The URL can be used to link to this page

Home My WebLink AboutPACKET Community Development 1996-10-03- 4 Prepared: September 26, 1996 Revised: October 1, 1996 AGENDA Town of Estes Park - Community Development Committee Thursday, October 3, 1996 8:00 A.M. 1. COMMUNITY DEVELOPMENT 1.a. Briefing on Stanley Hall Proposal 1.b. Advertising Report 1.c. Conference Center Report 2. MUSEUM 2.a. Monthly Report 2.b. Strategic Pian Update 3. SPECIAL EVENTS 3.a. Approval of 1996/1997 Rooftop Rodeo Committee Members 3.b. Approval of Resolution to allow sales outside of stores on October 12 & 13, 1997 for the Surprise Sale. ---:PRESERVATION-OF --= STANLEY HALL Presentation by Art Anderson Community Development Committee Toursim Development Advertising Report October 3, 1996 1. Quaner To Date Requests for Information A. Table le - 7% down as of 9/30/96 B. Table ld - 3rd quarter slightly ahead ofthe same period in 1995 2. August 31st Estes Park mention on the Saturday Today Show 2. Regional Tourism Patterns 3. Advertising Policy Committee request to appoint Mark Brown 1 Estes Park Inquiries w/0 USA Weekend Requests for Information 1990-1996 70 66,168 65 61,121 61,410 60 55 53,219 52,875 51 693 50 45 40 35 1990 1991 1992 1993 1994 1995 1996 Table 1 c Year-to-Date September 30 2 (Thousands) Estes Park Inquiries w/0 USA Weekend By Quarter 1993 - 1996 35 30 :SE:Â£32; . t: ::::::: 25 :. EE iNHH *4 .9 ~ 20 - CS Â· - I ...... 41 2 15 - - 141+ - ...... ....... . 1 '.le 111--I ./ I. + .i' r-/ M f./99 :- - e * =.: 10 1 r. i =4(; I: =: - 1 Z Hi:H 1 1% 4.0Â·Â· .. 41 ....... 4 ....9 1 0 1 stQ 2ndQ 3rdQ 4thQ Table ld Year-to-Date September 30 1993 ~ 1994 ~ 1995 pt- j 1996 3 Eagle officer finally tijt~ has landed in Gypsum .....Niâ€žgul 4â‚¬>tat-1, =2,31'.,en . , TEi95: ..:'Â·1*:tuitil*046 It took a year. but Gypsum, Uum: 2 E -1. - - Colo..has its own long arm of . ~. 'The me k the law. - keeps spi GregThompson, a 10-year vet- =ame=2, '~ark Part of i eran of the Eagle County state, fedc 1~EmaN' - ..a,Â·... *4â‚¬01~,..,~ Sheriff's Department and a local and deg08~ 22~ seven-year resident of Gypsum, are taxes a small town west of Eagle, took tÂ¥77Â¢t#4*N-;,i~f,=9#*,t' -,e'tas~ Yi ,Cl~up, i over his new job on Sept. 2. Â· awl& 4 ,=i ltâ„¢':-3.3,A:.7.3 r ~ T ~rgentz==am Town voters went to the polls * .~j.;;~ ~ ~ - ~~. tank fees. L In the b I-JI - Â· 0 2&i}ti~ a year ago to approve a tax 834 # ~ increase,to be used in part to r :73' .u. I -2 Â·~ '- -. It's . ~~ / ,'8~1~*0~& bring a lawman to town 40 *U ; the actior 4. # 4 hoursaweek.However, stamng -l-'9/5~444&4 =~rr.AS Â».i.K: E..;32-Ifht ,Denver Postmephoto . andothe U W i gy*32fM~~yi shortages inother parts ofthe 'â€¢a; demmp, inipecmÂ»is A,Wand ston begin to, ~ *1 4=1 V county delayed posting an offi- 62- Â· - agefees Wro boost tbe cost ai tb,k g;ks jmngl,Du I t: , Nation, cer in Gypsum. longitude Sheriff in doghouse : .:hz~olide Uxes -in- thERocity-Mouittain Emâ€¢*611-33.--1-(:1Â·i:'ir..~1: 6; tE P J Jon.According te-American Petroleum Institute ngures as of May, ht after giving away K-9 :43:.-Arizona, 19-kentsper gallon; Colorado, 22#Idaho,25; Kansas, 19; A &2~2222~22*~2KJa:58Â¤--Ti#folil Its bite was worse than his 4.26.5;Ne* Mexicd, 18;North Dakota, 20; Oklahoma, 17; South Dako L Wid s:: 231Â·'.Â«i# Arne Svenningsen was - :f-?*Lwu, 1 30:-1... ..:..35Â·3*Â£1Â£4~ the sheriff of trained to handle the dog, and fell 25 percent from last year G 2 X.: 1,2.~ Â· 4.99-6:2.0. Washington County in none of the deputies wanted to and the hotel was half-empty. St 07 ,-t--rffs .-* <2%*13.LIFEN*# Nebraska until he some nights. "Normally, we ~ -EM'.5*%-4 + 434 adopt iL Wi 2:44*- ~: gave the depart- Public outcry caused the turn people awzy by the truck- FO t~tw*,64?,~~ ment's drug-sniff- county board to retrieve the load." The number of visitors be Ult.ft *tie% ing German shep. dog and sell it to the Boone entering Yellowstone through Av Et-*:2?211.k~ herd to his 26- County sheriffs office, and the entrance at Cooke City 1 UtifffÂ¢f yt~-old daugh- Svenningsen to quit his job. dropped 22 percent in June and sh 11 percent in July compared , Svenningsen Summar tourism hits with the same periods in 1995. W< , c.5- .. said he gave pothole in Yellowstone At Glacier National Park, visits at F :-Fe ' away the 3- ~773.