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Home My WebLink AboutPACKET Community Development 1997-10-021 Prepared: September 29, 1997 Revised: September 30, 1997 AGENDA Town of Estes Park - Community Development Committee Thursday, October 2, 1997 8:00 a.m. 1. SCOTTISH FESTIVAL REVIEW 1.a. Dr. Durward 2. COMMUNITY DEVELOPMENT 2.a. Crossroads Report - Jennifer Greenawalt 2.b. Advertising Report 2.c. Conference Center Report 3. MUSEUM 3.a. Monthly Report 4. SPECIAL EVENTS 4.a. Rooftop Rodeo Committee Appointment 1997-98 4.b. Banner Regulations and Specification Revision 4.c. Contract: Carriage Association of America September 16-20, 1998 The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. % 42<- - 130,77Â« 4:Â»>.=4Â« Longs Peak Scottish Highland Festival ~39Â·>al.* CDÂ«ESÂ·- 0 P.O. BOX 1820 â€¢ ESTES PARK, COLORADO 80517 PH/FAX 970-586-6308 or 1-800-90 ESTES (37837) -239-In> b E-mail scotfest@frii.com Web: http://www.frii.com/-scotfest ESTES ZÂ¥ PARK COLORADO September 25, 1997 Stanley Park Special Events Att: Linda Hinze P. 0. Box 1967 Estes Park, CO 80517 This month, The Longs Peak Scottish Highland Festival, Inc., completed it's 21st Festival. The Festival attracted f0252-Events more spectators than ever before. <I The administrators of the Town of Estes Park suggested bikeld Evc.t. ~ in 1995 that a soccer field and stadium would be built on the ~+02~ Estes Park Fairgrounds property by 1998. In addition, entry gates would be installed on this field from Community Drive. This plan would allow the Longs Peak Scottish Highland Festival activities to expand across Community Drive and utilize this new soccer field in 1998. The 1995 Town plan also discussed a 5,000 seat stadium on the west side of the new soccer field. In 1997, The Longs Peak Scottish Highland Festival Committee decided to expand using Community Drive for food, displays and entry gates. This was done in preparation for the 1998 soccer field and stadium additions as proposed in 1995. The Longs Peak Scottish Highland Festival, Inc., and the Festival Committee has kept their promise to Estes Park to present an international festival of high quality and reputation. The Festival officers risk guaranteeing large bank notes to cover losses during lean revenue Festivals. A Festival of this scope is very volatile and must be taken seriously. It is time for the administrators of the Town of Estes ' Park to review this 1995 commitment. J DRAFT 3/27/95 INTERGOVERNMENTAL CAPITAL IMPROVEMENTS PLAN PARK R-3 SCHOOL DISTRICT ESTES VALLEY RECREATION AND PARK DISTRICT TOWN OF ESTES PARK MARCH 29, 1995 7:00 - 8:30 P.M. CONFERENCE CENTER Presenters: Mike Smith -- School Joe Evans -- EVRPD Bob Dekker -- Town 1. School -- Smith -- 5 minutes Â· Background Needs 2. EVRPD -- Evans -- 5 minutes Background Needs t' Intergovernmental Capital Improvements Plan -- Page 2 3. The Concept Plan -- Dekker -- 15-20 minutes Rank Order/Time Entity Project Estimated Cost 1. Summer '95 School District School/County -0- Facility 2. Summer '95 EVRPD Demo Old Pool $ 40,000 3. Fall '95 School District Interim Youth Center Lease Town EVRPD 4. Fall '95 Town Park Plan Study of -0- EVRPD Hatchery Land for future park Use 5. Fall '95 Town Land Trade -0- School District 6. Fall '95 School District Phase I Elementary $4.5 million Election EVRPD School school Spring '96 Recreation Facility $1.5 million Construction EVRPD 7. Summer/Fall Town Fire Hall $1 million '96 8. Spring '97 Town Soccer $350,000 Events Field Parking 9. Fall '97 School District Buildings, Phase II $3 million 10. Fall '99 Town Downtown Ice Rink $2 million *rl &0 v %2 -ri - at 50 0 =E M Ch f 51 1 .t _ 1 N 1 1 =1-w M N 1 W - W f Al N 1 0 8 .9 C = 11 Er C KE 2%.2 95 - 9 0 E 2 g t t 0 m .