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Home My WebLink AboutPACKET Community Development 1996-11-07]NDA PACKETS - 1995 ~ 1 , j . '* Prepared: November 5, 1996 Revised: November 5, 1996 AGENDA Town of Estes Park - Community Development Committee Thursday, November 7, 1996 8:00 A.M. 1. COMMUNITY DEVELOPMENT 1.a. Advertising Report 1.b. Conference Center Report 2. MUSEUM 2.a. Monthly Report 3. SPECIAL EVENTS 3.a. Renewal of Existing 3 year Agreement with Powder River Productions 1997 (third year of agreement) 3.b. Weekly Summer Rodeo Program Proposal 3.c. Evaluation of the Summer Downtown Entertainment Permit 3.d. Event Evaluations Hunter-Jumpers Westernaires Art Shows Scottish Festival Autumn Gold Surprise Sale 3.e. Christmas Parade The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. . 4 Community Development Committee Tourism Development Advertising Report November 7, 1996 1. Requests for Information Year-to-Date October 31. A. Table Ic - shows the request level 6.9% below last year as of Oct. 31. B. Table II - shows telephone inquiries 3.9% over last year as of Sept. 30. 2. St. Louis Post Dispatch article on Rocky Mountain National Park and surrounding area. 3. Article from the Rocky Mountain News on Colorado tourism. 4. Virtual Visitors Guide update. A. Gender shift to 60% male and 40%0 female B. Users who have visited before 47% C. User volume = 33,533 initial accesses since January 1 D. Magazines as a source 11% of the total e-mailed comments 5. Proposed contract with First Class Direct, Inc. to provide mailing services for Estes Park's 1997 fulfillment program (attached). A. Reason for change is new Postal Service regulations. B. RFP process was followed C. Program savings are significant D. First Class Direct, Inc. has been selected Estes Park Inquiries w/0 USA Weekend Requests for Information 1990-1996 /1,09 / 70 65,514 67,263 62,563 60 56,226 56,922 53.814 50 '10 3 40 0 ~ 30 20 10 0 1990 1991 1992 1993 1994 1995 1996 Table le Year-to-Date October 31 0. Estes Park Telephone Inquiries Estes Park Advertising Program 69,701 70 67,554 67,820 Fil.L!.1 ...1 60 36,916 55,124 1.- 9%54$:42084 --- 50 47,372 .............. n-e-:444;.4- 1- 2.53%~17553*P Â·Â·Â· ill 9=4**46 40 36,679 flÂ·Â«4** -Ip 494*2 -:99.7.--i, . -9..+-:d:lili ..,Mi-:E--1 .ttlifF=4% -f 30 - i.6....U--0.~-0.. 444<-4<44/4:- .....:.... ......:...... - 1--4 20 - - 10 - -7-mÂ«=64.>.- -iÂ»MÂ·Â¢96>- - 94.-EmÂ» -:9 - - 0 1 n 1990 1991 1992 1993 1994 1995 1996 TABLE II Year-to-Date September 30 3. (Thousands) 4 Â· ESTATE: Plans to revitalize . F,Â»dr... ~:r. %. 4 I . '. :age Square. 2 B NESS EDUCATION: The best ness schools. 58 - - -~ ~ n Acy w - -- -Eli:v -1.. . . I'. CK WATCH: Wall Street's 0/LJ lil(/ 1* a -Ut... ak ends on an up note. GB . X Tourists skip Colorado, spend less monÂ«here - - - -'~. u -. '.:21 - j;72Â· -*Â«tj:{12: 5. c.a'= - -+6-6.Â·-f-- '~ r. --,4-02 1-- .&2 *14, - S State loses third 30 9%=ec, 4 4 , 7 -1 hz **153 4 id"'b6~~~~~*~~A,-1-m~e,~,C~e- of national market . i 'el.li, 1%,14.-19?i-4 1 share, expert tells * ......Â©12Â¥~ ir=.13â‚¬4=43.9.*:Ed,Pem"/4/631#/19/8/1/6%2~ Â·Â· industry leaders i r <LUÂ» 14 }1 1 : 49*3*f*A<1414~~aaÂ¢*tiFU-22*1%44 .-- 9/ 7 .--- -EN,v:- 6-=A=:pki-'16.- - * 1.11 Â£ ... - liz*2Â©.Cifilill'fifie52354*51/trj#%#498'22 1 1 E- By Rebecca Cantwell 1 -yf 3. i.. '.- 34* Rock, Afountain News Stolf WY*Uy , }/ Pr 61' A ,.: I *r - 4 glORADOY:'ARKET SHARI_ _ Colorado has lost about a ' 21 li third of its national tourism , 1 'f 1-7. S vy - 3 market share in recent -.. ~Fi ~t. ti:Â·1 / years, with toudsts spend- ing an estiInated $1.7 billion - 4% - I . tedi. /#mm'il less annually_in the state, a L national expert says. 3 - *L r )Â· - .+24-,fyÂ»-7721#(Wisib,Mool Colorado was the nation's --- *=-4 _ ' ,1< - w **:K,gy'~*FF leading summer-resort des:_ --, 2 =11 .. 1 #-= .-241.. .. .- dnation in 1993 but enked - *- 1, Â· 0.27,1.-*Â» 3,-â‚¬4~.~ L 1,1 1 1 12th last year 1 1 ' 6/301 .14 4*{4,1 1 .-"r t said Bill Sie. 1 L gel, chief ex- 4. , ecutive of 4,6 41- .Â¢3 45 T-T~,-2000,1 - 1 ..141 + Longwoods *ta -__2 4- 4 -sr- 0-~4-91 01-11- .E , -'. . *fe International. t- 4 -_- 4 J g *.i =F - 7 4.11 - -la- , 7 - T - '.14 Longwoods 1941 rt .1. 1. -4.-1 - *277 9 , , *,1 2 irr 11-0 Â· 11 - Conducts an an- ~1- -' 2.tir ff nual random sur- NW,â€¢04- 13â€ž . 1- P-1/ ' ~- . f & 9 1 vey of 200,000 . I ...te, + 4 41.1 - 1- -fill i . households nation- % #i* 4 -9, f = ALÂ·~ r ~4 11 1.n - ~ 17'lk--.C *,I r + wide to gauge tourism - --J '-- ~,_$4 3 -f - 17 i r.Â£27 . At Â· .Â·. trends. .1.11'- *34. 2 Other recent studies of 6 1.4-7-1 1 44Â£- - r- ...r IL :% tourism trends have found E- *F 4 + I that out-of-state pleasure I_ B- ' 1 â‚¬ I. ./ trips to Colorado have de- ' i A- clined. But convention and i . e .4.11 - - n ... business travel, as well as i - + E r tourism spending by Colon- 1 dans, have offset much of - e-,1-1 - ;*11Â¥4 - the loss, other studies show. . '. l.."r $7 19,1* _ ie~ e.r JE*1 2- Siegel, an internationally t.i' 1,-4-4 1-2 - .2.. ' t'Â· .Â¥c .*:IR-' known tourism consultant, - ~921,204.'al'r- 24 , 5 *f"' spoke to leaders of the m- 1-4 30Â« 0 -'+F t:.i~F'-fl #454* _-5 - - -ye--1_:5:~IP ~~ ~~~~~~ _ L --rÂ· Â·2 T.~- ' '* 24 -- * 4*.8 *App, 44? dustry Friday on the "The KI- Â· - â€¢r- - IN -1 2 I 1, .I . i, A&,0..FU., i - , 1.- C~a ,-11-12'/ -- 4- B---- ' 7 5 :4 94 &~.c'-':36, 7,> , , k Leaders focus on 'one message' 1 1 TOURISM from lB advertising you had your share, Siegel said. Â·Â·Â·Â·:.. , 4.' Â·I.- : u. Rise and Fall of Colorado Tourism" Summit participants agreed that I during a summit on the future of current funding of tourism promo- -- tourism. . - tion is not working, said Andy i State voters decided in 1993 not Divine, the directorof the Universi- r to renew a 0.2% sales tax on ty of Denver' s School of Hotel, tourism-related businesses that had Restaurant and Tourism Manage- 1 ' raised $13 million a year to promote ment program, which organized the - 1 thestate. Theresults ofthechange gathering. : I: .13.Â·-: *-2 ---.'. 1 y ' have been dramatic, Siegel said. J['he private Colorado Davel and :. The number of overnight plea- Tourism Authority hopes to raise a sure trips to Colorado dropped from + budget of $12 million in voluntary an estimated 19.9 million in 1992 to contributions this yeac board mem- 1- -4 an estimated 17.5 million in 1995. bers sid u l. .1... .....ii-4-,:= St - i he said. The number of people trav- The tourism officials came up eling more than 500 miles to visit -with a variety of possible ways to thestate also dropped. : iff'OFfund moretourism promotion. but ~ Reducing the budget for promot- ~ they favor a joint public-private ing tourism was "not good busi- - fundingmechanism. . 0. ...k-'.1-1.9 1 ness,"Seigeltold thetourisinexec- .4. Economists generally agme that ~ -I utives at the Adam's Mark HoteL tourism is the second-biggest gen- "Tourism is not a cost - it' s what erator of new dollars for Colorado's pays for programs. You've had a economy, after manufacturing. But great economy in other areas, and the tourist industry is composed of it's masking what's going on." . - hundreds of small businesses - as Siegel said 2.7% of the house- well as some big ones - which suf- holds surveyed by Longwoods trav- fer from fragmentation. . -. 1 : 3 9 eled to Colorado in 1992, but the _ After a day of discussion, about number dropped to 1.8% in 1994, 60 tourism leaders decided they for a one-third drop iIi market share. . need"one voice andone message." He esbmated the annual dollar "We got on the same sheet of loss to Colorado by starting with music about what we have to do to direct tourist expenditures of $52 make an impact," Divinesaid. ...Â« billion from 1992, the last year for The tourism executives cited a which the former state tourism variety of problems with the state's board paid him to calculate the fig- roads as the key transportation bar- ure. He took a third of that to esti- rier to tourism, and they said state- mate annual dollar losses of at least wide air access *om Denver Inter-- $1.7 billion. 131'i.&120 iMutiial Â· Airpott4eeds2 Â£65 24e16) "It' s a competitive game.-With--ihid~ved as well. 5. .. , 4 ' .P '4 . A Â£ 3, . 1, i T :, t, , kt1 M ' .. .. 1%*~AÂ·t Â·0 *rfrn,4. 12 4. a,U,lf>J~â‚¬'@; Aâ€¢ ,' 19,Â», 9' 4:4 i~ *e'~l.h :f :.Â¢2.rpLO kistle,d~' 0,0. .,~~4 0*4* 1, ' "3 49R, '., 10, U. l~ 4 1; i (16 .1 Â·Â·'b 4. - .P,Â¢ 1, t ':. i.1 : , Â·;.,9 '. 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I . ; 6 N ' 4, . 1, - CO C >â€¢ U n V .4 6 O 2 Y co 0 -0 >' 3 ... M m . - D. 5 1 ..... 74 4 X --C c /1 'hk,Â¢....:I CM"ol :233 3 i z .822 2 2 4,3 84<' 1-1 2%18 2,8 Â§ ...2 â€¢52 F Y U'] . mp# 5.8/3 Â·f, 9 1/5 @& i ;$2 865Â® Lw 2."1 0 12$62*33#4 1 011 81 i.2 1~ :0 0 4 Â® 2 ta C 1- -I ,/ 11 1 & 52 8 *22 0 ' 0 0=81=E t=z 00 000 00< OL :22 & 3 2,& 4 < N. 00 4. 00>LOO.#0.m 0 R R Z 0 ; 0 1-QuIQ= E 0 0 0 00 e .W 4. OR- 0 0 to 501 0 = 0 > U -2 3 0044 1 , *, .'@'tâ€žÂ·: < 4 Â·' ~' 2Â¢'4- 21'l 4, al .*r 90 . ME .r ..~ . 9 11 ' 4 1 --- SILOUIS POST-DISPATCH SUNDAY, SEPTEMBER 22, 1996 Rockies' Front Range LÂ»1=9911=008 11Â¥0 0 9 9& 3 AYS gm'pods #SHUJ I 41 lic) SUIEI Jo wion E SLUEWS on le 1~ El le ISJO IUn 3 6) '30-IOUIU]oj headquarters, ( The whole point 3873 es na#on: F 222 any ve r person. ou'll still have to rent a vehicle, u'll have an hcur's drive to ge ember ue-paq DIqEUOSED.I Reading p. 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M 012 Â¢ U) O rE 2 9 C 16 ..s /70@ st 2.1 8 '5 # 2% %12 9 1 = -0 C S 0 + 4.. m .- 20 0, E .Eb W - - y 13 &1 3 St 2 Â·Â· W .C 0 0.6 a.) - .0 04 s z E._ fli . P E-#-RI#-2/-9-4311 i =-3-9-3 =1= U 0-0 6.4 (00 1 2+ 1 C - ( P -444 .Nor'REEM - â€¢ t' +1 -1 2 3 Ado 24-~ f :94 AE = SEMNE ~ 4 2 M E * ~ -* 9 =9 -6 FA -, U - U L O - U]/ 0 1 444 . ti 5 = M A -O c -O e -O 0 4-1 U~ f 6 bot .B tuo-Ot=u).2 O Â£@ENE EMâ‚¬%10 4 1 3% 9-r-, , Â¥Â·. . M -9,3 & =.2 # l, I Â· .7 ./s'-, 2, 1 . â‚¬ u; ACE.e % Ei 90 mui 12 0 -â‚¬ :-2 li -9 4 E g E E E E -wil - =1 /- 21 b Â·' Pr Ift C 3 0 E *.8 0 0 + 6 0 2 E W N N â€že Z. 1 6 0 co 9 1 < ;% 3 S 010/33=Ng=u ). *1, - U- 4) t , 56- L.* &49 2 = k & 0â‚¬ m EUN UE ffit 3 0 5 m f .5 - F N EN 9 2 -@ 8 m m g M -1 5-8 a , W -. U) C 7 2 11 19 8 2 N 2 11 3 UN # I 1 -2 1*-7 -1- 0 1 5.41 1'= 1' - 0 7 1 1 1,1 11; 1, (= -f - .121 9/ 75. ur 0; 1 - c --1 -0 . 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W 12 k . 50 cs k* i izil M M -2- 2 r~ CD Cl- 5 1% C - 2 1-3 4, - 4 8.50 .g e ZE 23 & 2 51 %17; X / 1, 3 %( i i Ill & ~ 1 2 6 sa-% m %13 &1 ,?422#341 421&REEI 91- bi . >â€¢ O 25 W U q.