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HomeMy WebLinkAboutPACKET Community Development 1995-03-02AGENDA Community Development Committee Thursday, March 2, 1995 8:00 A.M. 1. COMMUNITY DEVELOPMENT 1.a. Advertising Report 1.b. Sister City 2. MUSEUM 2.a. Monthly Report 3. SPECIAL EVENTS 3.a. Rooftop Report 3.b. Contracts 1. Rooftop, July 12 - 15 (Glenda Bell) 2. Rocky Mountain Holstein, July 9 - 16 3.c. Bike Tour Permit, May 6&7 (Rotary) 3.d. Special Events Reports Town of Estes Park Advertising Program 1995 Mission Statement To Promote Estes Park as a year-around vacation destination through effective and efficient use of media communication strategies. Position Statements National Market: Position Estes Park/Rocky Mountain National Park as a premiere mountain vacation destination. Regional Market: Position Estes Park/Rocky Mountain National Park as the regional hub for events, entertainment and mountain recreation 1995 GOALS 1. Maintain level Of awareness in core national market areas. 2. Build on success of winter appeal in regional market. 3. Continue transition to higher income markets. 4. Determine effectiveness of marketing via the Internet 5. Maintain fulfillment requests at or above 1994 level. 6. Maintain incoming 800 calls at or above 1994 level. 7. Maintain average gross CPI below $4.00. OBJECTIVES 1. Target advertising message to address trip types: Trip types that apply to Estes Park include Touring, Outdoors, Country Resort 2. Build on equity Of 1990-94 advertising program. 3. Maintain midwest geographic coverage through media selection. 4. Increase presence in travel-focused publications. 5. Increase presence in active-lifestyle publications. 6. Maintain schedule of Open All Year ads. 7. Place the Visitors Guide on the Internet, and test usage level 1Trip Types as defined in Inngwoods 'Colorado's Opportunities in the U.S. Pleasure Travel Market", October, 1990, 06 I 1995 Advertising Budget Allocation Account Category Budget Amount Percent of Total Media Services Direct Media National Magazines Regional Newspapers Regional Inserts Other Print (AAA, OVG) Broadcast Event Support Indirect Media Media Information Program Collateral Distribution Program Fairgrounds/Event Support Total Media Services $304,938.00 59% Production Services Collateral Production Media Production Total Production Services $79,640.00 15% Projects/Research $8.650.00 02% Total Advertising Program $393,228.00 76% Fulfillment Services Handling & Distribution Incoming 800 Lines Quantity Shipping Total Fulfillment Services $119,512.00 23% Advertising Supplies $5.000.00 01% Total Budget $517,740.00 100% 3. Estes Park - 1995 National Magazine Advertising Schedule Publication Region Purchased Issue(s) Circulation Added/New/Deleted/Test Country Home Midwest Region March 365,000 Tested 94 Added 95 Country Living Midwest Region ApriFSept 502,000 Tested 94 Added 95 Earth Magazine National Edition April 100,000 New Test 95 Gourmet Magazine National Edition March 800,000 New Test 95 Home & Away Midwest Edition March/Sept 2,135,000 Repeat Men's Journal National Edition March 300,000 Tested 93 Added 95 Michigan Living Statewide Edition March 1,000.000 Repeat Midwest Living Midwest Edition March/Sept 850,000 Repeat Midwest Motorist Missouri Edition March/Sept 367,000 Repeat Nat. Geo. Traveler North American Ed. March/Sept 755,000 Repeat Outside Magazine National Edition March/Sept 450,000 Repeat Texas Monthly Statewide Edition March/Aaug 300,000 Repeat Travel Hoiday National Edition March/Sept 550,000 Repeat Southern Living Regional Edition 2,300,000 Dropped 95 USA Weekend Two Regions 8,600,000 Dropped 95 Travel & Liesure Two Regions 475,000 Dropped 94 American Heritage National Edition . 