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Home My WebLink AboutPACKET Community Development Committee 2003-05-01t, AGENDA TOWN OF ESTES. PARK. COMMUNITY DEVELOPMENT COMMITTEE MAY, 1, 2003 8:00 AM Preparation date: 4/25/03 *Revision date: 1) BUSINESS DEVELOPMENT DEPARTMENTS: A) ADVERTISING DEPARTMENT 1) REPORTS: a) Advertising Department Bi-Monthly Report B) CONFERENCE CENTER 1) REPORTS: a) Conference Center Bi-Monthly Report C) FILM COMMISSION 1) REPORTS: a) Film Commission Report D) SPECIAL EVENTS DEPARTMENT 1) ACTION ITEMS: a) Colorado Arabian Horse Club - July 1-7 - Contract. b) Rocky Mountain Team Penning Association - September 12-14 - Contract. c) McW Management Group - Colorado Hunter- Jumper Association - July 23-August 12 (three years) - Contract. d) Performance Park - Regulations - Request Approval. 2) REPORTS: a) Sales Kit Presentation NOTE: The Community Development Committee reserves the right to consider other appropriate items not available at the time the agenda was prepared. 43 e 71Â·3 Y F V.Â· ~ L i f ,. Community DevelopmentiDepartment -.... Advertising Policy Committee Report May 1, 2003 1. Requests for Information A. Total requests for information as of March 31 St were down significantly compared to the same period last year due to the number of ad placements that were moved out ofMarch into April and May this year. -36.8%, graph attached. B. E-Mailed requests for information were down an adjusted -4.29% - adjusted due to conducting a broadcast e-mail campaign to previous requesters ofVacation Planners during March. Graph attached. C. WATS line calls down 28.56% - graph attached. 2. Conversion Study 2002 - Executive Summary A. Overall Conversion - 57% B. 49% of those who were planning a trip to or through Colorado but not specifically to Estes Park did, in fact, visit Estes Park C. Those who request a planner via the website are far more likely to have already decided to visit Estes Park than those who request a planner via other forms. D. Overall expenditures averaged $940 per party. E. Average Party Size was 3.8 persons. F. Average Number ofNights spent in Estes Park was 4.0 G. 58% of respondents had Estes Park as their primary destination 3. Work In Progress A. Fall acl production B. Jazz Fest Promotion C. Crisis Communication Plan D. Wool Market ad production E. june Series Rodeo ad production F. Start 2004 Media Planning Estes ParkY-T-D Planner Requests 25,000 19,806 20,000 -7 18,333 1 - 15,980 15,597 15,262 15,000 - 1 ---7 ? -. 14,456 13,713 11,341 ~ -: ? 10,000 - - - - - --- 9,123 1 1 5,000 - - - - - -Â·Â· - - - i l '1 ............1 â€¢/'il'.' 1,/ 1995 1996 1997 1998 1999 2000 2001 2002 2003 March 31 Estes Park E-Mailed Requests for Information 5,000 4,723 4,500 4,222 4,000 - 3,540 3,500 ' ' 3,000 - 2,500 - 2,248 2,000 1,571 1,500 1,386 1,000 500 - 132 1997 1998 1999 2000 2001 2002 2003 Year-To-Date March 31 Estes Park Wats Line Calls 16,000 14,700 14,193 14,000 -- -~ ~- 12,926 0-1 11,226 ~~â€žâ€ž,â€ž-~ to,837 MEÂ© Me 9,971 10,000 - '-i@#Eilii#*3#- -~.22-Iâ‚¬*214.9 -EE~EjEi?i~EiE~:3- F~~gri FTE- 9,204 3%*~ 1% 3%%. ........... w. 8,000 -- L----<M:- ......... 2*% 7,081 7: 8: 234} .:.:.:.>:.:.:.:.:.:.. 3: . 