- f yearold dog Some are blamink publicity were down 5 percent this year de about poor roads, but tourism and fell 7 percent below July of sh - ikilt because his t ~~" deputies officials are at a loss to explain last year. Patty Kiderlen of the 10: weren't why tourism took a tumble in Livingston Chamber of ' to 0 - 4- Yellowstone National Park this Commerce blames deteriorating or x.24 prop- 2*&...~.----':' Â·: erly Summer roads:There's a lot of informa- The owner of the Absaroka tion coming out that the park in r ..a. "4*al#&09 . Lodge in Gardiner, Mont., near roads are in terrible shape, and St the park, said his business it'S true." ------.1.---Â· -.Z.1..... '.6.3<1*2&724/12..tf'/Am-:p.~ 33-33(S3Mt~**2!F> Question of the Week After eating at A Tosh's Cueva de 414 - 7 -4,10.11 Mexican n Mafiuel Hut. Have the A-t-.- (Editor's note: This restaurants in t ~ small combination. ears, which ~~~~r: is a joke! This amal- '2/trl -A-9-4-1 bi ~ 1. - - do you think ~ _y,_ gam of restaurant ... ... has the best names exists only in ll - . I . ... + ./0 0 food?' Cady's fertile brain.) 2 . .- -7- i l'igN,i' 7~,râ€¢1 0~,~ 79 Â«Â«Â«74Â·5~'14*LA 4 SEPTEMBER 22, 1996 â€¢ ne Denve,Post 4 reno 1997 CONFERENCE CENTER BOOKINGS January 17 - 19 Littleton Leadership Conference 100/150 February 21 - 23 Faith Bible 100/150 March 1 - 3 Lutheran Brotherhood 150 2 - 5 Lucent Technologies 100/150 14 - 15 Primerica 300 April 1 - 5 National Park Service 300 8 - 11 CAFAD 400 11 - 13 Denver D.A.'s 100 15 - 19 Colorado Society Of Radiological Technologists 400 24 Taste of Estes Local 24 - 26 Colorado Gas Association 150 25 - 27 Colorado Veterinarian Association 100 May 1 - 4 Colorado Christian Ministries 400 4 - 7 Rocky Mountain Electric League 150 14 - 17 Colorado Society for Respiratory Care 450 June 1 High School Graduation 400 7 Ricker Casting Museum 150 8 - 13 VanderCook College/Meca in the Mountains 150 13 - 19 Lutheran Health Systems 450 19 - 22 Ricker Casting Museum 150/200 27 - 29 Colorado Broadcasters Association T. July 11 - 12 Rodeo 13 - 18 CSU Civil Engineering Conference 100 26 Riverside Ballroom Dance August 1 - 3 Estes Park Library Book Sale ??? 10 - 13 CSU Agricultural Conference 150 September 4 - 7 Scottish Fest 11 - 16 Special District Association 600 29 - 10/03 Colorado Rural Housing Conference 250 October 3 - 5 Colorado Court Reporters Association 150 5 - 8 National College Housing Conference 300 22 - 24 American Society of Military Controllers 250 24 - 27 State Beauty Supply 300 November 1 - 3 First Assembly Church 150 28 - 29 Holiday House Local S 3EU I IUN B GRAPE NEWS: Former consumer head turns winemaker. 3B Metro distance deals. 4B DIAUNG SAVINGS: Finding long DEBRA SILVERSMITH: Investing for tourism child's college education. 6B Tourism down this Gambling revenues rise 9.3% in quarter summer By Penny Parker Denver Post Business Writer ,. Fewer visitors spend Metro Denver tourism improved dur- less time and money ing the second quarter of 1996 over the previous year, but year-to-date figures show tourism is generally flat compared By Rebecca Cantwell with last year. Rocky Mountain News StaffW,iter In a study released yesterday of tour- ism economic indicators monitored by economist Tucker Hart Adams of The summer tourist season cool- ~olorado is wrapping up a Adams Group, metro-area attraction at- er and damper than the hot, tendance was up 5.5 percent, restaurant dry weather. spending was up 4.2 percent. and 16dging Tourism-industry representa- was up 4.8 percent over the second auar- -- tives are blaming everything from ter of 1995. the Olympics to skimpy advertis- Gambling was the big winner. with ing for disappointing business. revenues rolling up 9.3 percent in the Tourism, the state's second- second