300,000 Dropped 94 4. Town of Estes Park 1995 Newspaper Advertising Schedule Run Date Run Day Size/Color Theme Publication January: 1/6 Friday 3x10" B/W Break Trail OAY News & Post 1/11 Wednesday 3x10" B/W pick up 1/6 News & Post 1/13 Friday 3x10" BAN Betterment OAY F-Range Dailies 1/18 Wednesday 3x10" B/W pick up 1/13 F-Range Dailies February 2/3 Friday 3x10" B/W Follow Tracks OAY News & Post 1/5 Sunday 4-Pg Insert Val/Pres. Day F-Range Dailies 2/8 Wednesday 3x10" 13/W pick up 2/3 News & Post 2/24 Friday 3x10" B/W Break Trail OAY News & Post March 3/1 Wednesday 3x10" BAN Pick-Up 2/24 News & Post 3/24 Friday 3x10" B/W Deep Breath OAY News & Post 3/29 Wednesday 3x10" B/W Pick-Up 3/24 News & Post May 5;7 Sunday 8-Pg Insert Art/Jazz/Wool F-Range Dailies 5/21 Sunday 5x13" 4-Color Summertime West Denver Post 5/21 Sunday 5x14" 4-Color Summer Escapes Rocky Mtn News June 6/1 Friday 3x8" B/W Wool Market News & Post 6/4 Sunday 3x8" B/W Wool Market F-Range Dailies 6/7 Wednesday 3x8" BAN Pick Up 6/2 News & Post July 7/7 Friday 3x8" B/W Rooftop Rodeo News & Post 7/10 Monday 3x8" BAN Pick Up 7/7 News & Post August 8/27 or 9/3 Sunday 8-pg Insert Scotsfest/Fall F-Range Dailies 8/27 Sunday 5x13" 4-Color Scotsfest News & Post September 9/1 Friday 3x10" B/W Scotsfest News & Post 9/6 Wednesday 3x10" B/W ~ Pick Up 9/1 News & Post 9/10 Sunday 5x13" 4-Color Fall Colors News & Post 9/15 Friday 3x10" B/W Wildlife OAY News & Post 9/20 Wednesday 3x10" BAN Pick Up 9/15 News & Post October 10/2 Monday 3x10" B/W Surprise Sale F-Range Dailies 10/6 Friday 3x10" BAN Pick Up 10/2 F-Range Dailies November 11/3 Friday 3x10" B/W Open All Year News & Post 11/8 Wednesday 3x10" BAN Pick Up 11/3 News & Post 11/12 Sunday 4-pg Insert Xmas Parade F-Range Dailies December 12/8 Friday 3x10" BAN Stocking OAY News & Post 12/13 Wednesday 3x10" B/W Pick-Up 12/8 News & Post 5. Town of Estes Park 1995 Media Information Program The following describes the main components of the program for 1995. Because of efficiencies realized partly as a result of experience and due to increased computerization, more activity is projected within the same budget limitations. Attached is a description of target media to be reached and a listing of event releases and calendars to be mailed in 1995. • Calendar Mailings. An annual listing of events is mailed to the full calendar list, which includes Front Range print and broadcast media, national travel magazines and major daily newspapers in key markets (based on information collected by the Town of Estes Park Advertising Department). Listings of events are mailed to three times a year to national travel and regional general interest magazines and to newspapers in major markets. Weekly detailed listings of events are mailed to Front Range print and broadcast media beginning in May and running through August, after which time monthly listings are mailed to the same list. Information is supplied for the quarterly inserts prepared by the Town of Estes Park. • Event Releases. Thirteen news releases are distributed throughout the year describing in detail specific events (12 of which are identified in advance, leaving a "floating" release for unexpected special announcements). Special advertorial materialis supplied to The Rocky Mountain News and The Denver Post for their spring and fall special sections. • Media Information Kits: Information is updated annually and added as appropriate to the media information kit. Kits are mailed in response to requests from editors and reporters for information about Estes Park. • Travel Writer Contacts: Media 1cits with query letters suggesting specific story angles are sent to selected national travel publications and freelance travel writers to generate interest in visiting Estes Park and writing a feature story. Results are not guaranteed nor are they usually immediate. This component of the program is an investment in the next year's results. In 1995, we intend to invite members of the Colorado Film Board to visit Estes Park so that they have a better idea of what the area has to offer film productions companies. • Special Requests: Throughout the year we receive requests from reporters for general information about the area or answers to specific (and often offbeat) questions. Many