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Home My WebLink AboutPACKET Community Development 1998-02-051 ' Vâ‚¬.. Prepared: January 30, 1998 Revised: AGENDA Town of Estes Park - Community Development Committee Thursday, February 5, 1998 8:00 a.m. 1. COMMUNITY DEVELOPMENT 1.a. Estes Valley Planning Commission Update 2. MARKETING ' 2.a. Advertising Report 2.b. Conference Center Report 3. MUSEUM 3.a. Monthly Report 4. SPECIAL EVENTS 4.a. Event Evaluation - Celebrate Estes, December 12, 13 & 14, 1997 4.b. Contracts â€¢ Lions Club Concession Stand Lease for 1998 â€¢ Colorful Colorado Quarter Horse Contract for June 18 - 21, 1998 â€¢ Christmas Parade Contract for November 27, 1998 4.c. Parade Permits â€¢ Rooftop Rodeo Parade - July 7, 1998 â€¢ Christmas Parade - November 27, 1998 â€¢ Scottish Festival - September 12, 1998 4.d. Stanley Park Fairgrounds Electrical Plan - Request to solicit bids The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. 4 . Community Development Committee - Advertising Program Report February 5, 1998 1997 Program Performance Summary 1. Requests for Information: A. Compared to 1996, requests for Visitor Guides were up 1.5% (1997 = 70,650; 1996 = 69,610) B. Comparative graphs attached (Table 1 c annual comparison, Table 1 d quarterly comparison) 2. Incoming 800 line calls: A. Compared to 1996, incoming calls were down 7.2% (1997 est. at 69,174 calls compared to 1996 at 74,528 calls) B. Comparative graphs attached (annual comparison and quarterly comparison) 3. National magazine advertising responses: A. Compared to 1996, magazine advertising responses were up 10% (1997 totaled 40,385,1996 totaled 36,692) B. Cost Per Inquiry remained below $4.00 for 1997. 4. Categories of non-solicited requests for Visitors Guides were down compared to 1996: A The category of "letters" was down 37%. B. The category of "telephone" was down 50% 5. Virtual Visitors Guide activity: A. Initial contacts to the Table of Contents (home) page totaled 79,678 for 1997 compared to 37,662 in 1996, representing a 112% increase, B. Requests for a printed version totaled 2,799 during 1997 compared to 440 in 1996 - this is a 536% increase. Estes Park Inquiries w/0 USA Weekend Requests for Information 1992-1997 80 75,472 t/*4" 79 72,376 70 69,610 70,650 67,669 .~~~ ~ |~ ~ r E 414 - 1 111- '1â€ž1111 41 t -11/ Tri/Al/&1 -1~1 Ii i 11~1 A-4 60,840 E: ;79'--PE 6= *%*=M#-- - - - r 60 9~*3 1 1-' ..71 - H -,11'11 I milllili -- - - 1-1 1- 6 1 , I 11 -1 - - I - 132*2-1 4 50 1 - =. 4 1 11- 1 La =74-9-0 ;49* 1 4 41'- &-E=~+ZE/. | I : - 4==- - 1--f------ E-- 3---E- E 1 L A 42 h, --- Z. : 6 IrteREE= r d L ,- - Z , -%1 ~ -2, - ~ 40 -~ - * . ' =93*02 -- 1 '1111~1111.;1111111~1 1 lili :-4=H?EyE =-X Â£41*5 . 1-U- 16 1' 1--1:W- = -----a 1 111111 -1 t =Le = -- E . /1. - .332== 0 30 6 =Zi=â‚¬92& =r- 1 - ./ 5,51â€¢ :4[ - Â· I TA~ J 1.-48- 111 , 2 .4*/Et==.- 2 21-2/1.1 -El~E!= L 1-#=M,6-- i E' 40 1 .111/1 19 L~54Â·111 Z .=12*~ 9.-l 11=1â€ž IE-- ~ L ' '13*i 20 -- - -_ _--- _ a , .lti~:1$~~1 I:ir : 55=Aptg i .PU- 1=46 11-1 j 10* ----= â€ž-g ..1 I =... 1.-a=U= -I -le*..r I I~r.Tgj 71 - M ,-- . tl 1- - â€¢02=.~ = f --= 1 ~1111 - ='t{ ~7-227- - - ' I I *I - Ithâ€ž, E 9 2 = 1 1. 1.-4. -Tall--r~ 10 * -art= .1-=im..- -r ~F ~,i, i ~,~,~. lip'.781 . .11.11"lili . Rk. III : 3 #7? !. '. , 1 92[1 rd r--4 ... 1 :-al: fr : 6 1 Ir -=1, (V==a 7. ly:1 1 1 ---t#trb-3 , i A- ILE,F--UU *21% 1/.i/*fiL'Im18:B~ 0 1 I .-1. 1.1--+ - -1.-=- - 1 1 1 1 1992 1993 1994 1995 1996 1997 Table 1 c Year-to-Date December 31 8293 < 1 Estes Park Inquiries w/0 USA Weekend By Quarter 1994 - 1997 35 30 25 :$41:Ii m .9,4 3' 1-9 :it 9-lu iii J 4 .11%-:; ::: 1 =A :-t: :I: I =WD.'.... .:1 '2 2 7, I 15 Fl:*3 -L. j 4 1.7 F..i-1 1 j.t - ... 10 -4 . L. -- - * 1 3/1 k Â·-+ . 11 / r P 5 "1 1, 1 7 4 Â· -i l E- :. V =11.- i , 4. I 9,1 I ~i A 1, = 0 11 =â€ž 471 :" 47 1 stQ 2ndQ 3rdQ 4thQ Table 1 d Year-to-Date December 31 1994 EE}*1 1995 ~ 1996 ~ 1997 If=W:=21 (thousands) ' 1 Estes Park - WATS Line Calls 1992 - 1997 Dec. 31 80,000 76,144 75,000 E~42=4 z 74,675 74,528 - 4-{-1-- k.- -32# trÂ»//0 [dilli,3791 /04.7&:Â» =i -!111-1312*141 141*i. -=-3-21 70,000 . = = - .1 .=11.4/1/2*6 1,~J I- 7 -01 IL-547--21 i,1 : .-==1, - E-=rc= 1 .=5-0 -Z= 5.1 -lize 12* V -Tia##u.: F I - =aiR+=47 2&03.- 1= -=- 1~=.5.= 4-1 E-Cal ~2 -- -* I Eli--15='SM#7=4 4.2.11 -:- 4 - . = F .....1, 65,975 65,000 &.../ir,15(/# -- - 439 1 k..u 4Â£,= m h. i -- -=v= 1 E--- :1 --T----P ZIF 61,599 _2 k - I â‚¬4Â£~I~ ill- 14=*-44 60,653 -- L U.gj!4-3-T -94 4400 Â¤21â‚¬ - 60,000 --- -146 1 .7,2 Â£ 1 1,2172Â¥7=m. - I --4/j r --3_.~*ff 5/magi i - T -1 1 1 -1 1.2&121Â£ " m....2 - 1- --- i*~1-12- - - - .7-EÂ¥:SE= gpl/Z- EME E +Er- 1,84/al. --2--- ----- I 1 '* 63~2 i- &+A= 55,000 . = 2.3*19!,p-- - S '**P Imicf- FEJE -E --~ --T,~=~ . - I.= â‚¬.- dIE=Â© O/- (/INe: 1 2-* AA =-=332 .=9 2. a= -9 2#WE *Ull =4 ...3 9--11=eh. 1 Ic:mi52 ./ = -1--EE *= 1 =-F 411 = I k N- = I E- 1 50,000 --44- = -~-1 !=*,9.- -1 BEM~At~*f -1 ti=E - -1- E Lt 1217 3*= - -Z-=~L-!0:191 i iC-K L Fu--- A-1 rblet=Â» 2* liu=,7.- . ~t- Ift ' ~jlt -3.4,421 - - -- L .1:#i 19.. 4 ...111'P : 1, i =r-- 1 - -1 , H .: C. li..~I - 45,000 444@42-4 .4...1 . 11 111 1.6..... MEÂ·Lia 4 ... 11 1992 1993 1994 1995 1996 1997 Counts missing 8/5-8/14 1997 Telephone Inquiries by Quarter Comparison of 1994 - 1997 35 30 - :..::: ....... :.: :/: ....... 25 .1.1. ...... ..... .::::: .... .. 'ilk r 120 ME Fu ... Er-1 EW i ' 7-i .: :U 2 15 d 10 HI :Â·i .TI I 2.3 1;4 ~ Â·Â· :Ii if. 44 5 9- - ::; m al & ... n I - I. â‚¬ E Â¢ I *~i~~ +49 . 