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Home My WebLink AboutPACKET Community Development 1996-06-06AGENDA Community Development Committee Thursday, June 6, 1996 8:00 A.M. 1. SCOTTISH FESTIVAL la. Dr. Durward 2. COMMUNITY DEVELOPMENT 2.a. Advertising Report 2.b. Conference Center Report 2.c. Community Profile 3. MUSEUM 3.a. Monthly Report 4. SPECIAL EVENTS 4.a. Rooftop Rodeo & Western Heritage Report 4.b. Christmas Parade Contract 4.c. June Events The Community Development Committee reserves the right to consider other appropriate items not available at the time Agenda was prepared. Community Development Committee Tourism Development Advertising Program 6/6/96 1. First Anniversary ofthe Virtual Visitors Guide A. Modifications made May 1995 to May 1996 1. Moved the Table of Contents to the first (home) page 2. Added the weekly updated Traveler's Notes page 3. Added the Conference Center page 4. Added the Links page 5. Added the area Maps page B. Expanded local web presence since May, 1995 1. Originally three area web sites in May, 1995 2. Currently over 50 area web sites, including the Estes Park Online Lodging Guide. 3. Information is now so complete, decision to visit can be made on the Web. (Example of e-mail attached) C. Performance during the first 12 months 1. 29,973 initial home page accesses 2. Ofthose, 653 have e-mailed responses/comments 3. Of the e-mailed responses, 96% visit Estes Park 4. Ratio of respondents who visited before has dropped from 62% to 44%. 5. Number of respondents obtaining web address from a magazine ad is 13%. 2. Peak-to-Peak Scenic Byway A. RFP to be issued for consultant to complete final steps including public comment leading to a Corridor Management Plan. Consultant will be selected by Sept. 16th B. Corridor Management Plan to be completed by May 1997, 3. CTTA/Denver Metro CVB/American Express promotional efforts. A. 1996 Program B. 1997 Program \ 100%48 44 LONGS PEAK *.4.. ~ 7 9 /41, *94 ~0 ' /1.1 Y. 9/11Â·I % 511 7 1 m = U râ€¢ ////// ---r-, -1 47 ---9~-1 -1 -1 7-~ n Ocu#400Â© ---9 iii -wi :Â· ~1 .1 " 0 71%12 89 3 - r m ! : It A It lit i \3 Ip C tu li p R * 1 3 1 m 6 ' 00 1 N 1 1[ 1 4.., 1%,61 , s Uft rt A Â¢ 8 8% %1 1.. ..,â€ž 1.i, l, 114 ,-. Difi#rk&-, ~. - 7 4 - 0 8 m Z 1 8' 28 Pi'l' .:0 . r - -7-9 79: *U- 2 - - P3 6. U Â£% .1.7... ..1~ -1, . 8, 411 a ./ E Â· It 6 1, & 6. iÂ· 2 Fc ~ Era 91==al./dil'~,4 E e 1 m '0 liti *Mkv J 8 7- e . E. .- 64* C fim: a E * 0/ - 1%4 '.' 1 h 4. ./ 01% iff, 40 1 ' 1 4 j ' 7 C ESTES PARK, COLORADO Â» f X ' - r ' SEPTEMBER 5,6,7 & 8,1996 : R; O *m ~~ 1-8OO-44ESTES 00Â¥W0100 At,pi"Wylld MEIVd 931$3 P .qui!DAn >INVEI 1VNOI~ll.SWId 9 .wn 4 412- "41 SAVABI IV H Sill~9 suc)11?POil 109511[ 1Â¥133dS AlÂ·NOAIN 3 E 'ON Pulled 2 L908 OO 'Mjed seis3 vlsod 'S'fl 20 Years of Celtic Traditions 4% GATHERING OF THE CLANS A Scottish/Irish Tradition September 5, 6, 7, & 8, 1996 0 20 INTERNATIONAL PIPE BANDS WUSPBA Intermountain Competitions International Champions - Battle of the Bands ALEX BEATON j~ International recording and video star Australia, New Zealand, Scotland & Canada 4- SCOTTISH ATHLETICS ...#9 4 ALASDAIR FRASER Men's & Women's Rocky Mt. Championship World Champion . =Lur b 20 International Men's & Women's Scottish Fiddler and ' ~ 4 instructor professional championship 40 Regional Men's & Women's amateur competition MEN OF WORTH Donny McDonald and Jimmy Keigher 4% DOGS OF THE BRITISH ISLES A Columnists, lecturers and recording artists Grand March of Dogs (AKC Registered Dogs) Herding & Instinct Trials competition INVITATIONAL INTERNATIONAL CHAMPIONS BATTLE OF THE PIPE BANDS 4% JOUSTING TOURNAMENT 9 Victoria Police, Australia ~ City of Auckland, New Zealand 4% 100 SCOTTISH HIGHLAND DANCE COMPETITION ROYAL IRISH REGIMENT Ireland 0 100 IRISH DANCE CHAMPIONSHIP 4. 