5,059 5::5::1 ki:# ~02:1 C ~Me: 1 - /: Im: 1 m:* 2 .mkkak::kk. 90%::I: . IE: :: 1 ENM MM:i. â‚¬ E ~El~EE*EEIEEEE M MEP %:: 5, ~ â‚¬2 1 la 0%%:%: : 8%96 1 7.: 0, :*A::m : $ .j .W.. .:*:3-1 28:Â¥m 1995 1996 1997 1998 1999 2000 2001 2002 2003 Y-T-D March 31 TOWN OF ESTES PARK CONVERSION STUDY SUMMER 2002 EXECUTIVE SUMMARY Following are some of the highlights and key findings from the summer 2002 research program. Please see the full body of the report for a more complete analysis of these and other topics. â€¢ Overall, 57 percent of respondents who requested information actually visited Estes Park, a much higher figure than in past years. The influence of those who requested the Vacation Planner from the Estes Park website, who are far more likely to actually visit, is clearly seen in this question. Conversion among website respondents was 74 percent, while conversion among the three print advertisements was just 26 percent (36 percent Midwest Traveler, 18 percent Better Homes & Gardens, and 17 percent National Geographic Adventure). â€¢ While those who already decided to visit Estes Park at the time of the information request are obviously the most likely to actually visit (80 percent do), the segment that is the next most likely to visit is the group that said they had decided to take a trip to or through Colorado (though not specifically Estes Park). Overall, 49 percent o f this segment ended up visiting Estes Park. Thus, the Vacation Planner was successful in convincing this segment to add Estes Park to their Colorado itinerary, a segment that might not otherwise have visited Estes Park. â€¢ As well, those who request the Vacation Planner online are far more likely to have already made up their mind to visit at the time of the request. Magazine advertisement inquirers are more likely to be considering Estes Park at the time of the request. This finding might suggest sending slightly different information to those who request from the magazine ad (the majority of whom are still undecided about their vacation plans) and to online requesters (the majority of whom have already made up their mind about visiting Estes Park) â€¢ Overall expenditures averaged $940 per party, a figure much higher than last year, but consistent with other findings in the research, including a higher number of nights stayed in the area, a lower proportion staying in accommodations they own, and a larger average group size. As a general comment, the summer of 2002, which followed the terrorist attacks of September 11, 2001, saw a generally more reluctant air traveler, and a higher tendency to drive for summer vacations. On the other hand, the proportion of visitors to Estes Park who used a rental vehicle was up to 35 percent, implying a greater proportion of air travelers. The online segment is largely responsible for the increase in the usage of rental vehicles seen in this summer's research. â€¢ The average party size is 3.8 persons, up from 3.3 persons last summer. The largest average travel party size is observed for Better Homes & Gardens visitors, at an average of 4.9 people. National Geographic Adventure visitors exhibited the smallest average party size, at 2.5 persons. â€¢ The average number of nights stayed in the Estes Park area was 4.0, up substantially from 2.9 last summer, a finding largely driven by visitors who made their request online. Midwest Traveler and Online Request visitors each averaged 4.0 nights, while National Geographic Adventure visitors stayed for the shortest length oftime (2.9 nights). â€¢ Overall, 58 percent said that Estes Park was their primary destination on their trip, up substantially from 36 percent in the summer of 2001; again, this finding is largely a result of the respondents who requested the Vacation Planner online. Online inquirers were much more likely to say that Estes Park was their primary destination. As well, the increase in the proportion that said Estes Park was their primary destination is consistent with the increased length of stay and increased spending. RRC ASSOCIATES 4 N %54 4 M '11~ O 8 h 0% 0, I -4 2 32*3 -, W gif I -0 -3 - -B U -4 E 3 r 3 2 Eru -C 00 3 (4}1 Â«rall,43 1 4.ef=JU. 0 - E .1, 1 2 .3 5 C v Â¥11.-3 I 1 0 C, 11 O 1 4 #8â‚¬31 ~ - -83. 