HomeMy WebLinkAboutPACKET Community Development 1995-04-06AGENDA Community Development Committee Thursday, April 6, 1995 8:00 A.M. 1. COMMUNITY DEVELOPMENT 1.a. Advertising Report 1.b. Conference Center Report 1995 Bookings SGMP 1995 Educational Conference Menu Comparisons with other Resorts New Menus 2. MUSEUM 2.a. Monthly Report 3. SPECIAL EVENTS 3.a. Contracts Quarter Horse Show June 15 - 18 Wild Hearts Band July 12 - 15 Lance Grabowski July 12 - 15 Bob Purcell July 14 & 15 Westernaires Aug 11 & 12 3.b. Rooftop Rodeo Report 3.c. Staff Reports The Community Development Committee reserves the right to consider other appropriate items not not available at the time Agenda was prepared.
Community Development Committee Advertising Repon 4/6/95 1. Response levels A. Requests for Information as of 3/31/95 total 19,807, An increase of 7%, or 1,317 more than this date last year. See Table I B. Incoming 800 Calls as of 2/28/95 total 7,973, an increase of 31% over the same period in 1994. See Table II. Sources of increase include magazine advertising, editorial coverage, and residual calls, not information calls as we had last year. 2. Betterment Fund/James Frank Photography Co-Op A. Opportunity to place a full page, 4-color ad in Best Weddings at no space charge. B. Avoid production costs by using film from existing ad. C. Use fee required for image used in existing ad was the only remaining cost. 1. James Frank agreed to discount the original use fee since this was essentially a reprint. 2. Betterment Fund agreed to pick up M of the discounted use fee. 3, James Frank agreed to donate the remaining M ofthe discounted use fee. 3. Peak to Peak Scenic Byway Update A. History and background l. MOU between most governmental (local, regional, federal) jurisdictions in the three counties along the Peak to Peak including Estes Park was approved in June of 1993. Purpose: to develop a Corridor Management Plan. 2. Two ISTEA grant requests were approved in September of 1993 for work to be conducted during 1994 and 1995. a. G.I.S. Resources and Services Inventory - $21,000 b. Interpretive Overlook Wayside Exhibit Development - $65,000 3. Tourism Business Study Conducted - late 1993. B. Goal - To complete the Corridor Management Plan by the end of 1995. 1. Leadership Attitude Survey 2. Resident Attitude Survey
Advertising Repon - Continued 3. Public Input - Open House meetings along the Peak to Peak Highway 4. Work in Progress A. May 5th Insert B. Internet Research - Virtual Visitors Guide - 1. Modifications 2. Domain Name approval for "rockymtntrav.com" 3. Implemenation 4, Testing - evaluation
Estes Park Packet Requests Estes Park Advertising Program 25-1 21,545 19,807 20-/ 18,582 » 18,490 '4*%440 4\44 46,$ A»f -§ 15-" .49«7- __~__~ 16,575~ 4/4 15,957 40 4; 41-4, 4~ J \13 49 1 2 10-/------------48-44/4----1 -* 5 4.42 \Cd#.4 P 3*Rakil: 1* 9 f \\44 44"4% 4 4 1 11 o /-%3*.blili.6.*JAP / 1 1 1 1 1990 1992 1994 1991 1993 1995 TABLE I: Year-to-Date March 31
Estes Park Telephone Inquiries Estes Park Advertising Program 7,973 8000+' /21.4.1,4, 4 7000-~ 6,129 6,071 1«Z »L 6000-1 /4?4*m/* 6 /*al. .7- Ef ,£Odwerg AX Uk 4,076 *28 44% 90 14% 1»1 30001 -----------------ji~~it}~141 i~ 4-1~ - 1000 1 g 1990 1992 1994 1991 1993 1995 TABLE 11: Year-to-Date February 28
Ddy,£30 \ lie, c» \ 1995 CONFERENCE CENTER BOOKINGS Januarv 12 - 14 The Group 100 26 - 17 Western Mobile 100/150 FebruarY 3-5 National Assn. of Social Workers 100 7 - 12 Ricker Casting Museum 150 21 - 23 Greeley Wesleyan Church 100 24 - 26 Lutheran Brotherhood 100 March 10 - 11 Primerica 250 16 - 18 Parents Encouraging Parents 130 20 - 21 Estes Park Trade Fair Community 24 - 26 Faith Bible Church 150 28 - 4/1 Epsilon Sigma Alpha 100/125 April 8 Estes Park Medical Center Foundation . 200 20 - 23 Aid Association for Lutherans 250 25 - 26 Colorado State Questers 200 27 Taste of Estes Community 28 - 29 Greeley Wesleyan Church 125 28 - 29 Church of God 125 MAY 5 - 10 National Oral Health Conference 300 14 - 17 National Renewal Energy Assn. 150 18 - 21 Colorado Histology Conference 250 24 - 2 Walden University 200 28 Estes Park High School Graduation Community June 1-4 Rotary District Conference 500 8 - 11 Estes Park Wool Conference 400 11 - 12 A.O.B.A. 250 16 - 18 - Beta Sigma Phi 500 21 - 25 Ricker Casting Museum 300 12(1. BOX 1200 ESTES R-\RK. COLORADO 80517 (303) 586-5331 DENVER SALES OFFICE (303) 779-5506 .