100 FIDDLERS, HARP, PENNY ROYAL CANADIAN WHISTLE, BALLAD SINGERS, ARTILLERY BAND SCOTTISH & IRISH CEILIDH Montreal, Canada ~ DANCERS 78TH HIGHLANDERS ~ Halifax Citadel Drill Team, Canada CELTIC Crafters & Merchants, Whiskey Tasting, Concerts, Tattoos, Gold Clasp Winners, 200TH ANNIVERSARY OF .~ - THE DEATH OF BOBBY BURNS ~~ Piping & Drumming Recitats, Seminars, Seminar lecture by David Skipper, 1~ Kirkin' of the Tartans, more, more, more! Tallahassee, Florida ~ 46 International Events ~ 250TH ANNIVERSARY OF $ TTEN~ THE BATTLE OF CULLODEN :OFÂ·CULLODUL 4 pgu.Â¥ON '41.,1/ Seminar - Mini Battlefield & Lecture - ~Zalc.' ' Dr. Whitney B. Young Salt Lake City, Utah ....614=a 5lf / troppol@citicom.com, 10:12 AM 5/1/96 , Feedback to Estes Par 1 Date: Wed, 1 May 1996 10:12:19 -0600 (MDT) From: troppol@citicom.com To: lee@on-line.com, pwm@rockymtntrav.com Subject: Feedback to Estes Park Virtual Visitor's Guide Errors-To: lee@on-line.com.Thank.you.with.providing.me.this.comprehensive.guide.t 0 X-UIDL: 830969769.001 the area. I am determined to make our vacation plans from information gathered on the net. Your obvious hard work will bring that decision easier for us to make. Garry Roppolo ---- "garry roppolo","troppol@citicom.com","6947 oldgate cir.","new port richey ","fl","34655","search", "" "" 11,1 , "yes", "yes", "yes", "yes" 1 , Printed for pwm@csn.net (Peter Marsh) 4 /\/90 jasicaj@aol.com, 10:00 PM 3/31/96, Feedback to Estes Park Vi 1 Date: Sun, 31 Mar 1996 22:00:55 -0700 (MST) From: jasicaj@aol.com To: lee@on-line.com, pwm@rockymtntrav.com Subject: Feedback to Estes Park Virtual Visitor's Guide Errors-To: lee@on-line.com X-UIDL: 828383239.008 Please let us know what you think: way cool! we're trying ot decide if we should join some friends and take a roadtrip out to estes park later this summer. after reading some of the on-line materials about the area, we've made up our mind! nice job. ---- "Jeff Jasica","jasicaj@aol.com","2450 Pendleton Place", "Waukesha", "WWI", "53188", "search", "", "", 11,1 ,"yes", " ", "no ", "yes" Printed for pwm@csn.net (Peter Marsh) 29. ' Â·A i 0%/9, i 2-,4 LAGREEN@jcpenney.co, 01:02 PM 3/28/96, Feedback to Estes Par 1 Date: Thu, 28 Mar 1996 13:02:04 -0700 (MST) From: LAGREEN@jcpenney.com To: lee@on-line.com, pwm@rockymtntrav.com Subject: Feedback to Estes Park Virtual Visitor's Guide Errors-To: lee@on-line.com X-UIDL: 828046614.000 I AM PLANNING A TRIP TO COLORADO IN JULY AND WAS SEARCHING FOR DIFFERENT AREAS TO VISIT. THE INTERNET PROVIDED GREAT INFORMATION ABOUT DIFFERENT THINGS TO DO AND SEE AND NOW I AM PLANNING TO VISIT ESTES PARK! I WOULD LIKE TO RECEIVE A VISITOR'S GUIDE AND POSSIBLE MAPS OR INFORMATION ON HIKING TRAILS, IN-LINE SKATING AREAS AS WELL AS PLACES TO STAY. PREFERABLY MOTELS OR OTHER INEXPENSIVE PLACES SINCE WE'LL BE THERE FOR A WEEK. ANY INFORMATION YOU CAN PROVIDE WOULD BE APPRECIATED! THANK YOU! ---- "LORI GREEN","LAGREEN@JCPENNEY.COM","18880 MARSH LANE #2306", "DALLAS", "TX", "75287", "search", "WEBCRAWLER", "", "", "yes", "yes" , "no ", "yes" Printed for pwm@ csn. net (Peter Marsh) 4, DRAFT Page 1 ADMINISTRATIVE INFORMATION The Tourism and Recreation Program of Boulder County (TARP) as the managing agency for the Peak to Peak Scenic and Historic Byway is seeking qualifications and proposals from qualified firms or individuals to prepare a Byway Management Plan for the Peak to Peak. A Byway Management Plan is needed to assure that the achievement of byway projects meets the vision shared by the partnership of local, state, and federal agencies that are jointly managing the Byway. The Peak to Peak is located on Colorado highways 119, 72 and 7. The communities of Black Hawk/Central City, Nederland, Ward, Allenspark and Estes Park are