1 2 Imi - - First Second Third Fourth Year-to-Date December 31 1994 E*iii 1995 ~ 1996 2'* 11 1997 8045* PAH Estes Park Conference Center 1998 Marketing Plan 6 Estes Park Conference Center 1998 Marketing Plan Index Mission Statement 3 Market Analysis 4 Competition Analysis 6 1998 Marketing Strategy & Goals 7 1998 Marketing Action Plan by Quarters 8 1998 Advertising Plan 10 1998 Public Relations Plan 12 1. MISSION STATEMENT ESTES PARK CONFERENCE CENTER The Estes Park Conference Center, constructed in 1991 by the people of Estes Park, will offer the finest meeting experience in the Rocky Mountains for purposes of marketing the community and extending the seasonality of the Valley's economy. Adl lA JAIL 1\1 - - U WAMAA--A-X A , H. Bernerd Dannels, Mayor August 24, 1991 Date Page 3 of 12 8. . Market Analysis 1997 ends with a slight increase in tourism dollars to the state. Colorado continues to show a very strong economic cycle which leads many to think that tourism spending has not been seriously affected by the loss ofthe tourism tax. The reality is that the strong economy has masked a serious loss oftourism dollars and any weakness in the states overall economy will send the tourism sector into a plunge far worse than expected. Signs around the state show suffering along the borders with west slope communities looking for quick fixes to their declining revenues. Ski areas, long noted for strong self-promotion programs, are reporting declining skier days and reservations far below the recent years' trends. The city of Denver has begun reporting flat occupancies coupled with a slow down in conventions for 1998. A new economic impact study has been commissioned by TIAC to study the growth concerns and report on long term ramifications. The legislature has given the C.T.B. a one-time purse of $2 million for tourism marketing. This was split between summer and winter. This is a one-time funding. Communities in the Front Range are reporting declining occupancies coupled with a hotel building boom or mid-priced hotels. This has affected not only business from Ft. Collins to Boulder, but all communities in between. Estes Park has a valued position in the tourism markets of Colorado. Being the entrance to Rocky Mountain National Park will prove to be the key component in surviving the volatile tourism industry of the next 10 years. The ski areas have formed a more aggressive marketing approach through ski country, Denver & Colorado Springs have partnered to form a marketing alliance for their future. Towns outside ofthese partnerships will have a very hard time competing for travelers. Estes Park will enter the year with several key new organizations. First the newly created Marketing Advisory Council. The MAC is hard at work considering positioning, advertising, research, and special events for a renewed approach to consumer marketing. The Estes Park Conference Center has partnered once again with key conference properties in town to reach the national market through national meeting industry magazines. Marketing of the EPCC continues to focus on multi-property conventions of 200 - 500 participants. In a recent meeting with other Colorado communities, each one voiced their intent on keying in on the meetings market and adding more dollars to attract conventions to their cities. The towns of Durango and Telluride, both severely affected by slower economies, have announced plans to build conference centers in their towns. As in the past, competition for theses conferences has forced rates down as major players look for groups to fill their shoulder and off-peak periods. The Estes Park Conference Center once again starts the year with 22 major conventions booked for 1998. Page 4 of 12 The marketing efforts will continue to be state and regional associations as the primary base. The Holiday Inn staff will continue to concentrate on corporate and religious sectors. Government marketing will still be a shared responsibility. SMERF markets will be shared as well. Associations: Still the strongest most viable market segment for Estes Park will be the major market to service this year. Associations continue to meet during the time frame that the EPCC is looking for business. Associations also offer the larger attendances at their meetings in the 200 to 500 range. SMERF markets (social, military, educational, religious, and fraternal) will continue as the second most important players in our market. This market segment has been divided between the Town' s marketing people and the Holiday Inn. Non-Profits and Governments have lost some importance with our sales efforts because the rates at participating hotels now exceed the range that the Non-Profits and Governments seek. Corporate will continue to be the responsibility of the Holiday Inn sales staff. The following chart shows the estimated time that the Town's Marketing Director will devote to the different markets. Sales Time ~ Assoclanons | Associations 40% SMERF 40% Non-profits 10% Government 10% -~ eovomment - Corporate 0% ~ Non-Prolti- Page 5 of 12 /0. Competitive Analysis r* Below is a current list of our competition and their sizes. Property Type ~ Lodging Base Meeting Rooms Strengths Weaknesses Estes Park resort, 800 guest 12,000 sq ft location, age, guest room Conference full service rooms center w/6,000 design proximity Center sq ft additional Beaver Run resort, 550 guest 30,000 sq ft competitive elevation, Resort full service rooms combined price, under one weather, golf Breckenridge 7,200 sq ft blrm roof, village appeal Sheraton hotel, 502 guest 48,000 sq ft newly no golf, Co. Springs conference rooms 42 mtg rooms remodeled big off of interstate center sales staff Copper resort, 675 guest 41,500 sq ft accessability to elevation, Mountain full service rooms conf etr & I-70, no night life, Resort 3,100 sq ft golf on site, showing wear village center new owner Sheraton resort, 300 guest 25,000 sq ft flexible rates, location, Steamboat full service rooms 16 mtg rooms golf on site showing wear Springs 6,300 sq ft blrm The Village resort, 455 guest 11,402 sq ft Breckenridge, elevation, at Breckenridge full service rooms 22 mtg rooms comp rates, weather, village appeal golf Marriott Mark hotel resort 300 guest 12,950 sq ft Vail village, poor property Vail Resort rooms 14 mtg rooms Vail marketing design 8,500 sq ft blrm clout Hyatt resort, 295 guest 14,615 sq ft golf on site, air no night life Beaver Creek full service rooms 15 mtg rooms service, I-70 corridor Snowmass resort, 700 hotel guest 28,000 sq ft hotel rooms to elevation, Resort full service rooms, conf etr conf ctr, location, golf, 1200 condos w/20,000 sq ft marketing design, no night additional life Page 6 of 12 IL 1998 Marketing Strategy & Goals Associations: The most important market segment continues to be associations. 40% ofthe available selling time will be spent here. Active participation will continue in CSAE (Colorado Society of Association Executives) as well as P(DMA (Professional Convention Management Association). Each organization's membership is comprised of association executives and this has proven to be a valuable lead generating organization. Personal contacts, direct mail, and active participation in their associations will be the primary contact methods to produce leads in their category. The EPCC will also advertise in their monthly newsletter. 