5 C,30 emt 'Lim~'.:1 1 ..= i Â£ 9 - -L x E g g & 2 a F 5-1 O Â·c 6 8 0 Â£ C O W u . S U- u- - 3 .. 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Fax: 303-444-644 ACCES: St 6 dans la moitid occidentale des Etats-Unis, le Coloradc il: rebbeca@boulderbrokerinn.com www.boulderbrokerinn.com Cont onfdrences moderne. Porte d'entrde vcrs la capital 4926 sq. ft. of meeting space. Just utes from the CU campus an t ~~~lnsS~ monlagne, l'adroport international de Denver (DI ) i oker is an independently own gh speed wireless internet co inec ale. Avec ses vols internationaux, compre ant I nes p.m. the Broker makes transpo and from the airport very conveni nt Street, Boulder, CO 80302. Phone: 3 303-938-2098. me Denver Colorado Springs et Bou ic Rocky Mountains, Boulder is enn habituel.Tous ces sites offrent des lasting memories for your meeting attendees. _InJ!]nraq 05 I Fy DI-J~?d u!'?lun Def 4 1120/< 312 I sO uosfes 21 10 91!Jeindod ue JauSeS op enunuo) pie,1 Slew epuo 11)103-1,LE-008 '88EE- 1 61,-0Â£6 ouot{d -5ZS08 03 'surll 3 1 Otdâ€žj LE-008'91 95 011IA UE] 'Duluolne ue p sdwolu!.id ne suoipnpp s hidirsales@ .e s rkconferencecenter.com Contact Paul i JEH 31 noult.10) LUOD'SU!liDia! ~ e de la c6te Ouest. Loin de la folle dpoque de la conqu ted in the heart of Boulder the Broker offers a delicate Victorian atmosp CONVENTION &VISITORS BUREA ( ilver Sp or o S Plog) nv3}lna Ski Oll S SlUU]~nsu 1 'slut'.lne?150.1 'St))UP>ZA SO'irt'~IA 10 SUOII!?15 'SO)UO.I,JJLJO) op sO.quo) 'allso-J 01 d Lake Shore Lod u monde. M enregistre I.300 vols quotidiens. Plus de I 5 orate travel. As the hub fo D ile lideD ki aMalq s,ope.10103 puu Joluai EutuiP NA=1 e '50[ljl' ep 120 /5 P S,ll 30}UOD SluaAE! pue spunaihip:~ Auno) ioujuel M RK CONFERENCE CENTE BOULDER BROKER INN opnp .ino Xo[UD IliM 1 101 V '1! ,Â·-1 In O!le!)osse? aun 1SD 02,310103 uollrullsac] :ocrn; he entrance to Rocky ou SE 01 dn JoJ sO!11 PULJOJuip xnreing 'atuspnol np Il! lu al LOID *ale!Puow UOIWU-tdal oun 0103 01 0!>ls ne 3/r-'D un paradis pour les organisateurs de confdrences et la desti flatte de compter ollels Sal *Sljosms Sa1 uolas luaSUell) SJUE] sal ~soila.~nlin) su at, on trouve des communautes plus r F laulalul alls Dilou ins suoilt?LUIOJU!,p 338}UPAP?p Zal offre A la fois une nature de toute beautd, des infrastructure ut u anb isute 'salipin,el)ads suie.ual sep .Ins NOE al enb solpi 'sopu 12 20-30)Ualull,OD SnOA anbgoi ailin ang snoA Eun d encou ragement aux employds. D'une grande facilit de rÂ·6union ultramodernes.Voici quelques raisons de choisir Francfort-Denver de Lufthansa, l'adrop rt i orb les plus accessibles du monde. jO le stnoleiglue1d sep sulosoq xne luepuodaJ sesudatiu@ 58 op RADO, ETATS-UNIS centres de remise en forme, chal ceux qui sont A la recherche de 'LUOD'OptiO~ODUO!)EURSap'AVAM Destination Colorado , Page 1 of 1 DESTINATIOÂ£OCOLORADO COM OFFICIAL STATEWIDE ONLINE MEETING PLANNER GUIDE f ..16 -ukati&*a~wgfb~ Book a Meeting About Destination Colorado Contact Destination Colorado 111,1 1114 Major Announcements /51 from Colorada24Â£ Read current news releases by clicking on the name of the release below. THE ESTES PARK CONFERENCE CENTER AND ADJOINING HOLIDAY INN - ROCKY 04/15/ MOUNTAIN PARK REVEAL REDESIGNED GUEST ROOMS Skate Park in Estes Park 04/09/ Cordillera's Valley Course of first to open in mountains 04/08/ Meeting Planner Familiarization Trip - Breckenridge Lodging & Hospitality 04/07/ Beaver Run Resort welcomes guests with "New Lobby and Restaurant 02/15/ The Village at Breckenridge Hotel and Resort Upgrades Hotel Sleeping Rooms and 01/30/ Meeting Space Great Divide Lodge in Breckenridge Now Has Expanded Meeting Capabilities 01/28/ Ski With The Pros Program Marks Its