located on the Byway. This 55 mile long route provides a dramatic view of the Continental Divide and provides a major recreational area for Colorado Front Range residents and visitors. Major attractions such as the Rocky Mountain National Park, Golden Gate Canyon State Park, Arapaho and Roosevelt National Forests, Indian Peaks Wilderness Area and Eldora Mountain Resort combine recreation with a nature preserve. Established in 1918, the Peak to Peak is Colorado's oldest Byway. ISSUING AGENT This request for proposal to complete a byway corridor management plan for the Peak to Peak is issued by the Tourism and Recreation Program of Boulder County, fiscal agent to the Byway. PURPOSE The Peak to Peak is soliciting written proposals to complete a corridor management plan for the Byway with special emphasis on resource protection along the Byway. This corridor management plan will outline the vision, goals, policies, corridor protection strategies, and action plans to enhance the scenic values ofthe Byway. The Scenic Byway Interest Group (SBIG), the multi agency committee to who the consultant will report, is particularly interested in developing these strategies and action plans with as wide a range of public input as possible. Initial scoping performed by SBIG indicates that the involved publics prefer protection rather than development strategies. It will be a major task of the contractor to test this hypothesis. This project is funded by the Intermodal Surface Transportation Efficiency Act from the Federal Highway Administration and is administered by the Colorado Depart of Transportation. The Peak to Peak will follow the administrative requirements of the Act. SCHEDULE RFP distributed to prospective bidders. June 15, 1996 â€¢ Optional Pre-proposal conference. July 15, 1996 Proposal submission deadline. August 1,1996 Selection of top candidates and interviews. September 9,1996 â€¢ Selection of consultant. September 16, 1996 DRAFT Page 2 â€¢ Contact awarded. September 30,1996 Â· Contract completion. May 1, 1997 INQUIRES AND PROPOSAL SUBMITTAL Dr. Scott Bruntjen, President Tourism and Recreation Program of Boulder County PO Box 478 Nederland, CO 80466 Proposals must be received on or before August 1, 1996. No late proposals will be accepted. REJECTION OF PROPOSALS TARP reserves the right to reject any or all submissions and to wave informalities and minor irregularities in submissions and to accept any portion of a proposal or all items if deemed in the best interest of TARP. PROPOSAL DISPOSITION All materials received regarding this RFP become the property of TARP. Proposals may be reviewed by any person after the final selection has been made public. TARP has the right to use any or all ideas presented in the reply to this request. INCURRING COSTS TARP is not liable for any cost incurred by consultants prior to issuance of a contract. STANDARD CONTRACT TARP reserve the right to incorporate standard contract provisions into any contract negotiations as a result of a proposal submitted in response to this RFP. INSURANCE COVERAGE Prior to contract signing, the selected consultant must provide certificates of insurance which meet the following minimum coverages: General Liability , $1,000,000 each obcurrence Automobile Liability $1,000,000 combined single limit Colorado State Workers Compensation Policy or equivalent : Sta /30 "~ e ~34#457 ~?