1998 goal will be to host 15 major state or regional association conventions. SMERF: The second leading market will also receive 40% ofthe available selling time. The town effort will focus on military, education, and fraternal, while the Holiday Inn will focus on social and religious. For the town' s part, contacts will be made through local organizations such as Rotary, Lions, etc. to solicit their state conferences. 1999 will host two Rotary conferences and one Lions Club conference in 1998. The 1998 goal is to host 15 conferences in this market. Government and Non-Profits: Though only 10% of selling time will be committed to these markets, there will be some opportunity to host their winter gatherings. The spring and fall conventions have proven to exceed expenses for their rate per-diem, and rates will continue to be a challenge here. Goals this year will be 5 conferences for this segment. Trade Shows for 1998 CSAE Educational Conference / Trade Show MPI Spring Trade Show Meeting Industry Council Trade Show Page 7 of 12 1 1. 1998 Marketing Action Plan by Quarters ist Quarter January, February, March * Complete 1997 Annual Report 0 Up-date direct mail list 0 Place ads in 1998 newsletters * Place ad in Successful Meetings * Place ad in PCMA's Convene Magazine 0 Place 1998 ad in Business Magazine * Continue phone solicitation 0 Attend CSAE & SGMP monthly meetings 0 Attend MPI & PCMA monthly meetings 0 Review 1998 bookings with conference services 0 Exhibit at MPI Trade Show 0 Exhibit at Meeting Industry Council Show 2nd Quarter April, May, June * Update new recognition program * Continue phone solicitation 0 Attend C SAE Educational Conference * Continue committee work w/CSAE, PCMA, SGMP, and MPI 0 Exhibit at CSAE Trade Show Page 8 of 12 13. 3rd Quarter July, August, September 0 Heavy phone solicitation 0 Begin 1998 Budget 0 Design & place fall ads * Send fall direct mail campaign 0 Order Christmas cards * Continue committee work w/CSAE, PCMA, SGMP, MPI 48 Quarter October, November, December 0 Attend SGMP fall show 0 Exhibit at CANPO fall conference 0 Send holiday cards * Continue phone solicitation 0 Continue committee work w/CSAE, PCMA, SGMP, MPI 0 Complete 1998 budget 0 Attend IAAM Conference Center Training Page 9 of 12 14. 1998 Advertising Plan 1. National: The national ad campaign will continue to involve four local conference properties that will co-op their moneys to participate in both Successful Meetings Magazine and Convene Magazine. This campaign began last year and proved both very productive as well as cost effective. State & Regional: Focused on state and regional associations. Monthly ads will be place in the newsletters of CSAE, PCMA, SGMP, and MPI. Each business magazine for Denver, Boulder and Fort Collins now have an issue on convention locations and an ad will be placed in each of these. The yellow pages ad will continue for all Front Range cities as well as Denver. Page 10 of 12 15. 1998 Public Relations Plan Local perception ofthe Conference Center continues to be an important area for our concentration. As we enter 1998, a dozen civic groups have reserved the Center. This has proven to be the single most important factor for the locals. By using the Center, locals feel the success the Center brings to their function and they continue to watch the list of conferences growing from year to year. The local newspaper and radio have been extremely helpful in keeping the locals abreast of the activities at the Center. 1998 will continue to feature the Conference Center Calendar in the local newspaper and reports on KRKI. Also the Marketing Director will address local civic and trade groups on the success of the Center. Page 12 of 12 1. . 1 I- 261.#MA-J."JO~'- ..4.04:F. t --lia//'= *ta -r.knEa! - ti:;4.0/162,19/3<1%/61.*9/%5/iEg/i*.9//8 . I 0.0 0-0 0. 0 a . 0. 0 .. 00 - I. ./43% A . -..=la_...0,/.. I.&7/A .' Metro 303~379-5506 Page 11 of 12 of Community Development Committee Museum Monthly Report Thursday, February 5,1998 New Curator We welcome Lisel Goetze to the museum staff as our new curator. Lisel has a masters in Anthropology (Museum Studies emphasis) from the University ofDenver. She has worked for the Denver Art Museum, the Denver Museum of Natural History, the University ofDenver Museum, and Four Mile Historic Park in Denver. She will begin working for us on February 9. We will have an informal coffee on February 10 from 1 to 2 p.m. to introduce Lisel and give people a chance to visit with the museum team. 1997 Collections As per the Museum' s Collections Management Policy, once a year the Museum Advisory Board and staff recommend a list of collections acquisitions, deaccessions, and transfers to the Community Development Committee (see attached). These items become the property ofthe Town ofEstes Park. The policy presents in detail how each type of object is cared for. Friends Holiday Fund Drive The Friends of the Museum had a very successful fund drive in December. They raised $2055 to install a lean-to and cement patio adjacent to the shed to provide a sheltered work space for exhibit construction. "Byx Days" Our open house celebrating the new locally-owned Byxbe exhibit and dedication ofthe Betty Swanson bench attracted 68 people January 30-31. 11. Museum Attendance 1994-1998 2500 2000 1529 1000 500 i. 1. ../3..E1.i6i.II IF I.- Jan Feb March April May June July Aug Sept Oct Nov Dec [3 1998 . 1997 / 1996 ~ 1995 ~ 1994 Annual Attendance January Attendance 1998 YTD 181 Total: 181 1997 4,271 rial 1996 11,539 1995 7,210 <- | Estes Park 89 1 1.\ 1994 7,977 .- ...1 ... :-:..%. \ .. Types of Items in the ,~ 1-inÂ© Museum Collection postcards archival materials Ed Estes Park ~ Colorado textiles ~ Out of State ~ Foreign clothing & accessories original art photographs bound volumes sporting equipment farming tools transportation equipment household items 0 18. . a 1997 Collections Accessions SOURCE OBJECT DON. YEAR TYPE Marcia Tavel 2 Big T. Flood items 1997 Reg. FOUND 2 photos unknown u H. Dorothy Stewart EP Trail, brochure 1997 " H. Hutcherson H.V. lift ticket 1997 " 1, FOUND photo, postcard unk. map, brochures, citation Joyce Grove Hondius pipeline mater. 1997 Judy James Hidden Valley misc. 1997 " " FOUND card, Byxbe painting unk. rifle COLLECTED Long's Pk climbing log N/A Ref. M. Zupan N.Am. beads, dance fan 1997 Reg. C. Switzer $25 cash for collections 1997 - PURCHASE Plains baby moccasins 1997 Reg. P. Dalrymple family 2 Girl Scout uniforms, 1997 " book, flag, photos, 2 spoon rests EP Chamber Resort 3 photos 1997 " 1, Rob Hewlett 2 photos 1997 â€ž Merle Rust "Big Tales.." manuscr. 