~ Â·2 .~ & g tÂ· U q 2 1 2==RE#C 00 0 0=02Â©= 1 00 6 11 TA > ~4240.3 u Rec, ~~ 2 ts ~-601 4 2 2 0 2 g J# .E m 0 2 6 %- e ut! 0 /2 0 -2/4, =:b - 2 0 to 2 = u -r= e. M .h = .0 .- G .- 1 2 E -t Z i Ch .0 2 6 -9 0-r ta ~0 ~ ~ E -2 1 Gatl 0 .-8 - .~ g M 0 0 --* 0 0 6 W A â€¢ 0 w -M k 2 5,=2 = =~1 63 .14 i. -7-EP/.2.-IL---,1 ..0 -C tze & 3 2 E .5 0 2â‚¬~ E k M o Â·-C t g O th # 9 .2 4.,3 .t C G . th , E 44 2 0 4 - ~ v - u '-5.0 3 4. E & 4 - r; c >4-~Â» 0 0 2 9- ~ 0, D-% 2 -3- Z -6 E -* 2 2 1 ~ -â‚¬ Â· N Â· 2 Â¤4 0 -2 4(.E Ok-9)14 - Â£2.-2 % 9 -4 0 2~ m -2 1997 (Jan-Aug) (Jan-Aug) Total Clients 2,992 199 1996 1997 (SI~JUOUI UOSUaS-DO U!) 31Â·led Â§0}Â§1 JO Â§1UJP!Â§3.1 3.IE 04 1! s Juted p.~19~.l uo!~Dutio.~U! Fuv ao.lnosei lipuirug uAouyun %3) aUIO~)U! 12/kal 413~lod Su!ue;vaitpuou '6ulldeoD un ut pot.led uttialut (sq}uoul .13111Uins U!) 410) Â§91Â§1 Jo Â§*uop!Â§01 3.[U Â° ptUD, 101Fut) sues.ted sunusns --- r/:-1 - 7--r-- ---r -17:--- -- ----- /U,//. purpose of Crossroad M.inistry 4 Estes FoD jo eao Grossroads M/~ist~~ 55 A.listu!]N er D01660.1~ )!atful 01 6!014 P o Fuu isellÂ°in Ue!88!144 .0010 7Slldutoox) P'[m 'fiou)60 20Uvistssv ADU36131Â£43 CROSSROADS MINISTRY 1184-A Graves Ave Estes Park, CO 80517 Report to Community Development Committee October 2, 1997 Town of Estes Park Grant 1/1/97 Through 9/30/97 0802 Total Grant Monies $ 9,800.00 0903 Grant - Lodging $ 5,441.14 0904 Grant - Medical/Prescription 883.03 0905 Grant - Food 284.24 0906 Grant - Transportation 799.02 Total $ 7,371.43 Remaining Funds $ 2,428.57 Crossroads Voucher Service Expenses 1997 (Jan - August) Housing $ 10,916.31 Utilities 3,038.32 Medical 3,695.78 Transportation 2,265.00 Clothing 570.00 Laundry 561.25 Misc. 138.00 $ 21,184.66 Food Boxes Distributed - 744 $22,320.00 (Average cost $ 30.00) Community Development Committee October 2, 1997 Tourism Development Advertising Report 1. Advertising Program Book 1997-98 A. Six sections describing structure, three tiered program strategy, support programs, comparative performance summary 1987-1997. B. Examples of current advertising, media schedules, summaries of past conversion studies and last year's intercept study, and how the information derived from those studies is used in the program. 2. Fall & Winter Television Commercials A. Channel 4 buy: from October 2~d through December 144. B. Schedule: Thursdays through Sundays, two weeks 04 oneweekoff overa spanofll weeks. C. Programs: CBS This Morning, First News, News 4 at 5, Colorado Getaways, News 4 this morning. D. Concept: Multitude of activities/proximity to Front Range communities. Theme: "More than you can do in a day, just a short drive awaf' E. Creative & Production Team: Concept developed by Advenising Policy Committee members Jerry Souers, Scott Webermeier, Terry Licence, Peter Marsh. Videography and editing by Nick Mo116. Voice-over by Sally Anderson. F. Viewing (1" of two spots) Estes Park Conference Center 1997 Fall