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Home My WebLink AboutPACKET Community Development 2000-01-271 ,/ a n) A U t cli-,e u l O n h 64 Prepared: January 21, 2000 Revised: January 25,2000 AGENDA Town of Estes Park - Community Development Committee Thursday, January 27,2000 8:00 a.m. 1. CHAMBER RESORT ASSOCATION A. Report by David Thomas 2. COMMUNITY DEVELOPMENT A. Development Review Fee B. 1999 Year End Report C. Request from Estes Valley Community Service Coalition for transportation funding. 3. MARKETING A. Advertising Report B. Conference Center Report 4. SENIOR CENTER A. Monthly Report 5. MUSEUM A. Events Calendar B. Monthly Report 6. SPECIAL EVENTS A. Contracts (1) Arabian Cutting Horse Association - June 27,28,29,2000 (2) Colorado Horse Club - July 2,3,4,2000 B. Budget Expense Requests (1) Stall mats (2) Rodeo Chutes and Pens (3) Electric - Phase 111 The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. MEMORANDUM To: Community Development Committee From: Stephen L. Stamey, AICP Community Development Director Date: January 25,2000 Subject: Development Application Fees - Year 2000 The Town's development application fees are substantially inadequate to recover public costs associated with development review. If growth should assist in r. "paying its own way", the Town's development fees need to be increased. While the proposals for new fees is significant, this brings those fees more in-line with associated costs. The current fee structure is out of date, and does not reflect current costs for development review. Generally, the Town's application fees are $50.00. Applicants are also billed costs for publication and Town Attorney review fees. As a practical matter, the General Fund is subsidizing the review process. There is public benefit associated with any given review, assuring that adequate streets, utilities and drainage facilities are provided, for example, but development proposals also generate direct and indirect costs. Development Review Activities and Costs â€¢ Meeting with applicants/consultants on projects. This occurs throughout a levelopment project. â€¢ Assisting the general public on issues directly associated with a development proposal. â€¢ Site inspections during the development review process. â€¢ Development review team (Community Development, Public Works, Attorney, Building, Light and Power, Water) review and comment, and coordination. 1 2, I â€¢ Coordination and communication with outside agencies (CDOT, Corps of Engineers, Sanitations Districts). â€¢ Research on development applications. â€¢ Preparation of staff and review agency comments/recommendations. â€¢ Presentation of applications to Planning Commission and the boards. â€¢ Management of application files. â€¢ Preparation ofhearing minutes. â€¢ Preparing and publishing hearing and legal notices. â€¢ Mailing notifications to property owners. â€¢ Mailing application materials to review agencies. â€¢ Review of engineering construction documents. â€¢ Review and management of improvement guarantees. â€¢ Legal review. â€¢ Recording of documents. , The activities outlined above are direct costs associated with development review. It is obvious that a $50.00 application fee is inadequate for cost recovery. Attached is a proposed development review fee schedule for Year 2000. Larimer County has recently completed a cost recovery study, and approved a new fee schedule. Larimer County's fee schedule is based on a cost recovery of 50% of the actual cost of development review. Attached is a Comparison of current Town fees, Larimer County, Fort Collins and Loveland. With the implementation o f the EVDC, it would seem appropriate to have a uni form fee schedule for the Valley. 2 000 000 1 00 44 44 66 0 0 0 % E e E * 2 2 Z. 2 $, e LL E LL LL E LL ELI- 11 C LL LL E E 2%38 55@5 Ng 2 0 < 5 E O->O <C z v * P v N %aZE C CE CO CO 0 1, & Cr i C CD J -1 -1 0 -C CI: m y 2'll 2B 0- O 2 Estes Park Type EÂ©mEnt) Larimer County Ft. Collins Loveland (1998) Proposed ANNEXATIONS $1,188 $400 + $25/acre $700 + $25/acre onference No Fee Minor Subdivision (2 lots) $2,000/$2,400+ $500 000'6$ +00*'8$/000'8$ 80:I MT:1 ~01 9-6 008'3$ +003'8$/008'2$ s101 'k - L 000'8$ +00*'8$/000'â‚¬$ Me!Aew 9101 93 -SL oog'E$ +009'8$/003'â‚¬$ eed Me!Aehl 9101 09-91 00*'Â£$ +008'8$/00*'â‚¬$ 33%~ $101 GZ - E 0092$ +008't$/0092$ leu~Zipue 9101 00 L - 9Z 0082$ +00*2$/008'8$ 00:1 M 9101 09 k - LO K Sketch Plan iew $100 $400 + $5/lot or Subdivision Preliminary Plat