1997 Joan Palmer ration & stamp books 1997 Mike Lacome postcard, Baldpate 1997 salt/pepper set 1, Gary Shanafelt 2 yardsticks 1997 ,l Mary Lou Anderson book, brochures, 1997 postcard Charles Brown E. Knutsson Hosp. cards 1997 Stephen Graham mini postcard book 1997 " Larry Carpenter fence pliers, wrench 1997 " 1, Cora Petrocine G. Prosser' s typewriter 1997 â€ž Joe Baraclough "Disaster" flood archive 1997 1, Janet Achilles scrapbook 1997 Whittier Hist. Soc. 31 photos, 1 glassplate 1991 Eleanor Hayden Hayden misc. 1995 " Hank Pedersen Adare Manor misc. 1997 Jean Girnar 1920 Census map 1992 â€ž FOUND 2 Stanley Hotel plates unk. â€ž Julia Spencer Riverside & Cheley 1984 " tokens ,I Barb Anderson Sampson pen & program 1997 19. SOURCE OBJECT DONATION YEAR TYPE Lloyd Glasier Mills homestead 1997 Ref. research FOUND Riverside cards, etc. unk. Stirling oil painting ,; PURCHASE Wm. Beard painting 1992 Greig Steiner print by Steiner 1992 H. Hutcherson "Shining" postcard 1997 " Johanna Lamson slides of RMNP building 1990 Ref. rededication Dorinda Bixler slides of John Dillon 1993 Ref. Days Reg. Dorothy Bulliwant 6 postcards 1993 1, Pat Washburn letter & env. to Joe Mills 1991 John Jarrett 7 postcards, 2 photos, 1991 " booklet Dorothy Steiner 2 Inaps 1992? " Nancy Chamberlain photo 1992? " FOUND 5 postcards, RMNP 75th Unk. " anniversary items, Lawn Lake flood stickers, centennial pin, SRA pamphlets, EPAHM tickets and flyer, Copper Penny token, C-BT brochures, map & envelope TYPE: Ref:= Reference collection Reg. = Regular exhibit and research collections. 20Â· = R * co - E -2 - -2 ~A u O 4 -~ b â‚¬ . 4 2 F f Â·2 EL 7 0 23 8 M. 0 122 8 2 ~~ ~r 6 2 -O 8 =oboo U) A & 2.8 3~ 2 1 4 % 2 94 > 0 F e ce Ace 02 O 2 5 %5 - 2 =22 11 4 4 4 4423 2 0-0 0 3 0 .C 0 E 0 -8 -1 111 01'1 lilli I lilige;lili 6.Oi l l 4- <b Ker 02& 0 a .1 4 4# .- 2. E EE Sd.3 8 Jg aâ‚¬ 0 :1.2 e li 79 . 02 0 iÂ£342 â‚¬ E 2 -0 92 0 k CO-E b Il %48 S @ 4 c S CO) ace bocrS 0 ES gu F b g 13 2 -i 7 5 -5 B 13 4- 8 5 0= 069 59 6fsâ‚¬%33 â‚¬ f : f 1 1 , u. 8;3 $ Fil 2 5 0 0- o El .1-i u .8 . u 2 -2 2 2) 8.2 .0 .E â‚¬ 43 W :1 3 2 AL-o/MBE v - . 52 2 2 E-2 E *2 -2 -3 2 3- % g .0 -2 -2 li E Jf 3 t 00 4) * U U Ul U. The following items have been identified by the Assistant Curator as being candidates for de-accession, destruction, and/or transfer. The Collections Committee reviewed the list and made recommendations for several items. The proposed disposition ofthose items appears in the right-hand column. ege Museum none Washington, c.1920 Industry, Seattle qoinqo PO41 ls/&101 Â£96 I '40-Inqo 1 ouou trENE.Eol nels quin j UOMO; Xel OUOU none book, Morris' Human Anatomv , 1914 belonged to J.S. Wells medical museum Sl@UIOOAAON SJOUIOOAA@N 01 JOKEUI UIOJJ UOURUI ouou PROVENANCE DISPOSITION 43!OOS !101STH @le JS HN UN 'sfiuud @PIoq pmol QUOU & Minerals. 1963 --- destroy none destroy none e, CA commencement programs ----- destroy 1 XO.Ilsop PROPOSED DE-ACCESSIONS 1997/98 sqooef utIOf Xq poumo FOE Â£8 40!iplv OUOU none mot Otis exhibit, San Fran, CA ----- 41!M I!811 '1!EJU OUOU P@!1!luop!Un 10/9 11.IBA@JO.LI! - Solo Id DUOU oluls Uol#Uit[SU JUOU q uoilel OUOU none none none OUOU @UOU OUOU OUOU 2 2 83 e f 2 2 0 '% 1 f e a.:5 N g > N U 2 4 4.@ .9 g .3 Â§ 1% ~ 8 -0 BEE 3 - O 2 . 9 .7 2 S > O* _- A - O 8 0 .9 8 89*.8 g &36 $ U rv' * .E .ti Â·N 10.. 2 7 4 < O + - Mi %3 0%9638 1 *33it: 2 2 CC = md 0 1- -5 2 *2 b 2 9 8 b M.M 7 E e a â‚¬ â‚¬13 71 g - 9 992 5 800-5 A 0 Iii . .2 lili lili 1 ill illig 76.6..W mm 9'1 p Cd U U u >h A 111 g .0 60 5 v ,4 .0 -0 -r-1 S _U Ch Â« 2%41 E .A+ WEE ugggEEME O -2 -2 5 C e *le * 0. 0.1 0 co 4 2 6-1 EDE & 0 43 lom,g BE .2 ~ E N -j b 1-Uk 0 0 5 0 4 4 1 -2 -4 1 -5&94=4 93 m 5 2 ct: .9 z-3 0.04 -- Cd O > U uk*3~820 % 22 Nk D E- d ..CL t N U 0 -6 -6 9 2 0 oo 8 =g= F+ES.6 i.@ Â· a: 9 %% %8 8 da 8 7 3 5 14 i 6 3 Â·s Â·0 Â·2 - - -6 .52 p .bd .2 1 5 E22311 itt#3@~ 0 0 0 te 2 222.R 41: M 9 7 - 01 i WE O 0 M Oi O 0 \C; 0 * C 00 GO 00 h h * 612. none c otel at old St. Louis then determine disposition tourist token, Cecil B. Demille's "Union Pacific" American Film Institute, CA none irginia Dale Stage Station Society (no response OBJECT PROVENANCE DISPOSITION none football matchbook Colo. Hist. Society none Ft. Morgan Ft.lr~gtn Museuym OOSSV XI+UIEd SalsH 1@Uod salsE[ Xes led,Jo inoino uppoom 041 01 ssouirgosn 1!041 ou!Ull@lop 01 BOE[ X.IOS!APV 041 pul? pluou spug!.Id oql 41oq,JO S.I@quIOUI Xq p 0!Ael Supq ole sqde.ISoloqd 0!Jols!4 1!041 103 4!51@Nun ale JS ope.IOIOO 01 oq Xetu uonisodsip @Iqassod e :sloofqns 941 JO UORE01 Iluop! ldUI@lie 01 puu uo!10 @TIOO 011/3 X0027 939L'Â£8 930's f96 I 'BS@}N ZIN ILL# 98 006I 31727 39 none hyr matchbook 3SBUI! 1no}no @u!ZESEW/AA glue 01 6308 solsE< Pof 40 1noino uapoom uo!10@Hoo Su!410Io none Caft Ft. Collins 81.29.11 OUOU OL'Lf'98 TRANSFERS TO OTHER MUSEUMS 1997 MUSEUM OBJECTS Colorado Historical Society ticket: Firemen's Ball, 1888 ticket: Locomotive Engineer's Ball 7 postcards Wyoming State Archives 3 BAN photos of Yellowstone 4 postcards of Yellowstone Colorado Springs Pioneer's Museum 2 postcards of Garden of the Gods & Pikes Peak Western Heritage Museum, Omaha 3 WWII ration books from Omaha, NE Grand Canyon National Park 2 postcards of Grand Canyon Hotel Edgar Allen Poe House and Museum 1 BAN postcard of Poe Cottage, c. 1920 23. SPECIAL EVENTS EVALUATION 1997 CELEBRATE ESTES DATE: December 12, 13, 14 NO. OF YEARS: 1 NO. OF DAYS: 3 MANAGEMENT: Town of Estes Park, Chamber Resort Association & Business Advocates PURPOSE: Generate weekend business and stayovers ACTIVITIES: Fireworks, choirs, horse drawn carriages and hay wagons, pony rides, characters, music, Bruiser and Santa ADVERTISING: Local, frontrage and Denver newspapers ATTENDEES: 30% Local 70% Colorado % Out-of-State 1997 1998 1999 2000 NO. ATTENDEES 1,500 TRAFFIC COUNT US34 TOWN EXPENSES - not incl ad TOWN REVENUE - sales tax only GROWTH POTENTIAL: Event has potential to grow over the next few years and we would hope to get around 10,000 by 1999. COMMENTS: Weather was perfect. 