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Home My WebLink AboutPACKET Community Development 1998-01-07Prepared: January 5, 1998 Revised: January 6, 1998* AGENDA Town of Estes Park - Community Development Committee Wednesday, January 7, 1998 8:00 a.m. 1. COMMUNITY DEVELOPMENT 1.a. Lease Agreement with Minolta for new Copier 2. ADVERTISING DEPARTMENT 2.a. Advertising Report 2.b. Conference Center Report 3 . MUSEUM tor 3.a. Monthly Report -t %< au,03-Â·4 5-.#-4-8 qÂ«*- 4. SPECIAL EVENTS 4.a. Christmas Parade Evaluation 4.b.* Contract with Top Hands Organization, Inc. The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. S.M.A.R.T. SOLUTION ~ ACCOUNT # MINC)1]7\ Minolta Budness s,sterns A Subsldc*y of Mhotto Comoration ..1 .. .1 . 1 1 .1 . 1 1=h MONT~r MONTHLY COPY EXCESS COPY UNir EQUIPRIENr DESCR~!ON MUm, UM RENTAL AUDWANCE CHARGE' 0 1 E P 40@0 cs/#o Â£00)Â¢n- $ &91'.,1 000 00MES . -Â£14 &4 1 PER , 2. $ CopIES . COPY ' PER i a $ COPIES . COPY . 0 INITIAL TERM OF AGREEMENT: 94 wotmts SECURITY DEPOSIT TERMS NÂ® CONDmONS 1..... - . .4 ... . . . ' ,plaase attachs,hedule Thewords YOU AND YOUR mean Ihe uaer of Ec;*mont. The vad. WE. US ald OUR -, In lhe o,me,ollhe EquÂ®ment. / 90- mc 6-reo ft Ave. 1. FIENrAL AGREEkeNT TAGREEMENTÂ»k W. mor- ID,ard EquIpment Location Street toyou end you agme to rer! An us the EqÂ®mentlist#d above (Â»Equlpmen,7 You promise Â» pay 1,& me Mon#~y Mintrrun _f*i_- 98** Co . 2oil'\ nommt//IM BAR/In a=,r,---t 'Blarn= be-ph- Olly State a) the E*cass Copy Charge rE(Clolict,Ws in Â®*cassol the Mon*gy Copy AR,Namce TMCA& You 81*hodz, us ID inearl h -AkkÂ¢|Ae. 197;C thÂ» Agreement se:lal nur-4 Equ~merd *m -,O Customer Corant 2. TEF- AND RENT: The Agreemen, shall ccâ€¢râ€¢nence on the day :hal any of 00 EqÂ®moil ls dolkred lo you rThe (12) 5*- O=ke Pu,chase Orde, No. Commencemen, Datel. The~mialmenmof rent ahNI be p..abl, In =Mars, a #lam,-1 ind lor *e l,~1 term plowidmt above, alivlwiidq 29 -,s alm,- Câ€žr,nenc=-t Data, Inh sul~#,r,4,Â¥n,n~dVe onthe:wm~Â£yal each -. M , d=g-lounder lim Agreement-!I have beeâ€¢ pild in lul Yowrollgdon ID Pay-re#* andoillrobiBmons - 72â€ž/ Alf ,Â¢*r AeÂ« heret,10â€¢ ahal be -Â©lule and unoondl~Â©nal and me not FULL LEGAL NAME OF USER 0.*ot to Ily at)atoment, sa~-all Nionse or counlor-otedm for MÂ¥,eaeon,0-oeve,. TIN~gISementle NONCANCELABLE _.ff)_-_2~1_7200 3. USE. MAINTENANG~ MEPAIR AND WARRANTIES: We BILLING ADDRESS E, los -AL/B-+ 4 %35 /1 râ€¢IN.emonin. dr:mis, d-lipar, lonmand daaning mated/ STATE ZIP -**ed fortlÂ» plop<wqer-no~11,8 Eq*melt =date,ma..ed by - Paper. 8:*es all,Vor olher copying subelancos Inum be soparately purchased by you from us orother alÂ®plierS at the PHONE NO ~~'?t> ) _-f~tE_FIF~*-DATE '~7~* then curient *0004 You *we to pay low ther, published vales 0, alÂ¥ repa#Drequeoled by youto be perlon,Fdouts* our ~r x normel bush,ess hours or caused by your nedlgence, AUrHORIZED BIGNER TITLE THE TEmB AND CONOmONS PRO,TED ON TIE REVERSE y SIDE ARE MADE APARTMEREOF. PRINT NAME.