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HomeMy WebLinkAboutPACKET Community Development 1996-04-04AGENDA Community Development Committee Thursday, April 4, 1996 - Municipal Building 8:00 A.M. 1. COMMUNITY DEVELOPMENT 1.a. Advertising Report 2. MUSEUM 2.a. Monthly Report 3. SPECIAL EVENTS 3.a. Horse Show Contracts Colorado Hunter-Jumper Assn, Copper Penny Horse Show - July 20 & 21 Westernaires - August 9 & 10 3.b. Entertainment License - Downtown Parks The Community Development Committee reserves the right to consider other appropriate items not not available at the time Agenda was prepared. Community Development Committee Tourism Development Advertising Report Thursday, April 4, 1996 1. Today' s Business - a Northern Colorado/Front Range business publication, April issue, included a special section on tourism with interviews of a number of local residents as well as Tom Pickering and me. A copy ofthe article is attached. 2. Quarterly Reports: A. Requests for Information As ofthe end ofMarch, Inquiries for information are down 7% from the same period in 1995 (see Table lc). There are two cautions to keep in mind: 1. Spring advertising spending was reallocated. 2. March and April are both peak advertising response periods. B. Teler~--ie Inquiries As ofthe end ofFebruary, phone inquiries are up slighjtly (1%) over the same period last year (see Table II), but significantly higher than any year prior to 1995. Caution - March is not included in these numbers. C. Vinual Visitors Guide - Combined first quarter E-mail responses from the Virtual Visitors Guide and the Estes Park On-Line Lodging Guide compared to a 13-week average for 1995 are up considerably (249 vs. 142 or an increase of 75%). Other interesting changes: 1. Gender shift - female user from 32% to 38% 2. Requests for the printed Visitors Guide has shifted from 82% to 61% 3. Those who have never visited Estes Park has shifted from 37% to 52% 4. 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Tourism-dependent Estes Pa spread its visitors arotine all the town coverin anager On Labor Day, ese ed streets in the mid le " stoplight in the LIAIOJ JO OIPPILII Wei de[.Inq u quki 2 alqguodsai Iumly'Dig AMS UISM 01 puno 1114)!sal aul!121(ol 6, xal Se[ES luelio cover up the Despit Colorado ation PADI 42!4 1 elaM aldoad 1-leaK alelado 101uao 041 [ES JO 101 01 41 ug 100118 -0 p 'NUL[03[ jo sluapsal 041 paial#0 600!Alas jO -[103 01 4NnOUa SUM 1941„. ed 80183 431 Today's Business fice in 6Lv e6ed '>Iblvd S31$3 aes 70tlut~iji~~youp,noo isn[ am 01 40nUI 894 umol 041 lutill 1no Bu! abor Day, t center h cr as By Paula Cobler the summer but also during the old Today's Business y'll talk about skiin OCUS 0 WAI 01341 1841 aul alu ale 616!.In01 3.10[U pUB a.[OUI 'UOSEaS Ask longtime Estes Park resi the town when they were gro stoplight at the e rist season. 21 ~7727'--kh·,A'-0-/~*'9'.~*ilbl/)-,I--i-/. 44*237:,617;Tr:w- (0 - 'r + I, 1 ' 91 U r. 9 t..4 U 3 28:1.44 2 148... 4 - - . :'h<-f- fiE :I D 0 2 \. itt 41<,11. 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E - ~2 2 9. - 0 - I .E<DE * C..r- W & - 7 --*f» --40nu'-45 ~ 0 1 Mo 5 1 u. /, 0 £ I .5 a ssauisnesiepogalq°oe ned Aqso 'Id I 1 10.Ma pue aqtualdes plinO.1-JeaA s]!SIA ls!]no; Sl! asea.lou ]Bul!1!001 5,1! Mu!41 I„ PARK .4 6 t- , 14 1 '5!seq [BUO[10[Ita UB UB~11 1041 sluap!sai Jo 17,day's Business , all the roads in Estes Park , E· I 9 '.fulouo:)3 S 11 Sloal;B UISI.Inol (lis!.mol tionit[ N Iq!suods .laOU lu al qanoqliv dnoiN u - ad 09 0 dn saoB a l!11-Ijolop 01 Kp ouove 341 JO pllot[Jeods sse< puads 01 S,LIA\Ol JIll SOAUp 11?[Pi nf UO 00.INES dno.1 01 id JAOP Park s .Nu!61710Ape UO ~aUOUI A\Oq pull 'XllIO "000 rk, he said. For exam- lt J st leads to better quali- ater in the slow months ~ spuads 041 Nu!.Inp uao nowfall. "In the old grocery Jo uo!sualxa ront Range, the c k Scottish Highland Festival 111098 PIES JazatulaqaA !tuoUODO [IV gNUo,I Fnuue Jill kelli . Estes Park Inquiries w/0 USA Weekend Requests for Information 1990-1996 25 20,514 20 18,582 19,807 18,333 15,874 16,18/ 15 11,571 10 5 0 1990 1991 1992 1993 1994 1995 1996 Table 1 c Year-to-Date March 31 4 (Thousands) . Estes Park Telephone Inquiries Estes Park Advertising Program 10 7,973 8,057 8 1- 5 14 + m. 1 ,-:f» 5 f€*A-G . ./. ' . -1 6,129 6,071 6 1.- ....=. 4 i 'd T T L E:-1*1 I:WI+*- 1 i NE 4,837 ,+1?#14¢1 5,023 1* + 1 * * i I- 4 1, e r 9--1 bq.2 -,418 Ir -•411 4,076 M# 1,4 k * 13 ..2.4 -IP.:1 litill. :1111-· + 4 tte-, =*+1 , 10 Ati-,+· 4 JA J , luill'.1 4 1-1 + 1 €. F' .1-/ L.. -. I tr'='- [:Aftl Em: , Aft - - -- ~~~ - -lrt+1 - til : + 4 4 . 