žnâ€žâ€žâ€žâ€ž' 1 1 Irâ‚¬-1 -. '1.11[IM,1 J . - ... -21.- :50~:ttim = - 1 1....: 1 - 00000% .mm----'. /+A.'i L"L|' :55:555555~:*555: *20Â§%50% ....---*-'-' m----m - %$$5%~55Â£%/ .mW-/Imm. - i ! KEIC<_ lk=. 1 0 lili:WI. -1.............8- 1 lilli 1997 1998 1999 2000 2001 2002 2003 Year-To-Date December 31 Estes Park Wats Line Calls 80,000 74,675 74,528 274* . ..i- 70,000 -~- 'i -,~~ : 65,9'/D ~Â· Pmff/ 62,475 .:'"114#5. 5*4*79 58,595 60,000 -*f*j '. 4%9 $/89:: ..4 ** 0%33% 4%*%% 50,000 ~- gÂ»** 55*Ex' :2*-4: 31@* 0888= =23 44,959 - .2 :i:~:: 55 *&*:22 t/Â·â€¢ . ~ 91.~.~*~~ **** {11~PÂ»3 *MB 40,000 -><?fe* - x~Â«*x de>::..Â·s .::%0:; :M:i-:':: 36,824 r-2,8 - : 9*0 0105Â§ hunHUL 31,405 i *5#0 - 580% b- *4* 30,000 -**2{ - 1 :1 ~ *** %ff@{ %50 5.:m.:A E#~1 gam@ 26,114 / Â«: >iÂ·".Â·% - - ...... .3./~&.).*- 20,000 -~~- Â·Â· R#* : *1% f~ 32 mit~1 0413 . I BEâ‚¬* '4dlilliti. %0* *72#Â·R .WMi}13 %%7 / ht ~RÂ£ .....- 1011* %*fl !%**:Bi. ::...lf:...: 4}t~?mot 0*1:%Di I = %93% -6 :*' . Râ‚¬62 ::.:+I: 4**tb+8 / 10,000 -MIN"*- .....>Â»Â»> ti*?4 WEE *%* . i 2% Iiff~ 53 0 7,3 I '. -:*WÂ¢ 2.: Â·Â·Â·Â·Â· %%* : 50 3 10% i *82 820=84 4 H./. 2 B %3% o. ..>... :f925*:ii _ .,.4.,.. - , 52-E@: 14%3%2 '< 1995 1996 1997 1998 1999 2000 2001 2002 2003 Y-T-D December 31 33 t*:44ges..:.SeN'.2.%04 >1 0 20 00 0000000 0 0 00000 0 0 (CD E b 46 ZZ f 8 .g C,C 2 3 E E 1 3 Â·Â·4 8 8 33 8 8 < O 1 k % 4 .5 3 mok; 8 M 0 4 0 0 34 Inventory FCD only: 118,808 123,000 241,808 lorado Welcome Centers 28,950 28,950 12,600 12,600 mbers/CVBs/Hotels/Corporate 10,100 10,100 9,550 9,550 3,883 3,883 123,000 123,000 I EX'Â£Â§ I Â£5'25 Elepuo poseq JUnOO) UZE.180.Id luoulnylnd APV tI9'[tZ 000'EZI tI9'81 I (telol God Satple,II JOInIE'<D :aH.InE[IMISIG 'IViol t6l 1,6 I OAJOSONPOOJUOAUI BUIUIBLUON Estes Park Collateral Distribution by Type of Use pm Total Collateral 12/31/03 Inventory Real Rockies Other Brochure V/N 107103 00Uolâ‚¬JUOOXIWOOT (00IA.Igs youz~)1~~mqI.P)SZÂ°predBIouol~~ Page 1 of 2 Peter Marsh From: yde@away.com Sent: Saturday, December 27, 2003 3:12 PM To: AGilleland@away.com Subject: Colorado: Estes Park advertisement 1 Yourdaily sponsored by ' W.Â·Â· 3.3~2mEE~~~~~~EKEE**@NE*SREÂ©Â·7Â· Escape Estes Park I--M"Cn200*00Â»Â».0Â».Â®'~0Â»7<*~~Z,Ra/R Colorado December 27,2003: Nestled in a high mountain valley at just over - . 7,500 feet, Estes Park, Colorado, is d the gateway to Rocky Mountain Â£'=1 n ---.t. 1 -2!4 - i..Â»- - =.3.-__2_- 2*--4-1-7_ National Park and a world of hiking St-21(5515//2,-23-=1Â¢*i~ trails, wildlife viewing, alpine rivers, - m il * ~: i ' 7 1 -2 - -735 -c'-=%~rd > More on Colorado --23-~Al## > Skiing Screensaver /"7112.3 -2.45 ,_IGA~ > Colorado Vacations click here to put this photo on your screen f..i send this email to vour friend ESTES PARK. COLORADO advertisement -1 - t -- - -1 11 - =11 1 - - - 1 :111 1- 1 1 3 -b *1 4*4 : - --. 1-- .lb - -. T .74*'A~Â·: # i /4-'*1.4 -. 11 11*311 e-871*L A*UU'r "+ _i- 'Â·A 111'1:164.Er CLU-12?Il--~-p, ~ 1.'I'~~ -ttipâ‚¬ l 5 7Dt~ Rocky Mountain National Park A#*fl' 14 ~ I lk-Qj~ r L al-- . ' y.!i.*Il[ 114~ ~ r 6 494 TRAVEL DEALS 11 i... ESTES PARK : Airfare Deals COE.ORADO : Hotel Deals T-7 : Last Minute Travel 71 /6 /7%1:i~ . J : Vacation Packages : Dude Ranches : Ski the Canada Rockies FREE STUFF MOUNTAIN RESORTS : Aspen â€¢ Win a Trip to Flodda â€¢ Scenic Driving Guide m Alberta Vacation : Keystone 1/30/2004 35 Page 2 of 2 â€¢ Tropical Screensaver â€¢ South Africa Guide : Lake Tahoe . Win a Trip to Tahoe Screensaver . Retire Overseas : Vail . Disney Vacation Kit . 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Privacy: Click here to read The Away Network's privacy policy. /,Apte 411~~~LL-=~El=~~Il/2/*5 V 4.11- Photo Credits : Estes Park: Todd Jirsa 1/30/2004 3L Museum/Senior Center Services Memo To: Honorable Mayor Baudek and Board of Trustees From: Betty Kilsdonk Date: 2/2/04 Re: Request to Change Museum's Name Background: In August 2002 the Museum Advisory Board began a discussion about the Museum's name. The discussion was timely because the Museum will acquire new signage with the facility expansion currently underway. Shortening the name from "Estes Park Area Historical Museum" to "Estes Park Museum" would be in keeping with our expanded mission statement, which allows for art and science exhibits and programs as well as history. (Here is our mission statement: 'The Estes Park Area Historical Museum collects, interprets and preserves local history, as well as presents exhibits, programs and events, for the education and benefit of residents and visitors of all ages.") Examples of similar museum names include the Ft. Collins Museum, the Ft. Morgan Museum and the Loveland Museum/Gallery. In the process of making a recommendation about the name change, the following actions were taken by the Advisory Board and staff: â€¢The number of Museum Friends members from the "Area" part of our constituency was determined. We have 9 members from Pinewood Springs, 13 from Allenspark, and 6 from Glen Haven. The governments of those communities do not contribute to the Museum's income. â€¢A ballot was taken at the Friends of the Museum annual meeting on October 4,2003. Of six choices and 71 votes cast, "Estes Park Museum" was the winner with 22 votes. "Estes Park Area Historical Museum was second with 17 votes. â€¢The Friends Board was polled at their December 17, 2003 meeting to determine their preference between "Estes Park Museum" and "Estes Park Area Historical Museum." The winner was "Estes Park Museum." â€¢The Advisory Board polled themselves at their January 26 meeting. The winner was "Estes Park Museum." Based on the above actions, the Museum Advisory Board made the unanimous recommendation on January 26 to change the name "Estes Park Area Historical Museum" to "Estes Park Museum." Cost/Budget: There is no direct cost involved. Changes to letterhead, etc. will be phased in. Action: Staff respectfully requests your approval to change the Museum's name from "Estes Park Area Historical Museum" to "Estes Park Museum." 