quarter. "Gambling is continuing to grow at the same rate," said Eugene biggest industry after manufactur- Dilbeck, presi- ing, posted generally flat summer dent of the Den- â€¢ EXPANSION: compared with last year, informa- ver Metro Con- Convention center tion from tourism officials around vention and may grow./1 A the state shows. Visitors Bureau, In Jubt traditionally the biggest the agency %* commissioned the study, summer tourism month, visits to 10 "Gilpin Coutity appears to be one of the of the state's 14 most popular attrac- strong attractions because gambling is dons were down from July of last rare-aind concentrated in one place. ' year Visits to most ofthe state's Ground transportation figures fell 2.4 percent in the second quarter compared welcome centers also were down with the same time last year, and con- The summer was no disaster. sumer spending showed a 1.8 percent de- - Several areas, especially well- crease. heeled ski resorts that can afford Dilbeck speculated that the use of marketing, reported excellent rental cars was down due to the end of seasons. Increased business and the state's ski season, and cab rides convention travel offset much of , I the drop in tourism by fi}ling hotel beds and restaurants. Still, economist Tucker Hart Adams, who talks to several hun- dred tourist-related businesses around the state to compile eco- nomic indicators for the diffuse r HOTEL RATES HOLD STEADY; OCCUPANCY SLIPS: Denver-area pointment. industry, is hearing lots of disap- i % . hotel room rates remained steady in July at $77 while occupancy "When we talk to the larger ' slipped 2 percentage points to 83,2 percent. according to the Rocky attractions, we seldom talk to j i Mountain Lodging report. Although room rates were flat from June ones that are really happy, but the ~ I Â· to July. they have risen 5.5 percent from an average of $73 in July mom and pop places are really 4 1995.(The Denver Post) poiT E . 2.3 - 94 crying," she said. "Almost without exception, no one is doing what they thought they would." .. .. I . 0 - d,#,47.Â·W,0,0,43.0,â€¢.' f ZIR 4:64#4. 4.. 749 1 1 t /2 / 1 4 */4 .nts , U. 0 41 . 1 0\1 k= 1, \ 9 21~74*: V 11â‚¬97.74.* â€ž,26'r'.~ .72, Thank you for selecting the ESTES PARK CONFERENCE CENTER for your conference. The Town of Estes Park was delighted to host your group and looks forward to serving you again. In order to improve our service and accommodations, we would appreciate having you take a moment to fill out this form with your comments. ORGANIZATION NAME: Pt;Ace DATE OF FUNCTION: 2 6 -ay d Qe 4 U> t,-02 Cy< 4 K 1 (Please Check One) EXCELLENT AVERAGE FAIR POOR PRE-MEETING PLANNING K MEETING ROOMS SET UP K CONDITION OF EQUIPMENT Y LIGHTING u AIR CONDITIONING/HEATING BANQUET MENU SELECTION QUALITY OF FOOD QUALITY OF SERVICE PRESENTATION OF FOOD COFFEE BREAKS Comments: (6~eÂ»' 0 Â£ <79 f/ Â»4.2 7-#â‚¬ â‚¬44_A 71-fl Â¢1:,1. LÂ¢332.3 1 RESTAURANT MENU X QUALITY OF FOOD k QUALITY OF SERVICE ..f LOUNGE SERVICE > BEVERAGE QUALITY 3- ENTERTAINMENT Comments: %*-diÂ« 2.r LU â‚¬ 4, 1147- A-tplt- 6,1.t L P t-1,1.14,â€¢ C (01 F AJ HOTELS: Reservations Y Service x Transportation V Comments on Other Hotels Your Group Used: 59v//*% 2.- ~g,7Â£.Che- -- Will you hold this meeting next year? 7 CS Where is your group going next year? Dt'Â»Ut_ Will you consider Estes Park? 2 C;t k.,A,Â·hÂ·., ,~'~ ')~ 07 - 241_ PO. BOX 1200 ESTES RARK, COLORADO 80517 l303) 586-5331 ' DENVER SALES OFFICE (303) 779-5506 8 * X>XÂ¥>r the PÂ·eque' 0,4...7 *u <Le< 1-1 Â£ A- r\Â«1 ft Lt,-~~ , Ato 4.5-,91 - 14â€¢3 Ag Be<-St'-0 x-#c.Â£:_ f Actult, A & p)113 1,6- r,ANNUL. t..Af â‚¬, AZA.el Aff 4(Prâ€¢71Â¥â‚¬/ h.y 0(f A-/ C~-6 6-4 2 Ira F C Djus; 710 947424 s Fâ‚¬VA 4 v 60 1.uit < 4,1 co 61 5 71\20-< 9-* 6_14,9 4 &4 fgay - 1,14.-j- .,1 9/19 0,41 4-4 a: n 3-6.45 A--' 1 74*0 s-,7.e >4Cf:vÂ· 7'W~-5- 4' 6'â‚¬/'0 17 3Cg / 77 G.,40 S DUL 9 1-ry- - a...V N'-414,' 2.- /t,% 6.2 1,5, - 6- AS u *,ft.. .i0.1 s,44(fÂ·- S<<Z- r'c 454.4.21 <u A-0 0-:9,1 L c--Lr <p.21- 2 ,-_. WA 1 4/ <ti/ts, s 04:12(44/<-., 44..rk, 5 5, scri., 0-1 jfc' /14 tÂ«t - ,(set 5/2Â£~g/,97~r~, 4- 3 3.41<. 