-----..... - . CI'll//"tri To Ina= us lo anhz *,to the *lin Amament . 0 mom 0- orte, unco,KNOÂ©nally anfees lo us me prompt payment when due of all of Your -i:*,dim- .,e accelerated balance 0,10 entorge any Coint costs and Consenh to 01 time O, nomes of alleded by remskta#ve:. suNcessom aild -10,14 Thls Gua,an:w n,~Z~*Cd bÂ¥AzmyoeiR of anv amionee or THE COURTS OF THE STAIE OF-NEW JERSEY of vou, 6bllaa*one to w, MAY BE FILED IN NEW JERSEY AND THAT YOU SOCH ACTION IN NEW JERSEY, You and all auar:Iitorn aome :hat zer,acce of DiocesS'* cerimed man. reâ€¢â€¢nrecelot requg~kl~2U~~1# *~ an, antoh IDU~ An, I#d action concemlriethis Agre-nent shall begovemed By and X .. .X INDIVIDUALLY WITNESS SIGNATURE DATE GUARANTOR SIGNATURE FFirRY'NAME ~ - -MiNE}--I DATE FOAM 41;REV-1 Community Development Committee January 7, 1998 Tourism Development Advertising Program Report 1. Requests for Visitors Guides - as ofNovember 30, 1997 A. Overall requests for guides essentially even with the same period 1996 (67,481 for this year compared to 67,366 for 1996). B. Graph attached. C. Pure magazine advertising responses continue at 21% ahead ofthe same period 1996 (37,968 for this year compared to 31,388 for 1996). 2.800 line calls - as ofNovember 30, 1997 A. Including an estimated 2,900 calls for the 8/5-8/14 period, 800 line calls appear to be down 8% compared to the same period last year ( 67,038 for this year compared to 67,366 for 1996). B. Graph attached (w/0 missing counts). 3. Virtual Visitors Guide - as of 12/31/97 A. The main page of the VVG has been accessed 79,678 times during 1997. B. Ofthose who accessed the main page, 3.5% (2,799) requested a hard copy via e-mail. and or commented on the quality of the VVG. 4. Current Work in Progress: 5 A. February Insert in production - will drop 2/8/9?'to highlight Valentine's Day/President's Day weekend, and National Trails day the following weekend. B. Conversion Study - RRC has completed the second mailing of surveys, completed the compilation of the data from the first set of surveys. C. First Ouarter television schedule on Channel 4 will start January 14~h and run through March 22nd D. Denver newspaper schedule in the Denver Post and Rocky Mountain News starts this Friday, 1/9/98. Estes Park Inquiries w/0 USA Weekend Requests for Information 1992-1997 80 74,046 70,410 70 67,008 67,366 67,181 59,137 60 - . : -,7.1. *: #Â·=Â·e=ImiÂ·:5 5=FIEN:m#i:eÂ· - I:,Ift'*4* 4 50 - *#1411?1~% :2**99 E ~E_Enail 8 40 - 11.FF#~F 0 .. ....1-N.MMM%% . " Â·: i -L:Â·*:IL , 30 ...75&914&- A.1 -*iiI -:. aL.,il:Â¢..4 -2 LdÂ·+'!4'Â·Hn~;/ 341.1 20 - i --1.E =:UL-::.. 10 - K-z:--W- - i.,Ilrfa 1.m" -===minr 'r-mwell'Fir- = -.-:--7- i---' I ~- 1/.E|i|#.A| |m| |1 0 lia/,I,N.j' 1 1 1992 1993 1994 1995 1996 1997 Table lc Year-to-Date Nov. 30 Estes Park - WATS Line Calls 1992 - 1997 Nov. 30 75,000 74,372 72,948 72,920 70,000 . 