Twelfth Anniversary At The Park Hyatt 12/31/ Beaver Creek Resort And Spa Breckenridge's Mountain Thunder Lodge is now open! 12/20/ Park Hyatt Beaver Creek Provides The Convenience of Internet Access and E- 10/21/ village Park Hyatt Beaver Creek Resort and Spa Announces New Restaurants 10/21/ Boardroom with a View - Embassy Suites Hotel Downtown Denver 10/10/ Historic Hotel goes High Tech! 05/06/ DES~INATIONDÂ®LORADO.COM Â© 2002 Destination Colorado - an association exclusively designed to assist meeting planners and incentive buyers with their meeting choices and selections. M the Intranet here. Intranet http://www.destinationcolorado.com/whats.cfm 4/21/2003 Destination Colorado Page 1 oi l - 1 99% 32"fiMR,iNEP"54"/11./ima DESTINATION*COLORADO COM .28. * A.. OFFICIAL STATEWIDE ONLINE MEETING PLANNER GUIDE iÂ°Â»Â· t~~~,all Book a Meeting About Destiâ€¢â€¢tioi Colorado Contact Destination Colorado 90 Major Announcements ~Â£51 from Colorada2242 THE ESTES PARK CONFERENCE CENTER AND ADJOINING 04, HOLIDAY INN - ROCKY MOUNTAIN PARK REVEAL REDESIGNED GUEST ROOMS The Estes Park Conference Center adjoins the Holiday Inn - Rocky Mountain Park. All 150 of the guest roo renovated over the Winter. The refreshed look includes carpeting, furniture, drapery, accents and wall coi Suites now come with a fireplace. Between the 2 facilities, there are over 12,000 square feet of meeting s rooms. For information or to book a meeting, call the Sales Office at 800-803-7837. DESTINATION@COLORADO.COM Â© 2002 Destination Colorado - an association exclusively designed to assist meeting planners and incentive buyers with their meeting choices and selections, M the Intranet here. Intranet http://www.destinationcolorado.coin/whats detail.cfm?ID=64 4/21/2003 Destination Colorado Page 1 oi l DESTINATIO~COLORADO COM OFFICIAL STATEWIDE ONLINE MEETING PLANNER GUIDE '9-Â· 0/ A.. Book a Meeting About Destinatioâ€¢ Colorado Contact Destination Colorado limm Hot Dates~42 Estes Park Conference Center 04/15/2003 - 06/1: A Great Offer from Estes Park Conference Center HOT DATES THROUGH JUNE 12, 2003 Book a meeting during the Sunday through Thursday timeframe from now through June 12, 2003, and receive a hot deal on a package rate. For $29.50 per person, you will receive a guest room, FREE meel room rental, FREE in-house audio visual equipment, and a FREE morning coffee and roll break. Rates a based on double occupancy, subject to taxes and fees, and are per availability. A 10 room minimum af Call SALES at 800-803-7837 for information and reservations. DESTINATIONUCOLORADO.COM r., .t/,1.,1,1 .... .. . . . ..6. /1 .... 1 . .... Â© 2002 Destination Colorado - an association exclusively designed to assist meeting planners and incent,ve buyers with their meeting choices and selections. M the Intranet here. Intranet http://www.destinationcolorado.com/hot_detail.cfm?ID=373 4/29/2003 Page 1 oi 1 - Linda Larsen From: Paula Page Martin [ephioutsales@airbits.com] Sent: Monday, April 28, 2003 10:49 AM To: Tom Pickering; Linda Larsen Subject: Keep Sending Destination CO Leads Tom & Linda: I responded to the 3 leads from Destination CO and got a hot one from ACEware Systems Inc. They are very much interested and at $28,000 for weekdays in May, 2004, we'll take them. Please keep sending those leads! Paula Peat Page Martin Group Sales For information on the Estes Park Conference Center and the Rocky Mountain Park Holiday Inn, please refer to the following web pages: www. holiday-inn.com/estesparkco www.estes. org.epcc 4/28/2003 /1 . 1, 41*4. . 42: 9 - -. ..4 1 .. - - 0 . .. . AN-re,FIESL / . % .. - .. . 0 0 . I--- 1 . . . .. I . .. I J I. ' :Â·11.1--:BE .d~((Â·r.~14? ~.-. ,?49~i(Teâ‚¬*34794'~7~~~~'jÂ«3+~~ I .- 4 Â·'% 1 . 