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Home My WebLink AboutPACKET Community Development Committee 2003-09-044 AGENDA - Town of Estes Park Community Development Committee Business Development Department Thursday, September 4,2003 8:00 a.m. I. Special Events Department A. Action Items: 1. Surprise Sale Days Resolution - October 11 & 12, 2003 2. Rooftop Rodeo Contractor Agreement 3. Rooftop Rodeo 2003-2004 Committee Appointments B. Evaluations: 1. Arabian Horse Show 2. Rooftop Rodeo 3. Hunter-Jumper Horse Show 4. Auto Extravaganza 5. Estes Park Rock Concert II. Business Development - Verbal Report III. Advertising Department - Reports A. Requests for Information B. Special Projects C. Work In Progress IV. Museurn A. Action Item: 1. Museum Building Expansion - Request Approval to proceed. Prepared: August 29,2003; #Revised: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. RESOLUTION.NO. WHEREAS, on July 23, 1991, the Board of Trustees adopted Ordinance 15-91 pertaining to "containment" within the C-D District, and subsequent adoption of the Estes Valley Development Code (Chapter 4, Zoning Districts, specifically paragraph a. Outdoor Sales, Use, Storage and Activity in the CD Zoning District, Number (3) Exceptions. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Surprise Sale Days" being sponsored by the Special Events Department that is scheduled October 11 and 12, 2003: 1. Hours of operation shall be from 9:00 a.m. - 6:00 p.m. 2. The Sale Weekend is available to all Estes Park businesses. 3 The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their store only during the hours specified above. 5. Each business will be allowed one (1) outside selling space. 6. Sidewalk displays shall provide a minimum clearance of 4' for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 7. Those merchants without sidewalk frontage may reserve a space in Bond Park by contacting Linda Hinze at 586-6104. 8. Advertising posters will be provided. 9. All participating businesses must possess a current Town Business License. AE IT FURTHER RESOLVED, that every business is urged to participate in this Â» Sale Days annual event. DATED this day of ,2003. TOWN OF ESTES PARK Mayor T1 Town Clerk AGREEMENT THIS AGREEMENT, made and entered into this day of , 2003, by and between the TOWN OF ESTES PARK, a Colorado Municipal Corporation, hereinafter referred to as "Town" and POWDER RIVER RODEO PRODUCTIONS, INC., hereinafter referred to as "Rodeo". WITNESSETH: 1. Rodeo shall produce for Town a rodeo to include six (6) performances, commencing on the 13th day of July, 2004 at Stanley Park, Estes Park, Colorado. Performances shall be as follows: No. of Shows Dates Time July 13, 2004 7:30 P.M. July 14, 2004 -7:30 P.M. July 15, 2004 7:30 P.M. July 16, 2004 7:30 P.M. July 17, 2004 7:30 P.M. July 18, 2004 7:30 P.M. Rodeo shall also produce a rodeo to include six (6) performances in July of 2005 and 2006 under the terms and conditions of'this Agreement. The Town shall notify Rodeo on or before October 1,-2004 of the specific dates and times for the 2005 performances and on pr before October 1, 2005 of the specific dates and times for the 2006 performances. 