>.+J 3 2 -3 0 3 t a CO Z &0 9 -2 = CO un = M ., M --,~ c cno 4;~*1* 0 .6-1â‚¬U ... 1-4 1- A 1 0 2%9 5 od gr y ENEâ‚¬EGE# cw 8 -R -9 -E -j-@ 1/ i 1.-M i U -M) M 'ME 2 Em e - â‚¬ E ~ C.) 63 'M.= 1.-1 2 % re M = 0 -c W .52 qu =.g - 4- 53 -3.i bo dit# u * Â§ 5 2 RE i S P A .c: 0 7 ./ ... ...4 ..1 4, 9 2 E D u, E-Z-~ N NÂ·~ACM M.<.6 - r O U == 504 U .5 3 (c > M A w Â£ s es e o E 1 8 2 2 & :a g R~ â‚¬ ~ 0- 311 g- 8.Â§ -5 R E -31 U, 8 0 2== [2 4 9 - 4 5 k o W t; Â° D.2 Â·% :~ E Z u, -M t.â‚¬ R.M Â· N M .&3. 22 M 8 2.2 0 =-8=- -41 =>SE** -24 5-25 m-2--2~i-d: 9-23 0 & 9.0 -9 23== 1 â€ž LE N 27 - N.C U ME ce @1 ~2% ~ i T ~ *Â£ f u fig co* ME= S r.cou.1 u Â¥ - Â£*Eâ‚¬&â‚¬&2%â‚¬*tuff#$311EJE~-MAZ ..2 E M ; 4 ~ --1 B- U to > 4.) WA=.- Z 92 0 k - ,>W 0 0 ms 0 -2 4 g'43 00.0 8 1 . u W .C .0 to 1- -Ul UE = 0 *5 z 6, 2 N o K 10 -55 22 cs A C Â·- O Z e v .= 1 Â· 9 16 u R = u 12" E D s t; &8 2 9 B .S -1 a E M LLâ€¢ 8 8 4 -83" ir 0 2 & 3 00 8 & 3)2 5 co -ouuiÂ· k ~ '9 -1/, Â¢ 4. -C U rs . U O Ul A + U)=ow O - S * 2 +JE Â« 3.0 9 3 E 9 e -0 U = ~Ed *h:.E m * Ng-N-@22 -89 *= 1 ~-2 9 -9 2 -2 -~ *-m -m i -p L ,= 0 â€ž- g a a -a:2 2,-E.2 FE :g -Â¤ 95 u, se = 0.* R Â·~ lÂ¤ 2 .5 M.O 2 OU C mkul % tiMEE E g E:ME-1 %1-0 8 E EZE e â‚¬ E '3 -5 â€¢4 2 ~Â§ ~ 9 ~ t E '~ & % Ac g .E %, "% ~ EE 6. 4-0 -92 2 ~ -9 ..Â¤ ~ % t N * U E b C., 2 R r: Â·5 c -a = b a> u o. 2 m .0 2 0 2 M M:2 2 2 >Â· 04 U] I -O-3; 0= 0 2 * 30 0 8-85 m 0,-0 ' re a, m >.co Â¤ u 3 zi@ EE M ..2 / O 0 2 2 0 -E A Â¢3 n -3 -2 -0 m u co B @ r *@9 Â« 073 0 -O> U C â‚¬ -8 8 0 5 :41% SE c *56.2% 4-1 :j = M 0 4 1 3 bot u N 4 A 2...0 % 0, 9 E * *-1 50 0 1 Cl C ON' O 0 0 23 ac (DeccE c rc .4 e > 4- 4 0.- U 8 Ma O 6 -C 50 U O. 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A :c U - w u.O-= N.N b Q 0-5 i- PS %52- M g W -2 1; 2 23 ~2 a> 0 1 2 . E bo U 11- m w .. 9 w > O 99)-c Â·c 8 h 2&42-@ Â»2*~El=*ifT ~ 0.9 g 22 2, -2 31 > 52 05 -0 R 2,-b 3 tf) t# N k -k . u o P -2 ~E (,1 U; .- S M =t t=! Â· 1) 0. 0 &N>twt#. = ix e =1 t= -- - -3 i) B &=E Ale,m 3 2,9 .% 6. o Z 00 U k @ 512 30 Tho pson Susan Clotfelter 'uokuej uosdul ,3 01 Douellue Kill- UnUIUIOO 341 pue Ouoz STIll s!~1 u! I 41 0!lels e s! alI seas 41 JO MED PONS 0311 e nSEaLLI 1 O VAOIS 1301Sleg nOA Sl LUE@Ils Ud:) s,PU DAO7 aME 'SNCIO. A fuluini ' 11 uo ind lnO paiallad S3DEI >ionls 13 UIOS 012 A teuoileal J 10UUIP .IMJV InJOIqui e Jo Duo dn pa,Pld I vou I U,101 Â·pOt{Stiqeisa ed Ieu 'uoot:q 'eDI 01!jdtual 341 -IC@U S.IDAial 108.[OJ op lOADU nOX letil pau 1! JO @SnJOAO p b HettII 41 NUDejq ![!ls 9,1! U.IDJUOJ 13123-IN e NUIUIOJOq 10AO POJ-pueq Oq .Aop pa CUI 10,10 )[DI?q p,MOOI I Otc It aqi ~in4#roipp .< cm SH' PO>pfd c e poddot! pue '101 al [IbleS E lit yonli dule) e noqUA, UOOU10132 Â·il!!Iqel)!pal X.Nopel[S 'tuatil 130[ 3.\\ Se lapinoqs le41 0045 06001 .414* 13 110 }iool 13 1 103Uel V) 7111ntls snq-lootios JaIJ U! 1 6 1nq 'uo!12110503 3-tul; a+Ulu bllidil.ill.)LU .,4, r' Â·'Jl'4Â·4' 4 '33pu apionuM ,>IBI 041 41KA Sal 00 Uaosap 0 SEOU On DS nOA 041 u! Mocq 0 101 Nupped o Ips autos NEUS 01 DIC!!ssod tul lsiopun 2 1104 1 Ae,%\ lnO SSOUISnq 041 POHOMP 'ureiuno 041 u.fiop >pect lipS11141 13 uo a 1 I dn DAO.Ip OM 1!0411noqe a,to les OM ' 34 lulnbal Suo mo azoolq o punoJ uoos 3 5,1331[4 !)IOOI13AO mouy 113jt~Uplo FI,U!1]Idiu(I~un p DAA pROqpell 7[uj Xpea Ul Xnepodso 7 0 Pal,O no Mun UI Oil? I '0Sln03 j '311104 2 lad JO Ellue in what looks wat he .. 1 4 1 1,2 0.4- . 9213& Pile .0 e OUIEU tunu allsdUIE.1 3 UIE1301 0 MOIA 3 .ai;ull-*.id.7. jUU4 U.\.U v, t'-i"LÂ·'+Â· 3.Ve J, er cruised etly b ern C@orado. I From page one s southern tip just er, will my tires to at soar essenti easy smiss as a ountain and ta ino UO spunol on hi our s and kee reach on Park d-and-b asts t National thabl for trail o side nowhere, a town apes poor transformed into a giant conveyor est claim to fame is eople a Park. It The a iques shops have real the wind espresso belt? My answer: a kind notice, a place people is St ntine s far e directi clear and agine you can ke an old able stand on t area uue p e Nogads hor 'ne ack on the U44!13 OLU..043 - 44>Rd#J, - fi~**Z . , - 4.---I , .. <,0,0~ . 1409 E. Olive Ct., UAR Eâ€¢ Fort Collins, Colorado 80524â€¢(970)224-5066 - 1 . 1 - , : 2 66 M, - Preliminan, Proposal and Agreement . Presented to : . i -=. ./1 21.-42Â» Town ofEstes Park *+2 j.- -- =*4 - 2-,-.'- :.:-,.:, *for*::**., . 41.4-43Â·YA. Fulfillment Services , -. .i ' ' *---,â€¢' :,2~I~~~~-5Â·~123â‚¬f>frZE: 9.yÂ£ â€¢r~*--3.Â·; ~. Â·- Â· -, I . Â· -':: O z .'* FRA*-tge.a::/.Â·-1,4Â·to>y:Ifit~..?~ ~~~~~0 ~~'~~~ ~ ~~~ - /1-4,1 ' 1 - J i C Â·t .'. r . I. ' 1, - â€¢1* ., 2â€¢.â€¢ 1 ' 1 ... . . . ., 1 : 1 -. , ....' ''.... ' - .. I I - , , Â·Â·0 4 First Clais Direct, Intorporated 1.' 11 4.-. J 2.Lr: it, -*: i409 E. Olive Codrt,#E f. ..Â». i .qj,I; s :r I Fort Colling, CO 80524 , , . & '-24 ~ /j-,: 47- 4' .: 1-800-745-5066 f ; - Â· 70. l. - 1 -2'. 1 -FAX: 970-224-5099 , . . 1 .... 1 . L '.: I 622 -:>. :-1 September 30, 1996 . r . , , ., i; . I.Â· 1 Â· ' - I I .. ./ . I . I 1 - 1 I . 1- - *- ./ % I Standard Operating Procedures ( . According to your request for'proposal, it seemed to me that the work you require falls into three . .. . Â· major categories:1..u.- D- '~~ Â·' -3 ''Â· ~- - ' - 4 . 1. Standard or first class mailings ewry three days, determined by quantity or urgency. 2. Quantity mailings using UPS or similar carrier., 3.' Reports (includes warchousing) - 7 K 2, r r . ' in order t,6 do this bid we had to make sonhe assumptions. I have clarified some of these with you. ~ ~ . ; and some are further assuinptions I made after our phone conversation, so ifany ofthis is , incorrect, Dlege letmelmow/%~4 2Â·1.--:7 '. r .. f . . :.-Â·Â· 4'Â·â€¢--M:564â€¢ 94-Â·:.'AaÂ·*Â£'4.~1.0.z--1,*EXil31V.:~7 I f ,..- ; .. . . â€¢ We will assuine all addresses will come to us via 3 1/2" computer disk, in ASCII format, , Â£,<1. ,~ 4- Â¢omhia delimited or fixed field>0Â»kicâ‚¬Â·,>-- ,.,1,/ ,. ": , .,1 - ' 4 1, r. 1 f. Wd Wilf boutinely domerge*ur*duplickte eliminationt'f- *-Â·- 1;',- . " Â· ' I . C I . ,,- Â· 4 Wd 'will thutinely;inatch n6w disks against our nadonal database to verify/standardizb- . ~ ',, ~6 addressest, Those which canBot be'verified will be downloaded to a disk and returned to you.so you can deterniin~whethÂ¢r a goodadaress cAn be obtained. This process does not include .,r .2 , , . ~ ..*';.t~ : - movehorchAnickofraddress.:f<>1.%.4%05.52:<t~-iÂ·~Â·Â·, "i'Â·Â·- -- .-: Â·* -, '< Â· =..â€¢' Routinemailing& will bedondiveoAhreÂ¥-wo,king days.. , ,i: - <. 4. -' .Â·:I f 1, f . . -2 2 0 Billing will bedoneby thÂ¢78,-of':acâ‚¬*6nth or 5th working day..,4 0. -- .1 - -Â· - :c:.,.. 1 ..1 --,1.- ..... 4 .3 Youwillti~oufbulk permitsothailnbiling can be dropped in Ft. Collins.Â·- - '. 1 : 9.- Wewill *krde~ 04]bostake -244it inÂ£61!r account kq thatwe'411 avoida negative'balance for ' -Â·t,4.-.,â€¢â€ži:;1~~.1,1~i915;-93'titit~it~ ~~ZE,fÂ·': ..2-4.Â¢2.,pJÂ·".- ':~' ,#C: .L,- '., 2 . .. . .'. 1... postagg.. iot < 13:k. 1-'' 1 ... - 'i0 1 < We.will WsebA nâ€¢â€¢thod'of:â€¢,1,146ink~#63,4~ 901ume: . ...Â·0 Â·:.1,Â·:j ' --9,-4 .i:(f i ' : i'Â» < 2- !. : 1 -â€¢ , Foreign'mail will be'inserted intopoly vagsor appropriate envelopes provided by Town of . 4.1 . . .. 1 +,4. 1, I -4 0 + Inventory will be stpred'in our Urehouse on standard size pallets, ... .. * T Â·Â·-i:> Â· 5Â·:-C,j.,91Â¢;jiÂ¥Nkry-141-#,~.3â€¢â‚¬23>i-Â·'.7-*..,7.,:Tri;..':2'L ''C ~-** , â‚¬.:-4 ~~. 0 . 4:., ..,*-r First Class Dirdct's production capabiliti~include a standard shift qfproduction employees - - . '.,2 ..4: familiar with postal procedures. Additional shifts are available with 30 days' notice. , Warehousing and InVentdry Control rf -' ./ Accurate inventory begins with accurate receiving. The TowIi of Estes'Park must determine the ,.. level ofaccurhâ‚¬ with which they feel cdmfortable. First Class Direct's counting scale is relatively \ accurate, but biay vary by a few items per 1000, depending on the media being weighed and counted. 1 Materials should be -delivered on standar<4-way, sturdy pallets. - . Standardwarehousing fees are $15/paile#m6nth.-A pallet isconsidered to beÂ·6,40'5948"x48" -' Â· 1 .., racked space.:)~ . -'~ 072- Â·.4 ~ . . - -10. i . I - . . 1 4 I Costing I ' Set-Up Fees 2 Standard set up fees range from $1000 to $5000 (depending on complexity) and cove~ computer , 2. 1 set up; facility set up, receiving and stocking initial inventory, anct gaining all personnel in the ' ~, details of Managing andproducing theaccount ' . . 1 ', i hoduction and Admipistrative Fees : - 4 v- -it : -... 2 : ~ Our quotations are based on a combination of piece rates, hourly rates,md material costs. - Production is billed oA a piece rate basis (as detailed in the quotation/agreement), and computer- and administrati*e functions are billed at an hourly rate of $35/hour. Supervisory time involved in production W included in pieck rates. Reseakch, rheeti4â€¢, planning phone time, ongoing receiving C . c 'f . f and inventory 4erations, ind other ~dministdtive tasks will be billed on hourly rates. 3 4 Ady extraordinary. requests or different programs will be quoted upon receipt ofj6b specifications. -1 Â· . F.1 Please allowatileast twoworking daystopdpare a job quotdoncomplicated projects. 1 -; 7 e ' . ' Ifthe quantities oropdmtional requirements change, First Class Direct may renegotiate this 4 . , j 1,->... ~S .... ; agree-ment. i ....Â» /, 0 .1 . 1 , . 3, R This bid 411 be reviewed every 30 days; and in the event that this review proves miscalculatiobs in Â· . ' 479 '21'- bost,Firstelas;DAct,Int. reservesthA'righttopetition forachangeinfecs .Â·... .r .4.. 54'. 1 L I .| ~*~bvv k.~046Â£{'~,Â·90!t~~-loed,>.41?f#49Â£14 6.-Â·1.Â·J ,~-' .:,t:i.,b~flf.IM-.Vg...DI',~.:.~~ 5~0~ ~~~ ..'. 'h. ' I ' .z: ) 42,7.rii Prices in the~ qUotation Are*od for 60 days. 1fthe decision process proceeds beyond that,Brices Â· Â·Â·Â·, may be ektended at the discretion of First Class Direct, on request ofTown ofEstes Park. 0. Â·6, L V|,.2-,1242.ZILZ,f.5124?9-00.f&:-3.,1-94bk,Â·i:*yMQ~,Â·~,f--Â·32*'C-~~,fol,i:~ .i. -, :I..:f........;'4 1Â·~i. . ~ 1.1. . , i., , 'Â·, 9 ~- - Â· Minimum 30 Day Chargeâ€¢13'14-91 :e> 'E U. :U "~0 - '.': ; Â·3 : <*Â·hi -5 *31... : - . /2 , ,.. .1 ... P.4 - Minimu*nionthly pharges will be assessed regardless of actual quantities oforders. Iliese. . ..' ; , /: i /Â·Â· chargesrefiecto*head indluding~ m~*mentsalaries, laborwages; facilities, and equipment.