of these are forwarded to us from the Chamber of Commerce. In addition, we have the opportunity to supply monthly columns to The Denver Business Journal, several of which are appropriatelypart of the Town's media information program. • Clipping/Conversion: For the past several years, we have retained the services of the Colorado Clipping Service and are able to track results of the calendar mailings and event release components of the program with some degree of accuracy. Reports are submitted quarterly showing the comparative ad value of the space devoted to coverage resulting from the mailings. 6, Identifying Target Audiences Based on information collected by the Advertising Department, the following market areas and the media serving those areas have been identified as priorities. 1. Front Range and State of Colorado: Because by far the greatest number of visitors come from within the state and, more specifically, from Front Range communities (Fort Collins, Greeley, Loveland, Longmont, Boulder and Denver), the largest and most frequently used media list covers this,geographic region. Editors of calendar listings have been identified and regularly receive all calendar information. Editors, reporters and columnists interested in specific kinds of information or events (e.g., sports editors for PRCA Rodeo information, outdoor editors for Fishing Derby news, and so on). 2. Major daily newspapers serving publics in those states from which the bulk of our visitors come: We have identified the major dailies in the largest markets in each of the ten states from which we receive the largest volume of inquiries: Texas, Illinois, Missouri, Nebraska, Kansas, California, Florida, Iowa and Michigan. In addition to papers in the major cities, we include mid-size markets in western Nebraska, southern Wyoming, and western Kansas (i.e., within a day's drive of Estes Park). These publications receive seasonal calendar information and, when appropriate, event releases. 3. National travel publications: Calendar editors representing national travel publications receive annual and seasonal calendar infonnation. Editors and freelance travel writers receive media information kits and query letters suggesting specific story ideas believed to be of interest to their particular audiences. Identified as priority targets nationally are those publications in which the Town of Estes Park advertises, although in most cases there is little, if any, communication between editorial and advertising departments. The rationale in naming these as priorities is that the town's research has show n that these magazines reach our broad target markets and have been or are expected to be effective advertising "buys." 7. Estes Park Collateral Certified Folder Display 180-" 1 /0000 160-" 146,000 _~ 140-= 122,000 2 120 -* 1 1 0,000 ·4333tqr A.Mb'%11* c 100-/ 92,000 'Re~/.4.ihs#Wil/6 8 4/. 4%31-1 9¥ 6 8 801 "m. 49"k 1 1 9,4- 55,000 -F-«f a#7-43%41 . 44% 60-/ *4*.214%>E- 93-41-9-9-4 \ am 40 -" f--44-46 4%-4, «M .4 E .9 43 0 \10 r 0 1990 1991 1992 1993 1994 1995 In-State Collateral Distribution 8. February 16, 1995 General Affairs Division 1-1 Marunouchi Himi-shi, Toyama 935 JAPAN City of Estes Park P.O. Box 1200 Estes Park, CO 80517 Community Development Director, My name is Kevin Chalker and I work as a Coordinator for International Relations for the City of Himi in Toyama Prefecture, Japan. The city of Himi is currently searching for a possible sister city match in the ~ States. In late December 1994, the Manager of my Department, my direct supervisor and I traveled to Tokyo to meet with Mr. Ueno, Director of the Japan Municipal League for International Friendship (JAMLIF). I understand that JAMLIF works directly with Sister Cities International in Alexandria, VA. While in Tokyo, we were able to review some of JAMLIF' s files which happened to include information on your city. The purpose of this letter is to inquire as to whether or not The City of Estes Park is still interested