4% b k.* .1! - ll' 4 --44 $ +7 -1- <4,4 F¥%-51 2 1, H - 4-1, 1 r- ··· . 2.0*J 2 FC 43.' 1 419%*lili -1. 3 1 41 1 -1 j 2* R-4 1 8 I , - 1 . 1 1* 14· 1. 'Id - 1 *rk 3 - 1 All . .4- € -3 - a I + 4 F= £-3 4- lifil .?*74, h i. 1-~ . -11- 1. Lgfl. -~ 494 1 *1 -6 1990 1991 1992 1993 1994 1995 1996 TABLE II Year-to-Date February 29 (Thousands) b . Community Development Committee Museum Monthly Report Thursday, April 4, 1996 1. New Exhibit "Flood!: The Big Thompson Flood of 1976" is our new summer exhibit, which will run through October 20. The exhibit opening will be Friday, May 3, from 5-7 p.m. It will be held in conjunction with the Art Center of Estes Park's opening, "Springtime in the Rockies." 2. Upcoming Program Frank Hix will speak about "The Remarkable Stanley Brothers" on Thursday, April 4 at 7:00 p.m. in Mun. Bldg. room 203. 3. Marketing Meeting Update The marketing brainstorming session has been rescheduled for May 10 at the Estes Park Conference Center. Among the participants will be marketing staff from the Colorado Historical Society, the Denver Museum of Natural History, and the Four Mile House in Denver. 4. Conservation School During the last week of March the Museum hosted a conservation class for museum professionals taught by conservator Terri Schindel. The Museum was the Colorado site for the class, which was offered through Central Wyoming College in Lander. Participants received scholarships through the Institute of Museum Services. 5. Grantwriting Workshop "The Appealing and Appalling Proposal Process" is a grantwriting workshop cosponsored by our Museum and the Colorado-Wyoming Association of Museums, to take place April 20 at the Stanley Hotel, from 9:30 to noon. Admission is $20 and includes a continental breakfast. The speakers are Alison White, development director at the Ft. Collins Museum, and Kent Brown, Longmont Museum director. 6. Volunteer Training A training session for all new and returning volunteers is scheduled for Tuesday, April 23 from 1:00 to 4:00 p.m. Museum Attendance . 1993-1996 3500 3000 2500 2000 1500 1000 51 500 .¢*m.. mmi D - MI M. I . d..1 ~ . a 0- Jan Feb March April May June July Aug Sept Oct Nov Dec ~ 1998 ~ 1995 ~ 1994 ¤ 1993 Friends Membership 500i - [Bil 4001 300 lit-1 1 ; ./ 200 2 February, 1996 i 3,£ -· Attendance: 417 100 -, ]El 01 1 ELEE_- Ufe Active Expired 03 Goal ¤ AS of 3/20/96 41 1 ~ Estes Park 370 [ rrM adiof.S~.5 1 [~i-*1 99=*f Collections Cataloging, 1996 \1- 14,2. 8%jig 35 4[EL 30 - E . 25 - 1 20 - 15 10 -- 5 -- ....·IC·ZI - 11 --1 f L-3 0 1 1995 Accessions 1996 ~ Catalogued . To Do 7- .. AGREEMENT THIS AGREEMENT, made this ~>TB- day of /Pl, A-2-EN 19 1 6, by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as the party of the first part, and dbU 01 do PPeR_ Pevv~ N. 5. , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be , furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: JULy 201/994 1 uly 4/ /996 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 1 4 , AGREEMENT THIS AGREEMENT, made this day of 19 44, by and between the TOWN OF ESTES PARK, COLORADO, A Muqicipal Corporation, as the party of the first part, and 632.91'£,4,0 A t 212 9 , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: ALiC.ili:r» 9, / 99 4 41(20 Lar /4 1 994 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or , straw for any of the animals and no cleaning of the stalls except as herein provided. 3. First party assumes no responsibility or liability for bodily injury, personal injury, injury, sickness or death of any person or animal, nor the loss, damage, or destruction of personal property of any person, while on first party's property and second party shall hold first party harmless for any claims made against first party for any such alleged responsibility or liability. 4. First party shall receive and be entitled to keep all receipts from the sale of box seats, whether sold on a seasonal basis or for the above horse show or shows. 