Out GMA/In GMA $1,312 acre Development Review Fees Comparison Ordinance Fee and Legal Notice Fee Attorney Revi Legal Notice Fee a d Attor ee 80!loN 186el Legal Notice Fee SUBDIVISION APPLICATIONS 1 Review O 1-0 O ID LD O 0 0 0 0 O 00 0 00 00 0 0 O (\1 00 co C\1 co C\1 Cy .r- O 1 1- 4 4064440 0 0 (4- 49 49 -89 4,9 2 -Ci gg 2E 0 m CO CD <O 0 -5 + A 0 0 1- N tO , m - 00 Al 0-0 2 -00 44 0 S 0 0- 0 % 00 LO 4 fOLOO 0 800 O '39=2 3 4. W 00 04409> 0 â‚¬ â„¢4444 93Â· 0 3 2 00 09 - â‚¬6 0 00<0 0 .1- a) (D (1) A (D a) A (D 0 4 0 11. Z Z â‚¬ &-12 :Â§ 212020 0 00, O Z O 0 ~ E LL 0 Z-*ZSB Z03 0 g .92 E E 2 -2 2 -3 -26 2 -% > 2.Za)7v ov N 0)-0 u 0,-0 N 9 00[ 0 ccE 3%[C E m (0 W Jec -J H f .-' 0 ~ 0 -a) + 0 + CD + a) 0) 05 LL 05 11 26 LL 49 â‚¬4 C f 5 .% C .0 g 0 0 2. 9 - ti E (D C 0 6- .% 0 -O E A 24" 00 2 5 m 2 2/1 E *g 28 8 E :g **2 el : 2 O.2. 19 23 (D gEN z a E mE2 1* 5% % 25 3 -M 2 5 J < .% 2 2 6.9 & 2 E>* - EE @v ty ge .6.9 ti EEo 0-0 0 R Â® 00<0-0 0= m -H CO NO 1- 4 E m G o 2 E Z 0 N 4 Type (Current) Larimer County Ft. Collins Loveland (1998) Eptes~p~ed 009'6$ 008$ ZZ6$ uo! 180!iddv Buluozew 06$ 08 LS - 009$ do weloid JOi v:le "U 'bs 000,0 K 01 000'Z luoil s jueuidoleAea otice Fee $500 + $5/lot or Boun ary $150 filing document $125 006$ 10 lol/Ok$ + 00*$ + 669' e.loe M3IA38 NÂ¥ld iN)V\Id013A30 lecle! OdÂ¥/09'$ Over 150 Lots w Fee $4,000/$5,000+ ubdivision Final Plat eview Fee $2,600/$3,000 Xeulolly Xeuiouv Xeu o Estes Park idde 1!wied Bu!Pl!nq Jo elun le loe~100 eq oiseed ime Extension Slllâ„¢3d 3Sn ABVBOdV~31 VI-Id INOO DNINOZ --- M OLD 0 0 1-0 tOlD O 00 0 0 0000 LO â‚¬6 1- CU 01 019 Lo 69 4 0 0 â‚¬4 0 0 00 LO O 10 N 66 â‚¬- 0 0 0 000000 0 0 10 69 49 64 69 09 ta b 62- 00 E it= t: CD r 00 20 c 3 0-Â¤LL CO C + 2.2 E N E .m H coCE 2 &63 m E m :S<E<E U. OCO LL E 22%29% 0 Estes Park Estes Park Type Larimer County Ft. Collins Loveland (1998) Proposed Fee agv~worg~ $1,500 eei le;1!luqns Jo 8/ L 6u!1! ul 41!AA uoneoldde dew Jo lewl.UqI 003$ 008$ (ueld lueludoleAea 'leld) Me!Aebl plezeH el! nor change to appro~d~de~ve~~op~me~tntpp~nno $50 $192 $100 iling/notice) $3,206 $50 + Legal Notice $50 + Legal Notice Fee a~13:rn:ey $50 + Legal Notice Residential or Accommodation Developments, 11 or Fee and Attorney more units Review Fee Developments over 10,000 sq. ft., GFA Residential or Accommodation Developments, 3-10 unit endment to approved Development Plan (with CE'INO1) uols!Aebl de'Al eq AEW Seei leuo!1!ppe seleolpu! u6! pueleAO-1 'XeA.Ins 180!601009 opeioloo -e!) MINISTRATIVE ACTIONS Development Permit mendment to approv ificate ire Protection District) iling/notice) , I ESTES PARK PLANNING COMMISSION 1999 REPORT Annexations 2 Subdivisions: Preliminary Plats 9 Amended Plats 9 Final Plats 5 *Â· Development Plans 10 Amended Development Plans 3 Special Reviews 3 ESTES VALLEY PLANNING COMMISSION 1999 REPORT 17 Study Sessions and Meetings 2 Public Hearings Adoption of the Estes Valley Planning Commission Bylaws Adoption of the Estes Valley Development Code 6 , , 6 CODE ENFORCEMENT VIOLATIONS / COMPLAINTS FOR 1999 Trash Control 23 Vehicles 12 Living in Trailer 4 Illegal Car Repair Shops 3 Sign Violations (not related to Sign Permits) 5 , Fences 2 Chickens 1 Soliciting _.2 Total 52 Sign Permits for 1999 51 Total 9- 1999 Customer Survey Information Returned Favorable Unfavorable Building Permits 15 13 2 Sign Permits 4 4 0 Planning Submittals 3 2 1 CUSTOMER FEEDBACK COMMUNITY DEVELOPMENT DEPARTMENT We are striving to improve our Customer Service. Your input is important and valuable to us. Thank you in advance for your time to complete and return this form. Assistance requested pertaining to: O Building Permit O Sign Permit O Planning Was your request processed/answered in a timely manner? El Yes O No O No opinion Were Staff members courteous? O Yes O No O No opinion Were you satisfied with the assistance received? C] Yes O No O No opinion Form 1201 8 TOWN OF ESTES PARK Annual Building Permit Summary 1995 1996 1997 1998 1999 RESIDENTIAL Permits 62 57 69 75 50 Units 91 129 106 120 93 Valuation $9,438,854 $10,638,429 $13,802,287 $15,728,158 $11,922,612 COMMERCIAL Permits 24 8 18 27 15 Valuation $2,011,387 $1,534,249 $2,301,957 $3,971,567 $1,040,372 PUBLIC Permits 1 4 2 1 1 Valuation $82,519 $1,403,556 $40,000 $508,202 $1,000 INDUSTRIAL - Permits - - Valuation - - OTHER Permits 186 162 166 149 189 Valuation $3,277,678 $2,919,475 $3,785,737 $2,332,310 $3,042,683 TOTAL Permits 273 231 254 252 255 Valuation $14,810,438 $16,495,709 $19,929,981 $22,540,237 $16,006,667 . -4 MEMORANDUM To: The Community Development Committee From: Margie Greenlee Transportation Chair for Estes Valley Community Services Coalition, Inc. Date: January 24,2000 Re: Transportation to Loveland and Fort Collins Background Estes Park has been a distinct part of the transportation plan within Larimer County for several years. The grant manager for federal funding was previously the County itself but was shifted to be the City of Fort Collins about three years ago. The old Dial-a-Ride van that had been used by the County offices in Estes Park f was transferred to an alternate non-profit, Estes Park Medical Center. This van has been transporting Estes Park residents to Loveland and Fort Collins three Fridays per month. The riders of the van have expressed extreme gratitude that they can reach specialized medical services and other services within the front range. There has been six to ten people using the van and have been paying $ 4.00 round trip for the service. The driver has been an employee of TransFort and has been provided by them. TransFort is also providing the newer van recently being used. The remainder of the costs for the service has been paid through federal funds 5311. The 5311 funds have been redistributed for the year 2000. An additional $ 6000 has been allocated for services to Estes Park if the local community can raise a matching $ 6000. The need for local matching funds is a requirement of the 5311 grant monies. The actual cost for two days per week between Estes Park and Loveland is $ 17,000. Proposal TransFort is willing to contract with COLT, City of Loveland Transportation. The - transportation manager for Loveland would then be able to provide services to and from Estes Park two days per week. The bus would be able to bring riders up to Estes in the mornings and return them to Loveland in the early evening. Estes Valley riders would be able to travel the reverse by going to Loveland early in the morning and connect with any other bus services within Loveland or Fort Collins. The bus would return to Estes Park in the late afternoon or early evening. Riders would have to share in the expenses (currently the price is not determined but probably will be in the $ 4.00 range). For those in financial need, there will be vouchers or tokens to provide rides including all transfers. This entire transportation system is already established in Loveland and Fort Collins. fb 0, , a . Estes Valley residents would now be able to participate within the same system for access to services. We believe that the number of rides will increase when consistency of transportation is available. We anticipate 20 rides per week initially and forecast 50-60 rides per week within the first year. Plan The Estes Valley Community Services Coalition transportation committee will continue to be working within the valley to coordinate transportation within our community. Options currently in discussion are: 1. Crossroads Ministry has recently acquired a used Dial-A-Ride van. Their Board of Directors is currently determining the scope of uses for this van. 2. Other vans within the Estes Valley, e.g. churches and EPMC, will be considered to establish a fixed route and a demand response system. 3. Coordinate services with Special Transit from Boulder County. 4. We will attempt to also re-energize the Pick-Me-Up volunteers. 5. The volunteers who drive our veterans for services will be included in our i. discussions. 6. Opportunities with the Park School District will be explored. 7. Funding from other sources will be sought to raise an additional $ 6,000 to match federal funds 5310 to allow COLT to purchase a new vehicle to be used for the route between Estes Park and Loveland. 8. Strategically plan for future years for secure funding in a timely manner to provide continuous servicesonce they are established. Request The transportation committee of the Estes Valley Community Services Coalition is requesting that the town of Estes Park designate $ 6000 for year 2000 to facilitate transportation two days per week between Estes Park and Loveland. A letter stating the intent to designate $ 6000 for transportation in year 2000 is needed by February 1. The funds can be presented at a later time. Thank you for your time and consideration of this important endeavor. ll -...I- Transportation Services -1 Transfort Cityof_%#-Collins January 10,2000 Margie Greenlee Estes Park Medical Center P.O. Box 