1 3-1 Museum/Senior Center Services Memo To: Honorable Mayor Baudek and Board of Trustees From: Betty Kilsdonk Date: 1/19/04 Re: Request to Proceed with Birch Ruins Historic Structure Assessment Background: In November 2003 the Town of Estes Park received notification that our $7250 grant application to the State Historical Fund to fund a Historic Structure Assessment of the Birch Stone Ruins had been approved. The grant application was prepared as a result of the Knoll-Willows Master Plan adopted by the Town Trustees in February 2003. The plan guides the limited development of the site as a natural area and includes an interpretive foot trail that terminates at the Ruins on the top of the crag. Two of the plan's stated goals are: â€¢Preserve and maintain the historic cabin and ruins â€¢Provide for limited public access to the cabin and ruins City Visions of Ft. Collins has been chosen to prepare the Historic Structure Assessment of the Ruins. City Visions' familiarity with this project began when the firm was hired to work with Bob Joseph and the Knoll Citizens Advisory Council in 2002 to develop the Master Plan. Subsequent related work by City Visions included consulting on preservation of the Birch Cabin and preparation of the State Historical Fund grant for the ruins. Their project team includes Chris Koziol, Historical Architect and project manager, together with a licensed engineer from Atkinson-Noland Associates. Mr. Koziol, a registered Colorado architect and certified city planner, is the immediate past president of Colorado Preservation Inc. and teaches historic preservation and construction management at Colorado State Oniversity. Atkinson-Noland and Associates of Boulder has provided structural engineering services for federal, state and private organizations since 1975. The details of the Historic Structure Assessment as listed in the attached contract directly follow the guidelines of the State Historical Fund. A Historic Structure Assessment of the Ruins is important to the Master Plan's goals of providing limited access and protecting this important historical resource, which is listed on the State Register of Historic Places. We will use the resulting assessment as the basis for work on the Ruins for public safety and site stabilization. Cost/Budget: The cost of the Historic Structure Assessment of the Ruins is $7,250. The funds are being provided by a non-matching grant awarded to the Town by the State Historical Fund. Action: Staff respectfully requests your approval of the attached contract with City Visions for preparation of a Historic Structure Assessment of the Birch Ruins for $7250. 1 3% City Visions ..... January 14, 2004 Betty Kilsdonk Museum Director Town of Estes Park P.O. Box 1200 Estes Park CO 80517 Dear Betty, We were pleased to learn that the Town of Estes Park was awarded a grant for a Historic Structure Assessment for the Birch Ruins, by the State Historical Fund. While we have discussed the necessary scope of services in the past, this occasion provides an opportunity to affirm City Visions, Inc.'s willingness to act as your consultant on this project. City Visions is pleased to propose services for the continuing conservation of the historic Birch Ruins in the Estes Park Knoll-Willow properties. As you are aware, in the summer of 2002, a visual survey of the site was done by Chris Koziol of City Visions and Mike Schuller of Atkinson-Noland & Associates, together with Bob Joseph of the Town of Estes Park. We concluded that there was little immediate danger but that the ruin remained vulnerable to long-term deterioration. At that time, we also recommended that this important part of the Birch property would require a thorough assessment and long-range conservation plan, particularly if it were to be made accessible to more visitors. As you proceed with opening the Knoll-Willows to the public now is the time. We propose conducting an Historic Structure Assessment (HSA) for the Birch ruins at a fixed fee of $7,250. Our proposal is based on a project team consisting of Chris Koziol as Historical Architect and project manager, together with a licensed engineer from Atkinson-Noland Associates. Our proposed HSA report will meet the requirements of the CHS-SHF regarding documentation, formatting and recommendations. Specifically, an HSA for thisÂ·particular property will follow the format requirements of the SHF, but obviously stress some aspects over others, given the uniqueness of the resource. Sections 1 &2 will introduce the project and situate its importance