2. Rodeo shall furnish all supervision, quality stock, personnel and equipment necessary for the six (6) major rodeo events, including but Wot in limitation thereof the following: pickup men, timekeepers, arena directors, arena secretary, announcer, soundman and sound equipment,.,arena and chute help, rodeo music, 2 bullfighters, and a specialty act to also perform as the barrel man. The Town shall furnish chutes, rodeo grounds, and approved PRCA Rodeo Judges. All personnel and equipment shall be subject to the approval of Town and the Professional Rodeo Cowboy' s Â·Association, Colorado Springs, Colorado, and shall comply with said Association's rules and regulations. Rodeo agrees that quality stock shall be stock of the same quality and condition of stock provided.at other rodeos in the Northern Colorado area during the term of this Agreement. 3. The Town shall also furnish to the Rodeo seventeen (17) tons of hay and four (4) tons of grain. 9 1-1 p E-1 1-, p Ar (2) - 4 2 Town shall deliver to Rodeo one day prior to the start of the first performance in each year the sum of Fourteen Thousand and 00/100 Dollars ($14,000.00) as prize money which is to be disbursed by Rodeo, together with all contestant's entry fees. Rodeo shall collect all the Contestants entry fees. All prize money agreements are to be subject to the approval of said Professional Rodeo Cowboys Association. In the event that the number of shows is increased or. decreased by the Town, the amount of prize money shall be adjusted on a pro-rata basis. 5. Town.shall pay to the Rodeo for the production of said Rodeo, as herein agreed, the sum of Forty-One Thousand, and 00/100 Dollars ($41,00.00) to be paid upon complete performance of Rodeo. 6. Town agrees to furnish the facilities at Stanley Park for the Rodeo. 7. Â·Town shall arrange for an ambulance at the rodeo grounds during all contests. 8. Town-shall have the overall authority, control and supervision of Stanley Park, except the production of the rodeo portion Ehereof, as hereinabove provided, which shall be under the sole supervision, control and responsibility of Rodeo. 9. Rodeo shall provide comprehensive general liability insurance with minimum policy limits of One Million and 00/100 Dollars ($1,000,000) for each occurrence and One Million and 00/100 Dollars ($1,000,000) aggregate. TheÂ·policy shall be applicable to all premises and operations. The policy shall include coverage for bodily injury, broad form property damage, personal injury (including coverage for contractional employee's acts), contractional and independent contractors. The Town shall be named as additional*insured on this policy. Rodeo shall furnish certificates evidencing the above insurance requirements includingÂ·the addition of the Town as additional- insured on the general comprehensive liability policy, as least thirty(30) days prior to the beginning of the rodeo. The Town shall reimburse Rodeo upon presentation of said Certificate for the cost of this insurance. Said sum shall not exceed One Thousand Five Hundred and 00/100 Dollars ($1,500.00). The parties to this Agreement understand and agree that the Town is relying on, and does not waive, by any provisions of.this Agreement, the monetary limitations. or terms (presently $150,000.00 per person and $600,000.00 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101 et. seq., C.R.S., as from time to time amended or otherwise available to the Town or Any of its