609 - - - 0 1 D-~'1 0/0 1.7*> \, r 'El ,0 b i LY & 6 /9/1.Â·al U> 14 5 >-lk, s 9 47 eu e 1 q) 79 , St#} 0 1-47 J. 3 A ) d ccly Co.h- C 4,14 :Leâ‚¬k- A -9 6/ C, 9 Q ut,<7 474*re Llge- C 61.'â€¢Â·t, A/9 4 e.Â·if cz- +12. (P: C'.6,9,1# 5 7 - L A ac g 7,1421-- 9 Community Development Committee Museum Monthly Report Thursday, October 3, 1996 1. General Operating Support Grant The Museum was awarded $25,273 from the Institute ofMuseum Services (IMS), a federal agency, for general operating support over the next two years. This year, 953 museums applied for the grant, and 192 were funded, or 20%. Competition was further increased this year by a 27% reduction in Congressional appropriations for IMS. To win the award, we did a seEassessment of every aspect of our museum. The application was graded by four field reviewers according to a 7-point scale. Seven represented leadership in the field, and 6 indicated considerable additional merit above generally accepted professional practices. Of our 40 total scores, 27 were 6's and 7's. 2. Exhibit Renovation Update We have been working with Jackstraw Consultants on the design of our exhibit renovation, funded by a gift from Mrs. Ruth Smith of Denver. Mrs. Smith and her son were honored at a public reception on Sunday, September 29 at the Museum. At that time, the Museum unveiled a model ofthe planned renovation. The official opening for the renovation will be May 1, 1997. Community volunteers are contributing a great deal to the project's success. We sponsored a mannequin making workshop on September 13-14, where volunteers and professionals from Front Range museums learned how to make mannequins which will be used in the exhibit renovation. From October 28 to November 1, MacGregor Ranch will sponsor a Preventive Conservation Workshop. Volunteers at this workshop willlearn to care for museum objects and how to prepare objects for exhibit. Our museum will sponsor a lighting workshop during one day ofthis course. The workshops are free to local volunteers and are open to Front Range museum professionals for a fee. Volunteers are still needed to research historical themes, help construct the exhibits, and work on educational interactive programs. 3. Eagle Rock Student Assistance Students from Eagle Rock School contributed two days oflabor to the Museum on September 6 and 7. They restained a portion ofthe main Museum building, painted the kitchen, and performed other maintenance tasks. 4. Marketing Session Followup A group ofAdvisory Board and Friends Board members met on August 26 to follow up on this Spring' s Marketing Brainstorming Session. The group used a Quality Improvement technique called multivoting to quickly agree on a short list ofthree to five items for 10 implementation, from a list of43 suggestions. The results included photography exhibits, children~s programs, a Cheley Camp exhibit, video broadcasts of exhibits, and a Spring reception for Estes Park seasonal employees and Chamber ambassadors 6. New Exhibit We have installed a small exhibit on women homesteaders featuring a sign from the Wigwam, a dress from Vena Hallett, tea towels and a chair from the Big Owl Tea Place, and other photographs and objects. The exhibit will beup through the end ofthe year. 7. Upcoming Events October 19 Friends Annual Meeting, free day at Museum October 28-31 Preventive Conservation Workshop, MacGregor Ranch November 1 lighting Workshop, EP Museum November 21 Program: Anna Wolfrom and the Wigwam Tea Room by John Reichhardt, Mun. Bldg. room 203 July Attendance August Attendance Total: 2428 Total: 1913 1-=El 1.-39=-1 A 44'*27'~~4. ~ ~ Colorado63814, \ ~r [-Colomd051-71 ->4 4 1-iiEI 4,~ ""' 'Â· ~1"'1 ,/ * 1-ii-i~-1 Â£>< 12 Park 374 | Â£ f fÂ»~1 ~16-1 Foreign 241 ~TE] t. 4-4 -- 7%4Â»â€ži perÂ·lon mil-73Â© 1~-ra'.1-.:7 u&. '|11~ + in"Trpl psi--6,wi/6;%91 i / tZZLZZ111351â€¢1 1/ [**1 Iwil El Estes Park ~ Colorado E3 Estes Park ~ Colorado Â¤ Out of State ~ Ford gn ~ Out of State ~ Foreign Museum Attendance 1993-1996 3500 300(: 250C 0:1 150C- 1000 :}. 