in both an historical and programmatic context. The structure condition assessment (Section 3) will focus our efforts on careful documentation and assessment of site (3.1), foundations (3.2), structure (3.3), and exterior walls (3.4). Additionally, analysis of masonry materials (4.2) and regulatory compliance, particularly accessibility (4.5) are essential to the development and utilization of the ultimate preservation plan presented in Section 5. The final report will also include photographs & illustrations (Section 6), a bibliography (Section 7) and condition survey drawings (Section 8). Our pricing of these services is inclusive of both the investigation of the resource and the preparation of a report acceptable to the Town of Estes Park and the CHS-SHF. We look forward to working with you and the citizens of Estes Park. Sincerely, 21-21Â« 4461u-, Katherine Woods, President John Baudek, Mayor For City Visions, Inc. For the Town of Estes Park 315 S. Sherwood Street 970.224.4944 - 970.224.4543-fax Ft. Collins, CO 80521 83 *--- 00000 City Visions ..... October 20,2003 Betty Kilsdonk and Robin Stitzel Estes Park Area Historical Museum P.O. Box 1691 Estes Park, CO 80517 Dear Betty and Robin, City Visions is pleased to propose further services for the continuing conservation of the historic Birch Ruins in the Estes Park Knoll-Willow properties. As you are aware, in the summer of 2002 a visual survey of the site was done by Chris Koziol of City Visions and Mike Schuller of Atkinson-Noland & Associates, together with Bob Joseph of the Town of Estes Park. We concluded that there was little immediate danger but that the ruin remained vulnerable to long-term deterioration. At that time, we also recommended that this important part of the Birch property would require a thorough assessment and long-range conservation plan, particularly if it were to be made accessible to more visitors. As you proceed with opening the Knoll-Willows to the public now is the time. We propose conducting an Historic Structure Assessment (HSA) for the Birch ruins at a fixed fee of $7,250. Our proposal is based on a project team consisting of Chris Koziol as Historical Architect and project manager, together with a licensed engineer from Atkinson-Noland Associates. A thorough HSA is an important preservation and conservation planning tool and can be used to guide your long-term decision- making. We believe that an HSA prepared to the Standard established by the Colorado Historical Society - State Historic Fund would afford advice necessary in making those decisions. Our proposed HSA report will meet the requirements of the CHS-SHF regarding documentation, formatting and recommendations. Specifically, an HSA for this particular property will follow the format requirements of the SHF, but obviously stress some aspects over others, given the uniqueness of the resource. Sections 1&2 will introduce the project and situate its important in both an.historical and programmatic context. The structure condition assessment (Section 3) will focus our efforts on careful documentation and assessment of site (3.1), foundations (3.2), structure (3.3), and exterior walls (3.4). Additionally, analysis of masonry materials (4.2) and regulatory compliance, particularly accessibility (4.5) are essential to the development and utilization of the ultimate preservation plan presented in Section 5. The final report will also include photographs & illustrations (Section 6), a bibliography (Section 7) and condition survey drawings (Section 8). Our pricing of these services is inclusive of both the investigation of the resource and the preparation of a report acceptable to tlie Town of Estes Park and the CHS-SHF. Attached are qualifications. If you have questions, please don't hesitate to contact me. Sincerely, 1_1 &404, Katherine Woods Principal Attachments 315 S. Sherwood Street 970.224.4944 - 970.224.4543-fax Ft. Collins, CO 80521 ,\ 0 0 00000 City Visions ..... Christopher Koziol, AIA, AICP Christopher Koziol is a principal of City Visions, Inc., and is a registered architect in Colorado. He has also achieved professional certification as a city planner (AICP). He meets the experience standards of the Secretary of Interior for professional qualification as both an Historical Architect and Preservation Planner. His areas of expertise include both preservation planning and policy, and materials conservation. He is the immediate past president of Colorado Preservation Inc., and teaches historic preservation and construction management at Colorado State University. He has been the principal investigator / architect on a variety of projects including the National Park Service with the conservation of lime concrete structures at the Fort Laramie National Historic Site. 315 S. Sherwood Street 970.224.4944 - 970.224.4543-fax Ft. Collins, CO 80521 NONDESTR/an'E AND IN-SITI h'TRY<TIiRAL n'Al.liAllON e Material Properties â€¢ ~laterial Unifurinit, â€¢ Reinforcing Bar Location 7-~A a â€¢ Elin, and Void Location â€¢ Wall tie lind anchor strength â€¢ Iii-sitii stresses â€¢ Utrasonic and acoustic velocity tests Atkinson-Noland & Associates, Inc. â€¢ Impact-echo tests Consulting Engineers â€¢ Flatiack tests 2619 Spruce Street Boulder, Colorado 80302 LARGE S('ALE S'l'Rl'('rI RAL (303) 444-3620; FAX (303) 444-3239 EVAL/'ATION TESTN â€¢ Vertical and later:11 on-sile load tests â€¢ Laboratory tests %'1'RIT"I'liRAL REPAIR AND REHABILITATION Atkinson-Noland & Associates, Inc., has â€¢ Building assessment provided structural engineering services â€¢ Selection of impropriate rel)air for Federal, State, and private organiza- tee hilicities tions since its founding in 1975. The â€¢ Experimental feasibility studies for unique organization of the firm strives to nowl ntethods balance a commitment to innovative . On-site Obsenation lind quality * assurance research and development goals with direct application to problems in the field, S 191(l!