4 ' ..... ..... .1..!l 4 *ral r ~ -- /+ 14 . ' . -4 rÂ· <Nkry-9.- C ZEdy,Â©. ....0~44 4 t.t Â·72':. Â· Vt.*Â« 14 - i'*M:FfÂ»'tie}<,I, Â·Â· 0~ ~,;-ir. .73,15Â¢ 1 6,,Â»t -'.: fÂ¥g Z... 4# 7-f/1 . : 4 + r k.6 -0. 11 -4 1 It. .. . i -~,-<SC- U/ 99.44*86Â£.~~.1-.4,._ENZA;*627*AV ~.pfiy~~4 t! 1 .. lAâ‚¬ '=â€ž2'771 J ./- ' 4 . hi ~ :i Â· k *In '. r -h 31 - 1~41-.5... 1. . 4000- rt-3 .iÂ¥ *3... - t. .d. The Estes Park Conference Center 4~ Â· Ift:. -Â» Designed for meetings in which quality and service are essential. With almost 8,000 square feet of function space, W Â·Â·t '113 : ..977- we can host meetings and banquets for groups of 10 to 800. . Contact us today for complete information about our . superior meeting and convention services. A 800-803-7837 ext. 258 Â»2' liâ€ž www.estesparkconferencecenter. com â€¢ Professional Conference Managers Association Newsletter Ad e Northern Colorado Business Journal â€¢ Boulder County Business Journal O c) O (9 0 O -2 22 0- ul 4 h 11' % 0 CO ..2 8 Q Zi a m da k r '0 0 -W T m 8 9 -14 Q. .tz 2 5 ~ 1 1 ts 3 ~E tt c 2 2% Â· - 5.0 b m Lil 0.11 50 W --, WL. 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Z a> E ir U) 0 to E 2 ce C -50 3 a 'A 0, 00Â®06 00-BL- Â·2 1 0 b O 92 â‚¬3221 8*02=(50 oZEBE DE zmocoomOO 05Â£530 I * I Â« *. -/ I ' I Town of Estes Park Film Commission Confidential 4/29/2003 Page 1 o n Lake SUV Commercial Ice needs to be 2 ft. thick 25-Mar Unique Rock Formations Marlboro Adventure Team Filmed at MacGregor Ranch efipol uadsvie paull!=1 *uedwoo eu04d Ipo SSIMS iMONS idv-Z L Jaqoloo Joi einpaqoS Ull!=I lleuls elipol uwl[ Plo idv-EZ Date Request Type Notes 25-Mar Locations: Photo Stills/Magazine auize6eIN J!0AJesebi kia -idÂ¥-9 oequod SUJUI /AA SPBOh' 6u!pu!M Jdv-9 snxel )Ped leuolleN U! snxei .Idv-ZZ 11-Mar Dirt Roads untry Ski Location Rd- broken fencing Area ~dve-hurch rgrn~century) JeAQI 6uisso~~e~'o~s~n idv- b unhouse Id Gas Station Old Firehouse 11!4 e uo asn04 6 Â¥sn ejel'%*41~l~H UT-062-2003-0065, Film Permit for Japan 2003 Marlboro Adventure rleam Event Page 1 of 2 This is Google's cache of http://www.blm.gov/utah/moab/enbb_form.062-03-065.html. Googl e's cache is the snapshot that we took of the page as we crawled the web. The page may have changed since that time. Click here for the current page without highlighting. To link to or bookmark this page, use the following url: http: //www .google.com/search? q=cache:EXD0909RaccC:www.blm.gov/utah/moab/enbb_form.062-03-065.html+Marlboro+Adventure+Team+2003&hl=en&ie=UTF-8 Google is not a#iliated with the authors of this page nor responsible for its content. These search terms have been highlighted: marlboro adventure team 2003 ENVIRONMENTAL NOTIFICATION BULLETIN BOARD INFORMATION PROJECT NAME: Film Permit for Japan 2003 Marlboro Adventure Team Event OFFICE: UT- 062 CONTACT: Mary von Koch PHONE #: ( 435 ) 259-2128 PROJECT NUMBER: UT-062-2003-065 DOCUMENT TYPE: AD X CX EA EIS PRIMARY PROGRAM : (Please place an X for al] Programs involved) X Lands & Cultural Fire - - Minerals Range Recreation - Realty - Vegetation _ Watershed _ Wildlife 2Planning _ Other (list): - _ Wild Horses PROJECT DESCRIPTION: 2 days of still photography, between March 27th and March 29,2002 for the Marlboro Adventure Team Japan 2003 event. The company has requested authorization to use 2 locations on lands managed by the BLM. The project would involve 20 participants, guides and 1 photographer. On the first day, the photographer would take pictures of participants on a horseback trip from the Bates Ranch to a camp on private land in Castleton. On the afternoon of day two, the photographer would take pictures of participants on ATVs in the Behind the Rocks area. These activities