in establishing a sister city relationship with a Japanese city. If the City of Estes Park is still interested in pursuing an International Sister City relationship, please contact our office at your earliest convenience. We look forward to hearing from you soon. Sincerely, ,/ <Al/11 Kevin Chalker 9. November 1, 1994 Rick Gerard Director of Affiliations Sister Cities International 120 South Payne Street Alexandria, Virginia 22314 USA Dear Mr. Rick Gerard: In this age of international cooperation and increasing interdependence between nations, the City of Himi would like to undertake an International Sister City relationship. In order to prepare ourselves for Japan's changing role in the 21 st century, we would like to develop international awareness and vision through various exchanges on the local level. We would like to request the assistance of your organization in developing just such a relationship. It is with great pleasure that I submit the enclosed Profile Form of Himi City. I am certain that your organization will serve as an invaluable resource to our city in its quest to increase the level of cross cultural awareness within our community. Thank you for your time and consideration. In closing, I wish everyone continuous health and prosperity. Sincerely, Shoichiro Nanao Mayor Himi City, JAPAN ID, SISTER CITIES INTERNATIONAL PROFILE FORM NOTE: This form must be completed by foreign jurisdictions requesting SCI assistance. COMMUNITY NAME: Himi City POPULATION: 60,523 COUNTY/REGION: Toyama Prefecture STATE: N/A COUNTRY: JAPAN AREA: 230.2312 GEOGRAPHICAL LOCATION (Description of area. Give distances from main towns, cities, airports): Himi City is nestled in the northwestern corner of Toyama Prefecture, on the eastern base ofthe Noto Peninsula. Himi City is bordered on the east by the Matsudae Beach coast line. It is also bordered on the northwest by Ishikawa Prefecture along the Houdatsu Mountains. Himi City is approximately 35 kilometers from the Prefecture capital, Toyama City, and 35 kilometers from Toyama Airport. Toyama Airport now offers direct flights to both Seoul, South Korea and Vladivostok, Russia. GENERAL CHARACTERISTICS (Outline nature of community. Include information about physical characteristics, ethnic base, etc.): Himi City is the third most populous city in the prefecture, following Toyama City and Takaoka City. Himi Village became an autonomous town in 1889, and in 1952 combined with three neighboring towns to create Himi City. Himi City's population is 49% male and 51% female. The ethnic base is almost entirely Japanese, with a small but growing foreign population consisting of Brazilians, Filipinos and Chinese. There are five Americans living in Himi City. PRINCIPLE ECONOMIC ACTIVITIES i AGRICULTURE: rice, tulips, radishes, flour, soybeans PRODUCTS: electronic components, aluminum siding, industriaVcommercial sized construction equipment INDUSTRIES: Komatsu, Murata (nation-wide I/C sized construction equipment manufacturers), Himeno (local electronic components manufacturer), and Himi Seiko Cocal manufacturer of golf club heads and motorcycle frames) TOURISM: Himi City is very famous for its many minshukus,or Bed & Breakfast style lodging homes. In the summer season, tourism is heavy at the Shimao Beach area (over 500,000 tourists in 1994); while, during the winter season, most ofthe tourism is concentrated around fishing and visiting the hot spring resorts around the seaside area. /j. . EDUCATIONAL FACILITIES PRESCHOOL: There are 24 preschools in Himi City. The oldest age ofpreschool students is 6 years old with some schools accepting children as young as 1 year old. PRIMARY: There are 24 elementary schools in Himi City. The elementary schools are 6 years, with the junior high schools being 3 years and high schools 3 years, as well. Thus, a 6-3-3 system. SECONDARY: There are 7 junior high schools and 2 high schools in Himi City. Himi High School has one American English teacher permanently based at