2740 Estes Park, CO 80517 Dear Margie: It has been proposed that $6,000 ofthe Â§5311 federal funds awarded in 2000 be used to increase service from Estes Park to Loveland and Fort Collins from three times a month to bi-weekly. In order for the service to begin there must be a local match designated. Currently, all local funding from the Office on Aging and Larimer County Human Services has been allocated. In order to complete the contracts necessary to implement the proposed service, written documentation is needed ensuring the $6,000 local match has been committed. Thanks for your help and cooperation in getting this funding issue resolved. Sincerely, _ >130- Thomas L. Frazier Transfort/Dial-A-Ride General Manager CC: Robert Thompson Mark Peterson Vicky McLane Ralph Power 6570 Portner Road â€¢ Fort Collins, CO 80525-4194 â€¢ (970) 221-6620 â€¢ FAX (970) 221-6285 Community Development Comnittee Advertising Program Report January 27,2000 1. Overall Requests for Information as of 12/31/99 are up 5.7% - Graph Attached 1999 totaled 64,778 requests compared to 61,287 for 1998, A. Advertising generated requests as of 12/3 1/99are up 30%. 1999 totaled 47,524 requests compared to 36,551 in 1998. C.P.I. for 1999 was down 7% compared to 1999. See Source Report Graph B. Incoming WATS line requests as of 11/30/99 are down 4,401 calls, or 7%. 1999 11/30 = 56,717 compared to 61,119 in 1998 - Graph Attached C. E-Mailed requests as of 12/31/99 are up 33%. 1999 totaled 7,105 compared to 5,347 in 1998 - Graph Attached 2. Total 1999 Collateral Distribution Summary A. First Class Direct ofFort Collins distributed 108,584 1999 Vacation Planners in response to both individual requests and 3rd party distribution requests which includes Chambers of Commerce, Colorado Welcome Centers, Travel Agents, etc. B. Certified Display Service ofDenver distributed 145,165 "Spirit" Brochures along I-25, I-76, including the greater Denver Metro area, Boulder, Louisville, Longmont, Brighton, Loveland, Fort Collins, Greeley, Windsor, etc. 3. Current Work In Progress A. February 6th Front Range Insert featuring the Snowshoe Series B. April Denver television spot revisions featuring golf and snowshoeing activities. C. 1999 "Mini"- Conversion Study being conducted by RRC Associates. Il Estes Park Inquiries w/0 USA Weekend Overall Requests for Vacation Planner 1 80 75,472 - 72,376 - 69,610 70,650 70 Mmmmmm,it~* 5%11,limp '2 .. .Em.!11@1@ 64,778 2Â©51%[fErm =:m:=mi 61,287 3.1==5* 60 ----lagia 4;J~/&- --~~Â·Il!!111~iÂ·~Â·'.B.4 N***Ni!*u .= ...: 1: '-1- i l 'A'Â· It, 41 =~11@Ii. --Il 11:Â©r#PA &1*4 I=131]~%4~-1 -- e. rf,:: iiI':M, =1==mi:01.1 19= 40.. 49 50 =Wdks trif 11.9.jâ€ž 1 3ts:illi'F /ZI =I, 6-- 9, I- Billiâ€¢....4= 11*%#4111,/41!~IV~ ---'Ime-. 2 40 'MEN . -- ...4. u-.4 1*114311 lie 1%*303 4%4 995Ff..# 'IF ,~i Milmi # ,%*3% @1~~!ir' . I-lilli. 0 ...2,4-=a==2~ --. 7.11= t=ir,Etz#~2.:Ct 2 ''Alill'm .111111 ------*~t# 01,1,7..: Â·,-'4#.:- E-4 30 ty- -- :.111, ." =~ *htâ‚¬= 616,: fr.410 2 @1*141!!ii:!ilic~:fi* -:ENE -~7= 0*ER=~%@ ./.-.T **115' =r?1!57!~-=+11=Â¥=- . G.IK=U=- Lia=N #i'**=:.Eli!. ii*.ilie:=1~ :,t'-':;1* 2 " 1.4 -- 2EE~00mmat .- ./'ll."Ill'r = BM#**Va ftf!~ 20 - - -DIM *4'%2 :.id*!E*ak':A -3 =81â‚¬~ %*13% *Â£&WOKÂ·-~Ii,-!Â·.:r,Ilk Mmignem E:.FM'#iis0 *Wpil.101 EmmlÂ·Â·IMME~!'-- i~la,1#irt . **4~A'52 *ial=----- A*TE~iN,â€žM!!IM!; tÂ·!~Eti~tttptug +*.i*d: i iilt#friCM i:k:W 64*Â·Â·Al.14E.3EBEmd 1=III=1= â€žlili IHI... '61 -1. r,1111 Mti:.1 C'Â·:Â·r -=Â·RFEEN. .ill *"m 86 m.,111!111'Tfk rli!1;Fllid.lift,immt 1-MER: 2-=HE-= ~milkull!1498#8!:Illit 1994 1995 1996 1997 1998 1999 Year-to-Date December 31 1H 1999 Information Requests by Source 1999 Requests Totalled 64,778 Other Sources (1.55%)- AAA TourBook (2.16%) Info Operator (0.88%) E-Mail (9.13%) Old Magazine Ads (8.94%) 'Iii- -4 99 Magazine Ads (77.35%) 1 51 E-Mail Requests for Information 1997 through 1999 8000 7,105 7000 -== -1--=. .Â· = -v-efm~; FEFf*- 6000 -#mmimp#MM 5,347 ~~itig~#IN 5000 m~-*2/: -~---7~mi.~- 4000 ~%1840*4/:litill - ~-M/-23-19/ tji mil//IN,jig.zppl lili ]WIFE 1" ~25#eiF-:=: d ill"/*IME~-*4 EL.fel~~-4-~ lilli - ~[1% 1-f. 74; 3000 2,799 ~90-410 7 -1- 5 - -- m---rua~tr'' - ~~~~ 9-Â£-=*Â£&7f' Il'l f -== 2- 'r- & 4-- ..,1.. --1 .E :11:l l.: P =21~1 1!plf.-f~--------Â·'"~L .Â·Â·â€žÂ·rÂ· Â·Â·Â· 3 EE-1Â·_7 :%./.& mt/EMNE 19:-1/@84.-p==1;f- lr,14. 2000 - ~~~~**?EM-~re---p.E 2-1 Fi/.*-I- 1=.r=Â£= *Fl $= ,- 1 . p__. &==@c*BEEZ:- i "~| - WI -111 L . I E--33â‚¬3*2~--~=q# , -311/ ~~;1-=JI'l-4, 4.