\-, '~ .. ' . F. f reserved fortheanticiptted humber~of ofders. Theminimuin charges are based on handling no less Â· - -, i. ' - thah 1/3 of yUir anticipated orders/mpnth at peak periods and will-be assessed in three areas: ' - . ':, *4- ~Â· issembly/shipping,-account admimstration,-and warehouse space.J:;- ... ,'i ...: i.%2 . Invoices will be generated for each mailidg and will bepresented to the Town of Estes Park by the 6th working ddy of the following month for payment,- due and payable no earlier than the 30th of 2 the month, but w# request no later thm, 10 days after that. The invoices will contain both our - selvice,ch44~Andpf~fr~-5-*4-3, ~~ ..1.-*.,2~ i~~i'~. " ~-:0 .; f ,l J , ' We request a postage deposit of 2 mbnths' estimated costs before commencing work. Postage (all , carriers) ik required before materials will be shipped or mailed. Your customer service , -., m-presentative will keep you informed ofthe status ofyour postage account between monthly reports. - An account becontes delinquent at 30 days after due date and 1.5% interest per month accrues ~ starting from the due date at day 31. Should the services of a collection agency or an attorney be. â€¢: 9.:.. ' I .el + . -, - . I .Â· I.,- ,/*,-. . " ... .6.0. I " - . r .. 2 1 . , . I . t -I '. 9 1 1 I .. . I . required for collections, expenses ibr these scrvices fall on the delinqubnt client, and orders may be held until the account is returned to current status. ~ , ' , c - -*f'' --18,3/T-8. *,.-: '. 1'> -1-,AINÂ·4'tt Â·Â· '' '- . i Ternlinati,;2,the Agreement i ' 2 : . . '. - 1 Ether First Class Direct or.TAwn ofEâ€¢es Park may mmunate~this agreement.with 60 days written- notice. Written notice may be by FAX, and is deemed delivered when ttansmitted. If Town of . Estes Park terminates the agreemdnt, ~hen Town of Estes Park will be held accountable for all , minimuni chardes for this 60 day period, whether or not services' are rendered during that period. , .... ..27573409Â·,..01.-4214"t. /94-.1' 9-1. 4-Â· . Â· ....., - . i l---:=41:,4:*%41-i t-,i.221<44)42Â»b.:~ ..--- ~,I. I.-r.--12 r - , I . 4 -- 1 . .... . 111 ... , I , I ... .-An 1 - 1 , 4 .1 - 1 1. 4 . :. 6.-m'#.-2 .'- * .' .&f*.;G# 9.. 0 , 0 ,-.t , ... - - k., . . % .... .. ....... I â€¢ . ... I J I . 11. 1. ,- - - .4 .... ) - 22'.it'. ..41.-4 ' .. - 071-:*f-4.'424'=: . ...... -. , . - 7 i . ~.444 43;2-8. ' ;.â€¢Â¢'.... I < th , 7 . 1 ?r.... 5 .IJ . '. 1 ..l , 140'MÂ·Â·Â·ri...y> r.~i'*91-f~- ...1. . 0. -* - 204:re .. I '/ I I . ... .... 1- --/IC , * 020. 0 - - 11 . ~*re .. . t L 1.- 72.- 1.... , . I -I - 2 6- 1 . 4,1 . r. . . 1 1 -1. . I. ... I ". ...1 , 1 , -.t; 2 Â·:..4 ,Â·.,12*: fly:frifhyÂ·Â·Mi'34-INEÂ¥.z .:r J:%%*-T~~.0.:Â·A:tÂ·.Â·33Â·' :. - .- , I. ' 5 .1 .. 1 Â·oft:Â·-r. 2-;'~r-2. i~f..4~4*Â·44*.-,1:*4,47=159~fÂ·*GÂ·jl, L-. -,--: t. 1.,; f - ..../ , . ,' 4/' Â·- -. 'PJAR#14Â«4.iliNi#*15:=,:-i.:-2.....1,4:frl:4 1 11 1. 1 , - . '. 1 1 ....... . 7.7 4 - '-'t. i. ''ti<.rÂ·~ Â·34Â«iffl:*714; '~'.:2'2-:~IT,- -.. 0~ :4~. .' . .. Â·- i. ..1 -:a Â·~i:.e:9.i.,it;ie.;'P':~-7 f ... . r. I ' Â· ... . I . 1 , I . . 4 , rl, 1 . $ - - 1 -... . . . I- . - 1 ... .. 4 ---{%*>--j..6 ..3::~,~~5~~.4.*;*,..::0~tk~.~t-tit:ft?f.i-<~= ~~ ---* - 1 +-Â· . /4 1 1 -- I..OL, 0 , - _ .1 - .3 I. . ' 1 Services Agreement for Town of Estes Park L WorkiloW AssumptionsÂ«, i ; .. ' 1 'f Â·1Â· - ,Job Originationt<tr .4- -&# 1Â·p ,Â¢â‚¬.fltmedÂ©4" 73 . - 1. Everithree days files received from various sourds Jil be combined and merge/purged to ,. t 71' create the mailink list forthat maili4 1 40% . 3 - * . : . 2. Ifthere are enough records, an automation-cohipatible mailing of the booklet will be done. , 3., ifthere are not enough records, a first class mailiNg will be done. A first class mailing will - ~- C ; f f .! f alsobe dolkinthe eventspecial request~aremade. â€¢ I ........ 4. When there are requests for quantity shipping, those requests will be filled usmg UPS or I . : Â·.1 3 .Â·. Rehorting.f.%3~4-YÂ·Â»Â·-Â·. - I.-1.* Â· Â·9'Â·4*r?*%-,9-1. 2.--- . Â·Â· Â·Â·:Â· -'.4 - , , i t Reports will be prepared mon Standard reports are based on the samples you provided and: . 1 4 . mibl 1-2 ~......'..Will inc164â‚¬I.,e*-~mouiÂ·.>wveÂ«~--Â· Â·- L..... e.: ....~:-4 , 4 . . â€¢ MdnthlyiniFYTD bulk mailing summaly ,9: ..~. ~ 0:~ Mpntillji)*iYID fbreilin andirâ‚¬*lasÂ¥ maiiingsummag. . , i: - Â· . . 0 -, Quantity UPS sl*ping monthlid#tâ‚¬1Ad YID :Â·-,i' , t. Â· -3.=' . "... Quantil*@PS shipping~monthly detaifind YTD',,i . I : ' â€¢ Monthly inailing Activities biA@*including Y-rD 'Â· n-- ,Â·;~, . fÂ°~ -' . 0 r â€¢ . Monthly totktmailibiactiOitick of. , includmg YTD ' "13':-e 4--.--,~â€¢,- Invtntor* 6j;Ghtft,i.~ilk :b>Â¥474*5171'" ' " magazines , I :.,..;... ~ :.T'~ 2 ~6~7,:*-~420~94*~*7~Â·~Â·,WÂ·'4-:4'-4:,~*.2#f.-, .... . I -.9.: .~r.â€¢ F,.â€¢ ...,â€¢A~.f'..,4:lf: 1<i.-7- :-~,17,1137Â·4@t**Al,;.44 7:-6.44Â· 6, .. i :, .4 *Updiisi68ities t.4.14.Â·,Il**4*01}; ~-Â·~ Â·'.. r- :- Â· 71 4 - . A. Town of Es'tes PaA will 66 respo4ible fo, the following activities boncerning the ' . , completibi oftilf ~brk stated abc/%44*42*IN:f, . -.:tÂ·~ -A'/.5Â· -., .- :.'- - -Â· ..,p--_~ .1 .- 1. Have 0roducts shippedto First Clhs Direct, 'Inc. from the suppiier. f L , r :Â·'72 15?41 >2.' Notie First Class Di!6â‚¬ Inc. 6fshipments and estimat61 number of pallet spaces. A â€ž3 - 0.6.> 94 3. Designate'a pehon within Tc;Wit of Estes Park to act as coortlinator and problem-solver. Â·t y - fofthis prdgrain and inform youfFirst Class Direct CSR ofthe name, work h6urs, and phone Immber ofthe-tocirdinator:*---:1.- 3 2% ; 1,34Â« -t., - c.t.Â·.Â·Â·-Â· Â·Â· i ,. 4~'" ~- ~'-- ' '" ''.r' .'44*92 .8,â‚¬Zi.-I- , /1 ''. .':t:'.<i~ ..~ ~~~ : I 1 . .' ..... I. -' ., 7.,Â·4/'' . B. First Clas; Direct,Inc. will be-responsible for die following activities concerning execution t , ' ofthe program discussed above:..Â·Â· '*4:.fiaf-2*-' * 1 :-,' E-:wpl~* . - ~* 41 I I - ,1. Provide p.ersonnely systems, facilities and equipment required to execute the program. 2.' Assign Customer Service Representative to coordinate all activities between First Class Direct, Ind. and Towil of Estes Paik + AS.2:.i:F I h . ~- f . Ill Pricing and Terms : . , ~: Estimated pricing is detailed in this agreement under "Customized Quote/Agreement." Terms are described under the "Standard Operating Procedures" section of this document. .. 1. -Â·- . . j.: . I ' - ./ ./ I - 1- '- , ' I / . I, Il. .., - 1 , - Customized Quotation/Agreement .. First Class Direct Incorporated understands that the services to be performed for Town of Estes Park wili include the following for setting up operations, service charges for mailing, + - administration, reporting, and warehousing for fulfillment of requests for the Estes Park guide - , . '... I. I , . * - Process . - d> Bid <'. Â· %1 : - '.,. ,: ' Database set-upÂ«94â‚¬Â·: -Â·:*..4.-- i:wi.Â·:....FfÂ·:f 7'*.: ., cÂ·.yr.%,Â·M'tÂ·-",GY'e,.... 1., $250.00- 0' ' Â·Â· - i . Initial reports setAip / .ic Â·,-44., 2.41 .' : - -0 250.00 Receive and check in initial inventory.Â«Lf- + :.' 1 .4,Â· Â·:Â·3 -2.-::Â· Â·va'. .' :. 1 y.: 50,00 , . ' Each routine mailing eVerythrdidays for.stAndard mall: - Â·- ~3 0 -'f .:.-:~-Â· 4-0 *4, / I., .... . :.3*31}3Itird;:':2...1~4:,â‚¬.59:. 45&%::04:Â§::)?3--~Process '#- '- ~Â· -~ - ' Download disks and prepare postal report 1. 4, 2 $35.00 ' - r, -* . ~ Merge/putge/dedupe/assign delivery point barcode ~ t' . ..1.- 9.2" 11/M Â·'- , Â»11 4 1 Video Jet set-up': ' 01:teÂ¥..t'Jfft; 22'.:2.41. Â·AU.1. ...>.1, 9,3.4.4..Â·c ..,Â·...., D:j..t, 25.00 '. R v - . --..ui . 1% Printing addresiek onmagazines'f-<1,49<ki'e li"ir-2 'Â·r'-4.Â·~:-'-'Â·#Â·h -I 7'1 1 . Mail prep and deliver to pdst ofice in Ft. Collins ' - 9,Â· , fr;49 ~~' rry.- 19/M .' . ' -w .' L.. f Â· Estimated postage: the sample I have weighs 3.7 oz, so automated, ~ .., Â·Â·~Ii ...,,g. .., f ' , . standard ratds ar6.294 ea and non-auto are .323, Ifthe 1997* ~ i Z #. . 4 4 ' 493 r tersion ish different Weight thaA this sample, the- rates will yary-, , - , 1 2 ~ ,-' f .... acdordingly in~itibiÂ·hmints of.1 4.tia.....: 2 ' 6~-~~1.~f'-.. 4-{~ ffiÂ·{3~91*fftt~:~filfi-5%~ 4(6; 52,1 :t :-26,:,6,n~=&*--~ â€¢~-Â·'- -~ * . 1 - 1. ' Â·,3 - , . Firh class-mallings: sinc; this $rocess will be-used for quantities under 200, a different : . 7, - 1-i :.2 4'addressitiki;;Atbcol will b-Ased.-- 1.-- 1-: <i--- i ..1. *4444Â·,LI,-:.0 v .*f'~4'~ Â·,Â·-Â·~:32:43, f,.... 1 2 . Pit.t'.5... .. .:.:3.. Process ' ...: x>Â·** ~:-: Bid:(-Vâ‚¬@ f ' dÂ·,~'.1-0 - Meige/purge neW records â‚¬ 9-, 4-- i, - 1 . -r $11/M f': ~~ -- Print pressure-sensitive address labelsÂ· '. Apply labels-Â·64-69 :Â«2 - â€¢ 1.1..:: . -Â·Â·~ '-4.f-(,1 ,---5 -Â·: 4 Â·Â·Â·- i,1,-~' : .Â· 33/M .., . Meter strip over indicia 4.'-Â· 28/M Inserdseal/poly bag (foreign mail) 7 < .15 ea - , U , , '' I ./ Estimated (domestid) first class postage: for 3.7 oz is $1.01 . ..,/-'- , ' We will bill -335 minimum on any mailing where our service charges do not total at least Â· $35. Based on your 1996 activity as noted in the materials you provided, wce believe this .. account will always meet the minimum,so this would proba6ly not ever be an issue. 2 0. -1 . J. . . 11.. f 44-, - ., \, 1 - .. 1 1. . .. . IF . , , . I , 1.1 - I Quantity mailings: - . 4 TPrecess ' Keying/download into database, prindapply label, manifest/prep for $5/box or $35 min. ..4.4 : 0 . l, 4 R&ports:.2 . Â·Â·:--. 4 .f Distribution reports per magazine and total distribution report . 2 $15 Â·Â· - Mailing summary, inbluding YTI)4*9 -. $15 Bulk mailing summaiy, including YID>*33 9.21: '$35 Foreign and fht:class mailing summary, including YTD .-< Â·'1 $35 2 1 -1.-1 f Quantity UPS Shipping report, including Y'ID $35 1 L Quantity USPS, including YTDÂ«+71*'61.-3- 4. . ... --.: ,z $35 Quantity special freigHt shipping, including VID ':- $35 ~ Â· -Â·. InventoryÂ·repor**PÂ·'72,7,4 9.-w ..Â·, .::at'27323(.- . h - ':s . '6Â·tÂ· 1 : ..Â·2 Â·. Â·Â·7 . . '' $10 23--Â·... Â·2 -Warehouslng/adm,nistration: 1 7 1..:$4~:,1 - ~t'~- .If' 4,Â«~ - 017- 0:11Â»' L '.. 'Â·.' .Â· ' $15.00 - Per pallet; perÂ·month charge -1- . t. . -"~~ Â· Â·. ' Administratidn (Min. 5'hr/month) ,..1 23.6.#* i < *' Â· \.-Â·- 2 . - Â»0 $35.00/hr 3 .'Â·> - +. i .- ... .... 6-.,â€¢.94#â€¢>'#7. 1 '.- 1,W.. .1. 1.-I./.-it, .. : ' '. ... . . .. . J' L e , % â€¢ . /.4., . .9- :,;5 ' . - .... I - I -I .' I *%. - . ./. .-. order , . 4,4:i93**37*%3-59:04'4>i.j2rptkkifGNÂ·pÂ·,.1.:4~t': --!:6?/f Â·4 - -~- -~Â·C-:s--l.,1 :1 :. :-% 11 ....i:â‚¬~ f'~'t: r:,- ...