the school. Ariiso High School is a Technical High School which does teach English, but currently does not employ a native speaker as one of its language instructors. There are two English teachers (one American and one British) who rotate between all of the junior high schools. POST-SECONDARY: There are no post-secondary schools in Himi City. Please see attached list. LEISURE FACILITIES/ACTIVITIES SPORTS: Please see attached list. CULTURE: Himi City Cultural Center, Himi City Library, Himi City Museum YOUTH: 9 Youth Groups in Himi City, Boy Scouts, Girl Scouts SOCIETIES, ASSOCIATIONS AND CLUBS: Lions Club, Himi Rotary Club, Central Rotary Club, Junior Chamber of Commerce, Women's Society, UNESCO, PTA Please see Attached list. COMMUNICATIONS FACILITIES (Newspapers, radio and television stations, ham radio operators, telecommunications, etc.): There are four newspapers in Himi City: Kita Nippon, Toyama, Chunichi, and the Yomiuri Newspapers. Cable Network Himi (CNH) is the local based TV station. There are no radio stations based in Himi City. Nippon Telegraph and Telecommunications 041-D is the national telecommunications company and has a branch office in Himi City HISTORICAL CONNECTIONS (Note major historic events, buildmgs, monuments or famous people): Himi City is well known for the Gon-Gon Festival (a festival showing appreciation for the rain) and the Gion Festival (a festival which originated in the 18th century and celebrates protection against the plague) WITH WHICH US STATE IS A SISTER CITY DESIRED? No preference lai WHAT CHARACTERISTICS ARE YOU LOOKING FOR IN YOUR SISTER CITY? We would like to find a Sister City which is equally as interested in having active exchanges on many levels, including: Youth, Educational, Sports, Arts & Culture, Economic Development, Medical, etc. Whereas Himi has a strong fishing industry, a seaside city might have some similar interests. We would like to find a city with a population around 100,000. LIST ALL OTHER EXISTING SISTER CITIES LINKS YOUR COMMUNITY ALREADY HAS: Himi City has no International Sister City links. We do have two domestic Friendship City Links with Ohmachi, Nagano and Kanaiya, Shizuoka. WHAT KIND OF SISTER CITIES ACTIVITIES DO YOU ENVISION? Include a short description ofthe goals and objectives for your future sister cities program. In short, why does your community want a sister cities program? In this great age of international cooperation, Himi City would like to undertake an International Sister City relationship. By linking our city with an international counterpan, we hope to increase the level of cultural awareness and international understanding in our community. In order to prepare Himi City not only to enter into the 21st Century, but also to emerge as a leader in the international arena, we hope to institute a sister cities program. Himi City foresees Youth, Educational, Arts & Culture, Medical, and Economic Development exchanges, to name a few. Himi City has an active International Exchange Society which will work closely with City Hall, the Department of Education and the Chamber of Commerce to accomplish these goals. Public Official Contact: Kevin Chalker, Coordinator for International Relations and Takashi Maruyama, Deputy Manager, General Affairs Division Address: Himi City Hall, 1 -1 Marunouchi City: Himi-shi, Toyama-ken Post Code: 935 Country: JAPAN Phone Number: 011-81-766-74-8021 FAX: 011-81-766-74-4004 Community Volunteer Chairman: Toyu Hongawa, Chairman, Himi Chamber of Commerce and Industry Address: 10-1 Minami Ohmachi City: Himi-shi, Toyama-ken Post Code: 935 Country: JAPAN Phone Number: 011-81-766-74-1200 FAX: 011-81-766-74-3511 RETURN THIS FORM AND DESCRIPTIVE MATERIALS TO . SCI AFFILIATIONS SERVICES DEPARTMENT 120 SOUTH PAYNE STREET ALEXANDRIA, VA 22314 USA IF YOU HAVE A VHS VIDEO TAPE OF YOUR COMMUNITY, PLEASE SEND IT. QUESTIONS? CALL: (703) 836-3535 OR FAX: (703) 836-4815 13. The Museum's Advisory Board and director recommend the following admission prices for 1995: Category $ 2.00 1995 1994 General admission: $ 2.50 Children $ 1.00 $ 1.00 Maximum per family: $10.00 $ 5.00 Senior discount: $ 2.00 none The proposed price increase is not because of any expected decline in revenue. Last year, the Museum generated $5500 in admission fees, and we project the same or better for 1995. Rather, we recommend the admission price changes for the following reasons: 0 They will help the Museum generate more funds and draw attention to our improved exhibits. 