82% of the merchants want to continue the event. The survey showed high marks on every aspect. We need to improve traffic flow, general visability, signage, advertising, packaging and attractions. For first year it went well. 2-4. LEASE THIS LEASE, made and entered into this D day of JA NuARY , 19 9% , between the TOWN OF ESTES PARK, COLORADO, a municipal corporation, hereinafter referred to as Lessior, and the LIONS CLUB OF ESTES PARK, COLORADO, a Colorado Nonprofit Corporation, hereinafter referred to as Lessee. WITNESSETH: Lessor, for and in consideration of the covenants and agreements hereinafter set forth, to be kept and performed by Lessee, has 1-eased and does hereby lease unto Lessee all those premises, situate in the Town of Estes Park, County of Larimer, State of Colorado, known and described as follows, to-wit: 1 SEE EXHIBIT A TO HAVE AND TO HOLD, the above described premises with the appurtenances, unto Lessee from January 1, 19<...& through January 1, 19 49 , and Lessee in consideration of the leasing of said premises aforesaid by Lessor to Lessee, covenants and agrees with Lessor as follows: 1. To pay to Lessor, as rent for said premises, fifteen percent (15%) of the gross sales from the operation of the Concession Stand, plus.$75.00/year flat fee for natural gas expenses. For the purposes of this Lease, gross sales shall be the total amount of funds realized from all sales of food, and beverages from the Concession Stand less sales tax, license fees ., (including the Town occupation license, but not to include liquor licenses to either the Town or the State), liquor liability ' insurance, and sums paid for capital improvements. Lessee shall be entitled to deduct from the yearly rent, an amount equal to the annual license fees paid to the Town of Estes Park and the State of Colorado for the 3.2% beer licenseÂ·. Capital improvements shall not include repairs as more fully set forth in Paragraph 3 of this Lease. Said rent shall be due and payable to the Estes Park Fairgrounds Director on or before the 31st day of December, during the term hereof beginning on December 31, 199% . 2. To keep complete and accurate records of Lessee's operation of said Concession Stand; and to submit to the Town of Estes Park, at the Office of the Estes Park Fairgrounds Director, a copy of such records on or before the rent payment dates as herein provided. 26. 3. To make all necessary repairs to the interior of the demised premises during the term of this Lease, including all interior plumbing, painting, maintenance and replacing of all broken glass or fixtures; provided, however, should repairs become necessary because of structural defects and outside repairs, including the roof of the demised premises, they shall be made by Lessor at its expense. 4. To keep the demised premises safe and clean and in such order as may be required by the regulations of any governmental authority. 5. Not to alter the premises in any manner, except with Lessor's written consent. 6. To Ellow Lessor or its agents, at all reasonable times, to have free access to the demised premises for the purposes of examining or inspecting the condition of the same or the operation of the Concession Stand. 7. To furnish to Lessor a written physical inventory and statement of value of all improvements, fixtures and equipment presently located in the deMised premises. Lessee shall keep said inventory and statement of value current by.written notice of Lessor/ whenever there are any additions to said improvements, fixtures and equipment. Each listing shall designate the ownership by either the Lions Club or The Town of Estes Park. 8. Lessee agrees to procure and maintain during the term of this Lease, the following insurance coverages: A. Comprehensive General Liability Insurance of at least $150,000.00 per injury and $600,000.00 per occurrence. B. Liquor Liability Insurance for the sale of all alcoholic beverages sold by Lessee of at least $150,000.00 per injury and $600,000.00 per occurrence. C. The Lions Club and the Town understand and agree that the Town is relying on, and does not intend to waive, by any provision of this Lease, the monetary limitations (PFesently $150,000.00 per injury and $600,000.00 per occurrence) or any , other rights, immunities and protections provided by the Colorado Governmental Immunity Act 24-10-101 et seq., C.R.S., as from time to time amended or otherwise available to the Town or any of its officers, agents or employees. D. The Town shall be named as an additional insured . on said policies. 24Â· 9. It is agreed by the parties hereto: A. All improvements, fixtures and equipment, except grills, shall become the property of Lessor when permanently placed or affixed in the demised premises, and said improvements, fixtures and equipment shall be insured at Lessor's expense. B. Lessee shall have the concession for the sale of all food, and drink, for the Stanley Park Grandstand Area' and for the blacktop in front of the Stanley Park Grandstand Area as described on Exhibit "A" attached hereto and incorporated herein by reference during the term of this Lease. Lessor specifically reserves the right to allow or license other concessionaires on the Stanley Park grounds other than the area specifically described on Exhibit "A" . C. Lessee shall operate said Concession Stand at all events scheduled at the Stanley Park Grandstand Area, and when Lessor requests that the Concession Stand be operated for other events at Stanley Park with reasonable advanced notice. D. If Lessee shall fail to comply with the conditions of this Lease, or should not well and truly perform all and every one of the covenants and agreements herein contained on the part of the Lessee to be performed and kept, then this Lease shall, at the option of Lessor, cease and absolutely terminate. Notice of such termination shall be delivered to either the then acting President or the then acting Secretary of Lessee. E. In the event that changes occur which materially affect the operation of the demised premises, either party shall have the option to request that this Lease be renegotiated. F. Lessee may operate the Concession Stand other than at events scheduled at Stanley Park by the Town of Estes Park through the Estes Park Fairgrounds Director. Lessee will pay the Town as rent for the events covered by this specific paragraph five percent (5%) of the gross sales from the operation of this Concession Stand during these events. For the purpose of this specific paragraph only, gross sales shall be defined to mean the total amount of funds realized from all sales of food, and beverage from the Concession Stand. 