(11]RAL ANALÂ¥SIS The experience and education of our professional and support staff provides a â€¢ Static :mil dynamic ;111:ilysis strong capability for handling difficult â€¢ Aonlinear finite element analysis and challenging material and structural â€¢ Nonlinear structtil,Il component engineering problems. Through ongoing :Inal"sis research and practice, the firm has estab- . â€¢ Meismic ail:ilysis lished itself as one of the foremost RESEARCII international authorities on both modern and historic masonry structural systems. â€¢ Nlaterial testing â€¢ Â· Structural testing The firm owns and occupies office and â€¢ On-site, or laboratory studies laboratory space in Boulder, Â·Colorado. â€¢ Literature searches The office is equipped with complete â€¢ Analytical studies structuralÂ· analysis and CAD software, while the laboratory can support both in- SPECIALIZED TEST EQI In]ENT house experimental studies and field â€¢ Flatjacks evaluation studies. Atkinson-Noland & â€¢ In-siti, masonry shear test . Associates, Inc., provides services to a â€¢ Multi-axial material test cells wide range of organizations including ar- . A chitects, engineers, contractors, govern- FORENSIC ENGINEERING mental agencies, historical conservators â€¢ ' Litigation support and testing laboratories. â€¢ Failure analysis Grant Recipient Project Title: Project #(assigned by SHF staff): ATTACHMENT 1 Scope Of Work The Purpose of this Project is to Conduct a Historic Structure Assessment, Including the Following Components: 1.0 Introduction 1.1 Research Background/Parucipants 1.2 Building Location/Site Plan or Vicinity Map 2.0 History and Use 2.1 Architectural Significance and Construction History 2.2 Existing Sketch Plan 2.3 Proposed UseÂ® 3.0 Structure Condition Assessment 3.1 Site â€¢ Associated Landscape Features â€¢ Parking â€¢ Archeology 3.2 Foundations â€¢ Foundation System â€¢ Perimeter Foundation Drainage 3.3 Building Structural System â€¢ General Structural System Description â€¢ First Floor Structural System â€¢ Second Floor Structural System â€¢ Roof Framing System 3.4 Building Envelope-Exterior Walls â€¢ Exterior Wall Construction â€¢ Exterior Finishes â€¢ Exterior Masonry â€¢ Exterior Appendages - Porch, Stoop, Portico, Etc. 3.5 Building Envelope-Roofing and Waterproofing â€¢ Roofing Systems ~ â€¢ Sheet Metal Flashing â€¢ Drainage System, Gutters, and Downspouts 3.6 Windows and Doors â€¢ Doors â€¢ Windows â€¢ Hardware â€¢ Trim â€¢ Finishes 3.7 Interior Finishes â€¢ Wall Finish Matetials â€¢ Ceiling Finish Materials â€¢ Floor Finish Mateiials 3.8 Mechanical Systems 43 Â·:6 . â€¢ Heating / Air Conditioning â€¢ Ventilation â€¢ Water Service, Plumbing and Sewer Utilities â€¢ Fire Suppression - Sprinklers 3.9 Electtical Systems â€¢ Electrical Service and Panels â€¢ Electrical Distribution System â€¢ Lighting â€¢ Fire Detection System â€¢ Security Alarm System 4.0 Analysis and Compliance 4.1 Hazardous Materials . 4.2 Materials Analysis 4.3 Zoning Code Compliance 4.4 Building Code Compliance 4.5 Accessibility Compliance 5.0 Preservation Plan 5.1 Prioritized Work 5.2 Phasing Plan 5.3 Estimate of Probable Cost of Construction 6.0 Photographs and Illustrations 7.0 Bibliography 8.0 Appendices â€¢ Drawings, Misc. I have read and understand that, if my grant application is accepted and funded, this will be the Scope of Work for my contract with the State of Colorado. My enclosed budget is based on this Scope of Work. 5* *All/gl, 11-4-6 3 AuthoriÂ¢Sci Signature for Grant Recipient Date Please note: Referenced structure does not contain all above mentioned items. ah - NAME OF APPLICANT: Town of Estes Park NAME OF PROJECT: Birch Ruins PROJECT # (Leave blank) ATTACHMENT 2 PROJECT BUDGET TASK Grant Cash Total Request Match Professional Services for HSA $7,250 0 $7,250 The task is to obtain an assessment of the condition of the Birch Ruins. It will include an examination of the structural condition of the Ruins: its foundation, walls, impact of proposed use, recommendations for stabilization and other necessary work based on existing conditions and the history of the structure's use and material changes in accordance with the Secretary of the Interior's Standards. This information is necessary to develop a preservation plan. TOTALS $7,250 0 $7,250 Page of pages 49 Museum/Senior Center Services Memo To: Honorable Mayor Baudek and Board of Trustees From: Betty Kilsdonk Date: 2/2/04 Re: Request to Proceed with Birch Cabin Restoration Work Background: A Scope of Work for restoration of the Birch Cabin was prepared by City Visions of Ft. Collins in December 2003 at the request of the Town (attached). The