500 & 0-0- IE - MMI =- t" 4= EN' 0 '" <i Â·I Jan Feb March April May June July Aug Sept Oct Nov Dec I Eli 'Wye ~ 1995 ~ 1994 ~ 1993 11 Strategic Plan for the Estes Park Area Historical Museum Completed 8/30/95 Updated 10/3/96 MISSION STATEMENT The Estes Park Area Historical Museum operates for the purpose of collecting, preserving, interpreting, and exhibiting local history for our residents and visitors. LONG-TERM OBJECTIVES Performance Area A: Management Objective #1: 'Ihe Advisory Board members, Friends Board members, and the museum director will foster a spirit of mutual respect, trust and inclusion in planning for the best interest of the Museum. Action Plan: The museum director may attend all meetings of the Advisory Board and the Friends Board and their committees on an ongoing basis effective immediately. Underway. The Advisory Board and Friends Board will exchange minutes of their monthly meetings on an ongoing basis. Underway. The Advisory Board and Friends Board will verbally exchange information through the museum director. Underway. In addition, members of the Advisory Board have attended meetings of the Friends Board in April, May, June, and September, and a joint meeting ws held in August. The Advisory Board, Friends Board and staff will plan at least one social event during the next year which intent is to build rapport. This event was held in February, 1996. lQ The Advisory Board and Friends Board, working with staff, will disseminate information about the Museum's strategic plan to other organizations, especially to other museums. Information was disseminated to the Dorsey Museum, the MacGregor Ranch, the Stanley Hotel Museum, and Rocky Mountain National Park. During the budget preparation period, the museum director will hold meetings with the Advisory and Friends Boards to review the proposed budget and seek input. Underway. Objective #2: To achieve each long-term objective, the museum director and Advisory Board will develop ~ one- to two-year annual goals and action plans. Action Plan: The director and the Advisory Board will meet in October to draft and prioritize the goals. The director will present the goals draft to the Friends Board at their November meeting for review and advice. The Friends' reaction will be communicated to the Advisory Board at their November meeting. Goals will be approved by the Advisory Board at their December meeting. The approved goals will be presented to the Friends Board at their January meeting. The goals will be reviewed and updated in the fall of the following year. The strategic plan has now been in place one year. Next month we will begin to update our one - and two-year goals. Objective #3: We will investigate outside funding (probably through grants) for additional sta# to expedite implementation of the strategic plan. Action Plan: The museum director will investigate funding in 1995 for additional staff to assist with portions of the strategic plan. Funding via a Conservation Project Support grant was investigated in 1995 and was not feasible. Our new General Operating Support grant supports professional staffing. 2 l3 Performance Area B: Facilities Objective #1: We will develop within two years a plan which addresses both the present site deficiencies and possible site expansion. The plan witt include feasibility of funding. Action Plan: In 1996, museum staff will begin the process of analyzing the present Museum space for optimum use, and the possible use of a building consultant to be hired in 1997. The Advisory Board, staff and Friends Board will develop a funding strategy and a time table for plan implementation. We have requested funding to begin this process in 1997. Performance Area C: Operations Objective #1: We will create networking partnerships and resource sharing with other local museums, schools, libraries, civic and special interest groups within three years, for