* ' GROUP LEAD Date: ORGANIZATION: PRIMARY CONTACT: ADDRESS: PHONE NUMBER: MEETING NAME: DATES REQUESTED: NUMBER OF PEOPLE MEETING SPACE: FOOD & BEVERAGE: SPECIAL NEEDS: PLEASE CONTACT THE ABOVE NAMED PERSON IF YOU ARE INTERESTED IN HOSTING THIS GROUP If there are any questions Mark Tindle/Roxanne Botic about this fax, please call: 970/ 586-5331 or Tom Pickering 303/779-5506 5. RO. BOX 1200 ESTES PARK, COLORADO 805 17 (303) 586-5331 DENVER SALES OFFICE (303) 779-5506 Staga \ d+EF at~ 1 wrar A Thank you for selecting the ESTES PARK CONFERENCE CENTER for your conference. The Town of Estes Park was delighted to host your group and looks forward to serving you again. In order to improve our service and accommodations, we would appreciate having you take a moment to fill out this form with your comments. ORGANIZATION NAME: Colorado Society of Rasdiological Technologists DATE OF FUNCTION: April 10, 11 & 12, 1996 (Please Check One) EXCELLENT AVERAGE FAIR POOR PRE-MEETING PLANNING x MEETING ROOMS SET UP X CONDITION OF EQUIPMENT x* LIGHTING x AIR CONDITIONING/HEATING x** BANQUET MENU SELECTION x QUALITY OF FOOD X QUALITY OF SERVICE X PRESENTATION OF FOOD X COFFEE BREAKS X Comments: RESTAURANT MENU QUALITY OF FOOD QUALITY OF SERVICE LOUNGE SERVICE BEVERAGE QUALITY X ENTERTAINMENT Comments: HOTELS: Reservations X Service Transportation Comments on Other Hotels Your Group Used: Will you hold this meeting next year? Yes Where is your group going next year? Will you consider Estes Park? Yes * walk around microphone didn't work Thurs & Fri **too hot, too cold L. RO. BOX 1200 ESTES PARK, COLORADO 80517 (303) 586-5331 DENVER SALES OFFICE (303) 779-5506 X >4 X M X X iE34.18**E/7-2 a) a) . 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I 0 - 6.-11 2 Lu .2.2 = co .c Â¥ 25 2 + 4 0 0 E.iii ci m #BOE * 82 0 = A-Â¤ a: 0 4 -6 exa (D r k C U E O k C â‚¬e 4 0 0 * 0 0 0 a.= ~ OCCOO. LULLIUJU~U) es Park, Colorado is located 70 miles northwes nver at the eastern entrance to Rocky Mountain be reached from the east b Highways 34,36 and Colorado Highway 7. All Gas ~-~~stparre w I maintained throughouyt the year for easy traveling. U.S. the west crosses the i6 k +9-09 *lual.Uu!euv leuo! leonp3 )ED tz- 99 (JeAO pUE S]eak 92) UORell]Jolul MJEd I L8E *8 - SZ Japp pue 98 98 epeJ9 416 Uelli ssal 0!Iqnd Xell SJeek 9 Jepun *99,8 9 L9' L 026L uelpa'Al " eeitiea elenpeig PloqesnoH 041 Jo er of so most spectacular scenery in the Roc , Estes Park is a popular choic ughout the year. The Estes valley been known for years as a "Watchable Estes Park Estes Age of Residents LL-9 EZZ'9 COL'E 086K 02-81 6EL'6 129'Â£ 066 L k L *8 - LE 989'6 220'9 966L t. - SE + 1 49 - 9/ 69-99 Residential Rate Min. $7.00/mon is open generall om May through Octob ather permitting. Town Limits Valley PUBLIC SERVICE COM d small wildlife enjoy this valley as much as people do! El9 elenpeJE) 100439 46!H s!H Be]V Mied sal aaifiep ou '36alloo aulos 9 UMOi MJed Sal POPULATION ea160O ele!00Ssv 10!Â·Ils!(I MJe 0!weloabl kelleA sal eaJ680 S,10184098 uoilelluoil.Il SlueAa le!08 Inl!lneaq 10 SAEP OOE JaAO se[)eleAW >lied selsil to UAAQi'welupedea lueutdoleAea Allunulwoo Aq paiedaid Eq se lou 312 Slalll MeJeAO 'SUMOJ u!El (970) 586-53 LOCATION opejoloo :aoin 163*-008- L Jo LE*V-989 30]aulu]00 10 Jequle o Time of Day Rates also Available Commercial Rate Min. $11.0 /m .3104/100 cu. 170 MacGregor Avenue - . Box 1200 RO. Box 840 - Denver, CO 80201 TOWN OF ESTES ARK Este Park, CO Does not include GCA (Gas C 1-800-772-7858 ESTES PARK SANITATION DISTRICT Box 3047 566-2866 aUJO4 41eq-E 36BJeAV Sewer 982 .RI 2. -C > O 'c h a > 3 O - 9- M C) CD 10 N H EE 0 :9 â‚¬ x E @ a m 63 hi & 0 2~ k -~ cIa- co J 95 25 86 MEE 0 4':0 >0 BQ Zal, %2% % t W a) O CO 00 >C i 3 M z & 0 aleoh .92 0 'A (- A CO 13< t: - U -2 &5 9 2 05 06 0 CO a),D Ov > c 4 CD<= E 8 1.=CO k)%(OIl Â£ e k ~ fle 9 .1/9 1 6- -0 2 2 v o.9, 0 r'OZ. bE O CD 49 +22 2 al 15 U R a Â® - CO w _ 62 = .5 *i @ b.~ 9 ES ~3 3 .Â§ 2 ME 0 (:) -28 3.~.% 1.1 -2 2 & e. m c *, 1- CO 4 2 Â®of~ = E= 6 0 2 0 8 K Â£ 0 t a) 3 Eg 4 090 2 OB 4 E 41 1.1- *O 0 -2 2 C B F â€ž n 3%5% 0000- 4 Egq*o 33 -22 ~ % % E tg; 9 & % 35 4 4 -g -20 k u.,8229 21 EN U %9602 540=: ka- OU, 0 0 0 RACI . 