*Ill,~111111~1~ 3,~~StS*m-~'~. -*t#**Â® =~Â»2Â¥11 1000 4*---#M I,â€ž8 il ," 'imil:,4 4-Â·i #&**/1-*EJ *..31$#am"58#mul#imbE/~#8.R P'i': CP-104*644<NG=Kim~Mt f=*tgtg@'E*= 'FiZBÂ¥Â¢49!1~47-/5/ #1*11~811!.142#/Er:M/#04/8#0 di.-31 1, Irll,ind,h 1997 1998 1999 Year-To-Date December 31 iU 7-15-1996 1:58AM FROM ESTES PARK CONF CEN 303 773 2374 P- 2 ESTES PARK CONFERENCE CENTER 2000 BOOKINGS January: 14-15 Cheyenne Alliance 75/100 18-19 Longs Peak Boy Scouts Local 20 Newcomers Lunch Local 20 EP Board ofRealtors Local 21-22 Peace with Christ Church 120/150 29 P.E.O. Lunch Local February: 11-12 Christ Community Church ]50 17-18 Fowler Real Estate 120 23-24 Colo. Department ofTrans. 100 March: 8-10 Colorado Pest Association. 120 16 EP Middle School Local 18 Women's History Conf. Local April: 5 EP Chamber Trade Fair Local 7 Rocky Mountain Elk Foundation Local 11 Larimer Health Department 50 18-21 Colo. Financial Aid 250 25 Middle School Career Day Local 27 Taste of Estes Local 28-30 Colo. Natl. Guard Assn 300 May: 4-6 Co. Rad Techs Assn. 400 10-13 Colorado NAHRO Conf. 250 13 Boulder Car Show Local 17-20 Colo. Resp. Care Assn. 300 20 Big Red Huskers Local 21-23 Rocky Mountain Electric League 250 28 EP High School Graduation Local June: 1 Rotary Local 8-10 Colo. Garden Clubs 120 12-18 Quilters Conf. 800 19-24 Wilderness Med. Conf. 500 ) 9. 7-15-1996 1:58AM FROM ESTES PARK CONF CEN 303 773 2374 P. 3. July 15 Rodeo Local 20-23 Ricker Casting Museum 250 29 Riverside Ballroom Dance Local August 4-5 EP Library Book Sale Local 13-17 Colo. State University 100 19 University ofColorado 200 23-25 EP Horse Group 250 25-27 Aids Medicine Conf. 150 September: 7-10 Scottish Pest. 800 14-16 Colorado Audiology Conf. 120 19-24 National Cardiovascular Conf. 500 25-29 Snow and Ice Conf. 1200 30 Library Foundation Dinner Local October: 4-8 CO Advanced Life Support Conf. 120 13-21 United Church of God 800 November: 2-5 Family Life Conference # 1 850 9-12 Family Life Conference #2 850 24-25 Holiday House Local December: 2 Fantasy Ball Local 31 New Years Local j8. Town of Estes Park Community Development Committee January 27,2000 SENIOR CENTER VOLUNTEER RECOGNITION Many of our volunteers were able to attend and enjoy the December 8, 1999 Volunteer Recognition Reception hosted by the Town of Estes Park at the Stanley Hotel. Senior Center volunteers gave 5,726 hours of time in 1999. SPECIAL TRANSIT Seven members of the ST management team visited Estes Park and the Senior Center on December 15. Steve Blacksher and his peers, along with Tobi Hale, then met with Rich Widmer, Randy Repola, Betty Kilsdonk and Jody Thompson to get acquainted and share information. The Town has met its year 2000 commitment to ST of $7,250. ST's two days of service (Wednesday and Thursday) per week continues to provide excellent Community service, especially to Seniors. KINNEY MEMORIAL FOUNDATION GIFT Senior Center, Inc. was selected by Colonel and Mrs. George Kinney to receive a $10,000 gift from the Kinney Memorial Foundation. This is a most generous and appreciated contribution to the activities and programs of the Seniors. HERITAGE GARDEN As planned, Phase I of the Heritage Garden project was completed by year end. The construction of perimeter block wall and enclosure for the trash receptacle, laying of the engraved bricks, and gazebo installation are all completed. The Seniors plan to raise additional funds to provide some landscaping around the Garden. MEALS Meals prepared and served in 1999 totaled 12,418. This compares with 13,280 in 1998. Congregate meals compare at 7793/7690 and meals on wheels at 4625/5590. )1 1 . ACTIVITIES Holiday activities included Thanksgiving and Christmas feasts with approximately 100 people for each event. The Seniors used these events for fund raising, asking a $5 donation for meals. The net proceeds totaled $579.19 (which included about $150 through Randy Repola's fine efforts of auctioning pies!) The Seniors were pleased to host Quota Club's Community Christmas for children of Crossroads families this year. This Saturday morning event was fun for both kids and Seniors as we enjoyed a puppet show, face painting, caroling - and, of course, gifts from Santa and Mrs. Claus. A good variety of lunch time programs have included oil painting demonstrations, fire safety for Seniors, Park Ranger Elaine (the ventriloquist's figure), and numerous Senior wellness presentations. Trips to Boulder's dinner theatre continue to be popular events, with three more currently scheduled. SENIOR CENTER, INC. ANNUAL MEETING The annual meeting of the membership was on January 10 and included election of Officers for 2000 and the approval of By-Laws Revision. Newly-elected officers are President Barbara George, Vice-President Walt Richards, Secretary MaryElla Pearson, Treasurer Corrine Pool. New Directors are Clint Goodman and Almina Ringdahl. Continuing to serve on the Board are Lois Chase and lifetime members Ross Moor and Don Tebow. 