1 q. . ENTERTAINMENT LICENSE We received a proposal from Dick Orleans to consider a Special Performance License for Outdoor performances in the downtown area (copy is attached). It appears that our present policy for entertainment already permits entertainment in Riverside Plaza, Bond Park, and Tregent Park, with the proper scheduling through the Special Events Department. Policy requires the waiver form, performances to be suitable for all audiences, and performance areas limited to specific areas. Although we do not pay for the entertainment now scheduled in the parks, we do allow sponsored entertainers to use the parks, if the sponsoring business, etc. follows the scheduling policy with the Special Events Department. At this time the Containment Ordiance does not allow the sale of merchanise outside of a building and a "tip container" is not allowed. After discussion with Gary Klaphake and Greg White, we suggest denial of this proposal. A. License Fee proposed does not meet the Business License Fee imposed on merchants. B. If licensed, we would be obligated to accept any entertainer paying the fee. C. Policing of this entertainment would be time consuming and costly. Anyone walking down the street might get the idea they could entertain and start setting up on street corners, etc. without a permit. The downtown area is not a walking mall and the sidewalks do not allow the space for performances. Linda Hinze Special Events Department /0. . 01/01/93 TOWN OF ESTES PARK PARK USE REGULATIONS PERMIT A Park Use Permit shall be required for all events held in Riverside Plaza, Bond Park and Tregent Park. Application shall be made to the Special Events Department at least two (2) weeks prior to the proposed event--Special Events Department, P. 0. Box 1967/Estes Park Fairgrounds, Estes Park, CO 80517, 586-6104. BOUNDARIES All activity shall be confined to the boundaries of the park and shall not block or impede the sidewalk or traveled area. This includes access to fire lanes and handicapped areas. A location map of all booths, stage, tents, signs, etc. must accompany the application for a Park Use Permit. SOUND LEVEL CONTROL The Special Events Department will have control of the sound level volume at all times, and the permittee will cooperate with said Department to achieve a satisfactory level. SIGNS The Special Events Department will have control of identification signs for all functions/performers. LITTER All litter shall be removed and disposed of by the permittee upon the conclusion of the event, including all fixed and temporary trash receptacles. Failure to do so will incur costs for the Permittee of up to $100.00. DAMAGES Damages incurred by the Town shall be the responsibility of the permittee. 1 I l. . SALES AND LICENSES Sales of goods and/or services are only permitted for events sponsored by a local, non-profit organization. No solicitation or free-will offerings of any kind shall be permitted. IRRIGATION Requests that grass areas not be watered prior to and during an event is contingent upon approval of the Parks Department. SPECIAL REQUIREMENTS FOR BOND PARK 1. Stakes will not be driven except in so-designated areas. 2. Refer to the attached drawing and contact the Parks Department for assistance in determining where placement of stakes will be allowed; assistance does not include installation. 3. Foot traffic Will be routed on established gravel walkways. INSURANCE REOUIREMENTS 1. General Liability: A Certificate of Insurance in the amount of $600,000 is required. The certificate will indicate either bodily injury or property damage in the amount of $600,000, or bodily injury and property damage combined in the amount of $600,000. 2. Liquor: If an event is to have liquor served, the insurance certificate will include "host liquor liability coverage." A "Special Events" Liquor Permit and " liquor legal liability coverage" will be required. 3. Town Facilities: If the event is to use Town facilities which will be under the control of the participants, not the Town, the coverage will include "all risks legal liability." 4. Minor Injuries: In order to provide no-fault coverage for minor injuries, "premises medical coverage" will be required which provides $1,000 worth of medical coverage without regard to liability. 5. In the event the certificate indicates that a broad form comprehensive general liability endorsement is part of the policy, all the aforementioned coverages will be 2 1 1. , contained therein. 6. Automobile Liability: Bodily injury, per person, $600,000 and property damage $600,000; or bodily injury and property damage combined $600,000; "garage keepers liability" will be provided where automobiles will be parked on Town property. This coverage will provide coverage for damages to said vehicles. 