~~..s~... 4 , . I e -6- . .. % I - f. I#.-:. A I + . - , f .. ..4 . . .. IrÂ· Â· , 1 - / I 4 - ' 6 Services Agreement for Town of Estes Park 1. I agree that I have thoroughly read and understood the terms, priced and 6onditions detailed in this Customized Quote/Agreement, and hereby authorize First Class Direct, Incorporated to execute the- . tasks and rdspotisibilities detailed herein. I deem the span of this agreement to cover one year (12 months) from the date ofthe arrival of shippable products at the piemises ofFirst Class Direct, Inc. . . . - --I I understand that any responsibilities requ-ested of First Class Direct, Inc. not specified in this ~ , ' agreement will be estimated and priced individually and that the prices may differ from those in this agreement. I. On behalfofTown of Estes Park and as its authorized agent, I hereby agree to the terms in full as ' , Â· Â· , stated in this document. 'The signature below authorizes the initiation ofwork by First Class , , I Direct, Inc. for Town of Estes Park. . First Class Direct shall be liable only to' the extent of remailing a correction as soon as possible to r rectify an' error, and allowable damages shall be limited to the value ofthe work performed. In no. case is First Class Direct Inc. liable for loss ofbusiness or implied damagbi ' 3 - 1. I I '.' i .. / I - . . 1. ./ r Name , Date . .,~-~ ~~'4 . Title - I . , I - - . 4 On behalf of First Class Direct, Inc. I hereby agree to the contract as stated above. The signature < below autliorizes the initiation ofwork by First Class Direct, Inc. for Town of Estes Park h - . ... I 1. Name - Date ' Â· / . Title Â·, , 4 I. . I , , I. . ' , t ... '.. t ... . - 1 I / \ C )64 11 ' 0 - . I ./ ' 1 . . '0 . Confidentiality Agreement i , . 1 First Class Direct,;Inc. understands and agrees that all the names and addresses furnished to us, whether as orders, labe~s, disk or magnetic media:, , Will be used onlyfor the program for which the list was supplied;, - , 1 . â€¢ Will not bd copied, reused, sold; or used by anyone other than ourselves; - \ , Will not be used for telephone solicitation unless approved by the list owner. We additionally guardntee only one set ofnames will be printed, either as mailing labels or inkjet - e , . file, and that no electronic or printed copy will be retained, unless specified by Town of Estes Park. - - * All products, materials, and informptiop pertaining to their marketing will remaiA confidential and will not be used for anythilig other-than filling orders for Town of Estes Park. . , Upon termination of this agreement, all materials aild information Tvill be'returned to Town of Estes Park or destroyed as prescribed by Town of Estes Park. U .... I - First Class Direct, Inc. agrees not to imowingly divulgt any information to competitofs, or potential competitors, that would jeopardize thecompetitive position ofTown of Estes Park. 1 Â· 1-\ Town of Estes Park agrees not to hold First Class Direct, Inc. liable for any informationf 4 fraudulently obtained by c,mpetitors from First Class Direct, Inc. * - . Signatures : 4 - 0- I. - I h , Town of Estes Park , , , . , : ~ First Clas; Direct, Inc: * i - 0 / Name '., :Â». ' 1. Maine= , t .0 . - - Title .--: Â· ..., Â·- , Â· Title Date Date ' , I. 0, . , 1 J , I r - 1 . - I 12 , - jt Group Lead Today's Date: 8/16/96 Name of Event: Juvenile Justice Council Retreat Dates Requested: October 2-4,1996 Organization: Colorado Division ofCriminal Justice Primary Contact: Ms. Pat Gelvera Phone Number: 303-239-4476,4491fx Address: 701 Kipling, Suite 1000 Denver, CO 80215 Number of People: 30-35 Meeting Room(s) Required: General session, hollow square, Oct. 3&4 coffee breaks in room Food & Beverage Requirements: Oct 2 - Dinner for 15, Oct 3 - dinner for group, Oct 3&4 cont. breakfast & group lunches. Special Needs or Requests: Please call with availability ASAP 15 rooms Oct 2, 30 rooms Oct 3 Please contact the above named person ASAP if you are interested in hosting this group. Ifthere are any questions about this fax, please call: Mark Tindle / Roxanne Botic @ 970-586-5331 or, Tom Pickering @ 303-779-5506 The Estes Park Conference Center P.O. Box 1200, Estes Park CO 80517 phone 970-586-5331 fax 970-586-0249 lEo Room Block Confirmation ~ Name of Colordo District Attorneys Convention ~ A#OO-Sta 4,4 \ Event: Starting -- " -- Ek#1661%- 9/7/96 -- -- - 9/11/96 Date: Dale: Hotel: Silver Saddle Motor Lodge Contact: Laurine Burke Address: P.O. Box 1747 Estes Park, CO 80517 We are pleased to inform you that your property has been selected by Colorado District Attorneys Convention to house their conference attendees on the dates listed below. The conference attendees have your property's name, description and phone number. They will call you directly to place their reservations. Please note that the room block release date is 45 days out from the group actual. We ask that you release the block at that time, but continue to sell to the conference attendees on a space available basis. When your block is full, please refer callers to try another property on the accommodations description list. Also notify the Estes Park Conference Center Sales Office that your block is full, by calling 1-303-779-5506. It is very important that you document the number of rooms used for your property for the conference. The Estes Park Conference sales office will call you after each group to get these numbers. Please be accurate. All callers have been informed to tell you the name of their group for the special conference rate listed. They have been given the rates m their Instructions. Your Conference Itate: $75.00 - Block Releast Dat | 7/25/96 Your Room Blocle - 30 rooms peak' - - - - -' - ~ Mon Tues ~ 1Wed - --- 9/7/96 | | 9/8/96 | 9/9/96 | | 9/10/96 |-| 9/11/96 | Â· - t-- = 30 [ 30 -10 110 0 95 1- Rate/Single: ~ $75.00 Per 40/phy t. 2 7 2 U.- Rate/Double: ~ $75 00 hr Night Phs tax Note: Silver Saddle Motor Lodge will pay Marketing Fund Fee of $3.00 per room night consumed. Thank you for your cooperation. We know the guests of Colorado District Attorneys Convention will enjoy their stay with you. ESTES PARK CONFERENCE CENTER Silver Saddle Motor Lodge --iaÂ« C->97 4,0-.u,1-e) U . 64Â£,t-Al 2 ) Thomas C. Pickenn; Manawribvmer 1/t */90 I.!996 Date DateU U lq. , SEP-19-96 THU 15:14 SILVER SADDLE MTR LODGE 9705864476 P.02 \ Hotel Pickup Report 44= The Estes Park Conference Center Event: CO District Attorney'a Association Maiketing Fund P.O. Box 1200 Estes Parks CO 80517 Dates: September 8 - 11,1996 Phone: Denver Sales Office 303-779-5506 Fax 586-0249 Hotel: Silver Saddle 77,ankyoufor hosting some ofthe guests Ofthe CO District Attorney's Association We trust they have enjoyed their stay with you and are looking forward to returnmg to Estes Pork soon! Please complete the farm below regarding the actual room pickups and return by mail or fax to the Estes Park Conference Center as soon as possible. Please be accurate This information not only determines ycur marketing fund fee invoice, but enables us to continue to offer this valuable service to you and to the conference guests. Feel free to add any couunents regarding the event- . 4 0 Guest Rooms 0869N969M9691104%91106 k V 25#30 30 0 0 . 0 0 0 .. UltÂ¥ . 221.-1 9. 2'* -4' i f 5, r -7Â·t-'Â»Lâ€¢i ...2.:.av:.}112 j..' -?L !' Â·-: 6EAâ‚¬ R'jUU,9.,Clit.:122 iLÂ·Â·L- 42$' 217(Â·27.-Â·. -Â·Â·4Â·Â·4.44 ULÂ·Li-i ... .2 .91.4.LÂ· Â·-A> 1:itÂ·itic 'i .fliÂ·4,92?A>,Â·.....4!....12.---1,J-6 Total Block: 95 Total Pickup: 105 4 -- Comments: lue, Â£-,Al.,Â£ *7~1 46' 4:L-+ 626Â£.U,2, 8 0 1 '06 4 a.i.6 ~074/43,4,zie tku A-U/. bl<ZM#b~&</ 1 . hotelpikthn aol . Hotel Pickup Report 442 Event: CO District Attorney's Council The Estes Park Conference Center Marketing Fund Dates: September 8 - 11, 1996 P.O. Box 1200 Estes Park, CO 80517 Hotel: Holiday Inn Phone: Denver Sales Office 303-779-5506 Fax 586-0249 Thank you for hosting theguests of the CO District Attorney's Council We trust they have enjoyed their stay with you and are looking forward to returning to Estes Park soon! Please complete the form below and return by mail or fax to the Estes Park Conference Center as soon as possible. Guest Rooms Date - 9/7/96 9/8/96 1 9/9/96 9/10/96 9/11/96 . 1 1 mock 0 8 130 ~ 135 135 ~ 0 11 0 1 oil 0 0 No - Pickup 2 ~ 85 131 119|1 1| Total Block: 400 Total Pickup: ~ 339 Number of registered conference attendees: 550 Meetings Number *f people inlargest meeting: 550 Type ofset-up for meeting rooms: ~ classroom Number of breakout meeting rooms: ~ ~ Type of set-up for breakoutlrooms: | 11 11 2 Meals Numberotmeals: ~ 4 Numberefpeopicialargest meal funcÂ¢end 550 Exhibits DidtheEr-tputilizespaeeÂ»reshibits? YES:~~~~~ NO:~ | 1rVES. preasecomplete theibllowing: 1 1 . 1,1 1 - 1 11 ~ - IM.... I 1 1 Number ofed,ibits: | 3 1 1 1 11-11 1 INIT 1+ 1 . 1 1 +1 1 - - 1 1 -11 1 144 - lili 1/ Muve in day/date: Tues 9/10 , Moveoutday/date Tues 9/10 Exhibit start day/date.~ Tues 9/10 Exhibit end day/dale. 1Tues 9/10 Report completed by: Date: hipick l .tan al, Conference Pickup Summarv Report , _*~ 4 Conference: CDAC Dates: Sept 8 - 11,1996 4.7 Revenues Room Block Fees Hotel Bfock Pick-up Fee Revenues HI = Holiday Inn HI 400 339 $3.00 $1,017.00 IEP = Inn at Estes Park IEP 30 0 $3.00 $0.00 SS = Silver Saddle SS 95 105 $3.00 $315.00 CI = Comfort Inn CI 88 85 $3.00 $255.00 BCI = Black Canyon Inn SH 45 65 $3.00 $195.00 SH = Stanley Hotel 0 0 $0.00 $O.00 BWLE 90 54 ~ $4,266.00 ~ 0.05 $21330 Other Revenues 748 648 Total Room Block Fees: $1,995.30 | Category Description Amount $0.00 2 $0.00 $0.00 $0.00 Total Other Revenues: ~ $0.00 1 Total Revenues: - ~ $1,995.30 Expenses Category Description Amount Contract labor Conference Services $810.00 Transportation 15 pass. rental van for shuttle $329.89 Transportation Gas for rental van $40.00 $0.00 0 Total Expenses: $1,179.89 Summary Revenues: $1,995.30 Expenses: $1,179.89 144 $815.41 picksum.tfin 11-04-1996 11:37AM FROM ESTES PARK CUNk Ct.N <St.3 1 1 1 -21 1 4 r- j /4(;~ 15 # eky/"~PR~ Thank you for selecting the ESTES PARK CONFERENCE CENTER for your conference. The Town of Estes Park was delighted to host your group and looks forward to serving you again. In order to improve our service and accommodations, we would appreciate having you take a moment to fill out this form with your comments. ORGANIZATION NAME: , C 8\o,-a~ PÂ«fi ard Ree regnov, Ajso. DATE OF FUNCTION: Se, T. 177 10 (Please Check One) EXCELLENT AVERAGE FAIR POOR PRE-MEETING PLANNING 4 MEETING ROOMS SET UP ./ CONDITION OF EQUIPMENT / LIGHTING / AIR CONDITIONING/HEATING ./ BANQUET MENU SELECTIONÂ·. 