Conferences & Civic Functions Conference / Event Dal= Aticnd=i Scottish Festival September 4-7 Local 800 Developmental Disabilities Conference September 11- 13 Conf 500 Special Districts Association September 17 - 19 Conf 600 CO Society of Audiology September 25 - 27 Conf 120 CO Housing Now! Conference September 29 - October 3 Conf 250 Estes Park Library Foundation Dinner October 4 Local 300 CO Court Reporters Association October 3-5 Conf 150 ACUHO-I Apartments Conference October 5-8 Conf 300 Western Area Power Association October 10 - 11 Conf 200 Professional Carpet & Upholstery Cleaners Assn. October 16 - 19 Conf 125 Society ofMilitary Comptrollers October 22 - 25 Conf 300 State Beauty Supply October 24 - 28 Conf 300 DECA District One Conference (tentative) November 6-7 : Conf 150 Family Life Conference November 13 - 16 Conf 800 Parents Encouraging Parents November 20 - 22 Conf 120 Holiday House November 28 Local 2000 1998 Conference Center Bookings as of September 1997 January 9 - 10 Rocky Mountain Christian Church 150 29 - 2/1 American Legion State Conference 300 February 6-7 Ricker Casting Museum 125 14 Chamber High Tea Local March 4-7 CO Festivals & Events Assn. 200 12 - 14 Primerica 350 27 - 29 Lions' Club 200 20-21 First Assembly of God 150 April 12 Community Easter Celebration 1000 14 - 19 New Energy Conference 300 23 Taste of Estes Local 24 - 26 CO District Women's Ministries 400 27 - 28 CO Dietetic Conference 250 29 - 5/2 CO Society of Rad-Techs 300 May 3-5 American Hiking Association 35 7-9 Message ofLife Miniqtries 150 12 - 15 CO Society of Resp. Care , 400 15 - 17 Wildlands Conference 300 24 EPHS Graduation Local June 1-5 National Postmaster Conference 300 9-12 Wilderness Medicine 500 14 -21 Quilt Colorado '98 800 25 - 28 American Legion State Conference 500 July 10-11 Rooftop Rodeo Local 12 - 17 Colorado State University 150 18 - 19 Ricker Casting Museum 125 25 Riverside Ballroom Dance Local 31 - 8/1 Estes Park Library Book Sale Local August 5 University of Colorado Combustion Conference 400 9-12 American Petroleum Institute 100 16 - 19 CO Broadcasters Association (tentative) 150 September 10 - 13 Scottish Festival 800 16 - 19 APA Colorado 300 24 - 26 CO Advanced Life Support 150 29 - 10/2 Snow & Ice Conference 1200 October 4-8 CO Court Employees 300 9-11 Baptist Women 300 14 - 18 International Association of New Science 400 23 - 26 State Beauty Supply 500 27 - 30 Society of Military Comptrollers 400 November 5-8 Family Life 850 17 - 20 CO Soil Conservation Districts 400 27 - 28 Holiday House Local December 3. Community Development Committee Museum Monthly Report Thursday, October 2, 1997 1. Grant Award The Institute of Museums and Library Services (IMLS), a federal agency, has awarded the Estes Park Area Historical Museum a $38,104 Conservation Project Support grant. The matching grant will pay for upgrades to the collections storage area over the next two years, including museum- quality cabinetry, a new entryway, and collections rehousing materials. The IMLS received 267 grant applications and made 77 awards. We received the second largest award of five received in Colorado. Other recipients included the Denver Museum of Natural History ($24,759), the Colorado Historical Society ($50,000), the Denver Art Museum ($25,000), and Lakewood's Heritage Center ($25,988). We will match the grant with an HVAC system, a facility study, and staff and volunteer time. This is the fourth grant our museum has received from the IMLS. They have asked me to appear on a panel today at the American Association for State and Local History/Colorado-Wyoming Association of Museums annual meeting in Denver to give advice on preparing grant applications. 