0 Fees generated by family visits will become more realistic. (In the past, any number of extended family members were admitted for $5.00.) The $10.00 cap on family admission will keep the price affordable. 0 The admission prices will accommodate repeated requests by seniors for a discounted rate. e The prices may encourage people who visit the Museum regularly to become members, since members are admitted free. Many municipal Colorado museums don't charge admission, for example, the Longmont Museum, the Fort Collins Museum, and the Loveland Museum/Gallery. Those museums which do charge admission ask for amounts similar to ours: 0 The Steamboat Springs Tread of Pioneers Museum charges $2.50 per adult and recently dropped its family rate in favor of a $2.00 discounted senior fee. 0 The Colorado History Museum charges $3.00 per adult, $1.50 per child, and $2.50 for seniors or students. IN· March 2, 1995 MEMORANDUM TO: Community Development Committee FROM: Betty Kilsdonk, Museum Director 0 SUBJECT: Monthly Report 1. Exhibit: The World War II homefront exhibit, Boots, Bullets and Bonds, opens March 4 with a free public reception from 2-4 p.m. Our Green Thumb staff member Betty Swanson has enabled us to expand our spring hours to Fridays, Saturdays, and Sundays in March and April, and full-time beginning May 1. 2. Programs: -February 18 Imagine This!: Curator John Carr ran a corn husk doll making booth and says "there are now 80-100 new corn husk dolls in Estes Park." -February 5: Estes Park Historical Automobile and Touring Society (EPHAATS) scavenger hunt hosted at the Museum. -March 23: round table discussion of women's experiences at the homefront during World War II. This panel combines our desire to be part of the March women's history month celebration and also to provide outreach related to our new exhibit. The program will take place from 7-9 p.m. in the Municipal Building boardroom. 3. Conference host update: Estes Park has been selected as the site for the 1997 Colorado- Wyoming Association of Museums conference, unless that organization combines its annual meeting with the national American Association for State and Local History conference. In that event, the group will meet in Denver, with a probable day trip to Estes Park. 4. Professional development: The Institute of Museum Services (IMS) in Washington, DC has selected me for training as a reviewer of general operating support grants. This is the grant program from which we received $22,000 in 1994. The training will take place March 12-15 and will be paid for by the IMS. 15 PLEASE SIGN AND RETAIN FOR IOUR FILEq CONTRACT: This is an agreement between GLENDA BELL, Professional Speaker, Box 325, Windsor, Colorado 80550, (1-800-666-6213), AND Estes Park Rooftop Committee/ Town of Estes Park Name of Organization Vickie O'Connor P.O. Box 434 Represented by , Name Street Address Estes Park Colorado 80517 303 C ) 586-5331 City State Zip Phone Daily: Glenda Bell will present The Whole Shebang (4 Chuckwagon/3 Calamity Jane shows) Title of Presentation(s) To last 30 minutes each at Rodeo grounds Length of Presentation Location on July 13, 14, & 15, 1995 at As per schedule Date(s) Time(s) For the fee of $2600. plus expenses. Organization to provide Lodging for 2 persons for July 13, 14, &.15 (1995)/Non-smoking and Meals for 2 persons: Breakfast V< July 14, 15 & 16 Lunch V' July 13, 14 & 15 Dinner v' July 13, 14 & 15 Windsor, CO to Estes Park, CO Roundtrip miles -0-, · X 0/mi = N/A ** **Mileage included on package mileage • r Speaking Fee: $2600. *'FOR OFFICE USE ONLY: Mileage (RT): -0- ' Check #: Total Due: $2600. Date Rec'd: Payment Due by: 7/15/95 ID#: Deposited: 0 In the event of unavoidable conditions (i.e. severe weather, transpor- tation cancellation or illness) which would prevent the sponsoring organiza- tion from holding the event or the speaker from arriving, then neither party shall be held to the execution of this agreement. 