1/+ QUALITY OF FOOD ~ + QUALITY OF:SERVICE 0.- PRESENTATION OF FOOD d 4. COFFEE BREAKS -/- Comments: i 3 ef v eW ocr ble,K ~ece ho cof, rahoâ€žyoF creaw~ RESTAURANT MENU 4 c he efe QUALITY OF FOOD 4- - QUALITY OF SERVICE V LOUNGE SERVICE ' .1 BEVERAGE QUALITY ./ ENTERTAINMENT Comments: HOTELS: Reservations v* Service / Transportation Comments on Other Hotels Ycur Group Used: Will you hold this meeting next year, Yes Where is your group going next year? 3 rickm 6oa r Y ker.,rb~/) Will you consider Estes Park? - / At Tke fu n/re A-V oF US CA 71'â‚¬- p>*ov,nth* Co'~'",Preâ‚¬ were verr pfee,/e, W )th zr ke â‚¬ 9<-9'7-/0 r,a C Se Y'v/Ce . \Oe F feewdo/ 1/nq n / HO. BOX 1 21)1) ESTES PARK, CO] ORADO 804 17 (303) 586-5331 DENVER SALES OFFICE (303) 779-5506 ... r r5-.a. .. ...,Â·,sâ€¢,~.../*or. -Flan#.5 9* *At~7- 4 03. 11-04-1996 11:38AM FROM ESTES PARK CONF CEN 303 773 2374 P. 4 .,tÂ» -* / ESi,feâ€¢ter N,*r \ Thank you for selecting the ESTES PARK CONFERENCE CENTER for your conference. The Town of Estes Park was delighted to host your group and looks forward to serving you again. In order to improve our service and' accommodations, we would appreciate having you take a moment to fill out this form with your comments. ORGANI ZATION NAME: ~00Â£9 <~al.uâ„¢,W O, J 4- Ge, Aâ‚¬64 DATE OF FUNCTION: A (3 44 11,6 - (Please Check One) EXCELLENT AVERAGE FAIR POOR PRE-MEETING PLANNING MEETING ROOMS SET UP CONDITION OF EQUIPMENT LIGHTING AIR CONDITIONING/HEATING - BANQUET MENU SELECTION .. QUALITY OF FOOD QUALITY OF SERVICE PRESENTATION OF FOOD COFFEE BREAKS Comments: RESTAURANT MENU QUALITY OF FOOD QUALITY OF SERVICE LOUNGE SERVICE BEVERAGE QUALITY ENTERTAINMENT Comments: HOTELS: Reservations Service Transportation 4-- Comments on Other Hotels Your Group Used: Will You hold this meeting next Yearr YkS Where is your group going next year? l,0 46<A/0-, M- 1)45 770*,4 will you consider Estes Park? yers |7- 1,JAS OurSTWAJOAkf 1 HO.BOX 1200 ES'EF.S PARK, COI.ORADO 00517 (303) 586Â·5331 DENVER SALES OFFICE (303) 779-5506 &4. Ill 11 11 1 New Contact: Chairman Loren Otte Denver Lutheran High School <71 A , I I 3201 W. Arizona Ave Denver, CO 80219 /%/-* 22, /3,#\ Â· Ph. 303-934-2345 . 89840Â£Â£ *_ 1 . fe~m~" /489 Thank you for selecting the ESTES PARK CONFERENCE CENTER for your conference. The Town of Estes Park was delighted to host your group and looks forward to serving you again. In order to improve our service and accommodations, we would appreciate having you take a moment to fill out this form with your comments. ORGANIZATION NAME: Rocky Mountain District Teachers Conference - Lutheran DATE OF FUNCTION: 0ctober 9-10, 1996 (Please Check One) EXCELLENT AVERAGE FAIR POOR PRE-MEETING PLANNING ,><- MEETING ROOMS SET UP 4 CONDITION OF EQUIPMENT ,>C LIGHTING >c AIR CONDITIONING/HEATING 'X BANQUET MENU SELECTION ,/001 QUALITY OF FOOD AJA QUALITY OF SERVICE PRESENTATION OF FOOD N&.6- COFFEE BREAKS X Comments: RESTAURANT MENU QUALITY OF FOOD QUALITY OF SERVICE LOUNGE SERVICE BEVERAGE QUALITY ENTERTAINMENT At Comments: HOTELS: Reservations Service 2<- Transportation Comments on Other Hotels g Your Group used: /1/0 ,#@'cil/~/97-& /29 /'1 ~~D/râ‚¬-Jr Will you hold this meeting next year? Combined Pastors/Teachers Where is your group going next year? Colorado Springs Will you consider Estes Park? October 1998, Evaluations indicate high:interest in Estes Park from teachers, most said do not go back to Snowmass, very favorable comments about Estes Park. Only comment on forms "it would have been nice if we all could have stayed at the Holiday Inn. " However, most Deoole were happy with the Silver Saddle RO. BOX 1200 ESTE5 PARK, COLORADO 80517 (303) 586-5331 VER SALES 01Â·1Â·ICE (303) 779-5306 cr< Comfort Inn., New contact person elected for the next two years: Chairman Loren Otte C25 4.kNAX wur,9$,Â»ree'_ditia Community Development Committee Museum Monthly Report Thursday, November 7, 1996 1. New Exhibit "The Joy of Toys," our community loan holiday exhibit, opens November 25 at 10:00 a.m. Toys for each decade will be featured, plus a selection ofNative American toys on loan from the Denver Museum ofNatural History. The exhibit will be open November 29 and 30, December 1,6,7, and 8, December 13-23, and December 26-31. The Museum will be closed January 1 - March 31 for renovation. 2. Programs November 21 Anna Wolfrom and the Wigwam Tea Room By John Reichhardt, Mun. Bldg. room 203,7:00 p.m. December 7 Tour of Old Town Fort Collins, reservations required, $25 December 8 History Camp open house, MacGregor Ranch December 14-15 Annual holiday open house, free admission, refreshments, Victorian Christmas ornament workshop 2- 4 p.m. each day 3. "Art and Artifacts" Joint Fundraiser The Art Center ofEstes Park and the Friends ofthe Museum will hold a joint fundraiser, "Art and Artifacts," on Saturday, November 23 from 4 to 6 p.m. at the Stanley Hotel. Admission is free but is limited to members and their guests. Financial pledges will be solicited and there will be drawings for door prizes. Proceeds will be split between the two groups. 4. Gift Shop Update The Friends of the Museum have agreed to take on the operation of the Museum Shop for 1997. They will employ Betty Swanson as a part-time gift shop manager, membership coordinator, and assistant treasurer. The Friends will purchase the inventory, and gift shop revenues will go to them. 5. General Operating Support Grant Update The Institute of Museum Services has selected a portion of our general operating support grant application for reproduction. It will appear as part of a composite model grant application which they will send to small museum4 nation-wide during the next funding cycle. 0 6. Museum Attendance 1993-1996 YTD 10,469 3500 3000 2500 - F 2000 16 1 n 11 1500 ~~ I I 1 r -1 6 1000 1 4. *. 1 1 500 .c, 1-I Y. 11111 IUM - ./ 1 [=t* 5 4/ tr~/ 16. 0 - Jan Feb March April May June July Aug Sept Oct Nov Dec / 1996 E 1995 El 1994 0 1993 Friends Membership September, 1996 500 Total: 1260 434 400 - jiL "Â·'.-Â·.:*:Â·.2....:.:/ hl ~ 62* 300 --- A Colorado 401 'E~, /3-ft-3â‚¬31.1.- Estes Park 224 ~ -2-Â· - 7.-1502*733--i 200 - 5-42 , 44 j 'M '1 1 Foreign 23 .~ - .ijEL lili ' Il, 100 - ' , . .'., ./.i. 1,Q i.,4. i ' '., .:r;:/.:.:, 121-1@~ 1631 --- Â· ~t. | Out of State 612 All 3:3 51=â€ž.#5 0 Life ifE] Active Expired [3 Goal |3 As of 10/16/96 O Estes Park [3] Colorado U Out of State ~ Foreign 4 7, SPECIAL EVENTS EVALUATION 1996 COPPER PENNY HUNTER-JUMPER SHOW DATE: July 20 & 21 NO. OF YEARS: 1 NO. OF DAYS: 2 MANAGEMENT: Colorado Hunter-Jumper Association PURPOSE: Education and promotion of youth riders of Hunter- Jumper horses ACTIVITIES: Performance classes ADVERTISING: None ATTENDEES: % Local 100% Colorado % Out-of-State 1996 1997 1998 NO. ATTENDEES NO. EXHIBITORS 250 NO. ANIMALS 127 RENTAL INCOME - ARENAS 895 STALLS 1,546 TOWN EXPENSES - TOWN REVENUE - 3,233 GROWTH POTENTIAL: The Copper-Penny Show has been held at a frontrange facility until this year. This is youth show and all remarks were favorable. They enjoyed coming to Estes Park, staying two nights and not just trailering in (just like the big boys). This show has potential of about 180 horses. COMMENTS: Show management has already reserved dates for 1997. They work with the Silver Dollar management, as to eliminate cleaning of stalls, etc. Several of the farms have Copper Penny riders as well as Silver Dollar riders, this makes the change over possible for our staff. Nice show to have. 3-10 SPECIAL EVENTS EVALUATION 1996 SILVER DOLLAR HUNTER-JUMPER SHOW DATE: July 23 - August 4 NO. OF YEARS: 14 years NO. OF DAYS: 12 MANAGEMENT: Colorado Hunter-Jumper Association PURPOSE: Education and promotion of Hunter-Jumper horses ACTIVITIES: Performance classes ADVERTISING: Trade magazines & direct mail by the show management. Town of Estes lists on their Year Events Schedule and ads with a calendar of events on it. Local newspaper has free article coverage. EXHIBITORS: 0 % Local 70 % Colorado 20 % Out-of-State 1991 1992 1993 1994 1995 1996 NO. SPECTATORS 1,000 1,000 1,100 900 900 900 NO. EXHIBITORS 1,203 1,094 1,000 1,000 1,000 1,050 NO. ANIMALS 376 342 380 345 390 420 RENTAL INCOME - ARENAS 4,345 5,455 4,370 4,195 5,270 5,270 STALLS 22,229 22,539 19,840 18,588 23,817 36,834 TOWN EXPENSES - 28,362 38,924 46,861 43,426 45,918 TOWN REVENUE - 41,654 48,573 40,821 39,213 52,673 76,871 GROWTH POTENTIAL: Record number of horses this year--we had only 10 stalls left unused. Good show management. Grounds and arena maintenance is key. COMMENTS: The Hunter-Jumper horse industry appears to have begun its comeback. The youth are once again enthused and interested in competing on the show circuit. Most trainers and breeders look forward to a thriving industry once again. They offer two days of amateur showing--marketing Colorado horses. Majority of exhibitors are here for two weeks--showing in both shows. 