2 17:,Â·r, *N@Elt 1 65,000 4~:91:" -:1- ...C - :i 64,138 1 4 &44*.11 3. *.92** i 2994 22*9 1-E '2 60,270 &25Â»th:k 60,000 --we Â·â€¢Â·.'Gau 59,179 -â‚¬/ar-WUR-.4 2%; .. MiEENS j Â£:214:Â»st ,/.122 , -*GUA:Â» riDAP# P.Â»#054= - ....=Ir..r----- 15-42=25'234*%3 ygo#4.-1,1 4 .- .......... fret .*'Ze f &.594*- h.44,Â» 55,000 1,70///rhi ~~1~Tf~.~~ ti . I. ......,4.4......1 . *49;32 e:46244*a,u. REL'*p#M.'e~: Ik-/.Ae:. i 50,000 --WARN ......=1/ MT?,719EI i rjht<*Ii 4:,=%=M Ellefictri <2*42:Zon le-LIZ= [*EMEL .*44=*:* 1 tliqi* MEMWAIA 4(*ir.,~.9~ 45,000 -~~ --------- â‚¬efr-:#72 .â€¢?9 +*.Kli/V~ b'!57â‚¬*/.<I'l- 97/=.hf.- 4%4331 61*120511**,1-7 t:'<Ti,14%*:L Q 6.14.-,Mal 40,000 i Â· ./< AL'./.ftÂ¥,1 .*â‚¬*7,1 - MNAâ„¢-23Â¢6 :4525%194-,f 1 1 1 1 1 1 1992 1993 1994 1995 1996 1997 Counts missing 8/5-8/14 1997 4 714 1 .1,6 .1 Estes Park Conference Center 1997 Facility Projects Completed Repaired operable walls and trained personnel on maintenance and adjustments 0 Painted walls in pre-function perimeter areas with heavy display usage Installed new art hanging system on same walls to eliminate display damage 0 Replaced courtyard step light lenses w/Lexan to prevent breakage 0 Purchased 2 additional log tables for pre-function areas 0 Purchased 2 new free-standing visitor directories t Purchased 6 new "More Parking" signs to help direct visitors to more parking 1998 Facility Projects To Be Completed â€¢ Purchase and install additional art hanging hardware + Complete painting of entire main lobby area Purchase and install low voltage lights for display cabinets Repair sun-damaged carpet in south seating area 0 Re-finish wood beams at Highway 7 entrance porte cochere 0 Repair leak in south east corner ofmain lobby 0 Replace front flood light lenses w/Lexan to prevent breakage Repair courtyard entry soffits * Purchase additional parking lot signs 0 Repair fire alarm door closures 0 Begin re-upholstery of soft seating and log furniture repairs Purchase man-lift for maintenance assistance 1. 3- Community Development Committee Museum Monthly Report Wednesday, January 7,1998 Top Ten Accomplishments for 1997 1. Tracks in Time exhibit renovation, a complete redesign of the permanent gallery space, with contributions of $34,000 and almost 500 hours ofvolunteer labor 2. Conservation Project Support grant ($38,104) awarded by the Institute ofMuseum and Library Services to upgrade the collections storage area over the next two years 3. History Camp, sixth year, in partnership with MacGregor Ranch and supported by a two-year gralit award ($8200) from the King Foundation 4. The Prints of Lyman Byxbe, 19 framed prints on loan from Minnesota Byxbe expert Robert Crump, who came to Estes Park on November 21 to talk with residents about their Byxbes and present a slide show on Byxbe's life and work 5. Painting and refurbishing of the Rocky Mountain National Park