July 7-9 Allied Health Corp. 125/150 14 - 15 Rodeo Community 17 - 19 Rocky Mountain Philanthropic 200/300 29 Riverside Dance Community August 3-4 University of Colorado 300 7 - 10 Woodward Governor 100/125 14 - 18 Univ. of Northern Colorado (T) 150 September 7 - 10 Scottish Festival Community 13 - 15 Colorado Public Health Assn 300 15 - 18 Colorado State Bowling Assn. 250\350 19 - 24 National Watchable Wildlife 700 25 - 28 I.U.R.B.A. 350 29 - 10/1 Colorado State University 250 October 2 A.A.U.W. 200 9 - 13 Snow & Ice Conference 1200 19 - 22 Rocky Mountain Water Pollution 150 22 - 25 National Assn. Retired Federal Employees 150 25 - 28 Amer. Society of Military Comptrollers 200 28 - 30 State Beauty Supply 350 November 3 - 5 Barbara Kaufman Assn. 200 8 - 12 National Independent Studies Conference 200 14 - 17 Government Finance Officers & Clerks 200 24 Holiday House Community December 2 Fantasy Ball Community 5 - 8 Colorado Wheat Growers Assn. (T) 300
SGMP COLORADO Society of Government Meeting Manners,, CONGRATULATIONS ESTES PARK CONFERENCE CENTER We are pleased to announce that the Educational Conference for October 6-9, 1995 will be held at the Estes Park Confezence Center. We would like to thank everyone who put together a bid for this conference. It was a difficult decision, however, the deciding factor came down to sleeping room rate. If anyone has any questions, please feel free to contact me direct at 303-689-7067. Thank you again. and I look forward to seeing everyone in Estes Park. Best Regards, C~CX-tkIXI Cal-32 Charlotte Corvi Director Colorado Society of Government Meeting Planners
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April 6, 1995 MEMORANDUM TO: Community Development Committee FROM: Betty Kilsdonk, Museum Director SUBJECT: Museum Report 1. Landscaping Update: The Parks crew is doing a careful and excellent job of Museum landscaping, including terracing by the sign, adding trees along the front sidewalk, expanding the irrigation system, and planting wildflowers, prairie grass, sod and bluegrass. 2. Programs: The Museum's March 23 program, "Women, World War II, and the Estes Park Homefront," attracted about 35 participants. On April 24, Tracy Brady will present "The Colorado Mountain Club and Environmentalism in Colorado" at 7 p.m. in Mun. Bldg. Rm. 203. 3. Deaccessions: Per the Museum's Collections Policy, Town Board approval is required for the deaccession of objects from the Museum's collection. The Advisory Board and I recommend two donations for deaccessioning: A. 1950s Forest Service uniform, donated in 1987 by Ralph Read. The uniform was not used in the Estes Park area, and Mr. Read asked if it might be transferred to the Grand County Museum. Mr. Read has located a similar uniform, used in our area, which we consider an acceptable substitute. B. 1940s rebuilt wagon, presented by Lon Havens in 1979. This wagon was rebuilt by Mr. Havens in Hygiene in the late 1940s from junk yard parts found south of Imfayette. It is the green and yellow wagon currently on the Museum grounds. Staff have determined that the wagon lacks historical significance to the Estes Park area, and is deteriorating from exposure to weather. We want to change the wagon's status from the Permanent to the Education Collection. This means the wagon isn't meaningful to Estes Park history, but may be useful for hands-on educational purposes. The Rooftop Rodeo Committee is interested in using the wagon in return for housing it. We feel this is appropriate and may also extend the wagon's life by sheltering it from the elements. For some reason, Mr. Havens never legally transfered ownership of the wagon to the Museum. Following Colorado's Abandoned Property Lzgislation, we have contacted his widow, Glenna Mathes. She has agreed to transfer ownership to the Museum.
AGREEMENT THIS AGREEMENT, made this J~/9 day of L);~~tt~·42~A,/ , 1993'' by and between the TOWN OF ESTES 'PARK, COLORADO, A Municipal Corporation, as party Of the first part, and 044,1 Utid n , as party of the second part, U WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: Date: 964uj #5-4 Agg- 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish any feed or straw for any of the animals and no cleaning of the stalls except as herein provided.