32 SPECIAL EVENTS EVALUATION 1996 WESTERNAIRES i DATE: August 9 & 10 NO. OF YEARS: 38 years NO. OF DAYS: 2 MANAGEMENT: Westernaires PURPOSE: Grounds rented by Westernaire Group to provide equestrian entertainment. ACTIVITIES: They produce two shows for the general public consisting of precision riders and western acts - all youth. ADVERTISING: Local newspapers and poster SPECTATORS: 5% Local 75% Colorado 20% Out-of-State 1991 1992 1993 1994 1995 1996 NO. SPECTATORS 1200 1000 1100 1200 1200 1300 NO. EXHIBITORS 756 903 900 850 675 693 NO. ANIMALS 252 301 280 225 224 231 RENTAL INCOME - ARENAS $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 STALLS $1,008 $1,204 $1,220 $1,292 $1,244 $1,565 TOWN EXPENSES - $3,503 $4,478 $5,308 $5,838 $6,419 TOWN REVENUE $3,019 $3,655 $3,663 $4,062 $4,114 $4,234 GROWTH POTENTIAL: Attendance growth is possible - weather always plays a big part in drawing the tourists in the evening. Marketing program of Westernaires in Estes week of determines attendance. The Westernaires indicate they have many parents staying at local motels for two nights (estimate 160 rooms). COMMENTS: Worthwhile - youth organization and some of the future leaders. They also produce income for Park School District by renting the High School and Middle School for two days. 39. ' LABOR DAY ARTS & CRAFTS SHOW - Fire Department August 31, September 1&2 Well attended. Quality of booth merchandise was very good this year FINE ARTS GUILD ARTS SHOW - Fine Arts Guild September 14 & 15 Good attendance and artists were well juried. SPECIAL EVENTS EVALUATION 1996 LONGS PEAK SCOTTISH HIGHLAND FESTIVAL DATE: September 5-8 NO. OF YEARS: 18 years NO. OF DAYS: 4 MANAGEMENT: Longs Peak Scottish Highland Festival, Dr. James Durward PURPOSE: To promote shoulder season in Estes Park. Encourage participation of celtic events. ACTIVITIES: Parade, concerts, seminars, field game events, food, celtic vendors, bands and demonstrations. ADVERTISING: Local newspaper, frontrange newspapers, radio, mailings, trade magazines. SPECTATORS: 10% Local; 80% Colorado; 10% Out-of-State 1991 1992 1993 1994 1995 1996 NO. SPECTATORS: 15M 20M 25M 28M 30M 50M TRAFFIC COUNT US34 15,182 19,061 19,152 18,841 17,669 Town Expenses: 7,322 7,643 12,966 13,182 19,156 (not including advertising) Town Revenue: 2,552 0 362 160 160 0 GROWTH POTENTIAL: Good - weather is always a factor. Facility on Saturday was at maximum occupancy. COMMENTS: Excellent event - well managed. Management reports largest crowd todate. Weather was good all four days. 4 SPECIAL EVENTS EVALUATION 1996 AUTUMN GOLD BRATS & BANDS DATE: September 21 & 22 NO. OF YEARS: 4 NO. OF DAYS: 2 MANAGEMENT: Sunrise Rotary PURPOSE: Create a festival atmosphere for the downtown area to promote shopping and activities. ACTIVITIES: Bands and dancing in Bond Park. Children's Poster Contest. ADVERTISING: Town insert in September, posters and news releases. ATTENDEES: 10 % Local 90 % Colorado % Out-of-State 1993 1994 1995 1996 NO. ATTENDEES 500 500 2,500 4,000 NO. AT DANCE 140 150 0 0 TOWN EXPENSES - not including advertising 0 500 500 TOWN REVENUE 0 0 0 GROWTH POTENTIAL: It is difficult to estimate the traffic count for this event. High quality entertainment was provided and it has grow into a major downtown event. Needs more frontrange advertising than in the September insert, local paper and posters. Weather was good Saturday, with colder tempatures early Sunday. COMMENTS: The Sunrise Rotary Club took over the management of the event for 1995. The event was moved into late September and the name changed to "Autumn Gold" - both good changes. This has the potential of attracting a large number of attendees in the future, with the addition of several new events to the weekend. This shoulder season event needs our support. Sunrise Rotary has committed to 1997, asking for the use of Bond Park the same weekend next year. SPECIAL EVENTS EVALUATION 1996 SURPRISE SALE DATE: October 12-13 NO. OF YEARS: 6 NO. OF DAYS: 2 MANAGEMENT: Town PURPOSE: Bring shoppers to Estes Park during the shoulder season. ACTIVITIES: Sales at all participating stores and businesses - both inside and outside. ADVERTISING: Local newspaper, frontrange papers, SPECTATORS: 25% Local; 75%' Colorado Town Expenses: (Not 0 0 Minimal Minimal including advertising) Town Revenue: 0 0 0 0 GROWTH POTENTIAL: Always depends on weather. So far excellent crowds have been seen. Growth is determined by advertising and weather. COMMENTS: Continue to stress a quality sale - not just junk. Most businesses reported good sales on full price items, as well as, sale items. Many more businesses get involved each year, seeing the value of the event to all businesses. Weather this year was good both in Estes and in the valley. Of the businesses surveyed, most did about the same as 1995, some were down on total sales. 4-2 RODEO SERIES PROPOSAL 7/7 VOLD RODEO COMPANY October 28, 1996 The following is a draft+of the conditions tentatively agreed upon at a meeting on October 25, 1996 between Linda Hinze, Dona Vold Larsen, Darce Vold Nilsson, and Harry Vold. 25 rodeos would be held in 1997 on the following dates: June July August Fri-Sat 13-14 Tue-Wed 1-2 Tue-Wed 5-6 Tue 17 Fri-Sat 4-5 Fri-Sat 8-9 Fri-Sat 20-21 Tue-Wed 12-13 Tue-Wed 24-25 Fri-Sat 15-16 Fri-Sat 27-28 Tue-Wed 19-20 Fri-Sat 22-23 The partnership would provide for ticket income to be split - 80% 7/7 Vold Rodeo Company and 20% Town of Estes Park. The Town of Estes Park would provide: 1. Facility & Utilities A) Main arena, announcers booth, chutes and pen area B) Pasture area on northeast corner of Fairgrounds C) RV space at east gate, electrical, water, sewer D) Office building at east gate 2. Cleaning of grandstand, arena, restrooms, office 3. Preparation of arena floor for each rodeo 4. General maintenance of the grounds 5. Sale of tickets at site 6. Taking of tickets at main gate 7. Security control at arena/track gate 8. Security control and ticket selling at east gate 9. Direction in obtaining ticket sale outlets at various areas of town &90 10. Advertising in pieces already paid for by the Town of Estes Park ie. insert, calendar of events. No additional advertising in newspapers, radio, rackcards or posters. 11. Town of Estes Park will not invest any out-of-pocket monies - only in-kind. 12. Ticket costs to be split 7/7 Vold Rodeo Company will provide: 1. Healthy/quality stock for the production of a 25 full event rodeos 2. Manpower to produce 25 full event rodeos 3. Prize monies 4. Rodeo secretary, announcer, clown, bullfighter, any specialty acts needed 5. EMT and/or ambulance service 6. Advertising - newspaper ads, rack cards, radio 7. Telephone line to office 8. Ticket costs to be split 9. Sponsors - national sponsorships, out of town sponsors (see sponsor paragraph) 10. Repair of the chutes, pens, etc. from stock damage 11. Cooperation with any other shows scheduled by the Town of Estes Park on the grounds during the above stated rodeo days. 12. Insurance coverage providing a duly executed certificate of insurance of any insurance company authorized to be in business in Colorado at least thirty (30) days before the first show. Said certificate must show first party as an additional named insured, and shall evidence the existence of the following minimum limits of liability: $150,000 bodily and personal injury for each person, with total liability for two -or more persons injured in a single occurrence of $600,000; $100,000 property damage for each occurrence; and that at least ten days notice must be given to the first party as holder of the certificate before the policy certified to can be canceled. aq. Ticket Prices - joint decision. Sponsorships - It is agreed that the 7/7 Vold Rodeo Company will not solicit any local business without the consent of the Estes Park Fairgrounds Manager. Current sponsors of Rooftop Rodeo will not be solicited without the permission of the Estes Park Fairgrounds Manager and Rooftop Rodeo Sponsorship Committee. However, the Rooftop Committee and Fairgrounds manager are willing to cooperate in a joint sponsorship program to obtain a win-win sponsorship for both parties. Sponsorship monies obtained solely by the Rodeo Company will be retained by the Rodeo Company. Vendors - The fairgrounds staff will solicit and sell vendor space, with all income to be retained by the fairgrounds. Rodeo Company will have all rights to the sale of event T-Shirts. Contract - to be for 3 years with option to renew. Estes Park Show Committee Colorado Arabian Horse Club PO Box 3701 Estes Park, CO 805]7-3701 November 3, 1996 7 Town of Estes Park Linda Hinze Executive Director Special Events Department PO Box 1967 Estes Park, CO 80517 Dear Linda, The Estes Park Show received your letter of 10/29/96. The thoughts of this double use of the Stanley Park Fairgrounds brings many concerns and questions to our minds. The first point is that the 1998 Show will be the 50th Year Celebration for this horse show. The year 1997 was being used as a build up year for promotion and support for the wonderful celebration. We have noted this to the management of the fairgrounds. This Show is the 3rd oldest Arabian Horse Show in the United States and is noted around the country as a traditional horse show. At this time we have spent several hundred dollars on promotion for the 5Oth Celebration. The loss of the traditional nature of the. show would cause a financial hardship on the show. The year 1996 did bring a decline of horses entered due to 2 Arabian Horse Shows in the Denver area and adjoining state just prior to our show. These shows will not be held again in the area in 1997 or 1998. This should mean an increase of horses over 1996 and exhibitors coming once again to Estes Park. Our pre show promotion is to attract many of the exhibitors that came to Estes Park in it's earlier years. We are planning seminars, demonstrations and horse exhibits to make the show special in 1998. The combination of Horse Show and Rodeo is not a compatable situation. Many of us have had direct contact in promoting rodeo-- and realize the difference of the two activities. The close proximity and use of the same facilities is of great concern. Some of our concerns stated in very general terms follow. Further discussion could follow at a later date if necessary. 1. The need of arena and cattle pens for the Arabian Cutting Classes on 2% days necessary for regular cutting classes and 2 Regional Championships we hold. There is no way to limit time for these classes as the number of entries determine how long the classes wil extend into the day. The classes are held from 8:00 am until dark, about 6:00 or 7:00 pm. 3I. 2. The three days of Halter and Performance Classes possibly might be scheduled to be out of the arena by 5:00 pm. The problem would be the projectedÂ· increase of horses at the show, the , classes take longer to judge, adding time to the day. 3 The Dressage Classes are held one day in arenas #2 and #3. Rides go from 7:30 am until dark, about 6:00 pm. These two arenas would be in the direct area where the rodeo cattle and horses would be driven from pasture to the rodeo pens behind the chutes. This type of disturbance could not occur. 4. Time limitations for arena fence to be changed daily from our use/needs to be opened up for the rodeo. The need for grounds crews to accomplish this on a daily basis would be present. 5. To increase the numbers of horses, we have encouraged and added Junior Arabian Horse Classes (horses 4 and under). Since the Arabian is not started under saddle until they are 3, this leaves young horses to experience cattle, trucks and feeders in the rodeo pens and could cause our loss of exhibitors. 