02 0 MEMORANDUM To: Community Development Committee From: Betty Kilsdonk Re: Monthly report Date: January 27,2000 Events Attached is the Museum's 2000 Programs and Events schedule. New Postcard Exhibit On February 18 we will open Wish You Were Here, a postcard exhibit, at a joint reception with the Art Center of Estes Park. The Museum's portion of the reception will take place in the main Museum building from 5 to 7 PM. It is sponsored by the Town, the Friends of the Museum, and the Stanley Hotel and will feature desserts. History Camp 2000 History Camp will offer three sessions this year: June 19-23, July 31-August 4, and August 7-11. History Camp will again be offered in partnership with the MacGregor Ranch, where it is based. It is open to children who have just completed 3rd or 4th grade. Registration is $100 with scholarships available. History Camp is supported by the Friends of the Museum, MacGregor Ranch, the Bemiss Memorial Fund, and the Kenneth Kendal King Foundation. Conservation Project Support Grant Nears Completion Final work on the Museum's Humidification-Ventilation-Air Conditioning (HVAC) system has been completed. As you know, the system was installed as part of our match for a two-year Conservation Project Support grant to upgrade our collections storage area. With the HVAC system installed, we are in the final stages of completing the grant project. To recap the project, over the past two years we have: - Undergone an architectural facility study from which we are now planning a facility expansion - Brought in professional conservators to train staff and volunteers in preventive collections care - Deinstalled and rehoused thousands of manuscripts, clothing, photographs, art works, books and other fragile artifacts into museum-quality storage furniture and materials - Begun to inventory objects and computerize records - Installed the HVAC system Work still to be done includes monitoring the environment to ensure that the new system is working properly, and bringing a conservator back to the Museum for follow-up training in collections processing. I commend curator Lisel Record for her fine work on this complex and very beneficial project. A, 1. 1999 Attendance Here is our attendance data for 1999. You will see that attendance appears much lower in 1999 than in 1998 (6500 visitors v. 11,721 in 1998). This attendance fluctuation is actually due to the Museum's participation in several large events during 1998.They were Imagine This!, the MacGregor Anniversary Celebration, and the Lakefront Arts Fest. Participation in these events totaled. 4375 people. In addition, during 1999 we experienced roof leaks several times while installing the HVAC system, requiring us to close more often than we had planned. The good news is that our admissions revenues increased in 1999 over 1998. We took in $5899 (19% more than in 1998, and 101% of our admissions revenue goal). During 1999 the Friends grossed about $10,000 in Museum shop sales, more than double their 1998 gross sales of $4500. 1999 Attendance 1999 Attendance Goal = 12,893 1999 Attendance, Actual = 6502 (50.4% of goal) 1999 Admissions 1999 Admissions Goal = $5800 1999 Admissions, Actual = $5,899 (101.7% of goal) Attendance and Admissions by Month 1999 Admissions 1999 Attendance 1998 Attendance Jan $113.00 100 45 Feb $116.50 217 10941 Mar $168.25 319 318 Apr $141.25 166 104 May $400.50 557 757 Jun $722.33 627 654 Jul $955.17 2164 2520 Aug $1,281.51 1012 4487 2 Sep $1,059.43 578 802 Oct $430.00 440 558 Nov $355.50 191 229 Dec $155.50 131 153 TOTAL $5,898.94 6502 11,721 Museum 5-Year Comparison, 1995 - 1999 Year Attendance Admissions (excludes shop, Friends fundraising revenues, and History Camp) 1999 6,502 $5,899 1998 11,721 $4,946 1997 4,271 $5,449 1996 11,539 $15,233 1995 7,210 $8,076 ' Includes participation in Imagine This! of 868. 