10. Lessee understands and agrees that it is an independent contractor under the terms and conditions of this agreement. As such, the Lessee is not entitled to unemployment or insurance benefits through the Town. Also, the Lessee understands and agrees that it is solely responsible for all Federal and State income tax, FICA taxes and unemployment insurance taxes. Lessee also understands and agrees that it is responsible for worker's compensation coverage and taxes for itself and any employee. 27Â· IN WITNESS WHEREOF, the parties have set their hands the day and year first above written. TOWN OF ESTES PARK, COLORADO By: Mayor ATTEST: Town Clerk ' LESSOR LIONS CLUB OF ESTES PARK, COLORADO By: 942, A President ATTESTÂ· 21,2 2/4- Secretary U LESSEE 18. \\.. . 1 1 li \ - L t 6-Â·Â· -/forÂ« .r '..- 11 Il â‚¬7 //4 / . 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LIQUOR LICENSE AREA i EXCLUSIVE FOOD AREA 4~~ EXHIBIT "A" AGREEMENT THIS AGREEMENT, made this /2 0/0 day of (~~-Â«UA-Â·C- 19 99 , by and between the TOWN OF ESTES PARK, *OLORADOq A Munici-p~1-Â£~~~~p~o~t ion, as the party of the first part, and (!det ClGLQzri, , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: 1998 ~ 1 JA.k,4 A ~U_ 1 9 -20 - 21 j 1.992 0%4L d ~U-- - 12-19 -26 -al ) l99-2 09,Â©,u b ~Â»ILL- 19 - ao.-al, /99& 0 2. First party agrees to furnish to second party all available stalls and exhibition space. for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction. of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 1 30. LETTER OF UNDERSTANDING The following shall serve as the understanding between the Town of Estes Park, hereafter referred to as "Town", and Connie Boschen d/b/a Connie's Cartoons, hereafter referred to as "Coordinator", regarding coordination of the 1998 Christmas Parade, hereafter referred to as "the Parade" or "the Event". 1. The Town will pay $11,000 to Coordinator in return for services as Christmas Parade Coordinator for 1998. 2. It is understood that the services to be rendered by Coordinator include coordinating the efforts of the various entitles and individuals; administering the contracting for services, equipment and personnel; submitting invoices for same; planning the general character and presentation of the Parade; directing the general character and presentation of the Parade; directing its formation; and causing it to be presented at the appointed time. The appointed time is agreed to be approximately dusk on the evening of Friday, November 27, 1998. Coordinator shall not be responsible for acts of God and conditions beyond the control of Coordinator, which may delay, postpone or cause cancellation of the Parade. 3. Town agrees that Coordinator shall have option to coordinate Christmas Parades, or such similar activities and celebrations as may replace the Christmas Parade, in 1999 and 2000, subject to the Town and Coordinator agreeing on the terms and conditions of the coordination of those events. 4. It is understood that the proposed budget to be submitted by the Coordinator on 6r about August 18, 1998, will be tentative in nature, and that amounts associated with specific line items Â·may be substantially adjusted. However, the Coordinator will not contract for rentals, materials, or services in amounts totalling more than $2,500, without the express written authorization of Town. The $2,500 is in addition to and separate from the above- referenced $11,000 for service. 5. It is understood and agreed that the $2,500 budget is essentially for items associated with mounting of the Parade. This includes such items as lights, generators, sound systems, stages, decorations, sanitary equipment, decorations for street and stages, and rental of costumes and props. It is understood and agreed the $2,500 is insufficient to provide for the construction and presentation of floats and characters associated 3IÂ· with the Parade. Coordinator will attempt to obtain "sponsorships" of floats, characters and combinations thereof, by soliciting funds from merchants, lodging establishments, and other business people and organizations. Funds raised by Coordinator in the form of sponsorships shall first be used to create and construct sponsored floats and/or characters; and secondly to compensate Coordinator for creative services, obtaining of materials, and for labor involved in the construction of the sponsored floats and/or characters. Any and all agreements between the Coordinator and sponsor shall be solely by those parties and should not in any manner involved the Town. 6. It is understood and agreed that the size, extent and character of the Parade is contingent upon and subject to the level of success Coordinator may or may not achieve in obtaining sponsorships, and no warranties or guarantees are made or implied by Coordinator regarding the level of success that coordinator may eventually achieve in attempting to obtain such sponsorships. Coordinator agrees to use best efforts to obtain sponsorships and thereby to maximize the size and extent of the Parade. Town agrees to use best efforts to assist Coordinator. 7. It is understood and agreed that Coordinator shall own the salvageable portions of the floats and characters, whether in whole or in part, as well as the creative design of the floats and characters, and sponsorship rights to any floats or characters shall be limited to this year's Parade. However, to the greatest extent possible and financially feasible, sponsors shall have the option of sponsoring the same floats and characters in successive years at costs similar to 1994 and/or adjusted at levels consistent with cost of living indexes. 8. It is understood and agreed by the parties hereto that the Coordinator is an independent contractor. This letter of understanding shall not be construed as establishing the relationship of employer/employee, joint-venture, partnership, or any other like legal entity, with regard to the relationship between the Town and Coordinator. 9. It is understood and agreed that the Town shalr be responsible for obtaining liability insurance of the parade. Said insurance shall be through the Town's current insurance arrangements with CIRSA. As an independent contractor, Coordinator shall be responsible for providing volunteers worker's compensation insurance coverage for all volunteers of Coordinator involved in Coordinator's duties and responsibilities pursuant to the terms of this Letter of Understanding. 32-. 