officers, agents or employees. Rooftop Rodeo Committee 2003/2004 Membership , i Home ... I I J ...... ' Work Name Phone Phone Mailing Address Active Members Adams, Jo 586-6601 577-1586 P. O. Box 4084 Brandjord, Cindy 586-3150 577-1331 179 Stanley Circle Dr. Buckert, Jacquie 577-1948 586-5072 249 Old Man Mountain Cleveland, Gary 303-489-2243 532-2405 1305 Wilfred Ct, Berthoud, CO 80513 Cunningham, Don - President 586-8310 586-8310 P. O. Box 4166 Holgorsen, Debbie 586-3430 586-0628 2351 Dry Gulch Rd. Holgorsen, Jesse 586-3430 586-0628 2351 Dry Gulch Rd. Kemper, Brian . 679-3413 667-2988 500 E. 41St St., Loveland, CO 80538 Kitchen, Joyce 586-2091 970-261-8015 1901 Fish Creek Rd. Kitchen, Wyatt 586-2091 577-1534 755 Elm Rd. #10 Lewis, Ed - Vice President 586-2962 P. 0. Box 1686 Lewis, Marianna 586-2962 P. 0. Box 1686 Moor, Don 586-6232 453 E. Wonderview Ave. #326 Mutschler, Art 586-4411 586-7553 76 Little Beaver Dr. Mutschler, Ruth 586-4411 586-7553 76 Uttle Beaver Dr. Peters, Pete 586-2918 P. 0. Box 1819 Peters, Tanya 586-2918 P. 0. Box 1819 Steadman, Karen - Secretary 586-7673 577-1918 858 Blue Mist Lane, EP Thompson, Doneil 577-3564 586-5937 P. O. 1528 Davies-Vigil, Amy 586-3416 P. 0. Box 4103 Vigil, Ben 577-0199 586-3416 P. O. Box 4103 Walls, Ralph 586-8859 631 Little Prospect Rd. Williamson, J. R. 577-1101 1104 Willow Ct Williamson, Sara 577-1101 1104 Willow Ct. Wilson, Steve 586-4206 660 Larkspur Dr. Senior Members Jenista, Chief 970-878-9895 577-9330 P. O. Box 360 McPhee, Dave 586-3869 P. 0. Box 4271 McPhee, Judy 586-3869 P. 0. Box 4271 Seifert, Bob 586-6655 P. 0. Box 3641 Seifert, Mary Jo 577-3587 586-6655 P. O. Box 3641 Thomas, Chuck 586-1240 586-3883 MR Box 31967 Van Horn, Joan 586-1162 Box 121 Glen Haven, 80532 Intern Members Culhane, Carolyn 586-3838 586-2351 920 Old Ranger Road Indermuehle, Carol 577-7735 577-8711 P. 0. Box 1496 Indermuehle, Jerry 577-7735 577-8711 P. 0. Box 1496 SPECIAL EVENTS EVALUATION 2003 ARABIAN HORSE SHOW 9DATES: June 27-30 (Cutting Show) July 4-6 (Arabian Show) NO. OF YEARS: 55 NO. OF DAYS: 7 MANAGEMENT: Colorado Arabian Horse Association Purpose: Education and promotion of Arabian horses ACTIVITIES: Halter and performance classes ADVERTISING: Local newspaper and Estes Park Events Calendar. SPECTATORS: 0% Local 70% Colorado 30% Out-of-State 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 NO. SPECTATORS 2,000 3,000 2,000 1,500 1,200 1,400 1,100 900 700 500 500 NO. EXHIBITORS 1,000 1,100 600 420 450 450 350 270 320 260 400 NO. ANIMALS 280 220 220 140 230 230 170 135 194 135 300 RENTAL - ARENAS 1,350 1,075 1,075 1,000 1,085 710 1,155 1,615 1,675 1,840 2,400 STALLS 7,265 5,952 5,923 3,814 7,569 5,711 7,290 6,937 8,701 6,926 10,154 TOWN EXPENSES - 18.2 17.8 18.1 17.3 24.5 28.0 28.5 32.4 31.21 31.6 TOWN REVENUE - 12.6 11.4 12.0 8.5 14.9 14.0 14.9 11.5 16.4 12.9 20.3 GROWTH POTENTIAL: Animal numbers were up for both shows. The Cutters combined their Arabian show with a Regional Quarter Horse Cutting Show. The Arabian Show combined with a Regional Arabian Sport Horse & Dressage Show. Comments: SPECIAL EVENTS. EVALUATION 2003 ROOFTOP RODEO DATE: July 8-13 NO. OF YEARS: 77 NO. OF DAYS: 6 MANAGEMENT: Rooftop Rodeo Committee & Special Events Department PURPOSE: Provide western entertainment for tourists and bring in additional visitors to Estes Park. ACTIVITIES: Rodeos, parade, dance. ADVERTISING: Local newspapers, front range newspapers, local and two front range radio stations, posters, rack cards SPECTATORS: 17% Local 33% Colorado 50% Out-of-State 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 RODEO SPECTATORS 6,928 6,857 7,003 6,598 7,579 7,547 7,907 7,810 7,300 7,096 CONCERT-GOERS 848 0 0 0 0 0 0 0 0 0 TOWN EXPENSES - 124.3 120.5 98M 110.5 126.9 132.3 152.6 174.6 152.9 TOWN REVENUE - 84.3 89.1 75.9 76.1 91.9 94.7 106.1 125.9 118.7 117 VOLUNTEER HOURS - 936 1,200 1,200 1,200 1,000 1,000 1,100 1,100 1,080 GROWTH POTENTIAL: Attendance was down from 2002 by 200 tickets over the six performances. Considering a lower number of tourists in our area during rodeo week, we feel good about the numbers. COMMENTS: Rodeo was excellent. The sponsorships of U.S. Smokeless Tobacco and Dodge are very important and add a lot of clout to the Rooftop in the eyes of contestants and also avid rodeo attendees. The Rooftop Rodeo Committee works extremely hard all year and in particular, rodeo week to put this event on successfully. The new Rodeo Secretary's Office was used. It looks good!! n- 1....em' U *- A ... . â‚¬ a SPECIAL EVENTS EVALUATION 2003 ESTES PARK HUNTER-JUMPER SHOW DATE: July 18 thru August 10 NO. OF YEARS: 21 Years NO. OF DAYS: 24 MANAGEMENT: Colorado Hunter-Jumper Association PURPOSE: Education and promotion of Hunter-Jumper ACTIVITIES: Performance in hunter and jumper classes ADVERTISING: Trade magazines & direct mail by the show management. Town of Estes lists on their yearly events calendar and ads with a calendar of events on it. Local newspaper has free article coverage. EXHIBITORS: 0% Local 65% Colorado 35% Out-Of-State 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 Spectators 900 900 900 1,400 1,400 1,500 2,200 2,000 2,100 2,100 Exhibitors 1,000 1,000 1,050 1,200 1,100 1,150 1,450 1,400 1,450 1,000 Animals 345 390 420 485 460 510 562 570 630 417 EXPENSES 43,426 45,918 58,475 69,192 70,164 82,642 131,978 140,048 152.0 REVENUE 39,213 52,673 82,158 96,100 101,931 111,220 144,364 147,220 159.5 145.2 GROWTH POTENTIAL: Our 2003 contract was written for three years. They have use of the grounds for a flat fee. Overall participation was up. 1st week 417 horses, 2nd 409horses, 3rd 225 horses. COMMENTS: The Hunter-Jumper horse industry is thriving, all Hunter- Jumper shows across the country have maintained their attendance even with the economy situation. This show holds three Grand Prix Jumps with prize monies of $15,000-$10,000 each. About one third of the exhibitors are here for the entire three weeks. The majority stay in motels, houses or condos. Many downtown stores and restaurants relate their evening shopping habits are very good. SPECIAL EVENTS EVALUATION 2003 100 Year Auto Extravaganza DATE: August 22 & 23 NO. OF YEARS: 1 NO. OF DAYS: 2 MANAGEMENT: Special Events, Estes Park Car Club, Stanley Museum, and Classic Car Club PURPOSE: Celebrate 100 years of automobile tourism to Estes Park ACTIVITIES: Car Show featuring - Classics, Collectibles and Stanley Steamers ADVERTISING: Insert, local newspaper, newspapers releases, posters and rack cards ATTENDEES: 40% Local 30% Other Colorado 30 Out State 2003 NO. ATTENDEES NO. EXHIBITORS 247 autos VOLUNTEERS HOURS 252 TRAFFIC COUNT US34 TOWN EXPENSES - not including