7. Excess Liability: An "umbrella" of $1,000,000 over and above the primary coverages is required. The Town of Estes Park will be named as an "additional insured" on all the policies. The parties will be required to provide the Town with a copy of the endorsement naming the Town as an additional insured prior to the event. The Finance Department will administer all insurance certificates. Participants required to submit an insurance certificate must do so at least two (2) weeks prior to the event. INSURANCE WAIVER Some events may not be subject to established insurance requirements, to be at the discretion of the Special Events and Finance Departments. 3 13. HOLD HARMLESS AGREEMENT WHEREAS, the Town of Estes Park has agreed with to perform at Riverside Plaza/Bond Park on day of 199 ; The undersigned entertainer agrees to hold the Town of Estes Park, Colorado, harmless from all causes of action, damages, loss from any cause or claim by any person or persons arising out of the performance or actions of the undersigned while performing at Riverside Plaza/Bond Park. Entertainer Manager Date l 4. 4 11 TOWN OF ESTES PARK SPECIAL EVENTS DEPARTMENT P. 0. Box 1967 Estes Park, Colorado 80517 303/586-6104 EVENT REQUEST Date Submitted: Name of Event: Date of Event: Applicant's Name: Sponsoring Organization: Mailing Address: Telephone Number: Description of Event and Proposed Locations: I will need Permits for the following: Bond Park Riverside Plaza Tregent Park Parade Permit Public Street Use Do you need electricity? Yes No . Special Requests: (i.e. parking restrictions, barricades, etc.) Applicant Signature 15. " D APPROVED: DATE: Special Events Department Parks Department Police Department Street Department Fire Department Light & Power Department Finance Department Insurance Waived Insurance Required Greg Sievers Administration Department PERMIT RESTRICTIONS: PERFORMANCE EVALUATION: 1 4. 1 PROPOSAL FOR THE CREATION OF A SPECIAL PERFORMANCE LICENSE FOR OUTDOOR PUBLIC PERFORMANCES IN THE DOWNTOWN AREA OF ESTES PARK . The purpose of this proposal is to seek a controlled and limited environment for serious, experienced performers to entertain, and therefore enhance the experience of our summer guests. 1. Performances would be limited to three areas only where there would be no interference to normal street and pedestrian traffic. These areas would be: Riverside Plaza, Bond Park, and Barlow Plaza (which is already a performance location, subsidized by Barlow Inc., Poppy's, and Mama Rose's restaurants). 2. The town would issue a performance license for a fee of between $50 and $75 and would require the license to be displayed at every performance. The license would be valid from mid May until the end of Labor Day weekend. I believe this would allow the town to control the type of performers, therefore eliminating the problems associated with the Boulder Mall. 3. The person(s) issued the license would be required to sign a waiver to release the town from any liability. 4. Performers would be allowed to accept gratuities and sell recordings, but may not charge an admission fee. The town would not be required to compensate the performers in any way. The performers would not be permitted to badger the visitors into tipping them, but would be allowed to put out a "tip jar". 5. The town would not be required to provide any stages or overhead coverings. A.C. current would be made available to performers with sound systems. Performers must comply with all noise ordinances. Any volume complaints must be remedied immediately. 6. All performances must be rated "G" - suitable for all audiences. 7. Sidewalks are not allowed for any performances. 8. Any town sponsored event would pre-empt all performers. 9. No alcoholic beverages are permitted. 10. All performances must finish by 8:30 p.m. 11. Violation of any restriction would result in the loss of license and license fee. , Other provisions and/or requirements that I have not thought , bf may need to be addressed. but I believe that I have covered most of the basics. There are a number of local, responsible, professional musicians and performers who would then be able to share their talents with the summer visitors and be modestly compensated with no expense to the town. There could be a trial period of one summer season to see if this would be a successful program. I would be willing to assist with setting up the program and help with co-ordination/scheduling of performers if need be. I am aware of at least 10 local performers who would be interested in such a license program. Thank you for your valuable time. Respectfully submitted, Dick Orleans P.O. Box 844 Estes Park, CO 80517 (970) 586-3008