0 All parties concerned understand that the presentation will not be audio or video taped. Signed *4 M - Gl'#nda Bell Representative of Organization Date Soc.kec. #253-66-5364 $('>He*(Bell-. plk.tile. ul.ket,&55 mic*=6fiw.les~ AM=b t Z deUWal- mt)<ek-~ allt¢L,*leks 16, P 57346 4. 5#40e- ;Ae./7.47- uc,k-jeoh*'<7.- o aketi. loileke_. diltk kee,44 ( <Siht•~ 411.--dded Rk 41 4-Ul. ct-'' CONTRACT AMENDMENT In addition to attached Contract the following is to be added: 1. Additional one-half day of The Whole Shebang presentation to be on July 12, 1995. 2. Fee for additional day - $425.00 (Total Fee - $3,025.00) 3. The Entertainer is an independent contractor and not an agent and/or employee of the Town of Estes Park.. Entertainer understands and agrees that Entertainer is solely responsible for all Unemployment Taxes, FICA and Worker's Compensation with regard to the performance and responsibilities under the terms of this agreement. *44 4 Glend~'Bell Mayor 9 1 12319> Date Date AGREEMENT THIS AGREEMENT, made this c~ - day of r-99,0~~UZ/41 EL 1993 , by and between the TOWN OF ESTES PARK, COLORADO, A M~nicipal Covporation, as party of the first part, and Uizp d.Uema,Le, i *4 1 . -#-0 Ft frkjlk/Li ~ Ligcuouoic 3 , as party of the second part, WITNESSETH: A A All -f- , WHEREAS, the second party desires to hold-~-6 ~CAH /72) c.tottae·CD 04 shows- at the Estes Park Fairgrounds at Stanley Park, (hereinafter referred to as Stanley Park), Estes Park, Colorado, on the hereinafter set forth dates, and to make contractual agreements for the use of the facilities at Stanley Park and services to be furnished by first party in connection with the use of said. facilities. NOW IT IS AGREED AS FOLLOWS: 1. The second party shall hold the event on the following dates: 6-- G _G C -- Ui.jUG 7-1 6-95 2. First party agrees to furnish to second party the use of Barn W, the parking lot and RV spaces at Stanley Park as herein provided. / g. TOWN OF ESTES PARK SPECIAL EVENTS DEPARTMENT P. 0. Box 1967 Estes Park, Colorado 80517 303/586-6104 EVENT REQUEST Date Submitted: DJ 2314« 1 / Name of Event: ~«114 RIKE RIDE- - 92b»EX, %™SIJ Date of Event: M 49 6 /419 Applicant' s Name ·. 2.16'c Gr-oft- - c,)~ale Ove-r/y Sponsoring Organization: 25-1-765 ~*R t< ~,077(,2 9 D Ao,<petr Mailing Address: .19.E laltl-0 84.Au £.r Rd Telephone Number: 9-8-6 - 29 79 Description of Event and Proposed Locations: -60,r: 1,0.p~dy gly 1.6 +4.- |As!- e·hlr., It [)ulc L Ace- ACALL +44 h 4&_ 044-- \-1-,JY 34 Lul<_c_ 69, 4-4 0£~r-9 6(bl#lu R.€ ==-0, Divils go.lk-- 641 - £04& 964% I will need Permits for the following: Bond Park Riverside Plaza Tregent Park Parade Permit Public Street Use '~)~. Do you need electricity? Yes NO Special Requests: (i.e. parking restrictions, barricades, etc.) ANj-- 4/h 5(pLilic~t~fignature /9. .1 APPLICATION (Please type or print al! information) DATE OF REQUEST: 1,23,90 TYPE OF EVENT (Check the applicable one): ATHLETIC __C_ SPECIAL - BRIEF DESCRIPTION (Foot Race, Parade, etc.): ~1 ~-20-' ~';0€/ ORGANIZATION INFORMATION ORGANIZATION NAME: Es Ja A.e L Ro)=ry ADDRESS: 2-43- b 14·(t- gUU'(-r fot ~ CITY & STATE: fkks Bk.r- k CO PHONE: C.