2 Includes participation in the Lakefront Arts Fest of 1507 and the MacGregor Ranch Anniversary of 2000. cll< gron in... a 2000 Program; and Events January 22 Bob Haines "Winter in the Backcountry," a slide presentation, 2 p.m. Municipal Building, Room 203. February 12 James Lindberg, National Trust for Historic Preservation, and Bill Thompson, Rocky Mountain National Park, will present a program on the MeGraw Ranch Rehabilitation Project, 2 p.m. Hondius Room, Estes Park Public Library. February 18 Joint reception with the Art Center, Wish You Were Here exhibit opens, 5-7 p.m. at the Museum. February 27 FREE DAY March 18 Marsha Semmel, President o f the Women of the West Museum, will present a women's history month program, 2 p.m., Hondius Room, Estes Park Public Library. April 16 Free Day April 29 Post card collector Bobbi Heisterkamp will lead an in-depth gallery tour o f Wish You Were Here, the Museum's post card exhibit. Free with regular Museum admission. 2 p.m. at the Museum. April 30 FREE DAY May 12 Joint reception with the Art Center, Clatworthy exhibit opens, 5-7 p.m. at the Museum. May 13 Archaeology of the Estes Park Area: Who lived here before us? A program for elementary school aged children. Reservations required. Call 970-586-6256 for details. May 16 Rich Hause, "Using Old Things to Teach New Things," 2 p.m. Reservations required. May 20 Parade of Years automobile tour. June 19-23 History Camp for children who have just completed 3rd or 4th grade. Cost $100, reservations required. Call 970-586-6256 or 970-586-3749 to register. June 21 James Work discusses his new book, The Tobermory Manuscript, a historical novel chronicling the hunt for a manuscript rumored to have been written by Rocky Mountain Jim (Jim Nugent). 7 p.m., at the Museum June 25 FREE DAY July 4 July 4th Collectible Car Show July 31-August 4 History Camp for children who have just completed 3rd or 4~h grade. Cost $100, reservations required. Call 970-586-6256 or 970-586-3749 to register. July 29 Riverside Dance August 6 Archaeology program for children ages 6-10, parents welcome. 2-4 p.m. at the Museum. Reservations required, participation limited to 20. Call 970-586-6256 for reservations. August 7-11 History Camp for children who have just completed 3rd or 4th grade. Cost $100, reservations required. Call 970-586-6256 or 970-586-3749 to register. August 27 FREE DAY September 12 Ed Raines, "The 1859 Gold Rush," 7 p.m. October 10 Ed Raines, "Frontier Mining Methods," 7 p.m. October 29 FREE DAY November 14 Ed Raines, "Mining in Ward, Colorado," 7 p.m. November 26 Free Day December 16 Holiday Open House and reception ... an[1 see what's ull at tile Museum! 0,/ 11 I } / j i. p .am i ..... 4 N%\, 023 I - iwy,MYrr r.-/.....Ill"/3. e~u-pjax'grzp'MIMPe/r/Mil/M~ F AGREEMENT THIS AGREEMENT, made this 2/ day of jid. , 292Â£ by and between the TOWN OF ESTES PARK, COLORADO, (the Â«Town-) a Municipal Corporation, as party of the second part, and .14 C HA as party of the second \ par[, ( In-ler,Aal-1.e-wl Arak,- 94Â·1120; tbrst A-,soc.) WITNESSETH: WHEREAS, the second party desires to hold a horse 3how or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services To be furnished by first pirry in connection wirb the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2000 , Tues. 6/7.7/80 yu )41 de L & l 78 / #D ~ IACA CuÂ¢AH~, 49 11/1 6 - -rime . 4 /29/69 g _ Rern g - 2. First party agrees to furnisk to second party all available stalls and exhibition space for animals ar Stanley Park as herein provided- First party will not furnish any feeder straw for any of the animals and no cleaning of the stalls except as herein provided. ArÂ©24 1 -f"- rklls 6/16 ~ 40 3)I ~RAjwu_. 8108 Us 6/36 1 00 8-Cd. N-MAL , *Lj e. 01 199Â£-985 (046) 14'JJM /Jel 0190:IO 00 02 uer 29, . AGREEMENT - THIS AGREEMENT, made this day of , 2000, by and between the TOWN OF ESTES PARK, COLORADO, (the "Town") a Municipal Corporation, (\ 1 1 as party of the second part, :inc[~c~,9.t/~~ AireLL.