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E (0 k 2 @' g.:Â© 8 cc R 26 * 3 -- O 05- k.6 9 0 0/RE' 2. 22 C-O R Â§2 %5&232 > 0 0 â‚¬ : 2 0 $29 E E & g .a-~ 0 g O 0 (1) E .g) ~ E 2 - 1 Â§%>EN emoo m=I + < 2.22 0 E-Or 00â€ž U.11200019 0 -<<<9 0 k pue>leeM Xecl le! ous sizes. punOJ-JeaA punOJ-JeaA Ld Lg-989/laAe.ll. .11101 sapello L +88-98 Se!>1008 041 10 V H NOWIN sao!AJas au!SnOLLI Podnv SU!1IOO po:I Ue Aol Uo!1epuno:1 /[Uol.~J~H Police Dep rt ment Fire Department (Volunteer) Driver's License cense Plates Estes Park Medical Center Medical Services Available (970) 586-5331 - Part Time n Sales Tax Eye Care Professionals 3) 779-5506 or ~~86-5331 170 MacGregor Ave. Doctors - Full Time square feet harmacie SNOIJLVUOWWOO w eisa Butpo-dl 4 ho r E~6elr~,~~~ng Beds MISCEL 414 US ter offers professional medical lance and helicopter air 1~M SEE:=C 586-3356 asnout3,201-11 6-566I NOLLy)nal[ Concerts (VICI) Wod.1!V ieuoueu.1 ~Jp~S'oeql2~H ....................... ...... SMuee 3 lelol 966 L eiqel!8Ae 30!Alas le[ el Mied leu0!WN gelunow AMOOE' e leolpaIN Mled sals3 JeAUaa 01 SUO!103UUOO Je 0!PrUS Bu!1SBO Je)10!El 18840!IN Mied Se153 JO UMol arina - Boatin grounds HMAITIRD W 91*V NOIIVIHOWS I MUNICIPAL ~ MEDICAL se!JaileD AINA 9 S3931100 BOrVV\I 1100 UPI &!SlaA!un elels opeJOIOO OS 45!14 lequepisabl) 100409 Mookl ell3eEI ax Receipts - $4, efalloo X;!unwilloo 36ueld luoi:I 8-989 10!Jls!Cl MJed 19 uoileaJOey XelleA sels uul XeP!1014 e. Municpal Bldg. icense required for all bu 966 L sl.sodea imol OpeJOIOO 10 *1!SiaA!un 06alloo elelS uel!lod 05@iloo X1!unwwoo erage Ren a RENT ADJUSTED HOUSING seu!IN JO lo04OS OpeJOIOO resently being updated) 1! bal sl!u.lied 46!s pue sul.uied 6u!Pl!nE1 DANISNOD U |lenieA le!luep!se 1995 Total Buil Schools Park R-3 School Di t Community Development Committee Museum Monthly Report Thursday, June 6, 1996 1. New Exhibit Fiber Arts and Crafts: Teachers from the Estes Park Wool Market opens tonight Oune 6) with a private reception for the teachers and students at the Wool Market workshops. The public opening ofthis exhibit will be Friday, June 7 from 5 to 7 p.m This opening is offered in conjunction with the Art Center of Estes Park, which has a reception from 5 to 8 p.m 2. Big Thompson Flood: Exhibit and Upcoming Events A record 250 people attended the opening reception for this exhibit on May 3. We have received excellent press coverage on the exhibit, including the front page ofthe Loveland Reporter-Herald, page B 1 of the Ft. Collins Coloradoan, a report by Channel 2 news which aired May 31, and a report by Channel 9 news which will air in early June. Three events are scheduled in conjunction with this exhibit: July 25 David McComb, professor of history at CSU and author of a book on the Big Thompson Flood Mun. Bldg. room 203,7:00 p.m July 31 Remembrance Ceremony Chapel ofthe Interlude, Drake 6:30 p.ni, followed by a reception at the Big Thompson Canyon Association Building Cosponsored by the Estes Park Area Historical Museum, the Loveland Museum: and the Big Thompson Canyon Association August 1 Survivors, Reporters and Rescuers First-hand accounts ofthe Flood Mun. Bldg. room 203,7:00 p.m 3. History Camp Award The MacGregor Charitable Trust has awarded the Friends ofthe Estes Park Area Historical Museum $1000 in support ofHistory Camp. History Camp runs for two sessions this year, July 15-19 and August 5-9, and is open to children entering grades 4-6. The first session has been set aside for Kreative Kids Day Care, with scholarship assistance available. 9. 