AGREEMENT THIS AGREEMENT, made and entered this /,7 day of A.,!L li , l 1995, by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, hereinafter referred to as "Town" and ROXIE ELLIS dba WILD HEARTS BAND, hereinafter referred to as " ART I ST" . WITNESSTH WHEREAS, the Town wishes to hire Artist to perform during the Townts Rooftop Rodeo, according to the terms and provisions of this Agreement: NOW, THEREFORE, in consideration of the covenants and conditions contained herein and other good and valuable consideration, the parties hereto agree as follows: 1. Artist shall perform for the Town during the Town's Rooftop Rodeo as follows: A. Artist shall perform at the 1995 Western Heritage event at the Estes Park Fairgrounds, on Wednesday, July 12 Noon and 3 pm, Thursday, July 13 2pm and 6 pm, Friday, July 14 2 pm and 6 pm and Saturday, July 15 Noon and 3 pm. A total of eight performances.
2. As compensation for the above performances, the Town shall pay the Artist the sum of One Thousand and No/100 Dollars ($1,000.00). Said payment shall be made to the Artist on July 15, 1995 following the Artist's last performance by Town check. 3. Artist shall provide all of the equipment, including sound and lighting equipment, and personnel necessary for Artist's performance. The Town shall provide stage and electricity for the performances. 4. It is agreed that Artist executes this contract as an independent contractor and not as an employee of the Town of Estes Park. Artist shall have the exclusive control over the means and methods employed by Artist in fulfilling his obligations hereunder. 5. Artist is an independent contractor and not an agent and/or employee of the Town of Estes Park. Artist understands and agrees that Artist is solely responsible for all Unemployment Taxes, FICA and Worker's Compensation with regard to performance and responsibilities under the terms of this agreement. 6. This Agreement is a personal service agreement and may not be assigned by Artist without the express written consent of the Town of Estes Park.
7. This Agreement represents the entire Agreement by the parties and may not be amended except in writing, executed by the parties hereto. U Dated this / / day of (Rox t,k , 1995. TOWN OF ESTES PARK By: Mayor ATTEST: Town Clerk toul~ 8 4 WILD HEARTS BAND Roxie Ellis 2331 Waterdale Dr. Loveland, CO 80538 Aqincly €( 6 S social security # 5-3.3 - ·59 - 929 / Feder.al ID #
AGREEMENT THIS, AGREEMENT, made and entered into this 9~ day of rn-», A.a , 19 9/, by and between the Town of Estes Park, a Municipal Corporation, hereinafter referred to as t'Town: and LANCE GRABOWSKI, hereinafter referred to as "Producer". WITNESSTH WHEREAS, the Town wishes to hire Producer to provide a Mountain Man Rendezvous during the Town's Rooftop Rodeo on premises of Estes Park Fairgrounds starting July 12 thru 15, 1995 inclusive with operating times to.be 11:00 am to 7:00 pm each day. NOW, THEREFORE, in consideration of the covenants and conditions contained herein and other good and valuable consideration, the parties hereto agree as follows: 1. Producer shall furnish and maintain a minimum of five (5) camps and maximum of ten (10) camps during the times above mentioned. 2. Camp participants will take part in the Wednesday, July 12, 1995, Rooftop Rodeo Parade. 3. Producer and participants will provide continuing demonstrations and special competitions related to the 1700's-1800's mountainman style in or near the campsite. 4. It is agreed that the camps have permission to sell goods within their area. All camps will be required to collect, report and pay all required sales taxes as governed by the Town of Estes Park. 5. As compensation for the above the Town will pay Producer One Hundred Fifty Dollars ($150.00) per camp with a maximum of ten (10) camps. 6. Town will provide two (2) straw bales per camp to be used as tie down coverings for.safety purposes. 7. Town will provide a campsite to accommodate ten (10) camps to include a fire ring and wood supply. 8. Town will provide a proper and safe site for game competitions.