6- Security of horses, exhibitors and equipment would be monumental task. Erecting security fences and locking gates making it impossible for our exhibitors to 'go to town' and return to the camping area. 7. There would need to be an increase in fairgrounds workers to keep up vith all the cleaning, repairs, arena york and general upkeep for American Horse Show Association requirements for a Class A Show. 8- Since the Rooftop Rodeo comes directly after our show and we have agreed to shorten our last day (Sunday) to help the Fairgrounds with time to prepare for the rodeo, we ask the following in return. We ask that you discontinue the proposed rodeo one week earlier than planned to allow the Arabian Horse Show to continue into our 49th and 50th year as we have planned. It is our understanding the the proposed rodeo will not be held during the Hunter-Jumper Show which directly follows the Rooftop Rodeo. Thus the month of July would not have any rodeo other than the Roottop Rodeo. For years the Arabian Horse Show has agreed with the town to hold a show on the 4th of July for the visitors in town. This has meant adding a day or moving the show to a different part of the week. The 'Gentlema Agreement' was made many years ago, possibly prior to many of you servi on boards/committees or living in Estes Park. We have been pleased to do this and hope to continue the good working relationship we now share The request we are making are not just self serving. We have shared man opportunities to have other events on the fairgrounds at the same time, but the planned rodeo is not in the best interest of the horse show. We have donated to the town money to build several of the horse bAs on the 'east' side of the arena wheli the town was unable to afford more that were needed for the many horse shows. 31.. Our interests have been to provide entertainment to the spectators and exhibitors at the Estes Park Arabian Horse Show. This includes bringing THUNDER, the Bronco Mascot, to the Estes Park Show and the 'Rooftop Rodeo Parade. Wa have received wonderful support from the local businessmen. The encouragement from them has been heartwarming. We know that the show is a popular event in Estes Park. Our working relationship with the Fairgrounds Staff and Employees has been excellent. We are hopeful this can continue. We do appreciate the opportunity to hold the horse show in Estes Park. It is an attraction for exhibitors, specta~ors, judges and show committee. The necessity that it continue in the traditional format is essential for the continuation of the show. Thank you for your time and consideration to our needs. Sincerely, - L . L// 3 A, ,%41Â·62 4/C,..24*ib /ULUâ€¢'Wâ€¢U Eleanor JO' Dunn Secretary 970-586-9271 33. - I - - ---9 - W ,...... -i â€¢â€¢ iâ€¢ â€¢L-â€¢--â€¢L.i .â€¢-â€¢â€¢ i...6.- I'l lu,LI ..ir' lu 1 Of O->000/Or r. Ell ROCKY MOUNTAIN MINIATURE HORSE CLUB 12740 North First Street - Parker, Colorado 80134 - 303-841-4893 October 31, 1996 Linda Hinze ' Executive Director Estes Park Fairgrounds Post Office Box 1967 Estes Park, Colorado 80517 Dear Linda: In response to your letter dated October 29, 1996 regardihg the possibility of holding weekly rodeos at the fairgrounds, I would like to list somd concerns we would have with this type of event. I spoke with our show committeÂ¢ chairman, Jody Keesling, and she is in agreement with these concerns. 1. Our show has never finished the day before 5 pm and this would indeed put a hardship on our schedule. We would have td either start the show at least 2 hours earlier which would be 6:30 am or shorten the classes for the day. Starting the show at 6:30 am would eliminate 100% of our expected exhibitors from even attending this show. We Wso offer only the classes that require point qualification for our national, show and would not want to drop any classes because our exhibitors are att6nding this show for said points. 2. Many of our exhibitors request the enclosed stalls for the next year before - Â©9Â·==Laa.4 they leave the fairgrounds. They do not want to contend with the -@......,;T-.:30---- -I I unfavorable weather that is always possible dufing the week we are in Estes- Park. It would mean that the majority of the ekhibitors stalled in this area ecou eeÂ» would think twice about coming to this â€¢how dlould they be denied access 3581 . w to the enclosed stalls. 2>cR_, ce:,@au-~Â·06 u=,2-. be*:mu ~a~g'"~Â£- =2Â»hab o 3. A rodeo would mean that there will be cows on premise and I would assume they will be kept in the pens that surround the large arena. This would be dangerous for our driving and other berformance classes as well as a great distraction during the halter classes. 4. Another mal concern is security. Since so many trailers will be going in and out ofthe fairgrounds, it would be very difficult to secure the fairgrounds. Since our horses are small, it is quite easy to tuck one into a spot where they might not be seen leaving the grounds. 34. 1-1 220 03â€¢,4/.MO rr'EL*Â·1 LI MI NI NC D[ MU / / ' I HMLL T / t' /UL MIN 1 K Ill 19'/05866909 P.02 In summation, both Jody and 1 feel that it would be a great hardship to have a rodec scheduled during the week we hold our show in Estes Park. Please consider our concerns when you make your final decision on this subject. Thank you fbr the opportunity to voice our opmion which; unfbrtunately, is not a very positive one. You know we are always pleased with the Â®ality of service we receive from you and your staff. Should you need to contact me, please do not hesitate to do so. I can be reached at 303-841-4893. Sincerely, 'UÂ«,MUMP U Kathy En~eberg President 1 cc: Jody Keesling TOTAL P.02 35 A-1 TRASH SERVICE ~fEl 11~Es_ 830 Comanche P.O. Box 2162 Estes Park, CO 80517 ur- --fo )7 Linda Hinze Estes Park Fairgrounds Estes Park CO. 80517 4 Dear Linda, As members of the Rooftop Rodeo Committee, we would like to voice our support in favor of Seven over Seven Vold Rodeo Company using the Estes Park Fairgrounds. It seems that to have a committed 3 year use of the Fairgrounds during times that are not taken by other events could be only a positive to the community. Thank you, . r--7 ./7 A /1Â·132.64,lic:911Liti-t - #1952z:_.x_. *.' Megafl Smith -Spencer Smith 3< 303-665-6202 FRONT RANGE TROPHY 803 P03 NOV 06 '96 14: 18 TO: Town of Estes Park Fax: 970-586-6909 From: Renee Elkins Date: November 6,1996 Pages: 2, including cover sheet. Dear Linda: Thank you for talking with me yesterday regarding the proposal to share the fairgrounds with a roaeo production company during our annual Rocky Mountain Miniature Classic event at your facility. I'm quite concerned that this issue is bein& raised this late in the planning stages of our show as we already have money invested in advertising, national sanctioning approval and judges hired. At the fax time the miniatures committed to you of having the show at your facility for 1997, no mention was given of this possibility. As you are aware, we currently use 150 - 185 stalls - utilizing stalls that are closest to the arena both on the east and west sides. Our horses are smaller and therefore we keep them close to the arena. Also, lameness due to travelling on the rocky surface between stall areas and arenas is a concern, so we keep the distance limited that the little horses travel. In order to draw contestants we hire eight judges offering e*ht sets of points to our exhibitors. We have a large out or state contingent that comes to our show renting motel rooms, eating and buying souvenirs at the Estes Park shops in addition to staff and judges. Our exhibitors spend an average of 7-8 nights in Estes Park. In sharing the facility, our committee is very concerned about security for horses, exhibitors, campers and their personal possessions. I do not believe adequate provisions can be made to limit access to horses and exhibitors From the desk of... without causing hardship to the horseshow attendees. The exhibitors must still have the same easy access without Renee Elkins hassle or inconvenience. A rodeo crowd/exhibitors and Show Manager horse show participants are two totally different entities Rocky Mountain Miniature Classic not normally successfully mixed together. 5398 Aspen Avenue Eric. CO 80516 The restrooms would still need to be accessible to our 303-828-3822 campers and exhibitors. The, are already heavily used by 303-828-3822 Fax just our clientele without additional use of the rodeo 303-665-6202 FRONT RANGE TROPHY 803 P04 NOV 06 '96 14:19 attendees. There are also major health related concerns regarding both the livestock brought in for rodeo exhibition and those that might bc stalled in adjoining areas to our horses. The horses participatinQ in our horse shows are certified by veterinarian's (at aaditional expense to our exhibitors) to be healthy. What health requirements would be put on the rodeo horses/stock and who would guarantee that they are healthy? Our events are all held in the_grandstand arena and are usually finished around 7 or 8 pm. on Saturday evening. The grandstand arena is the only arena that comes close to meeung our ground preparation requirements and can accomodate a multi ludge system like we offer. There is additionally no way to determine what the Estes Park weather will be from one hour to the next making any mandatory finish time impossible due to arena delays due to weather and other unknown conditions. We also cannot guarantee what our enuy numbers will be as entries are taken at the show with no limitations allowed per our governing national associations. The main grandstand arena is also the only arena with a p.a. system that goes to all barns to keep exhibitors informed of ongoing events. The main grandstand is the only arena with adequate night lighting to safely run events after dark if needed. It is the expectation of the participants of the show and the renters of the grounds that all areas will be for use; exhibitors expect and demand that they will be provided exercise availability in the arena In which they will be participating for future judging events. From mv perspective as the manager, I expect full use and availability of the parts of the facility being rented by the association. Ground that has been churned up by rough stock, barrel racers and ropers becomes uneven and deep making it impossible for our breed to maneuver. We require a different ground preparation than the other horse breeds. Exhibitors expect a tair and equal playing field on which to display their horses for judging purposes. The ground preparation is very important to the success of today's shows. The club would hope to continue 12 years of a great relationship in 1917. 