have been authorized by Special Recreation Permit MFO-00- R-034R. TOWNSHIP, RANGE, SECTION: Bates Ranch to Castleton camp horseback ride: (Mary Jane Canyon wilderness reinventory Unit) T. 24 S,, R. 23 E., sees. 15,22,27, and 34. T. 25 S., R. 23 E., sees. 3 and 10. T. 25 S., R. 24 E., sec. 29. Behind the Rocks ATV ride: T. 27 S., R. 22 E., sees. 15,20,21,22,27, and 28. T. 27 S., R. 23 E., sec. 30. LOCATION/DESCRIPTION/OTHER REMARKS: COUNTY: _X_ Grand _X_ San Juan SPECIAL INTERESTS: (Please place an X for all Special Interests involved) ACEC Critical Habitat Cultural Fire Rehabilitation - Riparian Â¥kE --*.- --.I- I..-i-- - Visual Resources Designated Wilderness/WSA Wild & Scenic Rivers _X_ Wilderness Inventory Areas with Wilderness Characteristics - Other Wilderness Concerns DATE OF ACTION: STATUS: 1 11 1 http://216.239.33.100/search?q=cache:EXDO909RaccC:www.blm.gov/utah/moab/enbb_form.062... 4/14/2003 Linda Larsen From: Two Eagles, Stephanie [two.eagles@state.co. us] Sent: Thursday, April 24,2003 5:25 PM Subject: Updates Dear Film Pals, following are a few updates: (1) The Chris Bailey Photography Pontiac shoot went to California. (2) GPS Film Productions (for Leo Burnett, Chicago) shot a still project for the Marlboro Adventure Team at the Ouray Ice Park and in Estes Park. Linda Larsen: Thank you for responding so quickly and for all your assistance on this project. GPS wrapped up the project at the MacGregor Ranch in Estes. (3) Allen Birnbach shot stills for the Denver Water Board at Eleven Mile Reservoir last week. (Remember those very dry-looking locations they were searching for?) Allen wanted us to thank all of you for having this network in place, and for all your help -- so THANK YOU! Allen is an extraordinary photographer who donated the cover images for our Production Guide for the past two years. (You should have received the new one this week.) Other recent filming in the state includes the following: * Tribe Productions are filming commercials for Avaya this week in the Denver area. * Lumiere Films/Pennsylvania shot spots for the Art Institute of Colorado this week in Denver. * BBC shot a portion of a documentary called "Transcontinental" on the Durango & Silverton Narrow Gauge Railroad on March 14 and 15. * Universal's "Spring Break the Movie" filmed in Boulder, DIA, and Breckenridge in March. * Three Ball Productions filmed a reality television show in Telluride on April 15-16. Community film contact Dawn Ibis was initially contacted and facilitated the project. * Drop Zone Prods. shot stills for a German sportswear catalog at Arapahoe Basin, Dillon, Keystone, Silverthorne, and Vail in Eagle and Summit Counties in mid-March. * Park Village Productions of London filmed "Six-Wire Winter" feature promo in early February in the Steamboat Springs area. Filmed again week of March 17 with principal actors. May be back in June and in the Fall. * Qwest commercials and industrial filmed in Denver using AMP, a Colorado production company. * Incite Films, Denver, filmed a political campaign commercial in Denver on 3/12. * Lighthearted Entertainment, NYC, filmed interviews for their TV show "Extreme Makeovers" (I didn't make that up! ) in Littleton and Denver on 3/11-12. * MTV Network-East, NYC, filmed TV show "Top 20 Countdown" in Aspen area on 3/7-8. * "Star Search" auditions were held in Denver on 3/9. * IMS Productions, Colorado Springs, filmed industrials for Compassion International on 2/28 and 3/5 in Denver. * Digital Ranch shot US Army commercial week of 2/18 at Ft. Carson and Winter Park area. HDNet, Denver, shot pilot for TV show "Across America" in Boulder area on 3/15-16. * Obermeyer Prods. shot Eukanuba commercial in late Feb. in Aspen area