*44,rre 6 /4 b , as party of the second part, WITNESSETH: -WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado and make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party iii connection with the use of said facilities, NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 2000 iru \ r :3 -3 - V 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 00, . I ,. MEMORANDUM TO: Honorable Mayor Dekker and Board of Trustees FROM: Special Events Department - Linda Hinze DATE: January 25,2000 SUBJECT: Purchase of Stall Mats Background: In 1999 the fairgrounds purchased and installed 110 stall mats for Barn U and part of Barn T. These stall mats provide easier stall pitching and eliminates the digging up of the stall dirt (leaving big holes), We have had to replace and pack - in new stall material each year. The first year trial was very successful and we would like to continue to purchase and install mats for the barns. Once installed, maintenance costs are greatly reduced. Cost: Bid is from the original provider and is $5.00 per mat more than 1999. (Brookhart's is the only provider of 5'X7' mats in our area) 100 mats @ $59.87 = $5,987 100 mats will enable us to complete 40 more stalls. Recommendation: Recommend the purchase of 100 mats. 26 . â€¢ l' I ESTES PARK FAIRGROUNDS ARENA ESTIMATE W W LIVESTOCK COUNTRY SYSTEMS GENERAL CHUTES & PENS $32,617.30 $37,897.08 SUBTOTAL $32,617.30 $37,897.08 ROPING CHUTES $ 3,400.00 3,400.00 93 MAYO POSTS -0- 2,790.00 *EXTRAS 1,725.00 2,725.00 TOTAL $37,742.30 $46,812.00 * EXTRAS INCLUDE: CONCRETE AND 35 SUPPORT POSTS 27, MEMORANDUM TO: Honorable Mayor Dekker and Board of Trustees FROM: Special Events Department - Linda Hinze DATE: January 25,2000 SUBJECT: Replacement of Rodeo Chutes and Pens Background: In the Fall of 1999 the Rooftop Rodeo Committee submitted to the Board of Trustees a request for the replacement of Rodeo Chutes and Holding Pens. It was approved at budget time and we now submit the bids. There are limited number of manufacturing companies who make the chutes. Hank Franzen, our rodeo contractor, came to Estes Park and helped design the pen and chute plan along with two members of the Rooftop Rodeo Committee. Both the fairg rounds staff and the Rooftop Rodeo Committee have approved this plan. Mr. Franzen, then helped in obtaining the bids from W-W of Kansas and Country General. He has worked with them previously on other projects. In the original bid the Roping Chutes were not included, but because of the savings from the W-W bid we would like to include it at this time. Rooftop Rodeo Committee members will provide the manpower to construct the pens and chutes. It has been designed in three phases to allow for the chutes and holding pens directly east of the chutes to be constructed prior to Rooftop 2000. If time does not permit, the balance of pens will be constructed in the Fall of 2000. Cost: Bids are attached. The budgeted figure for the project is $35,000.00. Town of Estes Park $15,500 Top Hands Organization 7,000 Top Hands/Town rpmt 12,500 Recommendation: Recommend that we accept the W-W bid for the entire amount - an overage of $2,742.30. ay. '62Â° 20\ A.. ./ Â£/ ..1 ./ 4 I % > -- - 1 I / 4 --4... / 2 .' I . .V 1 /\ Al. 47'.3.2. Il. I -l Â· l *.r-. , ..1, 1 fÂ«-cz: + -: .-- ~~77>i: i# . / 4 : R: 2 'L , :9#I#'2..diftÂ·: Â· 62Â·A- Â·-Â· , , 1 ' *2:4Â·..: 44, . ,.....--C- ,.. - Â·Â·-Â·Al 'N -- / 1 Ll 4 , 1 / As\/ l 1 iiI . f 1 .. /1 1. [,..Illl[{.il{1111111 (0 99 1433 7\\ 1 7%4 :- jAu:CE* \ C Â·. ~r )94./ 717.~5,9 1 'I. - 1 .Ii' 1 .6 4 .. ESTES VALLEY ELECTRIC, INC. P.O. BOX 3401 ESTES PARK, CO.80517 (970) 586-8661 FAX (970) 586-4032 TO: ESTESPARK FAIRGROUNDS RE: PHASE 111 SCOPE OF WORK PHASE 111 ELECTRICAL UPGRADE FOR THE ESTES PARK FAIRGROUNDS TO INCLUDE THE FOLLOWING: (1) MAIN ARENA - REMOVE ALL OVERHEAD WIRING FOR LIGHTING & REPLACE WITH NEW UNDERGROUND SERVICE. (2) MIDWAY - REMOVE EXISTING OVERHEAD PRIMARY ELECTRICAL SERVICE AND REPLACE WITH UNDERGROUND PRIMARY & NEW PAD MNT TRANSFORMER LOCATED WEST OF GRANDSTANDS & REWORK SECONDARY POWER SERVICING,PARKING LOT LIGHTS, BARN "U", GRANDSTAND & ETC. (3) ARENA #2- REMOVE ALL OVERHEAD WIRING FOR LIGHTING & REPLACE WITH UNDERGROUND SERVICE, ALSO RE-LOCATE LIGHTING CONTACTORS TO A MORE CONVIENT LOCATION & INSTALL A 200amp ELECTRICAL DISTRIBUTION TO SUPPLY ELECTRICAL POWER TO THE BLACKSMITHS BLDG. & ADDITIONAL POLE LIGHTING. (4) WEST ARENA - INSTALL A 100amp ELECTRICAL PANEL, WITH CONVIENCE OUTLETS & AVAILABLE POWER FOR VENDORS & ETC. (5) SITE LIGHTING- INSTALL NEW LIGHTING TO AREAS SUCH AS THE BULL PINS & BACKARENA ROAD WAY NOTE: THIS IS A BUDGET COST BASED ON T&M AS WERE PHASE I & 11 E.P LIGHT & POWER $5,000.00 TRENCHING $2,500.00 ESTES VALLEY ELEC. $19,800.00 TOTAL $27,300.00 yAAÂ» U, yee 30. ...Uluc VE 0 111 4 <3/ 11 1 // - --I-- -MYLTAArif~. 1 (3 0 6-4 Z 4 C:3Â£ 4 1, ..3 >. Ce Qi- , \4 -- -. I ----â€žI- - I.-- --1-- - - -1- - - / IN -- ..*.- i....= -1 .... -- - (\222 \ \i\ 1, /3 A"li' --,lry _~~__- U=1 121 0 60 -- , i ~A M $ Â¥A ... 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