Scope of Work was prepared as a result of the Knoll-Willows Master Plan adopted by the Town Trustees in February 2003. Two of the plan's stated goals are: â€¢Preserve and maintain the historic cabin and ruins â€¢Provide for limited public access to the cabin and ruins The Scope of Work was reviewed by Bob Joseph and Museum staff. While the amount of work is not extensive, it is crucial that it be executed by a skilled craftsperson with sufficient experience and training in historic preservation carpentry. A working familiarity with the Secretary of the Interior Standards for Preservation Treatments is also crucial. For these reasons, we would like to hire Sterling Holdorf to perform the activities specified in the Scope of Work. Mr. Holdorf, an Estes Park resident, oversees all historic preservation projects in Rocky Mountain National Park. He has worked on historic preservation projects at several National Park sites. For this project he would be hired as a private contractor. Mr. Holdorf has visited the site and reviewed restoration needs with Historic Architect Chris Koziol of City Visions. He does not have a Town of Estes Park business license but will obtain one if he is contracted to do the work. The attached agreement has been reviewed by Greg White. Cost/Budget: The cost of preservation work on the Birch Cabin is not to exceed $14,585 ($12,155 plus a 20% contingency of $2,430), exdusive of reestablishing electrical service. The money is budgeted under Larimer County Open Lands 220-4600-462.35-60. Action: Staff respectfully requests your approval to contract with Sterling Holdorf to perform restoration work on the Birch Cabin per the attached Cost Proposal and Scope of Work. 1 . COST PROPOSAL FOR RESTORATION OF BIRCH CABIN - ESTES PARK Prepared on 11/24/03 by: Sterling Holdorf 2208 Eagle CliffRoad Estes Park, CO 80517 970.586.7351 Dear Sir or Madam: The following cost proposal is for work to be done on the historic Birch Cabin owned by the Town ofEstes Park. All work will comply with the Secretary ofthe Interiors Standards for the Treatment of Historic Properties and follow the scope of work provided for this project. 1. Site work- . $402.00 2. Reconstruct porch and railing- $2,613.00 3. Building envelope- $3,519.00 4. Roof- $5,391.00 5. Building interior- $230.00 6. Interior cleaning- $250.00 TOTAL- Â· $12,155.00 Depending on the depth of frost in the ground the site work may have to be completed in the Spring of 2004. Deduct $250.00 if power will be available on site. (Cost of generator rental.) Thark you for the opportunity to bid on this project Respectfully submitted Sterling Holdorf 41 .. Birch Cabin - Estes Park Proposed scope of work for site/building contractor. Items 1 -5 should be priced separately in a letter of offer. The Town will consider either a fixed- price offer, or a guaranteed maximum price with proper accounting of labor and materials. Note: Italicized section reflect clarifications to scope made subsequent to November draft scope. General conditions â€¢ Access to site, storage of materials, project schedule, work times, etc. to be coordinated with Town of Estes Park project manager. â€¢ Contractor will immediately report all potentially hazardous conditions at the site to the project manager. â€¢ Contractor will access site by hand carrying (carting) materials in and out. No heavy equipment. â€¢ All debris from construction and site work is to be removed and disposed ofby Contractor. â€¢ Coordinate work with electrical contractor and/or other contractors under separate contract(s). 1. Site work â€¢ Minimally regrade around east side to divert water and improve drainage. Care must be taken to protect tree roots. â€¢ Raise grade at inside corner ofkitchen, main building. â€¢ Remove vegetation around foundation, including small pines at the north side of porch. â€¢ Clear "duff' around cabin and out buildings. â€¢ All work requires minimum site impact. â€¢ Separate add alternate: Reshingle roof and replace in-kind deteriorated wood near grade of outbuildings. Scope Review DRAFT 12/3/2003 NOT FOR CONSTRUCTION 4% 2. Reconstruct Porch and railing The existing porch is in poor and I. .......4=* deteriorated condition. â€¢ Deconstruct and remove existing ~: . - .1,;0140. ...1 ' .. 441 .1 0, porch. Individual wood members - 2-419' ,17--~ in excellent condition may be - 'le'll//9/180*4&21%12*741/45 salvaged for incorporation into -.=....I..=/,/&.....&1--I<. -I ./ - the reconstruction upon approval '<Wilit.#&*44:i,4-2-1 of Architect. . 4,/W/'/*mi.'- -:-~49*le:44' tit,-t.*Y'f.....;4: S â€¢ Construct porch deck to match . 'pAD:>. 5/04,4,-Wivt:4'eÂ·: - .~jÂ·.44 physical evidence of existing porch deck. Approximate size is * 11 . - .... 'A~*4*t-?3~NU*f 5'6" X 26.' Non-exposed joist ,- 7 -*Lf ~Â·33--44:0Kt3'Â·'r "~ip~i~'~~f members are to be treated E,r-:~7 Â»*02.2.:521,1.47'Â«4 lumber. Allexposed sawn wood >2Â¢4Â£7&,*c....~C,â€¢.1,-:h.... Â· . 41,.-: 47... i :i'4.2, .?*24. material (including a fascia covering treated joist material) is to be locally harvested and sawn, matching existing circular saw pattern. Match existing fastening hardware (e.g., nails, screws etc.). â€¢ Construct railings (west side of porch, approx. 26', south side ofporch, approx. 