BIG THANK YOUs to all of you who helped facilitate these projects! sTE and AAC 1 MEMORANDUM TO: Honorable Mayor Baudek and Board of Trustees FROM: Special Events Department - Linda Hinze DATE: May 1, 2003 SUBJECT: Request for Approval of Horse Show Contracts - Background: /Colorado Arabian Horse Show - this will be their 55th year at the Stanley Park Fairgrounds. Show Dates are July 4,5&6- horses will arrive July 1, 2, 3. Standard horse show contract. Fees are charged for arena use and number of stalls rented. Rocky Mountain Team Penning Association - this will be their 3rd year at the Stanley Park Fairgrounds. Show will be September 13&14- horses will arrive on September 12. Standard horse show contract. Fees are charged for arena use and number of stalls rented. McW Management Group/Colorado Hunter Jumper Association - this will be their 21St year at the Stanley Park Fairgrounds. McW Management Group is the same management the CHJA has hired to organize and run their show for the past 6 six years. Show days are July 23- 27 July 27-August 3 and August 6-10. Grounds rental is $26,500 per week. Costs: General costs to operation the fairgrounds for the shows. Recommendation: Special Events Department recommends approval of the above horse show contracts. j . AGREEMENT THIS AGREEMENT, made this day of , 2002, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, 11 r as party of the second part, and do /AA.,(Â«Â»1 444 CR#as party of the second part, 91#%464%6~42*1502 WITNESSETH: WHEREAS, the second party desires IO hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of Ihe facilities at Stanley Park and services ro be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second parry shall hold horse shows or halier classes on the following date or dates: 2003 14 I -94 91Â»02 2. First party agrees to furnish to second party all available stalls and exhibitiOn space for animals at Stanley Park as herein provided. Firsr party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. AGREEMENT ' THIS AGREEMENT, made this 13 day of mAQc Ft , 2003, by and between fhe TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, as party of the second part, and 86('<7 M-rt19~m MNrt)*7 45#adÂ·' as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services To be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2003 1* TH- Neolo Sep-r Q 5Egr 1 3 EVE-Tr 46(pr M EVEYST- SETAP 2. First party agrees to furnish to second party all available stalls and exhibitiOn space for animals aI Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. . AGREEMENT THIS AGREEMENT, made this _3rd_ day of_March_, 2003- by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, as party of the first part, and _A{cW Management Group_, as party of the second part WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party sh,31 hold horse shows on the following date or dates: 2003 2004 , 2005 4(49 2-3 Â·- 27 /U Lq .L i - 1-36 1569 11 - 15 - .-(24 30 - Ad# 3 3 V t...C 132. - At, 6, 1 #211 2-9 /414 6 1 A:.tg 0 - A-J,4 le 4-6 4 4 - 8 Ati 6 4 -0 2. First party agrees to furnish to second party all available stalls, tent for stalls, exhibition arenas for animals at Stanley Park as well as RV spaces, Committee Room and Community Building. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. For year 2003 the rental rate for the grounds as described in #2 shall be $26,250.00 (I'wenty-six Thousand Two Hundred Fifty and No/100 dollars) for each week for three weeks. Beyond year 2003, the fee rate will be negotiated, with the understanding that the fee rates will not decrease and will be agreed upon prior to November 1St of each year prior to the horse show. Fee increase not to exceed 10%. h .'4 :, ry'â€¢ p ,- MEMORANDUM ~ -'"Â°- - TO: Honorable Mayor Baudek and Board of Trustees FROM: Special Events Department - Linda Hinze DATE: May 1, 2003 SUBJECT: Request Performance Park Regulations Approval Background: Performance Park located in the West Park Center area was built by the Estes Park Urban Renewal Authority with a Grand Opening date of June 21, 2003. The Special Events Department presents the attached performance Park Regulations for consideration. This will be first time a use fee has been charged for the use of a Town park. Rates are presented for local non-profit groups, locally sponsored events and private events. With the stage, lighting and electrical, Performance Park offers a new outdoor theater setting for community use and entertainment. The Park Use Regulations for all Town parks will apply to Performance Park also. The attached Regulations pertain to Performance Park only. Costs: Park Attendant will be a paid position, when required. The permit holder will be charged per regulations. General staff costs for reservations and over-see of events. Recommendation: Special Events Department recommends approval of Performance Park Regulations. PERFORMANCE PARK REGULATIONS Performance Park built in 2003 is intended for community musical and theatrical events. It is not designed for art shows or shows which sell vendor spaces. All regulations listed in the "Park Use Regulations" and the "Park Use Procedures" shall apply to Performance Park concerning - park use forms, boundaries, sound level control, signs, trash/litter, literature distribution, damages, sales & licenses, irrigation, traffic control requests, and insurance requirements. Permit Applicant Requirements: Fees*: 1. Local Non-Profit A. No user fee B. $20.00 per hour for Park Attendant** C. $100.00 deposit for damage and trash/litter not collected and disposed of is payable two weeks prior to the event. This deposit is refundable per the discretion of the Special Events/Parks Departments* 2. Locally Sponsored Event A. Free event - No user fee B. Ticketed event - Use fee to be negotiated C. $20.00 per hour for Park Attendant** D. $100.00 deposit for damage and trash/litter not collected and disposed of is payable two weeks prior to the event. This deposit is refundable per the discretion of the Special Events/Parks Departments* 3. Private Events A. 0 - 100 people: $100 for 1St hour plus $50 per hour thereafter 101 - 200 people: $200 1St hour plus $50 per hour thereafter B. $20.00 per hour for Park Attendant** C. $100.00 deposit for damage and trash/litter not collected and disposed of is payable two weeks prior to the event. This deposit is refundable per the discretion of the Special Events/ Parks Departments* 4. Other Events Special Use requests will be considered by the Special Events Department with negotiable user fees. *All fees and damageArash deposit are payable two weeks prior to the event. **Park Attendant is required for any event using electricity, sound, dressing rooms, and/or attendance is over 100. 1. bther Regulation#: 1. 3#rformances & use are from 9:00 9.m. to 10:00 ~.m. 2. No terits are to bp raised on grass amas. 3. Elanners are to bp placed only on de#~gnated polgs 4. ~p ripe or birds#d is to Qp thpln. 5. qee- Will offerir~s - a logBil nFIn-pro~11 group wlÂ·19 Â°pt@ins a l.1#e Perrnit fo[ ll?rffrrpange Pirk may r,F'Imf free*ill of{Â¥M[1@ 9 Im allowed. Ttlp Â§13Â¢ppip' ENgnts JIfpirt[nent will tprocess 11,4 requemt, i; ; i . 1 :11:1; 2 11 Tpwn 99 'Fsfrp Fff to Proride: 1. FÂ»ing of event reservat~p 2. 0Â®1 Ntenc~ant 'refer to feps ,~)eve): . .t .ppritrolelep:ticity , Â¥ ~* or soggd . ~ppn apol 1*k dressirl# rqpms Pi, Tfquble #b??t any p~ prlplerrli, 1.9. ir[iq?ti~D. fiRÂ· .1