10. It is understood and agreed that the Town shall also be responsible for the following: a. All'advertising and promotion as previously planned in the 1998 Town approved budget; b. Postage and copying costs of Coordinator relating to coordinating the event; c. Personnel to drive floats and other vehicles associated with the Parade or its presentation; and construction and transportation of stages, stands, and/or related structures; d. Supervisory personnel and facilities for parking; e. A convenient storage area for equipment, costumes, characters and other materials related to the event. As an indication of agreement and understanding of the above, the Parties have signed as follows: AGREED TO THIS DATE TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk Connie Boschen Connie's Cartoons Connuj 8ONuus. Connie Boschen 33. APPLICATION (Please type or print all inlormation) DATE OF REQUEST: \ , 16 83 TYPE OF EVENT (Check the applicable one): ATHLETIC _ SPECIAL -1- BRIEF DESCRIPTION (Foot Race, Parade, otc.): Â©Me,XR- - ReÂ©%!6,2** 94&25=st> ORGANIZATION INFORMATION ORGANIZATION NAME: tedÂ« bobÂ»Scs <Â©19.-%~rbasÂ»-6@3*ACE' ADDRESS: fleÂ·ek>~Â© <2%*a e %Â»gosea*533 , CITY & STATE: PHONE: C-) :e CONTACT PERSON: U AbsÂ»108. TITLE: F -Aftgks:- PHONE: 26) 6\ 64 DESCRIPTION OF THE EVENT DATECS): Beginning: 3 2\ Fil TIME: Beginning: ~=ot>O AM .~. PM - Ending: 7 , 1 ,91 Ending: \ \'.AbO AM ~_ PM - NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) PROPOSED ROUTE(S): PROPOSED DETOUR(S): U:Rs:b< %32*2*â„¢Â· 03363-%_ 3=>=3< to *1Â»06-23'b & 40 4Â«~ 000%_, t't, F~0Â·Â»9~ 6UsÂ«NSS DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: DESCRIPTION OF EVENT IN DETAIL(include numborof participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets If necessary. Attach a map): b.Â»bÂ·ef~ tqtÂ»SEÂ»:bs:Â© '91&t62*b FArds The undersigned hereby agroos to pay tho total actual cost to tho Stato Patrol and tho Department of Highwa~ for conducting any highway closures rolatod to the ovent described horoin and to 5Ubmlt payment in advance for tho estimated cost of such closures and to pay for and provide liability insurance in an amount tobe determined by the Chiclol tho State Patrol. Tho under- signed understands that anycosts in excess of the estimated cost must be paid to the Colorado State Patrol following tho event ' and that il tho ostirnalod cost oxcoods tho actual cost, tho balance will bo refundod. 1, the undersigned,further certify that tho statomonts contained herein or attached hereto arc true, accurate, and complete to , the best 01 my knowledge and belief. & 1 Qut\3Â«23 Qmble 6=4aar,16-6 \-nag ORGAN IZAÂ¥N (1 \ SIOn*peke--'f DATE 'COFâ‚¬obvirato CSP 4 34. APPLICATION (Please type or print all inlormation) ' DATE OF REQUEST: _ ~ /0,1 /31_ 1 TYPE OF EVENT (Check the applicable one): ATHLETIC - SPECIAL-~- BRIEF DESCRIPTION (Foot Race, Parade, otc.): QbÂ»Jet#g3Sl, 93Â»kd D ORGANIZATION INFORMATION ORGANIZATION NAME: r-v-332RD*b~'\~ ~Â»tÂ·~.Ft;K~~~Si- ADDRESS: CITY & STATE: PHONE: -) :.. 6 - \/1 CONTACT PERSON: LJrdB.N<xe<xe . TITLE R-*91, 8\9 PHONE: ~26 L,e1 DESCRIPTION OFTHE EVENT DATECS): Beginning: \C /17 /C,33 TIME: Beginning: '52 CDO AM- PM X Ending: \\. /521 /C\% Ending: hÂ®.Ob AM - PM .1- NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) PROPOSED ROUTE(S): PROPOSED DETOUR(S): UbfbA< 930Lbne)< r. 9Â»bil %-c>&6< 4,-t~ t3*~ - 913=:>(3~< B~>thtb CS'NÂ»JUZ>Â¢70*\ DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: thit>xksl %~bae>bm~ Â»blk.EA. DESCRIPTION OF EVENT IN DETAIL (include number of participants, description of the activityto be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets H necessary. Attach a map): The undersigned hereby agroos to pay tho total actual cost to tho Stato Patrol and tho Dopartmont of Highwa~ for conducting any highway closures rolatod to the ovent described horoin and to submit payment in advance for the estimated cost of such closures and topaylorand provide liabilityinsurance in an amount tobe determined byrne Chiefoltho Stato Patrol. Thounder- signed understands that anycosts in oxcoss 01 the estimated cost must bo paid to the Colorado Stato Patrol following the event and that il tho oslimalod cost oxcoods tho actual cost, tho balance will bo rel undod. 1, the undersigned, further cortity thal tho statements contained heroin or attached horoto are true, accurate, and complete to the best 01 my knowledge and boliol. <(buÂ». 8:h b:6%Â«c:Â»X , cbtsÂ«alts.~ ~-1+ 1 ORGANIZCI1~ 'L12>923â€¢*6@& sah.Q.,ts:k SIGNATURE DATE CSP 4 APPLICATION (Please type or print all information) dATE OF REQUEST: 1 / 'Ly / < TYPE OF EVENT (Check the applicable one): ATHLETIC ___ SP,R(DIAL. - BRIEF DESCRIPTION (Foot Race, Parade, etc.): ORGANIZATION INFORMATION ORGANIZATION NAME: Aa-nic<$ 5/Â·t-tÂ·-5 k.-n .-l N-AYL:la,j Ast i V / ADDRESS: dÂ°A /5 -y i i Â·,- U CITY & STATE: PHONE ~8_) 5+4 4367 CONTACT PERSON: Spo.ra.,sru TITLE: PHONE: L--) DESCRIPTION OF THE EVENT DATE(S): Beginning: 'f / /7 / 5'f TIME: Beginning: AM PM,ft r.j Ending: 1 1 Ending: AM PM f. 7 69 NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) , El k kâ€¢ f A G.,ut. PROPOSED ROUTE(S): PROPOSED DETOUR(S): -F~ -1 P- L - O---ed -0-Fâ€¢-r L 6 2-1 16,46 017 UNL o L Â» .3..ry-Â·07 DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: Ed Co - T) SÂ«U~2 DESCRIPTION OF EVENT IN DETAIL (include numberof participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): soattÂ· L /9#1 L fl /-7- 1 The undersigned hereby agrees to pay the total actual cost to the State Patrol and the Department of Highwa9s for conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost 01 such closures and to pay lor and provide liability insurance in an amount to be determined by the Chief ol the State Patrol. The under- signed understands that any costs in excess of the estimated cost must be paid to the Colorado State Patrol following the event and that if the estimated cost exceeds the actual cost, the balance will be relunded. 1, the undersigned, further certify that the statements contained herein or att~ed hereto are true, aycurato, and complete to the best 01 my knowledge and belief. 1 21"-0, jÂ»f yx,zo/ B.--6 4- ORGANIZ*pON - SIGNATURE l , dATE (Â»/ . CSP A 36. -I. APPLICATION (Please type or print all information) DATE OF REQUEST: -~_ / %4 / ~2 TYPE OF EVENT (Check the applicable one): ATHLETIC ___ SPECIAL _2ZC5 BRIEF DESCRIPTION (Foot Race, Parade, etc.): /& r-6 4'42 ORGANIZATION INFORMATION ORGANIZATION NAME: z. - f s -1-4_ L 5 -cdt a do.