advertising $5,000 TOWN REVENUE - Sales tax revenue GROWTH POTENTIAL: This was to be a one time event. The Special Events Department will be looking at the possibility continuing some type of Car Show each year working a different mark each year - ie. Corvette, Porsche, etc. COMMENTS: The gathering of all three clubs downtown on Friday was very well attended and well received. Saturday had fewer cars (which we knew - Classics left town). Still the attendance was very good. People from the valley continued to come for the entire 4 hours. This was a fun event with minimal work for the Special Events Department. COMMITTEE: Dick Brown, Norm Carver, Maureen Corey, Sue Davis, Linda Hinze, Frank Hix, Jim Hull, Karen Lynch, Paula Peat-Page Martin SPECIAL EVENTS EVALUATION 2003 ESTES PARK ROCK DATE: August 23 & 24 NO. OF YEARS: 1 year NO. OF DAYS: 2 MANAGEMENT: John and Wini Spahnle PURPOSE: Music Festival ACTIVITIES: Four major 60's & 70's bands each day 2003 NO. SPECTATORS TBA NO. EXHIBITORS TOWN EXPENSES - (Staff salaries) TOWN REVENUE - $4,000 + tkt percentage GROWTH POTENTIAL: Attendance was not what they had hoped for. COMMENTS: For a first year event this was very well organized. The Spahnle's did an excellent job and were well prepared for a large number of people, both on the grounds and with parking. Both nights the music was over prior to 9:35 pm, ahead of the 10:00 pm time limit. Police reported no major problems. Very few calls were received on sound concerns. Community Development Committee Advertising Policy Committee Report September 4,2003 1. Requests for Information A. Total Requests for Information as of July 31St are down 23.58% compared to the same period last year. This is a significant improvement from the - 30% two months ago. As expected, our shift to several late spring national magazine ads helped boost May and June ad responses. Graph attached. B. Advertising generated requests for the first 7 months were down 20% ... a slight improvement relative to total requests during the same period. C. E-mailed responses were up 66% in June, 69% in July, and 55.6% in August giving us an overall increase of 30% year to date. This is an increase similar to what we used to see with e-mail. Graph attached. D. WATS line calls are down 23.58% as of July 31. Graph attached. 2. Special Projects: A. Ad Committee completed RFP for a creative review intended for 2004. B. Initiated a Town web site update proposal for 2004. C. Continue to work with the CRA web committee and Vacation Planner Committee to improve our fulfillment products. D. Added the insertion of our August Insert to 200,000 subscribers to The Denver Post and Rocky Mountain News. This in addition to the 190,000 subscribers to 6 Front Range Dailies. 3. Work in Progress: A. Fall festival promotion (posters, ads, etc.). B. Complete national magazine review with the Advertising Committee. C. Complete national and regional media plan for 2004 with the Advertising Committee. D. Complete CRA web site editorial content to support printed Vacation Planner. . Estes ParkY-T-D Planner Requests 60,000 51,638 48,729 48,496 50,000 -W. :1.~: 4/,034 'FEFT 45,491 FS"* Msde }9'il.3%% %'14%* EZ!3= 43,482 41,193 Bij.lj~ Â· =..9@ki-~:~~%~~~t)ii ME*%~>?Pjitâ‚¬'-EEi' ,:%121 M=::* 38,718 :'m=:m 40,000 Â«BE[:.: 8.:-:5 .:-c' -7.:~IN -:i.:. -.:t.' 62*2~ 3 4063 *:92:~:~ {?2::4Â·FE>: 1:45'46:.