49 to match physical evidence of existing railing. Wood is to be fire / beetle killed roundwood with bark left on for railings. Joinery, tooling and hardware to match existing. (Note: North railings will not be reconstructed.) â€¢ Build and grade accessible (ADAAG compliant) transition incline at north end of porch. (Detail to be furnished by Architect.) 3. Building Envelope The overall condition of the building envelope appears good. â€¢ Inspect, and secure all existing door and window hardware. Report need for replacement of hardware. â€¢ Repair vandal damage to 9.cÂ·uk&â€¢C~A front door andjamb. D, 04. I ~ , 449 1 4,1, *44 6~ . W...r. Consolidate, repair and/or 4 - replace lowest 1' (approx.) of ~ , '.itâ‚¬ jambs, trim, and comerboards JV ... near door on south side of ~' 0 .4 b.2 2 7.-Â·v building. Assure positive , 4.217.. ' drainage upon completion. ~ . â€¢ Rebuild or replace screen 3-fi.*>1{81 door in-kind. . 7 7..9,#JÂ»27 1 -/ . East wall kitchen slider sash G#i;*.?19. . to be replaced in-kind with ~0*J~. - ; 4324/19 9â€¢ ;11Â».Â·kÂ·Â·Â·Â·EÂ·.t Â·.p i matching muntins. Include 14*Â· s ..1-17;11': -9 C tÂ·..'Â·-Â·Â· *i-it?:13Â·1*..4.4,/..- '..f ...SHUÂ·T new screen. Scope Review DRAFT 12/3/2003 NOT FOR CONSTRUCTION 49 . â€¢ Replace / reglaze broken panes on south wall (eastern . 2- i E-'4.- - most) window. Check all - i glazing, reglaze where necessary. (Assume 25% .9- , 0."+Trb#eLI-*Al.---48 reglazing). :I'lliaa.6.P- -4 f ' -41*3 - 243/ =Â¥"":pr ~0~guzz=, p-~1~ ti-,44 'â€¢*Eat'-1#,41 Juceie I tLS~1Â¥.pr- - 4.MLIC. -7*fL â€¢ Check and secure all shutter +I--++44 Jwil ....qp., 2.-I - r : 13â‚¬,4 ~ r=-ct--1'1=1.6~ hardware. â€¢ Inspect all horizontal log .1/1/*-B,3 9, 2 . '9*,t i surfaces andjoints. Chink and -'ty-*44-4--A.-~-2- t.Â©t- --44*t r -4 I , - 4'4424 F Daub where existing daubing 7, -2 4 1 is loose, delaminated or . . deteriorated. Assume 20% of - daubing to be repaired. I , Vh:.1.6 4. Roof Wood shakes are aging and failing in several instances. Also, visual inspections revealed improper use of building paper underlayment. â€¢ Re-roof using new wood Elll#*.~. shakes to match existing. Assume 8 squares. (Confirm ~ quantity before beginning.) â€¢ Inspect and assurne '- -1- 12 ./:--2--1:Â·Mt--Â·_fÂ·Â·L:i..;' j;,72-'Â·Â·Â·,fij ./il.._-,-tr Â· replacement of deteriorated ~- -- -:~-- Â·gEILÂ·{e a.- ----ay -Â·z-7--1 Â·De-<4 - ,-Â· 7-WH decking at 10% o f roof area. 4-/*06 - 'Â·Â· I-Ii.-243~~-*LUÂ«f-=5 :c-=2-iitl411& â€¢ Inspect all rafter tails and 1%LI/~- -.;------ -- other structural members for Â«4 evidence of deterioration or '. 6 possible failure. Report all u suspect conditions to '. I :2iA Architect. - â€¢ Flash and counter-flash chimney. Reuse existing hip and ridge caps. â€¢ Inspect chimney mortar j oints. Report condition to Architect. â€¢ Paint chimney to match existing. Scope Review DRAFT 12/3/2003 NOT FOR CONSTRUCTION 5. Building interior er-'*94*~pÂ» .90 .Â·t/Â®Â»Â»UÂ», 0 â€¢ Repair (rehammer and 1- ~ *%4:'b-1.. 2.''tP;$4*ti*> :t. f %11*Â¥Nâ€¢4/ 22- Â·v ~uk'39*9*.'.':i:~,C .>. ~ f 4%14&4~1Â«53*002 ~11 reattach) copper sheeting at L kitchen sink. M":fÂ·./3-4 ).1.41 .{f-jitkjibllyi~t~'.1} S t- -- 12 1,N t Â·Â·~Ni.45526240'...$=tia - Â«*.11=1.'*4>':~~t.~ .2 â€¢ Inspect surfaces and finishes. Â· Â· 1 ...Clivt %Â»DÂ» 't; 5.. ./t~â€žr>.;29%44% . Report indications of - %-7 0 -0 ..,4...~p:-9.wa,~-6 deterioration or damage to ~.~ . 1 4.r Â·Â·- .. 4,â‚¬7.3-i- . . . F /*.G~ / 1>iÂ·~ 'Il /. Architect. 1 2 â€¢ Separate add alternate: */44. -,nAV, P Â· =...4Â«Â· S. s) j. 241 9,1Â·.37 ...~..510-k ., Clean interior 4?.717Â£4~;~~42 ~* ~ - 19 :.t.~12...-r .., r~ f . 56., id/- : * 1- c 3: *-2 2*3%9*e~ Â· ..Milk*2>1444.-11 - 111. j.41--4-:119. V 7116*43â‚¬142%,2" 9 .pu Â· - ,-rÂ«%15.Â· I K . Â·. i Â°04400<0,'. ,Â· ~ , y* ,:9 >.Â·r.~ 7Â» .j.>+ .*03.11'~~"~~~~~~~ rt'~; ~~ .. : It, J-'V'.i.f~(1.14Â»4{74.-- I~{ji:~.~-,3 2:-i <44 Scope Review DRAFT 12/3/2003 NOT FOR CONSTRUCTION St . 1 i D ) D I) City Visions ..... December 5,2003 Ms. Robin Stitzel Estes Park Area Historical Museum 200 Fourth Street Estes Park, CO 80517 Dear Robin, It was good to meet with you again on Wednesday regarding the Birch Cabin. As per our discussion, l am writing to summarize our meeting and suggest the next steps. The draft scope of work for the Birch Cabin (attached) has been refined to the point that it reasonably reflects the type and degree of work required to meet the Town's objectives in restoring the cabin. As I have suggested in the past, while the amount of work is not extensive, it is critical tMat it be executed by a skilled craftsperson with sufficient experience and training in historic preservation carpentry. A working familiarity with the Secretary of the Interior Standards for Preservation Treatments is also crucial. Hence, I strongly urge you to consider hiring Sterling Holdorf to perform this work. After meeting with him at the cabin and discussing the work program & methods with him I am confident that he has provided a fair, reliable, and complete preliminary cost estimate for the services proposed in the scope of work. At our meeting, we also clarified several additional questions: 1. The scope of work addresses the amount of work that can be reasonably determined without excessive destructive investigation. However, as with all preservation projects unknown conditions may become apparent as the work progresses. We've anticipated and address this in three ways. First, work items of known work, but of uncertain quantity, (i.e., reglazing, roof decking replacement, redaubing), have been assigned an expected extent of work, with provision for adjusting quantities and pricing up or down as field conditions dictate. Second, instructions to the Contractor require promptly reporting all unexpected conditions to the Architect. Third, and necessary for making the first two provisions work, 1 recommend that the Town make an adequate construction contingency fund available for addressing unanticipated conditions. I recommend 20% above the Contractor's estimate. 