4. Other Upcoming Events June 16 Fathers Day - free admission June 30 Studebaker Club tour July 2 Fall River Road Season opening reenactment Cosponsored by Rocky Mountain National Park Vintage cars on view at the Museum from 8:30 to 9 am 5. Friends Board Activity At their May meeting, the Friends Board voted to support the acquisition of 2 or 3 original benches for the Museum' s grounds. The Museum will put out a call for artists, who will submit designs and samples along a theme to be decided by the Advisory Board and staff, probably Estes Park history or natural history. The designs will be juried by the Museum Advisory Board and staff. This "create a bench" idea was used with great success at the Cheyenne Mountain Zoo in Colorado Springs and will provide the Museum with badly needed new benches while also showcasing regional artists. The Friends Board voted to contribute $1350 to upgrade the Museum's kitchen, including funds donated in memory of Dick Koenig. Museum volunteers and members ofthe Friends April Attendance Board, under the direction of graduate student Total: 228 Sally Landes, are conducting a telephone 1-663% survey of approximately 190 expired Friends /1 Eâ€¢te. pd 1 37 ~ members. From the survey they hope to learn , not just why the expired members did not ) F26~ renew, but also which museum activities they ~4 LE==.N-1 participated in and any changes they might -4 CO|orodo 48 fl.. â€ž.:/ recommend to the organization. V E 21.1% El Estes Park ~3 Colorado ~ Out of State ~ Foreign Museum Attendance 1993-1996 3500 0000 2500 2000 1500 10CO m . m f 500 r:.:m -1 4111 '- 6.li lk p. . 8= 0 C-1 [1 - r. 1 DIM- ia Jan Feb March April May June July Aug Sept Oct Nov Dec / legs CE 1995 ~ 1994 Â¤ 1993 9. - LETTER OF UNDERSTANDING The following shall serve as the understanding between the Town of Estes Park, hereafter referred to as "Town", and Connie Boschen d/b/a Connie's Cartoons, hereafter referred to as "Coordinator", regarding coordination of the 1996 Christmas Parade, herea f ter re f erred to as " the Parade" or " the Event" . 1. The Town will pay $10,000 to Coordinator in return for services as Christmas Parade Coordinator for 1996. 2. It is understood that the services to be rendered by Coordinator include coordinating the efforts of the various entitles and individuals; administering the contracting for services, equipment and personnel; submitting invoices for same; planning the general character and presentation of the Parade; directing the general character and presentation of the Parade; directing its formation; and causing it to be presented at the appointed time. The appointed time is agreed to be approximately dusk on the evening of Friday, November 29, 1996. Coordinator shall not be responsible for acts of God and conditions beyond the control of Coordinator, which may delay, postpone or cause cancellation of the Parade. 3. Town agrees that Coordinator shall have option to coordinate Christmas Parades, or such similar activities and celebrations as may replace the Christmas Parade, in 1997 and 1998, subject to the Town and Coordinator agreeing on the terms and conditions of the coordination of those events. 4. It is understood that the proposed budget to be submitted by the Coordinator on or about August 18, 1996, will be tentative in nature, and that amounts associated with specific line items may be substantially adjusted. However, the Coordinator will not contract for rentals, materials, or services in amounts totalling more than $2,500, without the express written authorization of Town. The $2,500 is in addition to and separate from the above- referenced $10,000 for service. 