Â»k j-Ll--- J flet Ac. r 1 -100 ADDRESS: (S-ex IF-3- O CITY & STATE: 4~*2 5 -72- c k - PHONE: 67' ) ER- 6 3 oE , vi .. CONTACT PERSON: ZE~a au a.- r ~ TITLE: 7=zr-â‚¬-4 '1-,Â£Â£. PHONE: C ) 5*- - DESCRIPTION OF THE EVENT DATE(S): Beginning: TIME: Beginning: 9.'30 At* v- PM Ending: 1 1 Ending: / 0 A,fo AM 4 pu NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) (Lu.t Al l 6-til~ te C k"'64 ~1 (UY$&,wtz..7-w PROPOSED ROUTE(S): 6(LU AL. PROPOSED DETOUR(S): DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: . t- e doÂ».Â£uf c)Â£+O'0~' DESCRIPTION OF EVENT IN DETAIL (include numborof participants, description of the activity to be conducted on the highway, number and typo of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): siI.64Â£25*l A==/ The undersigned hereby agroos lo pay tho total actual cost to tho Stato Patrol and the Department of Highwags for conducting any highway closures rolatod to the event described heroin and to submit payment in advance for the estimated cost of such closures and to paylorand provide liability insurance in an amount to be determined by tho Chief ol tho Stato Patrol. The under- signed understands that anycosts in oxcoss ot the estimated cost must be paid to the Colorado State Patrol following the ovent and that if the ostimatod cost oxcoods tho actual cost, tho balance will bo refundod. 1, tho undersigned, further cortily that tho statements containod heroin or attached horot~ true, accurate, and complete to f the best ol my knowledge and belief. fi ./ / I -.2-,e. (./1-4.4 J cu v- 6 - -Zo ,i A-Â·.6. 00Â£. A-,4. Â»cÂ»- J 6-6hdAN(ZyfON V SIGNAT~ ~,/' CSP 4 37. . 4 Â» STANLEY PARK FAIRGROUNDS ELECTRICAL MASTER PLAN 4 ~0~ Atjs PHASES I, II, III FEBRUARY 4, 1998 \ 0/Â¢/ Phase I L & P will install primaries, transformers and secondaries indicated by black line and X's. NO digging or conduit. 1. Relocate all overhead electrical to underground to all barns A-R, Maintanence Shop and Fairgrounds Office. 2. Lighting - A. All lights are marked with a red dot on map B. All lights to be high pressure sodium fixtures - (15) C. Poles to be moved to proper location or suggest way to attach to barn. (need to be high enough to direct lighting properly). D. Those poles with speakers will continue to have speakers. FG's will place speaker wires underground with electric wire. E. Automatic photo cell on lights marked with purple dot. (3019Â¥441 1 F. All barn area lights on one switch. G. All road area lights on one switch. H. Outlets (2 plugs) on each pole marked with blue dot. 4. Barns - A. New inside light fixtures in each barn. 5 X 19 = 95 fixtures (inside) 2 X 7=14 fixtures (tack) TOTAL 109 fixtures Fixtures to be approved by owner. 5. Removal of all old wiring and poles if needed. 6. All digging and conduit. Phase II L & P will install primaries and transformers as shown with black line. (NO digging or conduit). 1. Delete overhead wire on south side of Grandstand 2. Arena area - underground all wiring from pole to pole. Marked with red dot. 3. Photo cells on lights marked with purple. 4. RV electrical - underground 19 outlets with 2 RV plugs & 2 regular on each 5. Need secondary riser w/meter in & out from transformer and back up pole to service drops on east side of grandstand to street. 6. Removal of all old wiring and poles as needed. 7. All digging and conduit. Phase III L & P will install primaries and transformers as shown with black line. (No digging or conduit). 1. Add light in gazebo. 2. Relocate all overhead electrical to underground. 3. Poles to be moved to proper location. 4. Outlets (4) on all poles marked with blue dot. 5. Photo cells on lights marked with purple. 6. Add light on north end of Barns T & V. 7. Removal of all old wiring and poles if needed. 8. All digging and conduit. ' UNIMUVd< 11 1 .ON 11 1.-A \ J L./ e 6-1 Z *PN_4*-1_ -Ill-- n poti / 2 \ \I: \ , pi M ST \\ 1 f -- ... -U \\* Â· i 1 . 0 ., 26. . 0 0 0 0 4-/ 6 0 4 0 E-Fy\Â· 10 iF- -44*-3 3\\ 1 0 \ 1 \\ 1 .,CIO 0 / 7/11\\\\ 4 0 1 11 <go . > .9 // 14 O 0 1-1 \ C 0 4/ tt k\9 1 16 0 fÂ« 4 07>7Â« 0, Ch ' /J\ 'C'. X v %2/ 1- 4 6 Â»A-37 04Â¢9 Jo a 91 13*13 1 lk ! ' 4 7--O 1 1 / Ill 44<9 / $ 4 X , /:,1 A~) . 1 ..k . 0 X . 11 ' 1 i 1 1 1449) 9 i. , 1 1 . 1 PE M 9 4 a. 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ACTIVITIES: "Come Catch The Glow" Parade, visits with Santa Claus, animal characters, hayrides, pony rides ADVERTISING: Local newspaper, local radio, frontrange and Denver newspapers SPECTATORS: 20 % Local 65 % Colorado 15 % Out-of-State 1992 1993 1994 1995 1996 1997 NO. SPECTATORS: 22,000 15,000 28,000 35,000 22,000 26,995 TRAFFIC COUNT US34 6,616 4,365 8,626 9,656 6,870 7,934 TOWN EXPENSES - 36,152 31,787 33,541 31,713 31,140 TOWN REVENUE 0 0 0 0 0 0 (Revenue reflected through Sales Tax) GROWTH POTENTIAL: Crowd count was up. The weather all day long was the best ever - no wind, snow or rain. We did compete again with the Colorado VS Nebraska football game again. COMMENTS: The parade went very well. We were all happy with the crowd numbers and police did an excellent job with traffic. The drivers and volunteers all did a great job getting the parade down the street. Merchants indicated they had a very good day which also extended into the Saturday and Sunday. The parade time was shortened on purpose by limiting additional entries to only local non-profits and Town services. As usual, a lack of bands. Day time activities continue to be successful and necessary. 9 CAMENDMEN~20 ME MORANDUM OF UNDERSTANDING AMONG-THE TOWN OF ESTES PARK, COLORADO TOP HANDS ORGANIZAITON, INC..AND ~ ROOFTOP RODEO COMMITTEE /~ Amendment to paragragh 4 to read: WHEREAS, the parties desire to enter into this M randum of UndeK~tanding to formalize a working relationship ween the parties with regard to the organization, suppor and direction of support vents; and (deletes "on during the week of rode Amendment to paragraph 6 read: WHEREAS, the par les desi that Top Hands assume the responsibility of 'nances only the support events, but not include rodeo, r eo dances, parade r gymkhana. Top hands will assume no role n the decisions conce 'ng what support events to provide or w n the events will occur. (delete "during the Rooftop Rodeo") Dated this day of January, 1998. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk TOP HANDS ORGANIZATION, INC. ROOFTOP RODEO COMMITTEE f U,~4.RÂ« f UUul I0