315 S. Sherwood Street O 970.224.4944 - 970.224.4543 fax O Ft. Collins, CO 80521 31 .. ) 43 -) 41 3 City Visions ..... 2. The contractor's estimate does not include (or price) reestablishing electrical service to the cabin. As per our meeting, the Town will investigate options for reestablishing service to the cabin. It is assumed that an electrician will be required to both make the service connection and check the internal distribution system. As part of City Visions scope of services I am prepared to meet with theelectrician on site to discuss preservation issues related to providing electrical service to the cabin. 3. Insurance and bonding requirements were not established at the time of the estimate, hence, cost either directly to the Town, or through the contractor must be added to the final estimated price. I believe the estimate provided by Sterling Holdorf ($12,155) reflects a fair price for the work under consideration. However, due to the nature of the work, 1 suggest that the Town reserve an additional 20% toward a construction contingency ($2,430), for a total of $14,585 for work on the cabin exclusive of electrical. Also, please keep in mind that this amount does not include insurance or bonding costs to the contractor. I look forward to continue working with you on this exciting project. Sincerely, A C LJ.rihvp 41 Chris Koziol, AIA 315 S. Sherwood Street O 970.224.4944 - 970.224.4543 fax O Ft. Collins, CO 80521 93 , I Sterling Holdorf 2208 Eagle Cliff Road Estes Park CO, 80517 Phone 970-586-7351 OBJECTIVE: To use my historic preservation knowledge and skills to restore the historic Birch cabin by following the Secretary of the Interiors Standards for the Treatment of Historic Properties. QUALIFICATIONS I have 14 years experience in the construction trade. I began as an entry-level carpenter and am currently an Exhibit Specialist (Restoration) with the National Park Service. In my current position I supervise a crew of three to ten workers doing historic preservation work on historic structures throughout Rocky Mountain National Park. It is my responsibility to see that all work follows the Secretary of the Interiors Standards for the Treatment of Historic Properties. I have worked on historic preservation projects throughout the National Park Service including projects in Gulf Island National Seashore, Florida; Harpers Ferry, West Virginia and Fort Clatsop National Monument in Oregon. In addition I have instructed workshops on historic window restoration for Colorado State University, Colorado Preservation Incorporated and the National Trust for Historic Preservation. I work with historic architects and the State Historic Preservation Office (SHPO) to see that projects are completed satisfactorily. EDUCATION 1988 High School Graduate, Cornerstone Christian Schoo/, Fort Collins CO 1999-2001 Preservation and Skills Training Program, Historic Preservation Maintenance Worker, Fredrick Maryland EMPLOYMENT 1990-1997 Summer seasonal. trail crew. Rocky Mountain National Park Served as a crew leader from May thru September maintaining and building trails and bridges. 1991-1995 Carpenter, Gregg Construction, Estes Park Worked as a carpenter from October thru April. During this time I learned all manner of carpentry skills from framing to finish carpentry. 1996-1997 Carpenter, West Construction, Estes Park Worked as a carpenter from October thru April. During this time I learned all manner of carpentry skills from framing to finish carpentry and remodeling. S 4 I , I 1998-2000 Historic preservation maintenance worker, Rocky Mountain National Park Worked exclusive/y on restoration, preservation and rehabi/itation projects. During this time / supervised other maintenance workers and volunteers doing historic preservation work. 2002-2003 Exhibit Specialist (restoration), Rocky Mountain Nationa/ Park I currently oversee all historic preservation projects at Rocky Mountain National Park. l write proposals for funding, p/an projects schedule personnel, order materia/ and supplies. oversee all work and am responsib/e for quality control. References are available upon request. 51 Â·. . f TOWN OF ESTES PARK , t._all. - 'RO-~415 *Aen: A e4052.-/ 32{Â· Â»I., -*-*c.+fre v.-KWL 61 ~/r.