the purpose of efficiency, the elimination of duplication, and establishing the Estes Park Area Historical Museum as the leading museum in the Estes Valley. AÂ¢iDn-flan: The museum director will solicit working agreements in writing by the end of 1996 with two or more Estes Valley museums which identify areas of collaboration such as programming and publicity, and areas of specialization. Possible collaborators include the Stanley Hotel, Bunce School in Allenspark, the Baldpate Inn, the MacGregor Ranch Museum, the Moraine Park Museum, and the Dorsey Museum at the YMCA. Organizations we have collaborated with include the Art Center of Estes Park for joint receptions, Eagle Rock School, the MacGregor Ranch, the Stanley Hotel Museum, and the Special Events Department. Museum staff will work with other local museums in 1996 to submit a tour proposal for the 1997 American Association for State and Local History conference in Denver. This is in progress for implementation in 1997. Museum staff will invite local groups to hold special events at the Museum. A sampling of such groups includes the Columbines, Newcomers, Parade of Years, Elderhostel, the Fort Collins Museum, the Weavers Guild, the Fort Collins Antique Club, the Women's History 3 14 Month Committee, and others. Museum staff will continue the History Camp program as a joint venture with MacGregor Ranch. This program will continue in 1997. Museum staff will work with the conference center to offer use of the facility and tours for state, regional and national conference groups. Not yet but hope to get underway in 1997. Museum staff will host an annual briefing for the Chamber of Commerce ambassadors. Ihis program is underway and we plan to expand it to include Estes Park summer employees in 1997. Museum staff will investigate the inclusion of brochures with information mailed by the Chamber of Commerce. Underway. Performance Area D: Programs/Exhibits Objective #1: On a regular basis, we will develop and present attractive and innovative programs and echibits which focus on areas of specific interest. Action Plan: In summer, 1995, staff will develop an exhibits/program plan (including a schedule for improving/changing permanent exhibits) which is based on major themes identified in the interpretive plan, is approved by the Advisory Board, and becomes part of budget planning for 1996. The plan will include the following elements: -Redoing a portion of the permanent gallery annually. -Cooperating with the Special Events Department with exhibits and programs as appropriate. -Investigating cooperating with the Art Center on a joint exhibit of local artists using works from the collection. -Producing an annual exhibit at the library. -Continuing the conference center exhibit case. The plan was adopted and the above elements enacted in 1996. 4 IS Performance Area E: Collections Objective #1: We will develop a collecting list to provide a focus for active collecting in congruence with exhibits and programs. Action Plan: Using the Museum's interpretive plan, collecting policy, and exhibits/programs plan as guidelines, the museum staff will identify collections needs for 1996 exhibits. Underway. The collecting list will take into consideration the resources of other museums. Underway. The Friends Board will continue to provide acquisitions funds, some of which may be used to fill wants identified in the active collecting list. Underway. The Collections Committee will annually assess the impact of this active collecting program on staff, storage supplies, and storage space. Underway. Desired acquisitions will be publicized through media releases and Museum Pieces, indicating major wants and collecting goals. The collecting list will be available at the front desk for prospective donors. Will develop list in 1997. Objective #2: We will update the Museum's long-range collections management and care plan to assure the preservation of collections in a consistent and cost-efficient manner. Action Plan: In fall, 