2. Upcoming Events We have installed a small exhibit in the Public Library case for the month of October entitled, "Museum Haunting in the Estes Valley." The exhibit spotlights our area's non-profit museums. October 31 will be a free day at the Museum in recognition of National Arts and Humanities Month. 4. Museum Attendance 1993-1997 3500 3000 2500 2000 4 - 1500 1000 1. 1. 4,2 - 2.1 0 1. 500 0 " - Jan Feb March April May June July Aug Sept Oct Nov Dec / 1997 E 1996 ~ 1995 ~ 1994 ES 1993 1997 YTD = 3069. Total attendance, 1996 = 11,539. Total attendance, 1995 = 7210. Total attendance, 1994 = 7977. Total attendance, 1993 = 11,255. Friends Membership August Attendance 400 Total: 837 [iiI ~~ 350 :. .r..~.: Iii*1 300 -..; - 15*:-* Arip-rÂ·>~ -i,--. 2 Â£Â¢*W Color,do 132 ~ 1 g: 34% f#65*Â·*o.e.:4 1 ~.-1 250 - 2.-2 .* k *0:*A'-0-1 ~-4 '-Â·rt,~ Estes Pirt 1161 200 -- >43; 32*e Fl~kiL# A#/2...~. fial *i-,1.- 150 --Â·-- 4-4 33,~ - 100 - 4, 7 .taj IE] 1.L Ejid681-MP*!F - 22= A.. 50 --I,".'4 4* 1 :18- r--3*i~0 1-a:KI ..~4425:~ . 'XEE .-,-1- 1 /<4Â·7~,721 .. Â· Life Active Expired 63 Estes Park 63 Colorado BE Out of State ~ Foreign [3 Jan 95 E Aug 97 August, 1996 = 1913, August, 1995 = 1119 August, 1994 = 856 1 Q, ROOFTOP RODEO COMMITTEE - (lw.A- 11 -:' 1997/1998 MEMBERSHIP C VT NAME PHONE ADDRESS Adams, Jo - President 6-3463 PO Box 509 Brown,_Milch 6-4819 PO Box 1272 - 6-8242 PO Box 3234 Carra de Salero, Trudy - Sec. 577-1830 PO Box 195 Cunningham, Carol 6-0223 PO Box 4166 Cunningham, Don 6-0223 PO Box 4166 Dill, Rick 6-8477 1260 Manford Ave Downing, Bobbi 6-0416 1861 Raven Ave. B-1 Down:~ng, Paul 6-0416 1861 Raven Ave. B-1 Holgltson, Debbie 6-0628 2351 Dry Gulch Road Jenista, Chief 6-5850 PO Box 360 Kitchen, Joyce 577-0638 1901 Fish Creek Rd LPR McPhee, Dave 6-3869 PO Box 4271 McPhee, Judy 6-3869 PO Box 4271 O'Connor, Gary 6-3653 717 Birdie Lane O'Connor, Vickie 6-3653 717 Birdie Lane ~*Eutinger, Scott 6-6969 810 1/2 Bailey Lane Seifert, Bob 6-6655 PO Box 3641 Seifert, Mary Jo - Vice President 6-6655 PO Box 3641 Sishc, Kelly 6-6108 PO Box 1241 Smith, Jill 6-4679 1857 Colo. Hwy 66 Smith, Karen 6-4679 1857 Colo. Hwy 66 Smith, Megan 6-6294 PO Box 3636 Smith, Spencer 6-6294 PO Box 3636 Thomas, Sue 6-6465 PO Box 4448 Urista, Janelle 2743 W. 28th St. Urista, Paul Loveland, CO 80538 Van Horn, Joan 6-1162 PO Box 121, Glen Haven Watson, Bonnie 6-1149 PO Box 2594 HONORARY MEMBERS Hobert, Ken 6-9519 PO Box 1992 Kingery, Steve 6-8212 PO Box 3022 Thomas, Chuck 6-3883 MR Box 1967 Whiteside, Betty 6-0561 PO Box 152 G. ****Authorization to revise Specification #2 - to read: For Banner Location #2, banners shall be 30' X 3'. 3/26/97 TOWN OF ESTES PARK BANNER REGULATIONS & SPECIFICATIONS The Town of Estes Park has three approved banner sites: Banner Location #1 - Island east of the former Coffee Bar (20' x 3' maximum). Banner Location #2 - In the right-of-way area west of the Highway 34/36 Intersection (30' x 3' qkaximum)= Banner Location #3 - On the north face of the Chamber of Commerce Building (4' x 8' maximum). This site shall be terminated when Location #1 is made available. The Special Events Dept. will sanction banners for approved Estes Valley events. REGULATIONS. 