* .4=j- 6 UW,44+23-4,9 1 ~et,~%4~ 93 4,7 5 -,41% fi*~t~~ 994'42:~ .1 4.4.... â€¢4~Vu.i~k--%-2* '42Â£~u Â£*" ''f // r k.4,-6.12,Â»40- 1 If It./r 444*41* I '41 February 11,2004 Mr. Sterling Holdorf 2208 Eagle CliffRoad Estes Park CO 80517 RE: Cost Proposal for Restoration ofthe Birch Cabin Dear Mr. Holdorf, We hereby accept your proposal for preservation of the Birch Cabin dated November 24, 2003 (attached), as approved by the Town of Estes Park Board of Trustees. Your work must comply with the 12/3/2003 Scope of Work developed by City Visions. Total materials and labor compensation shall not exceed $14,585 (your cost proposal plus 20% contingency fund). Work is to be completed by August 31, 2004. As an independent contractor you are responsible for all self-employment expenses including FICA and insurance. This contract is contingent on your obtaining a business license with the Town of Estes Park before commencing work. This signed letter will serve as a formal contract between the Town o f Estes Park and Sterling Holdorf, private contractor. Betty Kilsdonk Sterling Holdorf Town of Estes Park 54 http://www.estesnet.com (970) 586-5331 â€¢ RO. BOX 1200 Â· 170 MAC GREGOR AVENUE â€¢ ESTES PARK, CO 80517 â€¢ FAX (970) 586-2816 . t. ESTES PARK CONFERENCE CENTER 2003 YEAR END REPORT The Estes Park Conference Center has completed its thirteenth year of operation; promoting conferences to the Estes Valley during the offpeak or "value season". The Colorado economy continues to show aslow turn around from the crippling effects of9/11. Travel has been affected on many levels, including corporate and business-related travel. This in turn affects group business, which affects our corporate, association, SMERF, government and non-profit markets. The EPCC hosted 69 conferences in 2003, which equated to 7,998 conference attendees. This was a decrease in 10 groups and 2,046 attendees. The community has continued to use the EPCC with 40 groups in 2003, attracting 12,045 attendees. We were just three groups shy of the previous year, though a loss of 2,540 local participants. These numbers can be justified by several factors: -travel has decreased both in number of groups holding out of town meetings. -while organizations are still holding meetings, attendance numbers have dropped significantly -EP (local) groups are not affected as severely, as they do not incur travel expenses for local functions -the Holiday Inn was in process of a $3million room renovation in spring creating a period when the majority of guest rooms were off-line. Groups requesting large amounts of on-site lodging were forfeited for several months while the renovations were in progress. This decreased group bookings and attendees numbers. 2001-2002-2003 Attendance Figures: CATEGORYIYEAR 2001 2002 2003 Number of conferences 75 79 69 Number of Conferees 10,098 10,044 7,998 Number of Civic Users 14,753 14,585 12,045 Conferees Spending $4,725,000 $4,670,460 $3,761,059 The facility is in good condition, though some furniture will be replaced within the next few months. The pre-function space requires some new chairs, a table and a few lamps. The Holiday Inn has done a good job ofmaintaining the facility. The carpet remains in relatively good shape, but will need replacing within the next two years. A complete list ofthe compiled information, with breakdowns on spending is available in the group sales office. S1 1 The Estes Park Conference Center 2003 Conference Groups - 69 Groups Metro State College Rails in the Rockies Dayspring Christian Church Mid-America Message of Life Colorado Agriculture Stat. Apria Health Sweet Adelines Galeton Community Church C.C.HE. Genesis United Littleton Church of Christ Boulder Police Dept. Lions Club Bennet/Johnson Reception Supia Forever Resorts American Family Insurance Life Bridge Corbin & Associates Abiding Life Couples Retreat Boulder Police Dept. Salvation Army Bethlehem Lutheran Church CO Christian Ministries Concepts Rev. Mgmt. Amer. Academy of Advertising Wilson Geo. Court Reps. National Guard Economic Development Council Big Red Husker Party Kiwanis Slinkard/Simmers Reception Colo. Assn. Planning Halliburton Cargil Animal Products Class of'83 University ofHouston American Radio Relay League People to People FOP Wilkins/Fright Reception Kiewit Metaphysical Weise/Corbin Reception Office Depot TASC Western Regional Car Show CSU VMCCA Rocky Mtn. Anthropology Assn. NAFTO Open Bible Board Colorado Academy of Audiology Harry & Davids Northwest Church Amen Society - Military Controllers Caring Pregnancy Franken Anniversary Colorado Water Quality Association Arapahoe County Regional Advisory Rocky Mountain E Free Family Life Inspiration Unlimited Lakewood Holiday Inn Family Life CDOT Quarter Horse Association 63 , . f : * 'A ESTES PARK CONFERENCE CENTER 2003 Local Group Usage - 40 Groups Estes Park Gun Club Rotary Wine Tasting Ellis Island Baxter Black Concert Estes Park Trade Fair Easter Celebration Christian Women Elk Foundation Dinner Scottish/Irish Highland Fest. Harmony Dinner Parsons Consulting Upper Thompson Sanitation Dist Estes Park Police Dept. Estes Park Bridal Show Estes Park Chamber Dinner Holiday House CACEP Christmas Eve Celebration Nick Molle Production Safeway Town of Estes Park Fantasy Ball Career Day Estes Park Library Dinner Taste ofEstes Alpine Music Festival Estes Park Volunteers Reception Fire Department CAECEP Reception Rocky Mountain Nature Association Gladuation Town of Estes Park Summer Residents Association Ro(leo Dance Estes Park Book Sale Estes Park Women's Golf YMCA Community Hearing Summer Residents Association First National Bank SC\