1995, staff will consolidate facilities surveys and other information and prioritize collections activities. Done. Based on survey recommendations and other information, staff will update the long-range collections management plan in fall, 1995. Done. The Collections Committee will review the plan update and recommend approval to the Advisory Board in September. Done. 5 1G Staff will prepare a Conservation Project Support grant to expedite the collections inventory, for submittal in October. Staff will identify in-house funds and work with the Friends group to solicit funding from outside sources. October funding cycle was dropped; grant staff consultation indicated the project would be ineligible for funding in 1996. Staff will begin implementing the updated long-range plan in 1996. The Collections Committee will review the plan annually. Underway. Performance Area F: Marketing/Participation Objective #1: We will develop a speakers bureau, new activities, and a marketing plan to extend the Museum's education and public awareness programs into the community. Action Plan: The Friends Board will help evaluate the need for a marketing consultant to be hired in 1996, if necessary. The museum director and the marketing consultant, if funded, will prepare a marketing plan, with Advisory and Friends Board input, by the end of 1996. The Museum will implement a portion of the plan by 1997. These action items were replaced by a marketing brainstorming session held in May, 1996. Staff will apply for a Museum Assessment Program (MAP) III grant in 1997 to assess the public functions of the museum. Scheduled for 1997. The Museum will be represented in some Town parades with EPHAATS vehicles, floats, or other means. The Museum was represented in the Duck Fest, Rooftop Rodeo, and other parades and EPHAATS members carry signs on their cars advertizing the Museum. Museum staff and volunteer speakers will be available for specially-booked museum tours. Done. We plan to add a new goal of training volunteer tour guides. Museum staff will continue to work with the school district. In additidn to Estes Park school tours, the Museum gave tours to Longmont students this year and John Carr spoke at an outstanding students breakfast. 6 ID Museum staff will continue to use local publicity sources such as KRKI Radio, the Allenspark Wind, and the Estes Park Trail-Gazette. Publicity this year was outstanding and included several articles in the Denver and Front Range press, radio and television stations. A new source of inforamation dissemination is the Museum's home page, which is created and maintained at no cost to the Town through the efforts of Mike Malloy, Lee Lasson, and David Steiner. Performance Area G: Funding Objective #1: We will broaden our funding base by establishing additional, annual, private -sector revenue producing programs for the Museum. Action Plan: The Friends Board will begin to develop a support group of Friends members to aid in fundraising. The Friends Board will develop one new fundraising program in 1996. Such a program might be: Grandma's attic and bake sale storytelling and music evening ice cream social and receptions for groups quilting bee and auction of quilt when completed table setting contest historic home tours Safeway gift certificates dinner with speaker restaurant competition races Jackson Brooks' slide show on auto restoration bike race program or exhibit in conjunction with Scottish fest The Friends have maintained their fundraising efforts with the Riverside Dance, selling Duck Race tickets, the Christmas appeal, and soliciting gifts from individuals. Results of a membership study conducted by Sally Landes will be presented to the Friends next month and may aid them in developing fundraising projects. 