303-665-6202 FRONT RANGE TROPHY 803 P01 NOV 06 '96 14:17 To: Town of Estes Park Fax: 970-586-6909 From: Renee Elkins Date: November 6, 1996 Pages: 2, including cover sheet. Dear Linda: Thank you for talking with me yesterday regarding the proposal to share the fairgrounds with a rodeo production company during our annual Colortul Colorado Circuit event at your facility. I'm quite concerned that this issue is being raised this late in the planmng stages of our show as we already have money invested in advertising, awards with the Estes Park location imprinted, judges hired and some airfares procured. At the time 1 committed to you of havin& the show at your tacility for 1997, no mention was given of this possibility. fax The time frame given for response also is extremely limited with only two days to respond adequately. As you are aware, we currently use 250 stalls - utilizing al] of the West stans and about 1/3 of the East stalls. We host three separate national horse breeds during our event drawing exhibitors from 5-8 different states each year. The national approving associations are the American Quarter Horse Association; International Buckskin Horse Association and Palomino Horse Breeders of America. A total of 19 shows are offered to the exhib,tors during this event. We utilize all three arenas for our shows. We had been utilizing a fourth arena up until the time a semi-permanent tent was placed in one of the arenas making it unsuitable tor use for our event and causing ongoing hardship to our shows. In sharing the facility, I'm very concerned about security for horses, exhibitors, campers and their personal possessions. I do not believe adequate provisions can be made to limit access to horses and exhibitors without causing hardship to the horseshow attendees. The exhibitors must sall have the same easy access without hassle or inconvenience. A rodeo crowd/exhibitors and horse show partici ants are two totally different entities not normally successfully mix e~ together. The restrooms would still need to be accessible to our campers and exhibitors. They are already heavily used by just our clientele without From the desk of... additional burden of the rodeo attendees. Renee Elkins There are also major health related concerns regarding both the Show Manager Colorful Colorado Show livestock brought in for rodeo exhibition and those that might be stalled in adjoining areas to our horses. The horses participating in our 5398 Aspen Avenue horse shows are certified by veterinarian's (at additional expense to our Erie, CO 80516 exhibitors) to be healthy. What health requirements would be put on 303-828-3822 the rodeo horses/stock and who would guarantee that they are healthy? 303-828-3822 Fax 303-665-6202 FRONT RANGE TROPHY 680 red 1 yuv Wr-, ..W . --1 . A Our events in the grandstand arena usually last until 8 or 9 p.m. on Friday and Saturday evening and have gone as late as 1 a.m. (Our two off ce crews work until midnight on Friday and Saturday nights servicing the exhibitors entry needs and doing administrative duties). In the grandstand arena, events are scheduled that require certain ground conditions, arena setup or regulation size as required by our rulebooks. We have spent a considerable amount of planning time making the three arenas scheduling flow into each other to the maximum benefit of all three breeds and the show. There is additionally no way to determine what the Estes Park weather will be from one hour to the next making any mandatory finish time impossible due to arena delays due to weather and other unknown conditions. Also, individual horse show judges do their job of judgin& at their own speed despite what a committee or fairgrounds might request. We cannot puarantee tne speed that a judge might need in his determination of the winners of an event. Vfc also cannot guarantee what our entry numbers will be as entries are taken at the show with no limitations allowed per our governing national associations. The main grandstand arena is also the only arena with a p.a. system that goes to all bams to keep exhibitors informed of ongoing events. The ancillary arenas have barely adequate p.a.systems which provide announcements only into their individual arenas and do not cover the grounds or stalling areas. The main grandstand is the only arena with adequate night lighting to safely run events after dark. It is the expecution of the participants of the show and the renters of the grounds that all areas will be for use; exhibitors expect and demand that they will be provided exercise availability in the arena in which they will be participatingfor future judging events. From my perspective as the promotor, I expect full use and availability ot the parts of the racility I am renting. The extensive investment of horses/tack/training and equipment is such that the level of the horse show exhibitor is much more sophisticated than in previous years. Exhibitors and owners expect and demand a certain level of facility and accomodation in which to participate. The investment of producing a show is substantial and the promoter looks towards servicing the clientele. Your tairgroun(is is already operating in the less than average range of facilities currently being used and is probably why your horse show base continues to deteriorate. Most horse shows are now wanting a minimum of one indoor arena to provide and protect the exhibitors horse showing investment and to protect the sponsoring group/ romoter's risk that the show will continue to go on despite weather considerations wnich is ~f major concern in your venue. Also, the east stalls are too small for todays larger bred stock horses and multipurpose Barn W with asphalt for the flooring causes soundness problems for horses. Exhibitors expect a fair and equal playing field on which to display their horses forjud#ng u oses. The ground preparation is very important to the success of today's shows. i he Estes ParI arena ground is marginal. Our shows have already lost the reining horse contingent due to improper ground conditions on which to show their horses. Ground that has been churned up by rough stock, barrel racers and ropers becomes uneven and deep causing the show horses to travel in an undersirable way to be judged. Our exhibitors come to town and purchase motel rooms, meals and tertiary items for a minimum of 4 nights. I also bring in 20-28 staff and judges to work this show. I would think this has a big impact on the businesses in Estes Park right before your busy season begins. The fairgrounds fadlity is marginal and uncertain weather are two of the reasons why it no longers draws the horse shows that it used to I have been on two national show search committees and while Estes Park was high on the suggested sites it was rejected due to some of the reasons mentioned above. The major draw to the Estes Park destination continues to be the scenery and pastoral setting of your facility and for me, the Estes Park crew, Linda - Tim and Craig who work hard to meet Ehe needs of our event. For our specific Colorful Colorado Shows, sharing the facility is not a viable option. 9!RE~*, / Reiee Enms r--- 11-06-1996 10:20PM FROM GLEN/LIZ KELLER 3039852442 P. 1 ESTERNAIRES . FORT WESTERNAIRE GLEN E KELLER. JR 13200 W. SIXTH AVENUE DIRECTOR GOLDEN, COLORADO 80401 .e ' tr November 6, 1996 BY FACS ILE Linda Hinze Executive Director Estes Park Fairgrounds P.O. Box 1967 Estes Park, CO 80517 Re: Westernaires Horsecapades Dear Linda: I was truly shocked when I received your letter today which basically said that the 40 year relationship between the Westernaires and Estes Park was likely going to end this year. That relationship has been through an evolution from the time when the community paid the Westernaires expenses and an honoraria to come, to the time when we shared expenses and the ticket proceeds to today when we pay for the facilities and sell and retain the grandstand tickets (the town keeping the reserved seat proceeds). This year more than 1000 tourists and community people attended our two performances. Included in our audience are many people who call every year to find out when we are going to perform, so that they may arrange their vacation schedule in Estes Park at the same time. They come from Illinois, Florida, Nebraska, Texas and this year from New Hampshire. Of course, many tourists visit our performances because we advertise our show in town for the week prior to our performance. our parents and support people book hundreds of motel rooms and spend in your shops too, but we are not tourists as you might describe them. We come every year. Your Trustees may not know that we are not a horse show, as that term is used generally, but a two hour variety act on horse back similar to the Icecapades, hence our name. What is important, however, is that the youth group is composed of youngsters from every walk of life, including many who are A!] con,nbutions und donations are deductibic in computing taxable incornc pcr Treagury letter November 20.1959. Colorado exemption per letter AugusÂ¢ 15, 1 979. 11-06-1996 10:21 PM FROM GLEN/LIZ KELLER 3039852442 P November 6, 1996 Page 2 considered at risk. So much is the benefit in delinquency prevention that the State of Colorado has awarded the Westernaires a Youth Crime Prevention and Intervention Grant and our Sheriff has called us the best juvenile delinquency prevention device he has ever seen. The Estes Park performance has been an important segment of the program by giving some of our younger performing teams a first travelling show. That experience is invaluable as the riders advance to travel across the United States and in Canada carrying the Colorado banner proudly. If your Trustees determine to adopt a weekly rodeo to replace other uses of your fairgrounds, that is surely their right. Personally, I hate to see the end of our long and pleasant relationship, but suppose that we can find another community with people and facilities interested in the entertainment we bring, the money we spend and the youth that are benefitted by our program. I hope your experience with weekly rodeo is better than that which Jefferson County had two summers ago. Audience failed to materialize in significant numbers and the promoter went broke. I believe the County ended up holding the bag on significant costs. Please let us know right away if the decision is final. We must begin looking for a new place to begin a 40 year friendship. /Glen E. Keller, Jr. Director