5. It is understood and agreed that the $2,500 budget is essentially for items associated with mounting of the Parade. This includes such items as lights, generators, sound systems, stages, decorations, sanitary equipment, decorations for street and stages, and rental of costumes and props. It is understood and agreed the $2,500 is insufficient to provide for the construction and presentation of floats and characters associated to. with the Parade. Coordinator will attempt to obtain "sponsorships"*of floats, characters and combinations thereof, by soliciting funds from merchants, lodging establ:ishments, and other business people and organizations. Funds raised by Coordinator in the form of sponsorships shall first be used to create and construct sponsored floats and/or characters; and secondly to compensate Coordinator for creative services, obtaining of materials, and for labor involved in the construction of the sponsored floats and/or characters. Any and all agreements between the Coordinator and sponsor shall be solely by those parties and should not in any manner involved the Town. 6. It is understood and agreed that the size, extent and character of the Parade is contingent upon and subject to the level of success Coordinator may or may not achieve in obtaining sponsorships, and no warranties or guarantees are made or implied by Coordinator regarding the level of success that coordinator may eventually achieve in attempting to obtain such sponsorships. Coordinator agrees to use best efforts to obtain sponsorships and thereby to maximize the size and extent of the Parade. Town agrees to use best efforts to assist Coordinator. 7. It is understood and agreed that Coordinator shall own the salvageable portions of the floats and characters, whether in whole or in part, as well as the creative design of the floats and characters, and sponsorship rights to any floats or characters shall be limited to this year's Parade. However, to the greatest extent possible and financially feasible, sponsors shall have the option of sponsoring the same floats and characters in successive years at costs similar to 1994 and/or adjusted at levels consistent with cost of living indexes. 8. It is understood and agreed by the parties hereto that the Coordinator is an independent contractor. This letter of understanding shall not be construed as establishing the relationship of employer/employee, joint-venture, partnership, or any other like legal entity, with regard to the relationship between the Town and Coordinator. 9. It is understood and agreed that the Town shall be responsible for obtaining liability insurance of the parade. Said insurance shall be through the Town's current insurance arrangements with CIRSA. As an independent contractor, Coordinator shall be responsible for providing volunteers worker' s compensation- insurance coverage for all volunteers of Coordinator involved in Coordinator's duties and responsibilities pursuant to the terms of this Letter of Understanding. il. 10. It is understood and agreed that the Town shall also be responsible for the following: a. All advertising and promotion as previously planned in the 1995 Town approved budget; b. Postage and copying costs of Coordinator relating to coordinating the event; c. Personnel to drive floats and other vehicles associated with the Parade or its presentation; and construction and transportation of stages, stands, and/or related structures; d. Supervisory personnel and facilities for parking; e. A convenient storage area for equipment, costumes, characters and other materials related to the event. As an indication of agreement and understanding of the above, the Parties have signed as follows: AGREED TO THIS DATE TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk Connie Boschen Connie' s Ca-A-gens O% O 1 )6508-1 '- Connie Boschen . JUNE. EVENTS 1. Wool Market - this weekend, June 8&9 Fairgrounds 2. Quarter Horse Show - June 13-16 Fairgrounds 3. Miniature Horse Show - Junl 19, 20, 22, 23 Fairgrounds 4. Scandinavian Festival - June 21 & 22 Bond Park