7 18 Object{ve #2: We will develop a planned giving program, including a gifting catalog (a published wish list in pamphlet form of items for patron sponsorship). Action Plan: A committee of Friends and staff will investigate the development of a planned giving program including expansion project and estate gifts, and report to both Boards in 1996. Both Boards are developing a Needs Prioritization list as a first step toward a planned giving program. Objective #3: We will develop an annually updated fiscal plan which includes cost estimates for implementing goals, and which tracks Town funding. The plan will contain strategies for supplementing Town funding from other sources to help the Museum meet its goals. Action Plan: The museum director consulted with Town finance director in May, 1995 to track the museum's funding history and to establish a methodology for funding projections. Done. After the action plan is approved, the museum director will work with staff and the Friends Board to develop the first-year fiscal plan for implementation in the next year's budget. They will develop projections in less detail for the following year. Done. 8 t9 ROOFTOP RODEO COMMITTEE 1996/1997 MEMBERSHIP NAME PHONE ADDRESS Adams, JO - President 6-3463 PO Box 509 Brown, Mitch 6-4819 PO Box 1272 Brumleve, Jerry 6-8242 PO Box 3234 Carra de Salero, Trudy - Secretary 6-3865 PO Box 195 Cunningham, Carol ~ 6-0223 PO Box 4166 Cunningham, Don 6-0223 PO Box 4166 Dill, Rick 6-8477 PO Box 470 Downing, Bobbi 6-0416 1861 Raven Ave. B-1 Downing, Paul 6-0416 1861 Raven Ave. B-1 Holgerson, Debbie 6-0628 2351 Dry Gulch Road Jenista, Chief 6-5850 PO Box 360 Johnson, Glen 279-7297 5050 Pine Ridge Rd Golden, CO 80403 McPhee, Dave 6-3869 PO Box 4271 McPhee, Judy 6-3869 PO Box 4271 Murray, Sean 6-4332 PO Box 1472 O'Connor, Gary . 6-3653 717 Birdie Lane O'Connor, Vickie 6-3653 717 Birdie Lane Reutinger, Scott 6-6969 800 Bailey Lane Seifert, Bob 6-6655 PO Box 3641 Seifert, Mary Jo - Vice President 6-6655 PO Box 3641 Sishc, Kelly . 6-6108 PO Box 1241 Smith, Megan 6-6294 PO Box 3636 Smith, Spencer 6-6294 PO Box 3636 Thomas, Sue 6-6465 PO Box 4448 Urista, Janelle 2743 W. 28th St. Loveland, CO 80538 Van Horn, Joan 6-1162 PO Box 121, Glen Haven Watson, Bonnie 6-1149 PO Box 2594 HONORARY MEMBERS Hobert, Ken 6-9519 PO Box 1992 Kingery, Steve 6-8212 PO Box 3022 Thomas, Chuck 6-3883 MR Box 1967 Whiteside, Betty 6-0561 PO Box 152 ASSOCIATE MEMBERS Crona, Emily 6-7686 PO Box 3215 Kitchen, Joyce 6-2091 1901 Fish Creek Rd LPR Ramey, Ralph 6-5853 1470 S. St. Vrain king, Al Smith, Jill 6-4679 1516 Grand #105 Smith, Karen 6-4679 Laramie, WY 82070 Thorson, Bobbi PO Box 4553 Urista, Paul Loveland, CO Watson, Deb 6-6683 PO Box 689 SPECIAL EVENTS TRUSTEE COMMITTEE MEMBERS QUEENS Barker, Jeff 6-0488 Jill Carlson 6-0424 Doylen, Sue 6-6217 Mandy Parker 6-4557 Marshal ,â€ž, Bill 6-6347 0 0 . RESOLUTION WHEREAS, on July 23, 1991 the Board of Trustees adopted Ordinance 15-91 pertaining to "containment" Within the C-D District. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND BOARD OF TRUSTEES OF THE TOWN OF ESTES PARK, COLORADO: That the following guidelines shall be adopted for the "Surprise Sale Days" being sponsored by the Special Events Department which is scheduled October 12 & 13, 1996: 1. Hours of operation shall be 9:00 AM - 6:00 PM 2. The Sale Weekend is available to all Estes Park businesses. 3. The Sale Weekend will be held rain or shine. 4. Businesses will be allowed to sell merchandise in front of their store only during the hours specified above. 5. Each business will be allowed one (1) outside selling space. 6. Sidewalk displays shall provide a minimum clearance of 4' for pedestrian ways and handicapped accessibility. Displays and/or merchandise will not be allowed in any street. 7. Those merchants without sidewalk frontage may reserve a space in Bond Park by contacting Linda Hinze at 586-6104. 8. Advertising posters will be provided. 9. All participating businesses must possess a current Town Business License. BE IT FURTHER RESOLVED, that every business is urged to participate in this sale weekend which will be essential toward making the Surprise Sale an annual event. DATED this day of , 1996. TOWN OF ESTES PARK Mayor ATTEST: Town Clerk =21