1. Banners will be installed, free-of-charge, by the Special Events Department, with the Dept. furnishing sufficient rope and fasteners. 2. The reauest to display banners must be submitted to the Town's Special Events Director at least 30 days prior to the proposed event. 3. Banners for Town-sponsored events will be given first priority. 4. Established, annual events will be given first priority of their choice of banner location. If event sponsors desire to advertise the event at two locations, and the other banner site is available, they may do so. 5. Banners may be "double-sided" at the discretion of the event organizer. 6. Banners may not be installed more than 14 days prior to the scheduled event, and will be removed thereafter. L 7. The Special Events Director may refuse the use of a banner, and/or may attach any conditions deemed necessary regarding the use of banners. 8. Event sponsor names are acceptable. 1. 9. Should the banner become damaged during display, it will be immediately removed by the Special Events Department. 10. Banners with camp aign or commercial advertising will not be accepted. 11. The applicant hereby indemnifies and holds the Town of Estes Park, its employees, officers and agents harmless from all claims, demands and damages the Town, its employees, officers and agents incur as the result of the display of the banners set forth in this application. Said indemnity shall include, but not be limited to, all costs of defense, including reasonable attorney's fees, expert witness fees, and court costs incurred by the Town s a result of any such claim. SPECIFICATIONS. 1. For Banner Location #1, banners may not exceed a maximum of 20' x 3', or be at the discretion of the Special Events Director. 6-2010/ 2. For Banner Location #2, banners mâ€¢ar=ct==nE .- 1====f 30' x 3',42*be, =at-the-~liseretien-0Â£4he-Speial-EvemsÂ·Dizect~~p.Â·- 3. For Banner Location #3, banners may not exceed a maximum of 4' x 8', or be at the discretion of the Special Events Director. 4. Grommets shall be "heavy duty", a minimum of 5/8" ID, no more than 12" apart along the top edge, and no more than 24" apart along the bottom edge. Reinforced 5/8" ID grommets shall also be installed in the four corner edges of all banners. 5. To preclude standard lettering on a solid background, all banners shall include an artistic expression(s). 6. Solid banners are preferred, however, wind-slotted banners will be accepted. 7. Event sponsors should consult banner suppliers to ascertain materials best- suited for their banner application. 8. The Town of Estes Park will not be held responsible for any damages due to wind and/or other causes, including installation, and the like. 2 I .8 AGREEMENT THIS AGREEMENT, made this 61â‚¬. day of ;AMCill,%;t, , 1999- , by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as the party of the first part, and 41-e- Chrr; age AeÂ£06. Of- 46â‚¬nca , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: deplawaae tu -2-0, Iqqg 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property ouid second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 1 9.