~:%:: %1.:3*23 ti~~*#4 : }3*= E#*4% E-:i-M E: 4:': Eq*E %*33 i . ........1.'.."I.. 30,000 _,~r:km -2/:1:~:/-1,#Ar/-: :~:/-{B/'4 /- -:/:/f'.W-:// /1..- /& ::- ........... ;' 5, I. I:: :::: **Ma 204 tiff~ /4*': -:".R: *50 ..:11.:..:I.X...' Â§992% :FE. ENg NK: 72~E~Wl Ii: iNA E?:-EM~&~E~W=E j.>*Ei:Fi:-~ 1 - 91:5*E ADD-Â·:=.. 1:4:I#53 44:84 *GAX&::I~ t#El&89 4 Rfire.: fEE**~QE~11~~;t~~~~ ~ . I i.i . :id.&4443;MIN : : ..202&5 : *MA 20,000 ---Â·Â·Â· .~tki~j~:::Q~ -Â·--- E*Er:ij~:~~~. ~ -~:~::ij.i:;..~*'8-~j~%?~ ::~t: ---1.- ~~.]1]t::~flt:~1.:~ ----- . :%*:. 1.:i: -~229-4 fau ... ~ 9:' iC:~:31 1914,4 9499 *4& 2%1;t ~- - :--4./1 lf,~ 04* JW~:E,%i,5 : 64'/ E))~&1%%5 *75222%2~#~*% 4%O31~~~i~~~~M~~~i~{? ~ ~ ~. i~40% i:;:.~.~0:214: :4::j>:t:.>9::;Â·Â·Â· ':j/'./.: :::./.Ce /:.: m::: 10,000 -M.*j@ - E.x:29.0:-1PE~$39-yx50w=.1:: - -716<*- :Â·a#*-0:kE - .:21@jÂ·~=IE~ .:ibit@14~..:11~f - 3~23~t.W~~ Ei*:~~EE~E@?-Efi~rE%L :ETE:Â·~:tE~EiE./.:21 :>::3 E'E'*:iRiS:tr ~Es"'Iti:~24~ 0~jj~9E,2. 9,-i"'.. t':1:~;Â§24:?50 i~~::'i@'div.. :.:IXÂ«.:.1:.:IM.> . . ...1 0.-1 .:Â·>:.: ~.iNÂ·s~5 fi~B.iif&} ~~ ,Â·K~? WN# :i:?i~:5Â·1~ :4 ?::3:k{%~~Â·8.i: EkÂ¢x*:64:: }iÂ·~~~:*41: 4: i:,i:ff,:,:;:D .iME;j i&Â·Â·Â·Â·2.:1* .1 ~41% %â‚¬%% I : m"* Â«*8 ~Ir:&4 /.4%.~1.. 0 1 "&~~4:': j :,::i~21~2~~~~ J :1 1995 1996 1997 1998 1999 2000 2001 2002 2003 July 31 :i - 2-2 23=-: *la: 81' 61' Estes Park E-Mailed Requests for Information 18,000 17,044 16,000 14,000 13,060 -- .... t.%...... 11 631 :;1. i,lili ..1 1 : L J.lum- 12,000 -1*.1 ' IC - - Â· 1. 4 , T. t..frriÂ¢ 10,000 - - - *-.71 : 9,251 ,?-11*: ~..'.1 ; 4.41 31 ./.RÂ·'/ 2'5 h.:9..4 : 11,<Ir' :#i Â·..:-3,1... 8,000 :'t f :'' '1 J - ---vâ‚¬-= C r ~- :11 -V- ..67? bnen f 3,4/g' 19 5,970 6,000 4.r - 49,1..: 1 1 ...1:.i, 1 4,436 ":494-14 8-0Â»%~mÂ°Â·7/7 - '&7,11 11 , : ..74- 39*Ek:i . -7 . 1 -i 4,000 .:45*%&:.9:,-1 - ~ 2.-U. :0Â·.Â·d k.Â·u- 19.- fH:Â« : I ' Z ~ 24--.. y.: 2.47â‚¬k 3 2,153 maIR,-&* -- - I - /5-24 7/G:r.,1.. -1 72 I -,4:3.i> .1. Mb, 8 22:'. 61 2,000 ea :1//4:61 kty**24%.4 4#i ri: IN:Al -:Â»1.7 - -1 -: 77'i, >9: - 1 -- %' rE , 1 1 -- --- - :':. f,4, A: 'i Â·''IE ~@MPE 1 p... t: .- ...:7 : 26- . $555-1 0282&8.84@54 0 .%~.m:mt:â€¢ttZ,3 . 30(.%~*Eli. Ratumrail 1 , 1 1 1 1997 1998 1999 2000 2001 2002 2003 Year-To-Date August 31 ' I. A- :; Estes Park Wats Line Calls 60,000 51,548 50,579 50,000 pm' 839E 47,408 Ec:=2%â‚¬*:i.:..c ~~fi*la:,4 - 49% *EN **E *41 %0% 2%* 40,481 ?IMEER %2% 2.4 38.678 40,000 -EN~* ~:19:&1 *:ijj:4{j- {00* *3% 01* 32-31 122 449 Mmim .2 924 alk~~ i*y:Ry::Â§ I>~3{jit'N {Â§%1 "lf{*.&41 30,296 .im 30,000 - 9%: . :wAt -:w~w 5:*1 *:::i:iri:I:*2 : *44 34% 9% *335*3 152541 ~S~',- 24386 04% *43 ** %31 23 3 ... ~ --.7 21,804 :~~~~~~;~;I::1 :-:5::i*:51 ~.: 20,000 4%41 43.-.-.~:: -Eiti-*:t/44 ffil FtÂ¢ 2 %* 55 ....W.V -Il ./ iNEi~~3#~Â§%i!*Pil ?Nt.; M~1:; j);1.4~::.~:1 *24:3 :1 :Â·%: ./ 02*xesÂ·X *mff? jibi~% %49 450% ~}{f?