Headquarters uilding by volunteers, led by Friends Board member Larry Carpenter. This project was at the top ofthe Museum's Needs Prioritization list, developed by the Advisory and Friends Boards 6. American Association for State and Local History/Colorado-Wyoming Association of Museums preconference tour on October 1 7. Aller-Lingle Architects feasibility study, analyzing current and future space needs (a match to the Conservation Project Support grant) 8. Four Women Homesteaders exhibit and program by Enda Mills Kiley during March, Women' s History Month 9. Imaging the West: Photographs of John Fielder show and booksigning, September 23 10. Bear, trout and waterfall benches installed May 2, sponsored by the Friends Upcoming Event January 30 and 31. "Byx Days" Two free days marking the opening of an exhibit in the main gallery of locally-owned Byxbes. "The Prints ofLyman Byxbe" continues in the National Park Service Headquarters Building. Refreshments. G Museum Attendance 1993-1997 3500 300Â£ i-A' 2500 :r, V * m F 2000 9 12 2 Fl a . 3 15CC: m .i N ..9 , -41 $ N h m 1000 4 . 1- "- -//60 R. il, 500 1 -4 .- . ~ Ill m _am Fl E-1 rs,1 38.# :, a.ki 1*.2 11.10&.t 1; 4 L r|~*4 n.1.!lil 0 m Jan Feb March April May June July Aug Sept Oct Nov Dec / 1997 / 1996 ~ 1995 ~ 1994 @E| 1993 1997 YTD = 4108. Total attendance, 1996 = 11,539. Total attendance, 1995 = 7210. Total attendance, 1994 = November Attendance 7977. Total attendance, 1993 = 11,255. Total: 187 Eii] /Crt-,1 Friends Membership 0| E- Pil*~120~_L T-3 2 77'119' 'f-Â¥* -V-=~1. -41 K, / +4 -' Il " ii 400 1-f ~64+ f~[1â‚¬1%#-'1~'kkt-1-'1 1~ 350 '361, [iril 1 11-1 - 111 1 - 1-9MME--221 300 -Mfi#$14/.2.1 ~ ,m color... â€¢s <313' U.ELâ€¢i - -ral- 121- #L 1191 200 - !ab INE lieÂ» [iii] Gal 33* 150 -''ti lise . Mt>trt *3*Â· 100 ---Pic:; 40. tj#,15:3 J Estes Park GB Colorado 4494 '23?U -1@]-168 r.,4 .49:A ~ out of State ~ Foreign 0* r.r:~'/ <:~6- Â· -c. L: E--â€¢- 1â€¢ *--,1.-- 1-302 49 Â».4..6 Ufe Active Expired |E| Jan 95 83 Nov 97 9 Museum Attendance 1993-1997 3500 3000 250C: 2000 d.1 . - 1500 1000 a ix 4% 7% r*~ th m 50C 8 - ji Ti .1 riaiv 1 ~:. '*I ~~' E *~ I Li~Â«i rfi~i r-Rn~1 0 - Jan Feb March April May June July Aug Sept Oct Nov Dec E 1997 gE 1996 ~ 1995 11 1994 21 1993 Attendance, 1997 = 4271; 1996 = 11,539; 1995 = 7210; 1994 = 7977; 1993 = 11,255. December Attendance Total: 163 Gi*1 Friends Membership Ce"6*:rl. t 1 I.â€¢ n,â€¢:4~ 1 E- P- "la 400 g~~~~Â·~-g44Â·ti#.4.'*hf 1 ~~ 350 r~. ~_ v--s*Y*4%"/jam"W _98Â¤Melljoges.IN 300 -mit *-9.1. 250 -932 91. rim-1 N~ GG-1 Â· r :22.-..*aÂ·2 -~-1.7 200 --- f ~Â·--i .*Ti- 1-184 i --6 62â‚¬ ' 150 -Lf-1... *31 1145 1 73&21 1 ~ f. 8*â‚¬ L] Estes Park &3 Colorado 100 --j,.2:gag: _.n.= ---Â·-I ~ Out of State ~ Foreign "r:Q5*.Eâ‚¬7 - |E| |68j . Ne: 24: Mail 50 -,- -F 9393 .1 -,v,1 -:Til-fs M..rve*3.r Â·'-'rk :<R .kEE 0 - T:mi I ..L... -Pe=}1 -1;#46 83:41 Life Active Expired [E Jan 95 E Dec 97 5.