. 9. No dogs or other small animals are allowed on Town's property. 10. The Producer is an independent contractor and not an agent and/or employee of the Town of Estes Park. Producer understands and agrees that Producer is solely responsible for all Unemployement Taxes, FICA and Worker's Compensation with regard to the performance and responsibilities under the teFms of this agreement. This Agreement represents the entire Agreement by the parties and may not be amended except in writing, executed by the parties hereto. TOWN OF ESTES PARK BY: Mayor ATTEST: Town Clerk (-91>ge . .ffed,4â„¢24, Lance Grabowski Federal ID # / 0 3 22 4 $19 4 l
AGREEMENT rl THIS AGREEMENT, made this '24 re- day of 'f~ ' 199<, by and between the TOWN OF ESTES PARK, COLORADO, A Municipal Corporation, as party of the first part, and ~4~ 14-14,U A,i fl.tt j ~99 , as party of the second part, WITNESSETH: WHEREAS, the second party desires to hold a horse show or shows at Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold horse shows or halter classes on the following date or dates: Date: tri- 1 r / m fg-01 ~:1 / AP Il/ . /4 4 d 2. First party agrees to furnish to second party all available stalls and exhibition space for animals at Stanley Park as herein provided. First party will not furnish anv feed or straw for any of the animals and no cleaning of the stalls except as herein provided.
SCATION ir'lease type or print all information) DATE OF REQUEST: .- 2 / 1 / 9 5 TYPE OF EVENT (Check the applicable one): ATHLETIC - SPECIALXX_L Parade BRIEF DESCRIPTION (Foot Race, Parade, etc.): ORGANIZATION INFORMATION ORGANIZATION NAME: Rooftop Rodeo Committee ADDRESS: % Estes Park Fairgrounds, PO Box 1967 CITY & STATE: Estes Park, CO 586-6104 PHONE: L---) MaryJo Seifert Same CONTACT PERSON: Linda Hinze/ TITLE: PHONE: -) DESCRIPTION OF THE EVENT 10 DATE(S): Beginning: 7 / 12/ 95 TIME= Beginning: AM PM ~ 12Noon Ending: 7/ 14 95 Ending: AM - PM - NOTE: If times will vary on subsequent days, attach explanation. LOCATION: (State Highway and Mileage) West Elkhorn (Elkhorn Lodge About) east PROPOSED ROUTE(S): PROPOSED DETOUR(S): On Elkhorn onto Hwy 36; then right on 4th Street (Estes Park Museum) into Fairgrounds west entrance DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: DESCRIPTION OF EVENT IN DETAIL (include number of participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): Rooftop Rodeo Parade of approximately 70 entries consisting , of Horses, Autos, Floats, Marchers The undersigned hereby agrees to pay the total actual cost to the State Patrol and the Department of Highwags for conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closuresand to pay forand provide liabilityinsurance in anamounttobedeterminedby the Chief of the State Patrol. The under- signed understandsthat anycostsinexcess of the estimated cost must be paid tothe Colorado State Patrol following the event and that if the estimated cost exceeds the actual cost, the balance will be refunded. I, the undersigned, further certify that the statements contained herein or attached hereto are true, accurate, and complete to the best of my knowledge and belief. 3 19 -RK ORGANIZATION SIGNATURE \ DATE
AGREEMENT THIS AGREEMENT, made and entered into this 11th day of March, 1995, by and between the Town of Estes Park, a Municipal Corporation, hereinafter referred to as "Town: and SONNY TUTTLE, hereinafter referred to as "Director" . WITNESSTH WHEREAS, the Town wishes to hire Director to provide a Festival ·of Indian Arts during·the Town's Rooftop Rodeo on premises of Estes Park Fairgrounds starting July 12 thru 15, 1995 inclusive with operating times to be 11:00 am to 7:00 pm each day. NOW, THEREFORE, in consideration of the covenants and conditions contained herein and other good and valuable consideration, the parties hereto agree as follows: 1. Producer shall attempt to furnish and maintain a minimum of twenty (20) artist vendors during the times above mentioned. 2. Indian Artists will provide authentic Indian art for sale. 3. The artists are asked to provide demonstrations when possible for the public. 4. It is agreed that the vendors have permission to sell goods within their area. All artists will be required to collect, report and pay all required sales taxes as governed by the Town of Estes Park. 5. As compensation for the above the Town will pay Director Fifty Dollars ($50.00) per artist up to a maximum of forty (40) artists. The Director's family, Artie Yellowhorse and Brandy Armajo will operate an art booth at no charge and said booth will not be counted toward the total goal of forty (40) artists. 6. Town will provide a vendor area ·to accommodate forty (40) or more vendors. 7. Artists will not bring dogs into the spectator area. 1
8. The Director is an independent contractor and not an agent and/or employee of the Town of Estes Park. Director understand@ Snd agrees that Director is solely responsible for *W.Z Uhemployment Tax#s FICA and Worker' s Compensation with regard toAH£R performance -€27 and responsibilities under the terms of this agreement. ~ This Agreement represents the entire Agreement by the parties and may not be amended except in writing, executed by the parties hereto. TOWN OF ESTES PARK BY: Mayor ATTEST: Town Clerk - /1 »-( 11- 1.-~ ~uttlfl-J_**Aj.l9- V Federal ID # 03~-5-2-5,E_.5/0-7 2