%...:1 0Â·*AkÂ·Â·Â·:XÂ·Â·: 10,000 li:oz AFA :2%%*:.a:Â·Â·: :24% wa%*Uk -2197+ 5~ ~~ .:0:...I â‚¬Â·.: *:*-U 4*i:iÂ·1%:i: **23 *Fit &1%* 18*2 *RN %Ati: 334 *4: 2*3 24I 42% S:+22*M: -3 ; 5: 'Ag<.3':.: *M#*A 'x 8 >:::5:*21:2 ::':42<K: ": :: .:i :Â·50Â»:45:51 14,74:ta*+61 Râ‚¬:Â·0%221 Â·X,XÂ·:Â·:Â·:6 %2;5*kk~.. O 2*23 met:&//: :/: -: / / - /#<*0::. *jiNÂ«EN 1995 1996 1997 1998 1999 2000 2001 2002 2003 Y-T-D July 31 *:6*Rs:Â¢Â·Â¥*> Â§92 To: Honorable Mayor Baudek and Board of Trustees Town Administrator Widmer From: Museum Expansion Committee Date: September 4,2003 Subject:. Request to Proceed with Museum Expansion Background: At their July 8 meeting, the Trustees awarded the Contract for Part I of the Museum expansion (including Preliminary Design and Preliminary Guaranteed Maximum Price Construction Estimate) for $10,500 to the team ofBeck/Westover. Thomas Beck met with Town staff on July 22 and withthe Committee on August 21 to review plans. Committee members briefed the Museum Advisory Board regarding the plans on August 25. Thomas Beck and Mark Westover met with the Committee on September 3 to review the plans and the Preliminary Guaranteed Maximum Price (PGMP). We also held a pre-application meeting with Bob Joseph, addressing ISO fire code, utilities, storm water, parking, landscape, site plan and set back. All were in order. The expansion will focus on a multipurpose room and the overall size is estimated at approximately 2,500 square feet. Construction is expected to begin no later than December 2003 but could begin as early as October 2003. The expansion is expected to be completed in June 2004. Cost Budget: Budget: The Town budgeted $350,000 ($175,000 in 2003 and $175,000 in 2004) in the Community Reinvestment Fund for design and construction. Cost: Part 1 Preliminary Design & POMP $10,500 Contract awarded 7/8/03 Part 2 Final Design & Construction Management $15,400 ~ General Conditions -19/4 â„¢- 7-2-4,4'55~6' General Contractor Fee (Profit) . (50%) $1,100 rk-L 9/ / 9 7,50 Part 2 total $59:00@ # 6 9 , f 6â‚¬ L .6-1 . 7 pÂ¢? mp $ -991, 4 03 Notes: Costs do not include permit fees, performance bond and development plan fees. Action Staff requests permission to proceed with Part 2 of the Design/Build Contract to the Beck/Westover Team for $53,900. Part II includes the final design and preparation of a Guaranteed Maximum Price (GMP). Provided that the GMP is within budget, staff requests authorization to proceed with construction. Ifthe GMP exceeds the budget, staff will return to the CDC for authorization to proceed. Estes Park Historical Museum GENERAL CONTRACTORS WESTOVER CONSTRUCTION, INC Cost Division 2 Site Work 02075 Concrete Removal 1500.00 022110-2 Finish Grading 1600.00 02220 Excavating, Backfilling and Compacting 4300.00 02730-2 Sewer Main 2100.00 Division 3 Concrete 03300-1 Concrete Slab 5850.00 03310-1 Concrete Footing 3200.00 03310-2 Concrete Foundation Wall 5800.00 Division 4 Masonry 04400 Stripstone - cultured 9925.00 Division 6 Wood & Plast cs 06050 Fasteners and Adhesives 2500.00 06100 Rough Carpentry including materials 73150.00 06200 Finish Carpentry 8800.00 06240 Laminates 1800.00 06410-1 Cabinetry 5200.00 06450 Standing and Running Trim 2000.00 Division 7 Thermal & Moisture Protection 07100 Waterproofing 500.00 07210 Building Insulation 6200.00 07310 Roofing 5450.00 07520 Caulking 450.00 Division 8 Doors & Windows 08110 Exterior Doors 3250.00 08210 Flush Wood Doors 9890.00 08330-2 Overhead Coiling Grill 3000.00 08550 Wood Windows 9600.00 08710 Door Hardware 5200.00 08810-3 Tempered Glass 375.00 Division 9 Finishes 09250 Gypsum Board 13490.00 09310 Ceramic Tile 9500.00 09680 Carpet 3000.00 09910 Exterior Painting 8600.00 09920 Interior Painting 