--) N. h -r ( 9.11 CONTACT PERSON: b' ot sr. ff TITLE: PHONE: -) '~53-5- »f-- DESCRIPTION OF THE EVENT DATE(S): Beginning: /14,/ ~ / 4.f- TIME: Beginning: 10 ©I PM- Ending: ~AW <3 1 6,5- ~ Ending: ) 01 AM - ~ NOTE: If times will vary on subsequent days, attach explanation. LOCAY.!CN: EL\4tz,£61 EA51- 1-D ttl¢Y 3 4 /1!KE Pal-ti '-0 Dit.r (State Highway and Mileage) 6 AL.01+ 62 0 -13» Dew U 66tkoft go -* nhette&0£ 416 -9 20/\(0 9/I#Lit PROPOSED ROUTE(S): PROPOSED DETOUR(S): ~ DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: -0 £ i LL ~.A,l DESCRIPTION OF EVENT IN DETAIL (include number of participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): The undersigned herebyagrees to pay the total actual cost to the State Patroland the Department of Highwa~>s for conducting any highway closures related to the event described herein and tosubmit payment in advance for the estimated cost of such closuresand topay for and provide liabilityinsurance in an amount tobe determined bythe Chief of the State Patrol. The under- signed understands that anycostsin excess of the estimated cost must be paid to the Colorado State Patrol following the event and that il the estimated cost exceeds the actual cost. the balance will be relunded. I, the undersigned, further certify that the statements contained herein or attached hereto are true, accurate, and complete to : the best ol my knowledge and belief. @(»4/4 0%49%)- ORGANIZATION SIGNATURE V ~ DATE 1 20, TOWN OF ESTES PARK SPECIAL EVENTS DEPARTMENT P. 0. Box 1967 Estes Park, Colorado 80517 303/586-6104 EVENT REQUEST Date Submitted: i * Name of Event: M ORN 1140 AL-ORY 13 i KE Ae - (2»s*»s:6 Date of Event: n " 7 /4 9 5 A tr Applicant' s Name: ~/ 0-/C. 06074-- - C,)6016-k 672*rly Sponsoring Organization: DUCKEUE-$36 02¥A< 291 Mailing Address: 1{I.9 b 11 le_ 66<tvor D r 66 Ar-£ Telephone Number: 5 9-6 <9 22-- - 9 86 '2 93-1 Description of Event and Proposed Locations: rROO 4/ke- D An\ 700 nize,rb -_ l LAM,- O 6/k/ , 64 - r 12<2 6060+ o s. 10-0, 3 9 A-2, 8,46: RJCY<-·l«'40·42£ 1-L- 2,4 -1-· 04 , ?27 425 L L/ riOgBI LL- A- u o l'o«t BOU FZ~rk - r t,4- 60·.65 4,9- CO Fir« I will need Permits for the following: Bond Park ~. Riverside Plaza Tregent Park Parade Permit Public Street Use '>~. Do you need electricity?. ~>L Yes No Special Requests: (i.e. parking restrictions, barricades, etc.) 40-«Un KAp'pli~rft0~0rnature 2.1, - ~ APPLICATION = · (Please type or print all information) DATE OF REQUEST: A-/24/ 95- TYPE OF EVENT (Check the applicable one): ATHLETIC ~ SPECIAL - BRIEF DESCRIPTION (Foot Race, Parade, etc.): 6 i kz (Are ORGANIZATION INFORMATION ORGANIZATION NAME: CS- 10 8.rl<. 20'T=rw/ 1 ADDRESS: DET Little- tuver Dr ~ CITY & STATE: ES©45 Ar k 00 PHONE: C ) 53-6 -1<259 Ovir'Y 986-2791 CONTACT PERSON: ilic. k d r afF TITLE: PHONE: (-) ¢57, -5-700 DESCRIPTION OF THE EVENT DATAS): Beginning: 9- / 7 / 97 :TIME: Beginning: . -769- PM - Ending: 5-/ 7 / 4 C Ending: ~ PM - NOTE: If times will vary on subsequent days, attach explanation. LOCAT,!CN: Bebil- Clcxrl<. --9 MIJA( 32-1 --5 DE.1241 42166·11 3£,1/9(1-(64 4 (State Highway and Mileage) \16,W 36 -i MOR-4-,Mir A-/6 --+ El-\CltuRN /\UG 0 80}40 PAAA - A-e@01 - ao rill€ 9 PROPOSED ROUTE(S): PROPOSED DETOUR(S): DESCRIBE THE NECESSITY OF HAVING THE EVENT ON A HIGHWAY: E , k.c- 42,£ DESCRIPTION OF EVENT IN DETAIL (include numberof participants, description of the activity to be conducted on the highway, number and type of animals, description of any vehicle or materials to be used. Use additional sheets if necessary. Attach a map): =200 044 r#A+% The undersigned hereby agrees fo pay the total actual cost to the State Patrol and the Department of HighwaQS for conducting any highway closures related to the event described herein and to submit payment in advance for the estimated cost of such closuresand to pay for and provide liabilityinsurance in an amount to be determined by the Chief 01 the State Patrol. The under- signed understands that anycosts in excess of the estimated cost must be paid to the Colorado State Patrol following the event i and that if the estimated cost exceeds the actual cost, the balance will be relunded. 1, the undersigned, further certify that the statements contained herein or attached hereto are true, accurate, and complete to the best of my knowledge and belief. 8*61 4 AA ORGANIZATION SIGNktuRE i ri / 'dATE J