9500.00 Division 10 Specialties 10160 Metal Toilet Compaitments 2500.00 10120 Tack Boards 300.00 10430 Exterior Signs 0.00 10440 Interior Signs 600.00 10500 Fire Protection 1200.00 10670 Storage Shelving 1560.00 10810 Toilet Accessories 1000.00 Division 11 Equipment 11450 Residential Equipment 500.00 Estes Park Historical Museum ly WESTOVER NERAL CONTRACTORS CONSTRUCTION, INC Cost Division 15 Mechanical 15400 Plumbing 15700.00 15440 Plumbing Fixtures - included in Plumbing 15500 Air Conditioning / Heaters 10800.00 Division 16 Electrical 16050 Basic Electrical Materials & Methods 24200.00 16500 Lighting Fixtures Allowance 7300.00 Utility and Permit Fees Water Tap 0.00 Sewer Main 2560.00 Permit Allowance 0.00 Subtotal 283950.00 Fees General Conditions 25555.50 Contractor's Fee 14197.50 Architectural Fee 25900.00 Contingency Total 349603.00 List of Assumptions No landscaping No additional parking No sprinkler system No major changes to existing building 1/ 23 0 1-1 Estes Park Historical Museum ~ ~ GENER~ CONTRAC,TORS 1 WESTOVER -~ CONSTRUCTION, INC Cost Alternates Remove mansard roof & reside per prints 5000 Upgrade cultured stone to stripstone 2300 Install stripstone per prints 9000 Add sign out front 15000 General Conditions Contractofs Fee 1/U CLF . To: Honorable Mayor Baudek and Board of Trustees Town Administrator Widmer From: Museum Expansion Committee Date: September 4,2003 Subject: Request to Proceed with Museum Expansion Background: At their July 8 meeting, the Trustees awarded the Contract for Part I of the Museum expansion (including Preliminary Design and Preliminary Guaranteed Maximum Price Construction Estimate) for $10,500 to the team of Beck/Westover. Thomas Beck met with Town staff on July 22 and with the Committee on August 21 to review plans. Committee members briefed the Museum Advisory Board regarding the plans on August 25. Thomas Beck and Mark Westover met with the Committee on September 3 to review the plans and the Preliminary Guaranteed Maximum Price (PGMP). The expansion will focus on a multipurpose room and the overall size is estimated at approximately 2,500 square feet. Construction is expected to begin no later than December 2003 but could begin as early as October 2003. The expansion is expected to be completed in June 2004. Cost Budget: Budget: The Town budgeted $350,000 ($175,000 in 2003 and $175,000 in 2004) in the Community Reinvestment Fund for design and construction. Cost: (Assume $275,000 Construction Cost) Part 1 Preliminary Design & PC;MP $10,500 Contract awarded 7/8/03 Part 2 Final Design & Construction Management $15,400 General Conditions (9%) $24,750 General Contractor Fee (Profit) (5%) $13.750 Part 2 Subtotal $53,900 PGMP (to be provided on Sept. 4) $ Total $ Notes: Costs do not include permit fees, performance bond and development plan fees. Costs for Part I and Part II reflect a $3050 reduction in the original estimate. Action The Expansion Committee requests permission to proceed with Part 2 of the Design/Build Contract to the Beck/Westover Team for $53,900. Part II includes the final design and preparation of a Guaranteed Maximum Price (GMP). Provided that the (}MP is within budget, staff requests authorization to proceed with construction. If the GMP exceeds the budget, staff will return to the CDC for authorization to proceed.